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112618wsmHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session November 26, 2018 The Harnett County Board of Commissioners met in work session on Monday, November 26, 2018, in Conference Room A, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Howard Penny, Vice Chairman Abe Elmore, Commissioner Barbara McKoy, Commissioner Joe Miller, Commissioner Paula Stewart, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 9:00 am and led the Pledge of Allegiance and invocation. The following agenda was before commissioners: ➢ Update on new government building, Little Diversified ➢ EMS request for new ambulance ➢ EMS Billing ➢ Chatham -Harnett Line Discussion ➢ Broadband Aggregation and Adoption Tool Survey ➢ Draft Harnett County Promise Memorandum of Understanding with CCCC ➢ Revised Rules of Procedures of the Harnett County Board of Commissioners ➢ 2019 Schedule of Meetings for the Harnett County Board of Commissioners ➢ County Manager's Report: - December 3, 2018 Regular Meeting Agenda Review - Invitations and upcoming meetings ➢ Closed session ➢ Adjourn Eric Schoenagel, project manager with Little Diversified, provided a quick update and overview of the new government building. Commissioners shared concerns about parking. Mrs. Stewart noted future plans for parking but said there was no money in this budget for parking. November 26, 2018 Work Session Minutes Harnett County Board of Commissioners Page 1 of 4 Harnett County Emergency Services Director Jimmy Riddle requested approval to transfer funds within his budget to offset the cost of purchasing a new ambulance. He said funds from lapse Salaries & Wages due to the EM Coordinator position on hold for six months and from Contracted Services due to pending AVL activation could be used to purchase the new ambulance. Commissioners will consider approving the budget amendments to budget funds to the Interfund Transfer Capital Reserve during their upcoming regular meeting. Commissioners thanked Mr. Riddle, who is retiring soon, for having done such a tremendous job for the County. Mrs. Stewart noted that that EMS Billing agenda item would be discussed in closed session due to potential litigation. Harnett County Information Technology Director Ira Hall talked about the Broadband Aggregation and Adoption Tool Survey. He gave a quick overview of staffs efforts to try to get broadband across the County. Mr. Hall said this survey would determine what our businesses and residents need. Discussions continued. Clint Williams, Harnett County GIS/E-911 Administrator, reviewed information to support the request that the Board of Commissioners: 1. Adopt the location of the boundary line between Harnett County and Chatham County in accordance with the plat prepared by North Carolina Geodetic Survey, and adopts the joint resolution. 2. Direct the Harnett County Tax Administrator to assess parcels, or portions thereof, that have previously been assessed in Chatham County but will now be in Harnett County, in accordance with the plat prepared by North Carolina Geodetic Survey and mutually agreed to by the Board and the Chatham County Board of Commissioners. Mr. Williams reviewed preliminary estimates summarizing the property impacts along the Harnett/Chatham County boundary line which showed the estimated tax value gain for Harnett County would be $456,368 and estimated tax revenue gain of $3,423. Mr. Williams provided a brief background on this issue. He noted uncertainty with the location of county boundary lines is not uncommon in North Carolina. Today's technology can locate boundary lines much more precisely and uncover discrepancies in those boundaries. The current issue has been prompted by differences between the boundary lines that Harnett County uses verses the one that Chatham County uses. In some instances, the boundary line used between the two counties varies as much as several hundred feet. This has resulted in confusion over the delivery of services and tax assessment to properties along the boundary line. Harnett and Chatham County staff requested North Carolina Geodetic Survey to conduct historical research and field work to determine the accurate location of the shared boundary line. Commissioners will consider approval of the Joint Resolution Adopting North Carolina's Geodetic Survey's Resurvey of the Common Boundary between Harnett County and Chatham County during their upcoming meeting. November 26, 2018 Work Session Minutes Harnett County Board of Commissioners Page 2 of 4 Staff sought assistance in encouraging Moore and Cumberland Counties, to jointly request with Harnett County, for North Carolina Geodetic Survey to determine the accurate location of their shared boundary line also. Letters from the Board will be sent to legislators thanking them and to the Chairman of Moore and Cumberland Counties requesting their assistance. Mrs. Stewart reviewed the final draft of the Harnett County Promise Memorandum of Understanding (MOU) with CCCC. She confirmed that the MOU is a five-year commitment. Mrs. Stewart noted CCCC would like to start promoting the program in January for enrollment in the fall. Commissioner Miller asked about what kinds of monies or benefits might be available if the County did a joint -use library with CCCC. Discussions continued. Commissioners will consider approval of the Harnett County Promise Memorandum of Understanding during their upcoming meeting. Staff reviewed the following proposed revisions to the Rules of Procedures of the Harnett County Board of Commissioners: Rule 3. ADD subsection (a)(8) and (a)(9) Rule 4. ADD If new members are elected, the order Rule 5. ADD Vice Chairman to title Rule 6. Regular and Special Meetings Third Monday of each Month at 6 p.m. ADD emergency meetings to subsection (e) Sunshine List Rule 27. DELETE (c) Persons desiring to speak at a public hearing must register with the Clerk to the Board prior to the commencement of the meeting. Rule 29. ADD Public Comment Section Discussions continued. The Board will consider approval of the revised Rules of Procedure during their upcoming regular meeting. Commissioners reviewed and discussed the proposed 2019 Schedule of Meetings for the Harnett County Board of Commissioners and will consider approval of the new schedule during their upcoming regular meeting. Mrs. Stewart reviewed the December 3, 2018 regular meeting agenda, invitations and upcoming meetings. Commissioner McKoy moved that the Board go into closed session for the following purposes: 1) Consultation with the County's Legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims; and 2) To discuss matters relating to economic development in Harnett County; and 3) To discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(3),(6)&(4). Vice Chairman Penny seconded the motion, which passed unanimously. November 26, 2018 Work Session Minutes Harnett County Board of Commissioners Page 3 of 4 Commissioner Elmore moved that the Board come out of closed session. Commissioner McKoy seconded the motion that passed unanimously. Mr. Haney introduced Ashley Deans as the County's Community Relations Coordinator. Commissioner Elmore moved to adjourn the meeting at 12:24 pm. Vice Chairman Penny seconded the motion, which passed unanim pMMISS�OAAti ,c3 7417. talo'YF. 's rr and Penny Jr, Chai ' g- ►r7 - et Regina J eeler, Clerk November 26, 2018 Work Session Minutes Harnett County Board of Commissioners Page 4 of 4