Minutes 07-09-201931
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CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Tuesday, July 9, 2019 at 7:00 p.m. in the
Dunn Municipal Building. Present: Mayor Oscar N. Harris, Mayor Pro Tem Frank McLean, Council
Members Buddy Maness, Dr. Gwen McNeill, Billy Tart, Chuck Turnage and Dr. David L. Bradham.
Also present: City Manager Steven Neuschafer, Assistant to the City Manager Mathew Boone, Finance Director
Jim Roberts, Public Utilities Director Heather Adams, Planning Director George Adler, Chief Building Inspector
Steven King, Chief of Police Chuck West, Parks and Recreation Director Brian McNeill, Human Resources Director
- Anne Thompson, Librarian Mike Williams, Community Planner Tasha McDowell, Communications Coordinator
Christian Ortiz, Attorney Tilghman Pope, and City Clerk Tammy Williams. Guests recognized by Mayor Harris:
Emily Weaver with The Daily Record
IIWOCATION
Mayor Harris opened the meeting at 7:00 p.m. and Rev. Roy Johnson, senior Chaplain for Harnett Health, gave the
invocation. Afterwards, the Pledge of Allegiance was recited.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Council Member Maness and second by Mayor Pro Tem McLean to adopt the July 9, 2019 meeting
agenda with changes as listed below.
Agenda Items Added:
• Approval of the Deed to the Trustees of Harnett Chapel Freewill Baptist Church
Motion unanimously approved.
PRESENTATIONS:
Cape Fear District Funeral Directors Association and Funeral Directors and Morticians Association of North
Carolina honor the late Walter Dafford, Jr., Dallas `Bo" Dafford and the late Nathaniel Tucker Jr. as Past
Presidents of the State Association.
Mayor Harris and representatives from the associations presented plaques to the Dafford family and Tucker family.
A plaque was also presented to the Dunn Area History Museum paying tribute to these three men and recognizing
Dunn for being the only City with three Past Presidents of the State Association.
Recognition of First Citizens Bank, Dunn NC 90' Anniversary
Mayor Harris presented a Proclamation to representatives from First Citizens Bank on the 90' Anniversary of the
Dunn location. A copy of the Proclamation (P2019-10) is incorporated into these minutes as Attachment 41.
Recognition of the 100th Anniversary of the American Legion
Mayor Harris presented a Proclamation to representatives from the American Legion Post 59 and the Auxiliary Unit
59 in recognition of the 100t' Anniversary of the American Legion and further, proclaimed September 1 through 7,
2019 as "American Legion Centennial Week" in the City of Dunn. A copy of the Proclamation (P2019-11) is
incorporated into these minutes as Attachment #2.
Mayor Harris recessed the Council meeting at 7:33 p.m. and reconvened at 7:36 p.m
PUBLIC COMMENT PERIOD
The Public Comment Period was opened by Mayor Harris at 7:37 p.m. Having no comments, the Public Comment
period was closed.
CONSENT ITEMS:
Minutes — Council considered approval of the minutes of June 11, 2019 City Council Meeting.
Resolution Declaring the Badge and Service Weapon carried by Lt. James Ashley Barefoot surplus and awarding
both to him on his Retirement. A copy of the Resolution (R2019-12) is incorporated into these minutes as
Attachment #3.
Resolution adopting the 2019 General Records Retention and Disposition Schedule. A copy of the Resolution
(82019-13) is incorporated into these minutes as Attachment 44.
Destruction of Public Records — Finance, Library, Public Works. A copy is incorporated into these minutes as
Attachment 95.
Resolution declaring certain property surplus and authorizing disposition. A copy of the Resolution (R2019-14) is
incorporated into these minutes as Attachment 96.
Motion by Council Member Bradham and second by Council Member McNeill to approve all consent items.
Motion unanimously approved.
In appreciation of Lt. James Ashley Barfoot's years of service to the City of Dunn Police Department, Mayor Harris
read the Resolution declaring his badge and service weapon surplus and awarding both to Lt. Barefoot on his
retirement.
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ITEMS FOR DECISION.•
Consideration of Resolution Directing the Clerk to Investigate Voluntary Annexation Petition ANX-01-19
1001 Meadowlark Road, owned by John A Willoughby Jr. PIN #1517-65-0443.000
A petition requesting the voluntary contiguous annexation of+/- 18.96 acres, owned by John A. Willoughby, Jr and
Clarice Willoughby, was received under NC General Statute 160A-31. This is the location for a proposed Solar
Farm by Cubera Solar. Cubera Solar, as the applicant, and The Willoughby LLC, as the owner of the property, were
approved for a Conditional Use Permit (CU -01-18) at the May 8, 2018 City Council meeting. One of the conditions
of the permit was that the property owner and applicant would agree to file a petition for a voluntary annexation
within 30 days of the beginning of construction.
Motion was made by Council Member Tumage and second by Council Member Maness to adopt the Resolution
directing the Clerk to investigate a Voluntary Annexation Petition ANX-01-19 consisting of +/- 18.96 acres, located
at 1001 Meadowlark Road, PIN # 1517-65-0443.000 and owned by John A. Willoughby Jr. and Clarice L.
Willoughby. Motion unanimously approved. A copy of the Resolution (82019-15) is incorporated into these
minutes as Attachment #7.
Consideration of Ordinance to Demolish House — 602 East Pearsall Street, PIN #: 1516-75-1263.000
(Deferred from June 11, 2019 CC meefing)
Chief Building Inspector King conducted an inspection at 602 East Pearsall Street and based upon his observations,
the structure failed to comply with the minimum standards of fitness established by the Minimum Housing Code of
the City of Dunn. The owner of the property failed to comply with the Building Inspector's order, and according to
N.C.G.S. § 160A-443, the City Council has the power to proceed with the demolition of this property. The Public
Hearing was held at the June 11, 2019 Council meeting and the Council deferred the Ordinance to Demolish until
the July meeting to allow the property owners time to sell the property. The realtor reported to King that they are
unable to sell the house due to a price disagreement between the potential buyer and the owners.
Motion by Council Member Tart and second by Council Member McNeill to adopt the ordinance directing the
Building Inspector to proceed with the demolition of the dwelling located at 602 East Pearsall Street (PIN #: 1516-
75-1263.000). Motion unanimously approved. A copy of the Ordinance (02019-06) is incorporated into these
minutes as Attachment 48.
Resolution of Intent to Consider Permanently Closing the 200 block of East Best Street and unopened portion
of Wilson Avenue and to set Public Hearing
City Manager Neuschafer presented a proposed Resolution of Intent to consider permanently closing the unopened
street in the 200 block of East Best Street on the west side of South Clinton Avenue and the unopened portion of
South Wilson Avenue between South Clinton Avenue and Phillips property at PIN 91516-44-2191.000. The
proposed resolution will also set the public hearing for the next Council meeting on August 13, 2019 at 7:00 p.m. in
Council Chambers. The petition from landowner Dunn Commerce Park LLC was also signed by adjoining property
owners: Castton Properties LLC and Lester Ray Phillips.
Motion by Council Member McNeill and second by Council Member Bradham to approve the Resolution of intent
to consider permanently closing the unopened street in the 200 block of East Best Street on the west side of South
Clinton Avenue and the unopened portion of South Wilson Avenue between South Clinton Avenue and the CSX
Railroad and to set the Public Hearing for August 13, 2019 at 7:00 p.m. at the Dunn Municipal Building. Motion
unanimously approved. A copy of the Resolution (82019-16) is incorporated into these minutes as Attachment #9.
Approval of the Deed to the Trustees of Harnett Chapel Freewill Baptist Church
City Attorney Pope shared that the County and City approved a joint Resolution at their June meetings to sell real
property with "Notice to sell Real Property with Invitation for Upset Bids." The property is jointly owned by the
City and County and is a 50 foot x 150 foot vacant tract contiguous to Harnett Chapel. The net proceeds, after
payment of advertising expenses, will be evenly divided between the City and County. The proper notice was
published on June 20 and no upset bids were received within the required time period. Therefore, the City and
County are in position to proceed with approving the final sale of the property. The County will consider approval
at the July 15, 2019 meeting of the County Commissioners.
Motion by Council Member Maness and second by Council Member McNeill to approve the joint sell of real
property located at East Edgerton Street to the Trustees of Harnett Chapel Freewill Baptist Church and authorize the
Mayor to execute the Deed as presented. Motion unanimously approved. A copy of the Deed is incorporated into
these minutes as Attachment 410.
ITEMS FOR DISCUSSION AND/OR DECISION:
Financial Report/Assessments Update
Finance Director Roberts provided the following financial report for the period ending June 30, 2019 as follows:
• $4,381,844 in cash in the General Fund and $2,325,007 in the Water and Sewer Fund. Through June of
2018, the City had $3,954,145 in General Fund and $2,170,595 in Water and Sewer Fund.
• Property tax collections - $3,885,471 or 101% of budget with last year at $3,831,768 - 99.9% of budget.
• Sales Tax Revenue - $1,839,193 or 85% of budget. Benchmark for this report - 92% of budget. The City
has one more sales tax month to collect for the year.
• Utilities Sales Tax is $556,109 or 101% of budget.
• Building Permit Fees were $82,602 or 110% of budget. Budget for the year is $75,000.
• Water and Sewer Fund Revenues - $4,745,517 or 100% of budget. Budget for the year is $4,760,000.
• Expenditures are at 88.5% of budget in the general fund. Budget was $11,061,038 with $9,789,105
expended. The Water and Sewer Fund spent 95% of budget of $5,328,065 with $5,033,118 expended. The
benchmark for this period is 100% of budget.
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Roberts also presented the Tax Report and added that over $45,000 was collected on weedy lots and assessments in
the past year.
Motion by Council Member Tart and second by Council Member Turnage to acknowledge receipt of the Financial
Report and Assessments Update. Motion carried unanimously.
ADMINISTRATIVE REPORTS
Reports received: Tax, Communications/Public Information, Planning and Inspections, Public Works, Public
Utilities, Parks and Recreation, Library and Police.
Motion by Council Member McNeill and second by Council Member Bradham to acknowledge receipt of the
Administrative Reports. Motion unanimously approved.
City Manager's Report
City Manager Neuschafer gave a Paving update. He also told Council members that NC DOT is considering
revising the US 421 Bypass study. DOT is planning to divide the project in hopes that it will score better and be
funded. The study, to widen Cumberland or to shift Cumberland and Broad into one-way traffic, has ended and is
not funded any longer. Neuschafer also shared that the deadline to propose any new projects to DOT is approaching
this fall.
Parks and Recreation Director McNeill gave an update on the ongoing state tournament currently being held in
Dunn. He reported that 25 teams are participating. Mayor Harris commended Parks and Recreation Director
McNeill and his staff on the great job they have done in preparing the facilities and running the tournament.
ANNOUNCEMENTS/INFORMATION
Mayor Harris announced upcoming events and activities. He reported that the City of Dunn recently hosted a
meeting of the Mid -Carolina Council of Government and they are in the process of hiring a new director with hopes
to revive the organization. Council Member Bradham is serving as the City's representative. He also reminded
Council Members that Mark Johnson of Dunn will be sworn in as a member of the Harnett County Board of
Commissioners on July 15, 2019. He will replace the late Honorable Abe Elmore.
With no further business to discuss, a motion was made by Council Member McNeill and second by Council
Member Maness to adjourn the meeting at 8:06 p.m. Motion unanimously approved.
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Tammy Williams
City Clerk
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N. Harris
Mayor