042418ss revisedHarnett
COUNTY
NORTH CAROLINA
P a D
NOTICE OF SPECIAL SESSION OF THE
HARNETT COUNTY BOARD OF COMMISSIONERS
www.harnett.org
The Harnett County Board of Commissioners will convene on Tuesday, April 24, 2018,
at 9:00 am in the Hamett County Administration Building, 420 McKinney Parkway, Lillington, North
Carolina. The purpose of the meeting is to discuss the FY 2018/19 budget, closed session and
consideration of naming a County Manager.
This 18th day of April 2018.
Harnett County Board of Commissioners
strong roots new growth
Margaret R
Clerk to
ina Wheeler
e Board
MOTION
4 (;Li/ 1
RC 606
bos
3—I
I move that Paula Kelly Stewart be appointed as County Manager for Harnett County
pursuant to an Employment Agreement which includes an annual salary of $155,000.00
plus benefits.
4/24/2018
Harnett
COUNTY
NORTH CAROLINA
FY18-19 Budget Discussion
April 24, 2018
strong roots • new growth
Harnett
-"In COUNTY
NORTH CAROLINA
Overview
• Personnel Requests
• Health Insurance & Benefits
• OPEB (Other Post Employment Benefits)
• Budget Summary Report
• New Budget Impacts
• On the Horizon
strong roots • new growl)!
1
Harnett
—In COUNTY
NORTH CAROLINA
4/24/2018
Personnel Requests
• Administration received requests for 46 new
full-time positions in the following areas:
• General Government: 9
• Human Services: 9
• Public Safety: 28
• Of the 46 position requests, 11 are repeat
requests from 2017-18
,•� Harnett
fl COUNTY
NORTH CAROLINA
strong roots • new growth
Health Insurance
The Board will receive a presentation from
John Gasiorowski with Independent Benefit
Advisors (IBA) on May 7
strong roots • new growth
2
Harnett
COUNTY
NORTH CAROLINA
4/24/2018
Health Insurance
• Proposing 3% increase for all health insurance tiers
• Average increase since 2014-15: 14.3%
• No increase proposed for dental or vision, or for
voluntary benefits
Harnett
COUNTY
NORTH CAROLINA
strong roots • new growth
Open Enrollment will begin May 7
Harnett County will have
online open enrollment
for the first time!
strong roots • new growth
3
Harnett
--)_� COUNTY
l NORTH CAROLINA
4/24/2018
Benefits
401(k)
*The County currently provides a match for
employee contributions of up to 2%.
Thin k about
tojncvrro
today_ 14
We propose the County contribute
2% for all employees, regardless of
theft contribution.
,,--� Harnett
'in COUNTY
l NORTH CAROLINA
strong roots • new growth
OPEB
(Other Post Employment Benefits)
• As of FYE 2017, the County reported $16,153,795 in post
employment liability
- General Fund Employees $13,711,621
- Law Enforcement Officers $ 2,442,174
• Irrevocable Trust Agreement
▪ Establish funding mechanism
• Detailed Handout
strong roots • new growth
4
Harnett
h( -Th COUNTY
b.ROLINA
4/24/2018
New Budget Impacts
• Medical Examiner — use of County personnel
• Capital Funding Formula for Schools (handout)
• Funding for Fire/EMS Squads
Harnett
--In COUNTY
NORTH CAROLINA
strong roots • new growth
On the Horizon...
• Library consolidation (presentation at May 1 work session)
• Central Carolina Community College — "Harnett Promise"
• School Security
• Sandhills — Intellectually & Developmentally Disabled
• Library/Recreation needs
• Schools — land purchase
- Lottery Fund Balance as of 4/4/2018 = $2,305,576
• Additions?
strong roots • new growth
5
Harnett County
Other Post Employment Benefits (OPEB)
Introduction:
- -fig
6,06
WS
Local Governments are required, on a periodic basis, to conduct actuarial studies of their total pension
liability. This study takes into account inflation, salary increases and investment rates of return, as well as
mortality tables that vary by age, gender, employee group (i.e. general, law enforcement officer) and health
status (i.e. disabled and healthy). The ultimate goal of this study is to determine the County's annual OPEB
cost (expense) based on the annual required contribution of the County (ARC). The ARC represents a level of
funding that, if paid on an ongoing basis, is projected to cover normal cost each year and amortize any
unfunded actuarial liabilities or funding excess over a period not to exceed thirty years.
Background:
Effective July 1, 2015, the Harnett County Board of Commissioners approved a revision to the County's
Personnel Ordinance. This revision, which was effective for employees hired on or after of July 1, 2015,
revised the insurance benefits policy for employees (ref. Harnett County Personnel Ordinance, Article VII,
Section 1 Employee Benefits). The change adjusted the amount of minimum years of service the employee
must have to be eligible for post-retirement benefits as well as the County's contribution. This was the first
step in minimizing the County's long-term post employment liability.
Over the past several years, the local governments have seen a surge in the amount of retirements, an
increase in the cost of retiree benefits as well as retirees who are living longer. As a result, there is a growing
concern that continued funding may not be available for employees as they reach retirement. In response,
units of local government had the option to participate in the NC State Treasurer's OPEB fund or opt for a
"pay as you go" funding mechanism. At the Spring Government Finance Officers' Conference, Dale Folwell NC
State Treasurer, discussed the State's OPEB plan and highly encouraged units to participant and begin setting
those funds aside. He also stated that units going out for debt would be asked to discuss their plan for
funding their OPEB liability. By participating in the State's OPEB plan, units of local government will be
allowed to participate in investments that are currently restricted by G.S. 159.
For the fiscal year ended June, 2017, the County had OPEB liabilities in the amount of:
General employees
Annual Required contribution $ 2,358,772
Interest on net pension obligation 468,790
Adjustment to annual required contribution (447,841)
Annual OPEB cost 2,379,721
Contributions made 387,869
Increase in net OPEB obligation 1,991,852
Net OPEB obligation, beginning of year 11,719,769
NET OPEB obligation, end of year $ 13,711,621
S:\Kimberly\Special Research\OPEB - New Requirement Overview
4/24/2018
Law Enforcement
Beginning balance $ 2,409,096
Service cost 136,917
Interest on the total pension liability 83758
Changes of assumptions or other inputs (61,731)
Benefit payments (125,866)
Ending balance of the total pension liability $ 2,442,174
Proposed Solution:
Establish a plan that will automate the setting aside of these funds on a monthly basis.
Step 1: Approve a resolution. Local governments must approve a resolution stating the County's intent to
establish an Irrevocable Trust Agreement with the State Treasurer's Office.
Step 2: Establish a separate fund and identify a source of initial investment. There currently remains a
balance of $218,894.01 in the Health Reimbursement/Health Savings Fund. This balance represents the funds
set aside by the County to cover these options under a prior health insurance plan. It is proposed that this
balance be used as the first step in an automated funding mechanism.
Step 3: Establish a perpetual funding mechanism. A payroll benefit can be attached to each employee so
that a benefit of $10 per employee, per month can be set aside in this separate fund. It is estimated that this
benefit will generate an approximated amount of $107,076 annually.
Step 4: Annual deposits. The State Treasurer allows units of local government to transfer funds to the trust
account on a semi-annual basis. The minimum amount is $100,000. It is recommended that the County
begin with the required minimum and monitor the fund's activity for additional contributions.
As the trust continues to grow, through County contributions and expanded investment opportunities, post
retirement payments to employees will be made from this fund. Until such time, as the County determines,
those payment will continue as "pay as you go".
S:\Kimberly\Special Research\OPEB - New Requirement Overview
4/24/2018
Education Capital Funding
Funding Formula Proposals
Introduction:
Lre g—
i,(6
The County has an approved formula that calculates current expense funding but not capital. This
formula is based upon the most recently known 2nd month average daily membership (ADM) count of
students within the Harnett County Public School System, times the most recent known three-year
average of approppriations per ADM for Harnett County as determined by the NC Department of Public
Instruction.
Background:
The funding of capital and capital maintenance items for schools in the past was based on available
funding. This method was inconsistent and was amended throughout the year. A funding formula would
allow consistency and enable the schools to better plan the upcoming year . It would also eliminate
unnecessary the "back and forth" required by staff and board members in addressing these types of
items. The table below reflects prior years' activity .
Adjusted
Fiscal Year Fund Original Budget Budget Activity
2013
110
$ -
$ -
$ -
2014
110
-
-
-
2015
110
308*
-
1,300,000
-
1,300,000
-
278,389
2016
110
3.08*
255,707
-
280,707
-
280,707
1,039,787
2017
110
229**
308*
-
972,126
-
750,000
122,625
972,126
-
122,625
929,737
9,334
2018
110
1,884, 630
1,112,106
Fiscal Years 2015 - 2017
Avg Original Avg. Adjusted
Budget Budget Average Activity
421,306 $ 445,910 $ 443,430
* CP1501 School Projects (Article 46). When the local option sales tax was approved by the voters, the
schools requested that they be allowed to use $1.3 million for maintenance and repairs in various
schools. This project was approved on 1/14/2015 and the final funds were spent on 9/21/2016.
** Fund 229 represents the sales tax expansion funds ($3,800,000) that are restricted for Education,
Community College and Economic Development uses. On July 1, 2017, the schools were allocated
$972,126 for capital and maintenance needs. At the end of the year, $42,389 of the allocation remained
unspent and was reappropriated for use in this fiscal year.
S:\Budget\FY 2018 - 2019\Education - Capital Funding Formula Proposal 4/24/2018
Proposed Solution:
Establish a tunding tormula based upon a percentage of the prior tiscal years net Article 39 (General
Fund) sales tax collections. By using the net sales tax, the funding will remain more consistent than in
prior years and should enable the schools to better plan for these items. Note: The Sales Tax Expansion
($3.8 million) is not proposed for use in the capital funding formula. The portion of these funds that
represent education will be used toward the current expense funding of the $1,500 teacher supplement.
For FY 2018, this amount was projected at $2,199,000.
Using the table below, the FY 2018-2019 capital appropriation to the schools would be $896,881.
2014 2015 2016 2017
Article 39 Sales Tax $ 5,469,096 $ 6,061,497 $ 6,993,302 $ 7,232,427
Less:
City Hold Harmless (847,576) (932,445) (993,361) (1,075,170)
Schools Hold Harmless (1,398,432) (1,549,804) (1,568,663) (1,672,850)
Article 39, net $ 3,223,088 $ 3,579,248 $ 4,431,278 $ 4,484,407
Allocation Based upon selected percentage
15% $ 483,463.20 $ 536,887.20 $ 664,691.70 $ 672,661.05
I 20% * $ 644,617.60 $ 715,849.60 $ 886,255.60 $ 896,881.40 I
21%
22%
23%
24%
25%
676,848.48 $
709,079.36 $
741,310.24 $
773,541.12 $
805,772.00 $
751,642.08
787,434.56
823,227.04
859,019.52
894,812.00
$ 930,568.38 $ 941,725.47
$ 974,881.16 $ 986,569.54
$ 1,019,193.94 $ 1,031,413.61
$ 1,063,506.72 $ 1,076,257.68
$ 1,107,819.50 $ 1,121,101.75
* At the budget work session on February 27, 2018 the Board expressed an interest in setting the
funding percentage at 20%
S:\Budget\FY 2018 - 2019\Education - Capital Funding Formula Proposal 4/24/2018
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PROJECT
Additional Personnel
Cost for School Deputy
PREPARED BY:
Sheriff Wayne Coats
Budget Proposal Additional School Deputies
Hamett County 175 Bain Street 1 P.O. Box 399 i Lillington, NC 27546
Sheriffs Office
910-893-9111
QUANTITY DESCRIPTION Monthly Cost Sheriff's Office School Board
1 Deputy Sergeant (Entry Level Position) Salary with $6,653.11 $13,306.22 $66,531.10
Bennefits
1 Deputy 111 (Mid -Point Position) Salary with Bennefits 55,645.16 $11,290.32 556,451.60
1 Deputy III (Mid -Point Position) Salary with Bennefits $5,645.16 $11,290.32 556,451.60
1 Deputy III (Mid -Point Position) Salary with Bennefits 55,645.16 511,290.32 556,451.60
4 Equipment Costs for Full Time Deputy (Start-up) $44,700.00 $178,800.00
5 Part-time Field Training (240 Hours) at $20.00 hr 54,800.00 524,000.00
5 Part-time Inservice Training (60 Hours) at $20.00 hr $1,200.00 $6,000.00
5 Equipment Costs for Part-time Deputy (start-up) 58,830.00 $44,150.00
THIS PROPOSAL INCLUDES THE CONDITIONS NOTED.
Proposal written for four (4) full time deputies and five part-time deputies.
Figues are based on 10 months cost for School and 2 month cost for
Sheriff for deputy salary. This equates to the School covering 83% of the
deputy salary.
Equipment costs for part-time deputies doesn't include equipment for the
following items: patrol vehicle, computer, camera, vehicle radio, lockout
kit, first aid kit, crime scene tape and road cones.
Wayne Coats Harnett County Sheriff
SUBTOTAL 5300,127.18 $235,885.90
TOTAL COST 5536,013.08
Unit
Harnett County Fire & Rescue
Fiscal Year 2017
Cash & Cash
Equivalents
Anderson Creek
Angier & Black River
_Benhaven
- Boone Trail
Buies Creek
- Coats -Grove
Crains Creek*
Cypress
Dunn
Erwin
Flat Branch
Godwin 4
Northwest
Spout Springs
Summerville
Westarea
$ 720,276
638,808
945,602
283,044
285,969
276,906
59,199
216,962
771,556
240,640
159,037
171,412
510,308
772,656
471,382
554,654
Less: Current
Liabilities
$ 1,742
657
217,416
103,531
103,817
131,188
35,128
179,479
153,185
99,029
52,063
28,964
151,926
163,687
20,246
136,512
Operating
Expenditures
$ 1,746,524
625,064
517,948
764,139
962,075
729,820
317,385
850,886
2,467,748
1,004,167
503,076
441,222
439,060
1,467,063
478,292
1,188,548
y--a4-IS
1-(G 61,)°,5
Fund Balance %
41.14%
102.09%
140.59%
23.49%
18.93%
19.97%
7.58%
4.41%
25.06%
14.10%
21.26%
32.28%
81.62%
41.51%
94.32%
35.18%
S:\Budget\FY 2018 - 2019\Fire & Rescue Cash FYE 2017 4/24/2018