Agenda 12-10-2019Dunn City Council
Meeting Agenda, Session I
Tuesday, December 10, 2019
7:00 p.m., Dunn Municipal Building
Call to Order— Mayor Oscar N. Harris
Invocation — Reverend Dennis Manuel
Pledge of Allegiance
SECTION
1) Adjustment and Approval of the December 10, 2019 Agenda
2) City of Dunn Police Department — CALEA Certificate of Accreditation
PUBLIC COMMENT PERIOD
3) Each Speaker is asked to limit comments to 3 minutes and they must sign tip on sheet
available on the podium within the Council Chambers prior to the start of the meeting.
Total comment period limited to 30 minutes.
4) Minutes — November 12, 2019
ITEMS FOR DISCUSSION AND/OR DECISION
5) North Magnolia Avenue Water and Street Improvements/Budget Amendment
6) NC Department of Transportation Utility Relocation Agreement I-5883
7) Tart Park Bid Review
8) Loan for Computer Purchasing
MAYOR AND COUNCIL REMARKS
9) Remarks by Outgoing Mayor Harris and Council Members Maness and McNeill
10) Recess for Organizational Meeting
Dunn City Council
Organizational Meeting Agenda. Session II
Tuesday Evening, December 10, 2019, 7:00 p.m., Dunn Municipal Building
Swearing In Ceremony— City Attorney Tilghman Pope
SECTION
1) Administering the Oath of Office
a) Mayor William P. Elmore Jr.
By 11th Judicial District Court Judge—The Honorable O. Henry Willis, Jr.
b) Council Member J. Wesley Sills —Ward 1
By Retired Court of Appeals Judge - The Honorable K. Edward Greene
c) Council Member April L. Gaulden — Ward 2
By 11th Judicial District Court Judge - The Honorable Addie M. Harris Rawls
d) Council Member Frank McLean — Ward 3
By Mary Dafford — Notary Public
e) Council Member Billy N. Tart — Ward 4
By Retired Court of Appeals Judge - The Honorable K. Edward Greene
f) Council Member Chuck Turnage — Ward 5
By I 1 th Judicial District Court Judge — The Honorable O. Henry Willis, Jr.
S) Council Member Dr. David L. Bradham — Ward 6
By Tammy Williams, City Clerk
CALL TO ORDER BY MAYOR ELMORE
hrvocation — Dr. Len Keever
CONSENT ITEMS
1) Resolution of Appreciation— Dr. Gwen McNeill
2) Resolution of Appreciation — Eli Frank "Buddy" Maness III
3) Resolution of Appreciation — Mayor Oscar N. Harris
PRESENTATIONS BY THE MAYOR
4) Presentations to Outgoing Mayor Harris and Council Members Maness and McNeill
ITEMS FOR DISCUSSION AND/OR DECISION
5) Election of Mayor Pro Tem
6) Resolution - 2020 Regular Meeting Schedule for the Dunn City Council
7) Authorizing Bank Resolution
8) Set Meeting for Special Called Meetings —orientation and Budget Retreat
9) Strategic Vision Plan Request for Proposals
10) NC Governor's Highway Safety Program Grant
11)Financial Reports
12) Administrative Reports
13) City Manager Report
14) Comments by Mayor Elmore and Council Members
15)Announcements
16) Information/Alley Booklet
17) Closed Session— If called, the General Statute(s) allowing the Closed Session will be cited
in the motion
ADJOURNMENT
`Vhis institution is an equafopportunity provider anQ employer"
SECTI®N 1.
• 1justment and. pproval
of the December 10, 2019
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SUBJECT TITLE: City of Dunn Police Department — CALEA Certificate of Accreditation
Presenter: Mavor Harris
Attachment: Yes X No Description:
Public Hearing Advertisement Date:
PURPOSE:
Mayor Harris will present the Certificate of Accreditation to City Manager Neuschafer, Chief West and the
Dunn Police Department in recognition of their efforts to achieve this award.
The Dunn Police Department is the first law enforcement agency in Harnett County to be CALEA Accredited.
BACKGROUND:
At the May 8, 2018 Council Meeting, the Council approved the first step to Accreditation by enrolling in the
application process with the Commission on Accreditation for Law Enforcement Agencies. The department
began the process to self -assess all areas of the department, make necessary improvements, and create or
rewrite policies and procedures that complied with CALEA standards. This self-assessment period was
completed in fourteen months and the police department was ready to be evaluated by a team of on-site
assessors sent from CALEA. The on-site team came to the police department and examined and assessed
all areas and facilities of the department over a three-day period,
The on-site assessment was completed on July 3, 2019. The Assessor's final report, in short, stated that it
was their recommendation to the full CALEA Commission that the Dunn Police Department be approved for
accreditation with no conditions or areas of correction needed.
The Dunn Police Department was fully accredited on November 16, 2019 by a unanimous vote of the
Commission at the CALEA Conference in Covington, Kentucky.
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
Adopted 8-4-05
CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY
The City Council for the City of Dunn does hereby adopt a Public Comment Policy to
provide at least one period for public comment per month at a regular meeting of the City
Council. This policy shall remain in effect until such time that it is altered, modified, or
rescinded by the City Council.
All comments received by the City Council during the Public Comment Period shall be
subject to the following procedures and rules:
1. Anyone desiring to address the City Council must sign up and register on a sign-
up sheet available on the podium within the City Council chambers prior to the Mayor calling the
meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of
the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting
to order, the City Cleric shall collect the sign-up sheet and deliver it to the Mayor. The speaker
shall indicate on the sign-up sheet his or her name, address and matter of concern.
2. The Public Comment Period shall be for thirty (30) minutes.
3. Comments are limited to three (3) minutes per speaker. A speaker can not give
their allotted minutes to another speaker to increase that person's allotted time.
4. Each speaker must be recognized by the Mayor or presiding member of the City
Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in
which their names appear on the sign up sheet. Speakers will address the City Council from the
podium at the front of the room and begin their remarks by stating their name and address.
5. Individuals who sign up but can not speak because of time constraints, will be
carried to the next regular meeting of the City Council and placed first on the Public Comment
Period.
6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking
may pass out written literature to the City Council, City Staff and audience.
7. Groups supporting or opposing the same position shall designate a spokesperson
to address the City Council in order to avoid redundancy.
8. After the citizen has made his or her remarks, he or she will be seated with no
further debate, dialogue or comment.
9. The Public Comment Period is not intended to require the City Council to answer
any impromptu questions. Speakers will address all comments to the City Council as a whole
and not one individual Council member. Discussions between speakers and members of the
audience will not be allowed. The City Council will not take action, or respond to questions
about, issues raised during the Public Comment Period at the same meeting.
10. Speakers shall refrain from discussing any of the following: matters which
concern the candidacy of any person seeking public office, including the candidacy of the person
addressing the City Council; matters which involve pending litigation; matters which have been
or will be the subject of a public hearing; and matters involving specific personnel issues related
to disciplinary matters. If the speaker wishes to address specific personnel issues related to
disciplinary matters, he or she should take their comments to the City Manager, who shall share
the comments with the City Council.
11. Speakers shall be courteous in their language and presentation.
12. The Mayor and City Manager shall determine, on a month to month basis, where
the Public Comment Period will appear on the monthly agenda when developing the agenda,
prior to its publication.
13. The Public Comment Period shall only be held during the regularly scheduled
monthly meeting of the City Council. There shall not be a Public Comment Period at any other
meetings of the City Council, unless specifically approved by the City Council.
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SUBJECT TITLE: Minutes — November 12, 2019
Presenter:
Attachment: X Yes No I Description: November 12, 2019 Minutes
Public Hearing Advertisement Date:
PURPOSE:
BUDGETIMPACT:
RECOMMENDATIONIACTION REQUESTED:
Motion to approve the November 12, 2019 Minutes as presented.
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunt held a Regular Meeting on Tuesday, November 12, 2019 at 7:00 p.m. in the
Dunn Municipal Building. Present: Mayor Oscar N. Harris, Mayor Piro Tem Frank McLean, Council Members
Buddy Maness, Dr. Gwen McNeill, Billy Tart, Chuck Turnage and Dr. David L. Bradham.
Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director Jim Roberts,
Public Utilities Director Heather Adams, Planning Director George Adler, Chief Building Inspector Steven King, Chief
of Police Chuck West, Parks and Recreation Director Brian McNeill, Human Resoimces Director Anne Thompson,
Librarian Mike Williams, Administrative Support Specialist Commie Jernigan, Comgnfin icaklons Coordinator Kaitlin
Adkins, Attorney Tilghman Pope, and City Clerk Tommy Williams, Guests recognized by Mayor Harris: Mayor Elect
William Elmore, Harnett CoutvJy Commissioner Mark Johnson, former Council ldehiCehe• Cannell Robinson, Rob Jones -
President Elect of the Damn Area Chamber of Commerce, John Frazee with the, mtetey Committee, and Emily Weaver
with The Daily Record. OtTne•s recognized included several members of the Triton Juhio•ettps including Advisor Carolyn
Smith and President Daughhy Williams, and MaKenzi Hudson and Nathan Piepcy f,otn Midway High School.
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m. and Reverend I
Allegiance was recited.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Council Member Turnage and second by Council
agenda with changes as listed below.
Agenda Items Added:
24A—Board Appointment for the Dunn Area TourismAutho
Motion unanimously approved.
PRESENTATIONS:
Presentation to Reverend.Itoy Johnson .
Mayor Harris presented,.a `Proclamation to $everend Roy Jc
been coordinating the invocation schedule with local pastors
of his family including his wife,Poggy,Johhson., _}.copy of
as Attachment #1;,.
"
gave the invocation. Afterwards, the Pledge of
to adopt the November 12, 2019 meeting
term ending December 31, 2020.
preciation of his service to the Council as he has
twelve years. He was joined by several members
on (P2019-19) is incorporated into these minutes
Presentation to the Dunn Uttited,Ministetial:Association (DUMA)
Mayor Harris presented a Proclarrr4tjon to DUMA;in appreciation for all their contributions to the City of Dunn. The
Proclamationlvas received by Rev,`'T!m Rice,'Rev. Jason Williams and Charlie Carpenter representing DUMA. A copy
of Proclamation,,(P2019-20) is inc6npo Gated intb these minutes as Attachment #2.
Presentation to Robert;B."Bobby" Carr
Mayor Harris presented the, Order of.ihe Long Leaf Pine Award to Robert P. "Bobby" Carr on behalf of North Carolina
Governor, Roy Cooper. He;was joined by his wife, Loray, and other members of his family along with members of the
Dunn Area History Museuuf BoI rd of Directors.
Dunn Police Department'S'Citizens Police Academy
Chief West and Officer Carnell Campbell, Community Enhancement Team Officer, recognized the participants of the
first Dunn Police Department's Citizen Police Academy. The Academy consisted of eight class sessions focused on
fostering a healthy relationship between officers and the community. Certificates of Completion were presented to
Alexander Agosto, Glenda Danley, Carolyn Elmore, Pat Fitzgerald, Wesley Johnson, Heather Lawson, Gary Norris,
Sharon Stevens, and Bill Turner.
Mayor Harris briefly recessed the meeting at 7:33 p.m.
PUBLIC COMMENT PERIOD
The meeting was reconvened and the Public Comment Period was opened by Mayor Harris at 7:36 p.m. Carvell
Robinson, former Council Member, expressed his appreciation to Mayor Harris for his outstanding service during his
time as Mayor. With no further comments, the public comment period was closed.
Mayor Harris recessed the meeting for Public Hearings at 7:42 p.m.
PUBLIC HEARINGS:
Consideration of Ordinance to Demolish House — 411 E Surles St
Mayor Harris opened the public hearing concerning the condemnation and demolition of the single-family structure
owned by Harold Moultrie at 411 E Surles St. The public hearing was duly advertised on November 1 and November 5,
2019.
Hearing no comments, the public hearing was closed at 7:43 p.m. A copy of the legal notice is incorporated into these
minutes as Attachment 93. .. ..
Consideration of Ordinance to Demolish House — 700 Lincoln St
Mayor Harris opened the public hearing concerning the condemnation anal, demolition of the, single-family structure
owned by Jada S. Wiggins at 700 Lincoln St. The public hearing was duly advertised on Noveiuber.,l and November 5,
2019.
Comments were heard from Frank Taylor, grandfather of Ms. Wil
comments, the public hearing was closed at 7:45 p.m. A copy of
Attachment 93.
Consideration of Ordinance to Demolish House -21,5,N Lee Ave
Mayor Harris opened the public hearing concerning�;tfie condemr
owned by Rachel Brinkley and Adolph Brinkley at 215 N Lee Ave.
1 and November 5, 2019.
Hearing no comments, the put
minutes as Attachment #3.
CONSENT ITEMS:
Approval of the minutes of the
into these
Birthday of
Attachment 95;
Proclamation — Smalf'l
Attachment 46.
Approval of Temporary
Approval of Temporary
90 day extensionY With no further
incorporated into these minutes as
and demolition of the single-family structure
rblic hearing was duly advertised on November
bearing was closed at 7:46 p.m. A copy'of the legal notice is incorporated into these
6ber.15, 201' City Council Meeting.
of Habitat:for Humanity of Harnett County. A copy of Proclamation (P2019-21) is
Brown. A 'copy of"Proclamation (P2019-22) is incorporated into these minutes as
A copy of Proclamation (P2019-23) is incorporated into these minutes as
Streets for Dunn's Annual Christmas Parade.
of Alley for Campbell University School of Osteopathic Medicine event.
Approval of the procurement of the equipment based on the lowest bid received with award for the 80KW Generator to
Sanford Electrical Contractors and the Tractor with front-end loader to Cumberland Tractor, Mini Excavator to
Cumberland Tractor and the hailer to Trailers Plus of Drum.
Motion by Council Member Tart and second by Council Member McNeill to approve all consent items. Motion
unanimously approved.
ITEMS FOR DISCUSSION AND/OR DECISION:
Master Services Agreements for On -Call Professional Services
City Manager Neuschafer presented request for approval of Master Services Agreements for On -Call Professional
Services for engineering tasks as needed for various City Departments. N.C.G.S. 143-64.31 requires that municipalities
announce all requirements for architectural, engineering, and surveying services, and select firms qualified on the basis of
demonstrated competence and qualifications. A Request for Qualifications for Professional Services was published in
The Daily Record on July 26, 2019 with Qualification Statements being submitted on August 21, 2019 by Crawford
Design Company, Davis Martin Powell Engineers & Surveyors, Draper Aden Associates, and WithersRavenel.
Motion by Council Member Turnage and second by Council Member Bradham to approve a Master Agreement for On -
Call Professional Services with Crawford Design Company, Davis Martin Powell Engineers & Associates, Draper Aden
Associates, and WithersRavenel for an initial period of three (3) years with an option of two (2) one (1) year extensions.
Motion unanimously approved. A copy of the legal notice is incorporated into these minutes as Attachment 117.
Agreements are on file in the Clerk's office.
Ordinance Amendment OA -01-19; Section 18 of the Code of Ordinances
City Manager Neuschafer asked the Council to consider a change of wording of the.'Section 18-2 (c), which was not
approved at the October meeting. A map was provided showing the 534 parcels greafer than an acre in size. Two
different options were presented concerning the maintenance requirements of these larger lots:
Council Member Maness shared his concerns about the original wording and directed
followed on the process for enforcement.
B. Discussion
Motion by Council Member Maness and second by Council Member Tart to approve Option B. Motion unanimously
approved. A copy of the Ordinance OA -01-19 (02019-15) is hncoryor'ated into thesenrinutes as Attachment #8.
Consideration of Ordinance to Demolish House.- 411 E Surles St, PIN`#:15.16-88-7734.000
Chief Building Inspector King presented, for consideration, ordinance to deruolistr house at 411 E Surles St. Based upon
his observations, the structure is unsafe and has been coridemued in accordance .With .G.S„§160A-426. The owner lives
in Massachusetts. A family member attended the public hearing last.year and said repair'swere going to be made but they
were unable to reach him to schedule a walk through so they proceeded with notice of demolition.
Motion by Council Member Tartand Second by Mayor Pro Tenn McLean to adopt the ordinance directing the Building
Inspector to proceed with the demolition o the dwelling locateed at 411 E Surles St (PIN #: 1516-88-7734.000). Motion
unanimously approved. A, copy of Ordinance (02019-16) is incorporated into these minutes as Attachment #9.
Consideration of Ordinance to Demolish.l$ouse — 700
Chief Building Inspector King preset?ked, for eon�derat
his observations, the structure is uiisufe and `has: bee
followed on allowing the extension for time to restore th
was purchased by Ms. Wiggins on Septembei;i, 2019.
adopted and once the property was updated the'ordit anc
Lincoln St;'PIN #: 1516-97-5347.000
ion, ordinance to demolish house at 700 Lincoln St. Based upon
n cotldcorned in accordance with G.S. §160A-426. Discussion
e property as some clean-up has already been done. The property
Council Member Maness said that historically the ordinance was
e could be rescinded.
After discussion,,motion motion by Council Member lyianess and second by Council Member McNeill to adopt the Ordinance to
Demolish for dwelling located at 700 Lincoln' St, PIN #: 1516-97-5347.000, but to direct the Building Inspector not to
proceed with the demolition at this thn'e but to present the Council with monthly progress reports and to notify Council
when issuance of a certificate of occupancy has been made so that the Council can rescind the Ordinance to Demolish at
that time. Motion unanimously ,approved. A copy of Ordinance (02019-17 is incorporated into these minutes as
Attachment 910.
Consideration of Ordinance to Demolish House — 215 N Lee Ave, PIN #: 1516-95-5824.000
Chief Building Inspector King presented, for consideration, ordinance to demolish house at 215 N Lee Ave. Based upon
his observations, the structure is unsafe and has been condemned in accordance with G.S. §160A-426.
Motion by Council Member Bradham and second by Council Member McNeill to adopt the ordinance directing the
Building Inspector to proceed with the demolition of the dwelling located at 215 N Lee Ave (PIN #: 1516-95-5824.000).
Motion unanimously approved. A copy of Ordinance (02019-18) is incorporated into these minutes as Attachment
#11.
Adding ABC Employees to State Health Plan
City Manager Neuschafer presented request from the ABC Board to add ABC employees to the State Health Plan through
the City of Dunn with all expenses being reimbursed by the ABC Commission.
Motion by Council Member Maness and second by Council Member Tart to authorize the City Manager to enter into an
agreement with the Dunn ABC Board for 100% reimbursement of expenses related to adding ABC fill -time employees to
the State Health Plan as an arm of the City of Dunn. Motion unanimously approved.
Budget Amendment—Repairs and Landscaping at Cemeteries
City Manager Neuschafer requested approval for a budget amendment to add $20,000 to Cemetery Maintenance with the
funds to be used to repair damaged brick pillars and to upgrade some landscaping at each cemetery. The Cemetery
Advisory Board had requested turf improvements but the cost is substantial enough that it needs to be discussed at the
Budget Retreat.
Motion by Council Member Turnage and second by Mayor Pro Tem McLean to authorize the City Manager to move
forward with the repair to pillars and landscape upgrades for each of the City's cemeteries and approve the Budget
Amendment as presented. Motion unanimously approved. A copy of Budget AtrtenF naent #BA -02 is incorporated into
these mimdes as Attachment #12
Budget Amendment— Repairs to City Hall
City Manager Neuschafer reported to Council that sections of the precast'conciete, installed in 1966, separated and fell
from the front of City Hall. Cracks and separation in various locationsalong "the front and side.gfthe building have been
found and need to be repaired immediately to provide safety to all that enter City Hall. The estimated,cost for the repairs
is $15,000.
Motion by Council Member Bradham and second by Council Member M,cNei11 to authorize City Manager Neuschafer to
move forward with the repairs and refurbishment of the fascia on City Hall and to approve Budget Amendment BA -03 as
presented. Motion unanimously approved. A copy of Budget Amendment #BA -03 is incorporated into these minutes as
Attachment #13.
Board Appointment for the Dunn Area Tourism Aur
Motion by Council Member Maness and second by Ci
Tourism Authority board for a term ending December 3
Financial Report/Assessments;Update
Finance Director Roberts provided the financial report and
General Fund as of October 31, 2019 - $3,091,007
2018, General Fund had $2,1;92,786 apdWater-Sew
the same period last year.
to reappoint Billy 'fait to the Dunn Area
nously approved.
update for the period ending October 31, 2019:
iter -Sewer Fund - $2,341,574. Through October of
had $2,471,012. Increase of $768,783 combined for
Sales Tax Revenucfor tine month of August was $192,608. Total received to date is $397,618.
Utilities Sales Tax repbrt far the last Quuter'is due $181,568.
Building Permit Fees for October were $17,311, for a total collected for the year of $51,858 or 64.8% of budget.
Water and Sewer Revenues 'for the month of October were $504,471. Total received to date is $2,064,337 or
36.9% of,badget.
Expenditures: aye at $4,110,942 or 35.4% of budget in the general fund. The Water and Sewer fund has spent
$1,759,694 or28..35% of budget. The benchmark for this period is 33% of budget.
The City is moving in the right direction on collections, with liens on 89 properties belonging to 49 owners that represent
51% of the total assessments i'
He also shared that the City will begin a process with the state where if money is owed
the City, it will be taken from the taxpayer's refund check.
After comments and discussion, motion by Council Member McNeill and second by Council Member Maness to
acknowledge receipt of the Financial Report and Assessments Update. Motion carried unanimously.
ADMINISTRATIVE REPORTS
Reports received: Contm mications/Public Information, Planning and Inspections Report, Public Works Report, Public
Utilities Report, Parks and Recreation Report, Library Report and Police Report.
Motion by Council Member McNeill and second by Council Member Tart to acknowledge receipt of Administrative
Reports. Motion unanimously approved.
City Manager's Report
City Manager Neuschafer updated the Council on the following: NC DOT and Duke Energy have come up with a design
and will begin installing lighting to the Powell Avenue roundabout; set Notice to Proceed on N Orange Avenue and
letters will soon go out to adjacent properties; and bids have been received for the N Magnolia project and negotiations
are in process with the low bidder.
ANNOUNCEMENTSANFORMATION
Mayor Harris announced upcoming events and activities.
Council Member Turnage acknowledged Eddy Langston, who has served on the Parks and Recreation Advisory Board for
20 years.
Council Member McNeill commended City staff for the job they are doing in collectiugfhe City's outstanding debt.
With no further business to discuss, motion by Council Member McNeill and second, by Mayor Pro Tem McLean
to adjourn the meeting at 8:31 p.m. Motion unanimously approved.
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SUBJECT TITLE: North Magnolia Avenue Water and Street Improvements
Presenter: Director Heather Adams
Department: Public Utilities
XYes No
Description: Engineer's Recommendation to Award, Map
Attachment:
Budget Amendment BA-04
Public Hearing Advertisement Date:
PURPOSE:
To consider awarding construction contracts for water and street improvements on N. Magnolia Avenue between E.
Granville Street and E. Wake Street.
BACKGROUND:
Informal bids were received on October 10, 2019 to replace a 6 inch water line along the 1000 block of N. Magnolia
Ave. A total of 3 bids were received and the base bid included the replacement of the water line by open cut method
and an alternate bid for the milling and overlay of the entire street between E. Granville and E. Wake. Based on these
bids the City asked WithersRavenel to enter into negotiations with the low bidder, Columbus Utilities, to reduce the cost
of construction. WithersRavenel also looked at the trenchless technology to reduce the paving cost associated with the
open cut. To further reduce the cost of the project, the City obtained a paving quote from RLT & Associates. The
paving quote provided by RLT & Associates totaled $80,175.10 and compared to Columbus Utilities' paving cost, this a
cost savings of approximately $15,560. Even though the pipe bursting quote from KRG Utilities is slightly less than the
open cut bid, the existing repair clamps on this line could cause problems for the bursting head which could potentially
result in additional construction costs.
Negotiated Bid/Quote (Utility Construction) Paving Quote
Columbus Utilities, Inc. (open cut) $113,225.75 $ 95,735.10
RLT & Associates No Bid $ 80,175.10
KRG Utilities, Inc. (trenchless) $106,000.00 $ 73,369.90
Open Cut Method Trenchless Method
Total Construction Cost (Utility and Paving) $193,400.85 $179,369.90
Engineering Cost (Previously approved by Council) 25 000.00 25 000.00
Total Project Cost $218,400.85 $ 204,369.90
BUDGET IMPACT:
$150,000 was appropriated within the 2019-2020 Water & Sewer Operating Budget for the project so with approval, the
attached Budget Amendment will also need to be considered for approval.
RECOMMENDATION/ACTION REQUESTED:
Motion to approve Budget Amendment (BA -04) and to Award a contract to Columbus Utilities for utility work
at a cost of $113,225.75 and award the paving to RLT & Associates in the amount of $80,175.10.
CITY OF DUNN
REQUEST FOR BUDGET REVISION
FISCAL YEAR ENDING 6/30/2020
Department: Public Utilities
Budget Amendment # BA 04
Date: 12/10/2019
FUND
LINE ITEM DESCRIPTION
Appropriation
Before
Amendment
Amount of
Amendment
Increase/Decrease
Appropriation
After
Amendment
Water/Sewer Fund
30-810-7402
Captial Improvement Projects
$ 225,000
$ 27,500
$ 252,500
t] =NUI I UKC I U I HL: $ am,vvv v v Iv
FUND
LINE ITEM DESCRIPTION
Appropriation
Before
Amendment
Amount of
Amendment
Increase/Decrease
Appropriation
After
Amendment
Water/Sewer Fund
30-368-2002
Fund Balance
$ (30,000.00)
$ (27,500)
$ (57,500)
KCVCNUt IUIHL: \� , i m \,/
I certify this requested budget amendment was approved by the City Council on:
City Manager:
Finance Director:
process. The total construction cost and the paving to
complete the project totaled $218,500. There was
$150,000 built into the Water/Sewer budget and $41,000
for paving in Powell Bill Funds. The remaining 27,500 of
the porjectwill be taken from the Water/Sewer fund
balance.
SOURCE: Fund Balance from the Enterprise Fund.
Date: 12/10/2019
Date: 12/10/2019
110 WithersRavenel
WoOur People. Your Success.
November 25, 2019
Ms. Heather Adams
City of Dunn
P.O. Box 1065
Dunn, NC 28335
RE: Recommendation to Award; Columbus Utilities, Inc.
Magnolia Avenue Waterline Replacement
Dear Ms. Adams:
WithersRavenel ("WR") received informal bids on behalf of the City of Dunn ("the City") for the subject
project on October 10, 2019 at 2:00 pm. A total of three bids were received via email. The project bid
included a base bid for replacement of the waterline on Magnolia Avenue by open -cut and associated
appurtenances, and an additive alternative for mill/overlay of the entire street surface of Magnolia Avenue.
A copy of the certified bid tabulation is included with this memorandum.
The following bids were received:
Bidder Base Bid Additive Alternative Total Bid
Columbus Utilities, Inc.
$172,514.25
$95,732.00
$268,246.25
Temple Grading and Construction
Company, Inc.
$257,130.00
$62,900.00
$320,030.00
Sandy's Hauling & Backhoe Service, Inc.
$193,005.00
$70,330.00
$263,335.00
Based on these bids, the City asked WR to enter into negotiations with the low bidder to reduce the overall
project cost. Since Columbus Utilities, Inc. was the low bidder for the Base Bid, WR entered into negotiations
with them to reduce the overall project cost by reducing the scope of construction. WR also looked at a
trenchless construction method to pipe burst and replace the existing waterline to reduce the paving cost
associated with the open -cut option. A quote for pipe bursting the existing waterline was provided by KRG
Utilities, Inc. Below is the negotiated base bid with Columbus Utilities, Inc, for the open -cut option and the
quote received from KRG Utilities, Inc. for the trenchless (pipe bursting) option. Please note that the
negotiated base bid with Columbus Utilities, Inc. includes asphalt removal and replacement with 8" ABC
stone only.
Bidder Negotiated Bid/Quote
Columbus Utilities, Inc. (open -cut) $113,225.75
KRG Utilities, Inc. (trenchless) $106,000.00
Since the City desired to re -pave the street surface of Magnolia Avenue in conjunction with the waterline
replacement, the City asked RLT & Associates, Inc. to provide a quote for milling/overlaying the street
surface. RLT & Associates, Inc. is working on several other paving projects in the City, so the hope was that
219 Station Road, Suite 1011 Wilmington, NC 28405
t: 910.256.9277 1 f: 910.256.2584 1 www.withersravenel.com I License No. C-0832
Asheville ( Cary 1 Greensboro 1 Pittsboro I Raleigh 1 Wilmington
NO WithersRavenel
WOOur People. Your Success.
their quote would be lower than the prices provided by the original three bidding contractors. Two paving
quotes were provided by RLT & Associates, Inc.; the paving quote provided in conjunction with the open -
cut replacement (Columbus Utilities, Inc.) was to mill/overlay the entire street surface, while the paving
quote provided with the trenchless replacement option (KRG Utilities, Inc.) was to mill/overlay only half of
the street surface that is currently in poor condition. The paving quote provided by RLT & Associates, Inc.
to mill/overlay the entire street surface of Magnolia Avenue totaled $80,175.10, while the paving quote to
mill/overlay half of the street surface totaled $73,369.90. Compared to Columbus Utilities, Inc. paving cost,
the RLT & Associates, Inc. quote to re -pave the entire street surface provided a savings of approximately
$15,560. The negotiated bids to replace the existing waterline on Magnolia Avenue along with the paving
quotes from RLT & Associates, Inc. is totaled below.
Negotiated RLT & Associates,
Bidder Bid/Quote Inc. Paving Quote Total Cost
Columbus Utilities, Inc. (open -cut)
$113,225.75
$80,175.10
$193,400.85
KRG Utilities, Inc. (trenchless)
$106,000.00
$73,369.90
$179,369.90
Even though the pipe bursting quote from KRG Utilities, Inc. is slightly less than the open -cut bid from
Columbus Utilities, Inc., WR anticipates that pipe -bursting the existing waterline could cause issues during
construction. For instance, if the pipe has been previously repaired with pipe clamps, this could prevent the
bursting head from making its way through the entire pipe. These issues could cost the City additional
construction time and money in the form of change orders. In addition, the paving cost from RLT &
Associates, Inc. for replacingthe entire street surface of Magnolia Avenue is only slightly more than replacing
one-half of the street surface. For those reasons, WR recommends awarding the waterline replacement
construction contract to Columbus Utilities, Inc. and the paving of the entire street surface to be direct -
purchased by the City from RLT & Associates, Inc.
Columbus Utilities, Inc. provided a complete bid package and was the low bidder for the Base Bid open -cut
construction method. Based on successfully completing similar projects throughout North Carolina with
WithersRavenel staff, we recommend award to:
Columbus Utilities, Incorporated, NC License Number 33051, 6215 Hinsons Crossroads, Fair Bluff, NC
28439, Telephone (910) 649-7133.
Sincerely,
Richard J. Rudin, PE
Project Manager
WithersRavenel
Page 2 of 2
City of Dunn -Magnolia Ave. Waterline Replacement
Bid Tabulation
10 -Oct -19
Columbus Utilities, Inc.
Temple Grading and CoCompany, Inc. nstruction
Sandy's Hauling & Backhoe Service, Inc
Base Bid
Item No. Item Description
Unit
Qin
Unit Price
Extended Price
it
UnPrice
Extended Price
Unit Price
Extended Price
1
Mobilization
LS
1 I
$ 51500.00
$
5,500.00
5 7500.00
$
7,500.00
$ 5,000.00 $
1,51000.00::
2
5 -inch 0900 PVC DR -18 Water Line
LF
610
$ 28.00
$
17,080.00
$ 90.00
$
54,900.00
$ 75.00
$ 45,750.00
3
" 6 -Inch C900 RJ PVC DR -18 Water Line
EF
301
$ 34.25
$
10,309.25
$ 135.00
$
4D,635,00
$ 80100
$ `24,080.00'.
4
AWWA C153 Ductile Iron Fittings
LB
1,200
$ 6.50
$
7,800.00
$ 13.50
$
16,200.00
$ 10.50
$ 12,600.00
5
; 6 -Inch Gate halve
'EA
6 ;
$ 11150.00
$
6,900.00
,$ 1,300.00
$
,y 7,800.00
$t 1,100.00
$ 45,600.00'.
6
Fire Hydrant Assembly
EA
3
$ 6,225.00
$
18,675.00
$ 5,000.00
$
15,000.00
$ 5,000.00
$ 15,000.00
7
Connection to Existing Waterline
:EA
3
$ S,800.00
$
17,400.00 ,$
6,500.00
S
19,500.00
$ 1,975.00
$ 5,925.00::
8
1" Water -Service to Existing Meter-ShortSide
EA
3
1 $ 750.00
$
2,250.00
$ 765.00
1 $
2,295.00
$ 1,100.00
$ 3,300.00
9
1' Water Service to Existing Meter -Long Side
'i
11700.00
$
11,900.00 $
2,800.00
$
19,600.00
$ 2,675.00
$ 18,725.00.
10
1.5" WaterService to Existing Meter -Lon Side
1,800.00
$
1,800.00
$ 3,500.00
$
3,500.00
$ 3,175.00
$ 3,175.00
11
j Asphalt Pavement Removal and Replacement w/ 6"
�. ABCand2 99SB
'65.00
$
52,000.00 $
71.50
$,
57,200,00
$, 22:00
$ 17,600.00.
12
plowable Fill
120.00
$
1,200.00
$ 25.00
$
250.00
$ 400.00
$ 4,000.00
13
Remove and Replace Unsuitable Material with #57
Stone
HE
60.00
$
3,000.00
$ 35,00
$
1,750.00
$ 325:00
$ 16,250.00.
14
Erosion Control
5,700.00
$
5,700.00
$ 2,000.00
$
2,000.00
$ 4,000.00
$ 4,000.00
15
TafFt Control
'5500.00
$
51500.00
$ 7,000.0D
$
7,000.00
$i 4,000,00
$ 4,00000':
16
Site Restoration
5,500.00
$
5,500.00
$ 2,000.00
$
2,000.00
$ 7,000.00
$ 7,000.00
Total Base Bid
1 $
172,514.25
Total Base Bid
$
257,130.00
Total Base Bid
$ 193,005.00
Additive Alternative
Item No. Item Description
UnitEst.
goon.
Unit Price
Extended Price
Unit Price
Extended Price
Unit Price
Extended Price
A17
Mill and Overla As halt Pavement w/2"S-9.5B
ISY
1 3,908
is 29.00
1 $
113,332.00
5 25.00
$
97,700.00
1 $ 22.50
$ 87,930.00
A11
Deduct Pavement Replacement Portion from Item 11
1 SY
1 $ 22.00
S
17,600.00
$ (43.50)1$
34,800.00
$ 22.00
$ 17,600.00
Total with Add. Alt.
1 $
268,246.25
1 Total with Add. Alt.
1 $
320,030.00
1 Total with Add. Alt.
1 $ 263,335.00
By:
Rick Rudin, P.E.
Date: October 11, 2019
City of Dunn
Magnolia Ave. Waterline Replacement
Corrections made to Bid Proposal by Engineer
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000410a
Bid form
RLT & Associates, Inc,
11 I Tasha Lane
Fuquay-Varina, NC 27526
Name/Address
City of Dunn
101 E. Cleveland St,
Dunn, NC 28335
Description
Location:
Demo and haul, off existing asphalt
Grade street reset up for asphalt. Provide and install approx 155
tons of ABC.
Pave street with 2" of 9.5 B asphalt
All material'is guaranteed to be as specified and the above work to
be, performed in accordance with the drawings and specifications
submitted for above work and completed in asubstantial workman
like manner. With the payments to be made as follows: Due within
15 days of,. ., Pt of invoice. **Exclusions; Testing, Unsuitable
Soil/Rock/Ivlateriels & Permits unless specifically noted, in above
description. Note: This proposal may be withdrawn by as if riot
accepted within 15 days. Any alteration or deviation from above
specifications involving extra cost,. will be executed only upon
written orders. and will become an extra charge over and above the
estimated. Workmen's Compensation and Public Liability Insurance
on above work to be taken out by: RLT Construction and/or RLT
and Associates.
Acceptance of Proposal: The above prices, specifications, and
conditions are satisfactory and are hereby accepted. You are
authorized to do work as specified. Payment will be made as
outlined above. Accounts over 15 days will incur a monthly service
charge of
1.5%
"T— ... "I"'Phis proposal
Harnett CO 7.0%
Ethane# Fax#4489 919-552.9600
Qty
Total
Date
Proposal #
11/21/2019
1616
P.0, No. I Terms I
Rate I Total
7,970.001
7,970.00T
4,960.00
4,960.00T
62,000.00
62.000.00T
7.00% 1 5,245,10
$80,175.10
RLT & Associates, Inc.
111 Tasha Lane
Fuguay-Vatina, NC 27526
Name / Address
City of Dunn
101 E. Cleveland St:
Dunn, NC 28335
Date
Proposal#
11/4/2019
1603
Terms
Description
Qty
Rate
Total
Location; Magnolia Street
Fill cracks. Tack with CRS -1 Liquid asphalt. Pave 8' wide down
the center of the road. Approx.468 sy. Tack with CRSrI Liquid
asphalt. Pave street with 1.5 inches of SF 9.5 B asphalt. Approx
3278 sy.
Labor, Equipment and Materials
Milling, of road 1 1/2" along curb side
62,000.00
62,000.O0T
Labor and Equipment
6,570.00
6,570.00T
All material is guaranteed to be as specified and the above work to
be performed in accordance with the drawings and specifications
submitted for above work and completed in a substantial
workmanlike manner. With the payments to be made as follows:
Due within 6 Days of Receipt of Invoice. **Exclusions: Testing;
Unsuitable Soil/Rock/Materials & Permits unless specifically noted
in above description. Note: This Proposal may be withdrawn by
us if not accepted within 15 Days. ,Any Alteration or deviation from
above specifications involving extra cost, will be executed only
upon written orders and will become an extra charge over and above
the estimated. Workmen's Compensation and Public Liability
Insurance on above work to be taken out by: RLT Construction
and/or RLT and Associates.
Acceptance of Proposal: The above prices, specifications and
conditions are satisfactory and are hereby accepted. You are
authorized to do work as specified. Payment will be.made as
outlined, above. Accounts over 15 days will incur a monthly service
charge of
1.5%
*************#Thrs proposal is valid for 15 days.
Harriett Co 7.0%
7.000/.
4,799.90
Tota
$73,369.90
Phone #F
D0
City of Dunn - Magnolia Ave. Waterline Replacement (Revised Scope)
Bid Tabulation
19 -Nov -19
Columbus Utilities, Inc.
Open Cut - Base Bid
Item No. Item Description
Unit
Est. Quan.
Unit Price
Extended Price
-1
Mobilization_ -
is -
1
$` ->.;5;500.00
$-
c5,500.00
2
-6-inch C900 PVC DR -18 Water Line
LF
609
$ 28.00
$
17,052.00
3
-6-inch C900 R) PVC DR -18 Water Line
--LF ..
135
-$... .34.25"
$..
_- - 4,623.75
4
*AWWA C153 Ductile Iron Fittings
LB
600
$ 6.50
$
3,900.00
5
' -6-inch Gate Valve
EA
2
$ 1;150.00
$
2;300.00
6
*Fire Hydrant Assembly
EA
2
$ 6,225.00
$
12,450.00
7
*Connection to- Existing Water Line
EA
1.
$ 5,800.00
$
-5;800.00
8
1" Water Service to Existing Meter -Short Side
EA
3
$ 750.00
$
2,250.00
9
1" Water Service to'ExistingMeter-Long Side
'EA
7
$ 1,700.00
$
11;900.00
10
*1.5" Water Service to Existing Meter -Long Side
EA
0
$ 1,800.00
$
-
11
Asphalt Pavement Removaland Replacement w/8"ABC
Sy
380-
$ -40.00
$
- 15,200.00
12
Flowable Fill
LF
10
$ 120.00
$
1,200.00
13
Remove and Replace Unsuitable Material with #57 Stone
CY
50
$ - 60.00
$
3,000.00
14
Erosion Control
LS
1
$ 5,700.00
$
5,700.00
15
Traffic Control
LS
1
$ 5,500.00
$
- 5,500.00
16
Site Restoration
IS
1
$ 5,500.00
$
5,500.00
- R17
*6" Ta pin Sleeve and Valve
LS
1
$ 6;500.00
$
6,500.00
R18
*2"Ta in Saddle/2" Gate Valve/2" Waterline
IS
1
$ 4,850.00
$
4,850.00
Total Base Bid
$
113,225.75
RLT & Associates, Inc.
Pavement
Item No. I Item Descriptionn—
UnitI Est. Unit Price Extended Price
i -I Mill/nvcrlav Fnrirr+Street Sufare of Maenolia Avenue w/2"9.56'Asohalt I is-'."? '1- 1�-=80,175.10..'80,17:1_',
Total with Add. Alt 1 $ 193,400.85
000410a
City of Dunn Bid form
Magnolia Ave. Waterline Replacement
RLT & Associates, Inc.
Pavement
Item No.I Item Description Unit I n1— Unit Price Extended Price
Of
Total with Add. Alt$ 179,369.90
000410a
City of Dunn Bid form
Magnolia Ave. Waterline Replacement
KRG Utlities, Inc.
Pipe Bursting -Alternate Bid
Item No.
Item Description
Unit
Q t,
Unit Price
Extended Price
- 1
ACPi e Disposal
LS
1
$ 5,000:00
$ -
5,000.00
2
Pipe Burst 6" AC Pipe with 6" FPVC
LF
750
$ 74.00
$
55,500.00
3
Connect Water Services
EA.
10
$ 1;000.00-
$
10,000.00
4
E Granville Street Connection(Tapping Sleeve/Valve)
EA
1
$ 3,500.00
$
3,500.00
5
E Wake Street Connection (6"x6" Tee/2 Valves/Connection 2" WL)
EA
1
$ 7,000.00
$
7,000.00
6
Fire Hydrant Assembly
EA
2
$ 5,000.00
$
10,000.00
7
Asphalt Restoration
SY
110-
$ 75.00
$ -
8,250.00
8
Concrete Restoration
SY
20
$ 75.00
$
1,500.00
9 _Temporary
Water -
LF
750
$ 0.00
$:
5,250.00
Pipe Bursting Bid
$
106,000.00
RLT & Associates, Inc.
Pavement
Item No.I Item Description Unit I n1— Unit Price Extended Price
Of
Total with Add. Alt$ 179,369.90
000410a
City of Dunn Bid form
Magnolia Ave. Waterline Replacement
DUNN_ D0" NN ��"
All-America City > . r . , „„ All-America City
1City Council Agenda Form1
MeetingDate: December
1984 �26t3 19@4* 2613
SUBJECT TITLE: NC Department of Transportation Utility Relocation Agreement 1.5883
Presenter: Heather Adams, Director fW
Department: Public Utilities
Attachment: X Yes No Description: NCDOT Utility Relocation Agreement, Maps, &
Davis Martin Powell Engineering Agreement
Public Hearincl Advertisement Date:
PURPOSE:
To agree to extend the City's gravity sewer line for approximately 900 LF which will provide sewer service to
PJ's Truck Bodies. It has been predetermined by NCDOT that PJ's Truck Bodies septic field will be damaged
during construction of the 195 widening project and therefore has contacted the City of Dunn to provide sewer
service to PJ's,
BACKGROUND:
Since the 1-95 widening project will damage the septic field at PJ's Truck Bodies, NCDOT has agreed to
reimburse the City for the construction and engineering costs associated with extending an 8 inch gravity
sewer line in order to provide sewer service to PJ's Truck Bodies. The project is located between mile
markers 75 and 77 and is part of the 1-95 Interchange Improvements (Jonesboro Road and Hodges Chapel
Road).
BUDGET IMPACT:
This project will be completed at the expense of the NC Department of Transportation. Construction,
engineering, and limited construction administration/inspections costs are reimbursable to the City. Davis
Martin Powell has estimated the total project cost at $162,000.
RECOMMENDATIONIACTION REQUESTED:
Motion to authorize City Manager Neuschafer to execute the Utility Relocation Agreement between the City of
Dunn and the NC Department of Transportation for the reimbursement of construction and engineering costs
associated with extending the City's gravity sewer in order to serve PJ's Truck Bodies and to authorize City
Manager Neuschafer to enter into a contract with Davis Martin Powell for their engineering services
associated with NCDOT project 1-5883.
* * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
UTILITY RELOCATION AGREEMENT
NCDOT HIGHWAY WBS ELEMENT NO. 53083.1.1
TRANSPORTATION IMPROVEMENT PROGRAM NO. I-5883
COUNTY Harnett
************************************************
This agreement made this day of , by
and between the Department'of Transportation, an agency of the State of North
Carolina, hereinafter referred to as the DEPARTMENT, and
City of Dunn Inc. hereinafter referred to as the
resTIM7._►1_
WITNESSETH:
THAT WHEREAS, the DEPARTMENT will submit a project for
known as route Interstate 95 in Harnett County,
North Carolina to be designated as N.C. State Highway Project and/or WBS
Element 53083.1,1 and, WHEREAS, the construction of said project will
require certain adjustments to be made to the existing facilities of the COMPANY;
NOW, THEREFORE, in order to facilitate the orderly and expeditious
relocation of the said facilities -of COMPANY, the DEPARTMENT and the
COMPANY have agreed as follows:
1. That the scope, description, and location of work to be undertaken by the
COMPANY are as follows
2. That any work performed tinder this agreement shall comply with
DEPARTMENT's "POLICIES AND PROCEDURES FOR ACCOMMODATING
UTILITIES ON HIGHWAY RIGHTS OF WAY" dated January 1, 1975, and such
amendments thereto as may be in effect at the date of this agreement. The work to
be performed by the COMPANY shall conform with .Federal Highway
Administration's Federal -Aid Policy Guide, Subchapter G, Part 645, Subpart A
hereinafter referred. to as FAPG dated December 9, 1991; and such amendments
thereto as may be in effect at the date of this agreement. The provisions of said
FAPG and amendments thereto are incorporated in this agreement by reference as
fully as if herein set out. Any work performed under this agreement not in
compliance with FAPG shall constitute unauthorized work and the DEPARTMENT
shall be relieved of participating in the costs of such unauthorized work unless such
work is done pursuant to a supplemental agreement attached to and made a part
hereof.
3, That the COMPANY will prepare an estimate, broken down as to
estimated cost of labor, construction overhead, materials and supplies, handling
charges, transportation and equipment, rights of way, preliminary engineering and
construction engineering, including an itemization of appropriate credits for
salvage and betterments, and accrued depreciation all in sufficient detail to provide
the DEPARTMENT a reasonable basis for analysis. Unit costs, such as broad
gauge units of property, may be used for estimating purposes where the
COMPANY uses such units in its own operations. The COMPANY will also
prepare plans, sketches or drawings showing their existing facilities, temporary
and permanent changes.. to be.made with --reference to the.DE(PARTMENT's.new
right of way using appropriate nomenclature, symbols, legend, notes, color
coding or the like. The before mentioned estimate and plans are attached
hereto and made a part hereof. The DEPARTMENT will not reimburse the
COMPANY for any utility relocations or changes not necessitated by the
construction of the highway prgject, nor for changes made solely for the benefit or
convenience of the COMPANY, its contractor, or a highway contractor.
4. That the DEPARTMENT's authority, obligation, or liability to pay
for relocations as set forth in this agreement is based on the COMPANY having a
right of occupancy in its existing location by reason of the fee, an easement or other
real property interest, the damaging or taking of which is compensable in eminent
domain,
5. That payment for all work done hereunder shall be made in
accordance with the requirements of FAPG unless payment is being made pursuant
to a supplemental agreement attached to and made a part of this agreement.
6. That the construction work provided for in this agreement will be
performed by the method or methods as specified below:
❑ BY COMPANY'S REGULAR FORCE: The COMPANY proposes to use
its regular construction or maintenance crews and personnel at its standard
schedule of wages and working hours in accordance with the terms of its agreement
with such employees.
❑ BY EXISTING WRITTEN CONTINUING CONTRACT: The
COMPANY proposes to use an existing written continuing contract under which
certain work as shown by the COMPANY's estimate is regularly performed for the
COMPANY and under which the lowest available costs are developed.
X BY CONTRACT: The COMPANY does not have adequate staff or
equipment to perform the necessary work with its own forces. The COMPANY
proposes to award a contract to the lowest qualified bidder who submits a proposal
in conformity with the requirements and specifications for the work to be
performed as set forth in an appropriate solicitation for bids.
7. a. It is contemplated by the parties hereto that the construction of this
State Highway Project will begin on or about the _ day of
b. Based on the best information available at the present time to the
COMPANY, indicate applicable paragraph below:
Materials are available and it is expected that work will be complete
prior to highway construction.
F] All work will take place during highway construction and
arrangements for said work will be coordinated with highway
construction operations at preconstruction conference.
❑ Wok will begin promptly upon notification by DEPARTMENT;
however, it is not expected to be complete prior to highway
construction. Any remaining work will.be coordinated with highway
construction operations at precoustruction conference.
❑ Other (Specify)
8. That the method used by the COMPANY in developing the relocation
costs shall be as indicated by Paragraph (a), (b), or (c) as follows:
a. ❑ Actual direct and related indirect costs accumulated in
accordance with a work order accounting procedure prescribed
by the applicable Federal or State regulatory body.
b. Actual direct and related indirect costs accumulated in
accordance with an established accounting procedure developed
by the COMPANY and approved by the DEPARTMENT.
c. On a lump -sum basis where the estimated cost to the
DEPARTMENT does not exceed $100,000:00. Except where unit
costs are used and approved, the estimate shall show such details
as man-hours by class and rate; equipment charges by type, size,
and rate; materials and supplies by items and price; and payroll
additives and other overhead factors.
9. Indicate if (a) or (b) is applicable:
a. ® That the replacement facility is not of greater functional capacity
or capability than the one it replaces, and includes no
COMPANY betterments.
b. ❑ That the replacement facility involves COMPANY betterments,
or is of greater functional capacity or capability than the one it
replaces.
10. That the total estimated cost of the work proposed
herein, Including all cost to the DEPARTMENT and
COMPANY less any credit for salvage, is estimated to be --------- $162,000.00
The estimated non -betterment cost to the DEPARTMENT,
including all cost less any credits for salvage, betterments,
accrued depreciation and additional work done by the
COMPANY will be --------------------------------------------------- --- $ 162,000.00
The estimated cost to the COMPANY including betterments, and
any additional- work done by the COMPANY will -be -------------- $.
(The above costs shall be supported by attacked estimate anti plans)
11. That in the event it is determined there are changes in the scope of work,
extra work, or major changes from the statement of work covered by this
agreement, reimbursement shall be limited to costs covered by a modification of this
agreement or a written change or extra work order approved by the
DEPARTMENT.
12. Periodic progress billings of incurred costs may be made by COMPANY
to the DEPARTMENT not to exceed monthly intervals; however, total progress
billing payments shall not exceed 95%- of the approved non -betterment estimate.
Progress billing forms may be obtained from the Area Utility Agent.
13. One final and detailed complete billing of all cost shall be made by
COMPANY to the DEPARTMENT at the earliest practicable date after completion
of work and in any event within six months after completion of work. The statement
of final billing shall follow as closely as possible the order of the items in the estimate
portion of this agreement.
14, That the DEPARTMENT shall have the right to hispect all books,
records, accounts and other documents of the COMPANY pertaining to the work
performed by it under this agreement at any time after work begins and for a
period of 3 years from the date final payment has been received by the COMPANY.
15. That the COMPANY obligates itself to erect, service and maintain the
facilities to be retained and installed over and along the highway within the
DEPARTMENT right of way limits in accordance with the mandate of the Statute
and such other laws, rules, and regulations as have been or may be validly enacted
or adopted, now or hereafter.
16. That if, in the future, it becomes necessary due to highway construction
or improvement to adjust or relocate utilities covered in this agreement being
relocated at DEPARTMENT expense that are crossing or otherwise occupying
highway right of way, the non -betterment cost of same will be that of the
DEPARTMENT.
17. That if, at any time, the DEPARTMENT shall require the relocation of or
changes in the location of the encroaching facilities covered in this agreement being
relocated at COMPANY expense, the COMPANY binds itself, its successors and
assigns, to promptly relocate or alter the facilities, in order to conform to the said
requirements, without any cost to the DEPARTMENT.
18. That the COMPANY agrees to relinquish their rights in that portion of
right of way vacated by their existing facilities now absorbed within
DEPARTMENT right of way.
19. Proper -temporary and- permanent measures shall -be -used to control
erosion and sedimentation In accordance with all local, State and Federal
regulations.
20. The COMPANY agrees to comply with the environmental rules and
regulations of the State of North Carolina. Violation to the NC Sedimentation
Pollution Control Act, Clean Water Act, NC Coastal Management Act, or other
environmental commitment outlined in the project permits may result in work
stoppage, penalties and/or construction delays.
21. The COMPANY agrees to comply with Buy America. United States
Codes (USC) 313 and Code of Federal Regulations 23 CFR 635.410: Requires
the use of domestic steel and iron in all federally funded construction projects.
IN WITNESS WHEREOF, the parties hereby have affixed their names by their
duly authorized officers the day and year first above written.
DEPARTMENT OF TRANSPORTATION
BY:
TITLE:
ATTEST OR WITNESS
(NAME OF COMPANY)
BY: BY:
TITLE:
TITLE:
N.C.G.S. § 133-32 and Executive Order 24 prohibit the offer to, or
acceptance by, any State Employee of any gift from anyone with a contract
with the State, or from any person seeking to do business with the State. By
execution of any response in this procurement, you attest, for your entire
organization and its employees or agents, that you are not aware that any
such gift has been offered, accepted, or promised by any employees of your
organization.
Form UT 16.8
Rev.06/29/18
Room
DAMS • MARTIN • POVUUL Basis of Cost
ENGINEERS R SURVEYORS❑ Conceptual
6415 Old Plank Road IO Preliminary
High Point, NC 27265 ❑ Final
p. 336.886.4821
- Date:
11/14/2019
ESTIMATE OF PROBABLE PROJECT COST
Location: PJ Truck Bodies Project
170303
Project City of Dunn
Public Sewer Extension
Based on Enoch Construction Plans
Description Quantity Unit Unit Cost
Total
Construction Budget
Mobilization 1 LS $ 7,000 $
7,000
8" PVC gravity sewer, 10' to 16' depth 891 LF 100 $
89,100
4' dia manholes, 10'to 13' depth 4 Ea 5,000 $
20,000
Temporary construction entrance 1 Ea 2,000 $
2,000
Temporary slit fence, with stone outlets 840 LF 5 $
4,200
Heavy duty pavement patch 55 SY 100 $
5,500
Core drill existing manhole 1 Ea 2,200 $
2,200
TOTAL ESTIMATED CONSTRUCTION BUDGET $
130,000
Technical Services (Construction Adm and Limited CEI Services) $
19,000
Construction Contingencies $
13,000
TOTAL ESTIMATED PROJECT BUDGET $
162,000
Construction Adm includes: Plan reviews, past site meeting, prepare specs, estimate quantitites and
budget,assist with bidding, attend pre con, 1 site visit during const, attend final Insp, process pay request
and DOT reimbursement
Limited CEI Services based on 60 day contract with inspections at 2 days per week at 4 hrs per day
This ENGINEER'S Estimate of Probable Project/constructlon Cost Is made on the basis of ENGINEER'Sprofessionol Judgment and experience as a
professional generallyfamlllar with the Industry. The OWNER understands that the ENGINEER has no control over the cost of labor, materials,
equipment orservicesfurnished by others, the Contractor's methods of determining prices, or the competitive bidding or market conditions. ENGINEER
connot and does not guarantee that proposals, bids, or actual construction cost will not varyfrom estimates of probable construction cost as prepared by
ENGINEER.
Page 1 of 1
BSn IVDal 2104 ION
THE ESTIMATED QUANTITY OF D.I. WATER PIPE FITTINGS ON
OTILItt AGPEFMENT PL4N5 2L6� SD E.TB-5B8,xcE MEET
[ R0•
s pw
THIS PLAN SHEET
ANO TYPE OF FITTINGS
IS X_ POONOS. THE ACTUAL QUANTITY
WILL VARY BASED ON FIELD CONDITIONS.
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aEeeEDie
EN'11�II:
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DAWS •MAASIN •rODJI:LL �mp
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QUANTITY AND TYPE OF FITTINGS WILL VARY BASED ON S£ > NO SE NC
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--
FIELD CONDITIONS a
e I
DAVIs • MARTIN • POWELL
ENGINEERS & SURVEYORS
November 19, 2019
Re: City of Dunn, NC
PJ's Sewer Extension
Limited Const Adm & Inspection Services
DMP Project 170303 (BF)
Ms. Heather Adams
City of Dunn
PO Box 1065
Dunn, North Carolina 28335
Dear Heather:
As requested, Davis -Martin -Powell (DMP) is pleased to offer this Technical Services Proposal related to
the construction of an 8 In sewer main extension to serve PJ's Truck Bodies located adjacent to 1-95 just
south of the Hodge Chapel Road Interchange.
Project Background and Scope of Services
Enoch Engineers has designed a City of Dunn sewer extension to serve PJ's Truck Bodies located adjacent
to 195 and south of Hodge Chapel Road. The corridor is just inside the Public Utility Easement (PUE) being
acquired by DOT for the roadway construction and to provide space for this sewer line, HRW water line,
OH power, and UG telephone Iines.DOT will be paying for construction and DMP cost related to this
project as part of their RW settlement with the property owner since the roadway improvements will
disturb the PJ's existing septic sewer system.
DOT has agreed to pay the City for construction cost and Engineering cost associated with limited
construction administration and limited inspection services for this project. A copy of our estimated
project cost is enclosed and DOT is entering an agreement with the City for the project budget presented
including estimated construction cost, engineering, and construction continency for a total of $162,000.
DMP proposes to provide the following services related to the construction of the 8" sewer line designed
by Enoch Engineers:
1. Review plans prepared by Enoch and attend meeting leading to plan approval.
2. Prepare technical specifications, quantity take off and informal bid documents for the project.
3. Assist City in bidding and award of the project.
4. Review shop drawings and payment request by the contractor.
5. Construction adm. to include attending the pre -construction meeting, 1 site visit, and attend the
final inspection.
6. Provide limited inspection services (or CEI services in DOTterms). The inspection services is based
on a 60 -day construction contract with 2 days per week intensity at 4 hours per visit.
Compensation
DMP proses to provide the Construction Adm. services for lump sum fee items and Construction
Inspection on a per diem hourly rate bases in accordance with the following task. These services will be
provided in accordance with our Attachment A, Standard Terms and Conditions, and Attachment B
Standard Hourly Rates.
T: 336-886-4821 • F: 336-886-4458 • License: F-0245
6415 Old Plank Road, High Point, NC 27265 ^ www.dmp-inc.com
Dunn — Pl's Sewer Extension November 19, 2019 Page 2 of 2
Task
Cost
A. Items 1 and 2 above for plan reviews,
$5,000 Lump Sum
preparation of specs, and bidding documents
B. Items 3, 4, and 5 above for bidding assistance,
$7,000 Lump Sum
shop drawings and pay request reviews, and
attending meetings described
C. Item 6 above for limited construction
$7,000 Estimated Hourly
inspection services
Total Technical Services Cost
$19,000
Additional Services
If the need for additional services are identified during the construction of the project, such as more
intense inspection service or the need for materials testing services the budget can be revised as
necessary. Any additional services would be performed at our standard rates and would not be incurred
without your prior authorization.
Closing
We appreciate the opportunity to submit this proposal and look forward to the construction of this
project. If you find this proposal acceptable, please return one signed copy of this letter proposal to our
office, and if you have any questions or need additional information, please do not hesitate to call.
Sincerely,
DAVIS • MARTIN • PO ASSOCIATES, INC
Rand PE
Enclosures:
Attachment A— Standard Terms & Conditions
Attachment B—Standard Hourly Rates
Engineer's Estimate of Project Cost
Accepted: City of Dunn
By: Date
C: Steven Neuschafer
Michael Caliber
1 _,.
- D ONN
1 City Council Agenda
n A. i
rDate:
SUBJECT TITLE: Tart Park Bid Review
Presenter: Parks and Rec Director McNeil
Assistant Citv Manaqer Mathew Boone
Parks and Recreation
Attachment: x Yes No Description: Tart Park Bids
Public Hearing Advertisement Date:
PURPOSE: The City Manager and the Parks and Recreation department is seeking approval to accept bids
on the site and building (central tower) for the Tart Park renovation.
BACKGROUND: The City was awarded a PARTF Grant and State Grant Aid as assisted funding for Tart
Park renovation. Once construction plans were completed the project went out for bid with a due date of April
16, 2019. After receiving no bids, the project was up for rebid with a due date of May 16, 2019. Again
receiving no bids the project was bid out a third time in which three bids were received on June 20, 2019.
Bids received were from M&E Contracting, Bridgepoint Civil and Stewart Group. After tabulations,
Bridgepoint Civil was the lowest bid at $2,497,400. Per recommendation of the City Manager and Parks and
Recreation Director, the bids were rejected and the project was sent out for a fourth time. This time the two
main components, Building and Site, were separated and other parts of the project were identified for the city
to self -perform in a hope to reduce the overall expenditures.
The fourth re -bid was advertised on October 24, 2019 with a submission date of November 19, 2019. At this
time five bids were received. The low bid totals for these parts were $2,034,603, The self -performed
services (listed on the attached sheet) add $777,000, for a total of $2,811,603, and with our grants from
PARTF ($350,000) and the State ($500,000) the amount to be borrowed to complete the entire project is
$1,961,603. Engineering and Architects fees (total fees are $121,000 but 72% have been paid) are included
above with the remaining amount of $34,550. The differences from the previous bids are shown on the
attached sheet,
BUDGET IMPACT: Using the total estimate, after applying the grant funds already approved, anticipating a
debt service at 3% interest for 20 years, there should be an annual payment of $127,000. We have funds
from current loans that have been paid in full and available to cover 70% ($89,000) of this loan. The rest will
be drawn from our budget in 2020/2021 budget year going forward.
RECOMMENDATION/ACTION REQUESTED: Motion to approve the project costs as provided for the
renovation of the Clarence Lee Tart Park utilizing Grant funding as described and loan funds to complete the
total project, awarding projects to Engineered Construction Co. in the amount of $629,200 and
in the amount of including alternates.
Project Cost -August 2019
Clarence Lee Tart Park -City of Dunn
Field
M
Security Cameras $ 7,000.00
Fire Egress $ 20,000.00.
Sun Shades
Project Total
PARTF Grant
State Grant Aid
City match
Field Lighting
$
510,000.00
Field Lighting
$
510,000.00
Scoreboards
$
50,000.00
Scoreboards
$
50,000.00
Security Cameras
$
7,000.00
Security Cameras
$
7,000.00
Fire Egress
$
20,000.00
Fire Egress
$
20,000.00
Batting Cages
$
15,000.00
Batting Cages
5
1s,vuu.uu
Disk Golf
$
6,000.00
Disk Golf
$
6,000.00
Sidewalk Installation
$
8,000.00
Sidewalk Installation
$
8,000.00
Trail
$
10,000.00
Trail
$
10,000.00
Exercise Stations
$
15,000.00
Exercise Stations
$
15,000.00
PARTF Grant
$
(350,000.00)
PARTF Grant
$
(350,000.00)
State Grant Aid
$
(500,000.00)
State Grant Aid
$
(500,000.00)
lI
Sun Shades (Alternate) $ 206,400.00 Sun Shades (Alternate) $ 17,485.00
BIDDER CERTIFICATION
BUILDING
Clarence Lee Tart Memorial Park Addition and Improvements
Client: City of Dunn, NC
Bid Opening: 4:00 P.M., Tuesday, November 19, 2019
Company
Total Site Bid
Alternate G1
Alternate G2
Alternate G3
Alternate G4
Alternate G5
Alternate G6
chair lift
exposed trusses
s litt'ace block
interior lighting
roof brackets
windows
Wellons Construction
952,000.00
43,000.00
(7,000.00)
(4,000.00)
(6,000.00)
(4,800.00)
(4,200.00)
Stewart Group Enterprises
791,920.00
38,121.00
(7,000.00)
(8,500.00)
3,800.00 *
(6,800.00)
3,800.00 *
Shaw Construction
692,945.00
31,403.00
(4,132.00)
(9,285.00)
(3,500.00)
(5,176.00)
No Change
M&E Contracting **
766,120.00
37,024.00
(11,814.00)
(4,000.00)
(3,400.00)
(3,600.00)
(1,000.00)
Benjamin Stout Real Estate
Services
685,000.00
47,500.00
(9,800.00)
(11,000.00)
(3,500.00)
(3,500.00)
(8,000.00)
Engineered Construction Co.
629,200.00
28,650.00
(3,150.00)
(3,500.00)
(3,500.00)
(2,500.00)
Bidder did not specify to'add' or 'deduct'.
Bidder submitted an incorrect bid form to include a different cost for the General Contingency of $15,000.00 where $25,000.00 was required.
I certify that the amounts stated above are true and correct based on the bid opening on November 19, 2019 for the Building portion of the work.
6
Del Crawford, ASLA, LEED AP
Crawford Design Company
1-11Q MUAAII9IIIAHOR
SITE
Clarence Lee Tart Memorial Park Addition and Improvements
Client: City of Dunn, NC
Bid Opening: 4:00 P.M., Tuesday, November 19, 2019
Company
Total Site Bid
Alternate 1
Alternate 2
Alternate 3
Unit Prices
Sod
Sunshades
Dugouts
Wellons Construction
1,445,000.00
118,000.00
145,600.00
18,000.00 *
$50.00/CY
M&E Contracting
1;405,403.00
98,056.00
206,383 00
(30,000.00)
$50.00/CY
Engineered Construction Co.
1,685,125.00
179,450.00
202,477.00
(65,000.00)
$58.00/CY
Fred Smith Company
1,697,000.00
43,000.00
184,000.00
(22,000.00)
$85.00/CY
Stewart Group;
1,508,933.23
159,700.41
17,484 83
22,400.00 *:
$50.00/CY
* Bidder did not specify to 'add' or'deduct'.
I certify that the amounts stated above are true and correct based on the bid opening on November 19, 2019
forthe Site (Civil/Landscape) work.
Del Crawford, ASLA, LEED AP
Crawford Design Company
DUNNDUNN
Q t 1 N- - N"' -
' ,AD�T filch:.
Ci�
All-America
All -America City
ljjjj�
City Council Agenda Form
y Y IIP
n,a�. •eee ,1,ei _1
1989 * 2013
1989*20o
SUBJECT TITLE: Loan
for Computer Purchasing
Presenter: Finance Director Jim Robert<#,',
Department: Finance
0
Attachment: X Yes
No Description: Chart of Computer lease / loan options
Public Hearing Advertisement Date:
PURPOSE:
The computers the city uses for the operation of the administration, finance, water and sewer, police, and all
other departments must be replaced and updated on a regular basis. We have been using a four year
replacement cycle while working with the Harnett County Information Technology Department (HCIT) who
provides operational support and mainframe storage. We have reviewed the financing options and
determined that for this cycle, the city will save money by purchasing rather than leasing.
BACKGROUND:
Four years ago, the City executed a lease agreement to replace a significant number of computers
throughout the city. This lease has now ended. We have been working with HCIT to identify and select the
best computing equipment to meet our needs. The cost of the selected equipment is approximately $100,000
to be spread over four years. We received two lease quotes and five loan quotes. First Citizens Bank has
the best rates and terms for this loan. The loan is at an interest rate of 2.21% to be paid out over four years
with a total payout of approximately $104,600. This will save the city $7,000 over the total cost of leasing and
will save at least $12,000 in a buy out at the end of four years.
BUDGET IMPACT:
The estimated equipment cost is approximately $26,000 per year and will be paid from our Information
Technology budgets that are already in place. No Budget Amendment will be needed. We will use some
funds from the Police Drug Tax/Equitable Sharing account for computers used by our Drug Enforcement
Division.
RECOMMENDATION / ACTION REQUESTED:
Motion to authorize the City Manager to move forward with a loan from First Citizens Bank in the amount of
approximately $100,000, to purchase computers, software, and related hardware for this cycle of technology
replacements.
Computer Leasing / Loan Finance Op tions
Company
Financing Type
Amount
Percentage
Rate
Fee
Length
in
Months
Payment
Amount
er month
Total payments
over 4 years
Other Factors
BB&T
Loan
$ 100,000.00
3.57%
$ 395.00
48
$ 2,232.07Is
107,534.36
First Citizens Bank
Taxable Loan
$ 100,000.00
2.86%
$ -
48
$ 2,20725
105,948.00
First Citizens Bank
Tax ExemptLoan
$ 100,000.00
121%
$ -
48
$ 2,178.69
104,577.I2
First Federal Bank
Loan
$ 98,258.02
6.00%
$ -
48
$ 2,307.59
110,764.32
Ontario
Lease
$ 98,258.02
6.34%
$ -
48
$ 2,323.13
111,510.40
This lease requires
returning the
equipment with no
further obligation.
extending the lease,
or purchasing the
equipment at Fair
Market Value at the
end of the 4 years.
United Community Bank
Loan
$ 100,000.00
5.50%
$ 250.00
48
$ 2325.65
$ 111,881.20
Umted Community Bank:
Navitas Credit Corp
Lease
$ 100,000.00
6.50%
$ -
48
$ 2,359.00
$ 113,232.00
90 day deferral
upon request
All -America City d""n
City Council Agenda 1 o 9„
1989 * 2013 Meeting Date: December 10, 2019
SUBJECT TITLE: Remarks by Outgoing Mayor and Council Members
Presenter: Mavor Harris
Attachment: Yes No
Public Hearing Advertisement Date:
PURPOSE:
Remarks can be made by Outgoing Officials
- Mayor Oscar N. Harris
- Council Member Buddy Maness
- Council Member Dr. Gwen McNeill
BUDGET IMPACT:
RECOMMENDATIONIACTION REQUESTED:
Description:
D111111'
t
U NN
City Council Agenda : a
111.
I
a
r
e �,a 1 2019
MeetingDate: December
1989 * 2013
2013'.,,..
TITLE:
Recess for Organizational Meeting
Description:SUBJECT
Public Hearino Advertisement Date:
1 — Mayor Harris will recess the meeting and all Council Members as well as Mayor Harris will move to the
reserved seats.
2 — Mayor Harris, Council Member Maness and Council Member McNeill: Please take your Name Plate with
you for your keepsake — also please take all your Council Packets/Information.
3 — After allowing adequate time, City Attorney Tilghman Pope will proceed with the Swearing In Ceremony.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
DUNN � M D U'" 1 N- - N"'
xi-
11111.f City Council Agenda Form
Meeting
,ugDate: December 10, 20
a, q a` 9
1989 * 2013
SUBJECT TITLE: Swearing-in Ceremony
Presenter: City Attorney Pope
Attachment: X Yes No ( Description: Oaths of Office
Public Hearina Advertisement Date:
PURPOSE:
City Attorney Tilghman Pope will preside over the Swearing-in Ceremony
Introduce Mayor and Each Council Member Individually to come forward for Oath of Office.
Ask them to bring their Bible (if they have their own) and ask them to invite their family members they want
with them.
Recognize Individual to give Oath.
Have them pause for pictures.
After Each Oath is taken — they need to take their designated seat.
a) Mayor William P. Elmore Jr.
By 11th Judicial District Court Judge — The Honorable 0. Henry Willis, Jr.
b) Council Member J. Wesley Sills — Ward 1
By Retired Court of Appeals Judge - The Honorable K. Edward Greene
c) Council Member April L. Gaulden — Ward 2
By 11th Judicial District Court Judge - The Honorable Addie M. Harris Rawls
d) Council Member Frank McLean — Ward 3
By Mary Dafford — Notary Public
e) Council Member Billy N. Tart — Ward 4
By Retired Court of Appeals Judge - The Honorable K. Edward Greene
f) Council Member Chuck Turnage — Ward 5
By 11th Judicial District Court Judge — The Honorable 0. Henry Willis, Jr,
g) Council Member Dr. David L. Bradham — Ward 6
By Tammy Williams, City Clerk
Yield to Mayor Elmore to Reconvene Council Meeting
north carolina
'N
amu�DuiN
city of dunn
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335
(910) 230-3500 a FAX (910) 230-3590
www.dunn-nc.org
City of Dunn Mayor
OATH OF OFFICE
"1, William P. Elmore Jr., do solemnly swear (or affirm) that I will support and defend
the constitution of the United States and the Constitution and laws of North Carolina,
not inconsistent therewith, and that I will faithfully and impartially discharge the duties
of the office of Mayor, of which I am about to enter, according to the best of my skill,
ability, and judgment; so help me God."
William P. Elmore Jr.
Sworn to and subscribed before me, this the 10th day of December, 2019.
Attest:
Tammy Williams
City Cleric
O. Henry Willis Jr.
11th Judicial District Court Judge
inhere camntm i ma&ers
mumm north carolina
Um SU�DUNN
city of dunn
POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335
(910) 230-3500 • FAX (910) 230-3590
www.dunn-ne.org
Dunn City Council
OATH OF OFFICE
"I, J. Wesley Sills, do solemnly swear (or affirm) that I will support and defend the
constitution of the United States and the Constitution and laws of North Carolina, not
inconsistent therewith, and that I will faithfully and impartially discharge the duties of
the office of Council Member, of which I am about to enter, according to the best of my
skill, ability, and judgment; so help me God."
J. Wesley Sills
Sworn to and subscribed before me, this the 10th day of December, 2019.
Attest:
Tanury Williams
City Clerk
K. Edward Greene
Retired Court of Appeals Judge
m4ere 6-omma matfers
north carolina
UNN
citv of dunn
POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335
(910) 230-3500 ^ FAX (910) 230-3590
www.dunn-nc.org
Dunn City Council
OATH OF OFFICE
"1, April L. Gaulden, do solemnly swear (or affirm) that I will support and defend the
constitution of the United States and the Constitution and laws of North Carolina, not
inconsistent therewith, and that I will faithfully and impartially discharge the duties of
the office of Council Member, of which I am about to enter, according to the best of my
skill, ability, and judgment; so help me God."
April L. Gaulden
Sworn to and subscribed before me, this the 10th day of December, 2019.
Addie M. Harris Rawls
1 I th Judicial District Court Judge
Attest:
Tammy Williarns
City Clerk
DUNN
AII•AmerieaCily
e
2s7 rere
1489 * 2013
cownr9r ilZCbffers
Dnorth carolina
UNN
city of Bunn
POST OFFICE BOX 1065 , DUNN, NORTH CAROLINA 28335
(910) 230-3500 • FAX (910) 230-3590
www.dunn-nc.org
Dunn City Council
OATH OF OFFICE
"I, Willie Frank McLean, do solemnly swear (or affirm) that I will support and defend
the constitution of the United States and the Constitution and laws of North Carolina,
not inconsistent therewith, and that I will faithfully and impartially discharge the duties
of the office of Council Member, of which I am about to enter, according to the best of
my skill, ability, and judgment; so help me God."
Willie Frank McLean
Sworn to and subscribed before me, this the 10th day of December, 2019.
Mary Dafford, Notary Public
My Commission expires: January 18, 2021
Attest:
Tanuny Williams
City Clerk
DUNN
All-AmericaC14
1III/1"1 macre
1989%2013
north Carolina
LYNN
city of dunn
POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335
(910) 230-3500 a FAX (910) 230-3590
www.dunn-nc.org
Dunn City Council
OATH OF OFFICE
"I, Billy N. Tart, do solemnly swear (or affirm) that I will support and defend the
constitution of the United States and the Constitution and laws of North Carolina, not
inconsistent therewith, and that I will faithfully and impartially discharge the duties of
the office of Council Member, of which I am about to enter, according to the best of my
skill, ability, and judgment; so help me God."
Billy N. Tart
Sworn to and subscribed before me, this the 10th day of December, 2019.
K. Edward Greene
Retired Court of Appeals Judge
Attest:
Tammy Williams
City Clerk
DUNN
dit-�meeiea Ciig
1 ► mhere
e
1989*2013
commr9r maffers
north carolina
UD-.DUNN
city of dune
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335
(910) 230-3500 ^ FAX (910) 230-3590
w%mAunn-nc.org
Dunn City Council
OATH OF OFFICE
"I, Charles W. "Chuck" Turnage, do solemnly swear (or affirm) that I will support and
defend the constitution of the United States and the Constitution and laws of North
Carolina, not inconsistent therewith, and that I will faithfully and impartially discharge
the duties of the office of Council Member, of which I am about to enter, according to
the best of my skill, ability, and judgment; so help me God."
Charles W. "Chuck" Turnage
Sworn to and subscribed before me, this the 10th day of December, 2019.
O. Henry Willis Jr.
11th Judicial District Court Judge
Attest:
Tammy Williams
City Clerk
DUNN
AlFamerica Eity
1 ► a.��re
0
1989 }�C20L3
north carolina
Um UNDUNN
city of dune
POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 25335
(910) 230-3500 a FAX (910) 230-3590
wwmdunn-nc.org
Dunn City Council
OATH OF OFFICE
"I, David L. Bradham, do solemnly swear (or affirm) that I will support and defend the
constitution of the United States and the Constitution and laws of North Carolina, not
inconsistent therewith, and that I will faithfully and impartially discharge the duties of
the office of Council Member, of which I am about to enter, according to the best of my
skill, ability, and judgment; so help me God."
David L. Bradham
Sworn to and subscribed before me, this the 10th day of December, 2019.
Tammy Williams
City Clerk
ml- ere 6-ownn c 7naffers
ii11"111
Ar
All -America City it, f All-AMerica CRY
1111jr City Council Agenda Form 11jr
Meeting Date: December 10, 2019 0
1989 * 2013 1989 * 2013
SUBJECT TITLE: Resolution andAppreciation
Department: Governing Body_
Attachment: xIYYes No
Description:
Public 1 Advertisement . '
PURPOSE:
Resolution in Recognition and Appreciation of 4 years of Outstanding Service and Leadership on the Dunn
City Council
BACKGROUND:
BUDGET IMPACT:
RECOMMEN DATIONIACTION REQUESTED:
To approve Resolution in recognition and appreciation of Dr. Gwen McNeill for four years of outstanding
service and leadership on the Dunn City Council.
— j jh •linn -
DUNN AII•A®arlca6lp
d
sur of nnn ' I
'
.41Von f d malhrr '�./� )
1989*1013
In 12,ecognition andAppreciation of
(Dr. Gwen Mc.T1eiff
`For (Four Tears of outstanding Service andGeadership on the Dunn City Councif
WHEREAS, Dr. Gwen McNeill has served this community and the City of Duan in numerous
capacities, including representing Ward Two for four years as a member of the Dunn City Council
since December 2015; and
WHEREAS, these years of service have been marked by exemplary dedication to the best interests
of the City as she has worked for the betterment of its economic, infrastructure, cultural, literacy
and aesthetic development; and
WHEREAS, during these years of service, Gwen has gained the admiration and respect of local
officials and her constituents for her untiring efforts in providing for the orderly growth of Dunn;
and
WHEREAS, Gwen has also served this community through various charitable, civic and
educational organizations, such as serving as a community service counselor with children,
volunteering with the Harnett County One on One program, serving as President of the Grove Park
Committee, conducting a women's conference for many years and also as a preacher of the Gospel;
and
WHEREAS, many projects have been commenced and completed by the City during Gwen's term
in office, including but not limited to: hosting the Veterans Experience Action Clinic, Police
Department achieving CALEA Accreditation, completion of the Harnett Training School project
with implementation of the CDBG Neighborhood Revitalization Project around the Dunn
Enrichment Area; many economic development projects including the recent Pallet Consultants of
North Carolina Inc.; several major Water and Sewer improvements including the implementation of
the Automated Metering Infrastructure project; and
WHEREAS, Gwen has further worked with the Mayor and Council in improving the City's Fund
Balance from $3,572,257 in 2015 to $5,416,208 in 2019 and pushing for the collection of past due
debts related to weeded lots and demolitions.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dunn, North
Carolina, that the Mayor and City Council express to you, Dr. Gwen McNeill, on behalf of
themselves, our residents and officials, our appreciation and gratitude for your unselfish, devoted
and invaluable service and contributions rendered to the Council and the City of Dunn in the many
capacities in which you have served; and
BE IT FURTHER RESOLVED that we offer you our very best wishes for success, happiness,
prosperity and good health in your future endeavors.
This Resolution shall be incorporated into the official Minutes of the City of Dunn, and shall be in
full force and effectfrom and after this 10' day of December, 2019.
U/
"i �wa..
William P. Ehnoxe Sr., M or
ATTEST:
4T&WIlli s City Clerk
1 , lli
y y '
C'
ljjjj� City Council Agenda 6& ''I 1111.
Meeting Date: December 10, 2019
1989 * 2013 1989 * 2013
SUBJECT TITLE: Resolution in Recognition and Appreciation of Buddy Maness
Department: • • Cod
Attachment: X Yes No i Description: Resolution
Hearing1-
Public Advertisement Date:
PURPOSE:
Resolution in Recognition and Appreciation of 16 years of Outstanding Service and Leadership on the Dunn
City Council
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
To approve Resolution in recognition and appreciation of Eli Frank 'Buddy" Maness III for sixteen years of
outstanding service and leadership on the Dunn City Council.
Im DU
AIIAmeMee 6Ip
In Recognition andAppreciation of 1989*2013
EC Frank "Buddy" Maness III
PorSiVeen Tears of outstanding Service andGeadership on the Dunn City Council
WHERE, AS, Eli Frank "Buddy" Maness has served this community and the City of Dunn in numerous
capacities, including representing Ward One for sixteen years as a member of the Dunn City Council since
December 2003, serving as Mayor Pro Tem from October 2013 to December 2014; and
WHEREAS, these years of service have been marked by exemplary dedication to the best interests of the
City as he has worked for the betterment of its economic, infrastructure, cultural, literacy and aesthetic
development; and
WHEREAS, during these years of service, Buddy has gained the admiration and respect of local officials
and his constituents for his untiring efforts in providing for the orderly growth of Dunn; and
WHEREAS, Buddy has served this community as a long-time businessman and has been involved in
various charitable, civic and educational organizations, such as serving as 2012-2013 President of the Dunn
Rotary Club, serving as a board member of Habitat for Humanity, volunteer work with Hurricane efforts, at
local schools, community clean-up days and many years serving as a T -Ball coach for the City of Dunn
Parks and Recreation; and
WHEREAS, many projects have been commenced and completed by the City during Buddy's term in
office, including but not limited to: completion of the Dr. PK Vyas Recreation Center, establishment of the
Dunn Community Development Corporation and the Downtown Dunn Development Corporation; the
City's Fire Department and Rescue Squad merged as Duan Emergency Services, Inc.; Betsy Johnson
Hospital transferred to Harnett Health System, which is now operating two nonprofit Health Care facilities
in Hamett County; completion of the Downtown Dunn Revitalization Project, Tyler Park Renovations
Project, and Harnett Training School project with implementation of the CDBG Neighborhood
Revitalization Project around the Dunn Enrichment Area; many economic development projects including
the Rooms To Go Super Center; Police Department achieving CALEA Accreditation; several major Water
and Sewer improvements including the development of the Eastover Sanitary Water District, I-95 Corridor
Sewer System Improvements to provide service for Exits 75 and 77, as well as implementation of the
Automated Metering Infrastructure project; and
WHEREAS, Buddy has further worked with Mayor Harris and the Council in improving the City's Fund
Balance from $3,003,468 in 2007 to $5,416,208 in 2019 and was a proud member of the delegation
bringing home the City's second All -America City Award in 2013.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dunn, North Carolina, that
the Mayor and City Council express to you, Eli Frank "Buddy" Maness III, on behalf of themselves, our
residents and other officials, our appreciation and gratitude for your unselfish, devoted and invaluable
service and contributions rendered to the Council and the City of Dunn in the many capacities in which you
have served; and
BE IT FURTHER RESOLVED that we offer you our very best wishes for success, happiness, prosperity
and good health in your future endeavors.
This Resolution shall be incorporated into the official Minutes of the City of Dunn, and shall be in full force
and effectfrom and after this 10'h day of December, 2019.
JW16 a� , =- iyl�
William P. Ehnore Jr., May
ATTEST:
Tly , City Clerk
DUNN D . . . t h _, , ,I i , .
M I� i
1999+203 UNN
y Council Agenda s.,
S
SUBJECT TITLE: Resolution in Recognition and Appreciation of Oscar N. Harris
Presenter:
Attachment: x Yes No Description: Resolution
Public Hearing Advertisement Date:
PURPOSE:
Resolution in Recognition and Appreciation of 20 years of Outstanding Service and Leadership as Mayor of
the City of Dunn.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
To approve Resolution in recognition and appreciation of Oscar N. Harris for twenty years of outstanding
service and leadership as Mayor of the City of Dunn.
J.—D
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l�1NN (�%�//�///�) �1 All•A®erleaclll
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In 2.�cognition andAppreciation of 9A9 }=013
Oscar X. 9famx
Tor Twenty Years of Outstanding Service andGeadership as 94ayor of the City of (Dunn
WHEREAS, Oscar N. Harris has served this community and the City of Dunn in numerous capacities,
including twenty years as Mayor of the City of Dunn, twelve of those years served since December 6, 2007; and
WHEREAS, these years of service have been marked by exemplary dedication to the best interests of the City
as he has worked for the betterment of its economic, infrastructure, cultural, literacy and aesthetic development;
and
WHEREAS, during these years of service, Oscar has gained the admiration and respect of local officials, area
business and civic leaders, as well as the City's residents, for his untiring efforts in providing for the orderly
growth of Dunn; and
WHEREAS,. Oscar has also served the community as a long-time businessman and has been involved in
various charitable, civic and educational organizations; and
WHEREAS, just a few examples of Oscar's public service include exemplary leadership as a founding and/or
charter member of many great organizations such as Habitat for Humanity of Harnett County, General William
C. Lee Memorial Commission and Museum, and Dunn Area History Museum. He has been a huge supporter
and friend to Campbell University, recently leading the campaign to fund the School of Osteopathic Medicine
Building. He has served two terms as Senator. of the NC 15'h Senatorial District and served on many statewide
boards including the NC Department of Transportation and North Carolina Economic Development Board; and
WHEREAS, many projects have been commenced and completed by the City during Oscar's current term in
office, including but not limited to: establishment of the Dunn Community Development Corporation and the
Downtown Dunn Development Corporation; merged the City's Fire Department with the Rescue Squad and
established Dunn Emergency Services, Inc.; transferred operation of the Betsy Johnson Hospital to Harriett
Health System which is now operating two nonprofit Health Care facilities in Barnett County; completion of the
Downtown Dunn Revitalization Project, Tyler Park Renovations Project, and Harnett Training School project
with implementation of the CDBG Neighborhood Revitalization Project around the Dunn Enrichment Area;
many economic development projects including the Rooms To Go Super Center; several major Water and
Sewer improvements including the development of the Eastover Sanitary Water District, I-95 Corridor Sewer
System Improvements to provide service for Exits 75 and 77, as well as implementation of the Automated
Metering Infrastructure project; Police Department achieving CALEA Accreditation; hosting the Veterans
Experience Action Clinic; and
WHEREAS, Oscar has further lead the City in improving its Fund Balance from $3,003,468 in 2007 to
$5,416,208 in 2019 and was instrumental in the City receiving its second All -America City Award in 2013.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dunn, North Carolina, that the
Mayor and City Council express to you, Oscar N. Harris, on behalf of themselves, our residents and officials,
our appreciation and gratitude for your unselfish, devoted and invaluable service and contributions rendered to
the Council and the City of Dunn in the many capacities in which you have served; and
BE IT EIJRTHER RESOLVED that we offer you our very best wishes for success, happiness, prosperity and
good health in your future endeavors.
This Resolution shall be incorporated into the official Minutes of the City of Dunn, and shall be in full force and
effect from and oiler this 10" day of December, 2019.
William P. Elmore Jr., M6or/
ATTEST:
vl/v `�f �X �41✓vw'
Tal my Willial ,City Clerk
DUNN , I - �[DU D � 0' N"" - N"'
r �
All -America Cltll
�' j� - City Agenda
�'a'
v
.? YA Date: December
4 d8 0e 2019 09
1999 f 2013
SUBJECT TITLE: Presentations to Outgoing Officials
Presenter: Mayor Elmore
Attachment: Yes X No ( Description:
Public Hearinq Advertisement Date:
PURPOSE:
Mayor Elmore will present a Resolution of Appreciation and Plaque to outgoing officials:
- Council Member Dr. Gwen McNeill
- Council Member Buddy Maness
Mayor Oscar N. Harris
BACKGROUND:
BUDGETIMPACT:
RECOMMENDATIONIACTION REQUESTED:
A
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n
1DID—
D
1
r
bcftd
' CouncilAgenda is t 1=k` 1°
Meeting Date: December 10, 2019
T < w
1989 * 2013 1989 * 2013
SUBJECT TITLE: Election of Mayor Pro Tem
Presenter: Mayor Elmore
Department: Governing I
Attachment: Yes No Description:
Public Hearing Advertisement Date:
PURPOSE:
To elect a Mayor Pro Tem
BACKGROUND:
North Carolina General Statute § 160A-70. At the organizational meeting, the council shall elect from among
its members a mayor pro tempore to serve at the pleasure of the council. A councilman serving as mayor pro
tempore shall be entitled to vote on all matters and shall be considered a councilman for all purposes,
including the determination of whether a quorum is present. During the absence of the mayor, the council
may confer upon the mayor pro tempore any of the powers and duties of the mayor. If the mayor should
become physically or mentally incapable of performing the duties of his office, the council may by unanimous
vote declare that he is incapacitated and confer any of his powers and duties on the mayor pro tempore,
Upon the mayor's declaration that he is no longer incapacitated, and with the concurrence of a majority of the
council, the mayor shall resume the exercise of his powers and duties. In the event both the mayor and the
mayor pro tempore are absent from a meeting, the council may elect from its members a temporary chairman
to preside in such absence
According to City of Dunn Ordinance Sec. 2-27. The mayor shall preside at all meetings of the city council,
and in his absence the mayor pro tempore shall preside.
According to City of Dunn Ordinance Sec. 3-2. The city council shall choose one of its number to act as
mayor pro tempore, and he shall perform the duties of the mayor in the mayor's absence or disability. The
mayor pro tempore, as such, shall have no fixed term of office, but shall serve in such capacity at the
pleasure of the remaining members of the council.
BUDGET IMPACT:
RECOMMENDATIONIACTION REQUESTED:
Motion to elect as Mayor Pro Tem.
All-America Clly DUNN All-America C141 1 City Council Agenda Farm 11111r
® Meeting Date® December , 2019
1989 * 2013 1989 �' 2013
SUBJECT TITLE: Consideration of Resolution Adopting the 2020 Regular Meeting
Schedule for the City of Dunn City Council
Presenter: City Manager Steven Neuschafer
Department: Admin
Attachment: X Yes No Description: Resolution establishing 2020 meeting dates
Public Hearinq Advertisement Date:
PURPOSE:
To approve Resolution establishing the City Council meeting dates for 2020.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATIONIACTION REQUESTED:
Motion to approve the resolution adopting the 2020 regular meeting schedule for the Dunn City Council.
north UMDUNN
city of dunn
POST OFFICE BOX 1065 o DUNN, NORTH CAROLINA 25335
(910) 230-3500 o FAX (910) 230-3590
www.dunn-nc.org
RESOLUTION ADOPTING THE 2020 REGULAR MEETING SCHEDULE
FOR THE CITY OF DUNN CITY COUNCIL
Mayor
William P. Elmore
Council Members
L Wesley Sills
April L. Gaulden
Frank McLean
Billy N. Tart
Chuck Turnage
Dr. David L. Bradham
City Manager
Steven Neuschafer
WHEREAS, the North Carolina General Statute 160A-71 allows the City Council to fix a specific time
and place for their regular meetings; and
WHEREAS, the North Carolina General Statute 143-318.12(a) requires that the City Council's
schedule of regular meetings be kept on file with the City Cleric.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Dunn, North
Carolina that the following meeting schedule be adopted:
Tuesday
January 14, 2020
7:00 p.m.
Dunn Municipal Building
Tuesday
February 11, 2020
7:00 p.m.
Dunn Municipal Building
Tuesday
March 10, 2020
7:00 p.m.
Dunn Municipal Building
Tuesday
April 14, 2020
7:00 p.m.
Dunn Municipal Building
Tuesday
May 12, 2020
7:00 p.m.
Dunn Municipal Building
Tuesday
June 9, 2020
7:00 p.m.
Dunn Municipal Building
Tuesday
July 14, 2020
7:00 p.m.
Dunn Municipal Building
Tuesday
August 11, 2020
7:00 p.m.
Dunn Municipal Building
Tuesday
September 8, 2020
7:00 p.m.
Dunn Municipal Building
Tuesday
October 13, 2020
7:00 p.m.
Dunn Municipal Building
Tuesday
November 10, 2020
7:00 p.m.
Dunn Municipal Building
Tuesday
December 8, 2020
7:00 p.m.
Dunn Municipal Building
Duly adopted by the City Council of the City of Dunn, meeting in regular session this 10th day of
December, 2019.
Attest:
Tammy Williams, City Clerk
William P. Elmore Jr., Mayor
MLre C0-X7)Zff9r 7naffers
D111' --1 t
All -America Cily it, .1 All -America Cily
City Council Agenda F1, ri
9.
w December � �c
Director1989 * 20 13 Meeting Date:
2019 1989 * 2013
SUBJECT TITLE: Authorizing Bank Resolution
Presenter: Finance R••' Z
Department: O
Attachment: X Yes No Description:
Public Hearing Advertisement Date:
H
PURPOSE:
To authorize authority to execute evidence of debt, checks, drafts, and wire transfers upon the City of Dunn
by:
William P. Elmore Jr., Mayor
- Steven Neuschafer, City Manager
- Mathew Boone, Assistant City Manager
- James Roberts, Finance Director
- Omessia Tatum, Accountant
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATIONIACTION REQUESTED:
Motion to approve the Resolution Granting Authorization to execute all evidences of debit, draw checks,
drafts, and wire transfers upon Accounts of the City of Dunn.
north caroling Maya
William P. Elmore, Jr
Council Members
IWDUNN J. Wesley Sills
April L. Gaulden
Frank McLean
cityOf dllrin Billy N. Tart
Chuck Tannage
or David L. Bradham
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 25335
(910) 230-3500 ^ FAX (910) 230-3590 City Manager
www.dunn-ne.org Steven Neuschafer
RESOLUTION GRANTING AUTHORIZATION TO EXECUTE ALL
EVIDENCES OF DEBT, DRAW CHECKS, DRAFTS, AND WIRE TRANSFERS
UPON ACCOUNTS OF THE CITY OF DUNN
BE IT RESOLVED, that the City of Dunn hereby designates First Citizens Bank and Trust
Company, First Federal Savings and Loan Association, Branch Bank & Trust Co. (to become
Truist Bank), Select Bank & Trust, and the North Carolina Capital Management Trust as its
depositories, and that William P. Elmore, Jr., Mayor; Steven Neuschafer, City Manager; Mathew
Boone, Assistant City Manager; James Roberts, Finance Director; and Omessia Tatum,
Accountant, be authorized effective December 10"', 2019, to execute all evidences of debt, draw
checks, drafts, and wire transfers upon the accounts of the City in said banks:
William P. Elmore, Jr., Mayor
Steven Neuschafer, City Manager
Mathew Boone, Assistant City Manager
James Roberts, Finance Director
Omessia Tatum, Accountant
BE IT FURTHER RESOLVED, that such evidence of debt, checks, and drafts will be signed or
authorized by any two of said officials.
This the 10"' dory of Decernber, 2019.
William P. Elmore, Jr.
Mayor
Attest:
Tarnmy Williams
City Clerk
DUNN
Ail•Smeriea City
t I maere commn9T matters
1939 14 2013
1 D
DUNN
'�'�� stir; btr.*
11111.f City Council Agenda
Meeting
Qf 9. December
1989 * 2013
1
, 2019 1989
SUBJECT TITLE: Set Special Called Meetings for Orientation and Budget Retreat
Presenter: Mayor Elmore
Department: Governing Body
Attachment: Yes No Description:
Public Hearino Advertisement Date:
PURPOSE:
To set Special Called Meeting Dates for:
- Tuesday, December 17, 2019 at 9:00 a.m. to be held in Council Chambers at City Hall for the purpose of
holding a Council Orientation.
- Friday, February 28, 2020 from 8:00 a.m. to 5:00 p.m. and Saturday, February 29, 2020 from 9:00 a.m.
to 12:00 noon for the purpose of a Budget Retreat, Staff is currently soliciting quotes and gathering
information to determine the location.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
Motion to approve Special Called meetings on December 17, 2019, 9:00 a.m. for Council Orientation and on
February 28-29, 2019 for the 2020-2021 Budget Retreat.
SPUNN`.
r
jjj� City Council Agenda Form
1989 * 2013 Meeting Date: December 10, 2019
SUBJECT TITLE: Dunn Strategic Vision Plan Request for Proposals (RFP)
Presenter: Citv Manaaer Neuschafer
Department: Admin
Attachment: X Yes No
Public Hearing Advertisement Date:
PURPOSE:
To move forward with Request for Proposals for a Strategic Vision Plan for the City of Dunn.
BACKGROUND:
The Chamber of Commerce has requested that the City partner with the Chamber in conducting a Strategic
Vision Plan for the City of Dunn. Representatives from the Chamber and City met twice to determine desired
outcomes and what would be needed in the RFP. Planning Director Adler developed the RFP based on the
information discussed at these meetings and his previous experience with a comprehensive planning
process. The RFP highlights include:
- Extends responsibility of implementation beyond the City and Chamber to include other partners
- Outreach with other organizational partners, key stakeholders and the community is stressed as a
priority, to obtain broad input and so that outcomes truly reflect the hopes and values of the
community.
- Gather and Compile demographics and factual data
Identify and evaluate the issues, values and concerns of our community
- Identify trends, future impacts, constraints and opportunities
- Prepare a Core Value Statement
- Develop a Community Vision Statement
- Develop an Action Plan with measurable goals
- Develop and Recommend Guidelines for maintaining the Vision Statement and Action Plan
- Needs to be a Living Document with an eye toward branding and marketing
BUDGET IMPACT:
The City has budgeted $50,000 for a City Strategic Visioning Process and the Chamber has allocated up to
$20,000 to the process.
RECOMMENDATION/ACTION REQUESTED:
Motion to authorize the City Manager to proceed with acquiring proposals for a Strategic Vision Plan for the
City of Dunn.
Dunn Vision Group Strategic Vision Plan Request for Proposals December 2019
Dunn,North Carolina
Strategic•i
Requestfor • •: •
Date Issued: 8 a.m
Date Due: 4 p.m
INTRODUCTION
The City of Dunn and the Dunn Area Chamber of Commerce are partnering to form the
Dunn Vision Group (DVG). The DVG invites consultant proposals to assist the DVG conduct
a city-wide visioning process. The selected consultant will assist the DVG in conducting an
extensive outreach to the Dunn community to prepare a citizen driven 20 -Year Vision Plan
and an implementation Action Plan.
In addition to the City of Dunn and the Dunn Area Chamber of Commerce, responsibility for
implementation of the Action Plan is expected to be shared among many organizations in
the community over the life of the Plan.
DUNN, NC: AN OVERVIEW
Dunn is the largest city in Harnett County, North Carolina, situated on the eastern edge of
the county. In 2017, Dunn's population was estimated by the state to be 9,642, an increase
of 379 from the 2010 US Census count of 9,263. Dunn offers a small town atmosphere
coupled with a growing business community and is the anchor city of the Dunn Micropolitan
Statistical Area, population 132,754 (2017 Census estimate). Dunn is in the greater
Raleigh—Durham—Cary Combined Statistical Area (CSA).
The City of Dunn sits at the convergence of an extensive transportation network. North -
south links include 1-95 (the primary interstate along the East Coast), U.S. 301, and the
Seaboard System Railroad, while 1-40 and U.S. 421 provide east -west routes. The
community is located within an hour's drive of North Carolina's Research Triangle Park and
Raleigh/Durham International Airport to the north and forty-five minutes from Fort Bragg to
the south. Charter flights and private service are provided within a 15 -minute drive at the
Harnett County Regional Jetport, a 24-hour facility with a 5,000 -foot runway. Several major
airline express and commuter services are offered, within a 30 -minute drive, at the
Fayetteville Regional Airport, with two terminals and two runways.
Dunn offers a variety of neighborhoods and housing options, convenient shopping, excellent
schools, churches, restaurants, and recreational opportunities, including three City parks.
1
Dunn Vision Group Strategic Vision Plan Request for Proposals December 2019
Dunn is working with NC Main Street, the North Carolina brand of Main Street America to
revitalize and grow the downtown area. The revitalization of the downtown has included new
underground utilities, sidewalks, and paving, creating a beautiful downtown business
district. The Harnett Regional Theatre presents productions throughout the year downtown
at the historic Stewart Theatre. Dunn was designated in 1989 and again in 2013 as an All -
America City by the National Civic League.
The City of Dunn currently occupies a land area of six square miles. Major industries with
headquarters or divisions located within the government's boundaries or nearby include
warehouse distribution facilities, petroleum product distribution, truck body manufacturers,
a regional health care facility and several financial institutions.With its prime location on the
I-95 corridor, the 12 hotels in the immediate area with over 700 rooms have a major impact
on the local economy.
Campbell University, a private Christian institution of higher education offering graduate
and undergraduate programs with 6,800 students, is located in Buies Creek just 10 -miles
away.
PROJECT DESCRIPTION
The anticipated timeline of the city-wide visioning process—from finalized consultant
contract to delivery of the final document(s)—is approximately 18 months. The process must
include effective outreach, actively engaging diverse segments of the public and key
community stakeholders.
Intended outcomes include:
(1) Identifying and analyzing emerging trends and community issues;
(2) Articulating core community values;
(3) Developing a vision statement drawn from the input gathered;
(4) Developing a community vision based on the community's core values;
(5) Establishing an action plan to implement the vision; and
(6) Defining a method to revisit and update the vision and action plan, incorporating
branding and marketing strategies.
The DVG is looking for a consultant team with sufficient experience to work effectively in a
collaborative framework that includes the public, citizen committees, business and industry
representatives, service clubs, non-profit organizations, schools, faith -based organizations
and City elected officials and staff. The visioning process must incorporate innovative
outreach efforts with the goal of engaging a broad and deep cross-section of the community,
including those community members who are typically not engaged in civic or community
dialogue. Community outreach should include some or all of the following: community
events, workshops, city hall meetings, targeted outreach, citizen polling, focus groups,
personal interviews, mailings, media coverage, an interactive project web site, and social
2
Dunn Vision Group Strategic Vision Plan Request for Proposals December 2019
media.The DVG, acting as a steering committee, will oversee the project and provide input
to the consultants, but will not be a working group representing the community.
Submitted proposals must address the Scope of Work defined in this RFP. Consultants may
propose additions to the Scope of Work that they believe would significantly improve the
project's outcomes. Consultants are encouraged to submit suggestions for cost savings and
other ways of promoting cost -efficiency. Any tradeoffs inherent in the suggested alternatives
should be highlighted.
Proposals should include a clear description of the work, the reasoning behind the
recommended approach, and the proposed costs. Proposed costs must be submitted in
a separate envelope. Cost will be a consideration of the selection team; however, the
selection team will review other criteria before reviewing the proposed costs.
The DVG recognizes that this project may require the services of experts with specific skills
from various disciplines. The consultant proposal must identify all participating consultants
and team members and each of their roles in the project.
SCOPE OF WORK
The consultant team must have the ability to:
Customize strategies that will be effective within the specific political / social environment
of the Dunn community;
Implement effectively a variety of public outreach methods and activities to obtain the
most representative and broad input from the community;
Use a variety of media, activities, and techniques to engage citizens, decision makers,
and other key players;
Link the process and outcomes with current and upcoming planning efforts and decision-
making processes;
Develop and manage the process to achieve outcomes truly reflecting the hopes and
values of the community.
At this time, the DVG does not have a management structure for this project. The consultant
must take the lead on project management, facilitation of collaborative discussions, task
implementation, and follow-through. The firm selected to work in partnership with the
community on this project will be expected to produce the following products and outcomes
and provide the following services:
A. Effective Collaboration and Project Management
1. Work in close interaction with City staff and the DVG to produce the final products
and accomplish the project objectives and outcomes.
2. Attend DVG meetings, develop materials, and make presentations before appointed
and elected officials and community groups.
3. Produce reports and other documents of critical activities and findings.
Dunn Vision Group Strategic Vision Plan Request for Proposals December 2019
4. Provide consulting services such as meeting facilitation, technical analysis, and
project management.
5. Design, manage, and implement public involvement and outreach strategies and
revise these if necessary to meet project objectives and achieve outcomes.
6. Attend a variety of community events.
7. Work with City and Chamber staff, DVG, and other stakeholders to develop key
messages, implement media -related strategies, and refine or reframe those if
necessary.
8. Advise City and Chamber staff, the DVG, decision -makers and other critical players
regarding media relations and other vital activities.
B. Develop a Communications Plan
1. Link public outreach with project outcomes and involve critical players throughout
the entire process.
2. Increase recognition, build credibility, and deepen understanding of the process
through marketing and other methods of publicity and media relations.
3. Use media to reach a diverse community in a variety of ways.
C. Develop an Outreach Plan
1. Engage, involve, and collaborate directly with the public, including youth and other
community stakeholders throughout the entire process.
2. Include innovative ways to involve community members who do not usually
participate.
D. Compile Analysis and Findings
1. Compile and analyze relevant census, labor, business, financial, and other data.
2. Identify and evaluate issues, values, and concerns held by the community.
3. Identify current, emerging, and projected trends and assess potential impacts,
constraints, and opportunities.
E. Prepare the Core Values Statement
A "core values' statement is one of the intended outcomes of the Communication
and Outreach Plans. This should include an accompanying narrative explaining its
development and other relevant information that can serve to deepen understanding
and create lasting value.
F. Develop the Community Vision Statement
Based on the Core Values Statement and extensive public input, develop a
Community Vision Statement.
G. Develop an Action Plan
1. The Action Plan will contain strategies to implement the elements of the Vision
Statement.
0
Dunn Vision Group Strategic Vision Plan Request far Proposals December 2019
2. Each strategy will have at least one measurable objective to guide and assess the
implementation of the strategy.
3. Each measureable objective will include:
a. A description;
b. The lead partner to champion its implementation;
c. Potential partners for implementation;
d. Timeframe for implementation, and
e. Level of priority.
H. Maintain the Vision Statement and Action Plan
The Vision Statement and Action Plan should be considered living documents needing
regular updates and adjustments that reflect accomplishments and changes in the
community.
1. Recommend mechanisms and timeframes for community partners to gather and
maintain focus on the Vision Statement and Action Plan.
2. Recommend a process to keep the Vision Statement and Action Plan current, with an
eye toward branding and marketing.
In addition to the items listed above, all data, analysis, multi -media materials, master copies
(hard and digital) of final products and documentation shall be provided to the DVG.
SCHEDULE
The schedule for the selection of a consultant team is currently as follows:
RFP Advertised:
RFP Questions Deadline:
RFP Response Deadline:
Interviews (if necessary):
Consultant Selection:
Contract Authorized:
Commence Project:
This schedule is subject to change.
FORMAT REQUIREMENTS
To be considered complete, proposals must be submitted on time and respond to each of
the items listed in both this and the Scope of Work sections. The proposal shall be limited
to 25 pages (excluding covers, table of contents, section dividers, and appendices). The
minimum sized font is 11 -point Arial. Proposals should be organized using the sections
identified in the Scope of Work section. Supporting documents such as maps, resumes, and
professional references attached as appendices will not count toward the 25 -page limit.
5
Dunn Vision Group Strategic Vision Plan Request for Proposals December 2019
Proposals must contain the following information:
Cover Letter
Include company name, mailing address, federal tax identification number; complete
contact information for primary contact; a broad summary of approach; statement of
ability to complete the project within scheduled timeframe given current workload;
any conflicts of interest; and a 90 -day guarantee on proposal terms.
Consultant Qualifications (appendix)
Provide an overview of qualifications of each member of the consultant team,
including resumes.
Project Team (appendix)
Provide a list of key individuals and staff assigned to this project describing their role
and relevant experience. Include an organizational chart illustrating key personnel,
their project assignments, and management flow.
Approach (counted in 25 page limit)
Describe how the consultant team will complete the scope of work. Include a detailed
schedule. The visioning process must include a variety of interactive public
involvement activities. Those submitting proposals are encouraged to suggest
alternatives to items in the Scope of Work if proposed changes could improve the
final outcome. Any recommended changes should offer a brief written explanation.
Budget (counted in 25 page limit)
Provide a not -to -exceed cost for all proposed work, broken down by project
component. The budget should include a detailed breakdown of consultant hours
per task, hourly rates for all team members (including clerical), budget allocations
for each firm, and direct expenses. Consultants are encouraged to submit
suggestions for cost savings and other ways of promoting cost -efficiency, including
any perceived tradeoffs inherent in the suggested alternatives.
Appendices (not part of 25 -page limit)
Provide resumes of key team members and firm references from at least three
similar projects including community visioning and strategic planning. The reference
list should include the name, address, telephone number, title of the project, and
description of the work performed. For each sub -consultant, provide references from
at least three similar projects that can substantiate their relevant experience.
11
Dunn Vision Group strategic Vision Pion Request for Proposals December 2019
Completed proposals must arrive at 401 East Broad Street in downtown Dunn no later than 4
p.m. on , addressed to:
Tammy Williams, City Clerk
401 East Broad Street
PO Box 1065
Dunn, NC. 28335
Late, emailed, or faxed copies will not be accepted.
Interested firms must submit seven (7) paper copies of all materials and an electronic copy of
all materials on a flash drive, PDF or JPG only. Nothing should be password protected. The
DVG reserves the right to request additional information following a review of the submission
and may retain consultants to assist in the evaluation.
Send any questions regarding the request for proposals to:
City of Dunn Planning Director, George Adler
102 N Powell Avenue
PO Box 1065
Dunn, NC. 28335
Any changes to the Request for Proposals, such as clarifications of substance, will be posted
on the City of Dunn website (www.dunn-nc.orq) prior to
EVALUATION CRITERIA
The following criteria will be used by the RFP Review Committee of the DVG to evaluate
each proposal. Incomplete proposals not meeting the requirements detailed above or listed
below will be considered non-responsive and will not be reviewed or considered.
1. Project Understanding (Maximum Score: 10 points)
A clear understanding of the nature and objectives of the visioning project, the
importance of community outreach, the types of services to prepare the Action Plan, and
the project deliverables expected.
2. Consultant Team Qualifications (Maximum Score: 30 points)
The consultant team demonstrates the experience, professional skills, and resources
needed to undertake the project successfully and on schedule. Reference contacts will
be taken into consideration in assessing consultant team capabilities.
3. Approach (Maximum Score: 30 points)
The consultant team demonstrates an approach to the project that includes a practical
and clear decision-making process, links all aspects of the scope of work, offers creative
7
Dunn Vision Group Strategic Vision Plan Request for Proposals December 2019
and unique public involvement approaches or tools, successfully integrates professional
and public involvement activities, completes the project on schedule, and offers cost -
efficiencies.
4. Budget (Maximum Score: 20 points)
The total maximum "not to exceed" budget should reflect the scope of work defined by
this Request for Proposals. Any additional tasks listed outside of the maximum limit will
be considered in cost and hours. Please remember. Budget information must be
provided in a separate envelope.
5. Proposal Clarity (Maximum Score: 10 points)
The proposal is clear and responds to format requirements and evaluation criteria.
The RFP Review Committee of the DVG will review all complete proposals and contact references
identified. The DVG reserves the right to reject any and all proposals that do not satisfy stated proposal
requirements.
E
ft MDuNN ����
All -America City � „ . or All -America City
1 1 City Council Agenda or 11111
I
® Meeting Date: December 10, 2019
[989 * 2013 1989 * 2013
SUBJECT TITLE: To approve for the Dunn Police Department to apply for the NC
Governor's Highway Safety Program Grant
Presenter: Chief Chuck e / Lt. Clark White
Department: Police
Attachment: Yes No Description:
Public Hearing Advertisement Date:
PURPOSE:
To authorize the Police Department to file an application for the NC Governor's Highway
Safety Program for a 4 year grant. We are hoping to be awarded funding for up to 4
positions through this grant process.
The grant will cover the cost of salary and benefits based on required matches. The grant
provides 100% for the purchase of vehicles and equipment. The estimated cost of a fully
equipped Police Vehicle is $42,000.
This will help us address traffic issues associated with the upcoming 1-95 widening
project.
BACKGROUND:
The Governor's Highway Safety Program helps fund the efforts of law enforcement
agencies, local governments, community organizations, schools and nonprofits to reduce
traffic crashes in North Carolina.
Dunn Police officers will conduct targeted traffic related enforcement, conduct educational
events, and focus on community outreach in an effort to increase awareness of traffic
safety issues and reduce fatalities related to impaired driving and speed.
BUDGET IMPACT:
The City of Dunn will be required to meet the match for salary and benefits as follows:
Year 1: 85% GHSP/Federal, 15% Local/City Match
Year 2: 70% GHSP/Federal, 30% Local/City Match
Year 3: 50% GHSP/Federal, 50% Local/City Match
Year 4: 100% City's Responsibility
RECOMMENDATION/ACTION REQUESTED:
Motion to authorize the Dunn Police Department to apply for the NC Governor's Highway
Safety Program Grant.
DUNNV LWU.
CouncilUNN
11i City Agenda 9
f
1989 * 2013
Meeting Date: e. 4 0 2019
SUBJECT TITLE: Financial Report, Tax Report and Assessment Update
Presenter: Finance Director Robert _
Department: Finance
Attachment: XYes No
Public Hearina Advertisement Date:
Financial and Tax
PURPOSE:
Attached please find the Financial Report/Assessment and Tax Report as of November 30, 2019.
BACKGROUND:
BUDGETIMPACT:
RECOMMENDATION/ACTION REQUESTED:
Acknowledge receipt of the Monthly Financial Reports for November 30, 2019.
north carolina
LLU. UUNN
city of dunn
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335
(910) 230-3500 • FAX (910) 230-3590
www.dunn-nc.org
MEMORANDUM
To: Honorable Mayor, City Council Members
From: James 0. Roberts, Finance Director
Subject: Financial Report
Date: December 10, 2019
Mayor
Oscar N. Hands
Mayor Pro Tem
Frank McLean
Council Members
Buddy Maness
Dr. Gwen McNeill
Billy Tart
Chuck Tumage
Dr. David L. Bradham
City Manager
Steven Neuschafer
• The City, as of November 27, 2019 had $2,981,490 in cash in the General Fund and
$2,341,574 in the Water -Sewer Fund. Through November of 2018 the City had $2,192,786 in the
General Fund and $2,471,012 in the Water and Sewer Fund. We continue to maintain a larger
balance than last year.
• Our Taxes for the 2019 year are being paid at a higher level each month. To date we have
received approximately $924,014 or approximately 25% of our expected tax income. Our Estimate
for the 2019 year is $3,750,000. These totals include Property, Motor Vehicles, and Downtown
Service District taxes.
• Sales Tax Revenue to date is $582,325. Our Budget for that income is set at $2,212,000. Sales
Tax Reports from the Department of Revenue are provided at least two months behind actual
collections. This is 26% of our total expected income.
• Utilities Sales Tax report for the last Quarter is due $181,568. This amount includes
Electricity, Teleommunicaitons, and Video Programming Sales Taxes. It is budgeted for these three
areas at $747,000. This only covers the quarterly payment for the quarter ending June 30, 2019.
• Building Permit Fees for October were $3,262, for a total collected for the year of $55,120 or
68.9% of budget. Our budget for the year is $80,000.
• Water and Sewer Revenues for the month of October were $505,696. Our total to date
collected is $2,570,033 or 45.95% of budget. Our budget for the year is $5,593,000.
• Expenditures are at 42.6% of budget in the general fund. Our Budget is $11,597,100 and we
have expended $4,675,584. The Water and Sewer fund has spent 35.7% of budget which was
$6,207,200 and we have expended $1,852,689. The benchmark for this period is 41.7% of budget.
DUNN �
� � Amerieacify 2eif Cre COM77Z1G72G iliaffeYsJ'
usAxm3
Expenditures for City of Dunn
Budge[Ameunt
11/33/3019 �p end llu res Year. Oale
Budget qem a�nlne
s vs93,laoao 3NX
$ d�6]3�58400 40.3A
$ 6,931$I6W EO%
EXPENDITURES FOR THE CITY OF DUNN
. EXPENDITURES YEAR TO DATE i. BUDGET REMAINING
Expenditures for Water and Sewer
eudg¢IAm ou n[
$ 6,30]3�6.W 1NM
10/31/3019 ExpendlYear go Date
$ 1033609M 39 gA
gutlget qe n'-ma�ing
WATER / SEWER EXPENDITURES
. EXPENDITURES YEAR TO DATE . BUDGETREMAINING
DESCRIPTION
AMOUNT
General Government
$
2,877,100
Public Safety
$
3,498,500
Public Works/Cemetery
$
1,738,400
Sanitation & Waste Removal
$
753,000
Debt Service
$
781,500
Recreation
$
886,200
Library
$
277,400
Powell Bill - Streets
$
785,000
1 • • • •• •'
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50.0%
40.0%
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20.0%
10.0% '
0.0%
Bank Fund Balances
First Citizens First Citizens Select Bank NC Capital NC Capital NC Capital
Bank Wealth Certificate of Management Management Management
Management Deposit Trust General Trust Powell Trust Drug Tax
Account Bill
north carolina
EWUUNN
city of Bunn
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335
(910) 230-3500 • FAX (910) 230-3590
www.dtinii-nc.org
MEMORANDUM
To: Honorable Mayor, City Council Members
From: James 0. Roberts, Finance Director
Subject: Liens and Accounts Receivables
Date: December 10, 2019
Mayor
Oscar N. IIan-is
Mayor Pro Tem
Frank McLean
Council Members
Buddy Maness
Dr. Gwen McNeill
Billy Tart
Chuck Turnage
Dr. David L. Bradham
City Manager
Steven Neuschafer
• The total assessments currently due are $365,911. Our outstanding balances breakdown as follows:
Weedy Lots/Demolitions is $237,583, down from $238,407 last month; General Fund Assessments
$127,314, up from $126,854; Water and Sewer Assessments $ 1,015, down from $15,595. This total is down
$14,944, through payments and minor adjustments.
• We now have liens placed on 89 properties, belonging to 49 owners, in the amount of $195,035,
totaling 51% of the total assessments due. We have identified 9 more properties that have received a
letter telling them to pay or we will assess a lein on their property. These 9 properties make up
$29,805 and they have 30 days to make the payment. We also found 12 properties that have received
their lein letter and we will now place a lein on their property. These 12 make up another $34,355.
• We are using the Debt Setoff process for some of the current individuals that own us these funds. Debt
Setoff utilizes the power of the Department of Revenue (DOR) to collect funds from Tax Refunds and
Lottery Winnings to pay debts owed by the taxpayer. To qualify they must be 60 days past due, owe
more than $50, and live in North Carolina.
• The attorneys are continuing to work with us on taking properties with leins on them and moving them
to forclosure. We currently have one completed and another one being finalized this week. There are
two more that will be included in this process in the coming months. These three properties are in
excess or $30,000.
• With Weedy Lots/Demolitions, payment is then expected within 30 days and land owners are notified
in writing. We do not offer a payment plan but partial payments are accepted. Partial payments
however, does not stop the notice of pending lien on the property.
Z4re (ORN c' matters
DUNN
LW-DUtNN
City Council Agenda iForm
MeetingDate: 0.2019
1989+2013
SUBJECT TITLE: Administrative Departmental Reports
Presenter: City Manager Steven Neuschafer
Department: Admin
Attachment: X Yes No Descript
Public Hearing Advertisement Date:
P11111ima
Attached please find the following Monthly Reports for your review:
Communications/Public Information
Planning & Inspections Report
Public Works Report
Public Utilities Report
Parks & Recreation Report
Library Report
Police Report
c• "l
BUDGET IMPACT:
RECOMMENDATIONIACTION REQUESTED:
Acknowledge receipt of the Monthly Administrative Reports.
01 -Achieved
During the month of November I have attended multiple City events to take pictures
for publicity for our social media pages. I spent a lot of the month working on a
project with City Manager Neuschafer and Planning Director Mr. Adler on the
Alleyways within the City.
02- In Progress
Updating our new websites information. Meeting with each department head to go
through the current pages and see what we can simplify/take off/ or add to their
pages for the new website. We got drone footage back from the Cotton Festival and I
am working on putting a video together with the footage I got along with the drone
footage for promotional needs. I am still working on the social media policy for the
City of Dunn Employees.
03- Goals
My main goal by the year end is to create a social media policy for the City of Dunn.
This new policy will require current and new employee signatures. This policy will
help protect the City from bad PR, keep us ADA compliant, and let our employees
know that the internet is now considered Public Record. I would also like to have
each page updated for our new website before the new year.
04- Stats
Facebook: Instagram:
Page Likes: 578
Reach:2704
#1 post: Attention Road Work
#2 post: Daylights Savings
Page Like: 524
Reach:1697
#1 post: Miracle League and
City Employees game
Kaitlin Adkins kadkins@dunn-ncorg 910-230-3500
__ DUNN
WhGII tQ0!)I!/(!1/ ^ PlQLfB]J
October 2019 1 Monthly Development Report
Planning & Inspections Department ( 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3505 1 fax
910-230-9005 1 www.dunn-nc.org
DlU-NN
zo�ry rammun< malde�a
Code Enforcement Map October 1't to October 31", 2019
Update: Condemned Property at 700 Lincoln St.
11-21-19 — Site visit performed to check on status of property. Property has been cleaned out
and the floor systems in the kitchen and living room has been removed. Owner notified that a
permit has not been issued for the repairs to the structure.
11-22-19 — Permit applied for and issued to property owner, Jada S. Wiggins, for repairs to the
house.
12-02-19 —To date, no inspections have been requested from property owner on installation of
floor system.
Public Works Department I November 20191 Monthly Report
101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 www.dunn-nc.ora
*Data from Mobile311 work order system (does not include all work performed)
Public Works Department I November 2019 1 Monthly Report
101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 www.dunn-nc.org
*Data from Republic Services report
DI.INNd„no
u�ia mnnnrmr mattm
Public Utilities Dept I October 2019 I Monthly Report
101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 www.dunn-nc.org
*Data from Mobile311 work order system (does not include all work performed)
*Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing.
DuN-'
WhC1Y lO'R�111trR1 ^ l/1RLK/S
*Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records
Monthly Recreation Report
Dunn Parks & Recreation November Monthly Narrative Report
Sports Programs
Basketball registration started on October 11t and ended on November 13th. Our league ages were
restructured based on the SWAC league structure. Drafts were held on Thursday, November 10 for girl
leagues and Saturday, November 16th for boy leagues. Leagues 10U and up began practices November
lgth whereas our instructional league teams were posted on November 30th and their first practice
December 141h.
Miracle League
Games began on Thursday, October 101h due to a rain out on Saturday, October 5th. We have had lots of
volunteers and fun with our participants. Our sponsors this season are Creative Caps and Aaron's. Our
season will end on Thursday, November 7th
Sports Registration
Indoor soccer registration will begin January 2"a
Special Events
National HHS Association held their annual Harnett High School Alumni banquet on Saturday, November
28th at the Dunn Community Center.
Recreation Advisory Board
Our board met last on Tuesday, November 5th at 6:00 p.m. in the Dunn Community Center. The next
scheduled meeting will be held Tuesday, February 111h at 6:00 p.m.
Special Events
Senior Christmas party will be held on Tuesday, December 3 t at 6:00 p.m. at the Dunn Community
Center. The meal is being catered by Blackmons Catering.
The City's Employee Christmas Luncheon will be held on Friday, December 81h at the Dunn Community
Center from 11:30 .a.m. to 1:00 p.m. There will bean ugly sweater contest with cash prizes for first,
second, and third place winners. The meal is being catered by Crimson Lights.
Dunn Parks & Recreation Department Monthly Review 12019
Dunn Parks & Recreation 1205 Jackson Road, Dunn, NC 28334 1 (910) 892-2976 Phone
(910) 892-7001 Fax I www.dunn-ncd=
November 2019
Dunn Parks & Recreation
Faciht RentaIs, Programs & Etc.
Numbers
Rentals
Facility
_
Dutra Community Building—
5
_
Clarence Lee Tait Memorial Park
0
Codrington Park
0
Nathan Harris Athletic Complex @ Tyler
— ----Park -----
0 - -
-` -
Baseball & Softball Field Rentals
( 0
- _
Tournament Rental
0
ter Programs ——_
—
_Win
Coed Instructional League
I OUB Basketball
56
43
I OUG Basketball
27
13
I3UG Basketball
14UB Basketball
52 _
"as Vyas Center
___P
New Memberships
3
Renewed Memberships
Guest Memberships
Adult Basketball —
20
0
9
Batting Cage Rentals
0
r
L — -
—
October 2019 1 Monthly Library Report
Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385
www.dunn-nc.org/library
Animal Control Conine Totals for October 2019
60 _.
51
50 _ _....
40
30
30
20 18
10 _ 8
5 5
0 1 1
0 ,... 0 _..
Calls Picked Up i In Pound Returned Adopted Escaped Euthanize j Bites Isolated
®19 -Oct 51 30.. 5 8... 18... 0.. 5... 1 �. 1
Animal Control Feline Totals for October 2019
80 _..
60
40 38.
30
20 18
10
0 0 0 0 0
Calls Picked In Pound Returned Adopted) Escaped Euthanizel Bites Isolated
Up
M Oct -19 � 51 68. 1 0.. I 0 38 L .... 0 18 ( 0 .. 0......
Animal Control Other Animals, Warnings and Mileage
2000
1800
...1748
1600
1400
1200
973.
1000
800
_....
600
_.._ ....
400
_..
_. _....
200
0
14 0
Other
Animal
Warnings Citations
Mileage
loaner
#56
Calls
Oct -19
0
14 0 (1748
973
Total Crimes Reported for October 2019
35
Number of Crimes by Type for October 2019
30
29
25
20
15 __..
_...
_....
_ 14.....
13
10
6
5
__3..
2
0 0
0
0 1........ _...
__..
Larceny.
_.
Homicide) Rape
Robbery 1 Aggravate
Burglary
Burglary
from Larceny
Simple
d Assault
Force
Non -Force.
Motor All Other
Assaults
Vehicle
®Oct-19� 0 0
1 2 3...
13
0 _
6 1 29 _i
14
Criminal Investigations Division for October 2019
9000 _...
8,000
8000
7000
6000
5000
4000 _.....
3000
2000 _...
1000
80 56 0
0
Cases Assigned Cases Closed Recovered Property Search Warrants
Value Executed
0 Oct -19 _ 80 56.... _.. 8,000 0..
Narcotics Seized for October 2019
200
186.9
180
160
_.
140
_
120
_
100
80
60 52
40
20
...
s
8
0
1s
o 0
o
I
Felony
Misd.
Marijuana Cocaine
Meth Heroin
Pills ;Other Drugs
Arrests
Arrests
M Oct 19. 52 i..... 0
.186.9 1.5
0 '�.._ 0
5 _�...
8
Gram Weight Dosage Unit
Criminal Investigations Divison
Juvenile Report for October 2019
6
4
5 5 S
4
Mf K-0®9—�
4
1 1
1
0 0 0
Inactive [ Cases Total Adult Total Total Total
Cases
Cases Filed (Cases Ex- Cleared 1 Cases Cases Adult Juvenile Felony Misd.
Assigned Cleared I Unfound,
by Arrest) Closed Arrests Arrests ( Charges i Charges
Oct -19 ,.5 1 0( 1 4 1 0 _.. 5 0 5.. 1. 4
Patrol Division for October 2019
45
42
40
35
30
25
20 --
15
_ 28
10
6
i
0
0
0
0
oI
( (
j
;
I Misd.
Felony Firearms !Marijuana
Cocaine
Heroin
Drugs
Currency
Arrests
Arrests Seized Seized
Seized
Sezied
Seized
Seized
0 Oct -19 42
11 0 I 28 1
0
0
6.
I 0.
Dosage
I I
Units
USD
� 3 t
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UUNN
11111f City Council Agenda ,' Form
Meeting Date: December 10, 2019
1989 * 2013
SUBJECT TITLE: City Manager's Report
Presenter: City Manager Neuschafer
Department: Administration
Attachment: Yes X No
Public Hearing Advertisement Date:
PURPOSE:
City Manager Steven Neuschafer will give a Monthly Update.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATIONIACTION REQUESTED:
i. i
13 D �
AmericaCily
C All -America City - v
f City Council Agenda Form
Meeting Date: December 10, 2019
1989 * 2013 1989 * 2013
SUBJECT TITLE: Remarks by Mayor and Council
Presenter: Mayor Harris
Department: Governing Body
Attachment: Yes No Description:
Public Hearino Advertisement Date:
PURPOSE:
Brief Remarks can be made by Mayor and any members of Council
BACKGROUND:
BUDGETIMPACT:
RECOMMENDATION/ACTION REQUESTED:
Page 11
Announcements
December 10, 2019
City Council Meeting
➢A Reception will be held immediately following
tonight's Council Meeting at DeBorah's
Restaurant, 313 E Broad St.
➢A Special Called Council Meeting will be held
on Tuesday, December 17th at 9:00 a.m. for the
purpose of holding a Council Orientation.
➢ The Dunn PAL Christmas Program and Dinner
is set for Thursday, December 19th at 6:00 p.m.
at the Dunn PAL Fitness Center.
➢The City of Dunn offices will be closed for
Christmas on Tuesday, December 241 through
Thursday, December 26' and on Wednesday,
January 1St for New Year's Day.
➢The next regular City Council meeting is
scheduled for Tuesday, January 14th at 7:00 p.m.