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Agenda 04-09-2019 (2)Dunn City Council Meeting Agenda Tuesday Evening, April 9, 2019 7:00 p.m., Dunn Municipal Building Cali to Order Invocation Pledge of Allegiance SECTION 1) Adjustment and Approval of the April 9, 2019 meeting agenda PRESENTATIONS 2) New Employee Introductions 3) Duke Energy's Neighborhood "Energy Saver" Program PUBLIC COMMENT PERIOD 4) Each Speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting. PUBLIC HEARINGS 5) Rezoning Request RZ-01-19, Rothal & Victoria W. Pike PIN#1516-75-3827.000 & 1516-75-2881.000 206 S Washington Ave and 210 S Washington Ave CONSENT ITEMS 6) Minutes—March 12, 2019 7) National Library Week Proclamation 8) 50th Anniversary of Municipal Clerks Week — May 5 — 11, 2019 9) Temporary Blocking of Streets for "Ride for History" Motorcycle Ride 10) Destruction of Records 11) Extension of Mowing Maintenance Agreement ITEMS FOR DECISION 12) Proposed Summer Hours 13) Set Date for Budget Workshop 14) Budget Amendment 8 — Parks and Recreation Scoreboards 15) Budget Amendment 9 — Parks and Recreation Fence 16) 14" Water Line Funding Resolution 17) North Magnolia Water Line Replacement 18) Rezoning Request RZ-01-19, Rothal & Victoria W. Pike PIN#1516-75-3827.000 & 1516-75-2881.000 206 S Washington Ave and 210 S Washington Ave ITEMS FOR DISCUSSION AND/OR DECISION 19) Removal of Trees on City owned Property 20) Legacy Tree Fund Grant 21) Financial Report 22) Administrative Reports Tax Report Public Works/Public Utilities Reports Communications/Public Information Parks & Recreation Report Planning & Inspections Report Library Report and Police Reports 23) City Manager's Report 24) Announcements 25) Information 26) Closed Session — City Manager Neuschafer is requesting Closed Session in accordance with N.C.G.S. 143-318.11(a)(5) ADJOURNMENT "This institution is an equal opportunity provider and employer" SECTION 1. 1 April 0 9 DUNN W-1 . Agenda y f Form q .1 City Council 13 Meeting Date: Yi 3 1989 * rI SUBJECT TITLE: New Employee Introductions Presenter: City Manager Steven Neuschafer Attachment: Yes No Public Hearina Advertisement Date: Parks and Recreation Marilyn Gilbert — Maintenance Worker Planning and Inspections Dwayne Williams — Code Enforcement BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Description: 7j IRO Y) DUNN IWU UNN a Form 111111l City Council1 1989 * '13 Meeting Date: April , 2019 SUBJECT TITLE: Duke Energy's Neighborhood "Energy Saver" Program Presenter: Evans Tavloi Department: Attachment: X Yes Public Hearino Advertis Products & Services Mgr, No Description: Information and Map of Target area Date: PURPOSE: Mr. Taylor will share information about Duke Energy's Neighborhood "Energy Saver" Program to target low income sections of Dunn. Duke Energy Progress pays for about $135.00 worth of Energy Saving materials that a vetted contractor, Honeywell Utility Solutions installs in qualifying homes/neighborhoods (already identified by their team) at no cost. A typical upgrade would include LED lightbulbs; insulation of hot water heaters and piping; low -flow showerheads; replacement air filters; the placement of thermostats in refrigerators/freezers; weather stripping around windows/doors; etc. Participation in this offer is 100% voluntary, and the time the field crew spends inside the residence usually runs about forty-five minutes per home. They will target about 1200 homes (hopefully getting about 85 % participation), and those residences will be notified by direct mail/door hangers prior to their field crew coming to the neighborhood (s), They are planning a Kickoff event on Thursday, May 9, 2019 from 6:00 to 7:30 p.m. at the Dunn Shrine Center. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: lr J� ��Y _ h1ERRY� _ / � PfALf V BUY a 4` R RLGNAL DR. L�a� .S. YlES�j1PVEN5T g � DCKH1 1 NNIS,_,_" gp C "RFyS \j;? \Al QIIEE E } F A7 I 1p 110 Orl 04 ~yj ]) SM, RE4mEW o�� r 1j-- J / RUI aNGiR I� ,�. i� �i� Hp55 FPLEC V E VR � Efficiency The Duke Energy Neighborhood Energy Saver Program uses a community approach to swiftly reduce energy bills for a large number of participants. By targeting low-income neighborhoods, working with local leaders to build neighborhood engagement and buy -in, and conducting energy assessments, energy-saving improvements, and participant education at no cost, the program is able to upgrade hundreds of homes in a cost- and time -efficient manner while reducing carbon pollution. Duke Energy, an electric and natural gas utility serving customers in the Southeast and Midwest, uses census and other data to identify low-income neighborhoods of approximately 1,000 homes. Program representatives then work with local leaders in interested neighborhoods to hold community events that explain the upgrade process and its benefits. Over the next 8-10 weeks, Duke Energy contractors conduct walk-through home energy assessments, install up to 20 energy-saving improvements in each participating home, and educate households about ways to further improve energy efficiency, all at no cost to participants. Fast Facts Program scope: A neighborhood - scale utility energy efficiency program for low-income households. Communities served: Low-income homeowners and tenants in individually metered residential buildings in pre -selected, census - defined neighborhoods. Funding: Utility ratepayers. Keypartners: City and county governments, private and public organizations such as community groups and assistance agencies. Promising practices: Eliminate/reduce up -front costs, partner with trusted organizations. The program's free upgrades eliminate the barrier of up -front costs, and its focus on partnering with community leaders to build neighborhood engagement and buy -in overcomes common trust concerns associated with utility -sponsored programs. These tactics have led to an average 70 percent participation rate in neighborhoods served by the program. During its first decade (2006-2016), the program served more than 95,000 households in 156 communities, resulting in more than 218,000 megawatt -hours (MWh) of energy savings and avoiding 153,000 metric tons of 002—equivalent to the annual energy-related emissions from more than 16,000 average U.S. homes.' The installed energy -efficiency measures generally save around $100 per year for a typical single-family home,2 representing a seven percent savings on an average annual electricity bill.' E PA IN, 1-1, I, Slate and Local Climale and Enoipy P,.g,am Making It Happen A Duke Energy subsidiary piloted the Neighborhood Energy Saver Program in 2006 in Florida, designing it to expand the reach of its existing Low -Income Weatherization Assistance Program. Low-income communities were an underserved segment of the utility's customer base; many low-income residents could not afford the measures needed to make their energy bills more manageable. The utility's existing weatherization program was helpful, but not all low-income customers were eligible for or interested in in-depth weatherization services. The new pilot used a streamlined, neighborhood "blitz" to reach a larger number of low-income residents with cost- effective and convenient energy efficiency services. Crafting a Neighborhood Approach The developers of the Neighborhood Energy Saver Program use census and state income data to identify neighborhoods with large numbers of low-income households. The program defines low-income neighborhoods as those in which at least 50 percent of the residents live below 200 percent of the federal poverty level. After identifying a promising location (one that meets the income criteria and has local leaders interested in participating), program staff meet with community leaders to explore the program, build support, and ask for help in publicizing the program. They also canvass each neighborhood to solicit participants, walking door-to-door to explain the program and how it will benefit residents. This personalized approach helps gain the trust of the neighborhood and increase interest in the program. Program staff provide additional opportunities to learn about the program, including sending individual letters to residents inviting them to join an evening event with local leaders and Duke Energy representatives. At the event, residents can speak with energy specialists to ask questions and discuss any concerns they may have. To make attendance as convenient as possible, staff leave reminders on residents' doors before the event and provide a free dinner at the event. After the event, Duke Energy offers to have an energy specialist come to residents' homes to identify energy efficiency opportunities and install improvements free of charge. Some of the 16-20 products and services provided during the assessment include: ® water heating upgrades, including a water heater temperature check and adjustment, insulation for the water heater and pipes, faucet aerators, and low -flow showerheads; • refrigerator efficiency improvements, including cleaning refrigerator coils and installing refrigerator thermometers; • space conditioning improvements, including wall plate thermometers, filters and filter - change calendars; door sweeps, caulking, foam insulation, and weather stripping. In 2016, Duke Energy added air-conditioning maintenance, duct sealing, and attic insulation to its program in Florida; and • seven compact fluorescent light bulbs, one LED light, and a calendar with energy-saving tips for each month of the year. Duke Energy uses the walk-through assessments to educate participants about the upgrades as they are being made and inform them of behavior changes they can make to conserve energy (e.g., adjusting thermostats when they're not at home, turning off lights when rooms are not in use). Duke Energy's approach includes coordinating with local weatherization agencies and other community organizations to connect households to services that can help them make further improvements. Duke Energy contractors usually spend about 8-10 weeks in each neighborhood, providing plenty of opportunities for customers to participate in the program. The program makes special efforts to accommodate the schedules of working people: participants can request home visits to be performed during or after business hours, and on weekends, and the home visits (including the walk-through assessment and installation of improvements) usually take no longer than one hour. The visits generate interest and boost participation in the neighborhood as residents watch upgrades being performed to their neighbors' homes. From Pilot to Full -Scale Progrom The program's success in Florida encouraged additional Duke Energy subsidiaries in North Carolina, South Carolina, Ohio, and Kentucky to adopt it in 2013, followed by Indiana in 2014. By 2016, the Neighborhood Energy Saver Program had grown to serve about 21,000 homes per year across all participating Duke Energy companies. Each utility's program offerings and requirements differ slightly, though the general program services are the same. Duke Energy's efforts to communicate early and often, build trust through face-to-face contact, and emphasize convenience led to an average participation of 70 percent in the neighborhoods served by the Neighborhood Energy Saver Program. Key Partners Each subsidiary's program has its own key partners, including city and county governments, private and public organizations, and community action agencies, which mainly help with outreach and engagement. For example, when implementing the Neighborhood Energy Saver Program in Eustis, Florida, Duke Energy partnered with the City of Eustis, the Florida Department of Economic Opportunity, the Lake Community Action Agency, the Eustis Housing Authority, and the Bates Avenue Improvement Council .4 In one neighborhood in Orlando, Florida, Duke Energy partnered with the Department of Economic Opportunity's Weatherization Assistance Program and the Orange County government. Partnering with trusted community members such as local government officials and nonprofit organizations has been instrumental in building support for the program in the communities it serves. Duke Energy also partners with agencies that provide supplementary energy services to the residents of the neighborhoods selected for upgrades: for example, it invites local weatherization agencies to neighborhood kickoff events, asks for their help in promoting the program, and helps them connect with eligible households about their weatherization services. Funding Sources Funding for the program comes from ratepayers, typically in the form of energy efficiency - demand side management charges that cover costs for the utility's full portfolio of energy-saving programs offered to customers. Achievements Low-income participants in Duke Energy's Neighborhood Energy Saver Program benefit from lower energy bills and a greater awareness of how they can keep energy costs down, while Duke Energy benefits from reduced peak demand and reduced risk of arrearages among its low-income customers. Other accomplishments include: Participants in the program have saved a total of more than 218,000 MWh of electricity and avoided more than 153,000 metric tons of CO2—equivalent to the annual energy- related emissions from more than 16,000 average U.S. homes.' • In 2016, over 21,000 households participated in the program, saving more than 13,000 MWh annually.' ® Households typically save an average of $100/year from the upgrades, representing a seven percent savings on the average electricity bill.' Since its inception, the program has served more than 95,000 homes across 156 communities in Florida, Indiana, Kentucky, North Carolina, Ohio, and South Carolina.' Replicability In addition to replication among Duke Energy's subsidiaries, several utilities around the country have replicated Duke Energy's approach of using census data to identify low-income neighborhoods in which to perform an energy upgrade blitz, including Jacksonville Electric Authority, the municipal utility for Jacksonville, Florida; and DTE Energy, a Detroit -based electric and natural gas utility. (See EPA's profile of DTE Energv in the Energy Efficiency and Renewable Energy in Low Income Communities series for more information.) Duke Energy's focus on engaging local government officials and community leaders early on and conducting personalized outreach to residents are other key elements of the program that could be replicated by utilities and other organizations. For More Information ® Neighborhood Energv Saver Program website ® EPA Informational Resources on Enemy_Efficiency and Renewable Energv in Low -Income Communities 1 Electricity savings provided by Duke Energy, January 10, 2017. Emissions avoided and equivalencies estimated using EPA's Greenhouse Gas Equivalencies Calculator. 2 Personal communication with Jeff Brooks and Lorrie Maggio, Duke Energy, January 10, 2017. s Calculated with 2014 U.S. average monthly residential electric bill data from the Department of Energy's Energy Information Administration: http://www.eia.govJelectricity(sales revenue price/pdf/tables a.ndf 4 Duke Energy Florida, 2013. Duke Energv provides free energy makeovers for low-income residents in Eustis. FREE energy-saving products from Duke Energy can help customers save up to $95* per year on their energy bills. Our Neighborhood Energy Saver Program provides customers in qualified neighborhoods with up to 16 free energy-saving products. Our teams install the products at no charge and also provide additional ideas for cutting energy costs. Customers are notified of their selection and are invited to a community information meeting to learn about how the program can save them energy and money. To date, the Neighborhood Energy Saver Program has provided free energy-saving products to over 150 neighborhoods across our service territory in more than 88,000 homes. Thank you for your support of this important program. We look forward to working with you to serve your community. For more information contact: Evans Taylor Program Manager r� 6i DUKE 919-546-3504 (office) ENERGY. 919-791-5906 (Cell) evans.taylor@duke-energy.com DUKE-ENERGV.cOMMES `AcNal energy savings may differ from those estimated due to variations In Individual energy use habits, Home characteristics and Measures Installed. Neighborhood Energy Saver Program Here are some of the FREE energy-saving products that we install at no cost to the customer. A. Digital room thermometer B. Energy-saving showerhead or shower wand C. One-year supply of furnace filters D. Water -saving kitchen and bathroom faucet aerators 02017 Duke Energy C.,W atIbn 171341 6/17 E. Energy-efficient lightbulbs F. Water heater wraps/pipe wrap G. Covers for window AC units H. Caulking, weatherstripping and door sweeps E 6 1 we a Adopted 8-4-05 CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY The City Council for the City of Dunn does hereby adopt a Public Comment Policy to provide at least one period for public comment per month at a regular meeting of the City Council. This policy shall remain in effect until such time that it is altered, modified, or rescinded by the City Council. All comments received by the City Council during the Public Comment Period shall be subject to the following procedures and rules: 1. Anyone desiring to address the City Council must sign up and register on a sign-up sheet available on the podium within the City Council chambers prior to the Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or her name, address and matter of concern. 2. The Public Comment Period shall be for thirty (30) minutes. 3. Comments are limited to three (3) minutes per speaker. A speaker can not give their allotted minutes to another speaker to increase that person's allotted time. 4. Each speaker must be recognized by the Mayor or presiding member of the City Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in which their names appear on the sign up sheet. Speakers will address the City Council from the podium at the front of the room and begin their remarks by stating their name and address. 5. Individuals who sign up but can not speak because of time constraints, will be carried to the next regular meeting of the City Council and placed first on the Public Comment Period. 6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking may pass out written literature to the City Council, City Staff and audience. 7. Groups supporting or opposing the same position shall designate a spokesperson to address the City Council in order to avoid redundancy. 8. After the citizen has made his or her remarks, he or she will be seated with no further debate, dialogue or comment. 9. The Public Comment Period is not intended to require the City Council to answer any impromptu questions. Speakers will address all comments to the City Council as a whole and not one individual Council member. Discussions between speakers and members of the audience will not be allowed. The City Council will not take action, or respond to questions about, issues raised during the Public Comment Period at the same meeting. 10. Speakers shall refrain fiom discussing any of the following: matters which concern the candidacy of any person seeking public office, including the candidacy of the person addressing the City Council; matters which involve pending litigation; matters which have been or will be the subject of a public hearing; and matters involving specific personnel issues related to disciplinary matters. If the speaker wishes to address specific personnel issues related to disciplinary matters, he or she should take their comments to the City Manager, who shall share the comments with the City Council. 11. Speakers shall be courteous in their language and presentation. 12. The Mayor and City Manager shall determine, on a month to month basis, where the Public Comment Period will appear on the monthly agenda when developing the agenda, prior to its publication. 13. The Public Comment Period shall only be held during the regularly scheduled monthly meeting of the City Council. There shall not be a Public Comment Period at any other meetings of the City Council, unless specifically approved by the City Council. ,cutsD� "ttN-„T "U11IN bcft" '12 5 L21- AIhA�t®rieaCiry � „1,,,,,,,, 1 � gIE•A�eri�aCity Council City Agenda Form ® Meeting - ten it 9,2019 1989 x'2013 1989 *2013 SUBJECT TITLE: Rezoning Request RZ-01.19 Rothal & Victoria W. Pike PIN# 1516.75.3827.000 & 1516.75.2881.000 206 S. Washington Ave. and 210 S, Washington Ave. Presenter: Steven Neuschafer Department: Planning & Inspections Attachment: X Yes No Description: Notice of Public Hearing Public Hearing Advertisement Date: March 12, March 19, March 26, 2019 PURPOSE: The public has been notified that oral and written comments will be heard and received concerning the request by Rothal & Victoria W. Pike to rezone approximately .51+/- acres located at 206 S. Washington Ave. and 210 S. Washington Ave. The property is currently zoned C-3 Highway Commercial District and is proposed to be rezoned to R-7; Single Family Dwelling District, The public hearing is the opportunity for the Council to hear comments and opinions from the public to include any part for or against the request. The public hearing was duly advertised on March 12, March 19, & March 26, 2019 BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: The Planning Board has recommended that the Council Table the Public Hearing until their next Regular meeting on May 14, 2019 to allow the Planning Board an additional opportunity to hear from the applicants. Mon 3/11/2019 12:11 PM classifieds@hnydailyrecord.com Re: Public Hearing - Rezoning Request RZ-01-19 To Melissa Matti You forwarded this message on 3/11/2019 12:36 PM. jj MARCH 26TH HEARING.jpg (67 KB) Cost is $425.58. Thank You. On 3/7/2019 3:22 PM, Melissa Matti wrote: Attached please find a Notice of Public Hearing — Rezoning Request RZ-01-19 Please advertise on March 12i°, March 19`I', and March 26ri', 2019 and please confirm receipt. Thank you, Melissa Matti, CMC Administrative Support Specialist II City of Dunn PO Box 1065 Dunn, NC 28335 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING WILL BE HELD BY THE CITY OF DUNN PLANNING BOARD ON MARCH 26, 2019 AT 6:30 P.M. AND BY THE CITY COUNCIL OF THE CITY OF DUNN ON APRIL 9, 2019 AT 7:00 P.M. IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING FOR THE PURPOSE OF CONSIDERING THE FOLLOWING ITEMS: REZONING REQUEST — RZ-01.19 PIN: 1516-76-3827.000 Rothal & Victoria W. Pike (applicant & owner) and PIN: 1516-75.2861.000 Rothal & Victoria W. Pike (applicant & owner) This is a request to rezone two parcels .26 acres +/- located at 206 S, Washington Ave. and .25 acres +/- located at 210 S. Washington Avo. ThePProperty is currently zonod C-3, Highway Commercial 171strict and is proposed to be rezoned to R-7, Single Family Dwelling District. ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEMS SET FORTH ABOVE ARE REQUESTED TO BE PRESENT AT THE ABOVE MENTIONED TIME AND PLACE. COPIES OF PROPOSED ITEMS ARE AVAILABLE FOR REVIEW AT THE DEPARTMENT OF PLANNING DURING NORMAL BUSINESS HOURS MONDAY THROUGH FRIDAY. WRITTEN COMMENTS MAY BE ADDRESSED TO: PLANNING DEPARTMENT CITY OF DUNN P.O. BOX 1066 DUNN, NC 28336 3/12,19,26/2019 DUNN z All -America Cily City Council Agenda t AsDate: April 9� 31989 * 2013 SUBJECT TITLE: Minutes- March 12, 2019 Presenter: Attachment: X Yes No Public Hearina Advertisement Date: PURPOSE: BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to approve the March 12, 2019 Minutes as presented. MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Regular Meeting on Tuesday, March 12, 2019, at 7:00 p.m. in the Dun Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Frank McLean, Council Members Buddy Maness, Dr. Gwen McNeill, Billy Tart, Chuck Turnage and Dr. David L. Bradham. Also present was City Manager Steven Neuschafer, Public Utilities Director Heather Adams, Interim Public Works Director Vince Washington, Chief Building Inspector Steven King, Chief of Police Chuck West, Parks and Recreation Director Brian McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams, Communications Coordinator, Christian Ortiz, Attorney Wiley Pope, and City Clerk Ta nny Williams. Also present were Guests recognized by Mayor Harris: Tom Woerner with The Daily Record INVOCATION Mayor Harris opened the meeting at 7:00 p.m. and Reverend Howard Dudley, Pastor at First Presbyterian Church gave the invocation. Afterwards, the Pledge of Allegiance was recited. AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Turnage and seconded by Council Member McNeill to adopt the March 12, 2019 meeting agenda as presented. Motion unanimously approved. PRESENTATIONS: Proclamation Honoring Mr. Freddie Williford Mayor Harris and City Clerk Williams presented a Proclamation in honor and recognition of Mr. Freddie Williford. Mr. Williford was accompanied by members of his family, Sherry Williford Baysa, Tracy Baysa, Meredith Baysa and Slater Johnson. A copy of Proclamation (P2019-03) is incorporated into these minutes as Attachment #1. After presentation, Mayor Harris briefly recessed the meeting and the meeting was reconvened at 7:17 p.m. Retirement Resolution — Billy Eason Mayor Harris and Public Works Director Washington presented a Retirement Resolution to Billy Eason with 30 years with the City of Dunn. NH. Eason was accompanied by his wife, Barbara. A copy of Resolution (82019-02) is incorporated into these minutes as Attachment #2. PUBLIC COMMENT PERIOD The Public Comment Period was opened by Mayor Harris at 7:21 p.m. Mr. Jay Sills, who resides at 3177 Ashe Avenue, Dunn, shared his concerns on the drug activity in the City of Dunn and the surrounding area. With no further comments, the Public Comment period was closed. CONSENTITEMS: Minutes — Council considered approval of the minutes of February 5, 2018 City Council Meeting. Minutes — Council considered approval of the minutes of Budget Planning Reheat February 8-9, 2019 Minutes. Retirement Resolution—Patti Collins. A copy of Resolution (R2019-03) is incorporated into these minutes as Attachment #3. Approval of Temporary Blocking of Streets for Second Annual Chalk Fest 2019. Approval of Audit Contract FY 2018-2019 with Petway Mills & Pearson, PA. A copy of the Contract is incorporated into these minutes as Attachment #4. Motion by Council Member Tart and seconded by Council Member Bradham to approve all consent items. Motion unanimously approved. ITEMS FOR DECISION: Resolution to Approve the Water System Asset Management Plan Eddie Staley and William Cowan with WithersRavenel presented the City of Dunn Water Asset Management Plan. The plan was developed by the funding of a $150,000 Asset Inventory and Assessment Grant provided by the NC Division of Water Infrastuctures in 2017. The scope of the plan included GPS locating and GIS mapping the entire water system, Asset Ranking and Prioritization, Asset Management Plan, Capital Improvement Plan and implementation of GIS to work order system. This plan is a guide to work with and improve the City's aging infrastructure. The City has also been recommended for a $150,000 AIA Grant for the Sewer System. The anticipated revenue stream needed to fully fund CIP is $2.3 million per year. Mr. Staley did share that there are programs and opportunities to offset the costs of these projects. He further stated that having an Asset Management Plan adds about 10 points to your score when applying for loans and grants. Mr. Staley also discussed the opportunity to move ahead with addressing the Magnolia Water line project in this fiscal year for approximately $120,000. After discussion, a motion was made by Council Member Turnage and seconded by Mayor Pro Tem McLean to approve the Resolution adopting the City of Dunn Water System Asset Management Plan as presented. Motion unanimously approved. A copy of Resolution (R20I9-04) is incorporated into these minutes as Attachment 95 ivith the complete plain on file in the City Clerk's office. Renewal for Building Reuse Grant — 510 Spring Branch project City Manager Neuschafer has requested direction from the Council on executing the time extension for the Building Re - Use Grant for Spring Branch LLC. A stop order has been placed on the project due to the owners losing their general contractor. As requested by Council at last month's meeting, Attorney Pope sent an email to the property owner's attorney concerning the need for an update and timeline on the project. Chief Building Inspector King told the Council that he had been contacted by Lamar and was told that they are testing to add a third floor to the hotel but as of today there is still not any active permits. Mayor Harris shared that the City Attorney has recommended that the Council deny any extension on the grant. Mayor Harris stated that at some point the Council will need to make a decision on the continuation of this project due to lack of activity and the appearance of the property. Motion by Council Member Turnage and seconded by Council Member Bradham to deny the extension of the Building Re -Use Grant for $100,000 for the 510 Spring Branch Project due to the owner's lack of holding up their part of the agreement with the City. Motion unanimously approved. Quitclaim Deed for Water Line and Easement — McKay Tract Several years ago the City of Dumn abandoned a portion of the 14 inch water transmission main that once delivered water to Dunn. Since this portion of waterline has been abandoned and is no longer in use, the owner is requesting a Quitclaim Deed releasing the City of Dunn of any rights to construct, maintain, reconstruct, repair, or remove the abandoned line that is located within an easement on Parcel ID No. 06059715290003 03 in Erwin, North Carolina. (Mary S. McKay Tract) Motion by Council Member Tart and seconded by Mayor Pro Tem McLean to approve the Quitclaim Deed as requested, authorizing City Manager Neuschafer to sign on behalf of the City and to relinquish responsibility for the abandoned water line located on the McKay Tract. Motion unanimously approved. A copy of the Quitclaim Deed is incorporated into these minutes as Attachment #6. Set Election Filing Fees The filing fee for the Primary election is to be set by the City Council for the municipal elections set for October 8, 2019. The filing period begins Friday, July 5, 2019 at 12:00 noon and ends Friday, July 19, 2019 at 12:00 noon. All candidates will file at the Harnett County Board of Elections in Lillington. Since 1999, the City of Dunn filing fees have been $27.00 for Council Member and $42.00 for Mayor. After discussion, a motion by Council Member McNeill and seconded by Mayor Pro Tem McLean to set the filing fee for the 2019 City of Dunn Municipal Election as $27.00 for Council Member and $42.00 for Mayor. Motion unanimously approved. ITEMS FOR DISCUSSION AND/OR DECISION: Bid Award for Paving Project The planned street improvement work includes a base bid for 3 areas: Broad and Ellis, Brunswick and Washington with alternate bids for Wilson, West Can, and East Carr. Bids were originally received October W", at which time there were only 2 bidders. Since bid laws do not allow opening formal bids with less than 3 submitters, the bids were returned and the project was re -advertised for February 21" and only one bid was received. The Base Bid received was $741,575 with alternate bids at $313,802.50. The approved budget for the paving is $785,000 and with the project including $80,250.00 from Storm Water Fund, City Manager Neuschafer recommended that the Cann Street alternates be included in the bid award. Council Members felt strongly that the paving project contract should stay in the allocated budget and felt alternates could be added, if contingencies were not used. After discussion, a motion was made by Council Member Maness and seconded by Council Member Bradham to award a contract to Turner Asphalt, GC, LLC for the Base Bid of $741,575.00. Motion unanimously approved. Resolution in Opposition to HB 91 and SB 87 requiring Consolidation in Counties of Multiple ABC Systems The NC General Assembly is proposing legislative changes to the current ABC laws, which would include consolidation of all four ABC stores in Harnett County and put them in the control of the County. Mayor Harris shared the amount Dunn's ABC system distributes to the City of Dunn annually, General Fund $125,000 and $8,000 to the Police Department. Since 1962, Dunn's ABC stores have contributed in excess of $4.4 million to the City of Dunn's budget. Motion by Council Member Maness and seconded by Council Member Turnage to approve the Resolution in Opposition to the North Carolina General Assembly's Proposal in HB 91 and SB 87 Requiring Consolidation in Counties with Multiple ABC Systems. Motion unanimously approved. A copy of Resolution (82019-05) is incorporated into these minutes as Attachment#7. Proposed Sewer Rate Adjustment Public Utilities Director Adams presented the proposal to raise the sewer rates as presented on the attached Sewer Rates Plan outlining the Current and Proposed Rates. As discussed at the Retreat, this increase would eliminate the approximate $500,000 deficit and allow the sewer fund to operate independently of the water fund. She is requesting on behalf of the staff that the Council increase sewer rates effective April 1, 2019. After discussion on the importance of communicating to the citizens on the reasoning behind the increase, a motion was made by Council Member Maness and seconded by Council Member Turnage to approve the proposed sewer rates as presented with an effective date of July 1, 2019. Motion was approved with Mayor Pro Tem McLean opposed. A copy of the Server Rate Plan is incorporated into these minutes as attachment #8. Financial Report/Assessments Update City Manager Neuschafer provided the financial report for the period ending February 28, 2019: The City as of February 28, 2019, had $3,607,938 in cash in the General Fund and $2,344,648 in the Water - Sewer Fund. Through February 2018, the City had $3,759,239 in the General Fund and $2,671,782 in the Water and Sewer Fund. Property tax collections through February were $3,735,320 or 97.7% of budget. Which is on track for end of February collections report, last year we were at 94%. Sales Tax Revenue is $1,109,200 or 51% of budget. Benchmark for this month is 58.7% of budget. Utilities Sales Tax is $350,982 or 49.33 % of budget. Benchmark for this month is 50% of budget. Building Permit Fees were $53,809 or 71.4% of budget. Benchmark for this month is 66% of budget. Water and Sewer Revenues were $2,904,734 or 61% of budget. Benchmark for this month is 66% of budget. Expenditures were 56.1% of budget in the general fund and 59.1% of budget in the water and sewer fund. The benchmark for this period is 66 % of budget. Motion by Mayor Pro Tem McLean and seconded by Council Member McNeill to acknowledge receipt of the Financial Report. Motion carried unanimously. ADMINISTRATIVE REPORTS Reports received: Tax Report, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police Report. Motion by Council Member McNeill and seconded by Council Member Bradham to acknowledge receipt of Administrative Reports. Motion unanimously approved. City Manager's Report City Manager Neuschafer introduced Christian Ortiz, Communications Coordinator for the City of Dunn. Her role is to help improve communications with the City of Dunn's citizens and to educate the public on the activities and projects of the City using various forms of media including an updated web site. ANNOUNCEMENTS AND INFORMATION Mayor Harris announced upcoming events and activities and acknowledged the minutes provided by the Dunn Housing Authority. He also read the plaque presented to the City of Dunn from the Harnett County MLK Committee and the Harnett County NAACP on the 20`x' Anniversary of the Martin Luther King events held each year in Dunn. With no further business to discuss, a motion was made by Council Member McNeill and seconded by Mayor Pro Tem McLean to adjourn the meeting at 8:04 p.m. Motion unanimously approved. Oscar N. Harris Mayor Attest: Tammy Williams City Clerk '; = Me h-1 D 0" � - N N Nk All -America Gi� �it" 'r �1"nn All -America City ljjjj� City Council Agenda Form 1111V Meeting Date: April 9,2019 1989 * 2013 SUBJECT TITLE: Proclamation — National Library Week Presenter: Attachment: X Yes No Description: Proclamation — National Library Week Public Hearing Advertisement Date: PURPOSE: To proclaim April 7-13, 2019 as National Library Week in the City of Dunn. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Approval of Proclamation in recognition of National Library Week, April 7-13, 2019. DUNN I-L"Du- DUtN1'rN-1'1 ca AII•AmericaCiry zr�re cantntttni tnQltet;r 1989 * 2013 01& _!2019 WHEREAS, today's libraries are not just about books but what they do for and with people; and WHEREAS, libraries have long served as trusted and treasured institutions, where people of all backgrounds can be together and connect; and WHEREAS, libraries and librarians build strong communities through transformative services, programs and expertise; and WHEREAS, libraries, which promote the free exchange of information and ideas for all, are cornerstones of democracy; and WHEREAS, libraries and librarians are looking beyond their traditional roles and providing more opportunities for community engagement and delivering new services that connect closely with their patron's needs; and WHEREAS, libraries are a resource for all members of the community regardless of race, ethnicity, creed, ability, sexual orientation, gender identity or socio-economic status, by offering services and educational resources that transform lives and strengthen communities; and WHEREAS, libraries, librarians, library workers and supporters across America are celebrating National Library Week. NOW, 'THEREFORE, be it resolved that I, Mayor Oscar N. Harris, on behalf of the City Council of the City of Dunn proclaim National Library Week, April 7-13, 2019 and encourage all residents to visit the Library this week and explore what's new at your library. Because of you, Libraries Transform. This the 9°1 day of April, 2019. Oscar N. Harris, Mayor ATTEST: Tammy Williams, City Clerk DUNND1 1 111n City Council Agenda Form 11111 1 1989*20 13 Meeting Date: April 9, 2019 1989 * 201 SUBJECT TITLE: Proclamation — 50th Anniversary of Municipal Clerks Week Attachment: X Yes No Description: Proclamation — Municipal Clerks Week Public Hearing Advertisement Date: PURPOSE: Proclamation to recognize May 5 —11, 2019 as the 50th Anniversary of Municipal Clerks Week BACKGROUND: BUDGETIMPACT: RECOMMENDATIONIACTION REQUESTED: Approval of Proclamation in recognition of the 50th Anniversary of Municipal Clerks Week ® D0-1.1 , �:,P "'1 1 :, DUNN NN n city of due All-AmericaCity zit%7z 07111nffP1 2119ff ra B89 * 2613 (501, WHEREAS, the Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world and is the oldest among public servants, and WHEREAS, the Office of the Municipal Cleric provides the professional link between the citizens, the local governing bodies and agencies of government at other levels, and WHEREAS, Municipal Clerks have pledged to be ever mindful to be impartial in their roles, rendering equal service to all, and WHEREAS, the Municipal Clerk serves as the information center on functions of local government and the community, and WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs of their Office through participation in education programs, seminars, workshops and the annual meetings of their state, provincial, county and international professional organizations, and WHEREAS, it is most appropriate that we recognize the accomplishments of the Office of the Municipal Clerk. NOW THEREFORE BE IT RESOLVED, I, Oscar N. Harris, Mayor of Dunn, North Carolina, and on behalf of the City Council do hereby recognize the week of May 5 through May 11, 2019 as Municipal Clerics Week, and further extend appreciation to our City Clerk, Tammy Williams and Deputy Clerk Melissa Dudley, as well as to all Municipal Clerks for the vital services they perforin and their exemplary dedication to the communities they represent. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Dumi to be affixed on this 91h day of April, 2019. Oscar N. Harris, Mayor ATTEST: Tarnmy Williams, City Clerk cft — DuNN �� All -America City All -America Gity 1 ► City Council Agenda or 1 ® Meeting li Date: Ap ril 9, 2019 1989'* 2013 1989 * 2013 SUBJECT TITLE: Temporary Blocking of Streets for "Ride for History" Motorcycle Ride Presenter: City Manager Neuschafer Department: Admin Attachment: X Yes No Description: Letter of Request from Dunn Area History Museum Public Hearinq Advertisement Date: PURPOSE: A request has been received from the Dunn Area History Museum, Inc. requesting the temporary closing of Broad Street between Wilson Avenue and Clinton Avenue for the First Annual 'Ride for History" motorcycle ride. They are requesting that the street be closed from 8:30 a.m. until 11:00 a.m. on Saturday, May 18, 2019 for the set up and start of the ride. They are also requesting law enforcement support for the motorcycle event. The motorcycle riders will return to Dunn around 1:30 p.m. to the Dunn Shrine Club parking lot and the event will conclude by 2:30 to 3:00 p.m. BACKGROUND: This event is a fundraising event for the Dunn Area History Museum. BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: To approve the needed support and temporary closing of Broad Street between Wilson Avenue and Clinton Avenue for the First Annual "Ride for History" motorcycle ride as requested. 201 East Broad Street Dunn, North Carolina 28334 The Dunn Area History Museum, Inc. request the city of Dunn assist us with traffic and parking control for our First Annual "Ride for History" motorcycle ride. We are planning a motorcycle ride that will depart the Dunn Area History Museum on Saturday May 18, 2019 at 10:30 am and return at about 1:30 pm. We are expecting about 75 — 100 motorcycles to participate in the ride. We request that East Broad Street between Wilson Street and Clinton Avenue be blocked off between 08:30 am and 11:00 am on Saturday May 18, 2019. We will need law enforcement assistance. Harnett County Emergency Services has been contacted and will do standby assistance. The motorcycle riders will return to Dunn about 1:30 pm to the Dunn Shrine Club parking lot. The event will conclude at about 2:30— 3:00 pm and all event activities should be over for the Museum. The Harnett County Sheriff Department has been contacted and will coordinate with the Dunn Police Department. This is a fund raising event for the Dunn Area History Museum. Robert Carr Mark Johnson a/4 D 11l City Council Agenda Form 111 p1989 * 2013 o Date: April 9, 2019 1989 * 2013 SUBJECT TITLE: Destruction of Municipal Records Presenter: Attachment: X Yes No Description: Destruction of Municipal Records Public Hearina Advertisement Date: PURPOSE: The documents have exceeded the required retention time and should be destroyed pursuant to the Municipal Disposition Schedule. Requests are attached for the following departments: Administration Finance/Water and Sewer Billing BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Destruction of Records- Finance/Water and Sewer B Submitted for the April 9, 2019 City Council Meeting REQUEST FOR DISPOSAL OF RECORDS Financial Statements Destroy after 3 years July 2012 —"June 30, 2015 Trial Balances Destroy after 3 years July 2007 —June 30, 2015 Workers Comp Program Files Destroy after 3 years 2014—June 30, 2015 Journal Proof and Posting Reports Destroy after 3 years 2014 —June 30, 2015 Accts Payable Reports Destroy after 3 years June 30,2015 Cash Receipts Destroy after 3 years Prior to June 30, 2015 Payroll Reports Destroy after years 2013—June 30, 2014 Journal Vouchers Destroy after 3 years 2014- June 30, 2015 Bank Statements Destroy after 3 years 2013 —June 30, 2015 Time Sheets Destroy after 3 years 2012 —June 30, 2015 Deposit Tickets Destroy after 3 years 1998-2000 Check Registry Destroy after 3 years 1998 -June 30, 2015 Edit Reports Destroy after 3 years 2014 -June 30, 2015 Vacant Usage Destroy after 3 years 2014—June 30, 2015 Re -Read Reports Destroy after 3 years 2014—June 30, 2015 Submitted By: Mathew Boone/ Printed Name/Signature Department: Finance/Water and Sewer Billing Destruction of Records - Administration Department Submitted for the April 9, 2019 City Council Meeting REQUEST FOR DISPOSAL OF RECORDS Submitted By: Tammy Williams/ oq, da &N�� Printed Name/Signature Department: Administration 1 year after term expires; all Advisory Board Applications 1999 -June 30, 2015 others after 1 year Agenda and Meeting Packets Destroy after 3 years 1989 -June 30, 2015 File Appointments Reporting Destroy after 2 years 2001 -June 30, 2015 Records Destroy 3 years after Bid Proposals/Equipment 1994-2000 purchase Cash Receipts Destroy in office after 3 years 1994-1996 Census Files Destroy after 3 years 2008-2010 Code Enforcement Letters Destroy after 5 years 1991-2012 Destroy 1 year after Complaints 2004-2011 resolution 1 year after relinquishes Deeds/Titles 2006 ownership of land Donations and Solicitations Destroy after 1 year 1990-2000 Driveway Permits 3 years after completion 2008-2009 Expired Contracts 3 years after expiration 1996 -June 30, 2015 Expired Contracts Agreements 6 years after completion 1999 Capital Expired Contracts/Projects 6 years after completion Prior to 2000 Going Out of Business Sales After 1 year 2015 and before Destroy 5 years after final Grant Files 1997 -June 30, 2013 reports Letters/Correspondence Destroy after 3 years 1996 -June 30,2015 3 years after release from all Powell Bill Reports 1990-2011 audits Submitted By: Tammy Williams/ oq, da &N�� Printed Name/Signature Department: Administration DUNN City/ Council Agenda M Meeting April �' qt. Date:1989 * 2013 SUBJECT TITLE: Mowing Maintenance Agreement Presenter: City Manager Neuschafer Department: Admin Attachment: X Yes No Description: Mowing Maintenance Public Hearina Advertisement Date: PURPOSE: To approve the extension of the existing Mowing Maintenance Agreement between the City of Dunn and the NC Department of Transportation where the City performs 'routine" and "clean-up" mowing of certain State maintained right of ways and is reimbursed from NC DOT at the rates presented. BACKGROUND: This is an annual renewing contract between the City and NC DOT which allows the City to be reimbursed to perform maintenance of the right of ways in the City designated as State maintained routes. BUDGET IMPACT: The City will be reimbursed quarterly, current rate $4,353,21. RECOMMENDATION/ACTION REQUESTED: Approval of the 2019 Mowing Maintenance Agreement between the City of Dunn and the North Carolina Department of Transportation. north carolina WjDuNN city of dunn POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 a FAX (910) 230-3590 www.drum-nc.org April 9, 2019 Mr. David Plummer Engineering Specialist I North Carolina Dept. of Transportation P.O. Box 1150 Fayetteville, N.C. 28302 Dear Mr. Plummer: Mayor Oscar N. Hands Mayor Pro Tent Fronk McLean Council Members Buddy Maness Dr. Owen McNeill Billy Tart Chuck Turnage Dr. David L. Bradham City Manager Steven Neuschafer This letter is to inform you that the City of Dunn hereby accepts the extension of the existing agreement for shoulder mowing with the N. C. Department of Transportation as the 2019 Municipal Agreement. The Agreement is extended based on your correspondence dated April 1, 2019 as attached. We look forward to our continued partnership with the Department of Transportation. Sincerely, Steven Neuschafer City Manager IUNN btftd All -America Gift' e f 2,ci/Z�D"� G�iPli2lG72G 77lLLL°`L�eYJ' ivsv,azma STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION ROY COOPER GOVERNOR April 1, 2019 Division Six - REU Harnett County Lisa Nixon City of Dunn Subject: 2019 Municipal Agreement To Whom It May Concern: JAMES H. TRoGDGN, III SECRETARY The N.C. Department of Transportation wishes to extend the existing municipal agreement for shoulder mowing with the City of Dunn. If the City of Dunn agrees with the attached 2019 mowing cost sheet and wishes to extend the existing municipal agreement, please notify this office in writing, If you have any questions regarding this matter, please contact David Plummer at (910) 364-0603, Sincerely, David Plummer Engineering Specialist I NC DEPARTMENT OF TRANSPORTKnON ROADSIDE ENVIRONMENTAL UNIT P.O. BOX 1150, 558 GILLESPIE ST. FAYETTEVILLE, Re 28302 '1•elepdone:(910)437-2611 paxa (910)437-2577 City Of Dunn 2019 Mowing Secondary Interstate Shoulder Route From To Miles Shoulder Miles 195* Exit 72 Interchange North City Limit 0.27 2.70 195 * Exit 73 Interchange North City Limit 0.45 4.50 195 ** Exit 72 Interchange Exit 73 Interchange 0.59 2.36 SR 1719 US 421 Totals: 1.31 9.56 SR 1725 Primary (Undivided) West Broad Street 1.07 Route From To Miles Shoulder 0.48 SR 1785 SR 1793 South City Limit Miles US 301 South City Limit North City Limit 2.93 5.86 US 421 East City Limit SR 1718 2.53 5.06 0.30 SR 1793 Totals: 5.46 10.92 2.30 Primary (Multilane Divided) North City Limit 0.95 1.90 SR 1819 NC 55 1-95 N.B. On -Ramp (Exit 73) Shoulder Route From To Miles Miles US 421 ** SR 1718 West City Limit 1.04 4.16 0.76 SR 1844 Totals: 1.04 4.16 Secondary " Shoulder mileage for ramps and the 1.95 main line Is ten (10) times the road mileage at the Interchanges. `* 195 and US 421 are 4 lane divided. Therefore, shoulder mileage Is four (4) times the road mileage. Page 1 of 1 Shoulder Route From To Miles Miles SR 1705 US 301 North City Limit 1.30 2.60 SR 1715 SR 1705 North City Limit 0.73 1.46 SR 1718 US 421 West City Limit 0.98 1.96 SR 1719 US 421 SR 1725 0.49 0.98 SR 1725 SR 1719 West Broad Street 1.07 2.14 SR 1735 SR 1718 West City Limit 0.24 0.48 SR 1785 SR 1793 South City Limit 1.25 2.50 SR 1790 US 421 South City Limit 0.71 1.42 SR 1791 SR 1785 South City Limit 0.15 0.30 SR 1793 US 301 East City Limit 1.15 2.30 SR 1808 US 301 North City Limit 0.95 1.90 SR 1819 NC 55 1-95 N.B. On -Ramp (Exit 73) 0.19 0.38 SR 1824 SR 1819 End of State Maintenance 0.05 0.10 SR 1832 SR 1819 End of Slate Maintenance 0.38 0.76 SR 1844 SR 1735 SR 1790 1.48 2.96 SR 1860 SR 1718 SR 1844 0.60 1.20 Totals: 11.72 23.44 " Shoulder mileage for ramps and the 1.95 main line Is ten (10) times the road mileage at the Interchanges. `* 195 and US 421 are 4 lane divided. Therefore, shoulder mileage Is four (4) times the road mileage. Page 1 of 1 City of Dunn 2019 Mowing Cost Sheet Quarterly Payment $ 4,353.21 Quarterly Breakdown 6RE.104335 $ 870.64 6RE.104315 $ 1,305.96 6RE.204315 $ 2,176.60 Cost per Mile Cycles S. Miles Total Cost Routine Mowing (Interstate) $ 107.94 3 9.56 $ 3,095.72 Clean-up Mowing (interstate) $ 107.94 3 9.56 $ 3,095.72 Routine Mowing (Primary Multilane Divided) $ 68.50 3 4.16 $ 854.88 Clean-up Mowing (Primary Multilane Divided) $ 79.03 3 4.16 $ 986.29 Routine Mowing (Primary Undivided) $ 47.42 3 10.92 $ 1,553.48 Clean-up Mowing (Primary Undivided) $ 57.96 3 10.92 $ 1,898.77 Routine Mowing (Secondary) $ 36.88 3 23.44 $ 2,593.40 Clean-up Mowing (Secondary) $ 47.42 3 23.44 $ 3,334.57 Total $17,412.84 Quarterly Payment $ 4,353.21 Quarterly Breakdown 6RE.104335 $ 870.64 6RE.104315 $ 1,305.96 6RE.204315 $ 2,176.60 DUNN Iii All -America City it, of d""" All -America Cityr CouncilAgenda M1989 * 2013 Meeting Date: April 9, 2019 1989 * 2013 SUBJECT TITLE: Proposed Summer Hours Presenter: City Manager Neuschafer Department: Attachment: Yes X No Description: Public Hearino Advertisement Date: PURPOSE: These operating hours are being referred to as proposed summer hours since they coincide closely with Daylight Savings Time. They have worked very well during the past fifteen (15) years. To allow adequate time to notify our citizens, the City Council is being asked to adopt operating hours of 7:30 a.m. to 4:00 p.m. beginning May 1st and ending September 30th. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Adopt proposed summer hours of 7:30 a.m. to 4:00 p.m. beginning May 1st and ending September 30th. 1= - E D All-America Cily 'it, r fi111.1l City Council Agenda Form a Meeting Date: April 9, 19 1989 * 2013 SUBJECT TITLE: Set Date for Budget Work Session Presenter: City Manager Neuschafer Department: Attachment: Yes X No Description: Public Hearina Advertisement Date: PURPOSE: The Council is being asked to set a Budget Work Session for Tuesday, May 7, 2019. Suggested time to begin the meeting is 9:00 a.m. Prior to the proposed date, you will receive a preliminary budget to review. BACKGROUND: BUDGET IMPACT: RECOMMEN DATIONIACTION REQUESTED: Motion to set a Special Called Meeting/Budget Work Session for Tuesday, May 7, 2019 at 9:00 a.m. in Council Chambers. ■ y. All -America G4 11111.� City Council Agenda s'. Meeting saq Date..- 9'pril 9, ; 1989 * 2013 SUBJECT TITLE: Budget Amendment #BA -8 - Presenter: Finance Attachment: Yes x No Description: Budget Amendment #8 Public Hearino Advertisement Date: NIA PURPOSE: To have funds available for capital improvements to Tyler Park Funds will be used to replace four scoreboards at Tyler Park damaged during Hurricane Florence. BACKGROUND: During Hurricane Florence all four scoreboards at Tyler Park suffered electrical damage due to a combination of heavy rains and high winds, The extreme elements resulted in internal damage to the scoreboards preventing them from preforming its intended function. Cost of new scoreboards: $30,113 Insurance reimbursement: $22,282 Warranty of new boards: 5 years FEMA likely to reimburse the remaining $7,831 BUDGET IMPACT: Please see justification on Budget Attachments. RECOMMENDATIONIACTION REQUESTED: Approval of Budget Amendment BA #8 for fiscal year 201812019. CITY OF DUNN REQUEST FOR BUDGET REVISION FISCAL YEAR ENDING l 6/30/2019 Budget Amendment # BA -08 Department: Parks and Recreation Date: 4/9/2019 FUND BUDGET CODE LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General 10-620.7400 Capital Outlay $ 89,700.00 $ 30,113.00 $ 119,813.00 LAPLNUI I URE I U IAL: fitly,/UU.UU y 3U,II3.UU 4i l lu,dl3.UU FUND BUDGET CODE LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General 10-299-0000 General Fund $ $ 30,113.00 $ 30,113.00 REVENUE IOIAL I certify this requested budget amendment was approved by the City Council on: FUNDING SOURCE: City Manager: Finance Director: To Purchase Scoreboards for Tyler Park Fund Balance 4i 3U,11i.UU .) 3U,II3.UU Date:4/9/19 Date:4/9/19 NOTCTOSS A McLARENS COMPANY R'14AWNPAk1hus l weld Insured: City of Dunn Claim Number: 2018022895 File Number: 004.020040.00 Date Prepared: 3/1/2019 Building/Dwelling Coverage Description: Scoreboard per Walter Holmes Electric Depreciation on Scoreboard $3,760,00 Other Structure Repairs per first report estimate Depreciation on "Other Structure Repairs" $ 5,762.88 Contents Coverage Description: STATEMENT OF LOSS (CONTINUED) Limit of Liability: $ 795,000,00 Amount: $ 22,282.00 Subtotal A $ 20,951.54 $ 43,233.54 Limit of Liability: Blanket Subtotal B $ Page 1 304 N. Ashe Ave. Dunn, N.C. 28334 NOVEMBER 13, 2018 VIER Ho(,*�cA ELECTRIC, INC. i TO: CITY OF DUNN PARKS AND RECREATION RE: ELECTRICAL REPAIRS QUOTE FROM HURRICANE FLORENCE DAMAGE LOCATION: NATHAN HARRIS ATHLETIC COMPLEX TYLER PARK FIELDS JOB DESCRIPTION: REPAIRST04SCOREBOARDS, Phone: 910-892-7706 Pax: 910-892-1212 1- REPLACE ALL INTERIOR UNITS TO 4 SCOREBOARDS. DAMANGED FROM WINE) AND RAIN, MATERIALS: $18,800.00 SHIPPING: $125,00 LABOR: $1,900.00 SALES TAX: $1,457.00 TOTAL: $22,282.00 . j PLEASE CONTACT ME WITH ANY QUESTIONS YOU MAY HAVE, RESPECTFULLY SUBMITTED, DEWAYNE HOLMES PRICE QUOTATION TIME TECHNOLOGIES, INO. 326 TAZEWELL AVENUE S.E ROANOKE, VA. 24013 Phone: (540) 3455940 Fax: (540) 344-6872 VA CONTRACTOR LICENSE 2705-029729A Customer! City of Dunn Parks & Recreation' Address; 205,fael(Son Road Address (cont.)! 5,305.75 City/State/Zip! Dunn, NC 28335 Contaet Name! Mr, Brian McNeill Email bmcnellit@dunn-nc.org Celt 910-391-9975 Stere is our quotation all the goods named subject to file conditions noted: PLEASE INDICATE THIS 2019100028 CUSTOMER PURCHASE ORDER REQUIRED PROPOSED SHIP DATE: 60 Days TERMS: 50%down wiOl order,Net IO days apse E.O.B. DEST, 5,305.75 SALESPERSON: Keever SHIPPING MODE: Delivered DATE: ol/11/19 bums Park & Ree. BA -7218-2 I frdwr CONDITIONS, The prices and teens on Ihls 0.uofptian xfe notsubteCl to verbal dnnges or ofiscr ngreemenh unlen approved In sttitivg by Tlmo Tecbnologics. Any pw'ehnsn mdcrwhero customer Implode changes to prices or scroll will be returned for reviston. All go.1.1h ux and agreements aro Amungcnl apimp Arikes, ncci b,ah, IIIA, availability ofmaterlals and ell other Anne. beyond our control. Prices Are turned An costs and conditions whiblg on date of q..(. Hall and are subject to change by Time Technologies before Rn of ateeparce.'rypogrophicnl and st¢oographie Arco- m•a subAel la concedes. During installation ifsaii Aoadillow create a Issas due to rock, stater, neak sandy loll or underground obstaciA the embodier Is responsible for remannble Ami increase to offset the expense to Time Technologies during Install. Tins. ems cony be additional concrete, steel, rebap cowl ruction equipment required, special Inspecdan and labor (a resolve doe Issue, Coe turner agrees t0 pay any AIto pit taxes, fees and ncewan, watch could occur at any timed wang the parriessingtiwfallallon proads. Cwlmnar wsapers liability for patent and colsyi igld hdchlgenient when goods are nmda to cwtoner' specmcallons. When quotation speci0n material to be Am nailed by customer, material nest he ofsuitable quality to facilitate emeloot produot operation. Established bade shall govern co plidans not specifically slated herehu Please sign Isere to indicate acceptnnce of th.c conditions: The Game is at slid if pestered, QUANTITY DESCRIPTION UNIT PRICE 'TOTAL •4 Fair -Fla Model BA -7218-2 seoreb0" d, without control. 18" Dall, Strike & Out I5" Scores 5,305.75 $ 21,223.00 Cabinet size: 6' 6"H x18'0"L x7' D, Cabinet color: Forest Oreenwith White trim. $ $ $ 4 Fair -play Mo e MP -73 wireless scoreboard control Wnh 1 fransmider and ons 1,47230 $ 51890,00 receiver one for each piece of equipment. $ - $ $ $ $ Syear lllarno'nothrer's el it eparls warradty be Aided, $ $ $ NC pyesg tfrom tactory- Repttocustomer. $ 3,000.00 S 3,000.00 EQUII'MEN TOTAL $.'... NON-TAXAIILE ITEMS Customer ton ad and install scoreboards. Travel time $ $ Overnight expenses $ Meals $ MD, SC, VA, WV Freight estimate will bill exact). N -cod Ri.2'f(1TA 1. Sults tax (exemption C— IUIAL Harnett ' 32, ZPi9:z Artww'It is expected to be submitted to us production really at ([me of order. Told do.not ladadelandbucli unless specified,nema.bboris«gaind, labor and lmyel derives ail, beaddm.Nolo: Cusiom.p,.d sen4Cm,lfCeui..d, ME be billed at ournmmnl bomiy rata Servieelncludesthe madlAAlloa ofC.I.A liana maplied,olid, cony beduo to qu0by ofdeslgn, quNity ofiass, or larval doings to ad Copy. X Sul, lost. be added b requiRd. Wesel SyenrmrvnRuelusersdcelronieywis nmrwlq. As an aulhedzed agent of_ colnnlence widl the outlined tasks. SIGNED; AUTHORIZED AGENT. LES ROWERS my shipatme Indicates that I agree to rite leans of the Above quotation, and hereby Authorize ThnaTechnnlogies to PRINTED NAME: P.O. Forest Green Paint / VJntteTrt n S10322 model no: BA -7218-2 Design Proposal Conceptual Illustration only. Customer must provide press -ready custom artwork for best results. yr Vkir-play.com 800.247.0265 Cu pyrghl 2019 DUNN "0' D 1W UNN IIIr Council Agenda Form 1.� 1989 * 2013 Yrr�9 9g Date: �' � AApril ��.0�I._O1 SUBJECT TITLE: Budget Amendment #BA -9 Presenter: Parks & Rec Director McNeill Department: Finance Attachment: X Yes No Description: Budget Amendment #9 Public Hearinq Advertisement Date: PURPOSE: To have funds available for capital improvements to Tart Park Funds will be used to replace wooden fencing at Tart Park. Fencing consist of areas damaged during Hurricane Florence, which remain after the storm. BACKGROUND: The wooden fence located along the Jackson Road entrance of Tart Park suffered a substantial amount of damage during hurricane Florence. High winds tore apart segments of the fence leaving large sections missing adjacent to,residential properties. Although standing, the remaining sections of the 20 year old fence was effected by the high winds of the storm. Insurance adjuster appraisal: $12,162.24 damages Damages and depreciation has been valued at $6,994.37 -insurance will reimburse to the City. Requesting $38,000 to replace the entire wooden fence BUDGET IMPACT: Please see justification on Budget Attachments. RECOMMENDATION/ACTION REQUESTED: Approval of Budget Attachment BA #9 for fiscal year 2018/2019. CITY OF DUNN REQUEST FOR BUDGET REVISION FISCAL YEAR ENDING 1 6/30/2019 Budget Amendment # BA -09 Department: Parks and Recreation Date: 4/9/2019 Appropriation FUND BUDGET CODE LINE ITEM DESCRIPTION Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General 10-620-7400 Capital Outlay $ 119,813.00 $ 38,000.00 $ 157,813.00 Recreation 10-620-0300 Contract Labor $ 40,000.00 $ (10,000.00) $ 30,000.00 $ $ $ $ $ $ tAFLNUI IUKt IUTAL: y i Ia,o lauu y �o,uuu.uu .p ia1,0 io.uu Appropriation FUND BUDGET CODE LINE ITEM DESCRIPTION Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General 10-299-0000 General Fund $ $ 28,000.00 $ 28,000.00 $ $ $ KtVtNUt IUTAL: 1� co,uuu.uu y c0,uuu.uu CERTIFICATION: I certify this requested budget amendment was approved by the City Council on: City Manager: Date:4/9/19 Finance Director: Date:4/9/19 JUSTIFICATION: To replace wooden fence at Tart Park FUNDING SOURCE: Rao Line Item/Fund Balance NORCROSS PO BOX 1087 PENDLETON, OREGON 97801 1-541-276-3221 1 -541 -276 -3792 -FAX pend leton@norcross.emn Insured: CITY OF DUNN Property: DUNN, NC 28334 Claim Rep.: ERIC S. LARSEN, AIC Company: NORCROSS Business: PO BOX 1087 PENDLETON, OR 98780 Estimator: ERIC S. LARSEN, AIC Company: NORCROSS Business: POBOX .1087 PENDLETON, OR 98780 Claim Number: $20180228955$ Policy Number: 5700-0021.03 Date of Loss: 10/10/2018 Date Inspected: 10/10/2018 Price List: NCFA8X_OCT18 Restoration/Service/Remodel Estimate: 2018-10-10-1551 Business: (541) 276-3221 E-mail: eric.larseu@norcross.com Business: (541) 276-3221 E-mail: eric.larsen@norcross.com Type of Loss: Hurricane Date Received: 9/14/2018 Date Entered: 10/10/2018 6:51 PM NORCROSS PO BOX 1087 PENDLETON, OREGON 97801 i-541-276-3221 1 -541 -276.3792 -FAX perd letoii@noroross.com 2018-10-10-1551 TART PARK DESCRIPTION, QUANTITY UNIT PRICE TAX RCV DEPREC, ACV 1. Wood fence 5'- 6' Idgh r treated - panel only 454.00 LF.. 13,71: 252.51 6,476.85 <3,238.43> 3,238.42 3. Post - wood - 4" x 4" treated lumber 26.00 EA 34.30 29.40 92120 <460.60>: 460.60: 4. Wood fence 5'- 6' high`- treated. 70.00 LF' 19.09: 51.88 1,388.18. <694.09>' 694.09. 5. Clearing lTechnician -per hour 4.00IIR. 38.50 0.00. 154.00' (0:00) 154:00 CLEANUP DAMAGED PANELS AND POSTS 7, Single axle dump track- per load - including dump 2.00 EA 223.28 0.00 446.56: (0!00) 446:56 fees DISPOSE OF DAMAGED FENCING 8. Utility pole -wood -35''. 1.00 EA 834.96 18.56 853.52. <59.75> 793.77. 11. Parking lights - metal halide, 250 watt (pole nto{ nt) 4.00 EA' 466.20 57.13 1,921.93 <960.97> 960.96 Totals: TART PARK 409.48 12,162.24 5,413.84 6,748.40 DUNN COMMUNITY CTR DESCRIPTION QUANTITY UNITrPRICE TAX RCV DDPREC. ACV 22. Wood fence 5'- O high - treated -:panel only 32.00 LF: 13.71 17.80 456.52' <228.26>: 228.26 23. Post - wood - 4" x 4" treated lumber: 1.00EA 34:30 1.13 35.43 <17.72> 17.71" Totals: DUNN COMMUNITY CTR 18.93 491.95 245.98 245.97. HeaLTII DEPT. BLDG. DESCRIPTION QUANTITY UNITPRICG 'PAX RCV DEPREC. ACV 24. Remove 3 tab - 20 yr. - composition shingle roofing 14.00 EA 4.29 - 0.00 60.06 (0.00) 60.06 (per SHINGLE) 26, 3 lab - 20 yr. - composition shingle roofing (per 14.00 EA 10.07 1.46 142.44 (0.00) 142.44 SHINGLE) Totals; HeaLTH DEPT. BLDG, FILTH BLDG #2 1.46 202.50 0.00 202.50 DESCRIPTION QUANTITY UNIT PRICE TAX RCV DEPREC. ACV 2018-10-10-1551 10/16/2018 Page:2 NORCROSS PO BOX 1087 PENDLETON, OREGON 97801 1-541-276-3221 1 -541 -276 -3792 -FAX pendloton@norcross.com 5 6-1001854 Date Taken: 10/10/2018 TART PARK FENCE DAMAGE 2018-10-10-1551 10/16/2018 Page: 10 NORCROSS PO BOX 1087 PENDLETON, OREGON 97801 1-541-276-3221 1 -541 -276 -3792 -FAX pendleton@norcross.com 3 4-1001852 Date Taken: 10/10/2018 TART PARK FENCE DAMAGE 2018.10-10-1551 10/16/2018 Page:8 NORCROSS PO BOX 1087 PENDLETON, OREGON 97801 1-541-276-3221 1 -541 -276 -3792 -FAX pendletonQnoreross.com 7 8-1001856 Date Taken: 10/10/2018 TART PARK FENCE DAMAGE 2018-10-10-1551 10/16/2018 Page: 12 I)UN OL'11 ,,,111 I�IJ1�N bcftd D�INN All•America Ciry it, Ail•America City 1 1City Council Agenda Form 1 1 ® Meeting Date: April 9, 201.9 1989 * 2013 1989 * 2013 SUBJECT TITLE: Resolution Authorizing Submittal of an Application to request funds from the State Revolving Fund- Water Distribution Rehabilitation Project Presenter: Eddie Staley, WithersRavenel Department: Public Utilities Attachment: X Yes No Description: Funding Application Resolution Public Hearinq Advertisement Date: PURPOSE: To approve a resolution stating that the City intends to pursue a formal loan/grant application from the State Revolving Fund (SRF) for the purpose of funding the relocation and abandonment of the active section of 14" water line that was originally installed in the 1930's and for water line improvements on E. Wake St, BACKGROUND: The section of 14" water line from the Dunn Water Plant to the Black River Bridge on Dunn -Erwin Rd. was abandoned years ago. The remaining section of 14" water line pipe is still active and extends from the Black River Bridge on Dunn -Erwin Rd and crosses through residential neighborhoods to where it ends on Cumberland Street. There is a 2" water line on E. Wake that dead ends near Johnson St. and Carolina Dr. which needs to be upsized to a 6" line and looped to maintain water quality. BUDGETIMPACT: Debt service is predicted to begin in fiscal year 2020-2021 and will be based on the amount and length of the loan. RECOMMENDATION/ACTION REQUESTED: Approve the resolution adopting the City's intent to request State Revolving Funds for the water distribution project. north caroliria DUNN city of dune POST OFFICE BOX 1065 < DUNN, NORTH CAROLINA 28335 (910) 230-3500 - FAX (910) 230-3590 www.dunn-nc.org Mayor Oscar N. Harris Mayor Pro Tem Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Tut nage Dr. David L. Bradham City Manager Steven Neuschafer RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS, The Federal Clean Water Act Amendments of 1987 and the North Carolina the Water Infrastructure Act of 2005 (NCGS 159G) have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of drinking water distribution systems; and WHEREAS, The City of Dunn has need for and intends to construct a drinking water distribution system project described as the Water Distribution Rehabiliaton Project; and WHEREAS, The City of Dunn intends to request state (loan or grant) assistance for the project. NOW THEREFORE BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF DUNN: That the City of Dunn, the Applicant, will arrange financing for all remaining costs of the project, if approved for a State (loan or grant) award. That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the repayment of all principal and interest on the debt. That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer, upon failure of the City of Dunn to make scheduled repayment of the loan, to withhold from the City of Dunn any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all sums then due and payable to the State as a repayment of the loan. That the Applicant will provide for efficient operation and maintenance of the project on completion of construction thereof. That Steven Neuschafer, the Authorized Official, and successors so titled, is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a (loan or grant) to aid in the construction of the project described above. That the Authorized Official, and successors so titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project: to make the assurances as contained above; and to execute such other documents as may be required in connection with the application. That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto. Adopted this the 9`h day of April 2019 in the City of Dunn, North Carolina. Oscar N. Harris, Mayor wore comvz�mo.&err CERTIFICATION BY RECORDING OFFICER The undersigned duly qualified and acting City Clerk of the City of Dunn does hereby certify: That the above/attached resolution is a true and correct copy of the resolution authorizing the filing of an application with the State of North Carolina, as regularly adopted at a legally convened meeting of the City Council of the City of Dunn duly held on the 9" day of April, 2019; and, further, that such resolution has been fully recorded in the journal of proceedings and records in my office. IN WITNESS WHEREOF, I have hereunto set my hand this 9`^ day of April, 2019. (Signature of Recording Officer) City Clerk (Title of Recording Officer) DUNN All-Amorica City 1 Mf ere G-'iiBi7266i 77Ba&err s�4��o3 ti bca" I- "' � W1 D 0-t N"" - N �5*__*A All-AmerleaCity itv All -America City n Council Agenda d. _ 1989 * 2013 Meeting Date: April 9,2019 1989+2013 SUBJECT TITLE: North Magnolia Avenue Water Line Replacement Presenter: Heather Adams l_ Public Utilities Attachment: X Yes No Description: Map, schedule, and resolution Public Hearinq Advertisement Date: PURPOSE: Staff is recommending that the City move forward with replacing the 6 inch water line on N, Magnolia Avenue and solicit loan terms from commercial banks to fund the project. Since this is an urgent matter and since the total estimated professional fee for engineering will be less than $50,000.00, we recommend that the City continue to exempt itself from the Mini -Brooks Act according to N.C.G.S. 143-64.32, and authorize the City Manager to enter into an Engineering Design Services Contract with WithersRavenel for the N. Magnolia Ave. project. BACKGROUND: Since 2015, the City recorded 9 water main breaks on the N, Magnolia Ave. 6" asbestos cement water line that runs from E. Granville to E. Wake. Most recently, the breaks have increased in severity to 2 to 3 times per month. When there is a water main break, approximately 20 customers are affected on N. Magnolia and E. Wake St., combined. BUDGET IMPACT: Estimated engineering and construction costs $150,000 RECOMMENDATION/ACTION REQUESTED: Approval to move forward with replacing the 6 inch water line on N. Magnolia Ave. and to authorize the City Manager to move forward with soliciting commercial bank loan terms and entering into an Engineering Design Services Contract with WithersRavenel for this project, along with approval of resolution exempting the City from the Mini -Brooks Act according to N.C.G.S. 143-64.32, provided that such contract is $50,000.00 or less asset forth in N.C.G.S. 143-64.32. City of Dann - N. Magnolia Waterline Replacement Project (3/12/2019) Mar -19 Apr -19 May -19 Jun -19 Jul -19 Aug -19 Sep -19 Oct -19 Nov -19 Dec -19 Jan -20 Feb -20 Survey 50% Submittal City of Dunn Review Period Final Design Permitting Advertisement Bid Execute Contract Documents Notice to Proceed Construction to Substantial Completion Substantial Completion to Final Completion north caroling IW'DUNN city of dunn POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dtinn-nc.org Mayor Oscar N. Harris Mayor Pro Tem Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Turnage Dr. David L. Bradham City Manager Steven Neuschafer RESOLUTION EXEMPTING NORTH MAGNOLIA AVENUE WATER LINE REPLACEMENT PROJECT FROM G.S. 143-64.31 WHEREAS, G.S. 143-64.31 requires the initial solicitation and evaluation of firms to perform architectural, engineering, surveying, construction management -at -risk services, and design -build services (collectively "design services") to be based on qualifications and without regard to fee; WHEREAS, the City proposes to enter into one or more contracts for design services for work on North Magnolia Avenue Water Line Replaceinent Project; and WHEREAS, G.S. 143-64.32 authorizes units of local government to exempt contracts for design services from the qualifications -based selection requirements of G.S. 143-64.31 if the estimated fee is less than $50,000; and WHEREAS, the estimated fee for design services for the above-described project is less than $50,000. NOW, THEREFORE, THE COUNCIL OF THE CITY OF DUNN RESOLVES: Section 1. The above-described project is hereby made exempt from the provisions of G.S. 143-64.31. Section 2. This resolution shall be effective upon adoption. Adopted this the 9" day of April, 2019. Oscar N. Harris, Mayor Attest: Tammy Williams, City Clerk DUNN All -America City 1 ' M,41eore mmnt!L 7 offers 348911206 D 0" 1 N- N bAd All -America Mill it, �'f All -America GIV City rm I If f' Agenda i Meeting Date: April 9; IM 989 * 2013 1989 * 2013 SUBJECT TITLE: Rezoning Request RZ-01.19 Rothal & Victoria W. Pike PIN# 1516.75.3827.000 & 1516.75.2881.000 206 S. Washington Ave. and 210 S. Washington Ave. Presenter: Steven Neuschafer Department :Planning & Inspections Description: Rezoning request application, staff report Attachment: X Yes No Public Hearing Advertisement Date: March 12, March 29, & March 26, 2019 PURPOSE: This is a request to rezone a parcel of land totaling .51+/- acres located at 206 S. Washington Ave. and 210 S. Washington Ave. The property is zoned C-3: Highway Commercial District and is proposed to be rezoned to R-7; Single Family Dwelling District. The Planning Board met on March 26, 2019 to review the request and ask for cormnents from the public. The planning board voted to table this request until April 23, 2019 in order to gather more information from the owner/applicant. Attached you will find a staff report, a map of the property, and other pertinent information for your review. CITY MANAGER/PLANNER'S RECOMMENDATION OR COMMENTS: Motion to table the request to rezone parcels of land totaling .51+/- acres, located at 206 S. Washington Ave, and 210 S. Washington Ave. RECOMMENDATION/ACTION REQUESTED: ENTERTAIN A MOTION FOR TABLING THE REZONING REQUEST IN ORDER TO GATHER MORE INFORMATION FROM THE OWNER/APPLICANT. ®north carolina IW— ,UNN city .of dune For Planning Department Use Only Case Number g�z -©( I i Date Received `L l9 Fee Paid __ OD 4� 212(p Board Meeting 3 -7_>0-(kj City Council Meeting REZONING APPLICATION OWNERSHIP INFOR'M/ATION: Q App licant:0 (a/+ Phone Number: Applicant's Legal Interest in Property: owe j^S Applicant's Address: �DYj'l ers4a h ZUNN VU__ J�?33tj� Property Owner: --1-1/iQ �, V 1 C `�2r p l� > l�P� Owner's Address: / h tVy,rn �(%er s b�je N IV( J�j IV Ve- 2 933 Date Property Acquired: Su N(; PO) /q9,7 Deed Reference: Book/1_��Page 9 Tax PIN Number: 1-6,L6- I.J'- ,T 7000 1-5-16 - mo Size (Sq. Ft. or Acres) Street Street Frontage (ft) ' %5��•'�QS�i iNJr�pN) /i 9_s-o0.X- a/Q 4-- %5 C5. tO,4. �l/ pV N� 15-,6(6;•�iuro/Pi� Attach a legal description (Metes and Bounds Description) of the area requesd. 1N7 te Location/Address: 0 (o �j . �G{ S h � � lJ Ave-)ve`'D tk N N) e__ 62 33� v?.�'DiuNi; Nd, -;e33+ ZONING REQUEST: A. Existing Zoning: eom wl?rC/' / II r Requested Zoning: B. Land Uses: 1. Existing land uses on property to be rezoned:,S 2 2._ Existing or proposed land uses on all adjoining properties: NorthSouth o N + @ East �M Z West C. Statement of Justification. (City Code, Article II of Section 22) 1 The proposed zone shall be greater than three (3) acres of land or... if smaller, the property adjoins and is contiguous to two (2) zoning districts after the proposed change. Attach a statement justifying the requested map change based upon the following: 1) The amendment, if small scale, is reasonable based upon surrounding conditions. 2) The impact of zoning is in the public interest and does not significantly harm the surrounding properties. 3) The amendment is warranted due to changed or changing conditions in the area. 4) The amendment achieves the purpose and is consistent with the Land Use Plan. N 5 4 ADJOINING PROPERTY OWNERS (WITHIN 100 FEET OF REQUESTED CHANGE) NAME MAILING ADDRESS PIN NUMBER -670 15- Ca/9t Pi^�q/ A, a�s ��tNN�- G� a ��3 `f - o00 ke F 2. ' uNN /�/C a Ys3.1`f' �, m {- f�ij� 3 -tree - .000 �Du.NJV,� Ale, aL9_334t 3. 1411 J N�� . Wg6htI DJ`f?0 _ a NN �(e )S33 .000 4. 7-h0rifLoAl 5o1�DIV f�NG �/ 'PE _ .000 t u NN, IV (-a 933 s. .000 6. .000 7. .000 S. - .000 9. .000 10. .000 11. .000 12. .000 OWNER'S CERTIFICATION I (We) do herby certify that: I am (We are) the owners or authorized agent of the property described in this application for rezoning and have attached copies of deed, title reports or other documents as proof of ownership. I (We) have read the rezoning procedures, requirements and have truthfully completed this application for rezoning. I (We) understand that the filing fees are non-refundable; the process to review rezoning cases includes public hearings and review by both the Planning board and the City Council. I (We) understand that any action to approve our request is at the discretion of the Planning Board and the City Council and additional requirements may be imposed as determined necessary. a9� /9 Date Sworn to g10�sub, Bribed before me this � day of 20 . *'ssion p ;, - '• au6��' '� �` � otary Public °'RNFT CO`P """"' 1,10 My Commission -Expires: �� RZ-01-19 C-3 to R-7 Dunn, NC Code of Ordinances Page I of 1 Sec. 22-25.1. - Same—Denial; reconsideration. (a) In the eventthat an application to amend or change the text of this chapter or any district boundary is denied bythe city council, a period of twelve (12) months must elapse before another application forthe same or essentially similar change in zoning of the same property or any part thereof shall be accepted. The twelve- month period shall run from the date of filing of the previous application for the change in regulations or in the classification of the land by the planning board. (b) Further, no new application for any change in the zoning regulations applicable to the same property or any part thereof shall be accepted or processed by the planning board within six (6) months from the date of the filing of the last application. This section applies with equal force to any application for conditional use permits pursuant to article IX. (c) The city council, by three-fourths (3/4) affirmative vote of its total membership, may waive this restriction if it finds good cause. (Ord. No. 1994-002, 4-7-94) Editor's note— Ordinance No. 1994-002, adopted April 7, 1994, amended the Code by adding a new § 22-32. In order to keep similar subject matter together, such new provisions were added as § 22-25.1 at the discretion of the editor. about:blanlc 3/22/2019 Dunn, NC Code of Ordinances Page 1 of 1 Sec. 22-27. - Same—Procedures generally; recommendations to city council. (a) The planning board shall hold an initial hearing on all properly filed proposed changes or amendments to this chapter. Procedures governing planning board hearings shall be established by the planning board, but these procedures shall ensure equal opportunities for all proponents or opponents to be heard. (b) Within forty-five (45) days of the closing of the hearing, the planning board shall make recommendations to the city council to approve, approve with changes, or deny the requested change or amendment. (c) Planning board recommendations shall be in the form of written resolutions, specifying the reasons for the board's recommendation, and may include any pertinent data collected at the hearing or during their deliberations. (Code 1974, § 25-16; Ord. No. 02008-03, 2-7-08) about:blanlc 3/22/2019 I Ilk, i MTA 0 Case: RZ-01-19 Steven Neuschafer, City Manager/Planning Director sneuschafer@dunn-nc.org Phone: (910) 230-3505 Fax: (910) 230-9005 Planning Board Meeting: March 26, 2019 City Council Meeting: April 9 2019 Requesting rezoning from: C_3 to RR=7 Applicant Information Owner of Record: Name: Rothal & Victoria Pike Address: 621 Homer's Lane City/State/Zip: Dunn, NC 28334 city of d win Applicant: Name: Rothal & Victoria Pike Address: 621 Homer's Lane City/State/Zip: Dunn, NC 28334 Property Description PIN(s): 1516-75-3827.000 Acreage: 26+ - 1516-75-2881.000 Acreage: 25±L Address: 206 S. Washington Ave. 210 S. Washington Ave. Page 1 of 4 STAFF REPORT Physical Characteristics Description The property is located on S. Washington Ave, in the 200 block. Each parcel has approximately 74 ft. of road frontage. To the north of the property is The Wash House. To the south of the property is residential dwellings, to the east is residential (mostly vacant), and to the west are residential dwellings. Services Available Water: X Public (City of Dunn) ❑ Private (Well) ❑ Other: Unverified Sewer: X Public (City of Dunn) ❑ Private (Septic Tank) ❑ Other: Unverified Transportation South Washington Ave. is a city street. The average daily traffic county is 1,000 vehicles. Zoning District Compatibility Thefollowingisosummorylistofgeneral usesfor actual permitted uses refer to the Zoning Ordinance. Zoning Map Page 2 of 4 STAFF REPORT CURRENT REQUESTED ad '" C-3 R -7 s Parks & Rec Natural Preserves Single Family X Office X X Multi -Family X Institutional Restaurant X Retail X Wholesale Distribution Manufacturing Zoning Map Page 2 of 4 STAFF REPORT Evaluation X Yes ❑ No The amendment, if small scale, is reasonable based upon surrounding conditions. REASONING: The property is adjacent to other lots that are used for commercial purposes and zoned commercial. The majority of residential lots adjacent to the property are vacant. X Yes ❑ No The impact to the adjacent property owners and the surrounding community is reasonable, and the benefits of rezoning outweigh any potential inconvenience or harm to the community. REASONING: The surrounding community is residential and commercial; therefore the .51+/- acre lot being rezoned to residential is consistent and would increase the amount of residential use minimally. X Yes ❑ No The amendment is warranted due to changed or changing conditions in the area. REASONING: X Yes ❑ No The amendment achieves the purpose and is consistent with the Land Use Plan. REASONING: Suggested Statement -of -Consistency (Staff concludes that...) The Planning & Inspections office has reviewed the rezoning request and concludes that it is consistent with the surrounding land uses and zoning districts which are commercial and residential in nature. While there is residential properties adjacent to the property there are also other commercial properties abutting the same residential area. This area is in a transition zone and is continuing to redevelop and has potential to be Page 3 of 4 STAFF REPORT Site Photograph Traditional Standards of Review and Worksheet The Planning Board shall consider and make recommendations to the City Council concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: ❑ Yes ❑ No A. The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories. ❑ Yes ❑ No B. There is convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. ❑ Yes ❑ No C. There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) ❑ Yes ❑ No D. There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. ❑ Yes ❑ No E. The proposed change is in accordance with the comprehensive plan and sound planning practices. ❑ GRANTING THE REZONING REQUEST Motion to grant the rezoning upon finding that the rezoning is reasonable based on All of the above finding of fact A-E being found in the affirmative and that the rezoning advances the public interest. ❑ DENYING THE REZONING REQUEST Motion to deny the rezoning upon finding that the proposed rezoning does not advance the public interest and is unreasonable due to the following: ❑ The proposal will not place all property similarly situated in the area in the same category, or in appropriate complementary categories. ❑ There is not convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. ❑ There is not convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) ❑ There is not convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. ❑ The proposed change is not in accordance with the comprehensive plan and sound planning practices. ❑ The proposed change was not found to be reasonable for a small scale rezoning. Page 4 of 4 STAFF REPORT DUNN hCald . UNNAll-America Cily iL, .1 1111.11s 11111.11 ,0 s d 1 l M 9 h r Meeting Date.- April1999 * 2013 SUBJECT TITLE: Removal of Trees on City owned property Presenter: City Manager Neuschafer Department: Admin Attachment: Yes No Public Hearinq Advertisement Date: PURPOSE: In an effort to keep Stoney Run Creek clear and accessible I propose to hire a company to harvest the timber off of a 20 acre lot which the City owns off of Johnson St. This will give the City improved access to the creek which has flooded in the past and will also help City crews maintain a sewer outfall easement along the property, This will be a 'blear cut" harvest following all of the rules associated with timber and land management. BACKGROUND: The City has worked with various forest management companies in the past and the City Manager will work with a qualified company to conduct the work. BUDGETIMPACT: Net benefit of cash depending on the harvestable trees in the area. RECOMMENDATION/ACTION REQUESTED: Approve the clearing of the trees on City owned property. Harnett GIS Harnett "Lou IV'f y GIS/E-911 Addressing March 7, 2019 ip Recycle Center Landfills Surrounding County Boundaries Federal Property City Limits o Address Numbers Airport MajorRoads Interstate us Roads �} mile Markers Railroad Pa rcels D�j 11111.f City/ Council Agenda Form M/ eeting Date: April 9, 2019 1989 * 2013 1989 * 2013 SUBJECT ..Legacy Tree Fund •McDowell - Department: Planning Attachment: X Yes No D Legacy Public Hearing Advertisement Date: PURPOSE: Permission to apply for an equally matched tree planting grant that encourages urban forest planning that will create a healthier environment. BACKGROUND: The North Carolina Urban Forest Council is currently accepting grant requests from local governments. The City of Dunn Planning Department would like permission to apply for the grant for street tree planting. The application deadline is May 31St. Approved projects will start September 1, 2019 and must be completed by May 31, 2020. If awarded, the City of Dunn would use the funds to plant mature trees on public property. BUDGET IMPACT: Maximum award amount will not exceed $5,000. Cost to the City of Dunn is expected not to exceed $5,000. RECOMMENDATION/ACTION REQUESTED: Motion to allow the Planning Department to apply for the Legacy Tree Fund grant. 3/27/2019 Legacy Tree Fund - North Carolina Urban Forest Council TC URBAN FOREST COUNCIL J CGAC)r CICE FUND The purpose of the NCUFC Legacy Tree Fund is to provide financial assistance to communities across North Carolina for tree planting projects that help educate North Carolina citizens about the importance of trees and the role they play in improving air and water quality, reducing energy costs, increasing real estate values, providing wildlife habitat, and creating opportunities for residents to relax and enjoy nature. Each year, the NCUFC awards grants to community groups, civic associations, block clubs, garden clubs, and other non-profit organizations for urban forestry projects involving tree planting. Plant Your Legacy! The Legacy Tree Fund is primarily supported through grants and donations. Without the generosity of NC's citizens, we wouldn't be able to help keep our communities green. Your tax-deductible donation to the Legacy Tree Fund can make all the difference in protecting our urban tree canopy. Your dollars will directly fund tree planting programs across North Carolina. Click here (client/legacy%20tree%20fund%20%20Brochure%202 02 12%20revis . x1f)to download the form to donate by check or make a convenient, secure donation online (../support-our-work.php); Help us reach our goal of planting w .ncufc.org/tree-legacy.php 2/4 3/27/2019 Legacy Tree Fund - North Carolina Urban Forest Council 10,000 in NC communities! Interested in Applying for a Grant? Here's How: Any local government, non-profit community group, or public school can apply for a tree planting grant. We look for projects that have a strong community commitment, meaning that the citizens are actively involved and participate in the tree planting. We also look for projects that have an educational component, engages the citizens in learning about the benefits and care of trees, giving the citizen a better understanding of how to plant and care for a tree. *In the 2019 grant cycle, priority will be given to projects that are storm recovery based.* Your project should fit into one of the following tree planting project categories: • Street Tree Planting - a planting project taldng place within the right of way along a city -maintained street, either in a median or between the street and sidewalk area. This type of project should have the participation of homeowners living along the street where the planting is taldng place. • Natural Area Planting —a planting project that creates a natural wooded area, demonstrating forest structure, providing habitat for wildlife, etc. The project could be along a creek or river to create a natural canopy. This is not an arboretum type planting. • Neighborhood Planting — this type of project would take place within a neighborhood, but not necessarily in the right of way. The trees could be planted on private property, in the front yards, but having a public benefit. This type of planting could also take place in a neighborhood park or public space. • School Project— a tree planting project taking place on public school property with the involvement of the student body. • Arbor Day Event— a tree planting in honor of Arbor Day. This should be part of a community NC Arbor Day celebration. This is not for a tree giveaway program. • Storm Recovery Project —a tree planting in a neighborhood or community that was impacted by a storm event (hurricane or ice storm event), where a large portion of the canopy was impacted by the storm. Past Recipients: 2010 -Town of Norwood (client/LTF Norwood.pdf) 2011 - City of Sanford 2012 - Town of Black Mountain and Cumberland County Schools, Ben Martin Elementary 2013 - Keep Durham Beautiful and City of New Bern 2014 - Keep Winston-Salem Beautiful, City of Wilson, and City of Raleigh 2015 - Greater Bath Foundation, Greenville ReLeaf, Asheville Greenworks, Town of Laurel Park 2016 - TreesCharlotte, Sustainable Sandhills, City of Durham, Onslow County 2017 - Wilson County Botanical Gardens and Southwest Renewal Foundation of High Point Applications will be accepted between Mar. 18th - May 31st. Deadline to submit a proposal is May 31, 2019 by 5:00 PM. Click here to download the Grant Guidlines and Request for Proposal /up _d Legacy Tree Fund Grant RFP.pdf), www.ncufc.org/tree-legacy.php 3/4 DUNN kzftd iL-u D NN All-AMOPICH 614 it, "r ljjj� City Council Agenda Form i Meeting Date: /[ pril �''� 1989 * 2013 SUBJECT TITLE: Financial Report Presenter: City Manager Neuschafer Department: Finance Attachment: XYes No Public Hearing Advertisement Date: PURPOSE: Attached please find the Financial Report as of March 31, 2019. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Acknowledge receipt of the Monthly Financial Report for March 31, 2019. north carollna IUDUNN city of dunn POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dtinn-ne.org MEMORANDUM To: Honorable Mayor, City Council Members From: Steven Neuschafer, City Manager Subject: Financial Report Date: April 9, 2019 Mayor Oscar N. Harris Mayor Pro Tem Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Turnage Dr. David L. Bradham City Manager Steven Neuschafer • The City as of March 31, 2019 had $4,721,377 in cash in the General Fund and $2,656,491 in the Water -Sewer Fund. Through March of 2018 the City had $4,722,220 in the General Fund and $2,769,399 in the Water and Sewer Fund. • Property tax collections through March were $3,767,797 or 97.4% of budget. Which is on track for end of March collections report, last year we were at 98.2%. • Sales Tax Revenue is $1,467,759 or 68% of budget. Benchmark for this month is 58.7% of budget. • Utilities Sales Tax is $350,982 or 49.33 % of budget. Benchmark for this month is 50% of budget. • Building Permit Fees were $61,199 or 81.6% of budget. Benchmark for this month is 75% of budget. • Water and Sewer Revenues were $3,595,064 or 75.5% of budget. Benchmark for this month is 75% of budget. • Expenditures were 66% of budget in the general fund and 67% of budget in the water and sewer fund. The benchmark for this period is 75 % of budget. DUNN dIl�Ameeiea City 110 1 C Mhere cownn9T 7naffers 1989 {(1013 DUNNUUNN Agenda 111111! G1 FormMeeting Date: April 9, 20191989 1� 2013 SUBJECT TITLE: Administrative Departmental Reports Presenter: Citv Manaqer Steven Neuschafer Department: Admin Attachment X Yes No Descri tion Monthl Reports Public Hearinq Advertisement Date: PURPOSE: Attached please find the following Monthly Reports for your review: - Tax Report - Communications/Public Information Planning & Inspections Report - Public Works Report - Public Utilities Report - Parks & Recreation Report -Library Report - Police Report BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Acknowledge receipt of the Monthly Administrative Reports. Mayor north carolina Oscar N. Ilarris Mayor • Pro Tem Frank McLean `NN Council Members au L)wU Buddy Maness Dr. Gwen city of dunn Billy Tart McNeill Y POST OFFICE BOX 1065 < DUNN, NORTH CAROLINA 28335 Chuck Turnage (910) 230-3500 e FAX (910) 230-3590 City Manager www.dunn-ne.org Steven Neuschafer 2018 TAXES Downtown City Taxes Total Ad Valorem Levy $ 3,872,050 $ 35,440 $ 3,907,490 Collections thru February 28, 2019 3,735,320 35,445 3,770,765 Taxes Receivable 2019 136,730 (5) 136,725 Percentage Collected 96.47% 100.01% 96.50% DUNN All -America City C 1 w4ere ca7nnmu matters 1989*2013 ARCH 2019 SOCIAL MEDIA STATS Facebook (@thecityofdunn) Total posts 27 posts Reach 5,121 people Engagement 2,072 people Page likes 190(+53) #1 post 3/25 Water Line Break with 1,799 people reached #2 post Advisory Board Openings with 975 people reached lnstagram (@thecityofdunn) Total posts 6 posts Followers 92 people # 1 post Communications Coordinator announcement with 13 likes Twitter (@thecityofdunn) Total tweets 13 tweets (includes retweets) Followers 12 people #I post Mathew Boone at the NC Main Street Conference with 8 likes Narrative Report - March 2019 After starting on March 4, 2019, Communications Coordinator Christian Ortiz launched a Twitter account and an Instagram account to increase our reach on social media. Above, you will see the statistics from the month of March for the City of Dunn social media accounts. During her first few weeks, Christian has met with multiple government website hosts to discuss a Dunn website re -design. She then presented the information to Steven Neuschafer and Mathew Boone. After further consultation with Dunn's top choices, a decision should be made soon. Additionally, Christian has assumed a role over the government channel, public information (such as press releases, etc.), City of Dunn ads in The Dunn Daily Record, graphics for all departments as needed, video production/ photography, and some event coverage. Christian Ortiz 1 ce�e nc.orq 1 910-230-3500 W j,DLINN Id..", m.I&a February 2019 ! Monthly Development Report Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 ( phone 910-230-3503 1 fax 910-230-9005 1 www.dunn-nc.org Permit Fees Collected $10,476.00 Inspections Performed 71 Plans Reviewed 2 Demolitions 0 Certificate of Occupancy's 4 Issued Grant Information: DUNN Code Enforcement Map February V to February 28", 2019 "Please note, that these are all NEW code enforcement items. This does not include items that were followed up on, or are at a later stage in enforcement." 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-88711 www.dunn-nc.orR *Data from Mobile311 work order system (does not include all work performed) 11111p , 1111111111111 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-88711 www.dunn-nc.org *Data from Republic Services report D, U""' za�re mmnurnr�� n mat(m Public Utilities Dept ( February 2019 I Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-88711 www.dunn-nc.org 7 1 *Data from Mobile311 work order system (does not include all work performed) *Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing. DUNN a��x ramnum! matErry Equipment Maintenance 10 Lift Station/Air Relief Valve 164 Maintenance Total Million Gallons Treated 99.37 �= � Rainfall In Inches 3.73 *Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records Monthly Recreation Report Dunn Parks & Recreation March Monthly Narrative Report Sports Programs Basketball: SWAC regionals took place on March 8th —10`h in the following locations: 10u girls—Henderson, NC 10u boys—Selma, NC 12u boys—Laurinburg, NC 12u girls & 14u boys—Asheboro, NC Despite showing good efforts and spirits, no team was able to advance to the state tournament. Indoor Soccer: This year we had a total of 12 teams. Games began on Monday, March 4th, and the last game will be held on Tuesday, March 28tH Sports Registration Baseball and softball registration began on February 11t and ended on March 131h. Our opening ceremonies for baseball will be on Saturday, April 13th at Tyler Park. Recreation Advisory Board Our board met last on Tuesday, February 12th at 6:00 p.m. in the Dunn Community Center. The next scheduled meeting will be held Tuesday, April 91h at 6:00 p.m. Dunn Parks & Recreation Department Monthly Review 1 X019 Dunn Parks & Recreation 1205 Jackson Road, Dunn, NC 28334 (910) 892-2976 Phone (910) 892-7001 Fax I wwwAunn-imorg March 2019 On February 4th Mari Wimberly and Mike Williams held a library card sign-up event at a Dunn Middle School basketball game. Cards were issued to students and to faculty. On February 27th Mike met with Senior Master Gardeners Patricia McKoy and Kelly Wyatt. The intention is to use the 17' x 10' raised bed at the library to plant a demonstration garden. There is the potential for citizen engagement and involvement. The contact was arranged through Harnett County Agricultural Extension Agent Selena McKoy. She specializes in commercial and consumer horticulture. February 2019 1 Monthly Library Report Dunn Public library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385 www,dunn-nc.org/library 80 72 I I f F b 2019 70 60 50 -- 40 30 Animal Contro Canine Tota s or a ruary 21 20 18 13 10 6 3 0 0 0 Calls Picked Up In Pound Returned (Adopted Escaped Euthanize I Bites Isolated. ® Feb. 2019.x... 72 _. 21 13 3 18. 0..... 6 1 0 0 80... 72 Animal Control Feline Totals for February 2019 70 M_.. _.. 60 m_. 50 40 _... 1200 _. _ _.. _.... Animal Control Other Animals, Warnings and Mileage 1098 1000 885 800 _.... _... 600 __.. ..... 400 m INS 200 m 11111_.. 0 14 1 0 Other .....'Mileage (_Mileage Animal j Warnings; Citations #55 #56 Calls j 1MFeb. 20191. 0 14 1j_....885 i... 1098 (. _ 20 Number of Crimes by Type for February 2019 19 18 16 14 12 _ 11 _. 10 10 _.. _.. 6 4 4 4 2 2 _.. 0 0 0 0 Larceny Homicide' : Rape Robbery Burglary Larceny I Simple d Assault :Non Florcej Motor All Other Assaults Vehicle ® Feb. 2019... 0 2 _ 0 4 4. 0.. 10 19 J 11 _. 80 Narcotics Seized for February 2019 70.7 70 _._. 60 _.. 50 40 29 30 27 23 20 13 10 7 1 1.8 0 Misd. Marijuana Cocaine Meth. Heroin Pills Drugs i. Arrests Arrests ® Feb. 2019 i. I 23 L.. 1 L. 1.8 70.7 1 27 II _.. 29 13 7 Gram Weight Dosage Unit Criminal Investigations Divison Juvenile Report for February 2019 4 4 11 _... _. 3 3 3 0 11 0 0 0 0 IAssi ned Un Cases Cases Total Total Total Total Total Cases Cases Ex Cleared Cases found Filed Cleared Cases Adult Juvenile Felony Misd. g Inactive : by Arrests ( Closed Arrests Arrests Charges Charges IN Feb. 20191. 4 0 ( 3 3 0 L. 6...... 0 3. 0... ( 3... Patrol Division for February 2019 70 60 52 50 11 _... 41 60 10 6 3 3 1 mo 2 0 0 li Speeding Pass. No Drive While Failure To Run Red Failure to (Inf) Seat Belt Seatbelt Operator Lic. Stop Stop Light Reduce I Juv. j Lic, Revoked Sign Speed m Feb. 2019 52.il 1 3 �. 41.x... 60 6. �... 3 !. 2 Patrol Division for February 2019 1400 1,212 1200 _.....10 1000 _.... _.. 800 _... 600 _... _.._ 400 200 _... _.... _.. 64 70.7 32 1 23 1.1 11Mi__.. 29 0 Other _...I us Misd. Felony t Firearms Marijuana Cocaine Heroin Drugs Currency Arrests Arrests Seized ! Seized Seized Sezied Seized ! Seized ®Feb. 2019 i 64I. 32�.,..... 1 23 L..... 1.1 70.7 29 .1,212. I USD DUNN`D-t`--`- All-Amepica City city ur City Council Agenda Form r 1989 * Meeting n9 D_ April 9,2019s 2013 SUBJECT TITLE: City Manager's Report Presenter: City Manager Neuschafer Department: Administration Attachment: Yes X No Public Hearing Advertisement Date: PURPOSE: City Manager Steven Neuschafer will give a Monthly Update. BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Page I 1 Announcements April 9, 2019 City Council Meeting ➢ The Dunn Chamber will host a Business Impact: NC Legislative Update on Monday, April 151 from 11:30 a.m. to 1:00 p.m. at the Dunn Community Building. The luncheon will feature Presentations by Representative David Lewis and Senator Jim Burgin. ➢ The 16th Annual Dunn PAL Community Fair will be held April 19th — April 27" in the Walmart parking lot at the Rivers Edge Shopping Center. ➢ Boogie on Broad will be held on Thursday, April 18th from 6:00 to 9:00 p.m. in Downtown Dunn. ➢ City of Dunn offices will be closed in observance of Good Friday on April 19m ➢ The Mayor's Prayer Breakfast is scheduled for Thursday, May 2n' at 7:30 a.m. in the Gospel Tabernacle Life Center. ➢ The City of Dunn will once again host the AP Government Class from Triton High School for the Leaders of Tomorrow (Shadow) Program on Thursday, May 2n1. ➢ The next regular City Council Meeting is scheduled for Tuesday, May 10 at 7:00 p.m. ROY COOPER Governor MICHAEL S.REGAN Secretary Kim H. Colson 01rector Mr. Steven Neuschafer,City Manager City of Dunn PO Box 1065 Dunn, NC 28335 Dear Mr. Neuschafer: NORTH CAROLINA Environmental Quality March 22, 2019 SUBJECT: Asset Inventory and Assessment Grant Letter of Intent to Fund Sewer System AIA October 2018 Application Cycle Project No. E -AIA -W-19-0169 The Division of Water Infrastructure has reviewed your application to the Asset Inventory and Assessment grant program, and the State Water Infrastructure Authority has approved your project as eligible to receive a grant. The total grant amount will be $150,000 with a required match of 5 %. A grant fee of 1.5% will be invoiced with the grant offer. The first milestone is the submittal of a preliminary project scope that includes a cost estimate and schedule for each major task by April 26, 2019. Upon review of this information, we will send the grant agreement and information package for your signature and approval. Please note that work conducted prior to the receipt of the grant offer may later be determined to be ineligible, so please contact us if you desire to proceed before receipt of the grant offer. Some items included in the application may not be eligible for funding. We look forward to working with you on this project. If you have questions, please contact Amy Simes, PE, Senior Program Manager at 919-707-9192. Sincerely, for Kim H. Colson PE CC: Ms. Jessica Martin -Lane ,WithersRavenel,Asheville Mark Hubbard, PE AIA File North Carolina Department of Environmental Quality I Division of Water Infrastructure 512 N. Sailsbui y Street 11633 Mall Ser vice Center I Raleigh, North Carolina 27699-1633 919.707.9160 Mar.20.2019 2:08PM DUNN HOUSING AUTHORITY BOARD MEETING 817 STEWART STREET MONDAY, FEBRUARY 18, 2019 5:30 PM No, 2146 P. 2 THE BOARD MEETING WAS CALLED TO ORDER ON MONDAY, FEBRUARY 18, 2019 AT 5:30 PM BY BOARD CHAIRMAN, ERIC SINCLAIR, SR. UPON ROLL CALL, THE FOLLOWING WERE PRESENT: CHAIRMAN ERIC L. SINCLAIR, SR; VICE-CHAIRMAN LESTER E. LEE, JR, COMMMISSIONERS EDDIE R. DRAUGHON, SADIE MCLAMB, BOARD SECRETARY DEBBIE N. WOODELL AND OCCUPANCY MANAGER, MARSHA BASS. COMMISSIONER LOIS DAIL WAS EXCUSED. THE MEETING WAS OPENED WITH A PRAYER BY CHAIRMAN SINCLAIR. MINUTES OF THE JANUARY BOARD MEETING WERE READ AND APPROVED WITH CORRECTION. FIRST MOTION WAS MADE BY VICE-CHAIRMAN LEE AND SECONDED BY COMMISSIONER DRAUGHON. AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN SINCLAIR VICE-CHAIRMAN LEE NONE COMMISSIONER DRAUGHON COMMISSIONER MCLAMB MOTION CARRIED. OCCUPANCY REPORT: TOTAL RENT FOR JANUARY WAS $35,377. AVERAGE RENT PER UNIT WAS $250.90. SINCE THE JANUARY MEETING THERE WERE SIX MOVE -INS, FOUR MOVE -OUTS AND NO TRANSFERS. THERE WAS ONE VACANT UNIT AND ONE UNIT OFF LINE (HUD APPROVED). SECRETARY WOODELL ASKED FOR APPROVAL TO CHARGE OFF FOUR (4) TENANT ACCOUNTS: • JAQUANZA M. BRYANT $66.00 • MANIA D. YORK 472.00 • LUIS A.SOLIS-MEJIA 545.00 • TYKEYRIA MITCHENER 145.00 $1228.00 VICE-CHAIRMAN LEE ASKED ABOUT THE ACCOUNTS, PRIMARILYTHE YORK AND SOLIS-MEJIA ACCOUNTS THAT HAD BEEN MARKED WITH AN ASTERSK (*). SECRETARY WOODELL ADVISED THE BOARD THAT THESE TWO ACCOUNTS HAD BEEN REPORTED TO THE NC DEBT SET -OFFS SO THE HOUSING AUTHORITY COULD Ma r. 20. 2019 2:08PM No. 2146 P. 3 RECOVER THE MONEY OWED. SHE TOLD THE BOARD THE RESIDENT HAD TO GO THROUGH A COURT- EVICITON PROCESS IN ORDER TO BE REPORTED FOR DEBT COLLECTION AND AS FOR THE OTHER TWO ACCOUNTS (BRYANT AND MITCHENER), HOUSING AUTHORITIES WERE ON A NETWORK FOR UNPAID ACCOUNT BALANCES, THEREFORE BEFORE ANOTHER HOUSING AUTHORITY COULD LEASE TO THESE TENANTS, THE BALANCE OF THE ACCOUNTS WOULD HAVE TO BE PAID IN FULL. THERE WERE NO FURTHER COMMENTS. FIRST MOTION TO APPPROVE THE CHARGE OFFS WAS MADE BY VICE-CHAIRMAN LEE AND SECONDED BY COMMISSIONER DRAUGHON. AYES NAYS CHAIRMAN SINCLAIR VICE-CHAIRMAN LEE NONE COMMISSIONER DRAUGHON COMMISSIONER MCLAMB MOTION CARRIED. RESOLUTION #: 2019-02 THERE WAS ONE RECOVERY OF AN OLD ACCOUNT FOR FEBRUARY: CRYSTAL HERNANDEZ $321.00 YEAR TO DATE CHARGE-OFFS WERE $ 1,037.00. RECOVERY OF ACCOUNTS YEAR-TO-DATE WERE $321.00. THE MONTHLY MAINTENANCE SUMMARY WAS REVIEWED. CHAIRMAN SINCLAIR READ ONE WORK ORDER THAT WAS FOR AN EMPTY UNIT BEING RENOVATED AND BROUGHT TO THE SECRETARY'S ATTENTION THAT WHILE THE ORDER CONTAINED INFORMATION CONCERNING HOUSEKEEPING ISSUES, IT HAD NOT BEEN NOTED ON THE WORK ORDER AS HOUSEKEEPING "SATISFACTORY" OR "UNSATIFACTORY". SECRETARY WOODELL AGREED AND TOLD THE BOARD IT SHOULD BE MANUALLY NOTED BY A CHECK MARK BECAUSE THE SOFTWARE DID NOT AUTOMATICALLY SPECIFY. SHE ADVISED THAT FUTURE WORK ORDERS WOULD BE BETTER NOTED. THERE WERE NO OTHER COMMENTS. THE REVIEW OF FINANCIAL BALANCE SHEETS WERE DISCUSSED. VICE-CHAIRMAN LEE ADDRESSEDTHE ISSUE OF JANUARY'S REVENUE AND EXPENDITURES. THE FINANCIAL REPORTS FOR THE MONTH OF JANUARY SHOWED NO OPERATING SUBSIDY BEING REPORTED AND EXPENDITURES WERE HIGHER THAN USUAL. SECRETARY WOODELL TOLD THE BOARD THAT NO DRAW -DOWN OF OPERATING SUBSIDY HAD BEEN MADE FOR JANUARY AND SHE TOOK RESPONSIBILITY FOR THAT. SHE TOLD THE BOARD THAT IT HAD BEEN AN OVERSIGHT AND SHE FOUND IT WHEN THE BANK STATEMENT DID NOT SHOW A HUD DEPOSIT. SHE CALLED BRENT UMPHLETT, CPA FOR THE HOUSING AUTHORITY AND EXPLAINED WHAT HAD HAPPENED AND WAS ADVISED TO MAKE TWO DRAW -DOWNS OF SUBSIDY IN FEBRUARY TO CORRECT THE ISSUE. SHE WAS ALSO ADVISED BY HUD TO DO THE SAME. VICE-CHAIRMAN LEE SAID THAT EXPLAINED A LOT OF HIS QUESTIONS. VICE-CHAIRMAN LEE MADE COMPARISONS FOR 2016, 2017 AND 2018 YEAR-END FINANCIAL STATEMENTS. HE ASKED FOR CLARIFICATION OF BUDGET LINE ITEMS SUCH AS "ADMINISTRATIVE" EXPENSES AND "MAINTENANCE EXPENSES". SECRETARY WOODELL SHOWED THE BOARD IN-DEPTH REPORTS OF BUDGET LINE ITEMS AND EXPLAINED THAT ADMINISTRATVIE EXPENSES (FOR EXAMPLE) INCLUDED ADMINISTRATIVE SALARIES, COURT COST, TELEPHONE EXPENSES, COMPUTER EXPENSES, POSTAGE AND MANY MORE ITEMS; MAINTENANCE INCLUDES SALARIES FOR MAINTENANCE, PEST CONTROL, MATERIALS AND SUPPLIES FOR MAINTENANCE, LANDSCAPE AND LAWN CARE, PAINTING AND MANY OTHER ITEMS. SHE EXPLAINED THAT EACH CATEGORY CONTAINED MANY DIFFERENT BUDGET LINE ITEMS AND WERE GROUPED TOGETHER 2 Mar, 20. 2019 2:08PM No. 2146 P. 4 UNDER DIFFERENT CATEGORIES FOR ACCOUNTING REASONS. SECRETARY WOODELL ADVISED THE BOARD THAT ALL FINANCIAL STATEMENTS WERE AVAILBLE FOR VIEWING, THERE WERE NO OTHER QUESTIONS. CHAIRMAN SINCLAIR TOLD THE BOARD THERE WERE PENDING UPDATES CONCERNING THE PROCUREMENT POLICY THAT HAD BEEN TABLED FROM THE JANUARY MEETING. SECRETARY WOODELL HAS CONTACTED SEVERAL OTHER HOUSING AUTHORITIES, INCLUDING BENSON, FARMVILLE AND SMITHFIELD AND BECAUSE OF THE PENDING UPDATES, IT WOULD BE BETTERTO UPDATE THE POLICY WHEN NOTIFIED BY HUD. IT WAS DECIDED BY THE BOARD TO REVISE POLICY AT A LATER DATE AFTER SUCH UPDATE$ WERE AVAILABLE. THE BOARD WAS ASKED TO VOTE ON THE SALE OF THE 1990 JOHN DEERE LAWN MOWER THAT WAS NO LONGER USED BY THE HOUSING AUTHORITY. THE MOWER HAD BEEN STORED IN MAINTENANCE AND NEEDED SOME WORK. AN EMPLOYEE OF LANKY'$ BICYCLE SHOP HAD ASSESSED THE MOWER AND VALUED THE MOWER BETWEEN $500.00 AND $700.00. CHAIRMAN SINCLAIR TOLD THE BOARD THAT WILLIAM GOODMAN HAD EXPRESSED AN INTEREST IN PURCHASING THE MOWER. THE BOARD VOTED TO SELL THE MOWER FOR $600.00 WITH FIRST MOTION MADE BY VICE-CHAIMAN LEE, THE MOTION WAS SECONDED BY COMMISSIONER MCLAMB. AYES AND NAYES WERE AS FOLLOWS: AYES NAYS CHAIRMAN SINCLAIR VICE-CHAIRMAN LEE NONE COMMISSIONER DRAUGHON COMMISSIONER MCLAMB MOTION CARRIED. RESOLUTION #: 2019-03 AN ISSUE THAT WAS TABLED FROM THE JANUARY 2019 MEETING CONCERNING THE EMPTY LOT ON SOUTH ELM AVENUE WAS DISCUSSED. IT WAS DECIDED IN JANUARY THAT AN APPRAISIAL BE DONE ON THE PROPERTY IN ORDER FOR AN UPDATED VALUE SO FURTHER DISCUSSION ON SELLING OR RETAINING THE PROPERTY. AN APPRAISAL FROM RUARK APPRAISALS SHOW THE PROPERTY VALUED AT $74,000.00. CHAIRMAN SINCLAIR NOTED THATTHE APPRAISIAL ALSO SHOWED THE PROPERTY COULD ALSO BE DEVIDED INTO FOUR RESIDENTIAL BUILDING LOTS AT THE PRICE OF $18,000.00 PER LOT. VICE-CHAIMAN LEE MENTIONED THAT THE HOUSING AUTHORITY MIGHT NEED TO USE THE LOT FOR BUILDING ADDITIONAL HOUSING IN THE FUTURE. AFTER SOME DISCUSSION, SECRETARY WOODELL WAS ASKED TO CONTACT HUD TO SEE WHAT PROCEDURES NEEDED TO BE DONE IN CASE IT WAS DECIDED TO BE SOLD, THERE WERE NO OTHER COMMENTS. THE HOUSING AUTHORITY RECEIVED FOUR SEALED PROPOSALS FOR LAWN CARE AND WERE OPENED AND RECORDED DURING THE MEETING. THE PROPOSALS WERE RECORDED AS FOLLOWS: • SOUTHERN GROUNDS LINDEN, NC $ 25,020.00 • ODOM LAWN CARE DUNN, NC $ 19,980.00 • D &J LAWN CARE ERWIN, NC $ 19,440.00 • DIAMOND CUT LAWN CARE BENSON, NC $ 18,936.00 AFTER SOME DISCUSSION, IT WAS DECIDED BY THE BOARD THAT THE HOUSING AUTHORITY USE SERVICES OF DIAMOND CUT LAWN CARE WHO WAS ALSO THE LOWEST BIDDER. Mar, 20, 2019 2:08PM AYES NAYS CHAIRMAN SINCLAIR VICE-CHAIRMAN LEE NONE COMMISSIONER DRAUGHON COMMISSIONER MCLAMB MOTION CARRIED. RESOLUTION #: 2019-04 No. 2146 P. 5 CHAIRMAN SINCLAIR METIONED THE QUARTERLY BOARD/OFFICE LUNCHEON BE HELD ON MARCH 181H AT 12:00 NOON WITH BOARD MEETING TO FOLLOW AT 1:00 PM. VICE-CHAIRMAN LEE REMINDED SECRETARY WOODELL THAT IT SHOULD BE ADVERTISED IN THE DAILY RECORD. SHE TOLD THE BOARD SHE WOULD ASK THAT IT BE PLACED UNDER "DAILY DIGEST" $O THE PUBLIC WOULD BE ADVISED OF THE CHANGE. WITH NO FURTHER BUSINESS TO DISCUSS, THE MEETING WAS ADJOURNED. us.. /jSW ERIC L. SINCLAIR, SR. CHAIRMAN DESME N. W0 DELL SECRETARY CLOSED SESSION CRITERIA (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S. 143-318.11(a)(1)] Prevent the disclosure of privileged information Under the North Carolina General Statutes or regulations. I Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S. 143-318.11(a)(3)] Consult with the Attorney I To protect the attorney-client privilege. To consider and give instructions concerning a potential or actual claim, administrative procedure, or judicial action. i To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. [N.C.G.S. 143-318.11(a)(6)] To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9).