Agenda 10-06-2020 Special Callnorth carolina
UNN
city of dunn
WhIe0re cawz!�)r 7naffers
*ty Council
Dunn C1
Special Called Meeting
Tuesday,
11 •
north carolina
UEL)UNN
city of dunn
POST OFFICE BOX 1065 ® DUNN, NORTH CAROLINA 25335
(910) 230-3500 • FAX (910) 230-3590
www.dunn-ne.org
PUBLIC NOTICE
Mayor
William P. Elmore Jr.
Mayor Pro Tern
Chuck Turnage
Council Members
J. Wesley Sills
April Gaulden
Frank McLean
Billy Tart
Dr. David L. Bradlram
City Manager
Steven Neuschafer
The public is hereby notified that the City Council of the City of Dunn will hold a special called
meeting on Tuesday, October 6, 2020 at 3:00 p.m. in the Council Chambers of the Dunn
Municipal Building, 401 E. Broad Street, Dunn, NC. The purpose of this meeting is to hold a
Work Session to address the following:
Review and Discussion on the Condemnation Process
Review of Progress on Goals and Objectives established at Retreat
Storm Water Drainage Issues
Review and Discussion on City's Alley Assessment
SPECIAL NOTICE REGARDING MEETING ACCESS DUE TO STATE OF EMERGENCY
/n an effort to reduce the spread of Covid-19, in -person access to the Council meeting is limited to
a total of25 people to include Council and needed staff.
Face Coverings are required by all members of the public entering the Municipal Building.
The Council Meeting will be available for live public viewing on Facebook - The City of Dunn,
NC page. Audio will be available while waiting outside Council Chambers, if maximum
occupancy is reached. There will not be a Public Comment Period at this meeting.
Tammy Williams, CMC
City Cleric
910-230-3501
twilliams@dunn-nc.org
Posted on principal bulletin board
and City website: September 30, 2020
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Call to Order— Mayor William P. Elmore, Jr.
Invocation
Pledge of Allegiance
1) Adjustment and Approval of the October 6, 2020 meeting agenda
Dunn City Council
Special Meeting
Tuesday, October 6, 2020
3:00 p.m., Dunn Municipal Building
ITEMS FOR DISCUSSION AND/OR DECISION
2) Review and Discussion on the Condemnation Process
3) Review of Progress on Goals and Objectives established at Retreat
4) Identify Storm Water Drainage Process and Prioritize
5) Review and Discussion on City's Alley Assessment Report
6) Closed Session - If called, the General Statute(s) allowing the Closed Session will be cited in the motion
INFORMATION AND ANNOUNCEMENTS
ADJOURNMENT
"This institution is an equal opportunity provider and employer"
Adjustment i Approval
of the October2020
r
I- - [* UU- � Q t 1 N ' - N" �
11111.r City/ Council Agenda Form 1111ir
:. 2013
SUBJECT TITLE: •Discussion• • •'
•Inspector1
Presenter: Chief Building
Department:
Attachment: Yes X No
Description:
Public Hearing Advertisement Date:
PURPOSE:
Chief Building Inspector Steven King will share with Council the laws and the steps required for a
Condemnation on Residential and Non -Residential structures. This Work Session will give the Council the
opportunity to ask questions, address any concerns, and to give guidance to staff on expectations of the
Council as related to timelines and in communication with property owners.
BACKGROUND:
As various condemnations have been tabled, Council wanted to have a better understanding of the process
and when applicable, to give guidance to Inspections staff on Council's expectations for better communication
to property owners in an effort to expedite the rehabilitation process.
BUDGET IMPACT:
Summary of Demolitions (Jan. 2017 thru Sept. 30, 2020)
43
Demo ordinance adopted by Council
24
Actual demolitions
$82,491.47 Actual Cost (Avg. 3,749.61)
2
Landfill charges unknown -waiting on P W
4
Owner renovated property - CO Issued
1
Owner demolished (pool)
RECOMMENDATIONIACTION REQUESTED:
•
• - • • .till, 1*1
Minimum Housing vs. Condemned Structures Procedures
Minimum Housing Procedures
➢ Standards come from City of Dunn Code of
Ordinances Section 4-31 and NCGS §160A-441.
➢ Allows maximum time of ninety (90) days for repairs
or demolition of structure after Order from Chief
Building Inspector is issued.
➢ After allowed time period expires with no repairs
being made, structure is taken to City Council for
adoption of ordinance declaring property "Unfit for
Human Habitation". If a good faith effort in repairing
the property has been made, inspector can allow
additional time.
➢ Upon adoption of ordinance, the occupant would be
notified to vacate the dwelling and the owner then
has up to one (1) year to make repairs. Property
cannot be occupied until all repairs are made and a
Certificate of Occupancy is issued.
➢ At the expiration of the one (1) year time period, if
not repaired, dwelling will be taken back to City
Council for adoption of ordinance to demolish said
structure. After ninety (90) day time period, the
dwelling can be demolished by the City.
➢ All demolition costs will be calculated and a lien will
be placed on the property.
Minimum Housing vs. Condemned Structures Procedures
➢ Standards come from NCGS §160A-426.
➢ "Every building that shall appear to the
inspector to be especially dangerous to life
because of its liability to fire or because of bad
condition of walls, overloaded floors, defective
construction, decay, unsafe wiring or heating
system, inadequate means of egress, or other
causes, shall be held to be unsafe."
➢ Order to repair or demolish issued to owner after
hearing allowing time period of sixty (60) days for
repairs or demolition by owner.
➢ At end of granted time period, if repairs or
demolition has not taken place by owner, structure
would be taken to City Council for adoption of
ordinance allowing Building Inspector to have the
structure demolished and removed from property.
➢ A thirty (30) day time period has to be given after
ordinance is adopted before City can take action to
demolish said structure.
➢ All demolition costs will be calculated and a lien will
be placed on the property.
RMG MOINIV
Inspections Dept. Method of Operation
➢ Work with all owners, tenants, contractors etc. to
make sure they are aware of all repairs that will
need to be done.
➢ Issue appropriate permits to the contractors and
inspect work when called in for inspection.
➢ Do any necessary walk-throughs with contractors
as requested to make sure they are clear on what
is expected to be done.
➢ Permits can be issued up until their allowed time
period expires. If a permit is applied for on day
sixty-one (61), in the case of a condemned
structure, the permit will not be issued until the
City Council meeting has taken place. If City
Council adopts ordinance to demolish structure,
permit will be denied.
i DO- 11 N � N'
11111.1
Yr CouncilAgenda � a'Form
.,. s ". ,rW Date.- October y 1
Meeting
1989
SUBJECT TITLE: Review of Progress on Goals and Objectives established at Retreat
Presenter: City Manager Neuschafer
Department: Various
Attachment: X Yes No Description: Budget Planning Retreat Summary and City of
Dunn Project Work Plan
Public Hearing Advertisement Date:
PURPOSE:
City Manager Neuschafer and Department Heads will report on status of Goals and Objectives set by Council
at the Budget Planning Retreat in February and the overall Project Work Plan.
BACKGROUND:
Council established short-term and long-term goals at the Retreat concerning their expectations for the first
six months of the fiscal year and over their four-year term of office ending December, 2023.
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
2020-2021 Budget Planning Retreat Summary
Council Consent Items - Move Forward
- New Software for Finance Department
- Inspections - Training and Retention of Staff - Priority
- Merit Pay for all departments
- New City Hall - Move forward with planning to include additional space for Library
- Parks and Recreation - Office renovations and Dog Park
- Police - Speed Trailer, Locker Rooms, COPS Grant and Crime Analyst
- Firing Range - Research Three Bridge Road location to determine best option for
Improvements
- Public Works -Purchase new Paver, additional staff and new Building to include shelter
for equipment
- Public Utilities - upgrades for water plant, waste water treatment and new water tank
- Research hiring Economic Development Recruiter
- Bike and Pedestrian Trail to connect Tyler and Tart Parks
Council 6-month Win -Wins
- Complete Dog Park
- Trail from Tyler Park to Tart Park
- Storm Water Drainage - Continue to Clean and Clear out Storm Water Inlets
- Paving Projects - Repair of Potholes and Small Scale Paving Projects
- Aggressive Code Enforcement - Dilapidated and Boarded up - Residential and Commercial
- Start Visioning Process
- Implement Downtown Main Street Program
Four-year Long Term Goals and Objectives
- Land transactions for Business Development supporting Community Growth
- Address Infrastructure Needs - Paving, Water and Sewer, Storm Water
- Water Improvements to support existing and additional Water Sales for Future Growth
- Government Facilities Upgrade: Police Locker Rooms, Public Works, Parks and
Recreation, City Hall and Water Tower - 301 South
- Economic Development Team in support of Vision Plan
Department Goals and Priorities as presented by Department Heads
- Finance - implement Smart Meter customer portal; replacing Accounting software; and
other improvements related to customer service and financing.
- Inspections - increase enforcement on residential and non-residential properties; update
Minimum Housing and Non -Residential Maintenance Codes; complete ordinance and fees
updates; and have a Level I Inspector with 5 standard certificates.
- Library - interfiling large print fiction books; evaluate lease books; expand new book
display area; begin streaming video program and focus more on e-books.
Parks and Recreation - host more tournaments; scholarship program for City residents;
E-Sports; and expand summer camps.
Planning - Visioning process; update zoning ordinances and remove barriers to growth;
develop Unified Development Ordinance; update ordinances; combine Planning and
Board of Adjustments.
Police - Grant programs - COPS and Governor's Highway Safety Program; Safety Zone for
internet purchases; repairs and improvements to Firing Range; New speed trailer, second
class of Citizens academy, permanent location for PAL; and Police facility renovations.
Public Utilities - Water Production Facilities improvements; 301 South elevated water
tank; and Sewer System Rehabilitation - phased approach.
Public Works Director Washington - Storm Drain cleaning and repair; critical areas -
General Lee Avenue; Bay Street and Watauga Street - include storm piping and waterline
improvements with resurfacing.
Administration - New City Hall Planning and other Facility Needs, Consultant for ADA
Transition Plan, Paving Project Priorities, Consultant to prioritize infrastructure and
street repairs so can be handled together, juniper Creels issues
Summary Information has been taken from the Minutes of the February 28-29, 2020 Council
Meeting - Budget Planning Retreat.
CITY OF DUNN PROJECT WORK PLAN 2020-2021
0
SUPPORT DECISION/ BUDGET
TOPIC LEAD DEPARTMENT DEPARTMENT ACTIONS PROCEDURE STATUS/NEXT STEPS IMPACT/FUNDING
SOURCE
Buildings- Improvements to back parking
Administration, Police
Public Works
Received q uotes for roof repair at
Manager Approval Completed roof 09/08/2020
Nan -Departmental Annual
3
lot with fence and gate &impound lot
Department
impound lot, scheduling repair date.
Bud et
g
Buildings- New Security System for City
Police
Finance
Purchase Equiptment and have Harnett IT Manager Approval Complete
Nan -Departmental Annual
4
Hall
Budget
Buildings- Renovation of Parks and Rao
Parks&Reaeatian
Adminlstrat(on
Discussions with Engineer on layouts and
Menagar Approval Approve Design and ReBftl Begin project
Rec Mnual OudgeK$50,000
5
office
pro'ect Possibliltles
Buildings Safe Internet Transaction at
:. -. ( -
poass-Need to check on curtentneed from
Non Departmental Annual
City Hall (security cameras and improved
rPolice
IT
Reviewing prices rerers Wed by vendoManager Approval
police
ce cchief
Budget
6
Wi F)
Some estimates have been received from
Community De, ADA(Dicabillties). Some research doneCouncil Approval -Consultant is - consultants -this process is required forfuture $D,000
Transition Plan Planning &InspectInspections Adminlstmtion
needed funding purposes; determine funding and choose
8 ( consultant to start process
Properties Identified and bids received for ..State reviewing Reconstruction Bids and waiting
Community Development -blighted areas
and minimum housing rehabs Planning &inspections" DCDC, iHabitat Reconstructions. Rehabs on hold due to Council Approval tpce appowhen safe, 8tartremnconrtmction5 CDBGGanf money
9 Covid-19 risk Dore approved.
11 New City of Dunn Website Administration I Currently updating with new content Approved (Complete $10,00pforredesgnand
$B4O00 annually
Inspections - Increase Fire Prevention Inspections Check with Steven King
15 Enforcement
❑burry Consolidation Administration ❑burry Harnett County proposed consaolidation. Determined likely sceneric will be keeping library N/A
16 Reviewed impact in house under the City of Dunn
CITY OF DUNN PROJECT WORK PLAN 2020-2021
CITY OF DUNN PROJECT WORK PLAN 2020-2023.
Move Forward Items
Quick -Wins
<' Long Term Goals & Objectives
Dept. Goals & priorities
Completed Items
DUNN s
D N"- " N' DUNN
City Council
l A �. O 'Y 11110.
qry]A9cH•i�1
13
SUBJECT TITLE: IdentifyStorma•' Process and Prioritize
• Manager
Presenter:
1
Description:• .•
Public •• • AdvertisementDate:
u
1�
PURPOSE:
Review maps and history of Storm Water Study Areas. Discuss funding and mapping needs as well as
methods to move upgraded projects forward,
BACKGROUND:
BUDGETIMPACT:
Funding — Storm Water Study
Funding — Storm Water Mapping
RECOMMEN DATIONIACTION REQUESTED:
APR U 1 2004�
Da"11011 0FHI6HY/AY8
HYOaAUt105 UNIT
Estimated
25/50 Year
egr
[Description of lnlproyements
Pc9je53_Cost
Project__Cost
Culverts between Broad and
Install 2 additional 48" pipes
$84.000
$1,800,00
Edgerton Street
Edgerton Street Crossing
install 1 additional 6'W x 4'H box culvert
$188,000
$300,000
Culverts between Edgerton and
Install 2 additional 48" pipes
$74,000
$1,600,000
W, Harriett Street
W, Harnett Street Crossing
install 2 additional 48" pipes
$36,000
$481,000
Daum Elementary Parking Lot
Install 1 additional 64" x 43" CAAP
$72,000
$1,200,000
Channel between School Culvert
Dredge channel and mina' regrading
$26,000
$50,000
and Railroad
Aberdeen and Rockfish Railroad
Install 2 additional 42" CMP pipes with headwalls
$95,000
$131,000
Crossing
Channel between Railroad and
Dredge chamiel and minor regrading
$45,000
$85,000
Watauga Ave.
Watauga Ave. Crossing
Add 1 additional 84" x 53" arch pipe
$22,000
$44,000
Channel between Watauga and
Dredge channel and minor regrading
$43,000
$80,000
Cole Street
Cole Street Crossing
Add 2 48" CPP and relay 1 48" RCP
$15,000
$30,000
Channel between Cole and
Dredge channel and minor regrading
$57,000
$106,000
Friendly Road
Friendly Road Crossing
Install 1 48" pipe25000
.Totals
$2,699,500
$11,453,500
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Council_H
11jr City Agenda
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Meeting Date-, 1h" 0.
ReportSUBJECT TITLE: Review and Discussion on City's Alley Assessment
Presenter: City Manager Neuschafer/Planning
Director Adler
7m—
Description: Fri
PURPOSE:
To review and discuss City's Alley Assessment, agree on the alley assessment methodology and then agree
on the process to move forward (what should be the order of priorities.)
BACKGROUND:
At the request of Council, a study was made of the alleys in the City of Dunn. A booklet titled "City of Dunn
Alley Assessment Report, December 2019," was distributed at the December Council meeting. The report
includes aerials and photographs of all 112 alleys in the city, each assigned a rating and description of its
condition.
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
CLOSED SESSION CRITERIA
(Specify one or more of the following permitted reasons for closed sessions)
Move that we go into closed session in accordance with:
[N.C.G.S. 143-318.11(a)(1)]
Prevent the disclosure of privileged information
Under the North Carolina General Statutes or regulations.
Under the regulations or laws of the United States.
[N.C.G.S. 143-318.11(a)(2)]
Prevent the premature disclosure of an honorary award or scholarship
[N.C.G.S. 143-318.11(a)(3)]
Consult with the Attorney
To protect the attorney -client privilege.
i To consider and give instructions concerning a potential or actual claim,
administrative procedure, or judicial action.
To consider and give instructions concerning a judicial action titled
vs
[N.C.G.S. 143-318.11(a)(4)]
To discuss matters relating to the location or expansion of business in the
area served by this body.
[N.C.G.S. 143-318.11(a)(5)]
To establish or instruct the staff or agent concerning the negotiation of the
price and terms of a contract concerning the acquisition of real property
located at
(OR)
To establish or instruct the staff or agent concerning the negotiations of
the amount of compensation or other terms of an employment contract.
[N.C.G.S. 143-318.11(a)(6)]
To consider the qualifications, competence, performance, condition of
appointment of a public officer or employee or prospective public officer or
employee.
(OR)
To hear or investigate a complaint, charge, or grievance by or against a
public officer or employee.
[N.C.G.S. 143-318.11(a)(7)]
To plan, conduct, or hear reports concerning investigations of alleged
criminal conduct.
School violence 143-318.11(a)(8) and terrorist activity (9).