Agenda 09-08-2020® north Carolina,
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Dunn City Council
Regular Meeting
Tuesday, September 8, 2020
7:00 p.m., Dunn Municipal Buildinq
Call to Order— Mayor William P. Elmore, Jr.
Invocation — Rev. Beth Gaines
Pledge of Allegiance
1) Adjustment and Approval of the September 8, 2020 meeting agenda
PRESENTATIONS
2) Buddy Brown — Sudan Shriners Potentate
3) Employee Introductions
PUBLIC COMMENT PERIOD
4) Each Speaker is asked to limit comments to 3 minutes and they must sign up on sheet available on the podium
within the Council Chambers prior to the start of the meeting. Total comment period limited to 30 minutes.
CONSENT ITEMS
5) Minutes — 08-11-2020
ITEMS FOR DISCUSSION AND/OR DECISION
6) Ordinance Amendment OA-06-20 - Combine Planning Board and Board of Adjustment
a) Public Hearing
b) Decision
7) Consideration of Ordinance to Demolish — 405 E Pearsall St
a) Public Hearing
b) Decision
8) Consideration of Ordinance to deem Property Unfit for Human Habitation — 906 & 908 N Clinton Avenue
a) Public Hearing
b) Decision
9) Consideration of Ordinance to deem Property Unfit for Human Habitation — 410 S Clinton Ave
a) Public Hearing
b) Decision
10) Consideration of Ordinance to Demolish — 503 E Carr (Tabled from August Meeting)
11) Consideration to Demolish — 700 Lincoln (Tabled from August Meeting)
12) Acceptance of revised Golden LEAF Foundation Grant Award for Inflow and Infiltration
13) Septic Off Loading Station and Septage Hauler Waste Service and Disposal Fee
14) Resolution to Apply for Water Infrastructure Merger & Regionalization Feasibility Program Grant
15) Resolution authorizing Application for State Revolving Loan/Grant Funds — Design and Construction of
elevated Water Tank
16) Lakeshore Drive Water Line Replacement Contract Award
17) Community Appearance Committee Appointments
18) Council Goals/Reports
19) Administrative Reports
a) City Manager's Report
b) Financial Report/Assessment Update
c) Department Reports
Communications/Public Information Public Works/Public Utilities
Parks & Recreation Library
Planning & Inspections Police
20) Announcements
21) Information
22) Closed Session - If called, the General Statute(s) allowing the Closed Session will be cited in the motion
ADJOURNMENT
"This institution is an equal opportunity provider and employer"
north carolina
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city of dunn
POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335
(910) 230-3500 • FAX (910) 230-3590
www.dunn-nc.org
PUBLIC NOTICE related to Regular Council Meeting
Mayor
William P. Elmore Jr.
Mayor Pro Tem
Chock Tumnge
Council Members
J. Wesley Sills
April Gaulden
Frank McLean
Billy Tart
Dr. David L. Bradham
City Manager
Steven Neuschafer
The public is hereby notified that the City Council of the City of Dunn will hold their regular
meeting on Tuesday, September 8, 2020 at 7:00 p.m. in the Council Chambers of the Dunn
Municipal Building, 401 E. Broad Street, Dunn, NC. Some members of the Council may participate
electronically.
SPECIAL NOTICE REGARDING MEETING ACCESS DUE TO STATE OF EMERGENCY
In an effort to reduce the spread of Covid-19, in -person access to the Council meeting is limited to a
total of 25 people (less than 14% of occupancy) to include Council and needed staff.
Face Coverings are required by all members of the public entering the Municipal Building.
The Council Meeting will be available for live public viewing on Facebook - The City of Dunn, NC
page. Audio will be available while waiting outside Council Chambers, if maximum occupancy is
reached.
Public Comment Period - Comments can be called in or emailed in to the ClerkbyFriday,
September 4, 2020, 1:00 p.m. to be read at the meeting. The person must abide by all rules
related to the Public Comment Period, provide name and address and abide by the 3-minute time
limit. The person may also call into the meeting to give their comments but they must call the City
Clerk to sign up and receive instructions by the above stated time.
Public Hearing - Comments can be called in or emailed to the Clerk by Friday, September 4,
2020, 1:00 p.m. and they will be read at the meeting during the Public Hearing. The call and
email should include name, address of the person filing the comments and the Public Hearing that
the comments are in reference to. The person may also call into the meeting to give their
comments but they must call the City Clerk to sign up and receive instructions by the above stated
time.
Tammy Williams
City Cleric
910-230-3501
twilliams@dunn-nc.org
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SUBJECT TITLE: Presentation to Buddy Brown, Sudan Shriners Potentate -
Presenter: Mayor Elmore
Department: Governing Body
Attachment: X Yes No Description: Proclamation
Public Hearina Advertisement Date:
PURPOSE:
A Proclamation will be presented to Allen R. 'Buddy" Brown, who is currently serving as the Potentate for the
Sudan Shriners.
BACKGROUND:
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RECOMMENDATIONIACTION REQUESTED:
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Ifrfustrious SirAllen tk. "(Buddy" (Brown Jr.
(Potentate of Sudan Shfiners
WHEREAS, Allen R. "Buddy" Brown is currently serving as Potentate for the Sudan Shriners, a
brotherhood of men, dedicated to fun and fellowship but with a serious purpose, to support what has been
called the "World's Greatest Philanthropy," the Shriners Hospitals for Children, a network of 22 pediatric
specialty hospitals, operated and maintained by the Shriners; and
WHEREAS, Buddy was raised a Master Mason in 2000 and served as Master in 2006 at the Palmyra
Lodge 147 in Dunn. He joined the Scottish Rite and became a Sudan Shriner in November 2000 at the
ceremonial held in Dunn; and
WHEREAS, as a member of the Dunn Shrine Club, Buddy has served on the board, as President in 2006,
and as Secretary from 2009 through 2011. He was also presented the Nelson Banks award in 2005 and the
Shriner of the year award in 2009; and
WHEREAS, after becoming a Shriner, Buddy joined the Sudan Dunn Clowns, and as "SKITTLES" the
clown, he has represented Sudan and Shriners Hospitals by performing in parade!
over eastern North Carolina. Be served the Clown unit as President in 2005 an
2007, was elected Sergeant at Arms for the South Atlantic Shrine Clown
Association in 2002 and progressed to serve as the Association's President in
2007 and 2008; and
WHEREAS, Buddy also had the privilege of being Chairman of Team
Membership for Sudan Shriners in 2010 and 2011, and is an active member of
the Board of Governors of the Shrine Bowl of the Carolinas, where he currentt}
serves as President; and
WHEREAS, Buddy worked in the tire industry for over 25 years and is currently working as the Executive
Director of the Benson Housing Authority. He and his wife, Tina P. Brown, reside in Dunn and together,
they have four children, Mallarie, Josh, Corey, and Kristin, as well as eight grandchildren, Kayden, Lucas,
Talyn, Nolan, Edynn, Junah, Eli, and Lizzy.
NOW THEREFORE BE IT RESOLVED, I, William P. Elmore, Jr., Mayor of Dunn, North Carolina, and
on behalf of the City Council and residents of the City of Dunn, do hereby extend this expression of our
pride and our appreciation to Buddy Brown, for his many accomplishments, his service to the Dunn Shrine
Club, and for representing our All -America City so well in his role as Sudan Shriners Potentate. Buddy's
year as Potentate has brought many extra challenges to overcome associated with Covid-19, yet he has
faced them with resolve and fortitude.
BE IT FURTHER RESOLVED that we also extend our best wishes for God to continue to richly bless
Buddy, his family and the Sudan Shriners, for many years to come. We are very appreciative of the many
opportunities our City has had over the years to host Sudan Ceremonials, and we look forward to hosting
many more.
7Tis the 81" day ofSeptetn6er, 2020.
William P. Elmore Jr., Mayor
ATTEST:
Tammy Williams, City Clerk
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SUBJECT TITLE: New Employee Introductions
Presenter: City Manaqer Neuschafer I
Attachment: Yes No
Public Hearinq Advertisement Date:
PURPOSE:
Finance Department
Cindy Colon — Customer Service Representative
Brittany T. Barefoot — Accountant II
Description:
Public Works
Harrison L. Faircloth — Equipment Operator
George C. McNeill — Cemetery Maintenance Worker
Hunter R, Johnson — Equipment Mechanic
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BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
Adopted 8-4-05
CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY
The City Council for the City of Dunn does hereby adopt a Public Comment Policy to
provide at least one period for public comment per month at a regular meeting of the City
Council. This policy shall remain in effect until such time that it is altered, modified, or
rescinded by the City Council.
All comments received by the City Council during the Public Comment Period shall be
subject to the following procedtues and rules:
1. Anyone desiring to address the City Council must sign up and register on a sign-
up sheet available on the podium within the City Council chambers prior to the Mayor calling the
meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of
the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting
to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker
shall indicate on the sign-up sheet his or her name, address and matter of concern.
2. The Public Comment Period shall be for thirty (30) minutes.
3. Comments are limited to three (3) minutes per speaker. A speaker can not give
their allotted minutes to another speaker to increase that person's allotted time.
4. Each speaker must be recognized by the Mayor or presiding member of the City
Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in
which their names appear on the sign up sheet. Speakers will address the City Council from the
podium at the front of the room and begin their remarks by stating their name and address.
5. Individuals who sign up but can not speak because of time constraints, will be
carried to the next regular meeting of the City Council and placed first on the Public Comment
Period.
6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking
may pass out written literature to the City Council, City Staff and audience.
7. Groups supporting or opposing the same position shall designate a spokesperson
to address the City Council in order to avoid redundancy.
After the citizen has made his or her remarks, he or she will be seated with no
further debate, dialogue or comment.
9. The Public Comment Period is not intended to require the City Council to answer
any impromptu questions. Speakers will address all comments to the City Council as a whole
and not one individual Council member. Discussions between speakers and members of the
audience will not be allowed. The City Council will not take action, or respond to questions
about, issues raised during the Public Comment Period at the same meeting.
10. Speakers shall refrain from discussing any of the following: matters which
concern the candidacy of any person seeking public office, including the candidacy of the person
addressing the City Council; matters which involve pending litigation; matters which have been
or will be the subject of a public hearing; and matters involving specific personnel issues related
to disciplinary matters. If the speaker wishes to address specific personnel issues related to
disciplinary matters, he or she should take their comments to the City Manager, who shall share
the cormments with the City Council.
11. Speakers shall be courteous in their language and presentation.
12. The Mayor and City Manager shall determine, on a month to month basis, where
the Public Comment Period will appear on the monthly agenda when developing the agenda,
prior to its publication.
13. The Public Comment Period shall only be held during the regularly scheduled
monthly meeting of the City Council. There shall not be a Public Comment Period at any other
meetings of the City Council, unless specifically approved by the City Council.
DUNK
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SUBJECT TITLE:
Minutes — August 11, 2020
Presenter:
Department:
Attachment:
X Yes No
Description: Draft Minutes
Public Nearing Advertisement Date:
PURPOSE:
ATTOCTROM
BUDGET IMPACT:
RECOMMEN DATIONIACTION REQUESTED:
Motion to approve the August 11, 2020 Minutes as presented,
Dunn City Council
Regular Meeting
Tuesday, August 11, 2020, 2020
7:00 p.m., Dunn Municipal Building
Minutes
PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tern Chuck Turnage, Council Members J. Wesley Sills,
April Gaulden, Frank McLean, Billy N. Tart, and Dr. David L. Bradham. Notice, relating to the Special Meeting
Conditions, is incorporated into these minutes as Attachment#1.
Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone Finance Director Jim Roberts,
Planning Director George Adler, Chief of Police Clark White, Executive Assistant Connie Jernigan, Communications
Coordinator Kaitlin Adkins, City Attorney Tilghman Pope, and City Clerk Tammy'Williams. Guest recognized by the
Mayor: Trent Carpenter and Don Wood representing the Downtown Dunn Aevelopment Corporation and Lester Lee,
Chairman of the Dunn Housing Authority.
CALL TO ORDER AND INVOCATION
Mayor Elmore opened the meeting at 7:00 p.m. and Rev. Randy Beasley, Pastor at Lee's Grove Pentecostal Freewill
Baptist Church, gave the invocation. Afterwards, Mayor Pro;Tem Turnage led in the Pledge 6f,lAllegiance. Mayor
Elmore announced the passing of Mr. Freddie Williford, owner, of Sherry's Bakery.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Mayor Pro Tern Turnage and second by Council Member Bradham to adopt the August 11, 2020 meeting
agenda as presented. Morton unanimously approved.
PRESENTATIONS
Main Street Community Status
Mayor Elmore announced that Downtown Dunn has achieved Main Street Status as of July 31, 2020, Mayor Elmore
stated that this has been a long tflocess achieved thYough a partnership between the City, Downtown Dunn
Development Corporation (DDDC), DaimArea Tourism Authority, Dunn Area Chamber of Commerce as well as the
downtown property owners and business'. owners. Communications and Downtown Coordinator Kaitlin Adkins
read a letter from Dal Snipes; Chairman of DDDC, expressing his -;excitement and appreciation for the City's role in
making this achievement possible. Gity., Manager Neuschafer reviewed the history and timeline of the
revitalization project, which led'to the Main Street p .Pgraq:Mayor Elmore pointed out that the Main Street status
brings with it, the access to many resources as well'as more opportunities for development and growth. He shared
that the City of Dunn was in an elite group,,being 1 of 67 designated as Main Street programs in NC with only 1600
in the United States. He us' -hopeful this will open many doors for downtown and the surrounding area and
announcedhe is looking forward to a grand're'opening of downtown after covid. Those recognized by the Mayor
and Mr. Snipes for their contribution to the,"Downtown Revitalization project and Main Street achievements
included: Mr: Williford, the late Archie Wood, the late former Mayors Abe Elmore and Oscar Harris, Mayor Elmore,
Dal Snipes, City Manager NeuschafI&I former City Manager Ronnie Autry, and City Cleric Williams in her role as the
Chamber's Executiv'e Vice Presidenf'in addition to the members of DDDC including Mr. Carpenter and Mr. Wood
who were in attendance'.`,.
PUBLIC COMMENT PERIOD,:;:''
The Public Comment Period was opened by Mayor Elmore at 7:24 p.m. Having no comments, the Public Comment
Period was closed.
CONSENT ITEMS
Motion by Council Member Bradham and second by Council Member Gaulden to approve minutes of the July 14,
2020 City Council Meeting as presented. Motion unanimously approved.
Chief White presented the Memorandum of Understanding (MOU) with the Dunn Housing Authority and
recognized Chairman Lee who was in attendance.
Motion by Mayor Pro Tern Turnage and second by Council Member Bradham to approve the MOU between the City
of Dunn and the Dunn Housing Authority for a Police Officer to be assigned to the Dunn Housing Authority for no
less than 25 hours per week at the reimbursement amount of $1,500 per month. Motion unanimously approved.
A copy of the MOU is incorporated into these minutes as Attachment#2.
Motion by Council Member Sills and second by Council Member Gaulden to approve the Destruction of Municipal
Records - Finance as presented. Motion unanimously approved. A copy of each request has been incorporated
into these minutes as Attachment #3.
ITEMS FOR DISCUSSION AND/OR DECISION
Ordinance Amendment OA-05-20; Article IV, Division 4 -Cemetery Board
Public Hearing to amend the Code of Ordinances Article IV, Division 4, Sections 2 124 through Section 2-129 -
Cemetery Board. The public hearing was duly advertised on July 28 and August 4, 2020. Mayor Elmore opened
the Public Hearing at 7:30 p.m.
City Manager Neuschafer shared that the revision is removing all section's. related to the Cemetery Board as the
wishes of the Council is to combine this committee with the Community Appearance 'Committee (CAC). All
members of the Cemetery Board have been contacted and w,isl to transfer to the CAC. No additional comments
have been received by the City Cleric and with no further comments, the Public Hearing was closed. ,
Motion by Council Member Bradham and second by Council Member, Sillsito'approve Ordinance'Amendment OA-
05-20; Article IV; Division 4, Section 2 by removing Sections 2-124 through Section 2-129 as presented. Motion
unanimously approved. A copy of the Ordinance (02020-17) is incorporated into these minutes as Attachment #4.
Consideration of Ordinance to Demolish -1501 Erwin 1
Public Hearing regarding the consideration of Ordinance to
was duly advertised on July 31 and August 4, 2020. Mayor
Chief Building Inspector King has cmnlucted inspections,;
structure is unsafe and has been condemned in accordar
dangerous or prejudicial to the public health or public safe
owner of the property; has :failed to comply with the I
confirmed that the owner, Casper Tart, does not have any
have been received by the City'Clefk and With-no,f irther cc
House at 1'501''Erwin Rd, The Public Hearing
ened the Ptiblic Hearing at 7:32 p.m.
505 E CarrStiand based upon his observations, the
with G.S.§160A-426. The property was also found
and is a nuisance in violation of G.S. §160A-193. The
lding Inspector's order. City Manager Neuschafer
ections to the demolition. No additional comments
nents, the Public Hearing was closed.
Motion by Council'Memb'er Sills arid, -second by Council Member McLean to adopt the ordinance directing the
Building Inspector to proceed; with the, demolition of the structure located at 1501 Erwin Rd. PIN# 1506-79-
4334 000.'Motion unanimously approved';A copy of the Ordinance (02020-18) is incorporated into these minutes
as Attachment #5.
to Demolish - 503 E Carr St
Consideration of'grdinance to demolish was tabled at the July meeting to allow potential buyer, Curtis Myles
additional time to acquire ownership of the property. City Attorney Pope confirmed that Mr. Myles' Attorney, Bo
Jones, has obtained the deed to,'the property confirming that Mr. Myles does own the property. City Manager
Neuschafer presented option to' demolish all three buildings or just two of the buildings. City Attorney Pope
reminded Council that discussion at the July meeting was that Mr. Myles be allowed time to handle the demolition,
himself. Mr. Myles told Council that he needed 90 days for demolition and repairs to the third structure.
Discussion followed on tabling for 30 days with the conditions that the two structures be demolished prior to
receiving building permits. Pope confirmed that a motion to table cannot include conditions.
Motion by Council Member Tart and second by Council Member Sills to table until the next Council meeting.
Motion unanimously approved.
Ordinance to Demolish Review - 911 Fairground Rd
Consideration of ordinance to demolish was tabled initially at the February Council meeting to allow the new
owner, Mr. Lloyd Tom Hamilton time to make repairs and improvements to the dwelling. It was further tabled in
April and June. City Manager Neuschafer told council that some exterior work has been completed but no
additional interior construction due to waiting on the electrician. Council Member Sills expressed concerns related
to the lack of progress and how slowly the work is being completed.
Motion by Council Member Bradham and second by Mayor Pro Tern Turnage to table for an additional 60 days to
allow Mr. Hamilton time to make additional repairs and improvements to the dwelling located at 911 Fairground
Rd. (PIN #: 1517-63-6654,000). Motion unanimously approved.
Ordinance to Demolish Review - 700 Lincoln
The City Council adopted an ordinance to demolish the property on November 12 2019 but also allowing the new
owner, Jada S. Wiggins, 90 days to bring the property up to code. City Council instructed Chief Building Inspector,
Steven King, to defer any demolition activities for 90 days to allow time for' repairs. The City Council agreed to
allow 60 additional days from the June 9, 2020 Council Meeting for Mr'Taylor to:,complete the repairs to the
dwelling and bring it into compliance with applicable codes Mr. Taylor has not finished the repairs but has made a
better effort in finishing than he did from November 2019 to June 2020:;.City Manager`Negschafer stated that Mr.
Taylor has passed several inspections including the final electrical this morning. He is'still Alacking a few final
inspections.
Council Member Sills pointed out that this has been going on for almost a year. ,After additional discussion, it was
decided that there may need to be a work session to discuss housing issues and to give some direction to Chief
Building Inspector King concerning these structures and his discussions.with owners. Council Member Sills stated
that he was concerned with the length of time this project was taking and that he would be very hesitate to vote to
table again. Mayor Pro Tern Turnage suggested a work session to come up;.with some guidelines/criteria and
timelines for the building inspector. City Manager Neusebafer,shared that hefelt that King would appreciate this
guidance from Council. Council Member Tart suggested a'penaity when repairseand renovations exceed a certain
amount of time. Council Member McLean expressed concerns related to'"property owners getting different
information from different inspectors.
Motion by Council Member Tart and second by Council Member Sills to table 700 Lincoln St for an additional 30
days. Motion unanimouslyapproved.
Mayor Elmore asked City Manager;Neusclrafer tq begin working' on some guidelines and to plan for a work session
as discussed.
Finance.1,Wector Roberts presentedm payentplan-that covers requirements of Executive Orders 124 and 142 for
past due residential utility bill papritents due to Cbvid-19.
Motion by Co nic-il„Member Sills and second by Council Member McLean to approve the Utility Payment Plan
meeting the requirements of Executive Orders 124 and 142 covering past due utility accounts. Motion
unanimously approved; A copy Ofthe Utility Payment Plan is incorporated into these minutes as Attachment #6.
Acknowledge the Voluntary Non -Contiguous Annexation of Properties - ANX-01-20 and ANX-02-20
City Manager Neuschafer presented a local act of the North Carolina General Assembly, codified as NC Session Law
2020-36, Senate Bill 201, for the voluntary non-contiguous annexation of two properties into the corporate limits
of the City of Dunn effective July 1, 2020. The City of Dunn received a petition for annexation from:
JPF Properties for 13.33 acres located at 1560 George Perry Rd. (PJ's Truck Bodies), identified by the Harnett
County Registry as PIN# 1537-17-7973.000, Parcel 02-1529-0032-20
Robin Whitley Hood II for 6.285 acres located on Hodges Chapel Rd, which is a portion of the property identified
by the Harnett County Registry as PIN# 1537-29-5093, Parcel 02-1529-0032-21
Due to the proximity to the City of Dunn and Town of Benson, this annexation had to go through the General
Assembly and Representative David Lewis assisted with this process.
Motion by Council Member Bradham and second by Council Member Gaulden to acknowledge the voluntary non-
contiguous annexation of 1560 George Perry Rd., PIN# 1537-17-7973.000, zoned I-100 and assigned to Ward 3,
and portion (6.285 acres) of property located on Hodges Chapel Rd., PIN# 1537-29-5093.000, zoned C-3 and
assigned to Ward 3. Motion carried unanimously.
Harnett County CARES Act Funding Interlocal Agreement and City's Spending Plan
Assistant City Manager Boone presented proposed Interlocal Agreement between Harnett County and the City of
Dunn as well as the plan to spend the $484,668.00 in CARES Act funding to be dispersed to Dunn from the
Coronavirus Relief Fund. Harnett County has recommended to all municipalities receiving CARES Act funds, to
allocate funds to public safety cost, specifically, salaries and benefits paid to sworn officers. All municipalities
within the County agreed that this would be the easiest way to use the funding and,report back to the County, and
in return the County reporting back to the State.
Motion by Council Member Sills and second by Council Member McLean to approve the Interlocal Agreement with
Harnett County as well as the City of Dunn CARES Act spending plan. Motion catried,unanimously. A copy of the
Interlocal Agreement is incorporated into these minutes as Attachment #7.
Downtown Dunn Development Corporation (DDDC) Memorandum 'of Understandmg,(MOU)
Downtown Coordinator Adkins presented the MOU to be considered between the City a`ndADDC. The MOU
expresses the mutual understanding between both parties concerning the:roles and responsibilities, priorities and
decision -making process concerning the Main Street program. There has never been a formal agreement between
the City and DDDC and this MOD is a requirement for the Main Str@et statug
After discussion, motion by Council Member Tart and second by CounCil;Member Gaulden to approve the MOU
between the City of Dunn and DDDC as presented..,,Motion carried unanimously. A copy of the Memorandum of
Understanding is incorporated into these minutes asAttachment #8,
Council Goals/Reports
City Manager Neuschafer reviewed the reports presented. In'res1ponse to inquiries, he shared that the Paving
projects are in the design phase.. Fle.further added that.the-asphalt paver has been received and some training has
been held with staff. Staff will tie=doing;some practice runs with paver without asphalt, spreading fines on the
Dunn -Erwin Trail and some fines on the Dog Park. Thr& c ifferent areas have been identified to work on as the
first paving projects using;fhe-new paver. ;Council Member Bradham thanked the staff for all the work on the dog
park and the sunflower 'field 1
City Manager Neuschafer shared thatthe,City was awarded a second grant from the Golden Leaf Foundation for
$313.586 for repairs to sewer lines that were found damaged during the study funded by the first grant. He also
pointed out that staff is investigating a Isopfic , aste hauler fee for an additional revenue stream for the City.
Assistant City. Manager Boone gave.a quick update on the Tart Park Renovation project addressing the drainage
sues and sharing that some delays, have been experienced due to weather but the project is progressing well.
Should be finisluirlty October without additional weather delays.
Finance Director Roberts provided the following financial report for the period ending July 31, 2020:
• General Fund $3,766'2,89 and (NCCMT Term Account) Water -Sewer Fund - $2,361,713. Through July of 2019,
General Fund - $3,982,853 and Water and Sewer Fund - $2,329,518. More than $1,000,000 has been spent on
Tart Park and that loan'should be finalized in the next 3 weeks.
• Taxes for the 2020 year have not been billed yet.
• Sales Tax Revenue through May is $2,208,089 - 99.8% of total expected income.
• Utilities Sales Taxes received to date is $700,927.
• Building Permit Fees for July were $9,501 or 10% of budget.
• Water and Sewer Revenues for July were $489,311 or 8.4% of budget. Year to Date in 2019 was $534,201.
• General Fund Expenditures - $828,066 or 7.2% of budget. The Water and Sewer fund Expenditures - $384,417
or 7.9% of budget. The benchmark for this period is 8.3% of budget.
Reports were also received as follows: Communications/Public Information, Planning and Inspections Report,
Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police Report.
Announcements/Information
Mayor Elmore announced upcoming events and activities.
Motion by Council Member Bradham and second by Council Member McLean to enter a Closed Session for the
purpose to instruct the staff concerning the negotiation of purchasing real property [N.C.G.S. 143-318.11(a)(5)].
Motion unanimously approved.
Mayor Elmore recessed the meeting at 8:39 p.m. for the Closed Session.
The Council Meeting was reconvened. With no further business to discuss, motion by Council Member Tart and
second by Council Member Gaulden to adjourn the meeting at 8:58 p.m. Motion unanimously approved.
Mayor
Attest:
Tammy Williams
City Cleric
Elmore
DUNN r . All-Ameri11�
Cily All -America City
All -America ;
+Sdfjr City Council Agenda Form I 1
Meeting Date: September 8, p IIR
SUBJECT TITLE: Ordinance Amendment OA•06.20: Combine Planning Board & Board of Adjustment
Presenter: George Adler, Planning Director
Department: Planning & Inspections
Attachment: X Yes No
Public Hearing Advertisement Date:
Auq. 18, Aug. 25, and Sept. 1, 2020
Description: Text of Ordinance Amendment and
notice advertising such. includino date of Public
a) Public Hearing:
To combine the functions of the Planning Board and the Board of Adjustment, so that the same members of
the Planning Board can be convened as the Board of Adjustment, when necessary.
The public hearing is the opportunity for the Council to hear comments and opinions from the public for or
against the request.
The public hearing was duly advertised on August 18, August 25, and September 1, 2020.
b) Decision
BACKGROUND:
The Ordinance Amendment was prepared by City Attorney Tilghman Pope and on Tuesday, August 25, 2020,
the City of Dunn Planning Board recommended unanimously that the City Council approve this ordinance
amendment as presented.
As with all of the text amendments, the stritcethreugh is old text removed and the underlined is new text
added.
BUDGET IMPACT:
Minimal, including limited training costs for Planning Board members.
RECOMMENDATION/ACTION REQUESTED:
Motion to adopt the ordinance amendment OA-06-20 as presented.
NOTICE OF PUBLIC HEARING
Notice is hereby given that a PUBLIC HEARING will be held by the CITY OF DUNN PLANNING BOARD on
AUGUST 25, 2020 at 6:30 P.M. and by the CITY COUNCIL of the CITY OF DUNN on SEPTEMBER 8, 2020 at
7:00 P.M. in the courtroom of the Dunn Municipal Building for the purpose of considering the following items:
COMBINING THE CITY OF DUNN BOARD OF ADJUSTMENT WITH THE CITY OF DUNN
PLANNING BOARD
This is a request to amend the Dunn City Code Chapters 2 and 22 to combine the City of Dunn Board of
Adjustment with the City of Dunn Planning Board. The Ordinance Amendment will add the functions of the Board
of Adjustment to the responsibilities of the Planning Board.
All persons desiring to be heard either for or against the proposed items set forth above are requested to be present
at the above mentioned time and place. Maximum Occupancy is limited to 25 people due to Covid-19.
• Comments for or against the proposed item will be read during the Planning Board meeting, if received by
Melissa Matti at the Planning Department by 1 p.m. on Monday, August 24, 2020: (910) 230-3504 or
mmattina,,dumn-nc.or2.
• Comments for or against the proposed item will be read during the Public Hearing, if received by the City
Clerk by 1 p.m. on Friday, September 4, 2020: (910) 230-3501 or twilliams(a,dunn-nc.or¢.
• The meetings can be viewed — FACEBOOKLIVE — City of Dunn, NC page.
Copies of proposed items are available for review at the Department of Planning between 7:30 a.m. and 4:00 p.m.,
Monday through Friday. Written comments may be addressed to:
PLANNING DEPARTMENT
CITY OF DUNN
P.O. BOX 1065
DUNN, NORTH CAROLINA 28335
ADVERTISE: August 18, 2020
August 25, 2020
September 1, 2020
OA-06-20
Sec. 22-551. - General.
(a) Authority. A board of adjustment is hereby established pursuant to North Carolina General Statutes
160AD-38802 with Extra Territorial Jurisdiction representation under North Carolina General Statutes
160AD-36207 to exercise the powers and duties prescribed herein and as prescribed by North
Carolina General Statute Chapter 160D.
(b) Membership. The board of adjustment hereafter called the board, shall consist of the same persons
Chapter 160D. 6eveP47erTAll members shall be citizens and residents of the City of Dunn
and shall be appointed by the city council, except extraterritorial members appointed pursuant to Sec.
2-108. Representation from the adopted extraterritorial jurisdiction shall be as provided in Sec. 108.
by-appeiRti^� o reikfe.f f F o axt;attemite'a�rr-,4; ad'�'«'i ry -mber_ ut{-fie
appGOAed4 «4 heard-efad�e t4GaGheve-preportfenat-rep,esntat;o...,^!y^.^.hea-the-pepulatioR
Forme �nV,ro ovhrnhorr'#e sa fu�#iaotiAR-ef-the-mdrliG Polly'spopulahen-divided
by-th"otak-member e beard-ef-�t-.-E-x ^`tea: «^r al— dic, i , ,. "T.T,ha4-be
appeinttia e�"eaRi ofseuRty coma sseners unless the -county -Gem^ issoners-fail-temalce-t#e
appeinimen-with,, ninety (om da aft-r.,notice fa-vasansy the-ootmGi'.-�tr,h�
appoi'ntm nt ThThe-e V 4orr'V�r'ol m mb�/ ) .n'co 011 Vl. nd-"es-wh. t4er44e m�VVT
ntment tsr,.,ay�r........ _. e p
atruacrvmr$pu-A4irn" the Gity or n the-e.Vrat rritepal-a eas
(c) Terms. The term of Members shall be the same as the appointed fora -term for service on the Planning
mho errs sha41-b.,-re-appointed—or-t-he , p,'nt d far «o;m. of threes (3) years-
,u�pGi led t� thr yearterpo
terms. �GGcurrr,g-afie r-��hn
`«ePT+& fer reasons other than exxr r�ll b filed as the,, G F tir fL.n-named.
f f"�vn�<p+red term
(d) Oath of office. Every person appointed to any city office shall, before entering upon the duties of the
office, take and subscribe the oath of office prescribed in Article VI, Subsection 7 of the Constitution.
Oaths of office shall be administered by some person authorized by law to administer oaths, and shall
be filed with the city clerk.
(e) Notice of hearing. Notice of hearings shall be mailed to the person or entity whose appeal, application,
or request is the subject of the hearing; to the owner of the property that is the subject of the hearing
if the owner did not initiate the hearing; to the owners of all parcels of land abutting the parcel of land
that is the subject of the hearing. In the absence of evidence to the contrary, the city may rely on the
county tax listing to determine owners of property entitled to mailed notice. The notice must be
deposited in the mail at least ten (10) days, but not more than twenty-five (25) days, prior to the date
of the hearing. Within that same time period, the city shall also prominently post a notice of the hearing
on the site that is the subject of the hearing or on an adjacent street or highway right-of-way.
(f) Quasi-judicial decisions. The board shall determine contested facts and make its decision within a
reasonable time, Every quasi-judicial decision shall be based upon competent, material, and
substantial evidence in the record. Each quasi-judicial decision shall be reduced to writing and reflect
the board's determination of contested facts and their application to the applicable standards. The
written decision shall be signed by the chair or other duly authorized member of the board. A quasi-
judicial decision is effective upon filing the written decision with the clerk to the board and/or the zoning
administrator. The decision of the board shall be delivered by personal delivery, electronic mail, or by
first-class mail to the applicant, property owner, and to any person who has submitted a written request
for a copy, prior to the date the decision becomes effective. The person required to provide notice shall
certify that proper notice has been made.
(g) Subpoenas. The board of adjustment through the chair, or in the chair's absence anyone acting as
chair, may subpoena witnesses and compel the production of evidence. To request issuance of a
subpoena, persons with standing under G.S. 160AD-3W4060g) may make a written request to the
chair explaining why it is necessary for certain witnesses or evidence to be compelled. The chair shall
issue requested subpoenas he or she determines to be relevant, reasonable in nature and scope, and
not oppressive. The chair shall rule on any motion to quash or modify a subpoena. Decisions regarding
subpoenas made by the chair may be appealed to the full board of adjustment. If a person fails or
refuses to obey a subpoena issued pursuant to this subsection, the board of adjustment or the party
seeking the subpoena may apply to the General Court of Justice for an order requiring that its
subpoena be obeyed, and the court shall have jurisdiction to issue these orders after notice to all
proper parties.
(Ord. No. 02014-07, 5-8-14)
Adopted this 8th day of September, 2020.
William P. Elmore, Jr.
Mayor
Attest:
Tammy Williams
City Clerk
DITNN — _ DIJNN
D
All -America City ,,;(, ,I All•AmarieaClp
1 1 City Council Agenda`o __ 1 1
1111.
Meeting;ate® September 8, 2020
1984 2013 I1845
SUBJECT TITLE: Consideration of Ordinance to Demolish House — 405 E. Pearsall St.
PIN #:1516-65-7801.000
Presenter: Chief Building Inspector Steven King
Department: Planning and Inspections
Description: Ordinance to Demolish Property
Attachment: mYes ❑ No
Property History
Pictures of Property
Public Hearing Advertisement Date: 8/28/2020
& 9/01/2020
PURPOSE:
a) Public Hearing: Consideration of Ordinance to Demolish House —405 E. Pearsall St.
PIN #: 1516-65-7801.000. The Public Hearing was advertised on August 28th, and September 15r,
2020.
Purpose: Chief Building Inspector Steven King has conducted an inspection at 405 E. Pearsall
St. and based upon his observations, the structure is unsafe and has been condemned in
accordance with G.S. §160A-426. The Chief Building Inspector also found the dwelling
dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S.
§160A-193.
The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S.
§ 160A-432, the City Council has the power to proceed with the demolition of this property.
Should Council decide to proceed with the demolition of the dwelling at 405 E. Pearsall St, an ordinance
(which is attached) would need approval directing the Chief Building Inspector to remove or demolish said
structure.
b) Decision:
I TITO]101:10111L10
BUDGET IMPACT:
RECOMMENDATIONIACTION REQUESTED: Motion to adopt the ordinance directing the Building Inspector
to proceed with the demolition of the dwelling located at 405 E. Pearsall St. (PIN #: 1516-65-7801.000)
LEGAL NOTICE
NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF
DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION
364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A
PUBLIC HEARING AT 7:00 P.M. ON SEPTEMBER 8, 2020 IN THE COURTROOM
OF THE DUNN MUNICIPAL BUILDING.
THE FOLLOWING ITEMS WILL BE DISCUSSED:
PUBLIC HEARING:
(2) A HEARING WAS HELD ON APRIL 1, 2020 IN REFERENCE TO
THE BUILDING(S) LOCATED AT 906 AND 908 N. CLINTON AVE. AT
SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE
PROPERTY IS IN VIOLATION OF THE CITY OF DUNN' S NON-
RESIDENTIAL MAINTENANCE CODE AND N.C.G.S. 160A - 439. AN
ORDER WAS ALSO PLACED TO OWNER(S), WARREN REALTHY, LLC.,
TO REPAIR OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE
HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY
COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE BUILDING(S)
VACATED AND CLOSED.
(3) A HEARING WAS HELD ON FEBRUARY 10, 2020 IN REFERENCE TO
THE BUILDING(S) LOCATED AT 410 S. CLINTON AVE. AT SAID
HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS
IN VIOLATION OF THE CITY OF DUNN NON-RESIDENTIAL
MAINTENANCE CODE AND N.C.G.S. 160A - 439. AN ORDER WAS ALSO
PLACED TO OWNER(S), JASHVANTKUMAR M. PATEL AND
KANTABAHEN J. PATEL, TO REPAIR OR DEMOLISH SAID
BUILDING(S). TO DATE, NO RESPONSE I3AS BEEN MADE.
THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN
ORDINANCE TO HAVE THE BUILDINGS(S) CLOSED AND VACATED
AND CLOSED.
ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE
PROPOSED ITEM SET FORTH ABOVE ARE REQUESTED TO FOLLOW THE
FOLLOWING PROCEDURES DUE TO COVID-19:
PUBLIC ACCESS WILL BE LIMITED TO ONE (1) PERSON AT A
TIME FOR IN -PERSON COMMENTS AT THE SEPTEMBER 8, 2020
COUNCIL MEETING.
- COMMENTS FOR OR AGAINST TIIE PROPOSED ITEM WILL BE
READ DURING THE PUBLIC HEARING, IF RECEIVED BY THE
CITY CLERK BY 1:00 PM ON SEPTEMBER 7, 2020. COMMENTS
CAN BE CALLED IN TO (910) 230-3501 OR EMAILED TO
TWILLIAMSLDUNN-NC.ORG.
- TO CALL IN YOUR COMMENTS DURING THE PUBLIC HEARING,
CONTACT THE CITY CLERK NO LATER THAN 1:00 PM ON
SEPTEMBER 7, 2020 FOR INSTRUCTIONS.
- THE MEETINGS CAN BE VIEWED — FACEBOOK LIVE — CITY OF
DUNN, NC PAGE AND WILL BE ABLE TO HEARD OUTSIDE
CHAMBERS FOR ANY PRESENTING IN PERSON.
STEVEN KING
CHIEF BUILDING INSPECTOR
CITY OF DUNN
Advertise:
Aug. 28"', and Sept. 1", 2020
city of duun
PLANNING & INSPECTIONS DEPARTMENT
POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335
(910) 230-3505 ^ FAX (910) 230-9005
www,dtuiti-iie.org
Minnie F. Webb
P.O. Box 1133
Dunn, NC 28335
To Whom It May Concern:
LOCATION OF DWELLING: 405 E. Pearsall St. (PIN #: 1516-65-7801.000)
Mayor
William P. F•Imore, Jr.
Mayor Pro •rem
Chuck Tumage
Council Members
J. Wesley Sills
April L. Caulden
Frank McLean
Billy Toal
Dr. David L Bradham
city Manager
Steven Neuschafer
You are hereby notified that a Public Hearing will be held before the City Council of the City of
Dunn at its Tuesday, September 8th, 2020 meeting at 7:00 pm at the City of Dunn Municipal
Building, located at 401 E. Broad Street. Following the Public Hearing, the City Council will
consider for decision, an ordinance to authorize the Chief Building Inspector to demolish said
dwelling.
This is the 315t day of August, 2020.
Steven Icing
Chief Building Inspector, City of Dunn
north carolina
UJU uNN
city of dunri
PLANNING & INSPECTIONS DEPARTMENT
POST OFFICE BOX 1065 , DUNN, NORTH CAROLINA 28335
(910) 230-3505 ° FAX (910) 230-9005
vwvw.dunn-nc.org
PROPERTY HISTORY:
405 E. Pearsall St. (PIN #: 1516-65-7801.000) [Ward 31
Owner:
Minnie F. Webb
P.O. Box 1133
Dunn, NC 28335
Overview:
Mayor
William P. Elmore, Jr.
Mayor Pro Tem
Chuck Turnage
Connell Members
J. Wesley Sills
April L. Gaulden
Frank McLean
Billy Tart
Dr, David L Bradham
City h4anager
Steven Neuschafer
May 12, 2020 — Property condemned due to current condition of property, lack of active utilities,
abandonment from owner, unsecured, and open to the public. Condemnation notice sent to owner(s) with
hearing date of May 21st, 2020.
May 21, 2020 — Hearing scheduled at Planning and Inspections Department. Hearing was held by
telephone with Ms. Minnie Webb.
June 15, 2020 — Order after Condemmed Hearing notice allowing sixty (60) days for repairs or
demolition of property sent to owner(s). Appeal letter sent with this notice informing owner(s) of the
appeal process if they desired to do so.
June 25, 2020 — Ten (10) day time period for appeal expires. No appeal received.
August 14, 2020 — Allowed time period of sixty (60) days expires.
August 21, 2020 — Walk-through performed with Ms. Webb letting her know what all would need to be
done to the structure to bring it into compliance and to have a Certificate of Occupancy issued.
August 31, 2020 — Public hearing notice sent to Ms. Minnie Webb notifying her on the September 8d',
2020 Council Meeting.
September 8, 2020 — Scheduled for City Council Meeting.
is '-
August 27th, 2020
north carolina
� W1. Lj I I
N
city of dunn
POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335
(910) 230-3500 • FAX (910) 230-3590
www.dunn-nc.org
Mapco
William P. Elmore Jr.
Mayor Pro Tern
Chuck Tumage
Council Members
J. Wesley Sills
April L. Gaulden
Frank McLean
Billy N. Tart
Dr. David L. Bradham
City Manager
Steven Neuschafer
AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH
THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED
PURSUANT TO N.C.G.S. §160A-426, ET SEQ.
WHEREAS, that on May 12t11, 2020, the Chief Building Inspector for the City of
Dunn sent a notice to Minnie F. Webb, the owner(s) of record of the structure located at 405 E.
Pearsall St. noting that the structure was in a condition that constitutes a fire and safety hazard,
and is dangerous to life, health and property and were thereby condemned, pursuant to North
Carolina General Statute §160A-426, and noticed the property owner of a hearing on April 1st,
2020 at the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North
Carolina pursuant to North Carolina General Statute §160A-428; and
WHEREAS, on May 21st, 2020 a hearing was conducted by the Chief Building
Inspector Steven King, following the completion of the hearing, the Chief Building Inspector
entered an Order, pursuant to North Carolina General Statute §160-429, declaring that the
structure referenced above is in a condition that constitutes a fire or safety hazard and is
dangerous to life, health or other property and ordering the property owner to repair or
demolish the structure on the property within sixty (60) days of the date of such Order, being
June 15th, 2020; and
WHEREAS, the owner of the above described structure did not appeal the Order of the
Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute
§ 160A-430 and such Order is therefore a final Order; and
WHEREAS, on August 28"', 2020 and September Is`, 2020, the City of Dunn published
legal notices that a public hearing would be held before the Dunn City Council on September 8"', 2020
to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the
demolition of the structure described hereby, and that all costs incurred shall be a lien against such
property, pursuant to North Carolina General Statute § 160A-432; and
WHEREAS, the City Council of the City of Dunn, NC finds that the structure described
herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of
North Carolina General Statute 160A-193; and
WHEREAS, this structure should be removed or demolished, as directed by the Chief
Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute
§ 160A-426 and constitutes a fire and safety hazard; and
WHEREAS, the owner of this structure has been given a reasonable opportunity to
repair or demolish the structure pursuant to an Order issued by the Building Inspector on June 15t",
2020 and the owner has failed to comply with this order;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn,
North Carolina that:
Section 1. The Building Inspector is hereby authorized and directed to place a placard on the
exterior of the structure described herein, containing the legend:
"This building is unfit for human habitation and is a public nuisance; the use or occupation of this
building for human habitation is prohibited and unlawful."
On the structures at the following address:
405 E. Pearsall St. Dunn, NC 28334
PIN 9:1516-65-7801.000
PARCEL ID #: 02151611140008
Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or
demolish the above described structure in accordance with his Order to the owner thereof dated the
15t" day of June, 2020 and in accordance with North Carolina General Statute §160A-432, based on
the owner's failure to comply with such Order.
Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon
which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall
have the same priority and be collected in the same manner as the lien for special assessments in
Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien
against any other real property owned by the owner of the property within the City of Dunn, North
Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's
primary residence.
(b) Upon completion of the required removal or demolition, the Building Inspector shall sell the
useable materials of the structure and any personal property, fixtures, or appurtenances found in the
building and credit the proceeds against the cost of removal or demolition. The Building Inspector
shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials
and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus
with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by
North Carolina General Statute §160A-432.
Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from
any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit
the occupancy of any building therein declared to be unfit for human habitation.
Section 5. This ordinance shall become effective upon its adoption
Adopted this 8t" day of September, 2020.
William P. Elmore, Jr.
Mayor
Attest:
Tammy Williams
City Clerk
Print this page.
--,.,Harnett
`{ COUNTY
t Nt ll C: N71)I. I tii,
02151611140008
1516-65-7801.000
1: 0036060
Acreage: 1.000 LT ac
ed Acreage: 0.13 ac
Number: 214975000
WEBB MINNIE F
Address: PO BOX 1133 DUNN, NC 28335-0000
Property Description:
40X1501 LOT 405 EAST PEARSALL
ierty Address: 405 E PEARSALL ST DUNN, NC 28334
State, Zip: DUNN, NC, 28334
ding Count: 1
nship Code: 02
Tax District: Dunn Averasbom
Parcel Building Value: $29880
Parcel Outbuilding Value: $0
Parcel Land Value : $5640
Parcel Special Land Value : $0
Total Value : $35520
Parcel Deferred Value $0
Total Assessed Value : $35520
Harnett County GIS
Neighborhood: 00212
Actual Year Built: 1958
TotalAcutalAreaHeated: 1345 Sc/Ft
Sale Month and Year: 4 / 1995
Sale Price: $0
Deed Book & Page: 1094-0741
Deed Date: 796694400000
Plat Book & Page: -
Instrument Type: WD
Vacant or improved:
QualifiedCode: C
Transfer or Split;
Within 1ml of Agriculture District: No
Prior Building Value: $27650
Prior Outbuilding Value : $0
Prior Land Value : $5640
Prior Special Land Value : $0
Prior Deferred Value : $0
Prior Assessed Value : $33290
DUNN DUNN
bca" - - WM-1 D 0" 1 N" N"" bi&d
All`Ataeroca City n i t y o f d u n n A114merlca CIV
1City,/ Council agenda Form 1
® Meeting ,ate.- to Baer , Q
F 48Y �! 2613 tYBY ;} 26£3
SUBJECT TITLE: Consideration of Ordinance to deem property Unfit for Human Habitation
906 & 908 N. Clinton Ave. PIN 16-89-6377.000
Presenter: Chief Building Inspector Steven King
Department: Planning and Inspections
Description: Unfit for Human Habitation Ordinance
Attachment: mYes ❑ No Property History
Pictures of Property
Public Hearing Advertisement Date: 8/28/2020
& 9/01/2020
a) Public Hearing: Consideration of Ordinance to deem property Unfit for Human Habitation — 906
& 908 N. Clinton Ave. (PIN #: 1516-89-6377.000)
The Public Hearing was advertised on August 28th, and September 15t, 2020.
Purpose: Chief Building Inspector, Steven King, has conducted an inspection at 906 & 908 N.
Clinton Ave. and found the structure in a deteriorated condition that does not meet the
requirements of the City of Dunn's Non -Residential Building Maintenance Code, The Chief
Building Inspector also found the property dangerous or prejudicial to the public health or public
safety and is a nuisance in violation of N.C.G.S. §160A-193.
The owner of the property has failed to comply with the Chief Building Inspector's order to bring
the structure on the property into compliance with the City of Dunn Non -Residential Building
Maintenance Code and pursuant to N.C.G.S. §160A-439, the City Council has the authority to
direct the Chief Building Inspector to post on the main entrance of the property a placard that
states "This building is unfit for human habitation; the use or occupation of this building for
human habitation is prohibited and unlawful".
If the owner of the property has not repaired, altered or improved the property to bring it into
compliance with Chapter 4, Article VII of the Dunn City Code within twelve (12) months of the
adoption of this ordinance, the Building Inspector is directed to bring the matter back before the
City Council for further consideration of remedies available to the City of Dunn under N.C.G.S,
§160A-439.
b) Decision
BUDGET IMPACT:
RECOMMENDATIONIACTION REQUESTED: Motion to adopt the ordinance directing the Chief Building
Inspector to post the property Unfit for Human Habitation at 906 & 908 N. Clinton Ave. (PIN #: 1516-89-
6377.000)
LEGAL NOTICE
NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF
DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAP'T'ER 160A, SECTION
364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A
PUBLIC HEARING AT 7:00 P.M. ON SEPTEMBER 8, 2020 IN THE COURTROOM
OF THE DUNN MUNICIPAL BUILDING.
THE FOLLOWING ITEMS WILL BE DISCUSSED:
PUBLIC HEARING:
(1) A HEARING WAS HELD ON MAY 21, 2020 IN REFERENCE TO
THE DWELLING LOCATED AT 405 E. PEARSALL ST. AT SAID
HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS
IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND
N.C.G.S. 160A-428. AN ORDER WAS ALSO PLACED TO OWNER(S),
MINNIE F. WEBB, TO REPAIR OR DEMOLISH SAID DWELLING. TO
DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO
BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE
THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN
AGAINST THE PROPERTY.
(2)
(3) A HEARING WAS HELD ON FEBRUARY 10, 2020 IN REFERENCE TO
THE BUILDING(S) LOCATED AT 410 S. CLINTON AVE. AT SAID
HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS
IN VIOLATION OF THE CITY OF DUNN NON-RESIDENTIAL
MAINTENANCE CODE AND N.C.G.S. 160A - 439. AN ORDER WAS ALSO
PLACED TO OWNER(S), JASHVANTKUMAR M. PATEL AND
KANTABAHEN J. PATEL, TO REPAIR OR DEMOLISH SAID
BUILDING(S). TO DATE, NO RESPONSE HAS BEEN MADE.
THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN
ORDINANCE TO HAVE THE BUILDINGS(S) CLOSED AND VACATED
AND CLOSED.
ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE
PROPOSED ITEM SET FORTH ABOVE ARE REQUESTED TO FOLLOW THE
FOLLOWING PROCEDURES DUE TO COVID-19:
- PUBLIC ACCESS WILL BE LIMITED TO ONE (1) PERSON AT A
TIME FOR IN -PERSON COMMENTS AT THE SEPTEMBER 8, 2020
COUNCIL MEETING.
- COMMENTS FOR OR AGAINST THE PROPOSED ITEM WILL BE
READ DURING THE PUBLIC HEARING, IF RECEIVED BY THE
CITY CLERK BY 1:00 PM ON SEPTEMBER 7, 2020. COMMENTS
CAN BE CALLED IN TO (910) 230-3501 OR EMAILED TO
TWILL IAMS(a DUNN-NC
.ORG.
- TO CALL IN YOUR COMMENTS DURING THE PUBLIC HEARING,
CONTACT THE CITY CLERIC NO LATER THAN 1:00 PM ON
SEPTEMBER 7, 2020 FOR INSTRUCTIONS.
- THE MEETINGS CAN BE VIEWED — FACEBOOK LIVE —CITY OF
DUNN, NC PAGE AND WILL BE ABLE TO HEARD OUTSIDE
CHAMBERS FOR ANY PRESENTING IN PERSON.
STEVEN KING
CHIEF BUILDING INSPECTOR
CITY OF DUNN
Advertise:
Aug. 28"i, and Sept. I sr, 2020
city of dunn
PLANNING & INSPECTIONS DEPARTMENT
POST OFFICE BOX 1065 o DUNN, NORTH CAROLINA 28335
(910) 230-3505 ^ FAX (910) 230-9005
www,dunti-iic.org
Warren Realty, LLC
P.O. Box 1585
Dunn, NC 28335
To Whom It May Concern:
Mayor
William P. Elmore, Jr.
Mayor FroTem
Chuck Tentage
Couneil Members
J. Wesley Sills
April L. Gnulden
Frank McLean
Billy Tart
Dr. David L Bradham
City Manager
Steven Neuschafer
LOCATION OF STRUCTURE: 906 and 908 N. Clinton Ave. (PIN #: 1516-89-6377.000)
You are hereby notified that a Public Hearing will be held before the City Council of the City of
Dunn at its Tuesday, September 8th, 2020 meeting at 7:00 pm at the City of Dunn Municipal
Building, located at 401 E. Broad Street. Following the Public Hearing, the City Council will
consider for decision, an ordinance to authorize the Chief Building Inspector to post the
property as Unfit for Human Habitation.
This is the 31" day of August, 2020.
poSteven Icing
Chief Building Inspector, City of Dunn
DUNN
®All -America City
1
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'�- north carolina
U N1 4
city of Bunn
PLANNING & INSPECTIONS DEPARTMENT
POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335
(910) 230-3505 ^ FAX (910) 230-9005
www.dun17-0IC.org
PROPERTY HISTORY:
906 & 908 N. Clinton Ave. (PIN #: 1516-89-6377.000) [Ward 2]
Owner:
Warren Realty, LLC
P.O. Box 1585
Dunn, NC 28335
Overview:
Mayor
William P. Elmore, Jr.
Mayor Pro Tern
Chuck Turnage
Council Members
J. Wesley Sills
April L. Gaulden
Frank Mclean
Billy "Cart
Dr. David L Bradham
City Manager
Steven NeUschafer
January 16, 2020 —Inspection performed at 906 & 908 N. Clinton Ave. to check compliance with the
NC Fire Code and the City of Dunn's Non -Residential Maintenance Code.
January 29, 2020 — Notice sent to owner(s) notifying them of hearing on February 10, 2020.
February 10, 2020 — Hearing held at Planning and Inspections office. Mr. Hemir Alsanda and Mr.
Hosvan Giron (tenants/owners of D & H Mart) attended the hearing as well as Dwayne Williams and
Steven King.
February 12, 2020 — Findings of Fact and Order letter sent to owner(s) notifying them of the ninety (90)
day time period. Information on how to appeal the Building Inspector's Order enclosed as well.
February 21, 2020 — Follow up inspection performed to check off items on the list that had been
completed.
February 22, 2020 — Ten (10) day time period for appeal expires. No appeal received.
May 12, 2020 — Allowed time period of ninety (90) days expires.
July 7, 2020 — Walk-through performed with tenants of 906 & 908 N. Clinton Ave. to check on the status
of the property and what was left on the list to be completed. Being work had been completed on the
repair list, additional time was given for the items to be completed.
August 21, 2020 — Site inspection performed to see what is still outstanding on the repair list.
August 31, 2020 — Public Hearing notice sent to owner(s) notifying them of City Council Meeting on
September 8°i, 2020 at 7:00 pm.
September 8, 2020 — Scheduled for City Council Meeting.
January 181", 2020
•• 1't
north carolina Mayor
William P. Elmore, Jr.
Um NN Mayor Pro Tern
Chuck Tumage
Council Membembe
rs
J. Wesley Sills
city of d u n ri April L. Caulden
Prank McLean
Billy N. Tart
POST OFFICE BOX 1065 m DUNN, NORTH CAROLINA 28335 Dr. David L. Bradham
(910) 230-3500 • FAX (910) 230-3590 City Manager
www.dunn-nc.org Steven Neuschafer
AN ORDINANCE DECLARING THE PROPERTY HEREIN DESCRIBED AS UNFIT
FOR HUMAN HABITATION PURSUANT TO N.C.G.S. §160A-439, ET SEQ.
WHEREAS, that on January 29, 2020 the Building Inspector for the City of Dunn sent a notice
to Warren Realty, LLC, the owners of record of the property located at 906 & 908 N. Clinton Ave. that
the property was in a condition that does not meet the requirements of the City of Dunn Non -Residential
Building Maintenance Code and served on the property owner of Complaint and Notice of Hearing, that a
heating would be held on February 10, 2020, at the office of the Building Inspector located at 102 North
Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-439, et seg.; and
WHEREAS, on February 10, 2020, attending the hearing was Ilemir Alsanda, Hosvan Giron,
Chief Building Inspector, Steven King, and Code Enforcement Officer, Dwayne Williams and following
the completion of the hearing, the Building Inspector entered an Order, pursuant to North Carolina
General Statute § 160A-439, declaring that the property referenced above was deteriorated pursuant to the
City of Dunn Non -Residential Building Maintenance Code and ordering the property owner to bring the
structure on the property into compliance with the City of Dunn Non -Residential Building Maintenance
Code within ninety (90) days of the date of such Order, being February 12, 2020 and if necessary, that the
property be vacated until the repairs, alterations and improvements to the property were made to bring
such property into compliance with the City of Dunn Non -Residential Building Maintenance Code as set
forth in Article VII of the Dunn City Code; and
DUNK
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WHEREAS, the owner of the above described property did not appeal the Order of the Chief
Building Inspector within the ten (10) day time period prescribed in Section 4-186 of the Dunn City Code
such Order is therefore a final Order; and
WHEREAS, on August 28, 2020 and September 1, 2020, the City of Dunn published legal
notices that a public hearing would be held before the Dunn City Council on September 8, 2020 to
consider the adoption of this Ordinance, directing the Chief Building Inspector to post on the main
entrance of the property a placard that states: "This building is unfit for human habitation; the use or
occupation of this building for human habitation is prohibited and Unlawful;." and
WHEREAS, the City Council of the City of Dunn, NC finds that the structure described herein is
unfit for human habitation and that the Chief Building Inspector shall post the main entrance of such
property with the placard provided for herein; and
WHEREAS, the owner of this property has been given a reasonable opportunity to repair the
property pursuant to an Order issued by the Building Inspector on February 28, 2020, and the owner has
failed to comply with the Order;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina,
that:
Section 1. The Building hnspector is hereby authorized and directed to place a placard on the main
entrance of the building located on the property described herein, containing the legend:
"This building is unfit for human habitation; the use or occupation of this building for human habitation is
prohibited and unlawful."
on the building located at the following address:
906 & 908 N. Clinton Ave. Dunn NC 28334
PIN #: 1516-89-6377.000
PARCEL ID#: 02151720070010
Section 2. It shall be unlawful for any person to remove or cause to be removed the placard
from any building to which it is affixed. It shall likewise be unlawful for any person
to occupy or to permit the occupancy of any building therein declared to be unfit for
human habitation. Occupation of the building once posted with said placard shall be
Class 1 misdemeanor pursuant to North Carolina General Statute § 160A-439.
Section 3. This ordinance shall become effective upon its adoption.
Section 4. If the owner of the property described herein has not repaired, altered or improved
the properly to bring it into compliance with Article VII of the Dunn City Code within
twenty-four (24) months of the adoption of this Ordinance, the Building Inspector is
directed to bring the matter back before the City Council for father consideration of
remedies available to the City of Dunn tinder North Carolina General Statute §160A-439.
Adopted this the 8°i day of September, 2020
William P. Elmore, Jr.
Mayor
Attest:
Tammy Williams
City Clerk
Print this page
Harnett
rC 0 _U-N.. T Y
:. ,0it111 SMtnu 1;A
02151720070010
1516-89-6377.000
I: 0036056
Acreage: 1.000 LT ac
ad Acreage: 0.86 ac
t Number: 1400006092
:WARREN REALTY LLC
Property Description:
250X150 i LOT GRANVILLE & CLINTON
Address: P O BOX 1585 DUNN, NO 28335-0000
,any Address: 906 N CLINTON AVE DUNN, NO 28334
State, Zip: DUNN, NC, 28334
71ng Count: 1
whip Code: 02
Tax District: Dunn Averasboro
Parcel Building Value: $158350
Parcel Outbuilding Value: $1720
Parcel Land Value : $74920
Parcel Special Land Value : $0
Total Value : $234990
Parcel Deferred Value : $0
Total Assessed Value : $234990
Harnett County GIS
Neighborhood: 00202
Actual Year Built: 1988
TotalAcutalAreaHeated: 4000 SgIFI
Sale Month and Year: 10 / 2003
Sale Price: $0
Deed Book & Page: 1844-0184
Deed Date: 1066262400000
Plat Book & Page: -
Instrument Type: WD
Vacant or Improved:
QualifiedCode: Y
Transfer or Split: T
Within 1ml of Agriculture District: No
Prior Building Value: $212250
Prior Outbuilding Value : $2540
Prior Land Value : $74920
Prior Special Land Value : $0
Prior Deferred Value : $0
Prior Assessed Value : $289710
pgb1cU� N —IEMUD111V[!�I titl i'll,llltl ggy I�'pr�y�
.III ♦`Il'1 �N` T II./4ll �Y'1
All-AmericaCltg h"' N Ail-AmericaCiq
1 1 City Council agenda Farm 1 1
®Meeting ate: September 8,
1989 * 2013 1989 * 2013
SUBJECT TITLE: Consideration of Ordinance to deem property Unfit for Human Habitation
410 S. Clinton Ave. PIN #:1516-55-9876.000
Presenter: Chief Building Inspector Steven King
Department: Planning and Inspections
Description: Unfit for Human Habitation Ordinance
Attachment: EYes ❑ No Property History
Pictures of Property
Public Hearing Advertisement Date: 8/28/2020
& 9/01/2020
a) Public Hearing: Consideration of Ordinance to deem property Unfit for Human Habitation — 410
S. Clinton Ave. (PIN #:1516-55-9876,000)
The Public Hearing was advertised on August 28th, and September 1st, 2020.
Purpose: Chief Building Inspector, Steven King, has conducted an inspection at 410 S. Clinton
Ave. and found the structure in a deteriorated condition that does not meet the requirements of
the City of Dunn's Non -Residential Building Maintenance Code, The Chief Building Inspector
also found the property dangerous or prejudicial to the public health or public safety and is a
nuisance in violation of N.C.G.S. §160A-193.
The owner of the property has failed to comply with the Chief Building Inspector's order to bring
the structure on the property into compliance with the City of Dunn Non -Residential Building
Maintenance Code and pursuant to N,C.G.S. §160A-439, the City Council has the authority to
direct the Chief Building Inspector to post on the main entrance of the property a placard that
states "This building is unfit for human habitation; the use or occupation of this building for
human habitation is prohibited and unlawful"
If the owner of the property has not repaired, altered or improved the property to bring it into
compliance with Chapter 4, Article VII of the Dunn City Code within twelve (12) months of the
adoption of this ordinance, the Building Inspector is directed to bring the matter back before the
City Council for further consideration of remedies available to the City of Dunn under N.C.G.S.
§160A-439.
b) Decision
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATIONIACTION REQUESTED: Motion to adopt the ordinance directing the Chief Building
Inspector to post the property Unfit for Human Habitation at 410 S. Clinton Ave. (PIN #: 1516-55-9876.000)
LEGAL NOTICE
NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF
DUNN, NORTI CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION
364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A
PUBLIC HEARING AT 7:00 P.M. ON SEPTEMBER 8, 2020 IN THE COURTROOM
OF THE DUNN MUNICIPAL BUILDING.
THE FOLLOWING ITEMS WILL BE DISCUSSED:
PUBLIC FIEARING:
(1) A HEARING WAS HELD ON MAY 21, 2020 IN REFERENCE TO
THE DWELLING LOCATED AT 405 E. PEARSALL ST. AT SAID
HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS
IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND
N.C.G.S. 160A-428. AN ORDER WAS ALSO PLACED TO OWNER(S),
MINNIE F. WEBB, TO REPAIR OR DEMOLISH SAID DWELLING. TO
DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO
BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO IiAVE
THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN
AGAINST THE PROPERTY.
(2) A HEARING WAS HELD ON APRIL 1, 2020 IN REFERENCE TO
THE BUILDING(S) LOCATED AT 906 AND 908 N. CLINTON AVE. AT
SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE
PROPERTY IS IN VIOLATION OF THE CITY OF DUNN'S NON-
RESIDENTIAL MAINTENANCE CODE AND N.C.G.S. 160A - 439. AN
ORDER WAS ALSO PLACED TO OWNER(S), WARREN REALTHY, LLC.,
TO REPAIR OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE
HAS BEEN MADE. THEREFORE, I'T WILL GO BEFORE THE CITY
COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE BUILDING(S)
VACATED AND CLOSED.
ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE
PROPOSED ITEM SET FORTH ABOVE ARE REQUESTED TO FOLLOW THE
FOLLOWING PROCEDURES DUE TO COVID-19:
- PUBLIC ACCESS WILL BE LIMITED TO ONE (1) PERSON AT A
'TIME FOR IN -PERSON COMMENTS AT THE SEPTEMBER 8, 2020
COUNCIL MEETING.
COMMENTS FOR OR AGAINST THE PROPOSED ITEM WILL BE
READ DURING THE, PUBLIC HEARING, IF RECEIVED BY THE
CITY CLERK BY 1:00 PM ON SEPTEMBER 7, 2020. COMMENTS
CAN BE CALLED IN TO (910) 230-3501 OR EMAILED TO
TWIjL ,IAMS((r,DUNN-NC.ORG.
- TO CALL IN YOUR COMMENTS DURING THE PUBLIC HEARING,
CONTACT THE CITY CLERIC NO LATER THAN I :00 PM ON
SEPTEMBER 7, 2020 FOR INSTRUCTIONS.
- THE MEETINGS CAN BE VIEWED — FACEBOOK LIVE —CITY OF
DUNN, NC PAGE AND WILL BE ABLE TO HEARD OUTSIDE
CHAMBERS FOR ANY PRESENTING IN PERSON.
STEVEN ICING
CHIEF BUILDING INSPECTOR
CITY OF DUNN
Advertise:
Aug. 28"', and Sept. 1", 2020
ISO,ar(,
city of Bunn
PLANNING & INSPECTIONS DEPARTMENT
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335
(910) 230-3505 ^ FAX (910) 230-9005
www.dunn-nc,oxg
L
DUNN CITY LTCOUNCIL
�
Jashvantkumar M. Patel
Kantabahen J. Patel
410 S. Clinton Ave.
Dunn, NC 28334
To Whom It May Concern:
LOCATION OF STRUCTURE: 410 S. Clinton Ave. (PIN #: 1516-55-9876.000)
Maym•
William P. Elmore, Jr.
Mayor Pro Tean
Chuck Tumage
Council Members
J. Wesley Sills
April L. Gaulden
Frank McLean
Billy Tart
Dr, David L Bradham
City Manager
Steven Neuschafer
You are hereby notified that a Public Hearing will be held before the City Council of the City of
Dunn at its Tuesday, September gth, 2020 meeting at 7:00 pm at the City of Dunn Municipal
Building, located at 401 E. Broad Street, Following the Public Hearing, the City Council will
consider for decision, an ordinance to authorize the Chief Building Inspector to post the
property as Unfit for Human Habitation.
This is the 3151 day of August, 2020.
92
Steven King
Chief Building Inspector, City of Dunn
north carolina
Wj
UNN
city of dtinrl
PLANNING & INSPECTIONS DEPARTMENT
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335
(910) 230-3505 - FAX (910) 230-9005
wwwAunn-nc.org
PROPERTY HISTORY:
410 S. Clinton Ave. (PIN #: 1516-55-9876.000) [Ward 31
Owner:
Jashvantkumar M. Patel
Kantabahen J. Patel
410 S. Clinton Ave.
Dunn, NC 28334
Overview:
May"•
William P. Elmore, Jr.
Mayor Pro Tom
Chuck Turnage
Council Members
J. Wesley Sills
April L. Gaulden
Frank McLean
Billy Tart
Dr, David L Bradham
City Manager
Steven Neuschafer
February 5, 2020 — Inspection performed at 410 S. Clinton Ave. to check compliance with the NC Fire
Code and the City of Dunn's Non -Residential Maintenance Code.
February 17, 2020 —Notice sent to owner(s) notifying them of hearing on February 27, 2020. No one
attended hearing at the time and date specified in Hearing Notice sent to owner(s).
February 28, 2020 — Findings of Fact and Order letter sent to owner(s) notifying them of the ninety (90)
day time period. Information on how to appeal the Building Inspector's Order enclosed as well.
March 5, 2020 — Hearing held at Planning and Inspections office with M. B. Patel, J.M. Patel, Steven
King, and Dwayne Williams. Mr. M. Patel and Mr. J. Patel said they would repair all items on the list.
March 9, 2020 — Ten (10) day time period for appeal expires. No appeal received.
May 28, 2020 — Allowed time period of ninety (90) days expires.
June 4, 2020 — Walk-through performed with Mr. J. Patel at 410 S. Clinton Ave. to check on the status of
the property and what was left on the list to be completed. Being work had been completed on the repair
list, additional time was given for the items to be completed.
August 21, 2020 — Walk-through performed with Mr. J. Patel to check on the status of the property and
the status of the repairs. All items on the list and the weak floors have been fixed and signed off on.
August 31, 2020 — Public Hearing notice sent to owner(s) notifying them of City Council Meeting on
September 81", 2020 at 7:00 pm.
September 8, 2020 — Scheduled for City Council Meeting.
February 5t", 2020
riorth caroliiia Mayor
William P. Elmore, Jr.
1W 111
L)UNN
Mayor Pro Tern
Chuck Tumage
Council Members
J. Wesley Sills
city of d u n e April L. oaulden
Frank McLean
Billy N. Tart
POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 Dr. David L. Bradham
(910) 230-3500 • FAX (910) 230-3590 City Manager
www.dunii-nc.org Steven Neuschafer
AN ORDINANCE DECLARING THE PROPERTY HEREIN DESCRIBED AS UNFIT
FOR HUMAN HABITATION PURSUANT TO N.C.G.S. §160A-439, ET SEQ.
WHEREAS, that on February 17, 2020 the Building Inspector for the City of Dunn sent a notice
to Jashvantkumar M. Patel and Kantabahen J. Patel, the owners of record of the property located at 410 S.
Clinton Ave. that the property was in a condition that does not meet the requirements of the City of Dunn
Non -Residential Building Maintenance Code and served on the property owner of Complaint and Notice
of Hearing, that a hearing would be held on February 27, 2020, at the office of the Building Inspector
located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute
§160A-439, etseg.; and
WHEREAS, on February 27, 2020, attending the hearing was M.B. Patel, J.M. Patel, and Code
Enforcement Officer, Dwayne Williams, and Chief Building Inspector, Steven Icing and following the
completion of the hearing, the Building Inspector entered an Order, pursuant to North Carolina General
Statute § 160A-439, declaring that the property referenced above was deteriorated pursuant to the City of
Dunn Non -Residential Building Maintenance Code and ordering the property owner to bring the property
into compliance with the City of Dunn Non -Residential Building Maintenance Code within ninety (90)
days of the date of such Order, being February 28, 2020 and if necessary, that the property be vacated
until the repairs, alterations and improvements to the property were made to bring such property into
compliance with the City of Dunn Minimum Housing Code as set forth in Article VII of the Dunn City
Code; and
DUNK
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WHEREAS, the owner of the above described property did not appeal the Order of the Chief
Building Inspector within the ten (10) daytime period prescribed in Section 4-186 of the Dunn City Code
such Order is therefore a final Order; and
WHEREAS, on August 28, 2020 and September 1, 2020, the City of Dunn published legal
notices that a public hearing would be held before the Dunn City Council on September 8, 2020 to
consider the adoption of this Ordinance, directing the Chief Building Inspector to post on the main
entrance of the property a placard that states: "This building is unfit for human habitation; the use or
occupation of this building for human habitation is prohibited and unlawful;." and
WHEREAS, the City Council of the City of Dunn, NC finds that the property described herein is
unfit for human habitation and that the Chief Building Inspector shall post the main entrance of such
property with the placard provided for herein; and
WHEREAS, the owner of this property has been given a reasonable opportunity to repair the
property pursuant to an Order issued by the Chief Building Inspector on February 28, 2020, and the
owner has failed to comply with the Order;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina,
that:
Section 1, The Building Inspector is hereby authorized and directed to place a placard on the main
entrance of the building located on the property described herein, containing the legend:
"This building is unfit for human habitation; the use or occupation of this building for human habitation is
prohibited and unlawful."
on the building located at the following address:
410 S. Clinton Ave. Dunn NC 28334
PIN 9: 1516-55-9876.000
PARCEL ID#: 02151611190008
Section 2. It shall be unlawful for any person to remove or cause to be removed the placard
from any building to which it is affixed. It shall likewise be unlawful for any person
to occupy or to permit the occupancy of any building therein declared to be unfit for
human habitation. Occupation of the building once posted with said placard shall be
Class 1 misdemeanor pursuant to North Carolina General Statute § 160A-443.
Section 3. This ordinance shall become effective upon its adoption.
Section 4. If the owner of the properly described herein has not repaired, altered or improved
the property to bring it into compliance with Section 4-31 of the Dunn City Code within
twenty-four (24) months of the adoption of this Ordinance, the Building Inspector is
directed to bring the matter back before the City Council for further consideration of
remedies available to the City of Dunn under North Carolina General Statute §I60A-443.
Adopted this the 8"' day of September, 2020
William P. Elmore, Jr.
Mayor
Attest:
Tammy Williams
City Clerk
August 15t, 2020
Print this page'::
Harnett
000NTY
N02111 i:31t Oli
02151611190008
1516-55-9876.000
I: 0011926
Property Description:
1 LOT 410 S CLINTON AVE 120X140 LTP6
Acreage: 1.000 LT ac
ad Acreage: 0.38 ac
Number: 1500010829
PATEL JASHVANTKUMAR M & PATEL KANTABAHEN J
410 S CLINTON AVE DUNN, NC 28334
arty Address: 410 S CLINTON AVE DUNN, NC 28334
State, Zip: DUNN, NC, 28334
ling Count: 1
:ship Code: 02
fax District: Dunn Avemsbom
I Building Value: $199660
.I Outbuilding Value : $750
J Land Value : $50400
:I Special Land Value : $0
Value : $250810
:I Deferred Value : $0
Assessed Value: $250810
Harnett County GIS
Neighborhood: 00205
Actual Year Built: 1956
TotaIAcutalAreaHeated: 5496 SgIFt
Sale Month and Year: 1212013
Sale Price: $0
Deed Book & Page: 3180-0651
Deed Date: 1387411200000
Plat Book & Page: -
Instrument Type: WD
Vacant or improved:
QualifiedCode: E
Transfer or Spilt: T
Within 1m) of Agriculture District: No
Prior Building Value: $203270
Prior Outbuilding Value : $0
Prior Land Value : $50400
Prior Special Land Value : $0
Prior Deferred Value : $0
Prior Assessed Value : $253670
ME] D ��N
All -America city Att•Aeterica city
1 I City Council Agenda Form 11111 1
® Meeting Date: September
1999 * 2013 1989 * 2013
SUBJECT TITLE: Consideration of Ordinance to Demolish Structures — 503 E. Carr St.
PIN #:1516-87-4980.000
Presenter: Chief Building Inspector Steven King
Department: Planning and Inspections
Description: Ordinance to Demolish Property
Attachment: MYes ❑ No Property History
Pictures of Propert
Public Hearing Advertisement Date: 7/02/2020
& 7/07/2020
PURPOSE:
Chief Building Inspector Steven King has conducted an inspection at 503 E. Carr St, and based upon his
observations, the structures are unsafe and have been condemned in accordance with G.S. §160A-426. The
Chief Building Inspector also found the structures dangerous or prejudicial to the public health or public safety
and is a nuisance in violation of G.S. §160A-193.
The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S.
§ 160A-432, the City Council has the power to proceed with the demolition of this property.
Should Council decide to proceed with the demolition of the structures "B" and "C" at 503 E. Carr St, an
ordinance (which is attached) would need approval directing the Chief Building Inspector to remove or
demolish said structures.
BACKGROUND:
July 14th2020 — City Council adopted to table the matter of demolition to allow potential buyer, Curtis Myles,
additional time to acquire ownership of the property. It was agreed upon that structure "A" could be kept and
repaired, but structures "B" and "C" will need to be removed by the owner or by the City to conform to Zoning
Regulations.
August 11th, 2020 — City Council adopted to table the matter of demolition of all properties to allow owner,
Curtis Myles, time to demolish structures 'B" and "C" prior to the City taking action to demolish the properties.
BUDGET IMPACT:
RECOMMENDATIONIACTION REQUESTED: Motion to allow time for owner, Curtis Myles, to repair the only
structure at 503 E. Carr St. (PIN #: 1516-87-4980.000)
north caroling
L.UL)UNN
city of Bunn
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 25335
(910) 230-3500 a FAX (910) 230-3590
wcvw.dunn-nc.org
Mayor
William P. Elmore Jr.
Mayor Pro Tem
Chock Turnage
Council Members
J. Wesley Sills
April L. Gaulden
Frank McLean
Billy N. Tart
Dr. David L. Dradham
City Manager
Steven Neuschafer
AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH
THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED
PURSUANT TO N.C.G.S. §160A-426, ET SEQ.
WHEREAS, that on March 20111, 2020, the Chief Building Inspector for the City of
Dunn sent a notice to Johnny Smith and James Bell, the owner(s) of record of structure located at
503 E. Carr St. was in a condition that constitutes a fire and safety hazard, and is dangerous to
life, health and property and were thereby condemned, pursuant to North Carolina General
Statute §160A-426, and noticed the property owner of a hearing on March 301h, 2020 at the
office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North Carolina
pursuant to North Carolina General Statute §160A-428; and
WHEREAS, on March 30th, 2020 a hearing was conducted by the Chief Building
Inspector Steven King, following the completion of the hearing, the Chief Building Inspector
entered an Order, pursuant to North Carolina General Statute §160-429, declaring that the
structure referenced above is in a condition that constitutes a fire or safety hazard and is
dangerous to life, health or other property and ordering the property owner to repair or
demolish the structure on the property within sixty (60) days of the date of such Order, being
April 9th, 2020; and
DUININ
dll•AmerieaCiEy
I 2c7" ere GlyilliiZ66iZL motffers
I Aq * 2013
WHEREAS, the owner of the above described structure did not appeal the Order of the
Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute
§ 160A-430 and such Order is therefore a final Order; and
WHEREAS, on July 2"d, 2020 and July 7"', 2020, the City of Dunn published legal
notices that a public hearing would be held before the Dunn City Council on July 14t", 2020 to
consider the adoption of this Ordinance, directing that the Building Inspector proceed with the
demolition of the structure described hereby, and that all costs incurred shall be a lien against such
property, pursuant to North Carolina General Statute § 160A-432; and
WHEREAS, the City Council of the City of Dunn, NC finds that the structure described
herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of
North Carolina General Statute 160A-193; and
WHEREAS, this structure should be removed or demolished, as directed by the Chief
Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute
§ 160A-426 and constitutes a fire and safety hazard; and
WHEREAS, the owner of this structure has been given a reasonable opportunity to
repair or demolish the structure pursuant to an Order issued by the Building Inspector on April 91n
2020 and the owner has failed to comply with this order;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn,
North Carolina that:
Section 1. The Building Inspector is hereby authorized and directed to place a placard on the
exterior of the structure described herein, containing the legend:
"This building is unfit for human habitation and is a public nuisance; the use or occupation of this
building for human habitation is prohibited and unlawful."
On the structure located at the following address:
503 E. Carr St. Dunn, NC 28334
PIN #:1516-87-4980.000
PARCEL ID #: 02151608250002
Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or
demolish the above described structures in accordance with his Order to the owner thereof dated the
9t" day of April, 2020 and in accordance with North Carolina General Statute § 160A-432, based on the
owner's failure to comply with such Order.
Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon
which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall
have the same priority and be collected in the same manner as the lien for special assessments in
Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien
against any other real property owned by the owner of the property within the City of Dunn, North
Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's
primary residence.
(b) Upon completion of the required removal or demolition, the Building Inspector shall sell the
useable materials of the structure and any personal property, fixtures, or appurtenances found in the
building and credit the proceeds against the cost of removal or demolition. The Building Inspector
shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials
and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus
with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by
North Carolina General Statute § 160A-432.
Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from
any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit
the occupancy of any building therein declared to be unfit for human habitation.
Section 5. This ordinance shall become effective upon its adoption.
Adopted this 8"' day of September, 2020.
William P. Elmore, Jr., Mayor
Attest:
Tammy Williams
City Clerk
north Carolina
UUNN
city of dunn
PLANNING & INSPECTIONS DEPARTMENT
POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335
(910) 230-3505 ^ FAX (910) 230-9005
www.dtinn-nc.org
PROPERTY HISTORY:
503 E. Carr St. (PIN #: 1516-87-4980.000) [Ward 2]
Owner:
Johnny Smith
James Bell
100 Fountain Circle
Dunn, NC 28334
Overview:
Mayor
William P. Elmore, Jr.
Mayor Pro Tem
Chuck Tunrage
Council Members
J. Wesley Sills
April L. Gaulden
Billy Tart
Chuck Turnage
Dr. David L Bradham
City Manager
Steven Neuscharer
March 20t', 2020 — Properties condemned due to condition of all properties on parcel of land.
Condemnation letter sent to owner of property on record with Harnett County Tax Records.
March 30t'', 2020 — Hearing held by telephone with Mrs. Shirley White McNeil and Steven King.
April 9t'', 2020 — Order after Condemned Hearing notice allowing sixty (60) days for repairs or
demolition of property sent to owner. Appeal letter sent with this notice informing owners of the appeal
process if they desired to do so.
April 19t', 2020 — Ten (10) day time period for appeal expires.
May I1 "', 2020 — Mrs. Shirley White McNeil contacted me to inform me she had a buyer for the property
and wanted to know if she could get an extension. I informed her that City Council would have to grant
an extension.
June 8t11, 2020 — Allowed time period of sixty (60) days expires.
July 2nd, 2020 — Site inspection performed and updated pictures taken. No progress has been made on
repairing or demolishing the structure. Property has not been sold as of this time.
July 14t'', 2020 — Scheduled for City Council Meeting. City Council agreed to table the matter to allow
Mr. Curtis Myles additional time to acquire the property from the current owners. Scheduled for next
City Council meeting on August 1 lth, 2020.
August 4t11, 2020 — Contacted Mr. Curtis Myles via text message asking if had obtained ownership of 503
E. Carr St. He stated that he had not yet purchased the property.
August 26"', 2020 - Site inspection done and both structures " B" and "C" have been removed.;
September 811, 2020 Scheduled for City Council Meeting at 7:00 p.m
1
1
►I 1 E
1
July 2"d, 2020
1
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Print thls page::
-� Harnett
C_0,U N TY
- YQA111 CAROtl trh
02151608250002
1516-874980.000
:0037000
lceage: 1,000 LT ac
:d Acreage: 0.25 ac
Number: 1500037581
C J MILES HOMES AND PROPERTIES LLC
Property Description:
75X150 1 LOT 503 EAST CARR ST
Address: 130 W CAROLINE DR DUNN, NO 28334
Property Address: 503 E CARR ST DUNN, NO 28334
City, State, Zip: DUNN, NC, 28334
Building Count: 2
Township Code: 02
Fire Tax District: Dunn Averasboro
,I Building Value: $50840
�I Outbuilding Value : $200
,i Land Value : $7500
d Special Land Value : $0
Value : $58540
,I Deferred Value: $0
Assessed Value : $58540
Harnett County GIS
Neighborhood: 00202
Actual Year Built: 1966
TotalAcutalAreaHeafed: 962 Sq/Ft
Sale Month and Year: 8 / 2020
Sale Price: $13000
Deed Book & Page: 3849-0645
Deed Date: 1596672000000
Plat Book S Page: 0-0
Instrument Type: CM
Vacant or Improved:
QualifiedCode: P
Transfer or Split: T
Within tort of Agriculture District: No
Prior Building Value: $62900
Prior Outbuilding Value : $200
Prior Land Value : $7500
Prior Special Land Value : $0
Prior Deferred Value : $0
Prior Assessed Value: $70600
Mu- D 0"' t 1 N - t - N't- banbd
City Council Agenda !11111
4 1 1 r
9 Meeting
a Date: September
.. g I` a.. :•`
1989*2013
JBJECT TITLE: Consideration to Demolish House — 700 Lincoln St.
. , • • 111
Presenter: Chief Building Inspector Steven
Department: Planning and Inspections
Attachment: MYes ❑ No
Public Hearing Advertisement Date: NIA
Ordinance to Demolish Property
Property History
Pictures of Property
Chief Building Inspector Steven King has conducted an inspection at 700 Lincoln St. and based upon his
observations, the structure is unsafe and has been condemned in accordance with G.S. §160A-426. The
Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety
and is a nuisance in violation of G.S. §160A-193.
Cgmsl xemnel IILII
The City Council adopted an ordinance to demolish the property on November 12, 2019 but also allowing the
new owner, Jada S. Wiggins, ninety (90) days to bring the property up to code. City Council instructed Chief
Building Inspector, Steven King, to defer any demolition activities for ninety (90) days to allow time for repairs,
(See Property History letter in agenda for more details that have taken place at 700 Lincoln St. since the
November 2019 City Council meeting.)
The City Council agreed to allow sixty (60) additional days from the June 9th, 2020 Council Meeting for Mr.
Taylor to complete the repairs to the dwelling and bring it into compliance with applicable Codes. Mr. Taylor
has not finished the repairs but has made a better effort in finishing than he did the from November 2019 to
June 2020. He has a few more final inspections to pass until a Certificate of Occupancy can be issued.
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
Allow the owner additional time to finish repairing the dwelling at 700 Lincoln St. (PIN #: 1516-97-5347,000)
�..
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02019-17 (Attach 10)
11-12-2019
city of dunn
FOR REGISTRATION
KimREGISTER OFrREEDS
Harnett County, NC
2019 NOV 20 01:48:57 PM
aK:3757 PG:439-441
FEE:$26.00
INSTRUMENT # 2019017150
SARTIS
III��b�GIII IIII1IGII
POST OFFICE BOX 1065 e DUNN, NORTH CAROLINA 28335
(910) 230-3500 ® FAX (910) 230-3590
www.duiin-nc.org
Mayor
Oscar N. Harris
Mayor Pro Tern
Frank McLean
Council Members
Buddy Maness
Dr. Gwen McNeill
Billy Tart
Chuck Turnage
Dr. David L. Bradham
City Manager
Steven Neuschafer
AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH
THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED
PURSUANT TO N.C.G.S. §160A-426, ET SEQ.
WHEREAS, that on August 20th, 2019, the Chief Building Inspector for the City of
Dunn sent a notice to Barbara M. Elliott, the owner(s) of record of structure located at 700
Lincoln St. noting that the structure was in a condition that constitutes a fire and safety hazard,
and is dangerous to life, health and property and was thereby condemned, pursuant to North
Carolina General Statute §160A-426, and noticed the property owner of a hearing on August
28th, 2019 at the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn,
North Carolina pursuant to North Carolina General Statute §160A-428; and
WHEREAS, on August 28th, 2019 a hearing was conducted by the Chief Building
Inspector Steven King, following the completion of the hearing, the Chief Building Inspector
entered an Order, pursuant to North Carolina General Statute §160-429, declaring that the
structure referenced above is in a condition that constitutes a fire or safety hazard and is
dangerous to life, health or other property and ordering the property owner to repair or
demolish the structure on the property within sixty (60) days of the date of such Order, being
October 29th, 2019; and
DUNN
RIhAlnerfeaCiry
1 1 wtere wmm ! masters
1989*2013
WHEREAS, the owner of the above described structure did not appeal the Order of the
Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute
§160A-430 and such Order is therefore a final Order; and
WHEREAS, on November 1st, 2019 and November 5th, 2019, the City of Dunn
published legal notices that a public hearing would be held before the Dunn City Council on November
12th, 2019 to consider the adoption of this Ordinance, directing that the Building Inspector proceed
with the demolition of the structure described hereby, and that all costs incurred shall be a lien against
such property, pursuant to North Carolina General Statute § 160A-432; and
WHEREAS, the City Council of the City of Dunn, NC finds that the structure described
herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of
North Carolina General Statute 160A-193; and
WHEREAS, this structure should be removed or demolished, as directed by the Chief
Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute
§ 160A-426 and constitutes a fire and safety hazard; and
WHEREAS, the owner of this structure has been given a reasonable opportunity to
repair or demolish the structure pursuant to an Order issued by the Building Inspector on August 30th,
2019 and the owner has failed to comply with this order;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn,
North Carolina that:
Section 1. The Building Inspector is hereby authorized and directed to place a placard on the
exterior of the structure described herein, containing the legend:
"This building is unfit for human habitation and is a public nuisance; the use or occupation of this
building for human habitation is prohibited and unlawful."
On the structure at the following address:
700 Lincoln St.
PIN #:1516-97-5347.000
PARCEL ID #: 02151608400001
Section 2. The Building Inspector• is hereby authorized and directed to proceed to remove or
demolish the above described structure in accordance with his Order to the owner thereof dated the
30th day of August, 2019 and in accordance with North Carolina General Statute § 160A-432, based on
the owner's failure to comply with such Order.
Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon
which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall
have the same priority and be collected in the same manner as the lien for special assessments in
Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien
against any other real property owned by the owner of the property within the City of Dunn, North
Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's
primary residence.
(b) Upon completion of the required removal or demolition, the Building Inspector shall sell the
useable materials of the structure and any personal property, fixtures, or appurtenances found in the
building and credit the proceeds against the cost of removal or demolition. The Building Inspector
shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials
and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus
with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by
North Carolina General Statute § 160A-432.
Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any
building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the
occupancy of any building therein declared to be unfit for human habitation.
Section 5. This ordinance shall become effective upon its adoption.
Adopted this 12t" day of November, 2019.
e`�uoieniie
G\iY OP"',"
®� pORporil ?2
SEAL '
Attest:
Tammy\Williar
City Cleric
O car N. Harris, N�l yor
" Borth carolina
UNN
city of dune
PLANNING & INSPECTIONS DEPARTMENT
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335
(910) 230-3505 ^ FAX (910) 230-9005
www.dunn-nc.org
PROPERTY HISTORY:
700 Lincoln St. (PIN #: 1516-97-5347.000)
Owner:
Jada S. Wiggins
P.O. Box 333
Erwin, NC 28339
Overview:
Mayor
William P. Elmore, Jr.
Mayor Pro Tern
Chuck Turnage
Council Members
J. Wesley Sills
April L. Gaulden
Prank McLean
Billy Tart
Dr. David I.Bradham
City Manager
Steven Neuschafer
August 20t", 2019 — Property condemned due to the unsafe condition of walls, ceilings, floors. Owner
was advised to find other living arrangements. Harnett County Social Services helped with the relocation
of the family.
August 28", 2019 — Hearing held at the Planning and Inspections Department. Attending the hearing was
Pamela Harris, Barbara Elliott, Latina Harris, Slater Johnson, and Dwayne Williams. Ms. Latina Harris
stated they were working on hiring a contractor to start the repairs and also give the Inspections
Department a timeline on when all the repairs would take place.
August 30t1i, 2019 — Order after Condemned Hearing notice allowing sixty (60) days for repairs or
demolition of property sent to owner. Appeal letter sent with this notice informing Barbara Elliott of
appeal process if they desired to do so.
September 9t", 2019 — Permit Application received from Joyito Lopez to repair/replace floor joists in
different areas of the house. (Attached)
September 10f11, 2019 — Ten (10) day time period for appeal expires.
October 24t1', 2019 — Property sold to Jada S. Wiggins from Erwin.
October 29t1i, 2019 — Allowed time period of sixty (60) days expires.
October 31", 2019 — Site inspection performed and updated pictures taken. Property has had some wall
coverings and floor coverings removed. No noted repairs were observed to correct the unsafe portions of
the dwelling. Permit has not been paid for or picked up so therefore it is not issued for the repairs to be
done. Public hearing notice was sent to new owner, Jada S. Wiggins, notifying her of the Council
Meeting.
DUNN
gplh�mft CiigF
t
1981 * 2013
�
November 12th, 2019 — Scheduled for City Council Meeting. Council adopted ordinance to demolish
house but to defer any demolition action for ninety (90) days as requested by Mr. Frank Taylor.
Progress since the November 12th, 2019 Council Meeting:
November 22"', 2019 — Residential building permit issued to Jada S. Wiggins for repairs to dwelling.
December 19th, 2019 — Open floor system inspection performed. Inspection failed due to girders and
piers not installed to support floor system.
December 23rd, 2019 — Footing inspection performed and passed on footings for piers to be installed
under girders.
February loth, 2020 — Additional ninety (90) days allowed by City Council for repairs expires.
March 17a', 2020 — Utilities called in to be disconnected due to lack of communication and any
additional inspections requested. Letter sent to owner notifying them of the demolition order in place and
the property was going to be scheduled to be demolished when all utilities were disconnected.
March 20"', 2020 — Walk-thru performed with Mr. Frank Taylor to check on the progress of the job. Not
much progress had been made since the last inspection in December 2019.
April 21", 2020 — Plumbing rough -in scheduled and failed due to not being ready for inspection.
Mai 28o'/29th, 2020 — Open floor inspections requested and performed. Open floor had numerous
violations that need to be corrected. Plumbing rough -in re -inspection requested and performed, way
rejected due to not being ready for inspection.
June 9th, 2020 — Scheduled to be discussed with City Council to seek their advice on how to proceed with
the repairs or demolition of this property. City Council voted to give Mr. Frank Taylor additional time to
complete the repairs with the next update being at the August 1 It", 2020 Council Meeting.
July 1701, 2020 — Electrical Final inspection performed by Mr. Taylor. Building Inspector Slater Johnson
and I found eight (8) items that were not in compliance with the National Electrical Code. Therefore,
according to the City's 20/21 Fee Schedule, a $75.00 re -inspection fee was assessed to the job. Nh-. Taylor
called me later that day and said that he should not have to pay that fee being he already paid for the
permit. I replied by saying that permit fees and re -inspection fees are two (2) different things and he
would be responsible for paying the re -inspection fee.
August llth, 2020 — Scheduled for update to City Council on progress since June 91h, 2020. List of
inspections performed below. Passed Electrical Final re -inspection.
DUNN
all -America City
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19P9 �(201i
(NC = Needs Con•eetion)
S = Sequence, R =
Reinspection, F = Final
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Lincoln
700
December 191", 2019
11 •
March 20th, 2020
allol"We
July 71h, 2020
Print this page
-- ., Harnett
COUNTY
NF RTH ChRil t.l t]A
02151608400001
1516-97-5347,000
1: 0009914
Acreage: 1.000 LT ac
ad Acreage: 0.17 ac
t Number: 1500033986
: W IGGINS JADA S
Address: PO BOX 333 ERWIN, NO 28339
ierty Address: 700 LINCOLN ST DUNN, NO 28334
State, Zip: DUNN, NC, 28334
ding Count: 1
nship Code: 02
Tax District: Dunn Averasbom
Parcel Building Value: $50790
Parcel Outbuilding Value: $2800
Parcel Land Value: $7500
Parcel Special Land Value : $0
Total Value : $61090
Parcel Deferred Value : $0
Total Assessed Value : $61090
Property Description:
74X1131 LOT 700 LINCOLN ST
Harnett County GIS
Neighborhood: 00202
Actual Year Built: 1980
TotaIAcutalAreaHeated: 1025 Sq/Ft
Sale Month and Year: 10 / 2019
Sale Price: $10000
Deed Book & Page: 3749-0225
Deed Date: 1571875200000
Plat Book & Page: -
Instrument Type: WD
Vacant or Improved:
QualigedCode: Q
Transfer or Split: T
Within 1ml of Agriculture District: No
Prior Building Value: $54880
Prior Outbuilding Value : $2800
Prior Land Value : $7500
Prior Special Land Value : $0
Prior Deferred Value : $0
Prior Assessed Value : $65180
DUNK — — orr�, tl�„ DUNN
DL.INN
All•AmericaCtty e i I y �J dun„ All-AmericaCtly
11111► City Council Agenda Form 1
® ex_ Date-. September 8, 2020
1999 * 2013 1989 * 2013
SUBJECT TITLE: Acceptance of Revised Golden LEAF Foundation Grant for Inflow and Infiltration
Assessment
Presenter: Utilities Director, Heather Adams
AM
Department: Public Utilities
Description: Golden LEAF Award Letter, Grantee
Attachment: X Yes No
Acknowledgment and Agreement, Map, and Amended
Engineering Agreement
Public Hearing Advertisement Date:
PURPOSE:
The City applied for and received Hurricane Florence Recovery Grant funds from the Golden LEAF
Foundation for the purpose of funding an Inflow and Infiltration assessment of the City's wastewater collection
system in order to identify areas of damage, resulting from the effects of Hurricane Florence. The City was
recently awarded additional funds to repair sewer lines that were identified during the assessment.
BACKGROUND:
In 2019, the City of Dunn received a grant from Golden LEAF Foundation for the purpose of inspecting the
collection system and locating sewer lines that were damaged as a result of Hurricane Florence. To date the
assessment team has assessed approximately 21,600 linear feet of sewer collection lines in the northern and
western quadrants of the City. Seven sections of sewer line totaling approximately 2,230 linear feet were
identified as exhibiting the kind of fractures, breaks and cracks that lead to excessive inflow and infiltration.
On July 1, 2020, WithersRavenel and City staff submitted a modified project request to Golden LEAF in order
to request funding for the identified repairs. On August 6, 2020, Golden LEAF notified the City that the
modification request was approved and awarded an additional $313,586 to fund the identified repairs.
BUDGET IMPACT:
Golden LEAF increased the existing award by $313,586 to $456,086 with no local match required to fund the
engineering design/construction admin and construction costs.
RECOMMENDATION/ACTION REQUESTED:
Motion to accept the revised Golden LEAF grant agreement in the amount of $456,086 and make the
applicable assurances contained therein and authorize City Manager Neuschafer to execute an amended
contract with WithersRavenel to assist the City with the engineering, construction administration and
observation associated with the identified repairs.
Golden
FOUNDATION
Increasing Economic Opportunity in North Carolina Since 1999
NItIRCHISON "BO" BIGGS
CHAIRAMN Of THE BOARD
August 11, 2020
Ms. Heather Adams
Public Utilities Director
City of Dunn
(hadams(cdunn-nc.org)
Dear Ms. Adams:
SCOTr T. HAMILTON
FRLSIDENT, CHIEF BYECUTIVE OFFICER
We received your letter dated July 1, 2020, requesting increased funding and a modified purpose for
the "City of Dunn Assessment of Inflow and Infiltration" project.
I am pleased to inform you that the request to increase the grant award by $313,586.00 to $456,086.00
to enable use of funds for repair of identified sewer infrastructure has been approved.
Attached please find a revised Grantee Acknowledgment and Agreement form and return one
executed copy of this form. Kasey Ginsberg will work with you to update the project budget and
other forms.
We look forward to receiving future updates outlining progress made through this initiative.
Sincerely,
Scott T. Hamilton
President, Chief Executive Officer
SH:bs
301 NORTH WINSTEAD AVENUE e ROCKV MOUNT, NC 27804 a (252) 442-7474 0 (888) 684-8404 a FAX (252) 442-7404
www.goldenleaCmrg a Email: info@goldenle f.c rg
The Golden LEAF Foundation ("Golden LEAF")
REVISED GRANTEE ACKNOWLEDGMENT AND AGREEMENT
I. Grantee: City of Dunn
2. Project File Number & Title: FY2020-007 / City of Dunn Assessment of Inflow and Infiltration
3. Purpose of Grant: Following Hurricane Florence, the metered average monthly flow of Dunn s
sewer collection system nearly doubled. The town believes that excessive pressure during Hurricane Florence
compromised its sewer infrastructure, causing increased inflow and infiltration. Golden LEAF disaster recovery
grant funds will be used for professional fees to assess the town's sewer infrastructure, identify areas of damage,
and recommend repairs and for costs related to engineering and construction to repair sewer infrastructure
damaged as a result of Hurricane Florence. The town recently received an Asset Inventory Assessment grant
award from the N.C. Department of Environmental Quality that will contribute to the success of this project.
4.
5. Amount of Grant: $142,500.00; REVISED: $456,086.00
6. Award Date: 8/1/2019; REVISED: 8/6/2020; Start Date:
7. Special Terms and Conditions Applicable to Grant:
a) The term of the grant is 12 months, commencing on the Award Date unless the Grantee proposes a
later Start Date that is accepted by Golden LEAF. Golden LEAF may extend the term of the Grant.
The provisions of this Grantee Acknowledgment and Agreement that by their nature extend beyond
the term of the grant will survive the end of the term of the grant.
b) Golden LEAF funds may be used for project -related expenses incurred prior to the grant award.
c) Grantee agrees to use reasonable efforts to secure funding for these repairs from FEMA, its insurer,
and/or other sources of funding typically available to the grantee for similar disaster -recovery
projects and will pay any funds received from other sources for these repairs to Golden LEAF, up to
the full amount of grant funds released by Golden LEAF for this project.
d) Use of grant funds must comply with the 2018 Hurricane Florence Disaster Recovery Act,
including, without limitation, Section 4.2(a) and Section 4.2(b).
e) Grantee agrees to comply with applicable requirements of G.S. 143C-6-23.
8. Standard conditions on the release of grant funds:
a) Release of grant fiords is contingent on Grantee attending a Golden LEAF grants management
workshop or participating in satisfactory discussions with Golden LEAF staff to gain training in the
management of Golden LEAF grants and reporting requirements.
b) Release of funds is contingent on Grantee returning a fully executed original of this Grantee
Acknowledgment and Agreement no later than forty-five (45) days after the Award Date, unless
Golden LEAF agrees to extend the deadline for its submission.
c) Release of funds is contingent on Grantee submitting a project management plan ("PMP") that
Golden LEAF has approved. The PMP must be submitted for approval within forty-five (45) days
of the Award Date, unless Golden LEAF agrees to extend the deadline. Unless otherwise approved,
the PMP must be submitted on Golden LEAF form(s). The PMP will include key activities that are
critical to successful implementation of the grant and outcomes that will be used to assess the
success and effectiveness of the project.
d) Release of funds is contingent on the Grantee submitting a project budget for approval by Golden
LEAF. The project budget must be submitted for approval within forty-five (45) days of the Award
Date unless Golden LEAF agrees to extend the deadline. Unless otherwise approved, the project
budget must be submitted on Golden LEAF form(s).
e) If the approved project budget includes funds from other sources that are required for project
implementation, Golden LEAF grant funds will not be released until Grantee demonstrates that it
has secured those funds.
f) Golden LEAF grant funds may not be used for acquisition of interests in real property or for costs of
grant administration.
g) If the Grantee fails to comply with its obligations under this Agreement, no further grant funds will
be released unless such noncompliance is resolved to the satisfaction of Golden LEAF.
9. Confirmation of Eligibility/Pennissible use of Funds: The Grantee confirms: (1) that the Internal Revenue
Service has determined that the Grantee is an organization described in Section 501(c) (3) of the Internal
Revenue Code of 1986, as amended, and that such determination has not been revoked, or (2) that the Grantee is
a federal, state or local governmental unit. Grantee agrees to notify Golden LEAF promptly if the Grantee's tax-
exempt status is revoked or modified in any way. The Grantee agrees that it will use the funds from this grant
only for charitable, educational, or scientific purposes within the meaning of Section 501(c)(3) of the Code, and
that it will not use the funds from this grant in any way that would result in or give rise to private inurement or
impermissible private benefit. The Grantee agrees that no funds from this grant will be used to carry on
propaganda or otherwise to attempt to influence legislation, to influence the outcome of any public election, or
to carry on directly or indirectly any voter registration drive. If grant funds are used to pay for sales tax for
which the Grantee receives a refund, Grantee will use the refund for expenses that are consistent with the
purpose of the grant and permissible under this Agreement. Unless otherwise agreed by Golden LEAF in
writing, no portion of the Grantee's rights or obligations under this Agreement may be transferred or assigned to
any other entity.
10. Compliance with laws/liens: The Grantee is in material compliance with all federal, state, county, and local
laws, regulations, and orders that are applicable to the Grantee, and the Grantee has timely filed with the proper
governmental authorities all statements and reports required by the laws, regulations, and orders to which the
Grantee is subject. There is no litigation, claim, action, suit, proceeding or governmental investigation pending
against the Grantee, and there is no pending or (to the Grantee's knowledge) threatened litigation, claim, action,
suit, proceeding or govermmnental investigation against the Grantee that could reasonably be expected to have a
material adverse effect upon the Grantee's ability to carry out this grant in accordance with its terms. The
Grantee has timely paid all judgments, claims, and federal, state, and local taxes payable by the Grantee the non-
payment of which might result in a lien on any of the Grantee's assets or might otherwise adversely affect the
Grantee's ability to carry out this grant in accordance with its terms.
11. Conflict of interest: In connection with the project funded by Golden LEAF, no employee, officer, director,
volunteer, or agent of the Grantee shall engage in any activity that involves a conflict of interest or that would
appear to a reasonable person to involve a conflict of interest. Without limiting the foregoing principle, except
as described below, in connection with implementation of the project funded by Golden LEAF, Grantee shall
not procure goods or services from any Interested Person or from any individual or entity with which any
Interested Person has a financial interest or from any family member of an Interested Person, nor shall Grantee
use Golden LEAF grant funds to provide goods, services, or compensation (other than customary and reasonable
wages and benefits) to any Interested Person or to any family member of an Interested Person. "Interested
Person" includes officers and directors of the Grantee, and employees of the Grantee with authority to procure
goods or services for the Grantee related to the project funded by Golden LEAF. For purposes of this section,
family members shall include: (1) spouse, (2) ancestor, (3) brother, (4) half-brother, (5) sister, (6) half-sister, (7)
child (whether by birth or by adoption), (8) grandchild, (9) great grandchild, or (10) spouse of brother, half-
brother, sister, half-sister, child, grandchild, or great grandchild. An Interested Person has a financial interest if
the Interested Person has, directly or indirectly, through business, investment, or family: a) an ownership or
investment interest in any entity with which the Grantee has a transaction or arrangement; b) a compensation
arrangement with the Grantee or with any entity or individual with which the Grantee has a transaction or
arrangement; or c) a potential ownership or investment interest in, or compensation arrangement with, any entity
or individual with which the Grantee is negotiating a transaction or arrangement. Compensation includes direct
and indirect remuneration as well as gifts or favors that are not insubstantial. An Interested Person must inform
the Grantee of his or her financial interest upon becoming aware that the Grantee is considering procuring goods
or services from any individual or entity with which any Interested Person has a financial interest. The foregoing
notwithstanding, if after exercising due diligence, the governing board or committee of the Grantee determines
that the Grantee is not reasonably able to secure a more advantageous transaction or arrangement from an
individual or entity with which an Interested Person does not have a financial interest, the governing board or
committee shall determine by a majority vote of the disinterested directors whether the transaction or
arrangement is in the Grantee's best interest, for its own benefit, and whether it is fair and reasonable. In
conformity with the above determination the Grantee shall make its decision as to whether to enter into the
transaction or arrangement and shall keep written records of the meeting at which that decision was made. The
Grantee shall inform all Interested Persons of the requirements set forth in this section. If the requirements set
forth in this section conflict with any statute or regulation applicable to the Grantee, the statute or regulation
shall control. If the Grantee has a conflict of interest or similar policy that provides more stringent restrictions
and protections than those in this section, the Grantee may comply with its policy rather than the policy
contained herein. This section does not alter the requirement that Grantee may not use the funds from this grant
in any way that would result in or give rise to private inurement or impermissible private benefit
12. Procurement: All goods or services acquired using Golden LEAF grant funds must be reasonably necessary to
implement the project funded. All procurement transactions involving the use of Golden LEAF grant funds will
be conducted to provide, to the extent possible and reasonable, free and open competition among suppliers. The
Grantee should use reasonable efforts to procure goods and services from local businesses, small businesses,
minority -owned firms, and women's business enterprises. The Grantee will seek competitive offers where
possible and reasonable to obtain the best possible quality at the best possible price. Some form of cost or price
analysis shall be made and documented in connection with every individual procurement in excess of $1,000.00.
Price analysis may be accomplished in various ways, including the comparison of price quotations or market
prices, including discounts. For any single procurement of $100,000.00 or more, Grantee will use a competitive
bid process that is designed to attract a reasonable number of responsive bidders. The requirements of the bid
process may vary depending on the value of the procurement. When evaluating bids received, the Grantee is not
required to take the lowest price if other factors are reasonably important to the Grantee; however, the bases for
evaluation and selection should be listed in the procurement documents and there should be an objective method
for the decision made by the Grantee. The decision should be documented in writing. If the Grantee is subject to
statutory or regulatory procurement requirements, those requirements supersede this section. The Grantee may
request that the President of Golden LEAF approve the Grantee's use of a procurement policy that varies from
the requirements of this section.
13. Project and budget modification: The Grantee will immediately notify Golden LEAF of anything that may
materially affect the Grantee's ability to perform the project funded. If the Grantee proposes to modify the
budget, the objectives, or any other feature of the project funded, the Grantee shall not encumber or
expend any funds from this grant for such purposes unless and until Golder LEAF has approved such
proposed modifications in writing. Moreover, no further payments shall be made to the Grantee in connection
with the project funded unless and until Golden LEAF has approved such proposed modifications in writing.
14. Use of grant funds/rescission and termination of grants: The Grantee accepts and will retain full control of the
disposition of funds awarded to the Grantee by Golden LEAF under this grant and accepts and will retain full
responsibility for compliance with the terms and conditions of the grant. Grant funds shall be utilized
exclusively for the purposes set forth above. If the Grantee breaches any of the covenants or agreements
contained in this Grantee Acknowledgment and Agreement, uses grant funds for purposes other than those set
out above, or any of the representations and warranties made by the Grantee are untrue as to a material fact, the
3
Grantee agrees to repay to Golden LEAF the full amount of this grant. Any condition, purpose, term or
provision in Golden LEAF's resolution approving finding or in this Agreement shall take precedence over any
conflicting provision in the Grantee's application. Grantee shall not use grant funds for any purpose not
included in the Grantee's application for funding unless specifically approved by Golden LEAF. If there is a
conflict between the purpose of the grant and use of grant funds described in this Grantee Acknowledgment and
Agreement and the Grantee's application for funding, this Grantee Acknowledgment and Agreement will
control.
15. The Grantee acknowledges receipt of the following policy regarding termination and rescission of grants, which
is intended to supplement but not replace or limit the rights and remedies of Golden LEAF set forth elsewhere in
this Agreement. The Grantee acknowledges that Golden LEAF may, from time to time, amend its policy
regarding termination and rescission of grants, and the Grantee acknowledges that the Grantee will be subject to
the policy as amended.
Policy Regarding Rescission and Termination of Grants. Rescission of a grant revokes the grant award.
When funds have been disbursed to a Grantee by Golden LEAF and a grant is rescinded, the Grantee may be
liable for repayment to Golden LEAF for an amount up to the total of grant funds received by the Grantee, in
addition to any other remedy available to Golden LEAF. Termination of a grant ends the grant on a going -
forward basis, and the Grantee is responsible for repayment to Golden LEAF of only that portion of the grant
funds that has been disbursed but not expended by the Grantee in accordance with the terms of the grant.
A grant may be rescinded or terminated at any time in the discretion of Golden LEAF for the Grantee's failure
to comply with its obligations under this Agreement or if any of the Grantee's representations and warranties in
this Agreement are or become untrue as to a material fact. Reasons for rescission or termination of a grant
include but are not limited to the following:
a. The Grantee has not signed and delivered to Golden LEAF the Grantee Acknowledgment and
Agreement within forty-five (45) days of the Award Date set out in Section 5, above.
b. The Grantee has failed to complete the project within the grant term established by this Agreement or
any extensions thereof.
C. The Grantee's tax-exempt status has been modified or revoked.
d. The Grantee is unable, or has failed or refused, to comply with a material term or condition of the grant.
C. The Grantee has experienced a change in circumstances that is likely to have a material adverse effect
upon the Grantee's ability to accomplish fully the purposes of the grant (e.g., loss of collateral funding,
loss of key personnel, etc.).
f. The Grantee has failed or refused to submit a report, statement, accounting or return required by this
Agreement or applicable law.
g. The Grantee has materially modified its budget for the project, and such material modification has not
been approved by Golden LEAF.
h. The Grantee commits a material violation of the Internal Revenue Code or uses grant funds for some
purpose not permitted by the Internal Revenue Code or for some purpose not contemplated by the grant.
i. The Grantee breaches any of the covenants or agreements contained in this Grantee Acknowledgment
and Agreement.
j. The Grantee requests that the grant be rescinded or terminated.
It is anticipated that a grant will be rescinded in situations in which no grant finds have been disbursed. Where
grant funds have been disbursed, it is anticipated that a grant will be rescinded in the case of more serious
violations (including, without limitation, use of grant funds for some purpose not contemplated by the grant or
in violation of the Internal Revenue Code, or upon other affirmative misconduct of the Grantee), and that
termination of a grant will occur in the case of the less serious instances of non-compliance or where the
circumstance giving rise to termination is not the result of misconduct of the Grantee.
If the Board of Directors of Golden LEAF determines that a grant should be rescinded or terminated, Golden
LEAF will notify the Grantee of that decision. Golden LEAF may choose to notify the Grantee that the grant is
subject to rescission or termination unless the Grantee remedies the noncompliance, and Golden LEAF may
establish deadlines or other limitations on the Grantee's opportunity to remedy the noncompliance. If Golden
LEAF allows the Grantee the opportunity to correct the noncompliance, no further grant funds shall be advanced
until the noncompliance is remedied.
16. Release of Funds: Unless otherwise agreed by Golden LEAF, up to twenty percent (20%) of funds may be
released in advance after all conditions on the release of funds are satisfied. Funds may be released in additional
advances of up to twenty percent (20%) of the grant amount upon receipt of evidence satisfactory to Golden
LEAF that funds previously released have been properly expended and accounted for. Funds may also be
released on a reimbursement basis, in which case payments may be made in an amount equal to or up to eighty
percen' (80%) of the grant amount upon receipt of evidence satisfactory to Golden LEAF that funds have been
properly expended and accounted for. Unless otherwise approved by the President of Golden LEAF, a sum
equal to twenty percent (20%) of the total amount of the grant will be retained by Golden LEAF until the
Grantee completes its obligations under this grant, including submission of a satisfactory final report on the
project funded. This final twenty percent (20%) retained by Golden LEAF shall be paid to the Grantee on a
reimbursement basis. If the grant is conditional or contingent, all conditions and contingencies must be met
before any payment will be made. Each request for payment shall be in writing using the approved Golden
LEAF form and shall certify that the Grantee has performed in accordance with the terms and provisions of its
Grantee Acknowledgment and Agreement, and that such Grantee is entitled under the terms of such Agreement
to receive the amount so requested. Each request should be made to President, The Golden LEAF Foundation,
301 N. Winstead Avenue, Rocky Mount, NC 27804. Payment should not be requested until the Grantee has
need for actual expenditures of the funds. The Grantee should request payment at least thirty (30) days prior to
its desired payment date.
17. Reporting: The Grantee agrees to submit a progress report to Golden LEAF biannually, to be received by
Golden LEAF six months from the date of award and every six months thereafter unless some other schedule is
approved by Golden LEAF. The Grantee agrees to submit a final Progress Report for receipt by Golden LEAF
within sixty (60) days after the completion of all obligations for the project funded or the end date, whichever
comes first. The Grantee may be required to report results and accomplishments to Golden LEAF for a period
beyond the grant term that is reasonably necessary to evaluate the outcomes of the grant. Report forms may be
found on Golden LEAF's website, www.eoldenleaforg. The Grantee will furnish additional or further reports if
requested by Golden LEAF on forms prescribed by Golden LEAF.
18. Records: The Grantee agrees to maintain full, accurate and verifiable financial records, supporting documents,
and all other pertinent data for the project funded in such a manner so as to identify and document clearly the
activities and outcomes of the project funded and the expenditure of Golden LEAF grant funds. Financial
records regarding Golden LEAF's grant shall maintained in such a way that they can be reported separately
from monetary contributions, or other revenue sources of the Grantee. The Grantee agrees to retain all financial
and programmatic records, supporting documents, and all other pertinent records related to the project funded
for a period of five (5) years from the end of the grant term. In the event such records are audited, all project
records shall be retained beyond such five-year period until all audit findings have been resolved. The Grantee
shall provide to Golden LEAF copies of all financial and other records requested by Golden LEAF and shall
make available to Golden LEAF, or Golden LEAF's designated representative, all of the Grantee's records that
relate to the grant, and shall allow Golden LEAF or Golden LEAF's representative to audit, examine and copy
any data, documents, proceedings, records and notes of activity relating to the grant. Access to these records
shall be allowed upon request at any time during normal business hours and as often as Golden LEAF or its
representative may deem necessary. The Grantee may be subject to audit by the State Auditor.
19. This Section 18 is applicable if the following blank is marked: Staff Initials & date:
Intellectual property/new developments: In consideration of its receipt of funds granted by Golden LEAF, the
Grantee agrees that during the course of the project funded by the grant, the Grantee, and any recipient of grant
funds, will promptly disclose to Golden LEAF any improvements, inventions, developments, discoveries,
innovations, systems, techniques, ideas, processes, programs, and other things, whether patentable or
unpatentable, that result from any work performed by or for the Grantee in connection with the project funded,
or by individuals whose work is funded by the grant (the "blew Developments"), If the Grantee provides to
Golden LEAF a copy of any Invention Disclosure Reports it receives from Grantee employees that report
making inventions under this Agreement, then the Grantee will be deemed to have satisfied the disclosure
requirement in the preceding sentence.
The Grantee agrees that it, and any recipient of grant fiords, shall take all reasonably appropriate actions to
assure that the New Developments shall be and remain the sole and exclusive property of the Grantee. In the
event that the interests of the public would be served by commercialization of the New Developments, the
Grantee agrees to use its best reasonable efforts to pursue the commercialization of any such New Developments
in a manner that will serve the interests of the public, including but not limited to the transfer, assignment or
licensing of such New Developments; provided, however, that the Grantee, and any recipient of grant funds,
shall not transfer, assign or license such New Developments in part or in whole without first having obtained the
written consent of Golden LEAF.
Any revenue generated as a result of transferring, assigning, or licensing New Developments will be managed
by the Grantee in accordance with its published patent, copyright and technology transfer procedures, if any, and
in the absence of such procedures such revenue will be managed by the Grantee in accordance with procedures
approved by Golden LEAF. Such procedures typically will prioritize the distribution of revenues to ensure that
the Grantee first honors its obligation to its inventors and then to cover its own out-of-pocket expenses as
necessary to protect its intellectual property.
The Grantee and Golden LEAF further agree that should there be any revenue generated greater than that
necessary to meet the obligations of the preceding paragraph ("Net Revenue"), the Net Revenue shall be
managed by the Grantee as follows:
a) 15% of the Net Revenue will be retained by the Grantee as a fee for the management and distribution of
funds as required under this Agreement.
b) 30% of the remaining Net Revenue will be paid to Golden LEAF.
c) 70% of the remaining Net Revenue will be retained by the Grantee and used in accordance with the
procedures referenced in the preceding paragraph above.
The Grantee's obligations pursuant to this Section will continue beyond the expiration of the finding period
20. Independent entity: The Grantee acknowledges and agrees that the Grantee is an entity independent from
Golden LEAF, is not an agent of Golden LEAF, and is not authorized to bind Golden LEAF to any agreement of
payment for goods or services. The Grantee is responsible for payment of all its expenses, including rent, office
expenses and all forms of compensation to employees. It shall provide workers compensation insurance to the
extent required for its operations and shall accept full responsibility for payments of unemployment
compensation, social security, income taxes and any other charges, taxes or payroll deductions required by law
in connection with its operations, for itself and its employees. All expenses incurred by the Grantee are the sole
responsibility of the Grantee, and Golden LEAF shall not be liable for the payment of any obligations incurred
in the performance of the project funded.
21. Non-discrimination: The Grantee shall not discriminate by reason of age, race, ethnicity, religion, color, sex,
national origin, or handicap related to the activities of a project funded by Golden LEAF.
22, Publicity: All publicity and printed materials regarding projects or activities supported in whole or in part by this
grant should contain the following language: "This project received support from The Golden LEAF
Foundation." The Golden LEAF logo is to be displayed in all of the Grantee's publicity and printed materials
relating to this grant. Please contact Jenny Tinklepaugh (itinklepauglh@goldenleaf.org) for digital versions of the
logo.
23. Authority to execute/Necessary Approvals Obtained: The individual signing below certifies his or her authority
to execute this Agreement on behalf of the Grantee and that the Grantee has received any third -party approval
that may be required prior to entering this Agreement. By executing this Agreement, the Grantee, to induce
Golden LEAF to make this grant, makes each of the representations set forth hereinabove and certifies that each
of such representations is true, accurate and complete as of the date hereof.
IN WITNESS WHEREOF, the Grantee has executed this Agreement as of the date below:
Name of Grantee Organization (print):
Signature:
Name of Person Signing (print):
Title of Person Signing (print):
Date:
110
iters avenet
lip Our People. Your Success.
September 1, 2020
City of Dunn
101 E. Cleveland Street
Dunn, NC 28334
Attn: Heather Adams
RE: WR Project #03190951
AMENDMENT TO Professional Services Agreement
City of Dunn Assessment of Inflow and Infiltration
Dear Ms. Adams:
WithersRavenel is pleased to provide this AMENDMENT to the Agreement for Engineering Services to City
of Dunn for the City of Dunn Assessment of Inflow and Infiltration Project. If you have any questions or
concerns about the agreement please do not hesitate to call me at the number listed below.
Sincerely
withersRavenet
� 2 (�L'4
Rick Rudin, P.E.
Project Manager
219 Station Road, Suite 1011 Wilmington, NC 28405
Office: 910.256.9277 1 Direct: 919.535.5181
Email: rrudin@withersravenel.com
Attachments:
Amendment to Agreement for Professional Services
219 Station Road, Suite 1011 Wilmington, NC 28405
Office: 910,256.9277 1 Fax: 919.467,6008 ( www.witliersravenel.com I License No. C-0832
Asheville I Cary I Greensboro I Pittsboro I Raleigh I Wilmington
110 1NithersRavenel
lipOur People. Your Success.
City of Dunn
s • . • I K474 I IT—TI-14 1KAW1161>
This AMENDMENT applies to the Original Agreement dated 9/10/2019 between City of Dunn (CLIENT)
and WithersRavenel (CONSULTANT) for additional Design, Construction Administration and Construction
Observation services for the City of Dunn Assessment of Inflow and Infiltration Project (PROJECT).
A. Project Description
The City of Dunn has received additional funding from the Golden LEAF Foundation in the amount
of $313,586 to rehabilitate approximately 2,230 LF of existing 8" and 15" gravity sewer mains,
associated manholes and related work within the maintained roadways.
B. Scope of Services
Task 4 - Design, Plans, Technical Specifications and Bidding Documents
A. CONSULTANT will perform a baseline survey of the PROJECT site to establish a drafting
basis for project drawings including centerline of roads, edge of pavement, driveways,
ground elevations and location of all pertinent planimetric features. The survey will be for
an approximate 50-foot wide corridor centered on the existing gravity sewers. All surveys
will be based on State Plane Coordinates and will be listed on plan sheets.
B. CONSULTANT will perform engineering design services for rehabilitation of the subject
gravity sewers, manholes, and related appurtenances.
C. CONSULTANT will prepare approximately four construction plan view drawings at 30
scale and two detail sheets for all miscellaneous improvements.
D. CONSULTANT will prepare detailed technical specifications for the implementation of
the project.
E. CONSULTANT will prepare Bidding Documents, including but not limited to: Notice to
Bidders, Instruction to Bidders, Contract Agreement, General Conditions of the Contract
and Special or Supplementary Conditions.
CONSULTANT will submit final drawings, specifications, and other Bidding Documents
to the CLIENT for review.
G. CONSULTANT will incorporate CLIENT review comments and provide one set of the
approved plans, specifications, and bidding documents to CLIENT.
H. If necessary, the CONSULTANT will prepare the permit applications and supporting
materials, obtain CLIENT signatures and submit applications on behalf of CLIENT.
Potential permits are:
L NCDOT Encroachment Agreement
City of Dunn - City of Dunn Assessment of Inflow and Infiltration WR Project No. 03190951
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Task 5 - Bidding Phase Services
A. Bid Advertisement. CONSULTANT will assist CLIENT in advertising the PROJECT for
informal bids. This will include submitting the "Notice to Bidders" as deemed necessary
by CONSULTANT and CLIENT for proper notification and solicitation of bids.
B. Submit Bid Documents to Plan Rooms. CONSULTANT will submit approved Construction
Drawings and Bidding Documents to Contractor Plan Rooms using QuestCDM and will
maintain a plan holders list.
C. Pre -Bid Meeting. CONSULTANT will attend Pre -Bid Meeting with CLIENT
representatives and with prospective bidders and material suppliers.
D. Issue Addenda. CONSULTANT shall provide up to three (3) addenda to issue clarifications
to contract documents and maintain the necessary documentation of the addenda.
E. Bid Opening. CONSULTANT will attend bid opening, tabulate all bids received, evaluate
bids received, and issue recommendation to CLIENT for the award of the contract as
appropriate. This shall include screening of the low bidder as to experience and
experience. A certified bid tabulation shall be provided to the CLIENT.
Task 6 -- Construction Administration
A. As construction administration and review services are requested by CLIENT, CLIENT
agrees that such administration, review, or interpretation of construction work or
documents by CONSULTANT shall not relieve any contractor from liability in regard to
its duty to comply with the engineering standards for the Project, and shall not give rise
to a claim against a contractor's failure to hold in accordance with the applicable plans,
specifications or standards.
B. Execution of the Construction Contract. CONSULTANT will assemble and facilitate the
execution of the contract documents between the Contractor and CLIENT.
CONSULTANT will complete the following items:
r Provide the contract documents to CLIENT to review; contracts will not be altered
without approval by all affected parties;
Assemble three (3) sets of contract documents and forward them to the Contractor
for execution;
6 Review the Contractor's executed Agreements including the Performance and
Payment Bond, Financial Statement, Insurance coverages, etc.; and
t Forward approved contracts to CLIENT for signature and distribute fully executed
contracts to all parties.
C. Pre -Construction Conference. CONSULTANT will coordinate and hold a Pre -
Construction Conference with CLIENT, and Contractor. At the pre -construction
conference, procedural guidelines and specific PROJECT requirements will be discussed
with the Contractor. Among the items to be addressed are: correspondence distribution,
shop drawing, and scheduling procedures, Notice -to -Proceed date, critical schedule
requirements, payment procedures, staging areas, emergency procedures, survey control
requirements, quality control procedures and requirements, and coordination with quality
assurance testing. CONSULTANT will prepare and provide a meeting summary to the
CLIENT, and the Contractor. The Contractor shall be responsible to provide its
subcontractors with the meeting summary(s).
City of Dunn - City of Dunn Assessment of Inflow and Infiltration WR Project No. 03190951
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D. Contract Administration: CONSULTANT will act on behalf of CLIENT and act as its
representative during the estimated 90-calendar day construction period. CONSULTANT
will provide contract administration required for the PROJECT, including:
Carry out the duties and responsibilities as CONSULTANT as stated in the General
Conditions and Supplemental Conditions of the construction contract; On behalf of
CLIENT, CONSULTANT shall administer the construction contract, respond to Contractor
correspondence, issue instructions from CLIENT, and maintain a complete document file
for the PROJECT. Documents to be maintained include, but are not limited to:
correspondence, quality control procedures, site visit observation records, shop drawing
schedule, shop drawing and submittal log, change orders, scheduling, PROJECT meetings,
costs and disbursement data, and progress reports. CONSULTANT will supervise and
manage the work performed by the Resident Project Representative (RPR) during
construction.
E. Site Visits and Progress Meetings. During the construction period, CONSULTANT will
hold monthly progress meetings from Notice -to -Proceed through Substantial
Completion. In these meetings, CLIENT, CONSULTANT, and the Contractor will address
such items including but not limited to: schedules, coordination problems, design issues,
construction issues, pending change orders, outstanding shop drawings and other
submittals, procurement delays, material or construction issues, and other issues related
to completion of the PROJECT.
f On the basis of on -site observations by CONSULTANT and RPR, CONSULTANT will
keep CLIENT informed of the progress of the work and may recommend to CLIENT
to disapprove or reject work that does not to conform to the Contract Documents.
F. Shop Drawing and Submittal Review. CONSULTANT will review and respond to Shop
Drawings and samples, the results of tests and inspections (CONSULTANT shall be
entitled to rely on the results of such inspections and tests), and other submittal data
which the Contractor is required to submit for conformance with the design concept and
compliance with the information given in the Contract Documents; and receive and
review (for general content as required by the Specifications) operating and maintenance
schedules and instructions, guarantees, bonds and certificates of inspection which are to
be assembled by the Contractor in accordance with the Contract Documents.
CONSULTANT will transmit one copy of shop drawings to CLIENT with written
comments. Included in the shop drawing review is the assessment of alternates proposed
by the Contractor. Alternate requests will be reviewed for conformance with the Contract
Specifications. This subtask assumes the review and response to up to five (5) sets of
Shop Drawings and up to five (5) reviews and responses to other submittals.
City of Dunn - City of Dunn Assessment of Inflow and Infiltration WR Project No. 03190951
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G. Review, Process and Track Payment Requests. Based on the on -site observations,
information provided by the RPR, and review of the applications for payment and the
accompanying data and schedules, CONSULTANT will assess the percentage of
PROJECT completion by the Contractor and recommend payments to the Contractor in
the appropriate amount. By recommending payment, CONSULTANT shall not thereby be
deemed to have represented that observations made by CONSULTANT to check the
quality or quantity of Contractor's Work as it is performed and furnished have been
exhaustive, extended to every aspect of Contractor's Work in progress, or involved
detailed inspections of the Work beyond the responsibilities specifically assigned to
CONSULTANT in this Agreement. Neither CONSULTANT's review of Contractor's Work
for the purposes of recommending payments nor CONSULTANT's recommendation of
any payment including final payment will impose on CONSULTANT responsibility to
supervise, direct, or control the Work, or for the means, methods, techniques, sequences,
or procedures of construction or safety precautions or programs incident thereto, or
Contractor's compliance with Laws and Regulations applicable to Contractor's furnishing
and performing the Work.
H. Change Orders and Time Extensions. CONSULTANT will provide contract administration
services in connection with changes to the construction contract that reflect minor
changes or deletions requested by CLIENT, CONSULTANT, or the Contractor.
CONSULTANT will maintain a listing of additional costs and credits as a result of change
orders. CLIENT agrees to review change orders prepared by CONSULTANT and issue a
directive on its opinion of the change order in writing. Larger changes or claims asserted
by the Contractor and/or redesigns, analyses, or evaluation that are beyond the scope of
this Scope of Services or required through no fault of CONSULTANT, requested by
CLIENT or Contractor, shall be considered individually, negotiated with Client and may
be performed as Additional Services.
I. Final Walk -Through and Certification. CONSULTANT will conduct a walk-through review
with the Contractor and the RPR to determine if the PROJECT has reached substantial
completion and prepare a punch list of work items needed to meet final completion. After
the Contractor has addressed the items in the punch list, CONSULTANT will conduct one
final walk-through review to determine if the work is acceptable and is in substantial
conformance with the drawings and specifications to the best of CONSULTANT's
knowledge. Once CONSULTANT and CLIENT deem the work to be acceptable and in
substantial conformance with the drawings and specifications (to the best of
CONSULTANT's knowledge), CONSULTANT can provide written notice to the
Contractor that the work is acceptable. Additionally, CONSULTANT can recommend final
payment to Contractor as appropriate. Additionally, CONSULTANT can certify that the
PROJECT was built within substantial conformance with the drawings and specifications
(to the best of CONSULTANT's knowledge), but only if:
L CONSULTANT has been allowed to observe construction activities, startup, and
testing which he deems appropriate.
t CONSULTANT determines that his observations support that the construction was
carried out satisfactorily.
L Known nonconforming construction has been satisfactorily corrected.
J. Prepare Record Drawings. Using redline drawings, construction survey, and other
information prepared by the Contractor and the RPR, CONSULTANT will prepare Record
Drawings for the PROJECT.
City of Dunn - City of Dunn Assessment of Inflow and Infiltration WR Project No. 03190951
September 1, 2020 Page 5
40 WithersRavenet
lowOur People Your Success.
Task 7 - Construction Observation
A. Upon approval by CLIENT CONSULTANT shall provide resident project representative
(RPR) as service to CLIENT.
B. CONSULTANT shall not at any time supervise, direct, control, or have authority over any
Contractor's work, nor shall CONSULTANT have authority over or be responsible for the
means, methods, techniques, sequences, or procedures of construction selected or used
by any Contractor, or the safety precautions and programs incident thereto, for security
or safety at the Site, nor for any failure of a Contractor to comply with Laws and
Regulations applicable to that Contractor's furnishing and performing of its work.
CONSULTANT shall not be responsible for the acts or omissions of any Contractor.
C. CONSULTANT neither guarantees the performance of any Contractor nor assumes
responsibility for any Contractor's, failure to furnish and perform the Work in accordance
with the Construction Contract Documents.
D. CONSULTANT shall not be responsible for any decision made regarding the Construction
Contract Documents, or any application, interpretation, clarification, or modification of
the Construction Contract Documents, other than those made by CONSULTANT or its
Consultants.
E. The RPR duties are as follows:
f Observe the rehabilitation of the gravity sewer, manholes, service reconnections,
erosion control measures, and appurtenances.
f Document the work in daily field observation reports.
6 Document weather conditions as well as the ability of the contractor to perform the
work.
M The Task assumes that part time observation will be required during the majority of
the project with full time observation for critical stages such as installation of gravity
sewer, manholes, connections to existing homes, installation of restrained joint
piping, valves, wet well, valve vault, pumps, electrical system and controls, standby
power, stream crossings, pressure testing and pump station start-up. Non -critical
stages of construction include activities such as clearing, stripping, erosion and
sediment control, miscellaneous grading, and seeding when only periodic observation
may be warranted.
In preparing the estimate for RPR hours, the CONSULTANT's approach is based on
experience with similar projects. During the 3 weeks after the Notice to Proceed is
given, the CONSULTANT assumes that the RPR will need to spend an average of 16
hours a week on the project. The following 7 weeks to substantial completion, the
CONSULTANT assumes the RPR will need to spend an average of 24 hours a week
on the project. From substantial completion to final completion to be 2 weeks, the
CONSULTANT assumes the RPR will need to spend an average of 6 hours a week on
the project. Additionally, the construction observer will attend the pre -construction
meeting, monthly progress meetings and initial/final walk-thru inspections.
CONSULTANT assumes that the RPR will need to spend approximately 228 hours on
the PROJECT.
City of Dunn - City of Dunn Assessment of Inflow and Infiltration WR Project No. 03190951
September 1, 2020 Page 6
M
0
40 WitherSRavenet
WA0 Our People. Your 51CCP.35.
Utilizing the assumptions discussed above, CONSULTANT has estimated that actual
construction time requiring an RPR on site will be approximately 208 RPR hours.
CONSULTANT is assuming there will be a mix of part-time and full time RPR for the
duration of the PROJECT. CONSULTANT will be paid for the actual number of RPR
hours worked at an hourly fee established in the attached fee schedule, which
includes expenses. CONSULTANT has no control over inclement weather, the
sequence, productivity, and, most importantly, the timing with which the Contractor
will complete the work, and thus the number of field observation hours may be more
or less than the 228 hours estimate. CONSULTANT will only be paid for the actual
number of RPR hours worked. A daily log will be kept of RPR hours so that CLIENT
can track the expenditure of these hours. If conditions of the Agreement or the scope
of the work defined in the Agreement between the Contractor and CLIENT is
modified, such that the contract time is extended, then CONSULTANT reserves the
right to negotiate an increase in the budget for this task.
Additional Services
Services that are not included in Section B or are specifically excluded from this AGREEMENT shall
be considered Additional Services, The CONSULTANT will furnish or obtain from others Additional
Services if requested in writing by the CLIENT and accepted by the CONSULTANT. Additional
Services shall be paid by the CLIENT in accordance with the Fee & Expense Schedule outlined in
Exhibit ll.
L Boundary Surveying, Property Plats, Easement Documents
6 Environmental services
Construction Staking
B Construction Surveying
® Material Testing
6 Geotechnical Analysis
Client Responsibilities
During the performance of the CONSULTANT's services under this AGREEMENT, the CLIENT will:
f Provide any information needed to complete the PROJECT not specifically addressed in the
Scope of Services
6 Examine all proposals, reports, sketches, estimates and other documents presented by the
CONSULTANT and render in writing decisions pertaining thereto within a reasonable period so
as not to delay the services of the CONSULTANT
P, Give prompt written notice to the CONSULTANT whenever the CLIENT observes or otherwise
becomes aware of any defect in the PROJECT
Pay all permit/review fees directly
9 Handle matters requiring an attorney at law
Any changes to the alternatives or PROJECT requirements after CONSULTANT has begun work
may require additional fees.
Compensation for Services
A. Lump Sum Fee
City of Dunn - City of Dunn Assessment of Inflow and Infiltration WR Project No. 03190951
September 1, 2020 Page 7
W ItherSRavenel
Our People. Your Success.
CONSULTANT proposes to provide the Scope of Services previously outlined on a lump sum
fee basis as described in the following table. Compensation shall not exceed the total
estimated compensation amount unless approved in writing by CLIENT.
1. CONSULTANT may alter the distribution of compensation between individual phases
noted herein to be consistent with services rendered but shall not exceed the total Lump
Sum amount unless approved in writing by the CLIENT.
2. The Lump Sum includes compensation for CONSULTANT's services. Appropriate amounts
have been incorporated in the Lump Sum to account for labor costs, overhead, profit,
expenses and Consultant charges.
3. The portion of the Lump Sum amount billed for CONSULTANT's services will be based
upon CONSULTANT's estimate of the percentage of the total services completed during
the billing period.
B. Hourly Fee, Not to Exceed
CONSULTANT proposes to provide the Scope of Services previously outlined on an hourly
basis with an estimated budget as described in the following table. Compensation shall not
exceed the total estimated compensation amount unless approved in writing by CLIENT.
1. CLIENT shall pay CONSULTANT for Basic Services by an amount equal to the
cumulative hours charged to the PROJECT by each class of CONSULTANT's personnel
times Standard Hourly Rates for each applicable billing class for all services performed
on the PROJECT.
2. The Standard Hourly Rates charged by CONSULTANT constitute full and complete
compensation for CONSULTANT's services, including labor costs, overhead, and profit.
City of Dunn - City of Dunn Assessment of Inflow and Infiltration WR Project No. 03190951
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40 WithersRavenel
NOOur People. Your Success.
3. When estimated compensation amounts have been stated herein and it subsequently
becomes apparent to CONSULTANT that the total compensation amount thus
estimated will be exceeded, CONSULTANT shall give CLIENT written notice thereof,
allowing CLIENT to consider its options, including suspension or termination of
CONSULTANT's services for CLIENT's convenience. Upon notice, CLIENT and
CONSULTANT promptly shall review the matter of services remaining to be performed
and compensation for such services. CLIENT shall either exercise its right to suspend or
terminate CONSULTANT's services for CLIENT's convenience, agree to such
compensation exceeding said estimated amount, or agree to a reduction in the remaining
services to be rendered by CONSULTANT, so that total compensation for such services
will not exceed said estimated amount when such services are completed.
C. Fee Summary
F. Timeline for Services
The professional services described herein shall be completed and submitted within a timeframe
mutually agreed upon between the CLIENT and CONSULTANT. The proposed project timeline from
Notice to Proceed of Design through Construction is 9 months.
City of Dunn - City of Dunn Assessment of Inflow and Infiltration WR Project No. 03190951
September 1, 2020 Page 9
40 WithersRavenel
Our People.Yoursuccess.
G. Acceptance
Receipt of an executed copy of this agreement will serve as the written agreement between
CONSULTANT and CLIENT for the services outlined.
Submitted by CONSULTANT:
WithersRavenel, Inc.
115 MacKenan Drive
Cary, NC 27511
t.��t �;� (CGLo,
Authorized Signature
Kevin Eason, PE
Printed Name
Director of Utilities
Title
keason@withersravenel.com
Email Address
919,469,3340
Phone
Accepted by CLIENT:
City of Dunn
101 E. Cleveland Street
Dunn, NC 28334
Authorized Signature
Steven Neuschafer
Printed Name
City Manager
Title
sneuschafer@dunn-nc.org
Email Address
910-230-3507
Phone
PREAUDIT STATEMENT: This instrument has been preoudited in the manner required by the Local
Government Budget and Fiscal Control Act (NC G.S. 159-28(a)).
Signature of Finance Officer:
Printed Name:
Date:
City of Dunn - City of Dunn Assessment of Inflow and Infiltration WR Project No. 03190951
September 1, 2020 Page 10
DUNN b ®IJNN
DO-NN bAd
AlhAmartsaCity �.t, of Jll,,,, All-CrnarieaCity
1 I City Councilagenda Form 1 1
® Meetingate: September , 2020
1989 2013 1989 * 2013
SUBJECT TITLE: Septic Off -Loading Station at the Black River Wastewater Treatment Plant, Budget
Amendment, and Establish a Septage Hauler Waste Service and Disposal Fee
Presenter: Heather Adams, Utilities Director
Department: Public Utilities
Description: Draper Aden Associates Proposal, Cost
Attachment: XYes No Estimate, Rate Comparison, and Budget Amendment
Public Hearing Advertisement Date:
PURPOSE:
To approve moving forward with a project at the Black River Wastewater Treatment Plant in order to accept
septic and portable toilet waste. To establish a basic facility fee per truck load and a usage fee per gallon for
liquid residential or domestic waste that is brought to the City's wastewater treatment plant for disposal and
treatment. Service will be available to State approved septic haulers registered in the City of Dunn and the
surrounding area, who have obtained prior written authorization from the Utility Director and who have set up
an account with the City's Finance Department. This will provide a new source of revenue that will pay for
this work and will add to the Water and Sewer Fund's yearly income.
BACKGROUND:
The City currently does not accept septic or portable toilet waste because the wastewater treatment plant's
headworks is not designed to screen out large amounts of non -biodegradable debris that is often associated
with portable toilet waste and septic tank waste. Recently, we have had several septic haulers approach the
City in regards to bringing their waste to the wastewater treatment plant for disposal due there being a limited
number of treatment facilities that will accept this type of waste. Operating expense for this process will be
very minimal. This proposal includes a budget amendment to fund this work through the Enterprise Fund
Balance to be paid back using income from the new income source. City staff has evaluated the payback
time at 2 years or less and feels that it is viable project that will add an additional revenue stream for the
Water and Sewer fund.
The City currently does not have a fee for septage haulers or portable toilet companies who want to be
permitted by the City to pay to have their waste treated at the Black River Wastewater Treatment Plant. We
have researched what surrounding treatment plants charge and that data is included in your packet, Staff is
recommending that the septage hauler facility fee be set at $20,00 per truck load and the usage charge be
set at $0.04/gallon and added to the 2020-2021 City of Dunn Fee Schedule.
BUDGET IMPACT:
Total project cost including engineering and construction is estimated at $295,890.
RECOMMENDATION/ACTION REQUESTED:
Motion to approve moving forward with design and installation of a septic off-loading station at the Black River
Wastewater Treatment Plant and authorize City Manager Neuschafer to enter into a contract with Draper
Aden Associates for the engineering services as outlined in the attached proposal, approve a budget
amendment in the amount of $295,890 for engineering and construction of this capital improvement, and also
approve that the Septage Hauler Base Facility Fee and Per Gallon Usage Fee be added to the City of Dunn's
Fee Schedule in the amounts of $20.00 per load and $0,04 per gallon respectively.
Draper Aden Associates
EirginuerLzg Surraring ' ErtrirmnuenJnl Semicex
114 Edinburgh Soudi Drive
Suite 200
Cary, North Carolina 275 t 1
919.827.0864
wwmdaa.com
August 31, 2020
Heather Adams, Public Utilities Director City of Dunn
101 E. Cleveland Street
PO Box 1065
Dunn, NC 28335
RE: WWTP Septic Offloading Station
City of Dunn
Draper Aden Associates Project No. 1908022S-020602P
Dear Heather:
Per our recent conversations, the City of Dunn (City) wishes to investigate and construct a new septic
offloading station at the Dunn Wastewater Treatment Plant (WWTP). Recently, the City was approached
by several local septic disposal haulers to see if the City would accept this type waste at the WWTP.
Currently, the only local receiver accepting this type of waste is Harnett Regional Water Utility, and they
only accept this type waste on an irregular schedule. The City wishes to investigate the feasibility of
accepting this waste as a revenue source and what capital improvements will be necessary. This letter
contains our proposal to assist the City with a feasibility analysis, design, bid administration,
construction administration, and final closeout associated with the proposed WWTP improvements.
PROPOSED SCOPE OF WORK
Draper Aden Associates (DAA) will provide professional services as outlined below. The proposed
scope of work has been prepared in general accordance with standards of practice of engineering, and
it is based on discussions between the City and DAA staff. The scope consists of the following basic
services:
Project Coordination and Task Management
The DAA project manager will coordinate personnel assignments; confirm the proper
documentation and quality of work deliverables; maintain project schedule and
scheduling; maintain correspondence with City; and monitor the project budget. This
includes a kickoff meeting with the City to discuss the project, DAA's understanding of
the project goals and some potential solutions DAA will evaluate. An outline for the final
deliverables will be established and documented during the meeting.
Deliverables & Meetings:
- Kickoff Meeting (7)
131ackcbnrg • ChorlottesvUle • DIr7RassaB • Newport News • Richmond • Mginia ]tench
FaVelleville • Raleigh
Heather Adams - WWTP Septic Offloading Station
August 31, 2020
Page 2 of 6
2. Detailed Design (35%, 70% and 90% Submittals)
DAA will use the design concept developed under separate agreement to develop
preliminary construction drawings. The preliminary construction drawings will include a
title sheet, existing conditions sheet, site plan, and preliminary structure layouts. The City
will review, provide comments, and give approval to proceed with the 70% design
submittal.
DAA will incorporate comments from the preliminary design phase (35%) in order to
prepare a single set of construction drawings that will include a title sheet; general notes
and construction sequence; existing conditions; site/grading plan, structural plans and
details. Sheets may be added, subtracted or combined based on the final design and
discussions with City staff.
DAA will incorporate comments from the preliminary plan submittal to prepare 70%
design construction plans. These plans will include a title sheet; general notes and
construction sequence; existing conditions; site/grading plan, structural plans and details
Sheets may be added, subtracted or combined based on the final design and discussions
with City staff. The 70% submittal will include one (1) progress meeting with City.
DAA will then incorporate comments from the 70% plan submittal to prepare 90%
design construction drawings. The 90% drawings will build on the 70% plans by
finalizing the general notes, erosion control plan, and easement locations. The 90%
submittal will include one (1) progress meeting with City.
Deliverables & Meetings:
- 35% Construction Drawings
- 70% Construction Drawings
- 90% Construction Drawings
- Progress Meetings (3)
3. Construction Contract Documents (100% Submittal)
3.1 Project Manual and Final Construction Drawings
DAA will prepare a project manual and final construction drawings to be advertised by
the City for bids. DAA will finalize the 100% construction drawing set by incorporating
comments from previous reviews and will prepare a final opinion of probable
construction cost. DAA will incorporate the project special provisions, bid tabulation,
and the front-end and standard technical specifications, and will prepare the final bid
package project manual. The City will be responsible for cost of advertising and bidding
the project.
Deliverables & Meetings:
- 700% Project Manual (Front End and Technical Specifications)
- 100% Construction Drawings
- 700% Opinion of Probable Construction Cost
P\2019\1908\0200\19080225\19080225-020602\PROPOSAL-CONTRACI\W WTP Headwork, - Septic OPonading\PRO 200831 Adams - Septk Offbading Station - CTC Jr Revised docx
Heather Adams - WWTP Septic Offloading Station
August 31, 2020
Page 3 of 6
4. Permits
DAA will coordinate with the City to prepare an Authorization to Construct (ATC)
application to be submitted to NCDEQ for review and approval. Per recent contact with
NCDEQ, it has been confirmed this permit process will need to be undertaken prior to
construction of the septic offloading station. It is assumed the permit application will
only address the impact to the headworks unit (bar screen and grit removal) and
additional analysis of the remaining processes/units within the existing NPDES permit
will not be necessary. It is also assumed the City will provide a copy of the previously
approved ATC package and associated supporting calculations concerning the current
configuration of the headworks for DAA's use in preparing the ATC application for this
project.
Due to the expected disturbed area being less than 1 acre, a formal Erosion and
Sediment Control Plan and Stormwater Management permit application will NOT be filed
with NCDEQ.
Deliverable & Meetings:
a ATC Application package and supporting information/calculations
5. Bid Administration Services
DAA will assist the City in advertising the project for bid, respond to contractors'
questions, provide input for addenda (if required), provide technical support through the
contracting process, assist in conducting a pre -bid meeting, assist in conducting a bid
opening, evaluate the bids received, and make a recommendation of award to the City.
If appropriate, DAA will assist in negotiations with the low bidder. Upon Award of the
Bid by the City, DAA will prepare and assist in proper execution of the contract
documents. We will assist the City in obtaining and reviewing construction contract
documentation and other preliminary actions through issuance of formal Notice -to -
Proceed.
6. Construction Administration Services
During construction, DAA will assist the City in administration of the construction
agreement between the City and Contractor. Services provided will include:
a. Participate in a pre -construction meeting and other periodic project meetings
(typically weekly while site work is ongoing) to review construction progress
b. Issue record of meetings
c. Perform site visits to inspect the work
d. Report observations and recommendations regarding suitability of the work and
schedule progress
e. Review shop drawings for site -related materials
f. Maintain a shop drawing log
P:\2019\1908\0200\1900022S\1908022S-020602\PROPOSAL-CONTRAMW WTP Headwork, - Septic Of lcadiog\PRO 20 0831 Adams - Septic Offloading Station - CTC Jr Revised.doa
Heather Adams - WWTP Septic Offloading Station
August 31, 2020
Page 4 of 6
g. Provide interpretations in writing or in the form of supplemental drawings as necessary
for performance of the work
h. Review contractor payment applications and make recommendations for payment
i. Prepare change orders and construction change directives
j. Conduct inspections and compile punch lists as part of final project close-out
k. Request and assemble final written guarantees, affidavits, and other contract closeout
documents from the Contractor prior to approval of final payment to the Contractor
I. Prepare as -built (record) drawings based on Contractor mark-ups
m. Serve as agent of the City as described in the contract documents
This proposal is based on an estimated 2-month period of construction followed by a
reasonable close-out period. Due to the nature of the services under this task, it will be
billed on a time and material (T&M) basis.
COMPENSATION
Compensation for engineering services and reimbursable expenses shall be based on the following
fixed fees except as noted below. These fixed fees will be invoiced monthly based on our estimation of
the percentage complete on each task. Hourly services will only be provided upon direct request and
will be invoiced on a time and materials basis based upon incurred costs.
TASK
FEE
1
Project Coordination and Task
Management
$ 4,000
2
Design Development
$ 8,700
3
Construction Contract
Documents
$ 4,200
4
Permits
$ 2,300
5
Bid Administration Services
$ 4,200
6
Construction Administration
Services
$ 16,000
TOTAL
$ 39,400
* Task 6 to be billed as T&M
ASSUMPTIONS / LIMITATIONS
This proposal is based on the following assumptions:
® Design will be based on as -built information provided by the City. An as -built or existing
condition survey will not be completed.
® Project manual will be based on current City standard specifications and front end
documents.
® Lump Sum fees above include reimbursable expenses such as copying, printing, mileage,
and mailing.
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Heather Adams - WWTP Septic Offloading Station
August 31, 2020
Page 5 of 6
• Staging or phasing of this work into separate construction documents or bid packages
may be an Additional Service depending on the level of effort required. However, it is not
expected to split the project covered by this agreement into multiple bid packages.
• The design of any gas, telephone and fiber optic lines, cable services, and any other utilities
not addressed above are outside the scope of this work. We will show these services on
our plan sheets for coordination as appropriate.
• Construction staking and preparation of final "as -built" surveys following construction is
not included. These services can be provided as an Additional Service.
• Permit and application fees are not included.
• Additional services, if requested by the Owner in writing, will be provided on an hourly
basis in accordance with the attached Schedules or a negotiated Lump Sum fee.
TERMS AND CONDITIONS. The proposed services will be provided in accordance with the conditions
presented herein and an existing agreement between Draper Aden Associates and City of Dunn dated
November 12, 2019.
On behalf of Draper Aden Associates, thank you for giving us the opportunity to provide our proposal
for professional engineering services for a continuation of service to the City of Dunn. If this proposal
meets with your approval, please sign the Authorization to Proceed below and return a copy of the entire
proposal to us. Please do not hesitate to contact us if you have any questions or require any additional
information.
Sincerely,
DRAPER ADEN ASSOCIATES
C. Tyrus Clayton, Jr., P.E.
Principal/Regional Growth Leader
Adrianna Dimperio, PE
Utilities Division Manager
Attachments: Work Authorization
cc: Brian Houston, DAA
file
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August 31, 2020
Page 6 of 6
Civil Engineering Services
City of Dunn
Waster Treatment Plant Septic Offloading Station
Draper Aden Associates Project No. 19080225-020602P
AUTHORIZATION TO PROCEED
I/We agree and accept Draper Aden Associates' proposal to provide the above described services.
We understand the Scope of Services as provided herein and agree to the fees estimated for these
services. We further acknowledge that Draper Aden Associates will provide a proposal for any change in
the Scope of Services described herein and that a Task Order to provide those additional services will be
executed prior to any work being performed. The proposed services will be provided in accordance with
the conditions presented herein and an existing agreement between Draper Aden Associates and City of
Dunn dated November 12, 2019.
Printed Name
Signature
Title
Date
P:\2019\1908\@00\19080225\19080225-020602\PROPOSAI-CONTRACT\�P Headwork, - Septic Offloading\PRO 20 0831 Adams -Septic Offloading Station - CTC Jr Revised docx
Preliminary Estimate of Probable Construction Cost
Septic Offloading Station
City of Dunn Wastewater Treatment Plant
September 1, 2020
Item
Description
Unit
Unit Rate
Subtotal
1
Mobilization
1
ea
$ 4,000.00
$ 4,000.00
2
Demolition
1
Is
$ 2,500.00
$ 2,500.00
3
E&SC - Silt Fencing
100
If
$ 6.50
$ 650.00
4
E&SC- InletProtection
2
ea
$ 500.00
$ 1,000.00
5
E&SC-Seeding Mulching
1
Is
$ 1,200.00
$ 1,200.00
6
Grading/Site Prep
1
Is
$ 3,500.00
$ 3,500.00
7
Concrete Curb and Gutter
90
If
$ 25.00
$ 2,250.00
8
Concrete Sidewalk - 4' wide
12
If
$ 20.00
$ 240.00
9
8" Reinforced Concrete Dumpster Pad - no walls
1
ea
$ 6,400.00
$ 6,400.00
10
Dumpster pad drain and connection to Sewer
1
ea
$ 3,500.00
$ 3,500.00
11
Steel Bollards
4
ea
$ 1,000.00
$ 4,000.00
12
Asphalt Paving (WWTP Site) includes 6" ABC Base
and 5" heavy duty asphalt
150
sy
1 $ 75.00
$ 11,250.00
13
Asphalt Paving (24' wide access road) includes
fine grading ex. base and 2" regular duty asphalt
2000
sy
$ 30.00
$ 60,000.00
14
Offload station pad and drain connection to
sewer
1
ea
$ 3,000.00
$ 3,000.00
15
Offload piping - 6" ductile iron and fittings
50
If
$ 60.00
$ 3,000.00
16
Septic Bar Screen and chute installation (unit,
stairs, foundations, and existing railing
modifications)
1
ea
$ 150,000.00
$ 150,000.00
Estimate of Probable Construction Cost
$ 256,490.00
Disclaimer: The costs presented above are based on conceptual level design. Changes may be warranted
based on actual site conditions and results of review and permitting through NCDEQ. In
addition, the costs are based upon recent bid results and published cost data for similar size
and type of projects. This is not a guarantee of actual costs. Costs can be affected by market
shifts and other outside effects at the time of actual bidding.
Draper Aden Associates
Enginee-ing • Swivying Em�iromnenlal Services
114 Edinburgh S Drive, #1200
Cary NC, 27511
NC Firm Number: F-1429
919.827,0864
,Hann
C
02890
A, 9/1/2020 '
�.FyG1NEEP-O�
''9�S ~O L P 0:
Septage Hauler Fee Comparison
and
Income Estimates
Septage Sewer Rates 2020 Income estimate
CITY OF DUNN
REQUEST FOR BUDGET REVISION
Department: Public Utilities
Budget Amendment #:
FISCAL YEAR ENDING 6/30/2021 Date: 9/7/2020
FUND
LINE ITEM DESCRIPTION
Appropriation
Before
Amendment
Amount of
Amendment
Increase/Decrease
Appropriation
After
Amendment
Enterprise Fund
30-821-7400
Capital Outlay
$ 122,200
$ 295,890
$ 418,090
Iy/�q�U7�l�1J�N]Cl�l
$ 295,890
FUND
LINE ITEM DESCRIPTION
Appropriation
Before
Amendment
Amount of
Amendment
Increase/Decrease
Appropriation
After
Amendment
Enterprise Fund
30-390-4000
Fund Balance
$ -
$ (295,890)
$ (295,890)
KtVtNUE IUTAL:
a (<ao,aaul
CERTIFICATION: I certify this requested budget amendment was approved by the City Council on:
City Manager: Date: 9-8-2020
Finance Director: Date: 9-8-2020
JUSTIFICATION: This Budget Amendment is to provide for funding to
cover expenses related to the Black river Wastewater
Treatment Plant providing access to accept septic and
portable toilet waste. This work will be providing a new
income stream to the Enterprise Fund.
FUNDING SOURCE: Draw upon funds in Enterprise Fund Balance.
1 1
r � l � D be
ljjjj� City, Council Agenda
1111.1'
Date: : a,ab>'
1989+2013 Meeting
SUBJECT TITLE: Resolution Authorizing Submittal of a Grant Application to the NC Division of Water
Infrastructure Merger and Regionalization Feasibil
Presenter: Heather Adams, Public Utilities W
Director
Department: Public Utilities
Resolution and WithersRavenel
Attachment: X Yes No I Proposal
Public Hearing Advertisement Date:
PURPOSE:
To approve a resolution stating that the City of Dunn intends to pursue an application with the State Water
Infrastructure Authority for the purpose of seeking grant funding for a Water Infrastructure Merger
Regionalization Feasibility Study (MRF).
BACKGROUND:
The State encourages water and wastewater utilities to become viable and more proactive in the
management and financing of their systems and therefore provides grant funding for studies to evaluate the
feasibility of regionalizing the water system.
BUDGETIMPACT:
$50,000 grant with no local match.
RECOMMENDATIONIACTION REQUESTED:
Motion to approve the resolution adopting the City's intent to request a $50,000 grant through the Division of
Water Infrastructure's Merger and Regionalization Feasibility Grant Program and authorize City Manager
Neuschafer to enter into a contract with WithersRavenel for their assistance in preparing the grant application.
Mayor
north Carolina William P. Elmore Jr.
0 IL
Mayor Pro'"
W Uff NN
Chuck Turnage
AF Council Members
J. Wesley Sills
city O f d n ll ll April L. Gaulden
Frank McLean
Billy Tart
POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335 Dr. David L. Bradham
(910) 230-3500 ^ FAX (910) 230-3590
City Manager
www.dunn-nc.org Steven Neuschafer
RESOLUTION BY GOVERNING BODY OF APPLICANT
WHEREAS, The Federal Clean Water Act Amendments of 1987 and the North Carolina the
Water Infrastructure Act of 2005 (NCGS 159G) have authorized the making of
loans and grants to aid eligible units of government in financing the cost of
construction of wastewater treatment works, wastewater collection system,
stream restoration, stormwater treatment, drinking water treatment works,
and/or drinking water distribution system or other "green" project), and
WHEREAS, The City of Dunn has need for and intends to develop a feasibility study to
evaluate the potential of a regional water treatment solution; and
WHEREAS, The City of Dunn intends to request state grant assistance for the project,
NOW THEREFORE BE IT RESOLVED, BY THE BOARD OF COMMISSIONERS OF THE
CITY OF DUNN:
That the City of Dunn, the Applicant, will arrange financing for all remaining
costs of the project, if approved for a State grant award.
That the Applicant will provide for efficient completion of the project per
program guidelines.
That Steven Neuschafer, City Manager, the Authorized Official, and successors
so titled, are hereby authorized to execute and file an application on behalf of
the Applicant with the State of North Carolina for a grant to aid in the
construction of the project described above.
That the Authorized Official, and successors so titled, are hereby authorized
and directed to furnish such information as the appropriate State agency may
request in connection with such application or the project: to make the
assurances as contained above; and to execute such other documents as may be
required in connection with the application.
DUNN
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That the Applicant has substantially complied or will substantially comply
with all Federal, State, and local laws, rules, regulations, and ordinances
applicable to the project and to Federal and State grants and loans pertaining
thereto.
Adopted this the 81h day of September, 2020 at Dunn, North Carolina.
William P. Elmore, Jr, Mayor
CERTIFICATION BY RECORDING OFFICER
The undersigned duly qualified and acting City Clerk of the City of Dunn does hereby certify:
That the above/attached resolution is a true and correct copy of the resolution authorizing the
filing of an application with the State of North Carolina, as regularly adopted at a legally
convened meeting of the Board of Commissioners duly held on the 8th day of September, 2020;
and, further, that such resolution has been fully recorded in the journal of proceedings and
records in my office. IN WITNESS WHEREOF, I have hereunto set my hand this 8t" day of
September, 2020.
Signature
Tammy Williams
City Clerk
.110
ither av n l
Our People. Your Success.
August 7, 2020
Mr. Steven Neuschafer
City of Dunn
P.O. Box 1065
Dunn, NC 28335
RE: City of Dunn - Foil 2020
Water MRF Application
Dear Mr. Neuschafer,
WithersRavenel (CONSULTANT) is pleased to provide this Agreement for Grant Writing Services to the City
of Dunn (CLIENT) for an application to the North Carolina Division of Water Infrastructure Merger
Regionalization Feasibility Grant Program (MRF). The following proposal was made after careful
consideration of all project related tasks.
If you have any further questions, please don't hesitate to let us know. We are ready to begin work
immediately upon receipt of the signed contract.
Sincerely,
Seth Robertson, PE
Vice President - Funding and Asset Management
Attachments:
Agreement for Professional Services
Exhibit I - Standard Terms and Conditions
137 S Wilmington Street, Suite 200 1 Raleigh, NC 27601
t: 919A69.3340 1 f: 919.467.6008 1 www.withersravenel.com I License No. C-0832
Asheville I Cary I Greensboro 1 Pittsboro I Raleigh I Wilmington
410
lipWithersRavenel
Our People. Your Success.
Agreement for Professional Services
A. PROJECT DESCRIPTION
The CLIENT wishes to pursue funding assistance from the North Carolina Division of Water
Infrastructure (DWI) Merger Regionalization Feasibility Grant Program (PROJECT) and would like
assistance with completing a water MIRE application for the Fall 2020 funding cycle. The PROJECT
provides funding to complete a study to provide the CLIENT with merger and regionalization
options to make proactive choices in the management and financing of their water system if the
CLIENT desires.
B. SCOPE OF SERVICES
We propose, with the CLIENT's assistance, to:
• Assemble all materials necessary for the application as outlined in North Carolina Division
of Water Infrastructure's MIRE 2020 program guidance.
• Prepare all forms, narratives and all required documents to support the application
process.
• Coordinate collection of any supporting information required for the applications.
• Draft required application resolutions for CLIENT to present to Council for adoption to
support the application process.
• Meet with CLIENT representatives to discuss the scope of the projects which may be via
web -based conferencing.
• Circulate application information to the CLIENT for review and approval.
• Participate in any teleconferences with DWI and CLIENT as needed.
• Provide other assistance, as required, to facilitate the complete application process.
• Work with CLIENT to support obtaining needed signatures of the application materials
from the CLIENT representative.
This scope of services does not include any accounting services, legal fees, engineering,
environmental, surveying or other expenses that are not specifically provided for above.
C. ADDITIONAL SERVICES
Services that are not included in Section B or are specifically excluded from this AGREEMENT
shall be considered Additional Services. The CONSULTANT will furnish or obtain from others
Additional Services if requested in writing by the CLIENT and accepted by the CONSULTANT.
Additional Services shall be paid by the CLIENT in accordance with the Fee & Expense Schedule
provided at the time of negotiation.
D. CLIENT RESPONSIBILITIES
During the performance of the CONSULTANT's services under this AGREEMENT, CLIENT will:
August 7, 2020 Page 1
lipWithersRavenet
Our People. Your Success.
/ Assist the CONSULTANT by providing all available information pertinent to the PROJECT,
including any reports, maps, drawings, cost estimates and any other data relative to the
PROJECT.
® Examine all proposals, applications, narratives, studies, reports, sketches, estimates,
specifications, drawings, and other documents/information presented by the CONSULTANT
and render in writing decisions pertaining thereto within a reasonable time so as not to delay
the services of the CONSULTANT.
® Give prompt written notice to the CONSULTANT whenever the CLIENT observes or otherwise
becomes aware of any defect in the PROJECT.
E. COMPENSATION FOR SERVICES
CONSULTANT proposes to provide the following Scope of Services to the CLIENT as outlined in
this document. Application fees will be reimbursed to the CONSULTANT with a successful grant
application.
F. TIMELINE FOR SERVICES
CONSULTANT will begin services immediately upon receipt of signed contract. Services will
terminate upon written notice from CLIENT. Any services rendered prior to written notice of
termination shall be paid in full by CLIENT. Services will complete upon submission of the proposed
application to the North Carolina Division of Water Infrastructure by the Fall 2020 application
deadline, 9/30/2020.
August 7, 2020 Page 2
40,
VAp WithersRavenel
Our People. Your Success.
G. ACCEPTANCE
Receipt of an executed copy of this agreement will serve as the written agreement between
CONSULTANT and CLIENT for the services outlined.
Submitted by CONSULTANT:
WithersRavenel, Inc.
137 S Wilmington Street
Suite 200
Raleigh, NC 27601
Authorized Signature
Seth Robertson
Printed Name
Vice President
Accepted by CLIENT:
City of Dunn
P.O. Box 1065
Dunn, NC 28335
Authorized Signature
Steven Neuschafer
Printed Name
City Manager
Title
srobertson@withersravenel.com sneuschafer@dunn-nc.org
Email Address Email Address
252-239-3623
910-230-3500
Phone
August 7, 2020 Page 3
40 4NithersRavenet
140 Our People. your Success.
Standard Terms and Conditions
WithersRavenel, Inc.
The proposal submitted by WithersRavenel, INC. ("CONSULTANT") is subject to the following terms and conditions (collectively referred to as
the "Agreement") and, by accepting the proposal, the services, or any part thereof, the CLIENT agrees and accepts the terms and conditions outlined below:
1. Payment:
a) The CLIENT will pay CONSULTANT for services and expenses
in accordance with periodic invoices to CLIENT and a final
invoice upon completion of the services. Each invoice is due
and payable in full upon presentation to CLIENT. Invoices are
past due after 30 days. Past due amounts are subject to
interest at a rate of one and one-half percent per month (18%
per annum) on the outstanding balance from the date of the
invoice.
b) If the CLIENT fails to make payment to the CONSULTANT
within 45 days after the transmittal of an invoice, the
CONSULTANT may, after giving 7 days written notice to the
CLIENT, suspend services under this Agreement until all
amounts due hereunder are paid in full. If an invoice remains
unpaid after 90 days from invoice date, the CONSULTANT
may terminate the Agreement and/or initiate legal
proceedings to collect the fees owed, plus other reasonable
expenses of collection including attorney's fees.
2. Notification of Breach or Default: The CLIENT shall provide prompt
written notice to the CONSULTANT if CLIENT becomes aware of any
breach, error, omission or inconsistency arising out of CONSULTANT's
work or any other alleged breach of contract by the CONSULTANT. The
failure of CLIENT to provide such written notice within ten (10) days
from the time CLIENT became aware of the fault, defect, error, omission,
inconsistency or breach, shall constitute a waiver by CLIENT of any and
all claims against the CONSULTANT arising out of such fault, defect,
error, omission, inconsistency or breach. Emails shall be considered
adequate written notice for purposes of this Agreement.
3. Standard of Care: CONSULTANT shall perform Agreement for
CLIENT in a professional manner, using that degree of care and skill
ordinarily exercised by and consistent with the standards of
professionals providing the same services in the same or a similar locality
as the project. THERE ARE NO OTHER WARRANTIES, EXPRESSED OR
IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE THAT WILL OR CAN ARISE
OUT OF THE SERVICES PROVIDED BY CONSULTANT OR THIS
AGREEMENT,
4. Waiver of Consequential Damages/Limitation of Liability: CLIENT
agrees that CONSULTANT's aggregate liability for any and all claims that
may be asserted by CLIENT is limited to $50,000 or to the fee paid to
CONSULTANT under this Agreement, whichever is greater. Both
CLIENT and CONSULTANT hereby waive any right to pursue claims for
consequential damages against one another, including any claims for lost
profits.
5. Representations of CLIENT: CLIENT warrants and covenants that
sufficient funds are available or will be available upon receipt of
CONSULTANT's invoice to make payment in full for the services
rendered by CONSULTANT, and that such payments shall be made in a
timely fashion.
b. Ownership of Instruments of Service: All reports, plans,
specifications, field data and notes and other documents, including all
documents on electronic media, prepared by the CONSULTANT as
instrument of service, shall remain the property of the CONSULTANT.
The CONSULTANT shall retain all common law, statutory and other
rights, including the copyright thereto. In the event of termination of this
Agreement and upon full payment of fees owed to CONSULTANT,
CONSULTANT shall make available to CLIENT copies of all plans and
specifications.
7. Change Orders: CONSULTANT will treat as a change order any
written or oral order (including directions, instructions, interpretations or
determinations) from CLIENT which request changes in the Agreement
or CONSULTANT's scope of work. CONSULTANT will give CLIENT
written notice within ten (10) days of a Change Order of any resulting
increase in CONSULTANT's fees.
8. Opinion of Cost/Cost Estimates: Since the CONSULTANT has no
control over the cost of labor, materials, equipment of services furnished
by others, or over methods of determining prices, or over competitive
bidding or market conditions, any and all opinions as to costs rendered
hereunder, including but not limited to opinions as to the costs of
construction and materials, shall be made on the basis of its experience
and qualifications and represent its bestjudgment as an experienced and
qualified professional familiar with the construction industry; but the
CONSULTANT cannot and does not guarantee the proposals, bids or
actual costs and will not vary significantly from opinions of probable
costs prepared by it. If at any time the CLIENT wishes greater assurances
as to the amount of any costs, he shall employ an independent cost
estimator to make such determination.
9. Assignment and Third Parties: Nothing under this Agreement shall
be construed to give any rights or benefits in this Agreement to anyone
other than the CLIENT and CONSULTANT, and all duties and
responsibilities undertaken pursuant to this Agreement will be for the
sole and exclusive benefit of the CLIENT and the CONSULTANT and not
for the benefit of any other party. Neither the CLIENT nor the
CONSULTANT shall assign, sublet, or transfer any rights under or
interests in this Agreement without the written consent of the other
which shall not be unreasonably withheld. However, nothing contained
herein shall prevent or restrict the CONSULTANT from employing
independent subconsultants as the CONSULTANT may deem
appropriate to assist in the performance of services hereunder.
10. Project Site: Should CLIENT not be owner of the project site, then
CLIENT agrees to notify the site owner of the possibility of unavoidable
alteration and damage to the site. CLIENT further agrees to indemnify,
defend and hold CONSULTANT harmless against any claims by the
CLIENT or persons having possession of the site through the Owner
which are related to such alteration or damage,
11. Access to Site: CLIENT is responsible for providing legal and
unencumbered access to site, including securing all necessary site access
agreements or easements, to the extent necessary for the
CONSULTANT to carry out his services.
12. Survival: All of CLIENT's obligations and liabilities, including but not
limited to, its indemnification obligations and limitations, and
CONSULTANT's rights and remedies with respect thereto, shall survive
completion of the expiration or termination of this Agreement.
13. Termination: Either party may terminate the Agreement with or
without cause upon ten (10) days advance written notice, if the other
party has not cured or taken reasonable steps to cure the breach giving
rise to termination within the ten (10) day notice period. If CLIENT
terminates without cause or if CONSULTANT terminates for cause,
CLIENT will pay CONSULTANT for all costs incurred, non -cancelable
commitments, and fees earned to the date of termination and through
demobilization, including any cancellation charges of vendors and
subcontractors, as well as demobilization costs.
WithersRavenel, Inc. Standard Terms & Conditions Page 1
Effective September 25, 2017
40 VVithersRavenel
lipOrr PeaPle. Your 5uccess,
14. Severability: If any provision of this Agreement, or application
thereof to any person or circumstance, is found to be invalid then such
provision shall be modified if possible, to fulfill the intent of the parties
as reflected in the original provision, the remainder of this Agreement, or
the application of such provision to persons or circumstances other than
those as to which it is held invalid, shall not be affected thereby, and each
provision of this Agreement shall be valid and enforced to the fullest
extent permitted by the law.
15. No Waiver: No waiver by either party of any default by the other
party in the performance of any provision of this Agreement shall
operate as or be construed as a waiver of any future default, whether
like or difference in character.
16, Merger, Amendment: This Agreement constitutes the entire
Agreement between the CONSULTANT and the CLIENT and all
integrated negotiations, written and oral understandings between the
parties are merged herein. This Agreement can be supplemented and/or
amended only by a written document executed by both the
CONSULTANT and the CLIENT
17. Unforeseen Occurrences: If, during the performance of services
hereunder, any unforeseen hazardous substance, material, element of
constituent or other unforeseen conditions or occurrences are
encountered which, affects or may affect the services, the risk involved
in providing the service, or the recommended scope of services,
CONSULTANT will promptly notify CLIENT thereof. Subsequent to that
notification, CONSULTANT may: (a) if practicable, in CONSULTANT's
sole judgment and with approval of CLIENT, complete the original scope
of services in accordance with the procedures originally intended in the
Proposal; (b) Agree with CLIENT to modify the scope of services and the
estimate of charges to include study of the previously unforeseen
conditions or occurrences, such revision to be in writing and signed by
the parties and incorporated herein; or (c) Terminate the services
effective on the date of notification pursuant to the terms of the
Agreement.
18. Force Majeure: Should completion of any portion of the Agreement
be delayed for causes beyond the control of or without the fault or
negligence of CONSULTANT, including force majeure, the reasonable
time for performance shall be extended for a period at least equal to the
delay and the parties shall mutually agree on the terms and conditions
upon which Agreement may be continued. Force majeure includes but is
not restricted to acts of God, acts or failures of governmental authorities,
acts of CLIENT's contractors or agents, fire, floods, epidemics, riots,
quarantine restrictions, strikes, civil insurrections, freight embargoes, and
unusually severe weather.
19. Safety: CONSULTANT is not responsible for site safety or
compliance with the Occupational Safety and Health Act of 1970
("OSHA"). lob site safety remains the sole exclusive responsibility of
CLIENT or CLIENT's contractors, except with respect to
CONSULTANT'S own employees. Likewise, CONSULTANT shall have no
right to direct or stop the work of CLIENT's contractors, agents or
employees.
20. Dispute Resolution/Arbitration: Any claim or other dispute arising
out of or related to this Agreement shall be subject to Arbitration under
the Federal Arbitration Act. Such claims and disputes shall first be subject
to non -binding mediation, and if mediation is unsuccessful, shall be
subject to Arbitration in accordance with the Construction Industry
Arbitration Rules of the American Arbitration Association currently in
effect. Any demand for Arbitration shall be filed in writing with the other
party and with the American Arbitration Association.
21. Independent Contractor: In carrying out its obligations,
CONSULTANT shall be acting at all times as an independent contractor
and not an employee, agent, partner or joint venturer of CLIENT.
CONSULTANT's work does not include any supervision or direction of
the work of other contractors, their employees or agents, and
CONSULTANT's presence shall in no way create any liability on behalf
of CONSULTANT for failure of other contractors, their employees or
agents to properly or correctly perform their work
22. Hazardous Substances: CLIENT agrees to advise CONSULTANT
upon execution of this Agreement of any hazardous substances or any
condition existing in, on or near the Project Site presenting a potential
danger to human health, the environment or equipment. By virtue of
entering into the Agreement or of providing services, CONSULTANT
does not assume control of, or responsibility for, the Project Site or the
person in charge of the Project Site or undertake responsibility for
reporting to any federal, state or local public agencies, any conditions at
the project site that may present a potential danger to the public, health,
safety or environment except where required of CONSULTANT by law.
In the event CONSULTANT encounters hazardous or toxic substances
or contamination significantly beyond that originally represented by
CLIENT, CONSULTANT may suspend or terminate the Agreement.
CLIENT acknowledges that CONSULTANT has no responsibility as a
generator, treater, Storer, or disposer of hazardous or toxic substances
found or identified at a site and CLIENTagrees to defend, indemnify, and
hold harmless CONSULTANT, from any claim or liability, arising out of
CONSULTANT's performance of work under the Agreement and made
or brought against CONSULTANT for any actual or threatened
environmental pollution or contamination except to the extent that
CONSULTANT has negligently caused such pollution or contamination.
23. Choice of Law: The validity, interpretation, and performance of this
Agreement shall be governed by and construed in accordance with the
law of the State of North Carolina, excluding only its conflicts of laws
principles.
24. Construction Services: If construction administration and review
services are requested by the CLIENT, CLIENT agrees that such
administration, review, or interpretation of construction work or
documents by CONSULTANT shall not relieve any contractor from
liability in regard to its duty to comply with the engineering standards for
the Project, and shall not give rise to a claim against a contractor's failure
to hold in accordance with the applicable plans, specifications or
standards.
25. Field Representative: If CONSULTANT provides field services or
construction observation services, the presence of the CONSULTANT's
field personnel will only be for the purpose of providing observation and
field testing of specific aspects of the Project. Should a contractor be
involved in the Project, the CONSULTANT's responsibility does not
include the supervision or direction of the actual work of any contractor,
its employees or agents. All contractors should be so advised.
Contractors should also be informed that neither the presence of the
CONSULTANT's field representative nor the observation and testing by
the CONSULTANT shall excuse contractor in any way for defects in
contractor's work. It is agreed that the CONSULTANT will not be
responsible for job or site safety on the Project and that the
CONSULTANT does not have the right to stop the work of any
contractor.
26, Submittals: CONSULTANT's review of shop drawings and other
submittals is to determine conformity with the design concept only.
Review of shop drawings and submittals does not include means,
methods, techniques or procedures of construction, including but not
limited to, safety requirements,
WithersRavenel, Inc. Standard Terms & Conditions Page 2
Effective September 25, 2017
DUNK _ l,il V ' Del DUNN
Ail Amerma Ciiy „ , , All -America City
1 1 City Council agenda Form 1
®Meeting date-, September 8, 2020
1989 * 2013 1989 * 2013
SUBJECT TITLE: Resolution Authorizing Submittal of a Grant/Loan Application to the NC Division of
Water Infrastructure and the NC Department of Commerce for the Design and Construction of an
Elevated Water Tank
Presenter: Michael Goliber, PE Davis Martin
�y
Powell and Public Utilities Director Adams
Department: Public Utilities
Description: Funding Resolution, Cost Estimate, Tank
Attachment: X Yes No
Exhibit, and DMP Proposal
Public Hearing Advertisement Date:
PURPOSE:
To approve a resolution stating that the City of Dunn intends to pursue an application with the State Water
Infrastructure Authority and the NC Department of Commerce for the purpose of seeking funds for the design
and construction of an elevated water storage tank on Highway 301 S. near the Food Lion Distribution
Center,
BACKGROUND:
In 2013, when the water line was constructed to Eastover Sanitary District, the installation of an elevated
water tank was considered. The water tank was not installed since water could be transferred without
impacting water pressure to our customers. Today, water usage has increased along the corridor and now
some of the industrial sites along 301 South have operational concerns when pressure drops are
experienced. Therefore, we feel an elevated tank is needed to provide adequate pressure and flow to the
growing southern service area, An estimated budget for the tank is approximately $2.95 Million.
BUDGET IMPACT:
If no grant funds are awarded, debt service would be approximately $147,500 for 20 years and would be paid
out of the water and sewer enterprise fund.
RECOMMEN DATIONIACTION REQUESTED:
Motion to approve the resolution adopting the City's intent to request grant and/or loan funding through the
Division of Water Infrastructure State Revolving Loan Program and the NC Department of Commerce for the
design and construction of an elevated water tank near Highway 301 South and authorize City Manager
Neuschafer to enter into a contract with Davis Martin Powell to prepare the grant and loan applications.
north caroling
UNI'
city of dunn
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335
(910) 230-3500 > FAX (910) 230-3590
www.dtinn-nc.org
RESOLUTION BY GOVERNING BODY OF APPLICANT
Mayor
William P. Elmore Jr.
Mayoc Rro "Cam
Chuck Turnage
Council Members
L Wesley Sills
April L. Gaulden
Frank McLean
Billy Tart
Dr. David L. Bradham
City Manager
Steven Neuschafer
WHEREAS, The Federal Clean Water Act Amendments of 1987 and the North Carolina the Water
Infrastructure Act of 2005 (NCGS 159G) have authorized the making of loans and
grants to aid eligible units of government in financing the cost of construction of
drinking water distribution system and
WHEREAS, The City of Dunn has need for and intends to construct a water distribution system
project described as an elevated water storage tank located along Highway 301 to better
serve the southwestern region of Dunn along with future industries and
WHEREAS, The City of Dunn intends to request state (loan or grant) assistance for the project,
NOW THEREFORE BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF
DUNN:
That City of Dunn, the Applicant, will arrange financing for all remaining costs of the
project, if approved for a State (loan or grant) award.
That the Applicant will adopt and place into effect on or before completion of the
project a schedule of fees and charges and other available funds which will provide
adequate funds for proper operation, maintenance, and administration of the system and
the repayment of all principal and interest on the debt.
That the governing body of the Applicant agrees to include in the loan agreement a
provision authorizing the State Treasurer, upon failure of the City of Dunn to make
scheduled repayment of the loan, to withhold from the City of Dunn any State funds
that would otherwise be distributed to the local government unit in an amount sufficient
to pay all sums then due and payable to the State as a repayment of the loan.
That the Applicant will provide for efficient operation and maintenance of the project
on completion of construction thereof.
That City Manager Mr. Steven Neuschafer, the Authorized Official, and successors so
titled, is hereby authorized to execute and file an application on behalf of the Applicant
with the State of North Carolina for a (loan or grant) to aid in the construction of the
project described above.
That the Authorized Official, and successors so titled, is hereby authorized and directed
to furnish such information as the appropriate State agency may request in connection
with such application or the project: to make the assurances as contained above; and to
execute such other documents as may be required in connection with the application.
DUNN
�II�Rmeriea CIlp
I 2Tl6re communL mafters
I Ya4� 2013
That the Applicant has substantially complied or will substantially comply with all
Federal, State, and local laws, rules, regulations, and ordinances applicable to the
project and to Federal and State grants and loans pertaining thereto.
Adopted this the 8th day of September at City Hall, located at 401 E Broad Sheet Dunn,
North Carolina.
William P. Elmore, Jr., Mayor
CERTIFICATION BY RECORDING OFFICER
The undersigned duly qualified and acting City Clerk of the City of Dunn does hereby certify:
That the above/attached resolution is a true and correct copy of the resolution authorizing the
filing of an application with the State of North Carolina, as regularly adopted at a legally
convened meeting of the City Council of Dunn duly held on the 8th day of September, 2020;
and, further, that such resolution has been fully recorded in the journal of proceedings and
records in my office. IN WITNESS WHEREOF, I have hereunto set my hand this 8th day of
September, 2020.
Tammy Williams, City Clerk
DAvts o MARTIN • POWELL INEEN
ENGINEERS $ SURVEYORS
August 25, 2020
Re: City of Dunn, NC
301 South Tank Initial Funding Applications
Professional Services Proposal
Ms. Heather Adams
Public Utilities Director
City of Dunn
PO Box 1065
Dunn, NC 28335
Dear Heather:
Davis > Martin a Powell & Associates (DMP), is pleased to offer our proposal for Professional Services to
provide the City of Dunn with assistance related to submitting applications for funding assistance for the
proposed 301 South Elevated Storage Tank.
Background
In 2011, DMP was selected by the City to design a new elevated tank on the southern end of their water
service district. This tank was in correlation to the new connection with the Eastover Sanitary District. In
addition, the tank would benefit existing and future potential customers in the Edgerton Business Park and
assist with fire protection within that part of the City's system.
A site was selected nearthe Food Lion Distribution Facility and the tank was designed and bids were accepted
in February 2013. At that time the City determined it was not financially feasible to construct the tank and
the project was put on hold.
Over the past few years, as demands have increased, the City has been notified by customers in this quadrant
to the City's water service area of pressures issues. The issues arise when tank levels are lower or hydrants
are opened within this area of the City or in Eastover.
Project Description
In order to address the pressure issues, the City desires to have the 301 South Tank constructed and has
requested DMP pursue potential funding sources for the project. DMP will prepare initial application
packages to pursue funding from both Department of Commerce Public Infrastructure Fund and Division of
Water Infrastructure State Revolving Fund.
Scope of Services
DMP's Scope of Work will include the following tasks:
Task 0001: Department of Commerce and Division of Water Infrastructure Funding Applications
® Contact Department of Commerce and discuss funding options for project;
® Prepare Pre -application for consideration for Public Infrastructure Funding including supporting
documents;
® Review Division of Water Infrastructure (DWI) Funding Application Documents and prepare
application with supporting documents;
T: 336-886-4821 • F: 336-886-4458 • License: F-0245
6415 Old Plank Road, High Point, NC 27265 a www.dmp-inc.com
City of Dunn, NC
3015outh Tank Initial Funding Applications August 25, 2020 Page 2 of 3
Additional Services or Services Not Included
DMP has the capability to provide the following additional services, however at this time we have not
included these services as part of our scope. If any of these services are desired or become a requirement of
the project, additional fees will be negotiated.
® Preparing Engineering Report (ER) for Division of Water Infrastructure
® Preparing Final Application for Department of Commerce
® Engineering Design and Permit Assistance Services
® Surveying Services
® SUE Services
® Bidding Services
® Construction Related Services
Additional (extra) services are defined as any work item not included in the above scope of services that are
requested by the client or review agencies. Additional services will be billable at DMP Standard Billing Rates
that are current at the time the extra work is identified. Any meetings not included in the scope of services
will be considered extra. Extra work, after approval will be identified either in writing or by verbal
communication, but must be approved in writing by client before proceeding to perform such additional
services.
Compensation
DMP will provide Services based on our understanding of the project and the Scope of Work presented herein
for the following amounts, based on our experience with projects of similar scope and complexity:
Task Billing as Estimated Fee
The fee stated above, is based on the anticipated requirements and steps we will need to complete the scope
outlined in this proposal based on similar projects. Any changes to this fee budget will be reviewed and
approved before additional cost is incurred.
These services will be provided as a Task under the 2019 On -Call Professional Services Agreement. Periodic
invoices corresponding to the completed task outlined above will be sent at the beginning of each month,
and payment will be due within 30 days.
City of Dunn, NC
301 South Tank Initial Funding Applications August 25, 2020 Page 3 of 3
Summary
We appreciate the opportunity to work with the City of Dunn and look forward to working with you on this
project. If you have any questions or need additional information, please do not hesitate to call.
Sincerely,
DAVIS ® MARTIN * POWEELLL & ASSOCIATES, INC
Michael Goliber, PE
Partner, Senior Project Manager
(336) 819-5280, mgoliber@dmp-inc.com
Accepted: CityofDunn,NC
By: Date
Title:
The individual(s) above hereby represent and warrant they have the full and complete authority to enter into this
Task Order on behalf of their respective party.
P:12011�110132l2020 DWSRFond DOC IDF funding applicotionsIOMP Proposal for Preparing Funding Applications to DWSRF & IOF2020-08-25 FINAL.docx
• MARTIN ® POWELL
EERS & SURVEYORS dmp
641S Old Plank Road
High Point, NC 27265
D. 336.886.4821
Basis of Cost
Conceptual
❑ Preliminary
❑ Final
Date:
ESTIMATE OF PROBABLE PROJECT/CONSTRUCTION COST
Owner: City of Dunn Project #: 110132
Project: Highway 301 South - Elevated Tank
Mobilization (3% max)
Elevated Tank (Spheroid)
Tank Foundation Piles
Antenna Corral
8" D.I. Flanged Pipe
8" D.I. MJ Pipe
12" D.I. MJ Pipe
8" PVC Pipe
6" D.I. MJ Pipe
6" PVC Pipe
12"x12" Tapping Sleeve & Valve
12" Gate Valve
8" Gate Valve
6" Gate Valve
8" Altitute Valve
12" Swing Check Valve
Standrd Fire Hydrant
Tie into existing Water Line
Valve Vault
Chain Link Fence
Double Vehicle Gate
Single Gates
Splash Pad
Trench stablization stone
Select backfill (as directed by engineer)
Gravel (Driveway Repairs)
Erosion Contol
Remove & replace asphalt roadway
Electrical
SCADA Allowance
Quantity
Unit
Unit Cost
Total
1
LS
$
69,800
$
69,800
1
LS
$
1,700,000
$
1,700,000
1
LS
$
225,000
$
225,000
1
LS
$
40,000
$
40,000
310
LF
$
80
$
24,800
50
LF
$
75
$
3,750
335
LF
$
150
$
50,250
210
LF
$
60
$
12,600
50
LF
$
60
$
3,000
1470
LF
$
50
$
73,500
1
EA
$
10,000
$
10,000
2
EA
$
5,000
$
10,000
3
EA
$
2,500
$
7,500
4
EA
$
1,500
$
6,000
1
EA
$
25,000
$
25,000
1
EA
$
10,000
$
10,000
1
EA
$
6,000
$
6,000
2
EA
$
5,000
$
10,000
1
EA
$
50,000
$
50,000
200
TON
$
35
$
7,000
505
LF
$
40
$
20,200
1
EA
$
2,500
$
2,500
2
EA
$
1,000
$
2,000
2
EA
$
2,000
$
4,000
50
TON
$
35
$
1,750
50
CY
$
50
$
2,500
25
LF
$
100
$
2,500
1
LS
$
13,350
$
13,350
100
SY
$
100
$
10,000
1
LS
$
30,000
$
30,000
1
LS
$
30,000
$
30,000
TOTAL ESTIMATED CONSTRUCTION COST $ 2,463,000
CONSTRUCTION CONTIGENCIES (10% OF CONSTRUCTION COSTS) $ 246,300
Page 1 of 2
DAMS ® MARTIN • POWELLdmp
Basis of Cost
ENGINEERS &
SURVEYORS
0 Conceptual
6415 Old Plank Road
❑ Preliminary
High Point, NC 27265
❑ Final
p.336.886.4821
Date:
ESTIMATE OF PROBABLE PROJECT/CONSTRUCTION COST
Owner:
City of Dunn
Project #: 110132
Project:
Highway 301 South - Elevated Tank
Description
Quantity Unit Unit Cost Total
Technical Services
Engineering & Bidding Services
$
45,000
Construction Administration & RPR
$
145,700
TOTAL TECHNICAL SERVICES $ 190,700
Administation Costs
Planning
$
10,000
Grant/Loan
Applications & Administration
$
15,000
ER Preparation
$
20,000
Legal Costs
$
5,000
TOTAL ADMINISTRATION COST $ 50,000
TOTAL ESTIMATED PROJECT COST $ 2,950,000
This ENGINEER'S Estimate of Probable Project/Construction Cost is made on the basis of ENGINEER'S professionaljudgment and experience as a professional
generallyfamilior with the industry. The OWNER understands that the ENGINEER has no control over the cost of labor, materials, equipment, orservices
furnished by others, the Contractor's methods of determining prices, or the competitive bidding or market conditions. ENGINEER cannot and does not
guarantee that proposals, bids, or actual construction cost will not varyfrom estimates of probable construction cost as prepared by ENGINEER.
Page 2 of 2
e• .
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)AVIS • 1VIARTIN • -r0WEl
N G I N E E R S & SURV EY0F
641S OLD PLANKRID, HIGH POINT, NC 27265
(336)8864821 1 WWW.DMP4NC.COM I LICENSE: F-0245
Rom,
EXHIBIT DRAWING
NOT FOR CONSTRUCTION
VICINITY MAP
ELEVATED STORAGE TANK
NITS
HIGHWAY 301 SOUTH
ELEVATED STORAGE TANK
CITY OF DUNN
1 DMI D
DUNN
All -America City " i ( , o r du All -America City
City Council Agenda d
SUBJECT TITLE: Consider Award for Lakeshore Drive Water Line Replacement
Presenter: Michael Goliber, PE- Davis Martin
Powell and Director Heather Adams
Department: Public Utilities/Finance
Attachment: X Yes No Description: Engineer's Recommendation to Award, Bid
Tab, Map and Budget Amendment
Public Hearina Advertisement Date:
PURPOSE:
To consider awarding a construction contract for water line improvements on Lakeshore Drive.
BACKGROUND:
Due to the pipe age and the significant number of water main breaks on Lakeshore Drive, the replacement
project was previously approved by Council as a 2020-2021 Capital Improvement Project. Informal bids were
received on August 20, 2020 to replace approximately 2,420 Linear Feet (LF) of 6-inch water line along
Lakeshore Drive. A total of six (6) bids were received and the certified bid tab is enclosed for Council's
review. Central Builders, Inc. was the low bid at $270,270.
BUDGET IMPACT:
Staff recommends taking $20,270 from the 2020-2021 Water and Sewer Capital Project budget and borrow
the remaining $250,000 from a local lending institution. Since the bids have been tabulated, the City Finance
Director can now proceed with soliciting terms from local banks. We will be seeking a 5-year loan with yearly
repayments of $54,000 per year or less, A Budget Amendment reflecting the expenditure location and the
installment financing (revenue) is included in the packet.
RECOMMENDATIONIACTION REQUESTED:
Motion to award a contract to Central Builders, Inc for the water line replacement on Lakeshore Drive at a
cost of $270,270, to approve the Budget Amendment to increase the Enterprise Fund's Capital Improvement
Project budget and Installment Financing Income, and furthermore to direct the City Manager to proceed with
obtaining bids for loan of $250,000.
DAViS • MARTIN • POWELL
ENGINEERS 8 SURVEYORS
August 24, 2020
Re: City of Dunn, NC
Lakeshore Drive — 2020 Water System Imp.
Recommendation of Construction Project Award
DMP Project 200082(AL)
Ms. Heather Adams
City of Dunn
PO Box 1065
Dunn, NC 28335
Dear Heather,
Informal bids were received, opened and the totals were read aloud on August 201h. A total of 6 bids were received.
A copy of the certified bid tabulation details is enclosed. The low bid was submitted by Central Builders of Rocky
Mount, NC in the amount of $270,270. The cost is well within the Engineers' estimate for the project.
We have discussed the project with Central Builders and they are confident they can construct the project for the
unit prices included in the bid forms. Central Builders has successfully completed projects for the City of Dunn and
our other clients.
Based upon the above information, we recommend the water line replacement project be awarded to Central
Builders based on the total of their unit price -based bid in the amount of $270,270.
After Council considers awarding a construction contract for the project, we will prepare contract documents for
execution by the Contractor and City. If you have any questions, please give me a call.
Sincerely,
j
VI•MARTIN • POWELL & CIATE
n �cNeill, PE
RLM/rlm
c: File
T: 336-886-4821 • F: 336-886-4458 • License: F-0245
6415 Old Plank Road, High Point, NC 27265 • www.dmp-inc.com
City of Dunn, NC BID TABULATION DAMS - MARTIN - POWELI.
2020 Water System Improvements E N G I N E S R 5 & 5 U R V E Y O ft 5
Lakeshore Drive eocol.H . Iboa.. I.; J`c a$
&15aItl GWnk Pmtl.Xlp�PoiN.:ICP]e$ Ixvm.dnpin[tmn
DMP Projecl200082A
Central Builders, Inc.
PO Box 1679
Rocky Mount, NC 27802
Precision Earth and Pipe, LLC
PO Box 41465
Raleigh, NC 27622
Lerman, Inc.
3475 Jonesboro Road
Dunn, NC 28334
Columbus Utilities, Inc.
6215 Hinson Crossroads
Fair Bluff, NC 28439
Sandy. Hauling & Backhoe
PO Be. 1156
Rosedale, NC 28382
Temple Grading and Consq.
PO Box 1475
Lillington, NC 27546
ITEMI DESCRIPTION
QUANTITY
UNIT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
2020 Wafer System Improvements, Lakeshore Drive
i
MobliNcAlon(max. 3%of hid)
i
LS
$8.000.00
$80000000
S12,331001
$12,333.00
$15,544.00
$15,544.00
$8,500J)0I
$8,500.00
$2.500.00
$2,500.00
$13,585.00
$13,585.00
2
6"D.I. Water line
2,420
LP
$29.00
$70,180.00
$43.331
$104.858.60
$60.001
$145,200.00
S".001
$106,480.00
$70.00
$169,400.00
$93.75
5226,875.00
3
6"Gate Valve &Box
11
Ea
S1.150.00
$12,650.00
$1o997.001
$21,967.00
$31000.D0
53&000.00
S1,200.00i
$13.200.00
$2,325.00
$25,575.00
$10300.00
$14,300.00
4
Renew Water Services
24
Ea
$1,425.00
$34.200.00
S1.497.001
$35,928.00
$1,000.00
$24.000.00
$1.250.00
$30,000.00
$1,750.00
$42,000.00
$2.010.00
$48,240.00
5
Reconnect Sprinkler Uric
1
Ea
$1,400.00
$1,400.00
$99-001
$99.01)
$80G.W1
$800.00
$1,300.001
$1,300.00
$1.950.00
$1,950.00
$1,400.00
51,400.00
6
Reconnect Exlsitng Hydrant
1
Ea
$1,000.00
$1 A00.00
$3.997.00
$3.997.00
!1
$5,200.00
$3,650,001
$3,650.00
$3.275.00
$3,275.00
$2,250.00
$2,250.00
7
Reconnect Existing 2"Sim Off
1
Ea
$1,000.00
$1,000.00
$1,997.00
$1,997.00
$3,100.00
$3,100.00
$1,200.00
51,200.00
$875.00
$876.00
5650.00
$650.00
8
D.I. Fittings
1,600
Lbs
$4.50
$6,750.00
$5.97
$8'955.00
$10.00
$15,000.00
$6.40
$9,600.00
$750
$11.250.00
$1200
$18,000.00
9
Pavement Patch
H000
SY
$48.75
$97,500.00
$51.97
$103.940.00
$54.D0
$108.000.00
$95.00
$190,000.00
$6450
$129,000.00
$58.00
$116,000.00
10
Ditch Stabilization Stan.
500
Tans
$34.00
$17,000.00
$41.33
520.665.00
$56.00
$27,500.00
$40.00
$20.000.00
$50.00
$25,000.00
$45.00
$22.500A0
11
Waffles a.inlets,.ogn curb line
20
Ea
$57.00
$1,14LOO
$237.00
54,740.00
$50.00
$1,000.00
$95.00
$1,900.00
$80.00
$10600.00
$65.00
$1,300.00
12
Ressed all disturbed areas
1
LS
$12,700.00
812.700.00
$6,933.00
$S9W.00
$12.000.00
$12,00oNO
$90500.00
$9.50D.00
$5.000.00
$5,000.00
$6,000.00
$60000.00
13
Rrroveunsuitabid soil, if necessary
200
CY
$5.00
$1,000.00
$17.33
$3,466.00
$30.00
$6.000.00,
$14.00
$2,800.00
$15.00
$3,000.00
$1625
W.250.00
14
Borrow Mate dal If needed
200
CY
$12.50
$2,500.00
$17.33
53,466.00
530D0
$6,000.00
$60.00
$12,000.00
$30.00
$QD00.00
$3625
37,250.00
15
8°z6"Tapping Sleeve&Valve
1
Ea
$3,250.00
$3,250.00
$3,933.00
$3,933.00
$4,800.00
$d,800.00
$6,200.00
$6,200.00
W,500.00
$3,500.00
$4,000.00
$4,000.00
TOTAL BID
$270270.00
$337,2rr7Mj
0
$416,330.00
$429,925J001
1 $485,600.00
Red Oenotes Corrected Mathematical Errors
THIS IS TO CERTIFY THATTHIS TABULATION IS CORRECT
COPY OF THE BIDS SUBMITTED, THIS THE 20DJ.QAY OF A
DAVIS
TRUEANDACCURATE
SEAL
10117
DMP PROJECT 200082A Pagc I of 1
CITY OF DUNN
REQUEST FOR BUDGET REVISION
FISCAL YEAR ENDING 6/30/2021
Department: Public Utilities
Budget Amendment#:
Date: 9/8/2020
FUND
LINE ITEM DESCRIPTION
Appropriation
Before
Amendment
Amount of
Amendment
Increase/Decrease
Appropriation
After
Amendment
Enterprise Fund
30-810-7402
Capital Improvement Projects
$ 215,000
$ 250,000
$ 465,000
Iy/�q�U]INl t�iiS��
$ 250,000
FUND
LINE ITEM DESCRIPTION
Appropriation
Before
Amendment
Amount of
Amendment
Increase/Decrease
Appropriation
After
Amendment
Enterprise Fund
30-390-2000
Installment Financing
$ -
$ (250,000)
$ (250,000)
HtVtNUE I I AL:
CERTIFICATION: I certify this requested budget amendment was approved by the City Council on:
City Manager: Date: 9-08-2020
Finance Director: Date: 9-08-2020
JUSTIFICATION: This BudgetAmendment is to provide for funding to
cover expenses related to the Water System
improvements for Lakeshore Drive in 2020 which have
been approved.
FUNDING SOURCE: Bank loans to cover the cost of the project.
btftd �° D � 0 � t N""' � N""' bcad
SUBJECT TITLE: Advisory Board Appointments for Community Appearance Committee (CAC)
Presenter: City Manager Neuschafer
Department: Administration
Attachment: X Yes No Description: Information Sheet for CAC, Cemetery Advisory
Board Roster, and Applications for consideration
Public Hearing Advertisement Date:
PURPOSE:
To fill vacancies on the newly formed Community Appearance Committee and designate the Chairman
All members of the Dunn Cemetery Advisory Board (Roster included) have been contacted and would like to
be considered for CAC.
Cindy Atkins
Ann Fairley
John Frazee
Linda James
New Applicants include:
Elyse Johnson
Marian McDonald
Tasha Williams McDowell
Lynwood Massengill
Meredith Bradham to represent the Lucknow Garden Club
Rodney Stewart, President Elect — The Dunn Chamber Board met and determined that their representative
should be the President Elect, so this representative will change each January.
RECOMMENDATIONIACTION REQUESTED:
To approve any board appointments and to appoint a Chairman of Community Appearance Committee at the
discretion of the Council.
City of Dunn
Community Appearance Committee
The Beautification Committee will serve as an advisory board to the City Council in providing
leadership and guidance on programs and projects to improve the City's overall appearance and
image.
The committee will provide input to the Council and management; study and make
recommendations on improving the overall appearance of the City; coordinate, initiate and promote
City-wide beautification programs and projects while encouraging community participation.
Duties:
- to initiate, promote, and assist in the implementation and development of City-wide
beautification programs to include community participation;
- to seek to coordinate the activities of individuals, agencies and organizations, public and
private, whose plans, activities and programs impact the appearance of the City;
- to study and make recommendations to the Council on improving the overall appearance of
the City to include, but not limited to: cemeteries, parks and open spaces;
- to provide input and assistance to staff in the planting and maintenance of trees and other
vegetation as these plantings are incorporated into the City's budget; and
- to provide input, guidance and assistance in the development of projects related to the
appearance of the City, as needed and requested by Council and Management.
Committee Organization:
Committee should include members of the community with interest in the overall appearance
and image of the City with up to 11 members as follows:
1 — Chamber of Commerce representative
2 — Officer/Member from local Garden Club
3 — City of Dunn staff person assigned by the City Manager
4 — 8 additional members
Effort should also be given to include individuals who have had special training or experience
in a design field, such as architecture, landscape design, horticulture, or a closely related field.
This committee will serve at the discretion of the City Council and meet as needed. All
appointments will be for one-year. After the committee has been established and wonting for
a period of one year, this committee will be reevaluated by the Council to determine if any
changes need to be made for the continuation of this committee.
Applications are available on the City of Dunn Website: www.cityofdunn.org or by contacting
the City Clerk at 910-230-3500 or twilliams@dunn-nc.org.
NAME
ADDRESS
EMAIL;
PHONE
APPOINTED
TERM ENDS
Vacant
06-30-2021
Vacant
06-30-2021
John Frazee
500 S Powell Ave
frazee@ymail.com
910-892-6722
04-10-2018
06-30-2021
Linda James
507 W Wake St
910-890-1730
10-15-2019
06-30-2022
Cindy Atkins
5526 Plainview Hwy
cindy.atkins00@gmail.com
910-322-9506
03-10-2020
06-30-2022
Vacant
1
1 06-30-2022
Ann Fairley
300 S Little Ave
Mail: 714 E Divine St
annfairley582@gmail.com
910-658-4904
06-09-2020
06-30-2023
Board Information
Board Members are appointed for 3-year terms and no member shall serve more than 6 consecutive years. Member must be off board a
minimum of 1 year before being eligible to serve again.
All members shall be residents of the City with the exception of a minimum of 1 and a maximum of 2 residing outside the corporate limits.
The City Council shall appoint 1 elected official as ex-officio and the City Manager shall appoint 1 member of City staff as ex-officio.
MEETING: As needed but not less than quarterly.
AUGUST 3, 2020 UPDATED
89UNN uorlhn roli nn DUNN
Ail•ffinericaCity
1
1 I City Council agenda Form 11111
® Meeting ate-, September 8, 2020
1989 * 2013 1989 * 2013
SUBJECT TITLE: Reports • Goals and Objectives established by Council
Presenter: City Manager Steven Neuschafer
Department Heads
Department: Admin
Various
Attachment: X Yes No
Description: Monthly Reports
Public Hearing Advertisement Date:
PURPOSE:
Attached please find the Monthly Reports for the Goals and Objectives established by the Council at the
2020-2021 Budget Retreat. Changes are highlighted in yellow.
BACKGROUND:
Six Month Goals and Objectives for FY 2020-2021
- Complete Dog Park
- Trail from Tyler Park to Tart Park
- Storm Water Drainage — Continue to Clean and Clear out Storm Water Inlets
Paving Projects — Repair of Potholes and Small Scale Paving Projects
- Aggressive Code Enforcement — Dilapidated and Boarded up - Residential and Commercial
- Start Visioning Process
- Implement Downtown Main Street Program
Four-year Long Term Goals and Objectives
- Land transactions for Business Development supporting Community Growth
- Address Infrastructure Needs — Paving, Water and Sewer, Storm Water
- Water Improvements to support existing and additional Water Sales for Future Growth
- Government Facilities Upgrade: Police Locker Rooms, Public Works, Parks and Recreation, City Hall
and Water Tower — 301 South
- Economic Development Team in support of Vision Plan
Administration — Planning — Inspections — Parks and Recreation — Public Utilities — Public Works — Police
Construction Projects
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
Acknowledge receipt of the Monthly Administrative Reports pertaining to the Goals and Objectives set by
Council at the FY2020-2021 Budget Retreat.
Four -Year Long Term Goals
1
Land Transactions for Business
1.Research specific requirements —
Research Requirements and Unknown at Phased
Development supporting
other municipalities
what other municipalities are this point Approach
Community Growth
2.Develop Plan Identifying Properties
doing Development
(most likely after Vision Process has
Plan
been completed)
By: 11/30/2020
3.Develop Phased Approach for
By:12/31/2021
Purchasing and Development
2
New City Hall
1.Develop plans and Architectural
Develop Plan/Research
Design
other City Halls and Get
2.Council Approval to proceed
Plans Designed — Council
3.RFP's
Approval maybe needed for
design phase
By: 12/31/2021
3
Economic Development Team
1.Research specific requirements
Research
Depending on
related to municipalities and research
Council
what other municipalities are doing
By: 12/31/2020
Approval
2. Develop Cost Analysis
3. Council Approval of positions and
By: 07/01/2021
facili costs
4
Implement Vision/Strategic Plan
This will occur after the Plan has
Kick off was July 28.
This will begin once the
Unknown
Plan should be
been completed and adopted.
Survey is in progress
Strategic Plan is complete.
completed by
All Vision Reports are under
12/31/2020
Planning.
Updated September 20
Goals and Objectives FY2020-2021
Planning D
Short-Term Goals
7
Tyler Park to
Tart Park Trail
1. Research & develop proposed route
2. Produce proposal with cost estimates
3. Present to Council for approval
4. Publish Request for Bids
5. Open bids
6. Finalize contract(s)
7. Begin work
8. Complete work
1. Proposed route developed.
2. Produced proposal with
cost estimates.
3. Presented to Council June
9; received comments
1. Develop Signage Plan
2. Seek Funding
Unknown at this
point
12/31/2020
1. Select consultant
1. Consultant selected
5. Continue outreach to
2. Obtain Council Approval for CM to proceed
2. Council Approval for CM to
stakeholders.
3. Finalize contract w/consultant & MOU
proceed obtained
w/Chamber
3. Contract w/consultant &
4. Establish process schedule
MOU w/Chamber finalized
5. Initiate outreach to stakeholders, focus groups,
4. Established process
Begin
and general public
schedule: July 2020-April
implementation
2
Visioning Process
6. First draft of Vision, goals, & objectives shared
2021
$50,000
of Strategic Plan
with stakeholders & public
5. A. Set Kickoff date: July 28
by
7. Final deliverables delivered
6. July 28 kickoff a success:
4/31/2021
8. Council approval of Vision/Strategic Plan
107 people watched it on
9. Implementation of Strategic Plan begins
Facebook
7. Developed outreach plan
(8-28) and are continuing
outreach to stakeholders
1. Complete checklist
1. Checklist complete
2. Maintain implementation of
2. Maintain implementation schedule of Plan of
2 .Achieved Main Street Status
Plan of Work per Main
Work
3. Started working with mural
Street program
3. Achieve Main Street Designation: 7/1/2020
designer.
requirements
Main Street
4. Implement mural project
3. Find building for Mural
Unknown at this
3
Program
a. Establish committee to oversee project
4. Establish funds for Murals
point
12/31/2020
b. Select location for mural w/property owners
c. Publish RFP for artists.
d. Artist proposals due
e. Interview / select artist
f. Finalize contract w/artist
Updated August 20
Dunn City Council Undated September I 2Mn
Imagine Dunn Strategic Vision Plan Update
The City of Dunn and the Dunn Area Chamber of Commerce are working together, with
other organizations and the general public, to develop a Strategic Vision Plan for the 'Flo
Dunn community. The finished plan will include an Action Plan with priority goals and y-�
objectivesfor the next 10 to 15years. This plan is intended to serve as aguideforfuture I AC. I N
planning and investment decisions relating to the City of Dunn. D mmumm 1 Nh` N
A FIATMIC ` I ,101,1 !"LAM
The Dunn Vision Group met recently to develop an outreach strategy to encourage participation with the
survey. Aaron Arnett developed a shortened survey for us to distribute for people who do not have access
to computers or smart phones. Ideally, people will participate online, but we want everyone to have an
opportunity to provide input. Each member of the committee will be contacting key stakeholders and
groups throughout the community over the next several weeks to encourage them to complete the survey
and promote it to their employees, colleagues, families, and friends. We have increased the posts to the
Imagine Dunn Facebook page and will include a "Question of the Weep' via Facebook Live. Given the Dunn
area's population, the consultant believes 600 completed surveys, if drawn from a broad cross section of
the community, would provide a good basis for a strategic plan. As of August 31, we have 282 responses, a
very good start. The survey is scheduled to be closed October 31, 2020.
If you would like any flyers, QR Code cards to hand out and/or short printed surveys, please get with
Tammy Williams and let her know what and how many you would like.
MAGINE
D 0 0
tim N 1NE
Si RATEGIC VISION PLAN
We Need
Your Input
Use your phone's camera to scan the QR code or
visit wrawsurv�yrr�3n4:.e��.comlr/irnagilWdunn
to take the online survey.
January 1—July 31. 2020
1 Aggressive Code Enforcement —
Dilapidated and Boarded up
Residential and
Non -Residential
2 Update Non -Residential
Maintenance Code and Minimum
Housing Code
Updated September 20
Inspections
Short -Term Goals
1. Identify substandard properties
2. Inspection of property
3. Communicate options with owner
4. Bring into compliance or demo
1. Research NCGS and other
jurisdictions ordinances
2. Draft and make changes to City's
ordinance in accordance with NCGS
3. Have City Admin and City Attorney
approve drafted ordinance.
4. Have City Council approve and
adopt changes to ordinance.
• Research other
jurisdictions across the
State.
Continue identifying
substandard properties and
bringing up to code or having
removed.
Draft and make changes to
City's ordinances
12/31/2020
Short -Term Goals
Four -Year Long -Term Goals
Updated August 20
Goals and Objectives FY2020-2021
Public Utilities
Four -Year Long -Term Goals
e. ®e e • - e
e 0.
Budget PER in FY
• e .e
a 1 e-
Send out RFQ to solicit Engineering
e• •e
0.
Design and
1
Infrastructure Needs —Water
1. Complete Preliminary
Plant improvements to
Engineering Report (PER).
2020-2021.
engineering services and
Construction
enhance water sales and to
Submit draft PER to USDA
and select Firm. Construction
(TBD)
handle future growth
2. Secure funding/Council
Budget (TBD)
approval
3. Design/permitting/bid
4. Award/construction
2
Infrastructure Needs — Sewer
1. Complete Preliminary
PER is complete-
Secure funding for
Phase 1-
2022
Collection System
Engineering Report (PER) Submit
submitted draft PER to
Council approval based
$2,651,250
Rehabilitation -Phase 1 Areas-
draft PER to USDA
USDA in August 2020
on USDA award
® Powell Ave -Joy St.
2. Secure funding/Council
crossing Dunn Erwin
approval
Rd to Hwy 421 E8-
3. Design/permitting/bid
E13A
4. Award/construction
® Carolina Drive at
Lakeshore 01-02B,
027-029A
• Joy Street and Powell
to Sue E8-E22
® Best Street P136-P56
Commerce Drive
F109-F108
® Erwin Rd, Sue Ave
west E15-E26
® Clinton Ave -Pope to
end of force main
JC34-G29, G29-G34D
Updated August 20
3
Water Tower 301 South
1. Meet with funding agencies
Consider engineering
Secure funding for
$3,000,000
2023
2. Secure funding/Council
proposal and submit
Council approval
approval
loan and grant
3. Design/permitting/bid
applications by 9/30/20
4. Award/construction
Updated August 20
• • ••yrMWOOKIM1
Public Works
Short -Term Goals
1. Set up schedule to wash and clean
Have cleaned and washed
Clean and wash at least, $
•
1
Storm Water Drainage —
Cleaning and Clearing out
storm drains
2- storm drains, and 6
10 storm drains, a month
Storm Water Inlets
ditches.
Total Storm Drains
Cleaned since Goal: 41
2
Paving Projects to include filling
1.Hiring of Employees for Asphalt
Two, Employees have
Hire the personnel as
$
potholes and small scale
Paver
already been hired, HR'is
discussed at the Budget
projects — worst first
seeking one more to
Retreat. HR is in the
complete the asphalt crew
Process of hiring three
more employees.
2.Do potholes at lease, Once a Week.
;16-potholes have been
$150.00.00
filled this month
Continue to repair
potholes as needed.
Total potholes filled since
Goals set: 1'i18
Updated September 20
Goals and Objectives FY2020-2021
Public Works
Four -Year Long Term Goals
•
•
11 Paving oProjects Street Repairs: Bay Street, General DMP has been hired as the $665,000 for 12/31/2020
Lee Ave, Broad St, Watauga Ave and engineer for these projects. resurfacing
Lakeshore Dr to include other
infrastructure repairs.
2 Storm Water Projects - Juniper 1. Land purchased on
Creek Watauga Ave.
2. Hired DMP to Design
and Evaluate
3 Public Works Facility 1. Advertise Request for Circulating draft RFQ Advertise and select TBD TBD
Qualifications (RFQ) to select internally Firm to design and
Engineer/Architect for 30% design renderings
& renderings
2. Secure funding/Council
approval
3. Final design/permitting/bid
4. Award/construction
Updated September 20
Four -Year Long Term Goals
Updated September 20
MOMIffeTMOWKIxomem
1 Storm Water Repairs — East Bay 1. Design
Approval for Design June 2021 TBD Public Works
Street from S Clinton to Wilson Ave 2. Bid
In Design
3. Construction
2
Storm Water Repairs — N General
1. Design
Approval for Design
June 2021
TBD
Public Works
Lee
2. Bid
In Design
3. Construction
3
Storm Water Repairs - E Broad St
1. Design
Approval for Design
June 2021
TBD
Public Works
2. Bid
In Design
3. Construction
4
Water Improvements — W Broad
1. Design
Approval for Design
June 2021
TBD
Public Utilities
2. Bid
In Design
3. Construction
5
Water Improvements — N Watauga
1. Design
Approval for Design
June 2021
TBD
Public Utilities
2. Bid
In Design
3. Construction
6
Water Improvements — Lakeshore
1. Design
Approval for Design
June 2021
TBD
Public Utilities
Drive
2. Bid
Bid Scheduled for August 20
3. Construction
Bid Complete
7
Sewer Improvements — N Watauga
1. Design
Approval for Design
June 2021
TBD
Public Utilities
2. Bid
In Design
3. Construction
8
Resurface N Watauga from W Cole
1. Design
Approval for Design
June 2021
TBD
Public Works
to W Cumberland
2. Bid
In Design
3. Construction
Updated September 20
DUNK orh lino I)UNN
bcftd " D btbd
All -America city ",,, "II �� _ All -America City
1 City Council Agenda Form1 1
® Meeting Date-, September 8, 2020
1989*2013 1989 *2013
SUBJECT TITLE: Administrative Reports
Presenter: City Manager Steven Neuschafer
Department: Admin
Attachment: XYes No
Description: Monthly Reports
Public Hearing Advertisement Date:
111t41ib91
1) City Manager's Report
2) Financial Report/Assessment Update
3) Monthly Departmental Reports included:
- Communications/Public Information
- Planning & Inspections Report
- Public Works Report
- Public Utilities Report
- Parks & Recreation Report
- Library Report
- Police Report
•P41��
BUDGET IMPACT:
RECOMMENDATIONIACTION REQUESTED:
Acknowledge receipt of the Monthly Administrative Reports.
north Carolina
H M 'L� LW OF L�NN
city of Bunn
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335
(910) 230-3500 • FAX (910) 230-3590
www.dxinn-nc.org
MEMORANDUM
To: Honorable Mayor, City Council Members
From: James 0. Roberts, Finance Director
Subject: Financial Report
Date: September 8, 2020
Mayor
William P. Elmore Jr.
Mayor Pro Tem
Chuck Tumage
Council Members
J. Wesley Sills
April L. Gaulden
Frank McLean
Billy Tart
Dr. David L. Bradham
City Manager
Steven Neuschafer
• The City, as of August 31, 2020 had $2,460,850 in cash in the General Fund and $2,361,713 in the
(NCCMT Term Account) Water -Sewer Fund. Through August of 2019 the City had $3,613,251 in the General
Fund and $2,333,838 in the Water and Sewer Fund. We have spent over $1,000,000 on Tart Park and will
close that loan shortly. We also have over $370,000 expended on PJ's project and we are waiting on DOT to
reimburse us.
• Our Taxes for the 2020 year have just been sent out. We will begin to receive more tax payments in
September. In July we received $50,889. This was $16,278 more than we received last year. Our estimate
for the 2020 tax year is $4,213,600. These totals include Property, Motor Vehicles, and Downtown Service
District taxes.
• Sales Tax Revenue finished the year in June strong with monthly receipt of $201,690 up 5.5% from the
same time last year. We pulled in a total of $2,310,420 for the year (3.6% above budget). This is 103.68% of
our total expected income. Our Budget for that income for the 2021 budget year is set at $2,212,000. Sales
Tax Reports from the Department of Revenue are provided at least two months behind actual collections.
• Utilities Sales Taxes are reported quarterly. We should receive this report and money in the Middle of
September. The last report received was from March 31, 2020. This amount includes Electricity, Natural
Gas, Telecommunications, and Video Programming Sales faxes. It is budgeted in 2021 for these four areas at
$739,000.
• Building Permit Fees for the month of August were $7,094 for a total collected for the year of $16,595
or 16.6% of budget. Our budget for the year is $100,000.
• Water and Sewer Revenues for the month of August were $510,066. Our total to date collected is
$999,387 or 17.1% of budget. Year to Date in 2020 was $1,063,498, Our budget for the year is $5,850,000.
• Expenditures are at 14.8% of budget in the general fund. Our Budget is $11,533,700 and we have
expended $1,703,130. The Water and Sewer fund has spent 10.4% of budget which was $6,696,000 and we
have expended $694,084. The benchmark for this period is 16.7% of budget.
® Debt Service payments from the General Fund made in August included the Tyler Park II loan and the
Downtown Revitalization loan totaling $260,718, Expenditures to date are $434,020 out of our total
budgeted amount of $796,560. Debt Service for the Water/Sewer Fund is budgeted at $1,015,200 and to
date, no funds have been expended.
DUNN
Aere CMVZILne mabfers
ppolERmerlea Citggg (vim,
Y I
Expenditures for City of Dunn
B,dgetnm... t
5 u....
awx
B/u=o]o E.pe�aB�,ea ream oam
5 �
ta.ea
B udgel Pem aln ing
$ 9830�5]OW
B53%
EXPENDITURES FOR THE CITY OF DUNN
$1,703,130.00
EXPENDITURES YEAR TO DATE `zBUDGET REMAINING I
Expenditures for Water and Sewer
Budget Amount
9/1/3030 Evpend llu mrVea, to Dale
B udge[ Remaining
s s,gRcmom g a
lA%
S s, stsao ez.gu
WATER / SEWER EXPENDITURES
$694,084.00
&I EXPENDITURES YEAR TO DATE i � BUDGET REMAINING
To:
From:
Subject:
Date:
north Carolina
IJUNN
city of duos
POST OFFICE BOX 1065 < DUNN, NORTH CAROLINA 28335
(910) 230-3500 • FAX (910) 230-3590
www.dtinii-nc.org
Honorable Mayor, City Council Members
James 0. Roberts, Finance Director
Liens and Accounts Receivables
September 8, 2020
Mayo
William P. Elmore Jr.
Mayor Pro Tenn
Chuck Turnage
Council Members
J. Wesley Sills
April L, Gaulden
Frank McLean
Billy Tart
Dr. David L. Bradham
City Manager
Steven Neuschator
® The General Fund assessments, Water and Sewer assessments, and old demolitions
total $127,314. Of this more than $82,000 is over 10 years old. This amount involves
41 individuals and does not change from month to month.
® For our Weedy Lots and new Demolitions, the amount owed the city as of August 27,
2020 is $ 277,727. We billed approximately $7,200 during the month of August for
Weedy Lots, New Demolitions, Penalties and Interest. We received approximately
$200 in payments.
® We have 311eins in place totaling more than $ 83,000. We have 8 leins in nplace with
$20,150 on Assessments and another $34,500 on properties. No new changes for this
month.
® No new Debt letters were sent this month.
® 140 property owners makeup approximately $230,000 worth of the debt. 55
property owners make up $199,000 of this amount. We have 7 property owners
where we are unable to contact them due to invalid addresses.
a Pope Law Group is continuing to work on foreclosures for several property owners.
Miere GO'7iZMunG xaffers
During the month of August I continued posting on all social media sites including
the Imagine Dunn Facebook Page. I have started gathering and working on the State
of the City to go on our website.
�' ••
I am working on outreach in the Downtown community as I step into the role of
Downtown Coordinator. In the next month there will be a lot of outreach to them
about the Imagine Dunn Survey and promotion. I will continue to work on the State
of the City for the website as well and to advertise on our Facebook page.
03- Goals
My main goals for the upcoming month will be to finish the State of the City. I would
also like to have met with most of the businesses Downtown for an introduction and
Imagine Dunn promotion.
04- Stats
Facebook: Instagram:
Page Likes: 2625 (25 new likes) Page Like: 849 (13 new likes)
Reach:9,080 Reach:1730
#1 post: Smoke Testing (2.4k) #1 post: Tart Park Update
#2 post: EPA Administrator (1.9k) #2 post: Library Hours
� MNN
W/ICIi IVIRIII4]([ip A16EL
JULY 2020 1 Monthly Development Report
Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax
910-230-9005 1 www.dunn-nc.org
DI" "NN
-- u%na cmnnum<�� n �maElem
"Please note, that these are all NEW code enforcement items. This does not include items that were
followed up on, or are at a later stage in enforcement."
101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org
*Data from Mobile311 work order system (does not include all work performed)
101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.ora
*Data from Republic Services report
LLuD
mr�eix �mnnxur< nmllcrr
101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org
*Data from Mobile311 work order system (does not include all work performed)
*Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing.
INN
u�ry rarnnumriv maifem �
*Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records
Water and Sewer Project Update (Council Approved Projects)
DUNN
v�,a �an,munr matters
Dunn Parks & Recreation Department Monthly Review I
Dunn Parks & Recreation 1205 Jackson Road, Dunn, NC 28334 ( (910) 892-2976 Phone
(910) 892-7001 Fax I www.dunn-nc.org
August 2020
Monthly Recreation
Dunn Parks & Recreation August Monthly Narrative Report
COVID-19
All Dunn Parks and Recreation facilities remain closed to the general public with the health and well-
being of our patrons being most important to us. During phase 2 walking trails, open spaces and tennis
courts are available while practicing social distancing and maintaining gathering limits.
Sports Programs
We opened online registrations for fall sports on July 7th without accepting any money understanding
the possibility of not having these programs. This also allowed us to better gauge the demand of sports
in the midst of COVID-19. On August 12th county recreation departments held our fall sports meeting in
which each department voted to postpone fall sports (football, soccer, cheer and volleyball) to re-
evaluate early 2021. Each department also agree to engage our respective advisory boards and councils
on possibly offering baseball and softball as those sports are better equipped to maintain social
distancing.
E-Sports
We opened registration for Fortnite Battle Royale tournament on July 13m to last through August 6th.
This was our third E-sports tournament since making the decision to cancel spring sports. The
tournament lasted August 7th through August 91h. It was a double elimination tournament in which
Brody Parker was crowned the tournament champion.
Tart Park Renovation
After reports during the monthly construction meeting on August 261h the project completion date has
been delayed due to continuous inclement weather, construction material delay and corrective actions
required by contractors. An updated completion date has not been determined as of yet. The City will
look to submit for a grant deadline extension with the PARTF authority.
Recreation Advisory Board
Last meeting was held on Tuesday, August 111h 6:00 p. m. at Dunn Community Center. The next
meeting is scheduled for November 101h at 6:00 p. m.
July 2020 1 Monthly Library Report
Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385
www.dunn-nc.org/library
Minutes viewed.
Pa�toE
STATISTICAL REPORT: JULY, 2020
TOTAL INCIDENTS REPORTED
282
CRIMES BY TYPE
HOMICIDE
0
RAPE
1
ROBBERY
4
AGGRAVATED ASSAULT
2
BURGLARY (BY FORCE)
0
BURGLARY/ B&E (NON -FORCE)
30
LARCENY FROM VEHICLE
15
LARCENY (ALL OTHER)
23
SIMPLE ASSAULT
10
CRIMINAL INNESTIOATION S
CASES ASSIGNED
85
CASES CLOSED
102
RECOVERED PROPERTY VALUE
$3,130.00
SEARCH WARRANTS EXECUTED
0
DRUGS SEIZED
0
JUVENILE INVESTIGATIONS
CASES ASSIGNED
3
CASES FILED INACTIVE
0
CASESEX-CLEARED
1
CASES CLEARED BY ARREST
I
CASES UNFOUNDED
0
TOTAL CASES CLOSED
1
ADULT ARREST TOTAL
0
JUVENILE ARREST TOTAL
I
FELONY CHARGES TOTAL
8
MISDEMEANOR CHARGES TOTAL
0
RECOVERED PROPERTY VALUE
0
VALUE OF NARCOTIC/MONIES SEIZED
0
CURFEW WARNINGS
0
CURFEW VIOLATIONS
0
SPECIAL OPERATIONS WORKED
0
COMMUNITY SERVICES/PRESENTATIONS
0
%T COTIGS INVEST. SEIZURES
MARIJUANA
80.4 Grams
COCAINE
0
METHAMPHETAMINE
7.5 Grains
HEROIN
21.5 Grams
PILLS
3 Dosage Units
OTHER DRUGS
2.5 Grams
FELONY ARREST TOTAL
19
MISDEMEANOR ARREST TOTAL
25
FIREARMS SEIZED
1
PROPERTY VALUE
0
US CURRENCY
0
SEARCH WARRANTS
0
STREET VALUE OF DRUGS SEIZED
$19,480.00
TOTAL DROP BOX MEDS COLLECTED
237.2 Grams
PATROL DIVISION
SPEEDING
52
SEAT BELT VIOLATION
3
PASSENGER SEAT BELT JUVNILE
0
NO OPERATOR'S LICENSE
13
DRIVE WHILE LIC. REVOKED
28
FAILURE TO STOP AT STOP SIGN
2.5
RUNNING RED LIGHT
2.5
FAILURE TO REDUCE SPEED
2
MISDEMEANOR ARREST TOTAL
65
FELONY ARREST TOTAL
25
FIREARMS SEIZED
5
MARIJUANA SEIZED
1,999.37 Grams
COCAINE SEIZED
10 Grams
HEROIN SEIZED
1 Gram
OTHER DRUGS SEIZED
Assorted Pills
US CURRENDY SEIZED
$2X3.00 US
COUNTERFEIT CURRENCY
$20 US
CONTROL & SHELTER
TOTAL, # CALLS: 46
—ANIMAL
CANINE'
PICKED UP
19
IN POUND
3
RETURNED
8
ADOPTED
7
ESCAPED
0
EUTHANIZED
0
BITES
1
ISOLATED
1
FELINE
PICKED UP
43
IN POUND
32
RETURNED
0
ADOPTED
17
ESCAPED
0
EUTHANIZED
6
BITES
0
ISOLATED
0
ANIMALS, WARNINGS AND
MILEAGE
OTHER ANIMAL CALLS
I
WARNINGS (Verbal)
13
CITATIONS
0
ANIMAL
CONTROL
VEHCLES
VEHICLE #55 Mileage
610
VEHICLE #56 Mileage
982
Page I 1
Announcements
September^ 8, 2020
City Council Meeting
➢The next regular City Council Meeting is
scheduled for Tuesday, October 13th at 7:00 p.m.
ABC Minutes and Financial Reports
CITY OF DUNN ABC BOARD
Minutes of Meeting
June 23, 2020
The Dunn ABC Board met on June 23, 2020. Present at the meeting: Board Members,
Dal Snipes, Alice Judd, Lynn Jernigan, and Finance Officer, Charles Willis, Manager,
Robert Parker, who served as Secretary to the Board. Dunn City Manager, Steven
Neuschafer, also attended.
Mr. Parker presented the minutes of the May 26, 2020 meeting that were approved by the
Board.
Each Board Member was given a copy of May, 2020 Financial Statements. The Board
reviewed the statements noting sales in May 2020 were $70,553.55 above last year. Year
to date sales are $282,165.83 above last year. Mixed Beverage sales are $10,485.73
below last year.
The Board held a Public Hearing and approved The Amended Budget for 2019-2020, and
the Budget for 2020-2021. Copies attached.
The Board adjusted the store operating hours form 10:OOam till 7:OOpm Monday -
Saturday.
The Board held an executive session regarding personnel.
There was no conflict of interest at this meeting.
No other business.
The next ABC Board Meeting will be July 21, 2020.
With no other business, Lynn Jernigan motioned to adjourn which received a second
from Alice Judd.
Robert S. Parker
Page:•1
Date: 06/10/20 at 3:54 PM
_______= Sales =_______
REVENUE
LIQUOR SALES - STORE #1
LIQUOR SALES - STORE #2
LIQUOR SALES - MIXED BEVE
LIQUOR SALES - MB TAX
INTEREST EARNED
OTHER INCOME
DUNN ABC
Income Statement
From May 1, 2020 Through May 31, 2020
Last Seq. #: 1260
PTD Post %Sales Budget %Budg YTD Post
108,160.05
37.7
83,367
129.7
983,148.05
173,592.10
60.5
125.050
138,8
1,607,850.70
4,199.70
1.5
9,333
45.0
92,860.15
837.50
0.3
1,917
43.7
17,838.76
4.44
0.0
16
27.8
136.02
0.00
N/A
0
N/A
6,000.00
Total Sales 286,793.79 100.0 219,683 130.5 2,707,833.68
___= Cost of Sales =___
TAXES BASED ON SALES
N.C. EXCISE TAX
57,356.00
20.0
47,916
119.7
531,725.00
REHABILITATION TAX
813.82
0.3
816
99.7
7,843.36
MIXED BEVERAGE TAX
0.00
N/A
1,000
N/A
8,501.00
MIXED B. TAX DEPT HUMAN R
0.00
N/A
100
N/A
850.08
Total TAXES BASED ON SALE
58,169.82
20.3
49,832
116.7
548,919.44
COST OF SALES
PURCHASES STORE #1
60,927.02
21.2
47,272
128.9
582,314.35
PURCHASES STORE #2
94,416.74
32.9
70,907
133.2
872,740.27
TRUCK DELIVERY COST
310.00
0.1
120
258.3
4.220.00
INVENTORY ADJUSTMENT
-1,949.76
( 0.7)
0
N/A
-24,582.76
Total COST OF SALES
153,704.00
53.6
118,299
129.9
1,434,691.86
Total Cost of Sales
211,873.82
73.9
168,131
126.0
1.983,611.30
Gross Margin
74,919.97
26.1
51,552
145.3
724,222.38
______= Expenses
EXPENSES
SALARIES -DUNN
30,065.80
10.5
24,168
124.4
251,968.75
PAYROLL TAXES - DUNN
2,300.00
0.8
1.834
125.4
19,275.25
N.C. RETIREMENT FUND
980.43
0.3
916
107.0
9,131.73
GROUP INSURANCE
1,615.46
0.6
1,000
161.5
14,671.16
401KFUND
545.28
0.2
292
186.7
3,655.50
CASH VARIANCES
-56.16
0.0
0
N/A
-757.34
CREDIT CARD CHARGES
2,605.07
0.9
2,083
125.1
25,819.81
DEPRECIATION
1,030.39
0.4
0
N/A
11,334.29
REPAIRS & MAINT.
932.95
0.3
667
139.9
8,565.43
Page: 2
Date: 06/10120 at 3:54 PM
DUNN ABC
Income Statement
From May 1, 2020 Through May
31, 2020
Last Seq. #: 1260
PTD Post %Sales
Budget
%Budg
YTD Post
COMPUTER MAINT.
0.00
NIA
834
N/A
9,460.70
UTILITIES
1,188.38
0.4
1,583
75.1
16,026.25
TELEPHONE
664.58
0.2
6,66
99.8
7,320.64
INSURANCE
842.19
0.3
917
91.8
9,041.87
STORE SUPPLIES
734.04
0.3
750
97.9
10,589.49
TRAVEL EXPENSES - PARKER
0.00
N/A
38
N/A
107.88
TRAVEL EXPENSES - SNIPES
0.00
N/A
84
N/A
0.00
TRAVEL EXPENSES - OTHER
0.00
N/A
128
N/A
212.09
UNEMPLOYMENT INSURANCE
0.00
N/A
0
N/A
19.04
LICENSE & OTHER TAXES
0.00
N/A
56
N/A
665.00
OFFICE SUPPLIES
42.25
0.0
334
12.6
1,765.21
PROFESSIONAL SERVICES
0.00
N/A
500
N/A
8,089.00
DUES & SUBSCRIPTIONS
0.00
N/A
84
N/A
325.00
BOARDEXPENSES- SNIPES
100.00
0.0
100
100.0
1,000.00
BOARD EXPENSES - JERNIGAN
80.00
0.0
80
100.0
800.00
BOARD EXPENSES - JUDD
80.00
0.0
80
100.0
800.00
ALC. ED. WAYNE AVE. SCHOO
0.00
N/A
0
N/A
450.00
ALC. ED. TRITON HIGH SCHO
0.00
N/A
0
N/A
950.00
ALC. ED. DUNN MIDDLE SCHO
0.00
NIA
0
N/A
750.00
ALC. ED. HARNETT PRIMARY
0.00
N/A
0
N/A
675.00
ALC, ED. ERWIN ELEMENTARY
0.00
N/A
0
N/A
400,00
ALC. ED. GENTRY ELEM. SCH
0.00
N/A
0
N/A
400.00
ALC. ED. DUNN AA GROUP
200.00
0.1
200
100.0
2,000.00
ALC. ED. COATS-ERWIN MIDD
0.00
N/A
0
N/A
575.00
ALC. ED. TEACHERS
0.00
N/A
0
N/A
1,250.00
ALC. ED SOLD OUT YOUTH MI
0.00
N/A
0
N/A
5,000.00
BANK CHARGES
296.42
0.1
500
59.3
5,564.37
LAW ENFORCEMENT
0.00
N/A
2,000
NIA
8,000,00
SECURITY
0.00
N/A
0
N/A
2,682.34
Total Expenses 44,247.08 15.4 39,894 110.9 438,572.46
Net Income After Taxes 30,672.89 10.7 11,658 263.1 285,649.92
Page: 1
Date: 06/08/20 at 10:45 AM
Acct. #
DUNN ABC
Trial Balance
Period 11, 2020
Last Seq.#: 1260
Account Description
Current
Activity
End Be[
10100
CHECKING ACCOUNT - FIRST CITIZENS
7,288.06
437,354.60
10200
CHECKING ACCOUNT - BB&T
0.00
0.00
10300
MONEY MARKET - BB&T
0.00
0.00
10800
PETTY CASH
0.00
250.00
11000
CHANGE FUND
0.00
2.400.00
12100
A/R - RETURNED CHECKS
0.00
0.00
13000
PREPAID INSURANCE
-842.19
842.18
13100
PREPAID OFFICE EQUIPMENT
0.00
0.00
14100
INVENTORY
3,350.10
211,593.14
14400
401 K RECEIVABLE
0.00
0.00
14500
AIR OTHER
0.00
0.00
14700
AIR BREAKAGE
-8.04
296.39
15000
LAND
0.00
191,571.78
15100
LAND IMPROVEMENTS
0.00
13,343.76
16000
BUILDINGS
0.00
374,655.31
17000
STORE EQUIPMENT
0.00
144,228.40
17100
OFICE EQUIPMENT
0.00
22,904.82
17500
VEHICLES
0.00
0.00
19000
ACCUM. DEPRECIATION
-1,030.39
-428,826.72
20100
A/P - DISTILLERIES
0.00
0.00
20300
AIP - OTHER
0.00
0.00
21000
A/P - INSURANCE WITHHELD
0.00
0.00
22000
A/P - FEDERAL TAX WITHHELD
0.00
0.00
22100
A/P - FICA TAX WITHHELD
0.00
0.00
22200
A/P - NC INCOME TAX WITHHELD
-518.00
-1,535.00
22300
A/P -401KWITHHOLDINGS
-687.82
-2,639.10
22400
A/P - RETIREMENT
-253.58
-907.90
23200
ALCOHOLIC REHABILITATION TAX
0.00
0.00
23300
SALES TAX PAYABLE
-1,625.25
-19.740.03
24200
ACCRUED INTEREST
0.00
0.00
24400
ACCRUED OTHER
0.00
0.00
27000
LOAN PAYMENT BB&T
0.00
0.00
27100
LOAN PAYMENT CAROLINA DATA
0.00
0.00
30000
RETAINED EARNINGS
0.00
-810,141.70
31000
CITY OF DUNN PROFIT DISTRIBUTION
25,000.00
150,000.00
39900
P&L SUMMARY
0.00
-254,977.03
40100
LIQUOR SALES - STORE #1
-108,160.05
-983,148.05 -
40200
LIQUOR SALES - STORE #2
-173,592.10
-1,607,850.70
40300
LIQUOR SALES - MIXED BEVERAGE
A,199.70
-92.860.15
40400
LIQUOR SALES - MB TAX
-837.50
-17,838.76-'
41000
INTEREST EARNED
-4,44
-136.02
41500
MISC. REFUNDS
0.00
0.00
42000
OTHER INCOME
0.00
-6,000.00
Page: 2
Date: 06108/20 at 10:45 AM
Acct. #
DUNN ABC
Trial Balance
Period 11, 2020
Last Seq. #: 1260
Account Description
Current
Activity
End Bal
42500
BREAKAGE
0.00
0.00
53100
N.C. EXCISE TAX
57,356.00
531,725.00
53200
REHABILITATION TAX
813.82
7,843.36
53300
SALES - USE TAX
0.00
0.00
53400
MIXED BEVERAGE TAX
0.00
8,501.00
53500
MIXED B. TAX DEPT HUMAN RES.
0.00
860.08
60100
PURCHASES STORE#1
60,927.02
582,314.35u
60200
PURCHASESSTORE#2
94,416.74
872,740.27"
60300
TRUCK DELIVERY COST
310.00
4,220.00
61200
INVENTORY ADJUSTMENT
-1,949.76
-24,582.76
70100
SALARIES - DUNN
30,066.80
251,968.76
70200
PAYROLL TAXES - DUNN
2,300.00
19,275.25
70300
N.C. RETIREMENT FUND
980.43
9,131.73,
70400
GROUP INSURANCE
1,615.46
14,671.16
70500
401KFUND
545.28
3,655.50
70800
CASH VARIANCES
-56.16
-757.34
70900
CREDIT CARD CHARGES
2,605.07
25,819.81
71000
RENT
0.00
0.00
71100
DEPRECIATION
1,030.39
11,334.29
71200
REPAIRS & MAINT.
932.95
8,565.43
71201
COMPUTER MAINT.
0.00
9,460.70
71300
LEASE EXPENSE
0.00
0.00
71400
UTILITIES
1,188.38
16,025.25
71500
TELEPHONE
664.58
7,320.64
72000
INSURANCE
842.19
9,041.87
72200
STORE SUPPLIES
734.04
10,589.49
72300
UNIFORMS
0.00
0.00
72400
TRAVEL EXPENSES - PARKER
0.00
107.88
72401
TRAVEL EXPENSES - SNIPES
0.00
0.00
72402
TRAVEL EXPENSES - JERNIGAN
0.00
0.00
72403
TRAVEL EXPENSES -JUDD
0.00
0.00
72404
TRAVEL EXPENSES - OTHER
0.00
212.09
72405
TRAVEL EXPENSES - MARSHALL
0.00
0.00
72500
UNEMPLOYMENT INSURANCE
0.00
19.04
72600
LICENSE & OTHER TAXES
0.00
665.00
73000
OFFICE SUPPLIES
42.25
1,765.21
74000
PROFESSIONAL SERVICES
0.00
8,089.00
74200
DUES & SUBSCRIPTIONS
0.00
325.00
74400
BOARD EXPENSES - SNIPES
100.00
1,000.00
74401
BOARD EXPENSES - MOORE
0.00
0.00
74402
BOARD EXPENSES - JERNIGAN
80.00
800.00
74403
BOARD EXPENSES - OTHER
0.00
0.00
74404
BOARD EXPENSES - JUDD
80.00
800.00
Page: 3
Date: 06/08120 at 10:45 AM
Acct. #
DUNN ABC
Trial Balance
Period 11, 2020
Last Seq.#: 1260
Account Description
Current
Activity
End Bal
75000
ALC. ED. TRITON NEWSPAPER
0.00
0.00
75500
ALCOHOL EDUCATION SHRINE
0.00
0.00
75501
ALC. ED. WAYNE AVE. SCHOOL
0.00
450.00
75502
ALC. ED. TRITON HIGH SCHOOL
0.00
950.00
75503
ALC. ED. DUNN MIDDLE SCHOOL
0,00
750.00
75504
ALC. ED. HARNETT PRIMARY SCHOOL
0.00
675.00
75505
ALC. ED. ERWIN ELEMENTARY SCHOOL
0.00
400.00
75506
ALC. ED. GENTRY ELEM. SCHOOL
0.00
400.00
75507
ALC. ED. DUNN AA GROUP
200.00
2,000.00
75508
ALC. ED. COATS-ERWIN MIDDLE SCHOOL
0.00
575.00
75509
ALC. ED. OTHER
0.00
0.00
75510
ALC. ED. TEACHERS
0.00
1,250.00
75511
ALC. ED SOLD OUT YOUTH MINISTRIES
0.00
5,000.00
75600
VEHICLE EXPENSES
0.00
0.00
77000
INTEREST EXPENSE
0.00
0.00
78000
MISCELLANEOUS EXPENSE
0.00
0.00
78100
BANK CHARGES
296.42
5,554.37
78500
EDUCATION - REHABILITATION
0.00
0.00
79000
LAW ENFORCEMENT
0.00
8,000.00
79100
FED. TAX STAMP
0.00
0.00
79200
ABANDONMENT LOSS
0.00
0.00
79300
SECURITY
0.00
2,682.34
79400
CITY OF DUNN - FIRE
0.00
0.00
79500
CONTINGENCIES
0.00
0.00
79900
GAIN/LOSS - SALE OF ASSET
0.00
0.00
Total YTD balances for All Accounts:
-254,977.03
Less YTD Net Income:
-254,977.03
0.00 0,00
MONTHLY AND YTD REPORT
May, 2020
Sales - 2020 286789.35
Sales - 2019 216235.80
Total: 70553.55
YTD Sales: 282165.83
MB Sales - 2020 5037.20
MB Sales - 2019 11139.60
Total:-6102.40
YTD MB Sales-10485.73
Bank Balance 437354.60
AMENDED BUDGETORDINANCE
DUNN ABC BOARD
Fiscal Year 2019 - 2020
BE IT ORDAINED by the Dunn ABC Board, of Harnett County, North Carolina, that the following ordinance
establishing revenues and setting expense appropriations is hereby approved and effective July 1, 2019,
through June 30, 2020.
Section 1. Estimated Revenues. It is estimated that the revenues listed below will be available during the
fiscal year beginning July 1, 2019 and ending June 30, 2020 to meet the operational and functional
appropriations as set forth in Section 2, in accordance with the chart of accounts prescribed by the state
ABC Commission.
Estimated Revenues:
Sales
Other Income
Total
$2,871,350
$6,200
$2,877,550
Section 2. Appropriations. The following expenses are hereby appropriated for fiscal year 2018 - 2019 and are funded
by the revenues made available through Section 1, herein.
Appropriations:
Taxes Based on Revenue
Cost of Goods Sold
Operating Expenses
Salaries & Wages
Payroll taxes
Retirement & 401k
Insurance - General & Group
Board Member Per Diem
Repairs & Maintenance
Utilities
Store/Office Supplies
Travel
Professional Fees & Dues
Unemployment Insurance
Credit Card & Bank Fees
Cash Over/Short
Security
Contingencies
Total
$677,000
$1,568,140
Store(s) Admin. Warehouse Law Enf. Total
$284,000
$22,000
$15,500
$24,500
$3,120
$20,000
$27,300
$14,500
$1,000
$10,365
$50
$35,500
$0
$2,900
$0
$460,735
Page 1 of 4
Capital Outlay: Store(s) Admin. Warehouse Law Enf. Total
(define)
Building
Computer
$ $ $ $ $0
Debt Service/Lease:
(define)
$ $ $ $ $0
$0
$ $ $ $ $0
Total Estimated Expenses $0 $0 $0 $0 $2,705,875
Distributions:
Mandatory 3 1/2% & Bottle Tax 150000
Law Enforcement $8,000
Alcohol Education & Rehab. $13,675
Other County/Municipal
Other Distributions
Total Distributions $171,675
Working Capital Retained $0
(Appropriated Fund Balance) $0
Total Expense, Distribution & Reserve $2,877,550
Section 3. Copies of this Budget
Ordinance shall be furnished to the
[appointing authority], the state ABC
Commission, and to the Budget
Officer and Finance Officer to be kept
on file by them for their direction in
the disbursement of funds.
Approved by the Dunn ABC board this 23rd day of June, 2020
Page 2 of 4
BUDGET ORDINANCE
DUNN ABC BOARD
Fiscal Year 2020 - 2021
BE IT ORDAINED by the Dunn ABC Board, of Harnett County, North Carolina, that the following ordinance
establishing revenues and setting expense appropriations is hereby approved and effective July 1, 2020,
through June 30, 2021.
Section 1. Estimated Revenues. It is estimated that the revenues listed below will be available during the
fiscal year beginning July 1, 2020 and ending June 30, 2021 to meet the operational and functional
appropriations as set forth in Section 2, in accordance with the chart of accounts prescribed by the state
ABC Commission.
Estimated Revenues:
Sales
Other Income
Total
$2,795,500
$6,200
$0
$2,801,700
Section 2. Appropriations. The following expenses are hereby appropriated for fiscal year 2020 - 2021 and are funded
by the revenues made available through Section 1, herein.
Appropriations:
Taxes Based on Revenue
Cost of Goods Sold
Operating Expenses
Salaries & Wages
Payroll taxes
Retirement & 401k
Insurance - General & Group
Board Member Per Diem
Repairs & Maintenance
Utilities
Store/Office Supplies
Travel
Professional Fees & Dues
Credit Card & Bank Fees
Cash Over/Short
Security
Unemployment Insurance
Contingencies
$1,552,935
Store(s) Admin. Warehouse Law Enf. Total
$290,000
$22,000
$16,200
$30,500
$2,900
$20,000
$27,000
$13,000
$3,000
$10,365
$36,500
$0
$2,800
$0
$20,000
Page 1 of 2
Total
Capital Outlay:
Building
Computer
Debt Proceeds
Debt Service/Lease:
(define)
Total Estimated Expenses
Distributions:
Mandatory 3 1/2% & Bottle Tax
Law Enforcement
Alcohol Education & Rehab.
Other County/Municipal
Other Distributions
Total Distributions
Working Capital Retained
(Appropriated Fund Balance)
Total Expense, Distribution & Reserve
Store(s) Admin. Warehouse Law Enf.
$0
$494,265
Total
$0
$0
$0
$ $ $ $ $0
$0
$ $ $ $ $0
$0 $0 $0 $0 $2,655,200
$125,000
$8,000
$13,500
$0
$0
$2,801,700
Section 3. Copies of this Budget Ordinance shall be furnished to the City of Dunn, the state ABC Commission,
and to the Budget Officer and Finance Officer to be kept on file by them for their direction in disbursement
of funds.
Approved by the Dunn ABC Board this 23rd day of June, 2020.
Page 2 of 2
CITY OF DUNN ABC BOARD
Minutes of Meeting
July 23, 2020
The Dunn ABC Board met on July 23, 2020. Present at the meeting: Board Members,
Dal Snipes, Alice Judd, Lynn Jernigan, Cindy Smith, Marc Phillips, and Finance Officer,
Charles Willis, Manager, Robert Parker, who served as Secretary to the Board.
Mr. Parker presented the minutes of the June 23, 2020 meeting that were approved by the
Board.
Each Board Member was given a copy of June, 2020 Financial Statements. The Board
reviewed the statements noting sales in June 2020 were $30,211.10 above last year. Year
to date sales are $312,376.93 above last year. Mixed Beverage sales are $12,294.08
below last year.
The Dunn City Council adopted a resolution to extend the number of Board members
from three to five members. Two new Board members were appointed.
Each Board member was given a copy of Budget to Actual for year 2019-2020 to review.
The Board approved an annual employee pay raise of 5%.
The Board discussed uniforms for the employees.
The Board decided to continue the monthly meetings at Snipes Insurance at 8:OOam until
further notice
There was no conflict of interest at this meeting.
No other business.
The next ABC Board Meeting will be August 18, 2020.
With no other business, Alice Judd motioned to adjourn which received a second from
Marc Phillips.
Robert S. Parker
Page: 1
Date: 07/15/20 at 10:55 AM
DUNN ABC
Income Statement
From June 1, 2020 Through June 30, 2020
Last Seq. #: 1265
PTD Post %Sales Budget %Budg YTD Post
_______= Sales =_______
REVENUE
LIQUOR SALES - STORE #1
89,977.00
37.6
83,367
107.9
1,073,125.05
LIQUOR SALES - STORE #2
137,125.70
57.3
125,060
109.7
1,744,976.40
LIQUOR SALES - MIXED BEVE
9,971.85
4.2
9,333
106.8
102,832.00
LIQUOR SALES - MB TAX
2,043.75
0.9
1,917
106.6
19,882.51
INTEREST EARNED
3.75
0.0
16
23.4
139.77
OTHER INCOME
0.00
N/A
1.500
N/A
6,000.00
Total Sales
239,122.05
100.0
221,183
108.1
2,946,955.73
___= Cost of Sales =___
TAXES BASED ON SALES
N.C. EXCISE TAX
116,034.00
48.5
47,916
242.2
647,759.00
REHABILITATION TAX
1,626.49
0.7
816
199.3
9,469.85
MIXED BEVERAGE TAX
1,441.00
0.6
1,000
144.1
9,942.00
MIXED B. TAX DEPT HUMAN R
144.07
0.1
100
144.1
994.15
Total TAXES BASED ON SALE
119,245.56
49.9
49,832
239.3
668,165.00
COST OF SALES
PURCHASES STORE #1
54,210.64
22.7
47,272
114.7
636,624.99
PURCHASES STORE #2
74,583.11
31.2
70,907
105.2
947,323.38
TRUCK DELIVERY COST
630.00
0.3
120
525.0
4,850.00
INVENTORY ADJUSTMENT
-2,008.74
( 0.8)
0
N/A
-26,591.50
Total COST OF SALES
127,415.01
53.3
118,299
107.7
1,562,106.87
Total Cost of Sales 246,660.57 103.2 168,131 146.7 2,230,271.87
Gross Margin-7,538.52 ( 3.2) 53,052 ( 14.2) 716.683.86
______= Expenses
EXPENSES
SALARIES - DUNN
23,184.59
9.7
24,168
95.9
275,153.34
PAYROLL TAXES - DUNN
1,773.61
0.7
1,834
96.7
21,048.86
N.C. RETIREMENT FUND
2,340.82
1.0
916
255.5
11,472.55
GROUP INSURANCE
1,615.46
0.7
1,000
161.5
16,286.62
401KFUND
1,301,88
0.5
292
445.8
4,957.38
CASH VARIANCES
-40.03
0.0
0
N/A
-797.37
CREDIT CARD CHARGES
3,136.33
1.3
2.083
150.6
28,956.14
DEPRECIATION
1,030.39
0.4
0
N/A
12,364.68
REPAIRS & MAINT.
353.00
0.1
667
52.9
8,918.43
Page: 2
Date: 07/15/20 at 10:55 AM
DUNN ABC
Income Statement
From June 1, 2020 Through June
30, 2020
Last Seq. #: 1265
PTD Post %Sales
Budget
%Budq
YTD Post
COMPUTER MAINT.
0.00
N/A
834
N/A
9,460.70
UTILITIES
2,369.49
1.0
1,583
149.7
18,394.74
TELEPHONE
631.25
0.3
666
94.8
7,951.89
INSURANCE
91.18
0.0
916
10.0
9,133.05
STORE SUPPLIES
1,035.58
0.4
750
138.1
11.625.07
TRAVEL EXPENSES - PARKER
0.00
N/A
37
N/A
107.88
TRAVEL EXPENSES - SNIPES
0.00
N/A
84
N/A
0.00
TRAVEL EXPENSES - OTHER
52.20
0.0
127
41.1
264.29
UNEMPLOYMENT INSURANCE
0.00
N/A
0
N/A
19.04
LICENSE & OTHER TAXES
0.00
N/A
56
N/A
665.00
OFFICE SUPPLIES
310.70
0.1
334
93.0
2,075.91
PROFESSIONAL SERVICES
710.00
0.3
0
N/A
8,799.00
DUES & SUBSCRIPTIONS
0.00
N/A
84
N/A
325.00
BOARDEXPENSES- SNIPES
200.00
0.1
100
200.0
1,200.00
BOARD EXPENSES - JERNIGAN
160.00
0.1
80
200.0
960.00
BOARD EXPENSES - JUDD
160.00
0.1
80
200.0
960.00
ALC. ED. WAYNE AVE. SCHOO
0.00
N/A
0
N/A
450.00
ALC. ED. TRITON HIGH SCHO
0.00
N/A
0
N/A
950.00
ALC. ED. DUNN MIDDLE SCHO
0.00
N/A
0
N/A
750.00
ALC. ED. HARNETT PRIMARY
0.00
N/A
0
N/A
675.00
ALC. ED. ERWIN ELEMENTARY
0.00
N/A
0
N/A
400.00
ALC. ED. GENTRY ELEM. SCH
0.00
N/A
0
N/A
400.00
ALC, ED. DUNN AA GROUP
400.00
0.2
200
200.0
2,400.00
ALC. ED. COATS-ERWIN MIDD
0.00
N/A
0
N/A
575.00
ALC. ED. TEACHERS
0.00
N/A
0
N/A
1,250,00
ALC. ED SOLD OUT YOUTH MI
0.00
N/A
0
N/A
5,000.00
BANK CHARGES
290.58
0.1
500
58.1
5,844.95
LAW ENFORCEMENT
0.00
N/A
0
N/A
8,000.00
SECURITY
730.74
0.3
600
121.8
3,413.08
CONTINGENCIES
0.00
N/A
22,000
N/A
0.00
Total Expenses 41,837,77 17.5 59,991 69.7 480,410.23
Net Income After Taxes-49,376.29 ( 20.6) -6,939 711.6 236,273.63
Page: 1 ,
Date: 07/15120 at 10:59 AM
Acct. #
DUNN ABC
Trial Balance
Period 12, 2020
Last Seq. #: 1265
Account Description
Current
Activity
End Bal
10100
CHECKING ACCOUNT - FIRST CITIZENS
-7,402.24
429,952.36
10200
CHECKING ACCOUNT - BB&T
0.00
0.00
10300
MONEY MARKET - BB&T
0.00
0.00
10800
PETTY CASH
0.00
250.00
11000
CHANGE FUND
0.00
2.400.00
12100
A/R - RETURNED CHECKS
0.00
0.00
13000
PREPAID INSURANCE
-842.18
0.00
13100
PREPAID OFFICE EQUIPMENT
0.00
0.00
14100
INVENTORY
12,755.16
224,348.30
14400
401 K RECEIVABLE
0.00
0.00
14500
AIR OTHER
0.00
0.00
14700
A/R BREAKAGE
-119.70
176.69
15000
LAND
0.00
191,571.78
15100
LAND IMPROVEMENTS
0.00
13,343.75
16000
BUILDINGS
0.00
374,655.31
17000
STORE EQUIPMENT
0.00
144,228.40
17100
OFICE EQUIPMENT
0.00
22,904.82
17500
VEHICLES
0.00
0.00
19000
ACCUM. DEPRECIATION
-1,030.39
-429,867.11
20100
A/P - DISTILLERIES
0.00
0.00
20300
A/P -OTHER
-77,558.97
-77,558.97
21000
A/P - INSURANCE WITHHELD
0.00
0.00
22000
A/P - FEDERAL TAX WITHHELD
0.00
0.00
22100
A/P - FICA TAX WITHHELD
0.00
0.00
22200
A/P - NC INCOME TAX WITHHELD
1,535.00
0.00
22300
A/P-401KWITHHOLDINGS
2,639.10
0.00
22400
A/P - RETIREMENT
907.90
0.00
23200
ALCOHOLIC REHABILITATION TAX
0.00
0.00
23300
SALES TAX PAYABLE
19,740.03
0.00
24200
ACCRUED INTEREST
0.00
0.00
24400
ACCRUED OTHER
0.00
0.00
27000
LOAN PAYMENT BB&T
0.00
0.00
27100
LOAN PAYMENT CAROLINA DATA
0.00
0.00
30000
RETAINED EARNINGS
0.00
-810,141.70
31000
CITY OF DUNN PROFIT DISTRIBUTION
0.00
150,000.00
39900
P&L SUMMARY
0,00
-285,649.92
40100
LIQUOR SALES - STORE #1
-89,977.00
-1,073,125.06
40200
LIQUOR SALES - STORE #2
-137,125.70
-1,744,976.40
40300
LIQUOR SALES - MIXED BEVERAGE
-9,971.85
-102,832.00
40400
LIQUOR SALES - MB TAX
-2,043.75
-19,882.51
41000
INTEREST EARNED
-3.75
-139.77
41500
MISC. REFUNDS
0.00
0.00
42000
OTHER INCOME
0.00
-6,000.00
Page: 2
Date: 07/15120 at 10:59 AM
AccL #
DUNN ABC
Trial Balance
Period 12, 2020
Last Seq.#: 1265
Account Description
Current
Activity
End Bal
42500
BREAKAGE
0.00
0.00
53100
N.C. EXCISE TAX
116,034.00
647,759.00
53200
REHABILITATION TAX
1,626.49
9,469.85
53300
SALES - USE TAX
0.00
0.00
53400
MIXED BEVERAGE TAX
1,441.00
9,942.00
53500
MIXED B. TAX DEPT HUMAN RES.
144.07
994.15
60100
PURCHASES STORE #1
54,210.64
636,524.99
60200
PURCHASES STORE #2
74,583.11
947,323.38
60300
TRUCK DELIVERY COST
630.00
4,850.00
61200
INVENTORY ADJUSTMENT
-2,008.74
-26,591.50
70100
SALARIES -DUNN
23,184.59
275.153.34
70200
PAYROLL TAXES - DUNN
1,773.61
21,048.86
70300
N.C. RETIREMENT FUND
2,340.82
11,472.56
70400
GROUP INSURANCE
1,616.46
16,286.62
70500
401KFUND
1,301.88
4,957.38
70800
CASH VARIANCES
-40,03
-797.37
70900
CREDIT CARD CHARGES
3,136.33
28,956.14
71000
RENT
0.00
0.00
71100
DEPRECIATION
1,030.39
12,364.68
71200
REPAIRS & MAINT.
353.00
8,918.43
71201
COMPUTER MAINT.
0.00
9,460.70
71300
LEASE EXPENSE
0.00
0.00
71400
UTILITIES
2,369A9
18,394.74
71500
TELEPHONE
631.25
7,951.89
72000
INSURANCE
91.18
9,133.05
72200
STORE SUPPLIES
1,035.58
11,625.07
72300
UNIFORMS
0.00
0.00
72400
TRAVEL EXPENSES - PARKER
0.00
107.88
72401
TRAVEL EXPENSES - SNIPES
0.00
0.00
72402
TRAVEL EXPENSES - JERNIGAN
0.00
0.00
72403
TRAVELEXPENSES-JUDD
0.00
0.00
72404
TRAVEL EXPENSES - OTHER
52.20
264.29
72405
TRAVEL EXPENSES - MARSHALL
0.00
0.00
72500
UNEMPLOYMENT INSURANCE
0.00
19.04
72600
LICENSE & OTHER TAXES
0.00
665.00
73000
OFFICE SUPPLIES
310.70
2.075.91
74000
PROFESSIONAL SERVICES
710.00
8,799.00
74200
DUES & SUBSCRIPTIONS
0.00
325.00
74400
BOARD EXPENSES - SNIPES
200.00
1,200.00
74401
BOARD EXPENSES - MOORE
0.00
0.00
74402
BOARDEXPENSES- JERNIGAN
160.00
960.00
74403
BOARD EXPENSES - OTHER
0.00
0.00
74404
BOARD EXPENSES - JUDD
160.00
960.00
Page: 3
Date: 07/15120 at 10:59 AM
Acct. #
DUNN ABC
Trial Balance
Period 12, 2020
Last Seq. #: 1265
Account Description
Current
Activity
End Bal
75000
ALC. ED. TRITON NEWSPAPER
0.00
0.00
75500
ALCOHOL EDUCATION SHRINE
0.00
0.00
75501
ALC. ED. WAYNE AVE. SCHOOL
0.00
450.00
75502
ALC. ED. TRITON HIGH SCHOOL
0.00
950.00
75503
ALC. ED. DUNN MIDDLE SCHOOL
0.00
750.00
75504
ALC. ED. HARNETT PRIMARY SCHOOL
0.00
675.00
75505
ALC. ED. ERWIN ELEMENTARY SCHOOL
0.00
400.00
75506
ALC. ED. GENTRY ELEM. SCHOOL
0.00
400.00
75507
ALC. ED. DUNN AA GROUP
400.00
2,400.00
75508
ALC. ED. COATS-ERWIN MIDDLE SCHOOL
0.00
575.00
75509
ALC, ED. OTHER
0.00
0.00
75510
ALC. ED. TEACHERS
0.00
1,2%00
75511
ALC. ED SOLD OUT YOUTH MINISTRIES
0.00
5,000.00
75600
VEHICLE EXPENSES
0.00
0.00
77000
INTEREST EXPENSE
0.00
0.00
78000
MISCELLANEOUS EXPENSE
0.00
0.00
78100
BANK CHARGES
290.58
5,844.95
78500
EDUCATION - REHABILITATION
0.00
0.00
79000
LAW ENFORCEMENT
0.00
8,000.00
79100
FED, TAX STAMP
0.00
0.00
79200
ABANDONMENT LOSS
0.00
0.00
79300
SECURITY
730.74
3,413.08
79400
CITY OF DUNN - FIRE
0.00
0.00
79500
CONTINGENCIES
0.00
0.00
79900
GAIN/LOSS - SALE OF ASSET
0.00
0.00
Total YTD balances for All Accounts:
-286,649.92
Less YTD Net Income:
-285,649.92
0.00
0.00
MONTHLY AND YTD REPORT
June, 2020
Sales - 2020 239118.30
Sales - 2019 208907.20
Total: +/- 30211.10
YTD Sales: 312376.93
MB Sales - 2020 12015.60
MB Sales - 2019 13823.95
Total:-1808.35
YTD MB Sales-12294.08
Bank Balance 429952.36
BUDGET WORKSHEET
DUNN ABC BOARD
Fiscal Year: 2019 - 2020
Account
Last Year
Current Year
Next Year
FY 15-16
Actual
2019-2020
Budget
Actualthru
June
Budget to
Actual
Totals
for Year
u get
Officer's
Approved
Estimate
Approved
By Board
Liquor Sales
2,736,3501
2,818,101
81,751
Mixed Beverage Sales
135,0001
122,715
-12,285
Wine/Mixer Sales
Investment Income
2001
140
-60
Other Income
6,0001
6,000
0
Totals
0
2,877,550
2,946,9561
69,406
0
01
0
Page 1 of 8
BUDGET WORKSHEET
DUNN ABC BOARD
ANNUAL BUDGET ESTIMATE - EXPENDITURES
Fiscal Year: 2019 - 2020
Account
Last Year
Coming Year
Actual
Budget
Actual Thru
June
Budgetto
Actual
Year Total
(Round Up)
Requested
Recommended
Approved
By Board
Taxes Based on Revenue:
NC Excise Tax
656,0001
647,759
-8,241
MXB Tax (Dept. of Rev.)
10,0001
9,942
-58
MXBTax (DHHS)
1,200
994
-206
Rehabilitation Tax
9,800
9,470
-330
Wine/Mixer Sales Tax
Total
677,000
668,165
-8,835
0
0
0
Cost of Sales:
Cost of Liquor Sold
1,568,140
1,588,698
20,558
Cost of Wine/Mixers Sold
Total
1,568,140
1,588,698
20,558
Operating Expenses:
Salaries and Wages
284,0001
275,153
-8,847
Payroll Taxes
22,0001
21,049
-951
Retirement
11,000
11,473
473
Group Insurance
13,500
16,287
2,787
401K
4,50014,957
457
Retiree's Group Insurance
Board Member Per Diem
3,120
3,120
0
Board Member Travel
0
0
0
Unemployment Insurance
50
19
-31
Cash Over/Short
-797
-797
Rent
Page 2 of 8
BUDGET WORKSHEET
DUNN ABC BOARD
Fiscal Year: 2019 - 2020
Account
Last Year
Current Year
Coming Year
Actual
Budget
Actual Thru
June
Budgetto
Actual
Year Total
(Round Up)
Requested
Recommended
Approved
By Board
Repairs & Maintenance - Buildings
10,000
8,918
-1,082
Repairs & Maint. - Computer
10,000
9,461
-539
Utilities
19,000
18,395
-605
Telephone
8,300
7,952
-348
Insurance - General & Bonds
11,000
9,133
-1,867
Store Supplies
12,000
11,625
-375
Uniforms
Employee Travel
1,000
372
-628
Licenses & Taxes
665
665
0
Delivery
Office Supplies
2,500
2,076
-424
Janitorial Services
Postage
Professional Fees
8,700
8,799
99
Dues & Subscriptions
1,000
325
-675
Grounds Maintenance
Maintenance Agreements
Equipment Lease
Training
Security
2,900
3,413
513
City of Dunn - Fire
0
0
Vehicle
Credit Card Processing Fees
29,000
28,956
-44
Bank Charges
6,500
5,845
-655
Contingencies
0
0
Other (define)
other (define)
Other (define)
Total
0
460,735
447,196
-13,539
0
0
Page 3 of 8
BUDGET WORKSHEET
DUNN ABC BOARD
ANNUAL BUDGET ESTIMATE - EXPENDITURES
Fiscal Year: 2019 - 2020
Account
Last Year
Current Year
Coming Year
Actual
Budget
Actual Thru
June
Budgetto
Actual
Year Total
(Round Up)
Requested
Recommended
Approved
By Board
Capital Outlay:
Building
0
0
Computer
0
0
Total
0
0
0
Debt Service/Lease:
(define)
Total
0
2,705,875
2,704,059
-1,816
0
0
0
Total Estimated Expense
Distributions:
Mandatory 3.5% and .01/.05 Btl Tax
150,000
150,000
0
Law Enforcement
8,000
8,000
0
Alcohol Education & Rehab.
13,675
12,850
-825
Other Municipal
Other County
Other Distributions
Total
171,675
170,850
-825
0
0
0
Total Expenditure Summary
0
2,877,550
2,874,909
-2,641
0
0
0
Working Capital Retained 0 0 72,047 72,047 0 0
0
Appropriated Fund Balance
NUMBER OF EMPLOYEES: Prior Years 12 10 Current Year 10 Recommendei 10
Page 4 of 8
rl IT"OIA 11:4N _a
(Specify one or more of the following permitted reasons for closed sessions)
Move that we go into closed session in accordance with:
[N.C.G.S. 143-318.11(a)(1)]
Prevent the disclosure of privileged information
i Under the North Carolina General Statutes or regulations.
i Under the regulations or laws of the United States.
[N.C.G.S. 143-318.11(a)(2)]
Prevent the premature disclosure of an honorary award or scholarship
[N.C.G.S. 143-318.11(a)(3)]
Consult with the Attorney
To protect the attorney -client privilege.
i To consider and give instructions concerning a potential or actual claim,
administrative procedure, or judicial action.
i To consider and give instructions concerning a judicial action titled
vs
[N.C.G.S. 143-318.11(a)(4)]
To discuss matters relating to the location or expansion of business in the
area served by this body.
[N.C.G.S. 143-318.11(a)(5)]
To establish or instruct the staff or agent concerning the negotiation of the
price and terms of a contract concerning the acquisition of real property
located at
(OR)
To establish or instruct the staff or agent concerning the negotiations of
the amount of compensation or other terms of an employment contract.
[N.C.G.S. 143-318.11(a)(6)]
To consider the qualifications, competence, performance, condition of
appointment of a public officer or employee or prospective public officer or
employee.
(OR)
To hear or investigate a complaint, charge, or grievance by or against a
public officer or employee.
[N.C.G.S. 143-318.11(a)(7)]
To plan, conduct, or hear reports concerning investigations of alleged
criminal conduct.
School violence 143-318.11(a)(8) and terrorist activity (9).