Agenda 05-19-2020 Special Budget Workshop® north'\\Caro\\\\l\\\ina
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city or Bunn
Call to Order — Mayor William P. Elmore, Jr.
Invocation
Pledge of Allegiance
1) Adjustment and Approval of the May 19, 2020 meeting agenda
Dunn City Council
Special Meeting
Tuesday, May 19, 2020
1:00 p.m., Dunn Municipal Building
ITEMS FOR DISCUSSION AND/OR DECISION
2) Memorandum of Understanding between the City and NCDOT regarding 195 Widening
JPF Properties LLC (PJ's Truck Bodies)
3) Discussion — Proposed Budget FY 2020-2021
4) Closed Session - If called, the General Statute(s) allowing the Closed Session will be cited in the motion
INFORMATION AND ANNOUNCEMENTS
ADJOURNMENT
"This institution is an equal opportunity provider and employer"
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city of dunn
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335
(910) 230-3500 • FAX (910) 230-3590
www.dunti-nc.org
Mayor
William P. Elmore Jr.
Mayor Pro Tern
Chuck Turnage
Council Members
J. Wesley Sills
April Gaulden
Frank McLean
Billy Tart
Dr. David L Bradham
City Manager
Steven Neuschafer
PUBLIC NOTICE related to Special Called Council Meeting
The public is hereby notified that the City Council of the City of Dunn will hold a Special meeting
on Tuesday, May 19, 2020 at 1:00 p.m. in the Council Chambers of the Dunn Municipal Building,
401 E. Broad Street, Dunn, NC. Some members of the Council may participate electronically.
SPECIAL NOTICE REGARDING MEETING ACCESS DUE TO STATE OF EMERGENCY
In an effort to abide with the Governor's Executive Order and to reduce the spread of Covid-19, in -
person access to the Council meeting is limited and will only include our Council and needed staff.
The Council Meeting will be available for live public viewing on Facebook - The City of Dunn, NC
page or the Public can call in to listen - contact the City Cleric at 910-230-3501 or
twilliams@dunn-nc.org prior to Monday, May 18, 2020,1:00 p.m. for instructions.
There will be no public comment and no public allowed in Council Chambers. Audio will be
available outside Council Chambers via Facebook Live.
Tammy Williams
City Clerk
910-230-3501
twilliams@dunn-nc.org
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SUBJECT TITLE: Memorandum of Understanding Between the City of Dunn and the NC Department of
Transportation regarding JPF Properties LLC (PJ's Truck Bodies)
Presenter: Heather Adams, Director
Department: Public Utilities
Attachment: X Yes No
Description: Memorandum of Understanding and NCDEQ
Permit
Public Hearing Advertisement Date:
PURPOSE:
To agree to the memorandum of understanding (MOU) between the City of Dunn and the NC DOT and to
include the construction of the private sewer line for JPF Properties, LLC (PJ's Truck Bodies) as part of the
City's construction contract with Temple Grading and Construction. The MOU also relieves the City of any
responsibility related to the ownership, maintenance, and operation of the private sewer extension.
BACKGROUND:
Since the 1-95 widening project will damage the septic field at PJ's Truck Bodies, NCDOT has agreed to
reimburse the City for the construction and engineering costs associated with extending a public 8-inch
gravity sewer line in order to provide sewer service to PJ's Truck Bodies. The City's construction project will
disrupt sewer service to PJs Truck Bodies when we extend the gravity line through their septic field. NCDOT
has requested that the City complete the private 8" sewer extension concurrently within the City's contract
with Temple Grading and Construction to avoid this disruption to the end user.
BUDGET IMPACT:
Both the private and public sewer extension will be completed at the expense of the NC Department of
Transportation in accordance with General Statute 136-27.1 The City of Dunn will be reimbursed at 100% by
the NC DOT for all costs associated with the project.
RECOMMEN DATIONIACTION REQUESTED:
Motion to authorize City Manager Neuschafer to execute the Memorandum of Understanding between the
City of Dunn and the NC Department of Transportation for the Public and Private sewer extensions to serve
JPF Properties, LLC.
Memorandum of Understanding
between
City of Dunn and NCDOT
for
Public and Private Sewer Extensions for JPF Properties, LLC
WITNESSETH:
WHEREAS, both public and private sewer extensions from the City of Dunn's Sewer Lift Station located at Loves
Travel stops is required by NCDOT to resolve conflicts with septic system on property owned by JPF Properties, LLC, upon
which PJ Truck Bodies and Equipment conducts business, and that;
WHEREAS, NCDOT will be responsible for all cost, construction and construction services engineering, related to
the Installation of the public and private sewer extension, and that;
WHEREAS, both public and private NC Department of Environmental Quality sewer extension permits have been
acquired for the sewer extensions, and that;
WHEREAS, NCDOT desires for both the public and private sewer extensions to be Installed by the General
Contractor, Temple Grading and Construction ("Temple Grading"), who was selected to install the public sewer extensions
through a competitive bid process for the City of Dunn (with all cost to be reimbursed by NCDOT), and that;
WHEREAS, Temple Grading will prepare separate public and private sewer extension change orders for review and
approval by the City of Dunn and NCDOT, and after approval Install the additional work to be financed by the City of Dunn
(with all cost to be reimbursed by NCDOT), and that;
WHEREAS, Davis -Martin -Powell ("DMP") is providing the preparation of bids documents utilizing plans prepared
by Enoch Engineers, and providing bid and construction administration and field engineering Inspection service, and DMP
will have additional cost related to additional meetings, reviews, construction administration, and field engineering
services related to the private sewer extension and all the cost shall be paid by the City of Dunn (with all cost to be
reimbursed by NCDOT).
Now Therefore, in consideration of the mutual promises and agreements set forth herein, and other good and valuable
consideration, the parties express their agreement and understand as follows:
The preambles to this Memorandum of Understanding are incorporated herein by reference the same as if fully set forth
herein.
The City of Dunn will be reimbursed 100% for all their cost by NCDOT related to the construction of the public and private
sewer extensions to serve the property owned by JPF Properties, LLC, upon which PJ Truck Bodies and Equipment conducts
its business.
The City of Dunn nor NCDOT will have any responsibility related to the maintenance and operation of the private sewer
extension to serve PJ Truck Bodies and Equipment or any future tenant of JPF Properties, LLC or any future owner of the
property.
JPF Properties, LLC will own, operate, and maintain the private sewer extension to serve their facilities In accordance with
NC Department of Environmental Quality Issued Permit No. WQ0041169 dated September 20, 2019.
Remainder of Page Left Blank Intentionally
Signature Page to Follow
Page 1 of 2
Signature Page to Memorandum of Understanding
between
City of Dunn and NCDOT
for
Public and Private Sewer Extensions for 1PF Properties, LLC
This Memorandum of Understanding is agreed to by;
The City of Dunn
Steven Neuschafer, City Manager Date
NCDOT Utility Engineer
Doeus fined by:
ft kA; v. 12 May 2020
Na zfPPP&"caEr®aoo... Date
Page 2 of 2
ROY COOPER
Governor
NUCHAEL S. REGAN
S,mfory
LINDA CULPEPPER
Obeclor
NORTH CAROLINA
EnvtronmentatQuality
September 20, 2019
Paul Junior Faircloth, President
JPF Properties, LLC
P.O. Box 1207
Dunn, NC 28335
Subject: Permit No. WQ0041169
JPF Properties, LLC
8" Sanitary Sewer— P1's Truck Bodies & Equipment
Wastewater Collection System Extension Permit
Harnett County
Dear Mr. Faircloth:
In accordance with your application received September 5, 2019, we are forwarding herewith
Permit No. W00041169 dated September 20, 2019 to JPF Properties, LLC for the construction
and operation upon certification of the subject wastewater collection system extension. This
permit shall be effective from the date of issuance until rescinded, and shall be subject to the
conditions and limitations as specified therein. This cover letter shall be considered a part of this
permit and is therefore incorporated therein by reference.
Please pay particular attention to the following conditions contained within this permit:
Condition II.1: This permit shall not be automatically transferable; a request must be made and
approved.
Condition II.4: Requires that the wastewater collection facilities be properly operated and
maintained in accordance with 15A NCAC 2T .0403 or any individual system-
wide collection system permit issued to the Permittee.
It shall be responsibility of the Permittee to ensure that the as -constructed project meets the appropriate
design criteria and rules. Failure to comply may result in penalties In accordance with North Carolina
General Statute §143-215.6A through §143-215.6C, construction of additional or replacement
wastewater collection facilities, and/or referral of the North Carolina -licensed Professional Engineer to
the licensing board.
225 Green Street, Suite 714, Fayetteville, NC 28301
Phone: 910-433-3300 \ Internet: www ncwaterQuality org
An Equal Opportunity \ Affirmative Action Employer— Made in part by recycled paper
7PF Properties, LLC
Permit No. WQ0041169
If any parts, requirements, or limitations contained in this permit are unacceptable, you have the right to
request an adjudicatory hearing upon written request within 30 days following receipt of this permit. This
request must be in the form of a written petition, conforming to Chapter 150E of North Carolina General
Statutes, and filed with the Office of Administrative Hearings, 6714 Mail Service Center, Raleigh, NC
27699-6714. Unless such demands are made, this permit shall be final and binding.
If you need additional information concerning this matter, please contact Trent Allen at (910)
433-3336 or via e-mail at trent.allen@ncdenr.gov.
Sincerely,
�
DOCUSIgn" by: � aet.
S1BBD2D2DDSD428...
Trent Allen, Regional Supervisor
Water Quality Regional Operations Section
Fayetteville Regional Office
Division of Water Resources, NCDEQ
cc:
serfiche File
Page 2 of 9
STATE OF NORTH CAROLINA
ENVIRONMENTAL MANAGEMENT COMMISSION
DEPARTMENT OF ENVIRONMENTAL QUALITY
WASTEWATER COLLECTION SYSTEM EXTENSION PERMIT
In accordance with the provisions of Article 21 of Chapter 143, General
Statutes of
Carolina
as amended, and other applicable Laws, Rules, and Regulations, pers hereby granted to
the
JPF Properties, LLC
Harnett County
for the construction and operation of approximately 655 linear feet of 8-inch gravity sewer to
serve as part of the 8 Sanitary Sewer— PJ's Truck Bodies & Equipment project, and the discharge
of 0 gallons per day of collected domestic wastewater Into the City of Dunn Black River
Wastewater Treatment Plant existing sewerage system, pursuant to the application received
September 5, 2019, and in conformity with 15A NCAC 2T; the Division's Gravity Sewer Minimum
Design Criteria adopted February 12, 1996 as applicable; the Division's Minimum Design Criteria
for the Fast -Track Permitting of Pump Stations and Force Mains adopted June 1, 2000 as
applicable; and other supporting data subsequently filed and approved by the Department of
Environmental Quality and considered a part of this permit.
This permit shall be effective from'the date of issuance until rescinded and shall be subject to the
specified conditions and limitations contained therein.
ooausleneEby:a^^z-
5111MM
Trent Allen, Regional uVervisor
Division of Water Resources, NCDEQ
By Authority of The Environmental Management Commission
Permit Number: WQ0041169
Permit Issued: September 20, 2019
Page 3 of 9
SUPPLEMENT TO PERMIT COVER SHEET
JPF Properties, LLC
is hereby authorized to:
Construct, and then operate upon certification the aforementioned wastewater collection
extension. The sewage and wastewater collected by this.system shall be treated in the City of
Dunn Black River Wastewater Treatment Plant in accordance with Permit Number NC0041169.
Permitting of this project does not constitute an acceptance of any part of the project that does
not meet 15A NCAC 2T; the Division's Gravity Sewer Minimum Design Criteria adopted February
12, 1996 as applicable; and the Division's Minimum Design Criteria for the Fast -Track Permitting
of Pump Stations and Force Mains adopted June 1, 2000 as applicable, unless specifically
mentioned herein. Division approval is based on acceptance of the certification provided by a
North Carolina -licensed Professional Engineer in the application, It shall be the Permittee's
responsibility to ensure that the as -constructed project meets the appropriate design criteria and
rules.
II. STANDARD CONDITIONS
1. This permit shall not be transferable. In the event there is a desire for the wastewater collection
facilities to change ownership, or there Is a name change of the Permittee, a formal permit request
shall be submitted to the Division accompanied by documentation from the parties Involved, and
other supporting materials as may be appropriate. The approval of this request shall be considered
on Its merits and may or may not be approved. [15A NCAC 02T.0104; G.S 143-215.1(d3)]
2. This permit shall become voidable unless the wastewater collection facilities are constructed in
accordance with the conditions of this permit; 15A NCAC 2T, the Division's Gravity Sewer Minimum
Design Criteria adopted February 12, 1996 as applicable; the Division's Minimum Design Criteria for
the Fast -Track Permitting of Pump Stations and Force Mains adopted June 1, 2000 as applicable; and
other supporting materials unless specifically mentioned herein. [15A NCAC 02T.0110]
3. This permit shall be effective only with respect to the nature and volume of wastes described In the
application and other supporting data. [15A NCAC 02T.0110]
4. The wastewater collection facilities shall be properly maintained and operated at all times. The
Permittee shall maintain compliance with an Individual system -wide collection system permit for the
operation and maintenance of these facilities as required by 15A NCAC 2T .0403. If an Individual
permit is not required, the following performance criteria shall be met: [15A NCAC 02T .0108(b)]:
a. The sewer system shall be effectively maintained and operated at all times to prevent discharge
to land or surface waters, and to prevent any contravention of groundwater standards or surface
water standards.
Page 4 of 9
b. A map of the sewer system shall be developed and shall be actively maintained.
c. An operation and maintenance plan Including pump station inspection frequency, preventative
maintenance schedule, spare parts inventory and overflow response has been developed and
Implemented.
d. Pump stations that are not connected to a telemetry system shall be Inspected every day (i.e. 365
days per year), pump stations that are connected to a telemetry system shall be Inspected at
least once per week.
e. High -priority sewer lines shall be inspected at least once per every six -months and inspections are
documented.
f. A general observation of the entire sewer system shall be conducted at least once per year.
g. Overflows and bypasses shall be reported to the appropriate Division regional office in accordance
with 15A NCAC 2B .0506(a), and public notice shall be provided as required by North Carolina
General Statute §143-215.1C.
h. A Grease Control Program Is In place as follows:
1. For public owned collection systems, the Grease Control Program shall Include at least
biannual distribution of educational materials for both commercial and residential users and
the legal means to require grease Interceptors at existing establishments. The plan shall also
include legal means for Inspections of the grease interceptors, enforcement forvlolators and
the legal means to control grease entering the system from other public and private satellite
sewer systems.
2. For privately owned collection systems, the Grease Control Program shall include at least bi-
annual distribution of grease education materials to users of the collection system by the
permittee or Its representative.
3. Grease education materials shall -be distributed more often than required in Parts (1) and (2)
of this Subparagraph if necessary to prevent grease -related sanitary sewer overflows.
1. Right-of-ways and easements shall be maintained in the full easement width forpersonnel and
equipment accessibility.
j. Documentation shall be kept for Subparagraphs (a) through (1) of this Rule for a minimum of three
years with exception of the map, which shall be maintained for the life of the system.
5. The Permittee shall report by telephone to a water resources staff member at the Fayetteville
Regional Office, telephone number (910) 433-3300, as soon as possible, but in no case more than 24
hours, following the occurrence or first knowledge of the occurrence of either of the following:
a. Any process unit failure, due to known or unknown reasons, that renders the facility Incapable
of adequate wastewater transport, such as mechanical or electrical failures of pumps, line
blockage or breakage, etc.; or
b. Any SSO and/or spill over 1,000 gallons; or
c. Any SSO and/or spill, regardless of volume, that reaches surface water
Page 5 of 9
Voice mall messages or faxed information Is permissible, but this shall not be considered as the Initial
verbal report. Overflows and spills occurring outside normal business hours may also be reported to
the Division of Emergency Management at telephone number (800) 858-0368 or (919) 733-3300.
Persons reporting any of the above occurrences shall file a spill report by completing and submitting
Part I of Form CS-SSO (or the most current Division approved form) within five days following first
knowledge of the occurrence. This report must outline the actions taken or proposed to be taken to
ensure that the problem does not recur. Part II of Form CS-SSO (orthe most current Division approved
form) can also be completed to show that the SSO was beyond control. [G.S. 143-215,1C(a1))
6. Construction of the gravity sewers, pump stations, and force mains shall be scheduled so as not to
Interrupt service by the existing utilities nor result In an overflow or bypass discharge of wastewater
to the surface waters of the State. [15A NCAC 02T.0108(b)j
Upon completion of construction and prior to operation of these permitted facilities, the completed
Engineering Certification form attached to this permit shall be submitted with the required supporting
documents to the address provided on the form. A complete certification is one where the form is
fully executed and the supporting documents are provided as applicable. Any wastewater flow made
tributary to the wastewater collection system extension prior to completion of this Engineer's
Certification shall be considered a violation of the permit and shall subject the Permittee to
appropriate enforcement actions.
If the permit is Issued to a private entity with an Operational Agreement, then a copy of the Articles
of Incorporation, Declarations/Covenants/Restrictions, and Bylaws that have been appropriately
filed with the applicable County's Register of Deeds office shall be submitted with the certification.
A complete certification is one where the form Is fully executed and the supporting documents are
provided as applicable. Supporting documentation shall Include the following:
a. One copy of the project construction record drawings (plan & profile views of sewer lines & force
mains) of the wastewater collection system extension. Final record drawings should be clear on
the plans or on digital media (CD or DVD disk) and are defined as the design drawings that are
marked up or annotated with after construction Information and show required buffers,
separation distances, material changes, etc.
b, One copyof the supporting applicable design calculations including pipe and pumpsizing, velocity,
pump cycle times, and level control settings, pump station buoyancy, wet well storage, surge
protection, detention time in the wet well, and force main, ability to flush low points In force
mains with a pump cycle, and downstream sewer capacity analysis. If a portable power source or
pump is dedicated to multiple stations, an evaluation of all the pump stations' storage capacities
and the rotation schedule of the portable power source or pump, Include travel timeframes, shall
be provided.
c. Changes to the project that do not result in non-compliance with this permit, regulations, or the
Minimum Design Criteria should be clearly Identified on the record drawings, on the certification
In the space provided, or In written summary form.
Prior to Certification (Final or Partial): Permit modifications are required for any changes resulting in
non-compliance with this permit (including pipe length increases of 10% or greater, Increased flow,
pump station design capacity design Increases of 5% or greater, and Increases in the number/type of
Page 6 of 9
connections), regulations, or the Minimum Design Criteria. Requested modifications or variances to
the Minimum Design Criteria will be reviewed on a case -by -case basis and each on its own merit.
Please note that variances to the Minimum Design Criteria should be requested and approved during
the permitting process prior to construction. After -construction requests are discouraged by the
Division and may not be approved, thus requiring replacement or repair prior to certification &
activation. [15A NCAC 02T .0116]
8. Gravity sewers installed greater than ten percent below the minimum required slope per the Division's
Gravity Sewer Minimum Design Criteria shall not be acceptable and shall not be certified until
corrected. If there is an unforeseen obstacle in the field where all viable solutions have been
examined, a slope variance can be requested from the Division with firm supporting documentation.
This shall be done through a permit modification with fee. Such variance requests will be evaluated
on a case -by -case basis. Resolution of such request shall be evident priorto completing and submitting
the construction certification. [ 15A NCAC 02T.0105(n)]
9. A copy of the construction record drawings shall be maintained on file by the Permittee for the life of
the wastewater collection facilities. [i5A NCAC 02T .01161
10. Failure to abide by the conditions and limitations contained in this permit; 15A NCAC 2T; the Division's
Gravity Sewer Design Criteria adopted February 12,1996 as applicable; the Division's Minimum Design
Criteria for the Fast -Track Permitting of Pump Station and Force Mains adopted June 1, 2000 as
applicable; and other supporting materials may subject the Permittee to an enforcement action by
the Division, in accordance with North Carolina General Statutes §143-215.6A through §143-215.6C,
construction of additional or replacement wastewater collection facilities, and/or referral of the North
Carolina -licensed Professional Engineer to the licensing board. [15A NCAC 02T .0104; 15A NCAC 02T
.0108(b-c)]
11. In the event that the wastewater collection facilities fall to perform satisfactorily, Including the
creation of nuisance conditions, the Permittee shall take immediate corrective action, including those
as may be required by this Division, such as the construction of additional or replacement facilities.
[15A NCAC 02T .0110; 15A NCAC 02T .0108(b)]
12. The Issuance of this permit shall not exempt the Permittee from complying with any and all statutes,
rules, regulations, or ordinances that may be Imposed by the Division any other Federal, State, or Local
government agencies which have jurisdiction or obtaining other permits which may be required.by
the Division or any other Federal, State, of Local government agencies. [G.S. 143-215.1(b)]
Page 7 of 9
CERTIFICATION CHECKLIST
To be completed by the certifying engineer prior to operation of the permitted sewers, per 15A NCAC 02T.0116.
Certifying Engineer:
Certification Review Date:
Project Name:
WQ00 Project County:
1) Has permittee information changed since the permit was issued (or last modified): change of mailing address,
change of ownership, transfer from developer to HOA/POA, etc. ❑ Yes ❑ No
• If yes, please provide either a change of ownership form or new contact information. Note that transfer of
permits from the developer to the HOA/POA must occur with the first certification.
2) Have the as -built drawings have been signed, sealed, and dated by an N.C. PE? ❑ Yes ❑ No
3) Final Engineering certification? ❑ Yes ❑ No
• If Partial Engineering certification, provide detailed narrative including what is being certified In the current
phase, what was previously certified (if applicable), and what is left to be certified.
4) Adequate Information related to sewer lines: ❑ Yes ❑ No ❑ N/A
• Three feet minimum cover has been provided for all sewers unless ferrous pipe was Installed.
• Minimum diameters for gravity sewers are 8-inches for public lines and 6-Inches for private lines.
• Manholes have been installed: At the end of each line, at all changes in grade, size, or alignment, at all
intersections, and at distances not greater than 425 feet; minimum diameter shall be 4 feet (48-inches),
5) Adequate information related to pump stations: ❑ Yes ❑ No ❑ N/A
• Ensure power reliability option was selected per 15A NCAC 02T,0305(h).
6) Was project construction completed in accordance with all of the following: ❑ Yes ❑ No ❑ N/A
0 15A NCAC 02T Minimum Design Criteria (MDC) for the permitting of Gravity Sewers (latest version), and MDC
for the Permitting of Pump Stations and Force Mains (latest version)?
If not, a variance approval is required in accordance with 15A NCAC 02T.0105(b), prior to certification and operation.
• Contact the Central Office to discuss the variance to determine a course of action.
• Applicant must submit two copies of the variance request form, plans, specifications, calculations, and any other
pertinent information to the Central Office (one hard copy, one digital copy).
o The central office will review the variance request, and If approvable, specific language regarding the variance
will be incorporated into the permit, eithervia a special condition or a supplementary letter. A copy of the
reissued permit with variance language or the variance letter must be maintained with the original documents.
7) Does the project contains high priority lines (15A NCAC 02T .0402(2))? ❑ Yes ❑ No
• If yes, ensure that the permit already contains the necessary condition related to high priority lines 15A NCAC
02T.0403 (a)(5). If the permit does not Include this language, the Fast Track reviewer will reissue the permit with
the appropriate language.
8) Are Permit modifications are required for any changes resulting In non-compliance with this permit (including but not
limited to pipe length changes of 10%or greater, change inflow, pump station design capacity design change of 5%or
greater, and/or change In the number/type of connections)? ❑ Yes ❑ No
• If yes, a permit modification request must be submitted to the appropriate Regional Office, and a modified
permit with revised certification must be Issued prior to certification and operation.
NC DWR - Water Quality Regional Operations Section 225 Green St, Fayetteville, NC Zip 28301
Fayetteville Regional Office Phone: (910)-433-3300 FAX: (910)-486-0707
FAST TRACK SEWER ENGINEERING CERTIFICATION
]PE RMITTEE:
JPF Properties, LLC
PERMIT #:
W Q0041169
PROJECT:
8" Sanitary Sewer— Pi's Truck Bodies & Equipment
ISSUE DATE:
September 20, 2019
This project shall not be considered complete nor allowed to operate in accordance with Condition
7 of this permit until the Division has received this Certification and all required supporting
documentation. It should be submitted in a manner that documents the Division's receipt. Send
the required documentation the Regional Supervisor, Water Quality Regional Operations Section
at the address at the bottom.
Any wastewater flow made tributary to the wastewater collection system extension prior to
completion of this Certification shall be considered a violation of the permit and shall subject the
Permittee to appropriate enforcement actions. The Permittee is responsible for tracking all partial
certifications up until a final certification is received. A Final Certification shall be a complete set
of record drawings and design calculations regardless of whether partials have been submitted.
PERIVITTEE'S CERTIFICATION
I, the undersigned agent for the Permittee, hereby state that this project has been constructed pursuant
to the applicable standards & requirements, the Professional Engineer below has provided applicable
design/construction information to the Permittee, and the Permittee Is prepared to operate & maintain
the wastewater collection system permitted herein or portions thereof.
Printed Name, Title Signature Date
ENGINEER'S CERTIFICATION
1 , as a duly registered Professional Engineer in the State of North
Carolina, having been authorized to observe (❑ periodically, ❑ weekly, ❑ full time) the
construction of the project name and location as referenced above for the. above Permittee hereby
state that, to the best of my abilities, due care and diligence was used in the observation of the
construction such that the construction was observed to be built within substantial compliance of
this permit; 15A NCAC 02T; the Division of Water Resources' (Division) Gravity Sewer
Minimum Design Criteria adopted February 12, 1996 as applicable; the Division's Minimum
Design Criteria for the Fast -Track Permitting of Pump Stations and Force Mains adopted June 1,
2000 as applicable; and other supporting materials.
North Carolina Professional Engineer's Seal w/signature &
❑ Final ❑ Partial (include description)
Certification Comments/Qualifiers (attach if necessary)'
NC DWR— Water Quality Regional Operations Section 225 Green St., Fayetteville NC 28301
Fayetteville Regional Office Phone: (910)-433-3300
north carolina
UNN
city of Bunn
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 25335
(910) 230-3500 ® FAX (910) 230-3590
www.dunn-nc.org
May 11, 2020
Honorable Mayor &
Members of the City Council,
City of Dunn, North Carolina
Mayor and Council Members:
Mayor
William P. Elmore Jr.
Mayor Pro Tem
Chuck Tannage
Coancil Members
J. Wesley Sills
April L. Gaulden
Frank McLean
Billy Tait
Dr. David L, Bradham
City Manager
Steven Neuschafer
Over the last couple of months, the COVID-19 pandemic has altered our lives and the way
we govern like no time in recent history. The precautions enacted in response to the virus
have restricted our movement and access to goods and services; and these actions will
proportionally impact the City's revenues and spending.
During preparation of the FY 2020-2021 budget, the projected revenues continue to be
updated. At the time of this letter, the City has not received its March sales tax payment.
Receipt of that payment will begin to inform the rest of our calculations; and subsequent
payments will provide a more in-depth view. At this time, there is no evidence of the real
impact on our local economy. Although the economy is currently down, it is expected to
continue to increase (recover) from the May 2020 anticipated low point and level off at the
end of this calendar year at a near pre -pandemic level.
Based upon projections published by the NC League of Municipalities, the overall budget
is reduced by 2.8%, in expectation that 2020-21 revenue will be below last years' budgeted
revenue. Spending on travel, training and fuel will be severely limited, and most other
departmental spending (in the first half of the year) is reduced unless prioritized by
management. However, "restricted" spending is moving forward, including the street
resurfacing program, drainage and utility projects. There are slight increases in selected
fees, some of which are in response to particular contractual increases. The fees charged
are used to support needed expenditures, ensuring that funds are available to complete
the Council's goals, while continuing to support employee development.
Fee increases proposed in this budget have specific functions:
• Garbage and recycling rate increase (2%): a direct result of the contractual increase
(Consumer Price Index increase) from Republic Services.
• Water rate increase (3.3%): will continue to replenish the fund balance and cover
the cost of repair projects.
• Sewer rate increase (6%): needed to pay for debt service on sewer projects.
• The proposed new street sweeper debt service will be approximately $0.75 per
month on both residential and non-residential Storm Water fees.
Below are my top areas of focus for the upcoming year:
Infrastructure Improvements: This program utilizes the majority of our funds
received from the Powell Bill and vehicle license tag fees. Additionally, we will
continue to fund utility repairs that must be completed for the N Watauga Ave. water
line replacement, Lakeshore Dr. water line replacement, and others as approved by
the City Council.
Continue progress on three building construction projects:
• Renovations within City Hall for the Police Department and computer server
locations. This project was identified and designed based upon approval of the City
Council. Funding will be appropriated upon completion of construction estimates.
• The Public Works and Utilities site has also been identified as a priority. A firm
will be selected to design or design -build as approved and this project will then
proceed with construction (to be included in Fiscal Year 2021-2022).
• Lastly, office consolidation for the Parks and Recreation Department. The
evaluation of space in the Vyas Recreation Center will yield a design to move the
department staff offices into that building, allowing the current office space in the
Community Building to be renovated and repurposed for community benefit.
Personnel Changes (proposed):
• Funding for new employees (3) for the Public Works Department: providing
additional staff for running asphalt surfacing and repair operations.
• Permanent staff reductions in three areas: two in Recreation, one in the Library,
and one in Public Works.
• Creation of an additional Administrative Support Specialist position in the
Planning and Inspections Department.
The cost of living allocation (COLA) salary increase proposed for this year is 0%, however, the
City may award up to a 2% merit increase based upon employee evaluations, effective after
January 1, 2021. Each department is allocated 1% of its total payroll budget for its merit pool of
funds. Through supervisor -led evaluations, the merit increases will continue to reward those
employees who exceed expectations. The merit program has been in place for two years.
Submitted below are the estimated revenues and expenditures for fiscal year July 1, 2020
through June 30, 2021. Highlights of the proposed FY 2020-2021 Budget figures are as follows:
2020-2021 GENERAL FUND BUDGET
2019-2020 GENERAL FUND BUDGET
Total Revenues
$11,275,000
Total Revenues
$11,597,100
Total Expenditures
$11,275,000
Total Expenditures
$11,597,100
REVENUES: GENERAL
A. Ad Valorem taxes: $3,750,500 projected on a collection rate of 96.7%, with the tax
rate remaining at $.50 per $100 valuation.
B. Sales tax: budgeted for $2,160,000; this is a 3.2% decrease from collections in 2019.
C. Powell Bill and License Tag fee restricted Fund balances: $295,000 allocated for
the proposed street resurfacing project.
D. Garbage rate: increasing from $19.40 to $1.9.80
E. Recycling rate: increasing from $3.60 to $3.70
F. Apartment, per unit, bulls pick up: increasing from $3.85 to $4.00
G. Storm Water fee: increasing from $2.00 to $2.75 for residential and $7.00 to $7.75
for non-residential per month.
EXPENDITURES: GENERAL
A. COLA increase: 0% for all employees
B. Merit increase: up to 2.0%, effective January 1, 2021
C. Retirement contribution for state retirement: increases from 8.95% to 10.15% for
general employees and from 9.70% to 10.90% for sworn law enforcement officers.
D. 401K contribution for all employees: remains at 5%
E. Health insurance cost: premium is calculated with no increase and held at $6,660
per employee per year.
F. Rooms to Go incentive: budgeted for $235,000
G. Personnel changes: New positions in Public Works and Planning and Inspections
H. Street resurfacing: $600,000
2020-2021 WATER SEWER FUND BUDGET
2019-2020 WATER SEWER FUND BUDGET
Total Revenues
$6,696,000
Total Revenues
$6,207,200
Total Expenditures
$6,696,000
Total Expenditures
$6,207,200
REVENUES: WATER —SEWER
A. Propose basic water rate increase: from $14.75 to $15.25 base rate and proposed at
an increasing block rate beginning at $4.65 per 1000 gallons.
B. Propose basic sewer rates increase: from $13.75 to $14.50 base rate and from $6.00
to $6.36 per 1,000 gallons
C. City of Dunn bulk purchaser rate: remains at $2.14 per 1000 gallons for those with
a contract minimum gallons per day.
D. Propose Industrial rate user rate increase: from $14.75 to $15.25 base rate and
proposed at an increasing block rate beginning at $4.65 per 1000 gallons up to
500,000 gallons; $2.80 per 1000 gallons above 500,001 gallons.
EXPENDITURES: WATER — SEWER
A. COLA, no increase: 0% for all employees
B. Merit increase: up to 2.0%, effective January 1, 2021
C. Retirement contribution for state retirement: increases to 10.15%
D. 401K contribution for all employees: remains at 5%
E. Health insurance cost: premium is calculated with no increase and held at $6,660
per employee per year
REVENUES: STORM WATER
A. Storm Water rate: increasing from $2.00 to $2.75 for Residential and from $7.00 to
$7.75 for non-residential.
EXPENDITURES: STORM WATER
A. Purchase of a new street sweeper
B. Capital improvements and repairs
The proposed 2020-2021 budget is concentrated on reducing expenditures for the first six
months of the fiscal year. Moreover, this budget has monies allocated for: demolition and
clean-up of nuisance properties; materials to complete minor street repairs and paving;
and repairs and maintenance of the utility and storm water drainage system. In the next
budget, there are also funds to address identified areas of improvement like the Ashe Ave.
Dog Park and Garden.
Please review the information contained in this packet and should you have any
questions, don't hesitate to give me a call.
Steven W. Neuschafer
City Manager
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CAPITAL ITEMS FOR FY 2020-2021
GENERAL FUND
Police:
Police Cars $ 80,000
Traffic Warning Trailer $ 15,000
Streets/Cemetery:
Western Star Dump Truck $200,000
Leaf Machine $220,000
Capital Outlay Garage $ 10,000
Capital Outlay Cemetery $ 10,000
Recreation:
Mower 10,000
Total loan funding: 545 000
WATER- SEWER FUND
Water/Sewer Services:
Skid Steer w/brush cutter $100,000
Directional board $ 5,000
1500 Utility Truck $ 26,000
4X4 1500 Truck $ 29,000
Wastewater Treatment Plant
200 HP Variable Frequency Drive -Effluent $ 12,000
Pumps, Valves, and Checks $ 52,800
SCADA Relocation $ 57,400
Water Treatment Plant
Tractor $ 36,000
Backwash Pump with Motor Installed $104,000
Total loan funding: 422 200
STORMWATER FUND
Street Sweeper w/wander hose $240,000
Total loan funding: $240,000
CITY OF DUNN, NORTH CAROLINA
BUDGET
FY 2020-2021
The following represents the budget for the City of Dunn, North Carolina adopted June 9,
2020, that the following fund revenues and total fund expenditures have been approved
for the fiscal year beginning July 1, 2020:
SECTION I. GENERAL FUND
General Fund Revenues
Ad Valorem Taxes
$4,193,600
Local Option Sales Tax
2,160,000
Licenses/Permits/Fees
549,700
Investment Income
75,000
Utilities Sales Tax
746,400
Beer and Wine Tax
44,000
Powell Bill
295,000
Installment Financing Proceeds
560,000
Garbage/Recycling Charges
957,000
Grant Revenue
53,000
Fund Balance -Powell Bill
300,000
Other Revenue
1,341,300
TOTAL $11,275,000
General Fund Expenditures
General Government $2,823,790
Public Safety 3,338,400
Public Works/Cemetery 1,997,500
Sanitation and Waste Removal 775,000
Debt Service 883,960
Recreation 610,700
Library 215,650
Powell Bill -Streets 630,000
TOTAL $11,275,000
LEVY OF TAXES
There is hereby levied the following rate of tax on each one hundred dollars ($100.00)
valuation of taxable property, as listed for taxes as of January 1, 2020 for the purpose of
raising the revenue from current year's property tax, as set forth in the foregoing estimates
of revenue and in order to finance the foregoing appropriation:
GENERALTAX
Rate per $100 Valuation of Taxable Property $.50
SPECIAL DOWNTOWN TAX DISTRICT
Rate per $100 Valuation of Taxable Property $.12
SECTION 11. WATER AND SEWER
A. Revenues
Utility Charges -Water
Utility Charges -Sewer
Tap Fees
Reconnection Fees
Penalties
Investment Income
Water Tower Site Rental
Eastover Sanitary District -Debt Payment
Other Income
B. Expenditures
Administration/Finance
Water/Sewer Distribution and Collection
Water Treatment Plant
Waste Water Treatment Plant
Debt Service
SECTION III. STORMWATER FUND
A. Revenues
Stormwater Fees
B. Expenditures
$3,200,000
2,650,000
19,000
45,000
60,000
7,500
80,000
192,000
442.500
TOTAL $6,696,000
$1,264,800
1,677,300
1,417,700
1,321,000
1,015,200
TOTAL $6,696,000
TOTAL $414,000
$414,000
Stormwater Expenditures $414,000
TOTAL $414,000
SECTION IV. SPECIAL AUTHORIZATION -BUDGET OFFICER
A. The Budget Officer shall be authorized to affect interdepartmental transfers, in the
same fund, not to exceed $5,000.
B. The Finance Director is hereby designated Finance Officer and is authorized to
make interfund loans for a period of not more than 60 days. The Finance Officer
shall establish and maintain accounting procedures which are in compliance with
the Statutes of the State of North Carolina.
C. Interfund transfers, established in the budget document, may be accomplished
without recourse to the council.
SECTION V. RESTRICTION -BUDGET OFFICER
The interfund transfer of monies, except as noted in Section IV -paragraph B and C, shall
be accomplished by Council authorization only.
SECTION VI. UTILIZATION OF BUDGET AND BUDGET ORDINANCE
The Ordinance and the Budget Document, shall be the basis of the financial plan for the
Dunn Municipal Government during the 2020-21 fiscal year. The Budget Officer shall
administer the budget and shall insure that the operating facilities are provided guidance
and sufficient details to implement their appropriate portion of the Budget.
SECTION VII. DISTRIBUTION
Copies of this Ordinance shall be furnished to the Clerk, to the Council, and to the Budget
Officer and Finance Director to be kept on file by them for their direction in the
disbursement of funds.
Adopted this g'h day of June, 2020.
William P. Elmore, Jr.
Mayor
Attest:
Tammy Williams
City Clerk
The budget ordinance, and all additional amendments, are available in the office of the
City Clerk, Dunn Municipal Building, Dunn, North Carolina.
Steven Neuschafer
City Manager
CLOSED SESSION CRITERIA
(Specify one or more of the following permitted reasons for closed sessions)
Move that we go into closed session in accordance with:
[N.C.G.S. 143-318.11(a)(1)]
Prevent the disclosure of privileged information
I Under the North Carolina General Statutes or regulations.
Under the regulations or laws of the United States.
[N.C.G.S. 143-318.11(a)(2)]
Prevent the premature disclosure of an honorary award or scholarship
[N.C.G.S. 143-318.11(a)(3)]
Consult with the Attorney
To protect the attorney -client privilege.
To consider and give instructions concerning a potential or actual claim,
administrative procedure, or judicial action.
To consider and give instructions concerning a judicial action titled
vs
[N.C.G.S. 143-318.11(a)(4)]
To discuss matters relating to the location or expansion of business in the
area served by this body.
[N.C.G.S. 143-318.11(a)(5)]
To establish or instruct the staff or agent concerning the negotiation of the
price and terms of a contract concerning the acquisition of real property
located at
(OR)
To establish or instruct the staff or agent concerning the negotiations of
the amount of compensation or other terms of an employment contract.
[N.C.G.S. 143-318.11(a)(6)]
To consider the qualifications, competence, performance, condition of
appointment of a public officer or employee or prospective public officer or
employee.
(OR)
To hear or investigate a complaint, charge, or grievance by or against a
public officer or employee.
[N.C.G.S. 143-318.11(a)(7)]
To plan, conduct, or hear reports concerning investigations of alleged
criminal conduct.
School violence 143-318.11(a)(8) and terrorist activity (9).