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Agenda 03-12-2019 (2)
Dunn City Council Meeting Agenda Tuesday Evening, March 12, 2019 7:00 p.m., Dunn Municipal Building Call to Order Invocation Pledge of Allegiance SECTION 1) Adjustment and Approval of the March 12, 2019 meeting agenda PRESENTATIONS 2) Proclamation Presentation — Freddie Williford 3) Retirement Resolution — Billy Eason PUBLIC COMMENT PERIOD 4) Each Speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting. CONSENTITEMS 5) Minutes — February 5, 2019 6) Minutes — Budget Planning Retreat February 8-9, 2019 7) Retirement Resolution — Patti Collins 8) Temporary Blocking of Streets — Second Annual Chalk Fest 2019 9) Audit Contract FY 2018-2019 ITEMS FOR DECISION 10) Resolution to Approve the Water System Asset Management Plan 11) Annual Renewal for Building Re -Use Grant (deferred at February 5, 2019 CC Meeting) 12) Quitclaim Deed for Water Line and Easement — McKay Tract 13) Set Election Filing Fees ITEMS FOR DISCUSSION AND/OR DECISION 14) Bid Award for Paving Project 15) Resolution in opposition of proposed ABC Board Consolidation 16) Proposed Sewer Rate Adjustment 17) Financial Report 18) Administrative Reports a. Tax Report d. Parks & Recreation Report b. Planning & Inspections Report e. Library Report c. Public Works/Utilities Report f. Police Reports 19) City Manager's Report 20) Announcements 21) Information 22) Closed Session — If one is called, the General Statute(s) allowing the Closed Session will be cited in the motion ADJOURNMENT "This institution is an equal opportunity provider and employer" Adjustment 1 Approval of Q" All- America Mill All -America Ci� 11111.1i City CouncilAgenda 1a s 1989 * 0Meeting Date: March 12,2019 ri 13 SUBJECT TITLE: Proclamation honoring Freddieand 1Williford Day Presenter: Mayor Harris Department: Governing Body Attachment: X Yes No escription: Proclamation Public Hearing Advertisement Date: PURPOSE: Mayor Harris will present Proclamation in recognition and honor of Mr, Freddie Williford, owner of Sherry's Bakery located in Downtown Dunn. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: ILM® norttlh ccaTlrtlollinnTla DUNN l �1 Ali•AmerfeaCity city of duan ar11'ere "V1211u2ii mamm ®. 19 89 * 2013 In Recognition and Honor of Mr. Freddie Williford WHEREAS, Freddie Williford was born in 1932 in Sampson County, was drafted into the Army in 1953, and while spending six months at Fort Jackson and hearing about all the "Dear John" letter's the other soldiers were receiving, Freddie took a quick train ride home on July 4, 1953, despite having to go AWOL to do so, and married his childhood sweetheart since eighth grade, Mary Hawley; and WHEREAS, Freddie completed his tour in Trieste, Italy, returning home train the Army in 1954 and started a job at Franklin Baking Co. becoming a supervisor in 1967. Freddie and Mary made a wonderful life raising three children, Sherry Baysa, Fred Wi11ifard, and Wendy Quick. They have three grandchildren, Adam Spell, Meredith Baysa Johnson and Dylan Quick and the second great-grandchild is on the way; and WHEREAS, Freddie and Mary purchased the Dunn-Rite Bakery from Joe and Georgia Earnhardt in 1967, changing the name to Sherry's Bakery after their oldest daughter who was six at the time. Freddie continued delivering to for Franklin Baking while running his business until his retirement in 1983. Freddie and Mary worked side by side operating the Bakery for 47 years until her death in 2014. Sometimes he would joke when making a large donation, "Don't tell Mary," but the funny part was she was just as giving as Freddie, Matter of fact, they would plant a garden each year, planting way more then they needed, just so they could share their plenty with the community; and WHEREAS, Freddie has never been a sh'anger to hard work, working a fill time jab and owning his own business, starting his days at 4:00 a.m., not only working but striving to give his business and ultimately his customers, the very best products and services available. He also loves to talk and share with his customers and on any given day when the Bakery was filled to capacity, you might find Freddie with a big smile and a big tray of doughnuts that he would pass around to all his diners; and WHEREAS, he and Mazy expanded Sherry's Bakery in 1967 and incorporated a meeting space for groups, organizations and churches to meet, because there was such a need in the City, and that is just one example of how Freddie thinks of the needs of our City and others; and WHEREAS, Sherry's Bakery with its fresh glazed doughnuts, fritters, honeybuns, cr6me-filled pastries, chacelate-covered doughnuts and doughnut holes, special occasion cakes, 10-layer chocolate cakes, red velvet cakes and so much more, has made 122 North Wilson Avenue "the sweetest smelling corner in Dunn." This bakery, once called, "the best kept secret in Dunn," has brought notoriety to our All-America City as Sherry's Bakery and the famous "Wisdom Table" was featured in Our State Magazine in February 2010 and featured by the Tanccel Traveler in 2014; and WHEREAS, Freddie not only loves his family, he loves his church, Spring Branch Baptist Church, and he loves Dunn! IIe has been an avid supporter of the Dunn Area Chamber of Commerce through the years, serving more than one 3-year term on the Board of Directors; he was a founding member of the Business Fast Committee where he has served for more than 25 years, he was a top-level Chamber Champion for many years, not to mention all the doughnuts, calces and other food he has provided throughout the years, and WHEREAS, Freddie has helped plan Dunn Christmas Parades for more than 40 years, he has served on the board of the Downtown Organization for Revitalization (DOORS), Dunn Area Committee of 100, and Central Carolina Community College Board of Advisors, He helped organize and plan every one of Harbert County's Community Pride events during its time, hosting one of the most popular booths in the show, and earning the name, Mr. Community Pride; and WHEREAS, Freddie has been an advocate of Downtown Dunn since his business opened. IIe was one of the leaders who stepped up and helped preserve the Stewart Theatre, he advocated and supported the recent downtown revitalization, even when it became difficult for his own business, he has always expressed excitement at the goals being accomplished and is so proud ofhow Downtown Dunn looks today; and WHEREAS, Freddie has always loved serving at Spring Branch Baptist Church, where he has held about every place of leadership possible. He also loves to sing and has sung in Gospel Music quartets and in the Church Choir; and WHEREAS, Freddie has blessed our community not only with the sweets at Sherry's Bakery but with an example of what hard work and dedication can accomplish, how to love your Gad, love your neighbor, provide for your family, and "to give as it has been given unto you." During the speech, when Ire was presented the prestigious 1996 Man of the Year award, it was said, "No one this side of heaven knows just how much Freddie Williford has done for the people of this area" and Freddie always gave the honor to His Savior, in his own words, "God has richly blessed as. I give all lite credit to Goad" and WHEREAS, in addition to the Man of the Year, Freddie was also awarded the Small Business Person of the Year in 1990, was presented the Humanitarian Award by the Dunn-Erwin Rotary Club in 2016 and honeyed as the 2017 Dunn Distinguished Citizen by the Occoneeclnee Council of the Boy Scouts ofAmerica. NOW THEREFORE BE IT RESOLVED, I, Oscar N. Harris, Mayor of the City of Dunn, and on behalf of the City Council, and citizens of Dunn, do herebyjoin the congregation of Spring Branch Baptist Church in showing appreciation to this most honorable man. AND BE IT FURTHER RESOLVED THAT the All-America City of Dunn wishes to express our sincere appreciation to Freddie Williford, for the countless lives he has impacted, for the many doughnuts, pastries and calces Ire has donated, for the commitment and countless hours he has given to make our All-America City abetter place to live and eat. Most of all, we wish to thank Freddie for the love he has shown each of us in this community for more than 50 years. AND BE IT FURTHER RESOLVED, that I do hereby proclaim March 3, 2019 as "Freddie Williford Day" in the City of Dunn, as we celebrate and honor Freddie's business success and his legacy as one of the greatest servant leaders in our era. Adopted this go day of March, in the year of our Lord, 2059. Oscar N. Harris, Mayor ATTEST: Tammy W illiams, City Clerk All-Imerica City � r r 9 City Council Agenda Form Meeting aDate: :3arch ::. 9 I SUBJECT TITLE: Retirement Resolution Presenter: Mayor Harris and PW Director Washingtc Department: Public Works/Utilities Attachment: X Yes No Public Hearina Advertisement Date: PURPOSE: Mayor Harris will present a Retirement Resolution to Billy Eason retiring on April 1, 2019, BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: ®_ oll �1� Dnorth All-America City �✓Il `I �1 city of dunn where communi mate 1489*2013 OF THE CITY OF DUNN CITY COUNCIL EXPRESSING APPRECIATION TO BILLY W. EASON, SR UPON HIS RETIREMENT WHEREAS, Billy W. Eason retired on April 1, 2019 as Street Maintenance Crew Leader with the Public Works Department with 30 years of service; and WHEREAS, Billy began his career in 1989 as a Water and Sewer Service Laborer I (Utility Maintenance Worker); and WHEREAS, Billy was promoted in 2000 to Senior Equipment Operator; and WHEREAS, Billy was promoted July 1, 2016 to Street Maintenance Crew Leader in the Public Works Department, where he served until his retirement; and WHEREAS, Billy has proven himself to be a dedicated and efficient public servant who has gained the admiration and respect of his fellow workers and the citizens of the City of Dunn; and WHEREAS, Billy has worked faithfully and diligently; one that you could depend upon to do whatever it tools to get the job done; and WHEREAS, the Mayor and City Council of the City of Dunn are desirous on behalf of themselves, the other City officials and employees and the citizens of the City of Dunn, of expressing to Billy Eason their deep appreciation and gratitude for the service rendered by him to the City over the years. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council that we offer Billy our very best wishes for success, happiness, prosperity and good health in his future endeavors. This Resolution shall be incorporated into the official Minutes of the City of Dunn, and shall be in full force and effect from and after this 121h day of March, 2019. i9Scar N. Harris, ay r u Attest: Tam y William City Clerk Public Comment Adopted 8-4-05 CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY The City Council for the City of Dunn does hereby adopt a Public Comment Policy to provide at least one period for public comment per month at a regular meeting of the City Council. This policy shall remain in effect until such time that it is altered, modified, or rescinded by the City Council. All comments received by the City Council during the Public Comment Period shall be subject to the following procedures and rules: 1. Anyone desiring to address the City Council must sign up and register on a sign-up sheet available on the podium within the City Council chambers prior to the Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or her name, address and matter of concern. 2. The Public Comment Period shall be for thirty (30) minutes. 3. Comments are limited to three (3) minutes per speaker. A speaker can not give their allotted minutes to another speaker to increase that person's allotted time. 4. Each speaker roust be recognized by the Mayor or presiding member of the City Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in which their names appear on the sign up sheet. Speakers will address the City Council fi-om the podium at the front of the room and begin their remarks by stating their name and address. 5. Individuals who sign up but can not speak because of time constraints, will be carried to the next regular meeting of the City Council and placed first on the Public Comment Period. 6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking may pass out written literature to the City Council, City Staff and audience. 7. Groups supporting or opposing the same position shall designate a spokesperson to address the City Council in order to avoid redundancy. 8. After the citizen has made his or her remarks, he or she will be seated with no further debate, dialogue or comment. 9. The Public Comment Period is not intended to require the City Council to answer any impromptu questions. Speakers will address all comments to the City Council as a whole and not one individual Council member. Discussions between speakers and members of the audience will not be allowed. The City Council will not take action, or respond to questions about, issues raised during the Public Comment Period at the same meeting. 10. Speakers shall refrain from discussing any of the following: matters which concern the candidacy of any person seeking public office, including the candidacy of the person addressing the City Council; matters which involve pending litigation; matters which have been or will be the subject of a public hearing; and matters involving specific personnel issues related to disciplinary matters. If the speaker wishes to address specific personnel issues related to disciplinary matters, he or she should take their comments to the City Manager, who shall share the comments with the City Council. 11. Speakers shall be courteous in their language and presentation. 12. The Mayor and City Manager shall determine, on a month to month basis, where the Public Comment Period will appear on the monthly agenda when developing the agenda, prior to its publication. 13. The Public Comment Period shall only be held during the regularly scheduled monthly meeting of the City Council. There shall not be a Public Comment Period at any other meetings of the City Council, unless specifically approved by the City Council. D h If City Council 11110 6' 4.a,', 1989 * 0 13 SUBJECT TITLE: Minutes —February 5, 2019 Presenter: Attachment: X Yes No Public Hearing Advertisement Date: au.'T.' BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve the February 5, 2019 Minutes as presented, 9 Minutes MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Regular Meeting on Tuesday, February 5, 2019, at 7:00 p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Frank McLean, Council Members Buddy Maness, Dr. Gwen McNeill, Billy Tart, Chuck Turnage and Dr. David L. Bradham. Also present was City Manager Steven Neusehafer, Assistant to the City Manager Mathew Boone, Public Utilities Director Heather Adams, Interim Public Works Director Vince Washington, Chief Building Inspector Steven King Chief of Police Chuck West, Parks and Recreation Director Brian McNeill, Hunan Resources Director Anne Thompson Librarian Mike Williams, Community Planner Tasha McDowell, Attorney Tilghman Pope, and City Clerk Tommy Williams. Also present were Guests recognized by Mayor Harris: Lisa Farmer with The Daily Record and Eric Sinclair, Chairman of the Dunn Housing Authorio) INVOCATION Mayor Harris opened the meeting at 7:00 pan. and Reverend Jason Williams, Pastor at Hood Memorial Christian Church gave the invocation. Afterwards, the Pledge of Allegiance was recited. AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Turnage and seconded by Council Member Bradham to adopt the February 5, 2019 meeting agenda as presented. Motion unanimously approved. PRESENTATIONS: Proclamation Honoring the 511 Anniversary of the District IIA Veterans Treatment Court Mayor Harris presented a Proclamation, from the City of Dunn and local Veterans organizations, to acknowledge the contributions and to celebrate the Fifth Anniversary of the District I IA Veterans Treatment Court located in Harnett County. Veterans Organizations included on the Proclamation: American Legion Post 59 represented by Commander Oscar N. Harris, Past State Commander Eric Sinclair, Scott Jackson, Adjutant, Brenda Page, Cindy Godwin, Sherrill Bass and Shirley Sinclair; Veterans of Foreign Wars Post 6767 represented by Commander Robbie Hardison; Disabled American Veterans (William M. Stone) Chapter 74 represented by Commander John Woods and Adjutant Steve Anderson; and the Johnston County Vietnam Veterans of America Chapter 990 represented by Past Commander Ronnie Williams. Mayor Harris asked all veterans and spouses of veterans to stand to be recognized. Representatives from the District IIA Veterans Treatment Court in attendance to receive the Proclamation and make remarks were Director Mark Teachey, District Attorney Vernon Stewart, Chief District Court Judge Jackie Lee, District Court Judge (Retired) Andy Corbett, and Harnett County Clerk of Court Marsha Johnson. A copy of Proclamation (P2019-01) is incorporated into these minutes as Attachment #1. Recognition of New Employees Chief West recognized Officer Wayne Johnson on earning his Advanced Law Enforcement Certificate. Officer Johnson introduced his partner, Dunn's new K-9 Officer, APACS, known as Pacman. Chief West also recognized Carnell Campbell, Police Officer II who is assigned as the Dunn Housing Authority officer. Mayor Harris expressed appreciation to Chairman Sinclair and the Dunn Housing Authority for this partnership and the Authority's efforts in securing the funding for this officer position. Request from the Dunn Chamber to partner on a Vision for the City of Dunn Matthew Smith, Vice President of Finance for the Dunn Area Chamber of Commerce, presented a request on behalf of the Chamber's Image and Vision Task Force for the Chamber and City to partner on developing a Vision for the City of Dunn. Other Chamber representatives in attendance: President Renee Jackson, Past President Meredith Bradham, Vice President of Education Rob Jones, Vice President of Community Development Wesley Johnson and Executive Vice President Heather Lawson. Mr. Smith relayed information gathered from round table meetings with Campbell University Deans and with larger employers in the Dunn area as well as from survey with real estate agents and homebuilders. The hopes are that this vision process will be a collaboration of City partners to develop a plan that will include economic development, beautification, education, parks and recreation, and infrastructure to provide a roadmap to guide the City in future projects. He asked that the Vision be considered as part of the Budgeting Process and be discussed at the upcoming Budget Planning Retreat. After comments and questions from Council Members Bradham, Turnage, McNeill, Maness and Mayor Harris, Mr. Smith confirmed that the Long Range Visioning Process will require hiring a consultant at an estimated cost of $50,000 to $75,000. The process should take around six months and the Chamber has allocated up to $20,000 for the process. Mayor Harris added that he feels it will be beneficial to get the NC Department of Commerce involved in the process. Mayor Harris recessed the meeting for a short break and the meeting was reconvened at 8:04 p.m. PUBLIC COMMENT PERIOD The Public Comment Period was opened by Mayor Harris at 8:04 p.m. Having no comments, the Public Comment period was closed. CONSENT ITEMS: Council considered approval of the minutes of the January 8, 2019 City Council Meeting. Proclamation recognizing February as Black History Month — Proclamation was read by Mayor Pro Tem McLean. A copy ofProclamahbn (P20I9-02) is incorporated into these minutes as Attachment 92. Approval of the Temporary Blocking of Streets for the 2019 Boogie on Broad Concerts. Approval of the Mowing Agreement with the NC Department of Transportation. A copy of the Mowing Agreement is incorporated into these minutes as Attachment #3. Approval of Budget Amendment 87. A copy of BA #7 is incorporated into these minutes as Attachment #4 Motion by Mayor Pro Tem McLean and seconded by Council Member McNeill to approve all consent items. Motion unanimously approved. ITEMS FOR DECISION: Response to the Local Government Commission City Manager Neuschafer shared the proposed written response to the Local Government Commission on two items of concern they conveyed after analysis of the City's audited financial statements for the fiscal year ended June 30, 2018. Items identified are related to the fund balance and operating cash flow compared to similar units of government. A response is a requirement if the City plans to issue debt that requires the approval of the LGC. Mayor Harris added that the City's fund balance is well above the state requirement and the issue is related to the peer group that is used to measure the City of Dunn. Motion was made by Council Member Tart and seconded by Council Member Turnage to approve the written response addressing the issues identified by the Local Govermnent Commission as presented. Motion unanimously approved. A copy ofthe Written Response is incorporated into these minutes as Attachment 45. Renewal for Building Re -Use Grant City Manager Neuschafer asked the Council for direction on executing the time extension for the Building Re -Use Grant for 510 Spring Branch LLC. The site was purchased on November 11, 2017 and as of 12/31/2018, $2 million has been spent toward construction. According to the information received by Skip Green, the completion of construction and the opening of the hotel (County Inn & Suites) has been delayed due to Hurricane Florence roof damage. The current schedule is for a July 2019 opening with 15 full-time employees. To continue, there needs to be an extension on the grant contract termination date from 8/17/2019 to 02/01/2020 to enable 510 Spring Branch, LLC to complete the project. Mayor Harris recommended that the owner be contacted for an updated schedule and his intentions on the project. Chief Building Inspector Ding said there is a stop order on the project due to the owners losing their general contractor. He also confirmed that he did not see July 2019 as a possible opening date and that he has not received any additional contact fi om the owner. After Discussion and no objections, the Mayor deferred the Renewal for the Building Re -Use Grant until the March meeting and City Attorney Pope and City Manager Neuschafer were directed to draft a letter to be sent to the owner requesting an updated timeline for the project. Mayor Harris, in honor of Black History Month, then turned the meeting over to Mayor Pro Tem McLean to preside over the remainder of the meeting. ITEMS FOR DISCUSSION AND/OR DECISION: Financial Report City Manager Neuschafer provided the following financial report for the period ending December 31, 2018: The City, as of December 31, 2018, had $2,432,977 in cash in the General Fund and $2,586,557 in the Water - Sewer Fund. In December of 2017, the City had $2,717,025 in the General Fund and $2,868,929 in the Water and Sewer Favid. Property tax collections through December were $2,471,579 or 64.65% of budget. Which is on hack for end of December collections report. • Sales Tax Revenue is $697,931 or 32.16% of budget. Benchmark for this month is 33.33% of budget. • Utilities Sales Tax is $350,982 or 49.33 % of budget. Benchmark for this month is 50% of budget. Building Permit Fees were $40,553 or 54.07% of budget. Benchmark for this month is 50% of budget. • Water and Sewer Revenues were $2,497,381 or 52.25% of budget. Benchmark for this month is 50% of budget. Expenditures were 48.92% of budget in the general fund and 44.83% of budget in the water and sewer fund. The benchmark for this period is 50% of budget. ADMINISTRATIVE REPORTS Reports received: Tax Report, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police Report. Motion by Council Member Turnage and seconded by Council Member Maness to accept the Administrative and Financial Reports as presented. Motion unanimously approved. City Manager's Report City Manager Neuschafer reviewed the Budget Planning Retreat notebook distributed to the Council members for the upcoming Retreat to be held February 8-9, 2019. ANNOUNCEMENTS The following announcements and/or comments were made by Mayor Harris: ➢ A representative from the NC Main Street & Rural Planning Center will present information about the Downtown Associate Community Program tomorrow - Wednesday, February 6th at the Stewart Theatre from 8:30-9:45 am. ➢ The City Council will hold their Annual Budget/Planning Reheat on Friday, February 8th from 8:00 a.m. to 5:00 p.m. and Saturday, February 9th from 9:00 a.m. to 12:00 noon. The Retreat will be held at the Marriott Myrtle Beach Grande Dunes Resort. ➢ Dunn Area History Museum will host a presentation by Mr. Desi Campbell on the history of the McNeill family in honor of Black History Month on February 9 at 1:00 p.m. ➢ The Dunn Area History Museum will also participate in Harnett County's first ever African American Heritage Festival on February 16 from 12:00 to 6:00 pan. in the Carter Gym at Campbell University. ➢ The next regular City Council Meeting is scheduled for Tuesday, March 12, 2019 at 7:00 p.m. Mayor Harris reported that it was a pleasure for Council Member McNeill and himself to participate in the NAACP breakfast and the Martin Luther King Jr. festivities. He will read the plaque presented by the Harnett County MLK Committee and the Harnett County NAACP at the March meeting. With no further business to discuss, Mayor Harris requested that the Tuesday, February 5, 2019 Council meeting be adjourned at 8:35 p.m. in honor and recognition of Black History Month and with deep appreciation for the many contributions made to our All -America City by the Afi•ican American community. The motion was made by Council Member McNeill, seconded by Council Member Maness and the motion was unanimously approved. Oscar N. Harris Mayor Attest: Tammy Williams City Clerk 1! u."., 3 4UUNN City } Y qq Agenda ; y • s ;0 i; a •, 9 J rm 1 1989 * ruary 1 Meetmig 5,2019 1989 * 2013 SUBJECT TITLE: Minutes — Budget PlanningRetreat Februaryi Dep Attachment: X Yes No Description: February 8-9, 2019 Minutes Public HearingAdvertisementD. PURPOSE: BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve the Budget Planning Retreat February 8-9, 2019 Minutes as presented, MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held its Budget Planning Retreat on Friday, February 8, 2019 from 8:00 a.m. to 5:00 p.m. and Saturday, February 9, 2019 from 8:00 a.m. to 12:00 noon at the Marriott Grande Dunes Resort in Myrtle Beach, SC. Present was Mayor Oscar N. Harris, Council Members Buddy Maness, Dr. Gwen McNeill, Billy Tart, Chuck Turnage and Dr. David L. Bradham. Absent: Mayor Pro Tem Frank McLean Also present was City Manager Steven Nenschafer, Assistant to the City Manager Mathew Boone, Public Utilities Director Heather Adams, Interim Public Works Director !ince Washington, Chief Building Inspector Steven King, Chief of Police Cluck West; Parks and Recreation Director Brian McNeill, Hannan Resources Director Anne Thompson, Librarian Mike Williams, Connnunity Planner Tasha AAcDoivell, Attorney Tilghman Pope, and City Clerk Tammy Williams. Also present were Lisa Farmer with The Daily Record, Mike Goliber and Randy McNeill with Duds Martin Powell Inc. and Facilitator Matt Zapp. CALL TO ORDER AND WELCOME Mayor Harris opened the meeting at 8:00 a.m. on Friday, February 8, 2019 and gave the invocation. Afterwards, the Pledge of Allegiance was recited. Opening Remarks were given by Mayor Harris and City Manager Neuschafer. Mr. Neuschafer introduced the Facilitator for the Budget Planning Reheat and turned the Planning Session over to Facilitator Matt Zapp. REVIEW OF ACCOMPLISHMENTS/PROJECTS IN PROGRESS Mid — Year Financial Report Fiscal Year 2018-2019 City Manager Neuschafer presented the Mid -Year Financial Report for period ending December 31, 2018: $2,432,977 in cash in the General Fund and $2,586,557 in the Water- Sewer Fund Property Tax collections through December were $2,471,579 or 64.55% of budget. Sales Tax Revenue is $697,931 or 32.16% of budget —benchmark is 33.33% of budget. Utilities Sales Tax is $350,982 or 49.33% of budget — benchmark is 50% of budget. Building Permit Fees were $40,553 or 54.07% of budget. Water and Sewer Revenues were $2,497,381or 52.25% of budget. Expenditures were 48.92% of budget in the general fund and 44.83% of budget in the water and sewer fund. The impact of the 24" water intake pipe repair is not reflected in these numbers. Nht. Neuschafer highlighted that the General Fund Balance has continued to grow but we have seen a lot more fluctuation in the Water and Sewer Fund, which has been impacted by recent emergency repairs. Outstanding items include: Paving needs (Powell Bill funding does not meet sheet maintenance needs); USDA Car and Truck loans, FEMA Reimbursements from Hurricane damage and Finance Director Vacancy. Priorities include increasing revenues for the Sewer Fund to make it self-sufficient and the City's Paving Needs. Department Goals and Priorities Library - Librarian Williams presented update on the City of Dunn Library. The Harnett County Public Library consolidation concept was to fully fund the Library system in five years but the County Commissioners felt that the municipalities should continue to contribute some funding and continue to own the facilities. According to the Per Capita Contribution Formula, the City would still contribute over $100,000 per year with a savings of over $166,000. The County's plan is for this to take effect as of July 1, 2019. Mayor Harris added that the Harnett County Mayors Association has put this consolidation on hold due to it not meeting the expectations of full funding as in other areas of the County. He further stated that he had concerns that need to be worked out before the consolidation could move forward. Council Member Turnage asked that the Council be kept informed on this issue. After discussion, it was decided to look at April as a possible time to have further information shared with Council. Police Department — Chief West presented update on the Dunn Police Department. Highlights and Priorities include attaining CALEA International Accreditation, Diversity recruitment program efforts, making needed improvements to the Department's Firing Range; Cmxummity Enhancement Team to include incorporating Code Enforcement/Nuisance Abatement under the supervision of the Police Department, adding a Dunn Citizens Police Academy, and providing a Safe Internet Purchase Exchange location. The meeting was recessed for a break at 10:08 a.m. and reconvened at 10:21 a.m. Planning and Inspections —Chief Building Inspector King gave an update on the Planning and Inspections Department. Currently there are two fulltime vacant positions —Planner and Code Enforcement Officer. Goals for 2019 are to increase enforcement of the Minimum Housing Code and the Nov -Residential Maintenance Code as well as stay on schedule for Fire Prevention Inspections of businesses. Council Member Tait felt there is some confusion with businesses understanding the difference between the Dunn Emergency Services inspections and the Code Enforcement Fire Prevention inspections. Parks and Recreation — Parks and Recreation Director McNeill gave an update on the City's Parks and Recreation Department. Looking at adding Pickle ball for adults and seniors in the spring of 2019. Reported on successes with All- Star Teams including the IOUnder Angels winning the World Series. Tari Park Renovation is set to kick off this spring with completion by the fall of 2020 — Funds from PARTF Grant - $350,000; NC State Grant - $500,000 with $825,000 budgeted from the City. Future Goals are to update Codrington Park and add a Dog Park adjacent to the Dunn -Erwin Trail. Questions arose concerning the location of the dog park — should it be more central for citizens or closer to the Interstate. City Manager Neuschafer added they are looking at expanding the area at the Trail to a multi -use area with Dog Park and green space for the local community. Discussion followed on making sure that cost are being covered for out of town players and tournaments that use the Park facilities. Public Works -- Interim Public Works Director Washington presented update on the City of Dunn Public Works Department. Mr. Washington expressed a need for additional manpower in summer hours to increase response time and he shared that safety is a priority for him. Highlights included Sidewalk improvements and Johnson Street Bridge Repair. Paving/Re-Surfacing and Pothole Repairs are a priority for the department. Different methods of patching such as fill like at City Parking Lot and loose gravel repair like DOT uses were discussed to extend temporary repairs. He also shared that Public Works is working on Ditch Maintenance including removal of rotten or diseased trees and replacing with new trees to help with damage control. Mayor Harris added that the City needs to encourage downtown merchants to sweep, clean and maintain the area in front of their properties. Public Utilities — Public Utilities Director Adams provided an update on the City of Dunn Water and Sewer System including the Asset Inventory and Assessment Distribution System Mapping Project, Advanced Metering Infrastructure and the Wastewater Treatment Plant Aeration Project. She discussed the need for maintenance and repair of the aging infiastructure; need for new water tank along with needed upgrades for water and wastewater treatment plants. Goals include to install security cameras and keycard entry for safety of employees and equipment, efforts to reduce inflow and infiltration and planning for annual preventative maintenance to include Valve Exercising Program, Randy McNeill, Engineer with DMP presented proposed projects for Water and Sewer to include: - Abandon Section of 14" Water Line from Bruce Drive to Hwy 421 with proposed budget of $468,000. - Storm Piping System Improvements to include Divine Street, Tyler Park, Bay Street, Broad Street Junction Box Renovations, Westhaven and spring 2019 Paving Program Storm Items — all 6 areas budget at $1,437,000. - Sewer System Rehabilitations — Rehab areas have been divided into four phases — Phase I - $2,985,000 with total for all phases at $13,139.000. Looking at Grant -Loan funding to reduce annual debt service — start phases over time to stagger debt and implement sewer rate increases to generate revenue to finance increased debt service. Discussed the need for communication strategy on these projects — investment over spending, savings over time and increased customer reliability. The Council needs to be informed on these projects so that they can communicate effectively with their constituents. Downtown Development— Community Planner McDowell provided an update on the Downtown Main Street Program -- Dunn joined the program in 2017 as a Downtown Associate Community. Plans are to obtain Main Street status within the next three years. She updated on activities/events and future objectives. The meeting was recessed for lunch at 12:05 p.m. and reconvened at 12:55 p.m PLANNING AND GOAL SETTING Brain Storming Session Thinking back over the past year, iwhal is the one thing that you are most proud of? Something yon did or someone else accomplished to benefit the connnnnity. Accomplishments within recent past - Parks and Recreation Advisory Board engagement - Weedy Lots initiative/collection process - City Website Enhancements --More informative - Emergency Response action of the Dunn Police Department and Dunn Emergency Services during neighborhood gas leak - Improvements in Police Department— CALLA Accreditation Process - Improved traffic initiatives in the residential neighborhoods (LED Stop Signs) - Public/Private Partnerships: Betsy Johnson Hospital, Dunn Community Development Corporation, Dunn PAL, Dunn Area Tourism Authority, Drum Area Chamber of Commerce, Dunn Downtown Development Corporation, General William C. Lee Airborne Museum, Dunn Area History Museum, Dunn United Ministerial Association as well as others. - Multi -agency engagement with NC DOT that resulted in adjustments that were made to the I-95 interchange improvement plan for the benefit of the City. - Grants received for Tart Park and especially the $500,000 grant from the NC Legislature via Representative David Lewis - Focus on Code Enforcement efforts to include Non -Residential Ordinance - AMI Water System Meters - Commercial Incentive Plan developed with Harnett County What are the key issues, trends and challenges that the City should keep in mind as you plan far the eomingyear(s)? - Develop a Prioritization List: Outline strategy and financing options, allocating responsibility to include schedule and completion date—hold departments and council accountable—may need additional work sessions. - Consider a Vision Setting Process—Partnership with the Chamber - Need to handle the City's Infrastructure Needs - Increase Engagement on Improvements needed with the Harnett County Schools in Dunn Area - Public Relations and Communication; better educate the public on issues, challenges —Email List, Social Media - Commercial/Economic Development — Commercial Property Inventory/Improvements — Strategy for economic development What are yon hearingfi•ont the people ire serve? The tasperyers of the City ofDunn (business and residential)? - Why can't we have movies, restaurants, etc.? - Drainage problems from storm water — need for run-off improvements - Need to attract better paying jobs - The need for pothole repairs - Quality of the Harnett County Schools - Rental Housing/Dilapidated Housing Issues - Residential Speed Limit needs to be reduced - High Speed Internet (Broadband) - Paving Demands on Municipalities - Council Members referenced lists presented from the Chamber of Commerce - larger employers, Campbell University and real estate agents. Council Member Maness added in order to meet their expectations, the cost involved could mean a tax rate increase. - The need for increased funding (increased taxes or fees) is needed at this point as the City has increased efficiencies and cut expenses as much as possible. Previously Identifier! Arens far Discussion Finance — Interim Deputy Finance Officer/Assistant to the City Manager Boone presented report on the Water and Sewer Fund. - Grant opportunities increase with increased water and sewer rates - Large scale emergency repairs are taking the place of planned budgeted projects - Water revenues are currently supplementing the sewer fund - Sewer Fund is operating at about a $500,000 average deficit per year Rate analysis presented: Increasing rates by 25%, which will still keep us competitive with our neighboring communities. This would increase revenue in the sewer fund by almost $500,000, which is almost a breakeven point. The Council will still need to continue incremental increases in order to build a reserve fund. Larger bulk users will increase at a different level, in order to stay competitive with other communities and in line with increasing cost. Options are to continue to increase water and sewer rates; General Obligation Bonds; Revenue Bonds; or Include Depreciation in the rate structure. Decision is needed by the Council if we are going to break the sewer fund's dependency on the water fund. Communication to educate the public was again stressed as a priority. $2.5 million Aeration Project debt service is also in the works and will need to be considered at budget time. After discussion, a tentative consensus was reached by the Council on the Sewer Rate Increase Concept as presented; however, they did direct staff to give a succinct overview for the Council to review for the decision making process. The meeting was recessed at 2:58 p.m. for a break and reconvened at 3:14 p.m. DMP — Stream Assessment and Rehabilitation — Randy McNeill presented the need to Assess and Rehab sections of Juniper Creek and Stoney Run, The First Step is to conduct an existing conditions assessment with a budget of $30,000 to get the project started. This is probably a multi-million dollar need so the plan is to identify funding sources to help finance projects. City Manager Neuschafer added that FEMA wants to know that there is continual maintenance before they will reimburse municipalities for damage during major storms. Corps of Engineer is a possible resource for assistance in this project. DMP will need to submit a detailed proposal for the Council to review. City Manager Neuschafer shared needs and ideas with the Council to get their input. Communications/Technology — Website/Social Media/Paperless Agendas — Website is out of date and needs to be updated. Social Media is a new endeavor for the City and needs to be relevant and accurate for each department's page. There were mixed feelings on the paperless agenda and funding for laptops. ADA Transition Plan — This is a time sensitive and unfunded mandated requirement in order to qualify for future federal funds. This will include either hiring an agency or allocating staff resources to developing a plan. Impact Fees Study — In order for fees to be collected, a municipality must complete an impact fees study. The cost of the study will be around $20,000, costing more than one year of revenues. Staff feels that the study is not worth the expense but instead the impact fees could be a detriment to new business locating within the City limits, with some businesses even negotiating to waive impact fees when locating in municipalities. The Study will need to be updated periodically. After discussion, consensus was to defer to later time. Storm Water Fee Study — Study is needed to determine avenue to generate additional revenue for storm water work. The study would determine the rate per unit for a house or business. Non -profits or larger units cannot be exempt. Currently, the flat rate charged brings enough funds to service a $1 million debt. This would be another fee based on usage and the funds could be used to prevent urban flooding. The estimated cost for a study is $30,000 to $40,000. The current storm water fee, which is a flat fee, generates approximately $120,000 per year. After discussion, consensus was to get proposals for Study. Paving —Projects are out to bid currently. City Manager Neuschafer reviewed the areas identified for the initial paving projects along with the alternates. Discussion followed on holding companies liable for large trucks destroying city sheets. Mr. Neuschafer confirmed that this is considered normal wear and tear and streets are supposed to meet certain standards to handle these larger tucks. Road repairs will still continue beyond the paving projects. Paving Projects will take place every two years and will include identified streets on the agreed upon priority list. Trash Service — Front Pickup —Republic Services needs to begin front pickup on main roads instead of in the alleyways due to the design of their new trucks. After discussion, consensus from the Council was to move front trash pick-up and to expand policy to leaf pickup, etc., which will also help with maintenance of alleyways. Closing/Improving Alleys (Right of Ways) — Deferred to a later time. Review — City -owned Properties — City Manager Neuschafer expressed the need to update the Public Works facility and at some point, City Hall. It has been approved to consolidate Parks and Recreation offices into the Vyas Center and for the Community Center to be used for meetings only. Plans are to incorporate Parks and Recreation renovations into the 2019-2020 FY budget. Combining Board of Adjustments/Planning Board or Changing Duties — City Manager Neuschafer shared that the City is having issues with having enough board members for the Board of Adjustments and a BOA is a requirement of the General Statutes. Some communities are increasing responsibility and authority while other communities are combining with the Planning Board. The Planning Board would only meet as the Board of Adjustments when needed. It has currently been over two years since the Board of Adjustments met. Some towns have tuned Quasi-judicial issues over to the Board of Adjustments and it would not go to the Council. After discussion, consensus was to begin the process of writing the ordinance to combine the BOA/Planning Board. The meeting was recessed at 4:52 p.m. CALL TO ORDER AND WELCOME Mayor Harris opened the meeting at 8:05 a.m. on Saturday, February 9, 2019 and gave the invocation. Afterwards, the Pledge of Allegiance was recited. Comments aarl Priorities —Mayor and Council Facilitator Matt Zapp led the discussion related to the Mayor and Council's Top Take-aways from Friday. Priorities identified by the Council fi-om Friday's session: Paving Needs versus Resources Available Need for increased Sewer Rates — deficit in the Sewer Fund Need for Better Communication/Transparency Age of City's Infrastructure Importance of effective Code Enforcement Combination of Board of Adjustments and Planning Board Need for City Visioning Process Mayor Harris appreciated the engagement of the Council during Friday's session. Review and Set Priorities Facilitator Matt Zapp led the discussion to set the priorities for the Fiscal Year 2019/2020 and beyond. Priorities were identified as the following: Paving — continue working on the paving needs and communicate the plan with the public. Currently $800,000 project out for rebid and we are hoping for a completion date of July 2019 with next $800,000 paving project set for Fall of 2020. Communication Efforts -- Need to tell the City's story — Promotion of the City, its projects and efforts — Web, Print, Social Media, etc. After discussion, Council Members felt a staff person is needed for Public Relations/Communications and creation of position and funding needs to be considered as part of the 2019-2020 FY budget. Infrastructure Issues — Water and Sewer — Need to isolate the Emergency Repair costs without pushing off the preventive maintenance repairs. Currently, if emergency repairs happen, it puts off all the preventive maintenance items due to budget restraints. The need to Budget and plan for contingency and preventive maintenance are priorities. Top Projects at this point is inflow and infiltration, Aeration Project and the 14" line Repair, Parks and Recreation — Complete $1.5 million Tato Park Project (Disc Golf, Renovating 4 ball fields, Central Control Tower, Soccer Field, Fitness Stations and update and extension of walking hail) with the need to solicit additional private donations. Project to begin May 2019 and be completed by December 2020. Codrington Park will need to be a focus after the completion of the Tart Park Project. Dog Park at the Dunn -Erwin Trail with Green Space (Passive Park) — City Manager Neuschafer suggested planting flowers, Dog Park, gravel parking lot could be done rather inexpensively with some possible donations and volunteer work. This would be a good stop for travelers but it is focused on our citizens. After discussion, consensus was to begin process on Passive Park before the end of the current year working within current budget and time permitting. Council Member Turnage recommended that this project could be used as training opportunities. Continue focus on Downtown Dunn, working with partners to achieve Main Street Status. Storm Water Study is a priority— Stream Assessment and Rehabilitation as presented by DMP Meeting was recessed for a break at 9:58 a.m. and reconvened at 10:13 a.m. The Council agreed that there is Value in a Visioning Process/Long Range Plan or Roadmap for the next Decade for the Cityof Dunn. Committee to include Mayor Harris, City Manager Neuschafer, Council Members Bradham and McNeill and City Clerk was assigned to meet with the Chamber to establish dialogue on the process with the Chamber. The Clerk will share information with other Council Members via Email and Memos. Any proposals will be presented at a Special Called Meeting or Regular Council Meeting. Discussion followed on 36 -Month Long Range Goals and Objectives. Staying engaged with NC DOT on the Interstate 95 widening project and process was identified as priority. City Manager Neuschafer expressed the need for the City to coordinate with NC DOT to add items to those projects as they are working in our area such as underground power lines and utilities, pedestrian and bicycle access, beautification efforts. The City needs to hold NC DOT to high standards on the quality of the work they do in the City of Dunn and the way it looks. The City will also look at partnering with DOT on the I95 project to upgrade infrastructure, which will include presenting MOU's with NC DOT to the Council for approval. Mayor Harris distributed update from NC DOT on the Interstate 95 Widening Project. The project has been delayed and several items requested from City and its partners have been added to the project such as the roundabouts instead of just stop signs at Exit 72. Reviewed the proposed Budget Schedule for 2019-2020 Summary of the Retreat Events: Council would like to receive briefing slides in advance. Council felt staff was well prepared. Thoughts were that this was one of the most productive retreats ever, great engagement, found lots of value in staff being in attendance, having an outside facilitator and having the planning session offsite which decreased distractions and increased individual focus. Council Member Turnage shared his concerns in reference to voter apathy and countywide priority list not being inclusive of municipalities. With no objections, Mayor Harris recessed the meeting with prayer at 11:49 a.m. for Council to enter into a brief Closed Session to consult with the Attorney to protect the attorney-client privilege, with no action to be taken. The meeting was reconvened and with no further business, a motion was made by Council Member McNeill and seconded by Council Member Tart to adjourn the meeting at 12:30 p.m. Motion unanimously approved. Oscar N. Harris Mayor Attest: Tammy Williams City Clerk >f I— " d WD D 0" t N' " N"p 1 bi Cf City/ Council Agenda rm Meeting 9 Date: 1• ii 1999 013 1 SUBJECT TITLE: Retirement Resolution Presenter: Chief West Department: Police Dept./Animal Control Attachment: X Yes No Public Hearinq Advertisement Date: M97.4194 Retirement Resolution for Patti Collins retiring on April 1, 2019. 1=1e(a:(el1i111q BUDGETIMPACT: RECOMMENDATIONIACTION REQUESTED: ® _ UUNN city of duan ar�re communi matEer� OF THE CITY OF DUNN CITY COUNCIL EXPRESSING APPRECIATION TO PATRICIA L. COLLINS UPON HER RETIREMENT WHEREAS, Patricia L. Collins retired on April 1, 2019 as Animal Control Officer with the Dunn Police Department with 30 years of service; and WHEREAS, Patti began her career in August 1990 as the City's Animal Control Officer, where she served until her retirement; and WHEREAS, Patti's love for animals has been evident, throughout her time of service; and WHEREAS, Patti has proven herself to be a dedicated and efficient public servant who has gained the admiration and respect of her fellow workers and the citizens of the City of Dunn; and WHEREAS, Patti has worked faithfully and diligently; one that you could depend upon to do whatever it took to get the job done; and WHEREAS, the Mayor and City Council of the City of Dunn are desirous on behalf of themselves, the other City officials and employees and the citizens of the City of Dunn, of expressing to Patti Collins their deep appreciation and gratitude for the service rendered by her to the City over the years. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council that we offer Patti our very best wishes for success, happiness, prosperity and good health in her future endeavors. This Resolution shall be incorporated into the official Minutes of the City of Dunn, and shall be in full force and effect from and after this 12a' day of March, 2019. Q0earN . Harris, yor Attest: 4TamWi2oiani, City Clerk x t l AgendaDUNN DUN IWL)UNN f City Council Meeting fr Date: March1989 * 2013 1989 * r i QUBJECT TITLE: Temporary Blocking of Streets for Second Annual Chalk Fest City Manager D Admin PublicAttachment: X Yes No i-Descriptiom Letter of Request from Harnett Arts Council • Advertisement D. PURPOSE: A request has been received from the Harnett County Arts Council requesting the temporary closing of Wilson Avenue between Broad Street and Edgerton Street for the Second Annual Chalk Fest 2019. The street will need to be clear of all cars and closed to all traffic, beginning on Friday, September 6, 8:00 a.m. until Saturday, September 7, 6:00 p.m. BACKGROUND: The first event held last year was a success. Chalk artists will produce their art in a 5 x 5 square on the east side of Wilson Avenue and Arts -related vendors will be on the west side of Wilson Avenue. There will not be any food and beverage vendors, since businesses will be open downtown, BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: To approve the temporary closing of Wilson Avenue between Broad Street and Edgerton Street for the Second Annual Chalk Fest 2019 as requested. Via 1 Harnett County Arts Council, Inc. P.O. Box 3314 Buies Creek, NC 27506 February 25, 2019 Steven Neuschafer City Manager PO Box 1065 Dunn, NC 28335 Subject: Chalk Fest 2019 Dear Mr. Neuschafer, The Arts Council would like to join with the City of Dunn again this year to showcase Dunn's historic downtown, celebrate the arts, and promote the Harnett County Arts Council. Our approach is to create a micro - festival format that will produce the maximum impact with a minimal footprint. We have selected the 100 block N. Wilson Ave between Broad St and Edgerton Street due to its high concentration of arts oriented establishments and its interesting cultural ambiance. Standouts on this strip include the iconic Sherry's Bakery, the Harnett Regional Theater, The Cellar Coffee House (opera on the sidewalk), and the City of Dunn Museum. Our working title for the micro arts festival is Second Annual Chalk Fest 2019. Chalk artists (single or team of 2-4 people) will produce their art in a 5 x 5 square on the east side of Wilson Avenue (two art spaces within each marked parking space). Arts related vendors will be on the street on the west side of Wilson Avenue. There will be no food and beverage vendors since there will be local businesses open in the area of the festival. The event would begin early Friday, September 6th and conclude about 6:00 pm on Saturday, September 7th. The public is invited, free of charge. The Arts Council would be responsible for producing. Last year was a success and we look forward to a larger attendance this year. Please contact me, if you have any question Kittrane Sanders, ksandersrd harnett.ara or 910-814-6028. Sincerely, Kittrane Sanders, HC Arts Council Chalk Fest Chair 1 r i h )klj °M Kittrane Sanders, HC Arts Council Chalk Fest Chair All -America City it, �r All -America City city Council Agenda } Meeting g {D'.a9 1989 * 2013 1989 * 2013 SUBJECT TITLE: Audit Contract FN 2018-2019 Presenter: City Manager Department: Attachment: X Yes No De •n: Audit Contract Public g Advertisement late: PURPOSE: Attached for your consideration, please find the proposed FN 2018-2019 Audit Contract from Petway Mills & Pearson, PA. The proposed audit price is $21,500, which is an increase of $200 from last year's audit price. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: To approve Audit Contract for FY 2018-2019 from Petway Mills & Pearson, PA as presented. PETWAY Members of the Board of Commissioners MILLS & City of Dunn, North Carolina PEARS ON, PA We are pleased to confirm our understanding of the services we are to provide the City CGRMrr6D FURucnccooNTAWS of Dunn for the year ended June 30, 2019. We will audit the financial statements of the governmental activities, the business -type activities, and each major fund, and the C. Briggs Potway, Jr, aggregate remaining fund information, including the related notes to the financial Phyllis M. Pearson statements, which collectively comprise the basic financial statements of the City of Dunn as of and for the year ended June 30, 2019. Accounting, standards generally accepted in the United States of America provide for certain required supplementary Zebulon office information (RSI), such as management's discussion and analysis (MD&A), to P.O. Box 1036 supplement the City of Dunn's basic financial statements. Such information, although 806 N. Arendell Ave. not a part of the basic financial statements, is required by the Governmental Accounting Zebulon, NC 27597 Standards Board who considers it to be an essential part of financial reporting for 919.269.7405 placing the basic financial statements in an appropriate operational, economic, or 919.269.8728 Fax historical context. As part of our engagement, we will apply certain limited procedures to the City of Dunn's RSI in accordance with auditing standards generally accepted in Raleigh Office the United States of America. These limited procedures will consist of inquiries of 9121 Anson way management regarding the methods of preparing the information and comparing the Suite 200 information for consistency with management's responses to our inquiries, the basic Raleigh, NC 2761.5 financial statements, and other knowledge we obtained during our audit of the basic 919.781.1047 financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI Is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: www.pmpcpa.com 1) Management's Discussion and Analysis. 2) Pension Schedules We have also been engaged to report on supplementary information other than RSI that accompanies the City of Dunn's financial statements, We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America, and we will provide an opinion on it in relation to the financial statements as a whole, in a report combined with our auditor's report on the financial statements]: Memberships: 1) Budgetary Comparison Schedules North Carolina Association of 2) Combining individual fund financial statements Certified public 3) Property Tax Schedules Accountants 4) Schedule of Expenditures of Federal and State Awards American Institute Audit Objectives of certified public The objective of our audit is the expression of opinions as to whether your financial Accountants statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the supplementary Information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in . accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of the City of Dunn and other procedures we consider necessary to enable us to express such opinions. We will issue a written report upon completion of our audit of the City of Dunn's financial statements. Our report will be addressed to the governing board of the City of Dunn. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise In which it is necessary for us to modify our opinions or add emphasis -of -matter or other -matter paragraphs. If our opinions on the financial statements are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or may withdraw from this engagement. Wewill also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will include a paragraph that states (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The paragraph will also state that the report is not suitable for any other purpose. If during our audit we become aware that the City of Dunn is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with U.S. generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements. Management Responsibilities Management is responsible for the basic financial statements and all accompanying information as well as all representations contained therein. As part of the audit, we will assist with preparation of your financial statements and related notes and potentially propose journal entries. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. You agree to assume all management responsibilities relating to the financial statements and related notes and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, who possesses suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them. Management is responsible for (1) designing, implementing, establishing, and maintaining effective internal controls, including internal controls over federal awards and for evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is a reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity with U.S. generally accepted accounting principles; and for compliance with applicable laws and regulations (including federal statutes) and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts or grant agreements, or abuse that we report. Additionally, as required by the Uniform Guidance, it is management's responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. The summary schedule of prior audit findings should be available for our review on July 1, 2019. You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains and indicates that we have reported on the schedule of expenditures of federal awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report thereon OR make the audited financial statements readily available to intended users of the schedule of expenditures of federal awards no later than the date the schedule of expenditures of federal awards is issued with our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (2) you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards. You are responsible for the preparation of the supplementary information in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying for us previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. You agree to assume all management responsibilities relating to the financial statements and related notes and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them. Audit Procedures—General An audit Includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential, and of any material abuse that comes to our attention. Our responsibility as auditors is limited to the period covered by our audit and does not extend to later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards. Audit Procedures—Internal Control Our auditwill include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from Illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material weakness. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City of Dunn's compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal statutes, regulations, and the terms and conditions of federal awards applicable to major applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of City of Dunn's major programs. The purpose of these procedures will be to express an opinion on City of Dunn's compliance with requirements applicable to each of its major programs in our report on compliance Issued pursuant to the Uniform Guidance, Other Services We will also assist in preparing the financial statements and related notes of City of Dunn in conformity with U.S. generally accepted accounting principles based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statement services previously defined. We, in our sole professional judgement, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. Engagement Administration, Fees, and Other We understand that your employees will prepare all cash or other confirmations we request and will locate any documents selected by us for testing. We will provide copies of our reports to the City of Dunn; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Petway Mills & Pearson, PA and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the Office of the State Auditor or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Petway Mills & Pearson, PA personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may Intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of seven years after the report release date or for any additional period requested by the Office of the State Auditor. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. We expect to begin our audit on approximately June 1, 2019 and to issue our reports no later than October 31, 2019. Phyllis M. Pearson, CPA is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. Our fee for these services will be $21,500. Our invoices for these fees will be rendered at the end of the engagement. In accordance with our firm policies, work may be suspended if your account becomes 90 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Government Auditing Standards require that we provide you with a copy of our most recent external peer review report and any subsequent reports received during the contract period. Accordingly, our 2018 peer review report accompanies this letter. We appreciate the opportunity to be of service to the City of Dunn and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. /°e ky Petway Mills & Pearson, PA RESPONSE: This letter correctly sets forth the understanding of the City of Dunn. 11 Title: Date: r� Bernard Robinson & Company, P Report on the Firm's System of Quality Control February 26, 2018 To the Partners of Petway Mills & Pearson, PA and the Peer Review Committee of the North Carolina Association of Certified Public Accountants We have reviewed the system of quality control for the accounting and auditing practice of Pctway Mills & Pearson, PA (the firm) in effect for the year ended September 30, 2017. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants (Standards). A summary of the nature, objectives, scope, limitations of, and the procedures performed in a System Review as described in the Standards may be found at www.aicpa.org/prsummary. The summary also includes an explanation of how engagements identified as not performed or reported in conformity with applicable professional standards, if any, are evaluated by a peer reviewer to determine a peer review rating. Firm's Responsibility The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. The firm is also responsible for evaluating actions to promptly remediate engagements deemed as not performed or reported in conformity with professional standards, when appropriate, and for remediating weaknesses in its system of quality control, if any. Peer Reviewer's Responsibility Our responsibility is to express an opinion on the design of the system of quality control and the firm's compliance therewith based on our review, Required Selections and Considerations Engagements selected for review included an engagement performed under Government Auditing Standards, including compliance audits under the Single Audit Act and audits of employee benefit plans. As a part of our peer review, we considered reviews by regulatory entities as communicated by the firm, if applicable, in determining the nature and extent of our procedures. 1501 Highwoods Blvd., Ste. 300 (27410) P.O. Box 19608 1 Greensboro, NC 27419 P: 336-294-4494 • F: 336-294.4495 brccpa.com Petway Mills & Pearson, PA February 26, 2018 Page 2 Opinion In our opinion, the system of quality control for the accounting and auditing practice of Petway Mills & Pearson, PA in effect for the year ended September 30, 2017, has been suitably designed and complied with to provide the fam with reasonable assurance of performing and reportingin conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with deficiency(les) or fail. Petway Mills & Pearson, PA has received a peer review rating of pass. BERNARD ROBINSON & COMPANY, L.L.P. LGC-205 CONTRACT TO AUDIT ACCOUNTS Rev. 10/2018 The Governing boaro Board of Commissioners of Primary Government Unit City Of Dunn and Discretely Presented Compo - and Primary Government Unit, together with DPCU (if applicable), hereinafter referred to as Governmental Units) Auditor Name Petway Mills & Pearson, PA Auditor Address 806 N. Arendell Ave Zebulon, NC 27597 Hereinafter referred to as Auditor for Fiscal Year Ending Audit Report Due Date 06/30/19 10/31/19 Must be within four months of FYE hereby agree as follows: 1. The Auditor shall audit all statements and disclosures required by U.S, generally accepted auditing standards (GAAS) and additional required legal statements and disclosures of all funds and/or divisions of the Governmental Unit(s), The non -major combining, and individual fund statements and schedules shall be subjected to the auditing procedures applied in the audit of the basic financial statements and an opinion shall be rendered in relation to (as applicable) the governmental activities, the business- type activities, the aggregate DPCUs, each major governmental and enterprise fund, and the aggregate remaining fund information (non -major government and enterprise funds, the internal service fund type, and the fiduciary fund types). 2. At a minimum, the Auditor shall conduct his/her audit and render his/her report in accordance with GAAS, The Auditor shall perform the audit in accordance with Government Auditing Standards if required by the State Single Audit Implementation Act, as codified in G.S. 159-34. If required by OMB Uniform Administration Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and the State Single Audit Implementation Act, the Auditor shall perform a Single Audit. This audit and all associated audit documentation may be subject to review by Federal and State agencies in accordance with Federal and State laws, including the staffs of the Office of State Auditor (OSA) and the Local Government Commission (LGC), If the audit requires a federal single audit performed under the requirements found in Subpart F of the Uniform Guidance (§200.501), it is recommended that the Auditor and Governmental Unit(s) jointly agree, in advance of the execution of this contract, which party is responsible for submission of the audit and the accompanying data collection form to the Federal Audit Clearinghouse as required under the Uniform Guidance (§200.512), If the audit and Auditor communication are found in this review to be substandard, the results of the review may be forwarded to the North Carolina State Board of CPA Examiners (NC State Board). County and Multi -County Health Departments: The Office of State Auditor will require Auditors of these Governmental Units to perform agreed upon procedures (AVPs) on eligibility determination on certain programs. Both Auditor and Governmental Unit agree that Auditor shall complete and report on these AUPs on Page 1 of 8 LCC -205 CONTRACT TO AUDIT ACCOUNTS Rev. 10/2018 eligibility determination as required by OSA and in accordance with the instructions and timeline provided by OSA. 3. If an entity is determined to be a component of another government as defined by the group audit standards, the entity's auditor shall make a good faith effort to comply in a timely manner with the requests of the group auditor in accordance with AU -6 §600.41 - §600.42. 4. This contract contemplates an unmodified opinion being rendered. If during the process of conducting the audit, the Auditor determines that it will not be possible to render an unmodified opinion on the financial statements of the unit, the Auditor shall contact the LGC staff to discuss the circumstances leading to that conclusion as soon as Is practical and before the final report is issued. The audit shall include such tests of the accounting records and such other auditing procedures as are considered by the Auditor to be necessary in the circumstances. Any limitations or restrictions in scope which would lead to a qualification should be fully explained in an attachment to this contract. 5. If this audit engagement is subject to the standards for audit as defined in Government Auditing Standards, 2011 revisions, issued by the Comptroller General of the United States, then by accepting this engagement, the Auditor warrants that he/she has met the requirements for a peer review and continuing education as specified in Government Auditing Standards, The Auditor agrees to provide a copy of the most recent peer review report to the Governmental Unit(s) and the Secretary of the LGC prior to the execution of an audit contract. Subsequent submissions of the report are required only upon report expiration or upon auditor's receipt of an updated peer review report. If the audit firm received a peer review rating other than pass, the Auditor shall not contract with the Governmental Unit(s) without first contacting the Secretary of the LGC for a peer review analysis that may result in additional contractual requirements. If the audit engagement is not subject to Government Accounting Standards or if financial statements are not prepared In accordance with U.S. generally accepted accounting principles (GAAP) and fail to include all disclosures required by GAAP, the Auditor shall provide an explanation as to why in an attachment to this contract or in an amendment. 6. It is agreed that time is of the essence in this contract. All audits are to be performed and the report of audit submitted to LGC staff within four months of fiscal year end. If it becomes necessary to amend this due date or the audit fee, an amended contract along with a written explanation of the delay shall be submitted to the Secretary of the LGC for approval. 7. It is agreed that GAAS include a review of the Governmental Unit's (Units') systems of internal control and accounting as same relate to accountability of funds and adherence to budget and law requirements applicable thereto; that the Auditor shall make a written report, which may or may not be a part of the written report of audit, to the Governing Board setting forth his/her findings, together with his recommendations for improvement. That written report shall include all matters defined as "significant deficiencies and material weaknesses" in AU -C 265 of the AICPA Professional Standards (Clarified). The Auditor shall file a copy of that report with the Secretary of the LGC. 8. All local government and public authority contracts for audit or audit -related work require the approval of the Secretary of the LGC. This includes annual or special audits, agreed upon procedures related to internal controls, bookkeeping or other assistance necessary to prepare the Governmental Unit's (Units') records for audit, financial statement preparation, any finance -related investigations, or any other audit- related work in the State of North Carolina. Invoices for services rendered under these contracts shall not be paid by the Governmental Unit(s) until the invoice has been approved by the Secretary of the LGC. (This also includes any progress billings.) [G.S. 159-34 and 115C-4471 All invoices for Audit work shall be submitted in PDF format to the Secretary of the LGC for approval. The invoice marked 'approved 'with approval date shall be returned to Page 2 of 8 LGC-205 CONTRACT TO AUDIT ACCOUNTS Rev. 1012018 the Auditor to present to the Governmental Unit(s) for payment. Approval is not required on contracts and invoices for system improvements and similar services of a non -auditing nature. 9. In consideration of the satisfactory performance of the provisions of this contract, the Governmental Unit(s) shall pay to the Auditor, upon approval by the Secretary of the LGC, the fee, which includes any costs the Auditor may incur from work paper or peer reviews or any other quality assurance program required by third parties (federal and state grantor and oversight agencies or other organizations) as required under the Federal and State Single Audit Acts. This does not include fees for any pre -issuance reviews that may be required by the NC Association of CPAs (NCACPA) Peer Review Committee or NC State Board of CPA Examiners (see Item 12). 10. If the Governmental Unit(s) has/have outstanding revenue bonds, the Auditor shall submit to LGC staff, either in the notes to the audited financial statements or as a separate report, a calculation demonstrating compliance with the revenue bond rate covenant. Additionally, the Auditor shall submit to LGC staff simultaneously with the Governmental Unit's (Units') audited financial statements any other bond compliance statements or additional reports required by the authorizing bond documents, unless otherwise specified in the bond documents. 11. After completing the audit, the Auditor shall submit to the Governing Board a written report of audit. This report shall include, but not be limited to, the following information: (a) Management's Discussion and Analysis, (b) the financial statements and notes of the Governmental Unit(s) and all of its component units prepared in accordance with GAAP, (c) supplementary information requested by the Governmental Unit(s) or required for full disclosure under the law, and (d) the Auditor's opinion on the material presented. The Auditor shall furnish the required number of copies of the report of audit to the Governing Board upon completion. 12. If the audit firm is required by the NC State Board, the NCACPA Peer Review Committee, or the Secretary of the LGC to have a pre -issuance review of its audit work, there shall be a statement in the engagement letter indicating the pre -issuance review requirement. There also shall be a statement that the Governmental Unit(s) shall not be billed for the pre -issuance review. The pre -issuance review shall be performed prior to the completed audit being submitted to LGC Staff. The pre -issuance review report shall accompany the audit report upon submission to LGC Staff. 13. The Auditor shall submit the report of audit in PDF format to LGC Staff when (or prior to) submitting the final invoice for services rendered. The report of audit, as filed with the Secretary of the LGC, becomes a matter of public record for inspection, review and copy in the offices of the LGC by any interested parties. Any subsequent revisions to these reports shall be sent to the Secretary of the LGC along with an Audit Report Reissued Form (available on the Department of State Treasurer website). These audited financial statements, excluding the Auditors' opinion, may be used in the preparation of official statements for debt offerings by municipal bond rating services to fulfill secondary market disclosure requirements of the Securities and Exchange Commission and for other lawful purposes of the Governmental Unit(s) without requiring consent of the Auditor. If the LGC Staff determines that corrections need to be made to the Governmental Unit's (Units') financial statements, those corrections shall be provided within three business days of notification unless another deadline is agreed to by LGC staff. If the OSA designates certain programs to be audited as major programs, as discussed in Item 2, a turnaround document and a representation letter addressed to the OSA shall be submitted to LGC Staff. 14. Should circumstances disclosed by the audit call for a more detailed investigation by the Auditor than necessary under ordinary circumstances, the Auditor shall inform the Governing Board In writing of the need for such additional investigation and the additional compensation required therefore. Upon approval by the Page 3 of 8 LGC-205 CONTRACT TO AUDIT ACCOUNTS Rev. 10/2018 Secretary of the LGC, this contract may be modified or amended to include the increased time, compensation, or both as may be agreed upon by the Governing Board and the Auditor. 15. If an approved contract needs to be modified or amended for any reason, the change shall be made in writing, on the Amended LGC-205 contract form and pre -audited if the change includes a change in audit fee (pre -audit requirement does not apply to charter schools). This amended contract shall be completed in full, including a written explanation of the change, signed and dated by all original parties to the contract. It shall then be submitted to the Secretary of the LGC for approval. No change to the audit contract shall be effective unless approved by the Secretary of the LGC, the Governing Board, and the Auditor. 16. A copy of the engagement letter, issued by the Auditor and signed by both the Auditor and the Governmental Unit(s), shall be attached to this contract, and shall be incorporated by reference as if fully set forth herein as part of this contract. In case of conflict between the terms of the engagement letter and the terms of this contract, the terms of this contract shall take precedence. Engagement letter terms that conflict with the contract are deemed to be void unless the conflicting terms of this contract are specifically deleted in Item 26 of this contract. Engagement letters containing Indemnification clauses shall not be accepted by LGC Staff. 17. Special provisions should be limited. Please list any special provisions in an attachment. 18. A separate contract should not be made for each division to be audited or report to be submitted. If a DPCU is subject to the audit requirements detailed in the Local Government Budget and Fiscal Control Act and a separate audit report is issued, a separate audit contract is required. If a separate report is not to be issued and the DPCU is included in the primary government audit, the DPCU shall be named along with the parent government on this audit contract. DPCU Board approval date, signatures from the DPCU Board chairman and finance officer also shall be included on this contract. 19. The contract shall be executed, pre -audited (pre -audit requirement does not apply to charter schools), and physically signed by all parties including Governmental Unit(s) and the Auditor, then submitted in PDF format to the Secretary of the LGC. 20. The contract is not valid until it is approved by the Secretary of the LGC. The staff of the LGC shall notify the Governmental Unit and Auditor of contract approval by email. The audit should not be started before the contract is approved. 21. Retention of Client Records: Auditors are subject to the NC State Board of CPA Examiners' Retention of Client Records Rule 21 NCAC 08N .0305 as it relates to the provision of audit and other attest services, as well as non -attest services. Clients and former clients should be familiar with the requirements of this rule prior to requesting the return of records. 22. This contract may be terminated at any time by mutual consent and agreement of the Governmental Unit(s) and the Auditor, provided that (a) the consent to terminate is in writing and signed by both parties, (b) the parties have agreed on the fee amount which shall be paid to the Auditor (if applicable), and (c) no termination shall be effective until approved in writing by the Secretary of the LGC. 23. The Governmental Unit's (Units') failure or forbearance to enforce, or waiver of, any right or an event of breach or default on one occasion or instance shall not constitute the waiver of such right, breach or default on any subsequent occasion or instance. 24. There are no other agreements between the parties hereto and no other agreements relative hereto that shall be enforceable unless entered into in accordance with the procedure set out herein and approved by the Secretary of the LGC. Page 4 of 8 LGc-205 CONTRACT TO AUDIT ACCOUNTS Rev. 10/2018 25. E -Verify. Auditor shall comply with the requirements of NCGS Chapter 64 Article 2. Further, if Auditor utilizes any subcontractor(s), Auditor shall require such subcontractor(s) to comply with the requirements of NCGS Chapter 64, Article 2. 26. All of the above paragraphs are understood and shall apply to this contract, except the following numbered paragraphs shall be deleted (See Item 16 for clarification). 27. The process for submitting contracts, audit reports and invoices is subject to change. Auditors and units should use the submission process and instructions in effect at the time of submission. Refer to the N.C. Department of State Treasurer website at https://www.nctreasurer.com/sig/Pages/Audit-Forms-and- Resources.aspx. 28. All communications regarding audit contract requests for modification or official approvals will be sent to the email addresses provided on the signature pages that follow. Page 5 of 8 LGC-205 CONTRACT TO AUDIT ACCOUNTS Rev. 1012018 FEES FOR AUDIT SERVICES For all non -attest services, the Auditor shall adhere to the independence rules of the AICPA Professional Code of Conduct and Governmental Auditing Standards (as applicable). Bookkeeping and other non - attest services necessary to perform the audit shall be included under this contract. However, bookkeeping assistance shall be limited to the extent that the Auditor is not auditing his or her own work or making management decisions. The Governmental Unit shall designate an individual with the suitable skills, knowledge, and/or experience necessary to oversee the services and accept responsibility for the results of the services. Financial statement preparation assistance shall be deemed a "significant threat' requiring the Auditor to apply safeguards sufficient to reduce the threat to an acceptable level. The Auditor shall maintain written documentation of his or her compliance with these standards in the audit work papers. Fees may not be included in this contract for work performed on Annual Financial Information Reports (AFIRs), Form 990s, or other services not associated with audit fees and costs. Such fees may be included in the engagement letter, but may not be included in this contract or in any invoices requiring approval of the LGC. See Items 8, 9, and 12 for details on other allowable and excluded fees. Prior to submission of the completed audited financial report, applicable compliance reports and amended contract (if required) the Auditor may submit invoices for approval for services rendered, not to exceed 75% of the total of the stated fees below. If the current contracted fee is not fixed in total, invoices for services rendered may be approved for up to 75% of the prior year audit fee. Should the 75% cap provided below conflict with the cap calculated by LGC staff based on the prior year audit fee on file with the LGC, the LGC calculation prevails. 20 NCAC 03 .0505: All invoices for services rendered in an audit engagement as defined in 20 NCAC 3 .0503 shall be submitted to the Commission for approval before any payment is made. Payment before approval is a violation of law. PRIMARY GOVERNMENT FEES Primary Government Unit City Of Dunn Audit $20,500 Writing Financial Statements $1,000 All Other Non -Attest Services $ 75% Cap for Interim Invoice Approval $15,375.00 DPCU FEES if ap licabie Discretely Presented Component Unit N/A Audit $N/A Writing Financial Statements $N/A All Other Non -Attest Services $N/A 75% Cap for Interim Invoice Approval $ Page 6 of 8 LGC-205 CONTRACT TO AUDIT ACCOUNTS Rev. 1012018 SIGNATURE PAGE AUDIT FIRM Audit Firm Petway Mills & Pearson, PA Authorized Firm Representative (typed or printed) Signg Phyllis M. Pearson, CPA Email Address Date Email Address 01/28/19 ppearson@pmpopa.com GOVERNMENTAL UNIT Governmental Unit City Of Dunn Date Primary Government Unit Governing Board Approved Audit Contract (Ref: G.S.15s-34(a)orG.S. 118C -447(e)) Mayor/Chairperson (typed or printed) Signature Date Email Address Chair of Audit Committee (typed or printed, or "NA") Signature Date Email Address GOVERNMENTAL UNIT— PRE -AUDIT CERTIFICATE (Pre -audit certificate not required for charter schools) Required by G.S. 159-28(al) or G.S. 115C-441(al) This instrument has been pre -audited in the manner required by The Local Government Budget and Fiscal Control Act or by the School Budget and Fiscal Control Act. Primary Governmental Unit Finance Officer (Wedorvdnted) Signature Date of Pre -Audit Certificate Email Address Page 7 of 8 LGC-205 CONTRACT TO AUDIT ACCOUNTS Rev. 10/2018 SIGNATURE PAGE — DPCU (complete only if applicable) DISCRETELY PRESENTED COMPONENT UNIT DPCU N/A Date DPCU Governing Board Approved Audit Contract (Ref; G.S. 159-34(a) or G.S. 115C -447(a)) DPCU Chairperson (typed or printed) Signature Date Email Address Chair of Audit Committee (typed or printed, or "NA") Signature Date Email Address DPCU — PRE -AUDIT CERTIFICATE (Pre -audit certificate not required for charter schools) Required by G.S. 159-28(al) or G.S. 115C-441(al) This instrument has been pre -audited in the manner required by The Local Government Budget and Fiscal Control Act or by the School Budget and Fiscal Control Act. DPCU Finance Officer (typed or printed) Signature Date of Pre -Audit Certificate Email Address Remember to print this form, and obtain all required signatures prior to submission. Page 8 of 8 AII•AmericaC4 lly 0 dunn AllAmerieaCip 1 City Council Agenda _ 1 ® Meeting J - ate: March 12,2019 1989 * 2813 1989 * 2613 SUBJECT TITLE: Resolution to approve the Water System Asset Management Plan Presenter: Eddie Staley (WithersRavenel) Department; Public Utilities Attachment: XYes No Description: Water System Asset Management Plan Public Hearing Advertisement Date: PURPOSE: WithersRavenel will present the City of Dunn Water Asset Management Plan whereby the plan must be adopted by the Dunn City Council and a copy of the signed resolution must be submitted to the NC Division of Water Infrastructure. BACKGROUND: Funded by the NC Division of Water Infrastructure in February 2017, the City of Dunn was awarded a Water Asset Inventory and Assessment Grant. The grant included mapping the water distribution system and performing an assessment of the distribution system and the water treatment plant. As part of the funding agreement, the City was required to create an Asset Management Plan along with a Capital Improvement Plan which will allow the City to plan and budget for upcoming capital improvement expenses. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve the Resolution, adopting the City of Dunn Water System Asset Management Plan as presented. RESOLUTION FOR CITY OF DUNN ADOPTION OF 2019 WATER SYSTEM ASSET MANAGMENT PLAN WHEREAS, the City of Dunn has committed to operating a water utility that serves residents, businesses, and industries within the City; and, WHEREAS, the City Council desires to financially plan for upcoming expenses and recognizes the need for budgeting the costs associated with utility capital improvements; and WHEREAS, the City understands the importance of having an inventory of assets and an assessment of conditions of the infrastructure, a capital improvement plan with projected cost estimates, and an operation and maintenance plan to ensure proper management of assets; and WHEREAS, the City received an Asset Inventory and Assessment (AIA) grant from the North Carolina Division of Water Infrastructure to fund the creation of an Asset Management Plan; and WHEREAS, the Asset Management Plan inventories and assesses the City's water treatment and distribution system, providing a risk score for each asset to prioritize assets for repair and replacement; and WHEREAS, short and long-term water replacement projects were then identified and included in a capital improvement plan; and WHEREAS, an operations and maintenance plan was developed for the water system to keep each asset functioning properly. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Dunn, North Carolina that the City of Dunn adopts and implements the 2019 Water System Asset Management Plan. Adopted this the 12th day of March, 2019. Oscar N. Harris, Mayor ATTEST: Tammy Wiliams, City Cleric WATER SYSTEM ASSET MANAGEMENT PLAN CITY OF DUNN, NC February 2019 Prepared for: City of Dunn, NC 401 East Broad Street Dunn, NC 28335 Phone: (910) 230-3500 Prepared by: WithersRavenel, Inc. 219 Station Road, Suite 101 Wilmington, NC 28405 Phone: (910) 256-9277 License #: C-0832 40 WithersRavenel oilOur People. Your Success. Table of Contents 1 2 3 4 5 3 7 ExecutiveSummary ...................................................................................................................................................2 Water Lines by Diameter Introductionand Background..................................................................................................................................3 Water Lines by Age WaterSystem Overview..........................................................................................................................................3 Water System Valves and Hydrants CriticalAssets.............................................................................................................................................................4 Elevated Storage Tank Locations 4.1 Water Treatment Plant...................................................................................................................................4 A. 4.2 Elevated Storage Tanks and Booster Pump Station.................................................................................5 B. 4.3 Water Lines, Valves, and Hydrants..............................................................................................................6 C. AssetRanking and Prioritization.............................................................................................................................7 Appendix V Capital Improvements Plan Project Matrix 5.1 Priority Ranking Methodology......................................................................................................................7 5.2 Asset Prioritization Results............................................................................................................................9 Water System Capital Improvement Plan.......................................................................................................... 12 6.1 Water Line Improvements.......................................................................................................................... 12 6.1.1 Potential CDBG Water Line Projects................................................................................................... 14 6.2 Booster Pump Station and Elevated Storage Tank Improvements. ................... ................................ 14 6.3 Water Treatment Plant Improvements....................................................................................................15 Operationand Maintenance Strategy................................................................................................................ 16 7.1 Elevated Storage Tank Maintenance........................................................................................................16 7.2 Booster Pump Station Maintenance......................................................................................................... 16 7.3 Water Treatment Plant Maintenance....................................................................................................... 17 Appendices Appendix I A.B. Uzzle WTP Schematic Appendix II Elevated Storage Tank Inspection Reports Appendix III City of Dunn Water System Maps A. Water Lines by Diameter B. Water Lines by Age C. Water System Valves and Hydrants D. Elevated Storage Tank Locations Appendix IV Risk Analysis Maps A. Water Lines by Criticality B. Water Lines by Replacement Year C. Potential CDBG Project Areas Appendix V Capital Improvements Plan Project Matrix Water System Asset Management Plan City of Dunn 1 1 Executive Summary This Asset Management Plan (AMP) inventories and assesses the City of Dunn's water treatment and distribution system. First, WithersRavenel inventoried the City's water lines, valves, and hydrants and integrated them into a Geographic Information System (GIS) database. Age and size of the water lines were added as attributes to the GIS database based on operator knowledge, existing data, and as -built drawings. This database along with the relevant attributes, including pipe age, lengths, and locations, were used to evaluate the condition of the various water distribution system assets. To inventory and assess the elevated water storage tanks, the booster pump station, and water treatment plant (WTP) infrastructure, WithersRavenel made site visits to each location and received operator input on the condition of each asset. Once each asset was assigned a condition, a criticality score was determined for each asset based on its consequence of failure. For example, a large diameter pipe was assigned a higher criticality score because the impact of failure would be more significant than a small diameter pipe. Then, an overall risk score was determined for each water line to prioritize assets for repair/replacement. This criticality ranking allowed for lines to be prioritized for repair/replacement based on their relative criticality within the distribution system. Water line replacement projects were then selected based on the results of the criticality analysis. Approximate costs were determined to replace the water lines and appurtenances for 5 -year planning periods from 2020 to 2050. Then, specific projects were selected for a 10 -year planning period. These projects were selected by looking at the overall criticality score, the calculated replacement year, and the City's 2011 Capital Improvements Plan. The projects were then spread out over the 10 -year planning period to allow for more uniform project expenses over the planning period. Lastly, an operations and maintenance (O&M) plan was developed for the water system to keep each asset functioning properly. This AMP serves as a guide to the City of Dunn's inventory of water system assets and incorporates a plan to keep the system functioning properly. Water System Asset Management Plan City of Dunn 2 Introduction and Background Dunn is a city located in central North Carolina in Harnett County, approximately 40 miles south of the City of Raleigh. The population of the City of Dunn is approximately 12,334 while the population of Harnett County is approximately 132,750. The City owns and maintains a water treatment plant and distribution system along with a wastewater treatment plant and collection system. This Asset Management Plan (AMP) has been created as part of an Asset Inventory and Assessment (AIA) project in order to document, map, and assess the condition of the various assets in the water system. In addition, the AMP and AIA are used to identify and prioritize improvements that are needed in the system. The goals of the AMP are to document the current water treatment and distribution infrastructure with GPS locations and relevant information (size, age, etc.), perform a condition assessment on all water system assets and document the collected information, create a Capital Improvement Plan with projected cost estimates that prioritizes projects needed in the system, and provide an operation and maintenance (O&M) plan that the utility can use to properly maintain the assets in the system. The AMP provides a narrative to the AIA that can be used as a guide to the information documented as part of the overall project. The information provided in this report documents the location and condition of the current water system infrastructure in the City of Dunn. Also, this report assesses and prioritizes this asset information so that future projects can be planned accordingly. The Capital Improvement Plan section details and gives cost estimates for the suggested projects, and the Operation and Maintenance Strategy section details how the City plans to keep the current and future infrastructure functioning properly. The methodology for the asset ranking and prioritization is summarized in this report as well. Altogether, this AMP serves as a guide for the City of Dunn to inventory current water system assets as well as plan for future improvements in the system. 3 Water System Overview The City of Dunn's water system consists of one conventional treatment plant, valves, hydrants, three elevated storage tanks, one booster pump station, and approximately 115 miles of distribution pipelines. The City of Dunn withdraws water from the Cape Fear River and treats this water to federal and state standards using a conventional treatment plant with a capacity of 8.0 MGD. The current plant was originally constructed in the 1960's but has since been upgraded and expanded to provide water for an increasing population over time. The City is allowed to withdraw up to 12.0 MGD from the Cape Fear River. Currently, the average daily withdrawal is approximately 3.06 MGD to meet the demands of the service area. There is on-site finished water storage at the WTP in two clear wells of 1.0 MG and 3.0 MG capacity. The distribution system is composed of a variety of different pipe materials including asbestos cement, cast iron, ductile iron, galvanized iron, and polyvinyl chloride (PVC). There are approximately 4,728 connections to the water distribution system which includes residential, commercial, industrial, and institutional customers. The City of Dunn also has interconnections with and sells water to a number of entities in the region which include the Eastover Sanitary District, Harnett County, Sampson County, the Town of Benson, and the Town of Falcon. In the distribution system, water is stored in one of three elevated storage tanks which are named the Powell (500,000 gallon), Carr (1,000,000 gallon), and Mary -Stewart (500,000 gallon) Tanks. The system has a finished water storage capacity of 6.0 million gallons (MG) by utilizing the two clear wells (1.0 MG and 3.0 MG) at the treatment plant and the three elevated storage tanks. High service pumps of 4, 6, and 8 MGD capacity are used to transport water from the WTP to the distribution system. There is one booster pump station (BPS) in the distribution system located adjacent to the Carr Tank Water System Asset Management Plan City of Dunn 3 used for increasing flow and pressure in a portion of the distribution system. Appendix III includes maps showing the locations of water lines, the WTP, elevated storage tanks, and the BPS in the City's water system. 4 Critical Assets This section describes the critical assets of the City's water system, which includes the water treatment plant (river intake, treatment infrastructure, and high service pumps), three elevated storage tanks, booster pump station, and water lines, valves, and hydrants. 4.1 Water Treatment Plant The City of Dunn owns and operates one water treatment facility, named the A.B. Uzzle Water Treatment Plant. This facility was constructed in 1968 and has been updated over the course of its lifetime. The facility has a treatment capacity of 8.0 MGD and is a conventional filtration plant. While some parts of the facility are past their useful lifetimes, the treatment plant continues to produce high quality drinking water that meets state and federal standards. This is evidenced by the lack of significant violations received by the City over the last 15 years recorded in the NC Water Watch System. Water from the Cape Fear River is pumped to the A.B. Uzzle Water Treatment Plant by a raw water pump station. Here, raw water passes through a bar screen and a traveling screen before being pumped by one of three pumps of 4, 6, and 8 MGD capacity. Water then travels through 14", 16", and 24" parallel force mains to the treatment plant. Water first flows through a flash mix basin where polymer, aluminum sulfate, sodium hydroxide, and activated carbon are added. Then, water flows through parallel flocculation and sedimentation basins. The sedimentation basins were retrofitted with tube settlers that cover a portion of the area, and sodium hypochlorite and sodium hydroxide are added at this location. Sludge from the sedimentation basins is sent to a lagoon for settling. After sedimentation, water flows through four parallel, dual media gravity filters. Filter backwash is also sent to a lagoon for settling solids from the water. After filtration, sodium hypochlorite and ammonia are added to form chloramines for disinfection, and phosphate is added as a corrosion inhibitor. In addition, sodium hydroxide is added for pH adjustment and fluoride is added. Water is stored in 1.0 MG and 3.0 MG clear wells until pumping to the distribution system by three high service pumps of 4, 6, and 8 MGD capacities. Supernatant from the lagoon is discharged to the Cape Fear River through a NPDES permit. The lagoon is dredged and solids are hauled for land application three times per year to remove excess accumulating sludge. If land application cannot occur, drying beds are used to concentrate and dewater the sludge. A schematic of the treatment plant process flow is given in Appendix I. Also, Table 1 gives a summary of the major treatment units at the plant. Water System Asset Management Plan City of Dunn 4 Table 1. Summary of major treatment units at the A.B. Uzzle WTP. Bar Screen 1 2018 N/A Traveling Screen 1 2019 N/A Raw Water Pum s 3 1988 4, 6, 8 MGD Flash Mix Basin 1 1968 8'MGD Flocculation Basins 2 1968 4 MGD Each Sedimentation Basins 2 1988 '' 4 MGD Each Dual -Media Gravity 4 1988 2 MGD Each Filters Chemical Feed: 14 2002 N/A Equipment Clear Well (1 MG) 1 1988 1 MG Clear Well (3 MG) 1 2002 3 MG High Service Pumps 3 1988 4, 6, 8 MGD Sludge Lagoon 1 1978 >> Unknown Sludge Pump Station 2 1978 Unknown Filter Backwash Pump 1 Unknown Unknown During a site visit to the treatment plant operators noted several issues that were in need of repair. For example, the powder activated carbon feeder at the rapid mix basin was not operational (which has since been repaired). Also, the Trac -Vac system in the sedimentation basins was not operating correctly, especially when temperatures drop below freezing. The City's 2011 Capital Improvements Plan indicates several other improvements at the plant that are expected to be completed in the next six years including alum sludge storage improvements, alum sludge concentrator upgrades, and purchasing off -river water storage. These projects are re-evaluated in an updated Capital Improvements Plan described in Section 7. 4.2 Elevated Storage Tanks and Booster Pump Station In addition to the two clear wells at the WTP with capacities of 1.0 MG and 3.0 MG, the distribution system contains three elevated storage tanks. The elevated storage tanks, named the Carr, Powell, and Mary -Stewart Tanks have storage capacities of 1.0 MG, 0.5 MG, and 0.5 MG gallons respectively. Table 2 gives information on each of the elevated storage tanks including the approximate addresses and locations, original construction dates, and storage capacities. The City of Dunn utilizes Utility Service Co. (owned by SUEZ) to inspect and maintain the three elevated storage tanks. Utility Service Co. periodically inspects and documents tank conditions, performs tank cleanings, and re -paints tanks as needed. Recent inspection reports from each of the elevated tanks is included in Appendix II. As a result of this partnership, Dunn's three elevated storage tanks remain in good, useful condition despite their age. Table 2, Summary information for three elevated storage tanks in the distribution system Water System Asset Management Plan City of Dunn The water system utilizes one booster pump station adjacent to the Carr elevated storage tank in order to increase flows/pressures in that area of the distribution system. The BPS utilizes a single pump and motor (40 HP) and can be operated by personnel at the treatment plant by SCADA/telemetry. The BPS also contains an offline, spare pump that could be used in the event of pump failure. There is currently no stand-by power system at the BPS. Table 3 gives relevant details on the BPS including pump type, motor size, age, and location. Table 3. Summary information on the distribution system BPS. Overall, the elevated storage tanks and BPS are in good condition and are well-maintained. However, there are several improvements that could be made to these assets in order to increase their operability and improve water quality. First, according to conversations with WTP operators, there is no way to drain the Mary -Stewart Tank without losing pressure to homes in the Benson area. Therefore, tank maintenance is usually completed at night in order to avoid customer complaints of low pressure. To fix this issue, an isolation valve should be installed to allow emptying of the tank without loss of pressure in the Benson area. In addition, the elevated storage tanks do not contain mixing systems. In order to decrease the potential for variation in water age, which could lead to an increase in disinfection by-products (DBPs) at customer taps, mixing systems could be installed in each elevated tank. Also, City staff indicated that water in the Powell Tank does not turn over due to its height (too short). To fix this, a mixing system may help with water age, but ultimately a BPS would need to be installed to increase turnover or a new, taller tank would need to be constructed. Lastly, standby power generation could be added to the BPS in order to keep the distribution system functioning properly in the event of a power outage. 4.3 Water Lines, Valves, and Hydrants The City of Dunn's water distribution system consists of over 114 miles of water lines to distribute water from the WTP to the City's service area. Pipe diameters range from less than 2 inches to 24 inches and pipe ages range from new to over 90 years old. The proportions of different water pipe diameters sorted by linear feet (LF) of pipe is shown in Figure 1, and the proportions of the ages of water pipe in the distribution system is shown in Figure 2. Water System Asset Management Plan City of Dunn . 5 2" . 4" to 6" a" to Al" . 12" to 16" . 19" to 24" Figure 1. Proportions of various water pipe diameters in the distribution system. .<10 .10to25 26to4a .41to55 .>55 Figure 2. Proportions of various water pipe ages (years) in the distribution system. As shown in Figure 1, the majority of the water lines are in the 4 to 6 -inch diameter range. There is also a significant quantity of 12 to 16 -inch pipe in the system, and only a small quantity of small Is 2 - inch) and large (18 to 24 -inch) diameter lines in the system. Figure 2 illustrates the general age of the distribution system pipes and shows that approximately 44% of the lines are greater than 55 years old. Approximately 4% of the lines have been installed in the last 10 years, and approximately 47% of the distribution system is between 10 and 40 years old. The locations of water lines, valves, and hydrants were recorded in the field by WithersRavenel using survey -grade GPS equipment. In addition, field teams documented the diameter/size and material (if possible) of water lines, valves, and hydrants. Age and size/diameter data from water line as-builts was also added to form the most complete database possible. The GPS and attribute information were imported into a GIS database for use by the City. This database serves as an inventory of the assets in the distribution system and can also be used to document and update asset condition. Maps of the distribution system that display the GPS data collected are attached in Appendix III. 5 Asset Ranking and Prioritization Each of the water lines inventoried was prioritized for improvement/ replacement. Based on the asset inventory and attributes stored in GIS, each asset was assigned a condition. Condition, also known as the "Likelihood of Failure" (LoF) for the risk analysis portion of this AMP, was based on the age of the asset, and the age was used to assign a numeric value for condition to the asset. In addition, "Consequence of Failure" (CoF), or criticality, was assigned to the water lines based on pipe diameter and general location. Lower scores for LoF and CoF indicate less risk, while higher scores indicate greater risk. Together, combining the condition and the consequence of failure of the assets allowed an overall risk score to be determined for each asset. The overall risk rating indicates the relative priority for repair/replacement of the asset. For this analysis, it was assumed that all appurtenances associated with a particular pipe segment (valves, hydrants, etc.) have the same LoF and CoF scores as the pipe segment itself. 5.1 Priority Ranking Methodology For the water lines in the City's distribution system, LoF was based on the age of the pipe. Regardless of the pipe material, it is very likely that newer pipe will be in better condition than older pipe. A Water System Asset Management Plan 7 City of Dunn numeric score for condition was assigned based on the age ranges shown in Table 4 below. In addition, the CoF for water lines was based on the pipe diameter and the location of the pipe. Larger diameter pipe indicates a greater CoF due to the greater water capacity that is transmitted by the pipe. In addition, the location of the pipe under pavement gives the asset a higher CoF compared to a location outside of pavement due to the added cost and logistics in repairing a pipe located under pavement. An additional 0.5 points was added to the criticality score if the water pipe serves a hospital or school. Table 5 gives the criticality scores assigned to the assets based on pipe diameter and location. Table 4. Likelihood of Failure (LoF) score based on water pipe age. G[iaS•] -29 Table 5. Consequence of Failure (CoF) score based on pipe diameter and location (inside/outside pavement). 20-24 MEMENNIMEM Pavement 10 20-24 Outside Pavement 9 14-16 Pavement 9 14-16 Outside Pavement 8 10-12 Pavement 8 10-12 Outside Pavement 7 6 - 8 Pavement 7 6-8 OutsidePavement 6 3-4 Pavement 6 3-4 Outside Pavement - 5 0.75-2 Pavement 6 0.75-2 Outside Pavement 5 Add 0.5 to CoF score if line serves a hospital or school The individual LoF and CoF scores assigned to each asset were multiplied together to determine an overall risk score for each asset. The risk scores range from 1 to 100, with a lower score meaning the asset is a lower risk (lower priority for repair/replacement) and a high score indicating the asset is a high risk (higher priority for repair/replacement). The risk matrix in Figure 3 illustrates the possible risk scores for the assets. Water System Asset Management Plan City of Dunn Rare--- Likelihood of Failure Almost Certain Risk Scale Legend Low Medium Significant High Extreme Figure 3. Risk Matrix illustrating the possible risk scores for the water system assets. 5.2 Asset Prioritization Results Using the ranking methodology described in Section 5.1, each of the water line segments was assigned a risk score. The risk score indicates the priority for repair/replacement of the pipe segment. Figure 4 gives a summary of the linear feet (LF) of pipe in each of the risk categories. Also, Figure 5 gives a summary of the linear feet of pipe for each risk score. Water System Asset Management Plan City of Dunn 9 a © 1 1 1 •1 • B 0 © 1 1 © 1 Rare--- Likelihood of Failure Almost Certain Risk Scale Legend Low Medium Significant High Extreme Figure 3. Risk Matrix illustrating the possible risk scores for the water system assets. 5.2 Asset Prioritization Results Using the ranking methodology described in Section 5.1, each of the water line segments was assigned a risk score. The risk score indicates the priority for repair/replacement of the pipe segment. Figure 4 gives a summary of the linear feet (LF) of pipe in each of the risk categories. Also, Figure 5 gives a summary of the linear feet of pipe for each risk score. Water System Asset Management Plan City of Dunn 9 7 10 9 8 7 6 5 4 3 2 1 1 I 2 I 3 I 4 I_.....5 —I 6 I 7 I 8 I 9 I 10 Rare ------------------------- Likelihood of Failure ---------------Almost certain Risk Scale Legend Low Medium Significant High Extreme Figure 4. Summary of linear feet (LF) of water pipe in each of the risk categories from Low to Extreme. Water System Asset Management Plan City of Dunn 10 Linear Feet 1,020 8,830 18,383 3,288 1,561 5,325 18,547 3,197 14,392 65,143 742 35,670 9,620 11,640 21,446 53,730 26,366 29,208 15,972 16,622 2,868 55,249 2,990 28,243 8,966 12,765 55,124 4,682 8,374 17,188 3,179 26,668 21,127 Figure S. Summary of risk scores by linear feet (LF) of water pipe The majority (78%) of the water lines in the City of Dunn's distribution system scored in the Medium to Significant risk categories. A small proportion (about 1%) of pipe scored in the Low risk category and a moderate amount (18%) scored in the High risk category. About 21,000 LF, or 4% of the water lines inventoried, scored in the Extreme risk category. The map in Appendix IV gives an illustration of where the different risk areas are located in the City. The line segment in the Extreme risk category is the 16 -inch line leaving the WTP traveling on East E Street in Erwin to Dunn. Based on these results, potential projects were selected and prioritized in Section 6 based on the associated risk scores. Water System Asset Management Plan City of Dunn 11 6 Water System Capital Improvement Plan 6.1 Water Line Improvements Based on the risk analysis and risk score given to each asset in the City of Dunn's water system, each of the water line segments were prioritized for repair/ replacement based on their risk score. A replacement year was assigned to each water line asset based on this score. Table 6 shows the length of pipe that should be replaced in each 5 -year period sorted by pipe diameter assuming water pipes have useful lifetimes of 50 years. The table shows the recommended pipe replacement lengths for the next 30 years. Table 6. Summary of linear feet (LF) of pipe to be replaced in each 5 -year period by pipe diameter. To determine replacement costs for these potential projects, the average cost for water line replacement was assumed to be $80,000/inch diameter/mile pipeline. This estimated cost assumes the full price of replacing a water line by dig -and -replace with ductile iron pipe (DIP) at an average depth of 7 ft. and includes the cost of appurtenances (hydrants, valves, etc.) along the alignment. Based on this value, a cost for replacement of the water lines in 5 -year periods was determined based Water System Asset Management Plan 12 City of Dunn < 4 24,722 7 6 29,7457 8 14,069 10 1,093 2020 12 11,832 14 1;239 16 24,088 24 `' 857 < 4 1,225 6 ;' 1,848 2025 12 2,911 16 21,500 20 427 < 4 2,417 6 6,810 2030 8 -; 1,917 12 1,037 2035 N/A None < 4 1,290 2040 6 4,995 12 343 2045NNJ None 12,876 41,106 13,216 982 205013,267 6,625 2,995 218 2,547 To determine replacement costs for these potential projects, the average cost for water line replacement was assumed to be $80,000/inch diameter/mile pipeline. This estimated cost assumes the full price of replacing a water line by dig -and -replace with ductile iron pipe (DIP) at an average depth of 7 ft. and includes the cost of appurtenances (hydrants, valves, etc.) along the alignment. Based on this value, a cost for replacement of the water lines in 5 -year periods was determined based Water System Asset Management Plan 12 City of Dunn on the values in Table 6. Based on these estimates, the City of Dunn would need to allot approximately $1,120,000 per year to provide for the improvements over the 30 -year period described in Table 6. Figure 6 illustrates the costs of the projected improvements for each 5 -year period from 2020 to 2050. In reality, these project costs would be spread over the 30 -year period to avoid drastic jumps in expenses from one period to another. However, the initial 10 -year planning period costs will be greater than this average due to several large projects that are in need of completion. 534,aa0,eoo 53z,oe0,000 rio,om,aa0 $B,W0,000 $6,Ooo,oW 54,000,000 5z,aoo,oao 2020 3025 2030 2035 2040 2045 loco SyearCorts -----Average 5V vC.,s Figure 6. Costs for each 5 -year planning period from 2020 to 2050 to replace high-priority water lines and appurtenances in the City of Dunn. Based on the project asset priority ranking and overall cost estimates, specific projects needed by the City of Dunn over the next ten years were incorporated into a Capital Improvements Plan (CIP) Project Matrix shown in Appendix V. The matrix describes the location and costs for specific projects with high risk scores that are priorities for completion. The projects are also described below. Note that this matrix only includes the highest priority projects for completion. Approximate costs for these projects were obtained utilizing a total cost for water line replacement of $80,000/inch diameter/mile pipeline. • WTP along East E Street to Dunn - 22,000 LF water line • Highway 301 from Dunn to Benson - 19,000 LF water line • East Broad Street Area - 10,000 LF water line • Vicinity of North Ellis Avenue and North McKay Avenue - 18,000 LF water line • West Broad Street Area - 13,000 LF water line • East Edgerton Street and East Cumberland Street Area - 10,000 LF water line • East Johnson Street Area - 13,000 LF water line • North Powell Avenue and North Ashe Avenue - 3,000 LF water line • East Vance Street - 3,000 LF water line • South McKay Avenue and South King Avenue Area - 13,000 LF water line Water System Asset Management Plan City of Dunn 13 6.1.1 Potential CDBG Water Line Projects Based on the water line replacement projects selected as part of the risk analysis, specific projects were selected for potential Community Development Block Grant (CDBG) funding. These projects are intended to improve the quality of life in low-income areas. The Potential CDBG Projects Map in Appendix IV illustrates the potential project areas based on property values and water lines with high criticality scores. Based on this information, potential CDBG projects include: • East Johnson Street Area - 13,000 LF water line • North McKay and North Layton Avenue - 6,000 LF water line (18,000 LF total project) • East Vance Street - 3,000 LF water line • South McKay Avenue and South King Avenue Area - 13,000 LF water line These projects are included in the CIP Project Matrix in Appendix V, but the completion date of these projects could be sooner depending on the availability and allotment of CDBG funds for the projects. 6.2 Booster Pump Station and Elevated Storage Tank Improvements The three elevated storage tanks in the distribution system are all in good condition despite their ages based on the inspection reports provided by Suez in Appendix II. With continued proper inspections and maintenance, the useful lifetime of these tanks should be approximately 65 years. Based on an anticipated useful lifetime of 65 years, the Carr and Powell tanks may need to be replaced before the year 2050. However, City staff have indicated the need to add a new elevated storage tank south of the City near the Food Lion Distribution Center. This would allow the Powell tank to be decommissioned before its 65 -year useful lifetime once the new tank south of the City is installed. The approximate costs shown in Table 7 were estimated based on recent bids for similar elevated water storage tanks and scaled based on the storage capacity. Table 7. Approximate replacement costs for the Powell and Carr elevated storage tanks. The only booster pump station (BPS) in the system is located adjacent to the Carr Tank and was constructed in 2011. The useful lifetime of the pumping equipment is expected to be approximately 30 years from the date of construction. Based on this assumption, the approximate replacement year for the pumping equipment at the BPS is 2041. Table 8 gives the anticipated replacement cost for the pumping equipment at the BPS based on recent bids received for similar water pumping systems. Table 8. Approximate replacement cost and year for the water BPS located adjacent to the Carr Tank. There are several other smaller improvements that could be made at the elevated storage tanks and BPS to improve system operation. One upgrade that could be made is the installation of a stand-by generator at the station. This would allow adequate pressure to be provided to the central portion of the distribution system in the event of power outages. Also, mixing systems could be added to the Water System Asset Management Plan City of Dunn 14 500,000 $1,250,000 2025 Replace Powell Tank with Southern Dunn Tank Carr Tank+' 1,000;000 $2,500,000 2031 The only booster pump station (BPS) in the system is located adjacent to the Carr Tank and was constructed in 2011. The useful lifetime of the pumping equipment is expected to be approximately 30 years from the date of construction. Based on this assumption, the approximate replacement year for the pumping equipment at the BPS is 2041. Table 8 gives the anticipated replacement cost for the pumping equipment at the BPS based on recent bids received for similar water pumping systems. Table 8. Approximate replacement cost and year for the water BPS located adjacent to the Carr Tank. There are several other smaller improvements that could be made at the elevated storage tanks and BPS to improve system operation. One upgrade that could be made is the installation of a stand-by generator at the station. This would allow adequate pressure to be provided to the central portion of the distribution system in the event of power outages. Also, mixing systems could be added to the Water System Asset Management Plan City of Dunn 14 elevated storage tanks to decrease variation in water age and increase water quality. Lastly, an isolation valve could be installed at the Mary -Stewart tank to prevent decreases in water pressure for customers in the Benson area when the tank is drained. The approximate costs and replacement years for these smaller projects are included in Table 9. Table 9. Approximate costs and completion years for miscellaneous BPS and elevated storage tank projects. Stand-by Generator for BPS $100,000 2024 Mary -Stewart Isolation Valve $50,000 2025 Tank Mixing Systems (3) $80,000 2028 6.3 Water Treatment Plant Improvements There are several improvements that should be completed at the Dunn WTP to improve the operability and effectiveness of the treatment process. Several of these projects were mentioned in the City's 2011 CIP and costs have been updated in this CIP. Several other projects were added based on conversations with WTP staff during a site visit in the summer of 2018. The approximate costs of these projects are given in Table 10 and shown in the CIP Project Matrix in Appendix V. • Alum Sludge Storage Improvements - An additional 50% of sludge storage capacity is needed to handle the current capacity of the plant. In addition, a truck loading pump station is needed to load trucks for land application. • Sludge Handling Facility (Belt Press) - A belt press would allow the WTP to become less dependent on land application for sludge disposal. Wet weather and the difficulty of securing farmers to utilize the sludge pose challenges to the plant, and a sludge handling facility would reduce the volume of sludge to be disposed. Thickened sludge may then be sent to the local landfill or a composting company. • Alum Sludge Concentrator Renovation - The concentrator is past its useful life and is in constant need of repairs. In addition, the capacity should be upgraded to support the current treatment capacity of the plant. • Sedimentation Basin Trac Vac Renovation - The four units including hoses, valves, and control modules are in need of replacement. • Purchase Off -River Water Storage - The City desires to purchase additional reservoir storage in the event of water quality concerns in the Cape Fear River. • Lagoon Pump Station Renovation - The existing lagoon pump station was constructed in the 1970s and is past its useful lifetime. Table 10. Anticipated costs and replacement years for improvements needed at the Dunn WTP. Water System Asset Management Plan City of Dunn 15 $675,000 2022 Alum Sludge Storage Improvements Sludge Handling Facility (Belt Press) $400,000 2023 Alum Sludge Concentrator $140,000 2024 Renovation Sedimentation Basin Trac Vac $325,000' 2025 Renovation Purchase Off -River Water Storage $375,000 2027 Lagoon Pump Station Renovation $300,000 j 2029 Water System Asset Management Plan City of Dunn 15 7 operation and Maintenance Strategy Operation and Maintenance for the City of Dunn water treatment and distribution system focuses on upkeep of the elevated storage tanks, booster pump station, and treatment plant equipment. Maintenance consists of "Emergency Maintenance," which is corrective action needed quickly to keep the system operational, and 'Preventative Maintenance', which is routine, scheduled tasks in order to prevent problems before they arise. The items below represent routine maintenance items performed throughout the treatment and distribution system. 7.1 Elevated Storage Tank Maintenance The City has a maintenance contract with Utility Service Co., Inc. (owned by Suez) to perform inspections and maintenance on the three elevated storage tanks in the distribution system. Recent condition assessment reports for each tank are included in Appendix II. Routine inspection items include the following: • Coating Type and Conditions o Note interior coating condition, exterior coating condition, and logo condition o Take photos to document condition of each • Safety o Note any safety climbing devices and if they are properly secured o Note any deficiencies with access hatches • Sanitary o Inspect vent screen, overflow pipe screen flapper o Note whether there is any evidence of foreign matter or sediment present in the tank • Security o Ensure fence around the site is secure, the ladder gate/access door are locked, and the access hatch is locked and secure o Note any evidence of vandalism • Structural o Inspect the foundation, legs, access ladders, column flanges, anchor bolts, riser pipe, riser rods, wind rods, balcony, interior ladders, roof, vents, overflow pipe and welds and note any deficiencies such as corrosion/rust o Ensure connections are watertight and there are no visible leaks o Take photos to document condition In addition, the following maintenance items are completed on a rotating schedule: • Re-coat/re-paint exterior and interior • Disinfect according to an approved AWWA method 7.2 Booster Pump Station Maintenance The booster pump station located adjacent to the Carr storage tank is operated and monitored with SCADA, allowing operators to control and monitor the station from the WTP. The BPS should be inspected weekly, and routine pump station maintenance should include the following items: • Inspect, clean, and remove debris from pump station structure and outside perimeter • Inspect and exercise valves - ensure they are operating correctly • Inspect and lubricate pumps and other mechanical equipment • Verify the proper operation of the alarms, telemetry system and auxiliary equipment • Note any visible leaks • Note any visible rust/corrosion • Other testing procedures as recommended by the pump manufacturer • Document the inspection and document any corrective maintenance completed Water System Asset Management Plan 16 City of Dunn 7.3 Water Treatment Plant Maintenance The City of Dunn's WTP has a routine maintenance schedule to ensure proper operation of the treatment system. The following items are typical maintenance duties documented in the Plant Preventive Maintenance Schedule: • Trac -Vacs, Flocculator, and Air Compressors o Pull up Trac -Vacs 1, 2, 3, and 4 and clean (monthly) o Grease flocculator bearings and gear box (quarterly) o Change oil in gear box (semi-annually) o Air compressors 1 and 2 - change oil, filter, belts (quarterly) • Raw, Finished, and Chemical Pumps o Check oil levels and top off as needed (weekly) o Check for leaks (daily) o Check and clean strainers for chemical pumps (weekly) o Oil sink sample pumps (quarterly) o Change oil in lagoon pump, check belts and grease (4-6 months) o Check packing - adjust/tighten or replace when needed (monthly) o Change oil in Clari-Vac pump (annually) • WTP and Raw Water Electrical o Lighting interior/exterior - clean fixtures, replace lamps as needed (weekly) o Switch gear and high voltage applications - service and cleaning (2-3 years) o PLCs and Controls - check for moisture and dirt, clean when needed, check faults and fuses (monthly) Generators - WTP and Raw Water o Check fuel level, coolant level, engine oil level, and complete walk around visual inspection (weekly) o Check fan belts, complete batter test (monthly) o Complete start/run under load for a minimum of two hours (monthly) • Fire Protection o Fire extinguishers - professionally service (annually) o Fire extinguishers - service inspection (monthly) • Heating, Ventilation, and Air Conditioning (HVAC) o Air filters - clean/replace as needed (quarterly) • Plumbing o Toilets - check for leaks and running water (monthly) o Faucets and shut -offs - check for leaks and drips (monthly) • Landscaping and Grounds - WTP and Raw Water o Walk property - pick up trash (daily) o Mow lawn - edge if needed (weekly/seasonal) o Weed - remove weeds as they are seen (seasonal) o Fence - monitor condition, clean and repair as needed (semi-annually) o Pest and disease control - monitor and treat (weekly/seasonal) • Traveling Screen/Intake o Run screens - during fall/winter months Monday, Wednesday, and Friday o Clean intake - shutdown required (2-4 years) • Tanks, Vaults, and High Service Pumps o Check vaults for flooding and good operation condition (weekly) o Lubricate - spring, limit switch, and connectors (monthly) o Grease booster pump/motor (3-4 months) o Change oil in pumps (semi-annually) • Vehicle Maintenance o Check oil and tire pressure (weekly) o Wash and clean interior (weekly) Water System Asset Management Plan City of Dunn 17 Lawn Equipment o Zero turn lawnmower - change oil, air filter, and fuel filter (50-75 hours of use) o Replace and sharpen blades (after every two cuts) Water System Asset Management Plan 18 City of Dunn Appendix I CAPE FEAR RIVER SYSTEM BAR TRAVELING SCREEN SCREEN RAN NATER PUMPS HIGH SERVICE PUMPS ClLf OF DUNN WATER TREATMENT PLANT REACH MIX RASUI 3,W0 WO GALLOII CIEARV'IELL :WIATIOtI� SEDIMENTATION BASIN BASIN ]CUTATIOH SEDIMENTATION BAMN BASIN GRAMI FILTER] SODIUM SODIUM HYPOCHLORITE. HYDROXIDE, SODIUM HYDROXIDE FLUORIC£, RR SODIUM BACXYIASH HYPOCHLORITE. TO IAGOOP AIAAIOt11A. PHOSPHATE GRANIY GRAVIN FILTER A L REFER T GRAMI FILTER] TREATMENT TRAIN PROCESS FLOW GRAVItt RR 1,WO,WSGALlOt1 CIFARVYELL _ SODIUM GRAVIN FILTER A HYDROXIDE, wowoE, SODIUM HYPOC LCKFT, SACRVIAS SCHENK PHOSPHATE TREATMENT TRAIN PROCESS FLOW Appendix II A101101 a q= IIEi[1i164lllikt%i4tfYt11!trtliit,t` lktt�t�,4t4tttl�t�lF4t�t�11���0�V`�� CONDITION ASSESSMENT REPORT City Of Dunn Contact Information: Administrative: Address: Dean Gaster P O Box 1065 Dunn, NC 28335 Job: Pam Given Tank Name: Carr & Wilson Tank Location: 600 North Wilson Avenue Tank Size and Style: 1,000,000 Elevated Project Number: 110896 Inspection Date: March 16, 2018 Inspected By: Jared Whitney Phone/Email: 910-890-3803 dgaster@dunn-nc.org Summary A visual inspection was performed on the exterior condition. The tank is in good condition. The exterior continues to be in good condition with no nonconforming items to report. The interior coating was recently renovated and is in good condition. Coating Type & Conditions • Interior Coating Condition: Interior coating was recently renovated and is in good condition. • Exterior Coating Condition: Exterior coating has faded and chalked but continues to provide protection to the substrate. • Logo Condition: No deficiencies noted. Exterior coating Exterior coating suet www,utilityservice.com 2 Exterior coating Exterior coating Interior Interior Interior Interior Suez www.utilityservice.com 3 Safety Safety Climbing Devices: Ladders are equipped with secured safety climb devices. Access Hatchl: No deficiencies noted. Sanitary • Vent Screen: No deficiencies noted with vent screen. • Overflow Pipe Screen Flapper: Overflow pipe is equipped with flap gate. No deficiencies noted with flapper. Evidence Of Foreign Matter: No evidence of foreign matter observed. Sediments: No sediment present in tank. Roof vent screen Security Overflow flapper cqasuet www.utilityservice.com 4 • Fence Around Site: Tank is located inside the Plant Facility and is secure. • Ladder Gate/Access Door: Exterior ladder has a ladder gate installed and is locked. • Access Hatch Locked: Access hatch is locked and secured. • Evidence Of Vandalism: No evidence of vandalism was found. Roof access hatch locked Structural Ladder gate locked • Foundation: Foundation appears in good condition and there is no erosion occurring around foundation. • Legs: No deficiencies noted with tank legs. Paint coating continues to protect the substrate. • Access Ladders: No deficiencies noted for dry -side access ladder stiles, rungs and connections. • Column Flanges: Column flanges are painted and no corrosion is present. • Anchor Bolts: Anchor bolts are protected and show no rust or corrosion. • Riser Pipe: No deficiencies noted with riser. Paint coating continues to protect the substrate. • Riser Rods: No deficiencies noted with riser rods. • Wind Rods: No deficiencies noted with wind rods. • Watertight Conditions: There are no visible leaks at manway, riser or legs. • Balcony: No deficiencies or corrosion damage noted for balcony railings and landings. • Interior Ladders: No deficiencies noted for the interior ladder stiles, rungs and connections. • Roof: Roof Trusses, Rafters and their connections are sound and in good condition. • Vents: No deficiencies noted with vent. • Overflow Pipe: No deficiencies noted. Overflow pipe extends to ground level. • Welds: No deficiencies noted with weld seams. suet www.utilityservice.com 5 Riser manway Access ladder Balcony and handrail Roof vent suet www.utilityservice.com City Of Dunn ATTN: Pam Given P O Box 1065 Dunn, NC 28335 Vf11I[@16441&161066i4kt4titklttt��` tllltt4°s ltttlitf t,s�4i"��\���,�i�V�`� ti CONDITION ASSESSMENT REPORT Tank Name: City Of Dunn Contact Information: Administrative: Address: Dean Gaster P O Box 1065 Dunn, NC 28335 Job: Pam Given Mary Stewart Tank Location: U S 301 North Tank Size and Style: 500,000 Elevated Project Number: 110898 Inspection Date: March 14, 2018 Inspected By: John Brunty Phone/Email: 910-890-3803 dgaster@dunn-nc.org Summary A visual inspection was performed on the exterior condition. The tank is in good condition The interior coating was not fully inspected but will be at the next scheduled washout when the interior will be cleaned, inspected and disinfected. Interior roof and structure was partially inspected from hatch. Personnel are not allowed to enter the structure (i.e. "break the plane") when filled with water in order to maintain compliance with the OSHA 1926.1201 Confined Space for Construction Standard. However, based on this limited view no deficiencies were noted with roof trusses, rafters and their connections. Coating Type & Conditions • interior Coating Condition: Visible areas of the Interior lining are in good condition and continues to protect the substrate. • Exterior Coating Condition: No deficiencies noted in the exterior coating. • Logo Condition: No deficiencies noted. Exterior coating Exterior coaling suet www.utilityservice.com 2 Exterior coating Exterior coaling Exterior coating Exterior coaling Interior suet www.utilityservice.com Interior Safety • Safety Climbing Devices: Ladders are not equipped with safety climb devices. Installation of climb devices will be scheduled. • Access Hatchl: No deficiencies noted. • Access Hatchl: Good Sanitary • Vent Screen: No deficiencies noted with vent screen. • Evidence Of Foreign Matter: No evidence of foreign matter observed. • Sediments: The interior was not inspected. Roof vent screen Security CAsuet www.utilityservice.com 4 • Fence Around Site: Tank is located inside a fenced -in area that is secure. • Ladder Gate/Access Door: Exterior ladder has a ladder gate installed and is locked. • Access Hatch Locked: Access hatch is locked and secured. • Evidence Of Vandalism: No evidence of vandalism was found. Roof access hatch locked Structural Ladder gate locked • Foundation: Foundation appears in good condition and there is no erosion occurring around foundation. • Legs: No deficiencies noted with tank legs. Paint coating continues to protect the substrate. • Access Ladders: No deficiencies noted for dry -side access ladder stiles, rungs and connections. • Column Flanges: Column flanges are painted and no corrosion is present. • Anchor Bolts: Anchor bolts are protected and show no rust or corrosion. • Riser Pipe: No deficiencies noted with riser. Paint coating continues to protect the substrate. • Riser Rods: No deficiencies noted with riser rods. • Wind Rods: No deficiencies noted with wind rods. • Watertight Conditions: There are no visible leaks at manway, riser or legs. • Balcony: No deficiencies or corrosion damage noted for balcony railings and landings. • Interior Ladders: Interior ladder partially inspected from hatch. Rungs are showing corrosion and will be scheduled for replacement. • Roof: Interior roof structure partially inspected from hatch. No deficiencies noted with roof trusses, rafters and their connections. • Vents: No deficiencies noted with vent. • Overflow Pipe: Tank is equipped with an internal overflow. suet www.utilityservice.com 5 ® Welds: No deficiencies noted with weld seams. • Float System: Float system is in working condition. No deficiencies noted. • Level Indicator: Level indicator is in working condition with no deficiencies noted. Access ladder Riser manway Roof vent Balcony and handrail s u e2 www.utiIityservice.com City Of Dunn ATTN: Pam Given P O Box 1065 Dunn, NC 28335 AWSIi MMTiTi 4CEil€.ilkli!�44i�k{f1EtlE'.'tt�tt4�t' !flitk�tl4t11144�E4,��t\il�t,Ad,`t��`,, tt1E11;11�\lit A`tl�O���t� CONDITION ASSESSMENT REPORT Tank Name: City Of Dunn Contact Information: Administrative: Address: Dean Gaster P O Box 1065 Dunn, NC 28335 Powell Ave Tank Location: 102 N Powell Ave Tank Size and Style: 500,000 Elevated Project Number: 110899 Inspection Date: May 1, 2018 Inspected By: Lamar Whitmire Phone/Email: 910-890-3803 dgaster@dunn-nc.org Summary The tank interior was cleaned, washed out, inspected and disinfected according to AWWA Standards Spray Method #2 and made ready for service. The tank will be scheduled for a Visual Inspection in 2019. Coating Type & Conditions • Interior Coating Condition: Interior coating is in good condition and continues to protect the substrate. • Exterior Coating Condition: Exterior coating has faded and chalked but continues to provide protection to the substrate. • Logo Condition: No deficiencies noted. Exterior Exterior suet www.utilityservice.com 2 Exterior Exterior Exterior Exterior Interior bowl before washout Suet www.utiIityservice.com Interior bowl after washout Safety • Safety Climbing Devices: Ladders are equipped with secured safety climb devices. • Access Hatch1: No deficiencies noted. Sanitary • Vent Screen: No deficiencies noted with vent screen. • Evidence Of Foreign Matter: No evidence of foreign matter observed. • Sediments: Light sediment in bottom of tank was cleaned out with pressure washing. Roof vent screen Security • Fence Around Site: Tank is located inside a fenced -in area that is secure. • Ladder Gate/Access Door: Exterior ladder has a ladder gate installed and is locked. • Access Hatch Locked: Access hatch is locked and secured. Suez www.utiIityservice.com 4 Evidence Of Vandalism: No evidence of vandalism was found. Roof access hatch locked Structural Ladder gate locked • Foundation: Foundation appears in good condition and there is no erosion occurring around foundation. • Legs: No deficiencies noted with tank legs. Paint coating continues to protect the substrate. • Access Ladders: No deficiencies noted for dry -side access ladder stiles, rungs and connections. • Column Flanges: Column flanges are painted and no corrosion is present. • Anchor Bolts: Anchor bolts are protected and show no rust or corrosion. • Riser Pipe: No deficiencies noted with riser. Paint coating continues to protect the substrate. • Riser Rods: No deficiencies noted with riser rods. Wind Rods: No deficiencies noted with wind rods. Watertight Conditions: There are no visible leaks at manway, riser or legs. • Balcony: No deficiencies or corrosion damage noted for balcony railings and landings. • Interior Ladders: Interior ladder rungs are showing corrosion and will be scheduled for replacement. • Roof: The interior roof does not have roof beams. No deficiencies noted. • Vents: No deficiencies noted with vent. • Overflow Pipe: Tank is equipped with an internal overflow. • Welds: No deficiencies noted with weld seams. • Float System: Float system is not working and will be scheduled for repair. • Level Indicator: Level indicator is not working and will be scheduled for repair. SUeZ www.utilityservice.com 5 Access ladder Riser manway Roof vent Balcony and handrail ffipsue2 www.utilityservice.com 6 City Of Dunn ATTN: Pam Given P O Box 1065 Dunn, NC 28335 Appendix III DUNN, NC WA TER LINE B Y DIAMETER 17 f 4� f epi R " %%r 4 "1 Legend Water Main DIAMETER — it -te' "`..f za' za WithersRavenel v.,9 �onnCftyLImKs YAPo a�oni� m�,ma�:z FM,H q aeM�OGpen 0 Iq 0 ubrt,aM NeG Suseeaammvifiy n....... -n• r�rn..rr�...�"�cvrY.�e_o u�...., P - YCNI] FtinIH DAcllll9/3glq Gm1eJ Bn OEV WATER LINE BY INS TA L LA TIYEA R ry Legend Water Main YEAR -- 1920-1960 a^^----^ 1961-1960 1961-2000 -- 2001-2010 WithersRavenet 2011 2017 ` C WA TER SY.STEM m p$ 4 b e Legend m, valves t HYNan�s Withers Ravenel o cryo 16 O Vaople Yaut$uuf55. ® EN E M I ^�^^""`fV Ae JOve �11f V t_11i3]/310 m.1tl/.OEV UNV, C vary -Stewart EL EVATED STORAGE TANK LOCATIONS 3458 US 301 -s— Poweli�f ? r, SLA 40 WithersRavenel lipm�eeap�e vonre�a�,. 12 r carr/'° t apt E c'e=Maeland St jnse�i Legend WP 44 Elevafetl storage Tank f/ Pump Station )lW'^l —Water Man Dunn cnv limns Appendix IV DUNN, NC ATE LI E Y RISK SURE n � l i. Legend — Water Main RISK_SCORE -36 ® 1-36 10-36 3i-64 �p {„ n --- 65-01 �® WithersRavenel 62100 Our Je Ili-Y �Suu-v� Ecl.11 N Po A p anE 1 M 1 UN WATER LINE BY PLACEMENT YEAR t Year EReplacement -2115 WithersRavenel 0 p pinYeur Su�u_rr ESA,N IM I ieammurvry nE Im�z mea t ami. aurzov Ib �wocv J\\/ ° o 000 , �o,obo) ' I ah. �A. Legend a Y � Property Value �� �� 62n.000-55oi000 Water Main Replacement Year 2020 2025 �• 2000 ell loan -- 2045 //• I 2050-2115 Dl- CRY Olmtts i,�' 1 euy Ne �rt we s�'mi , >^eyl. �•g��'�l i Appendix V City of Dunn Water System Capital Improvement Projects PmfM Na me�W[a tion Total [nit ID20 Yezrl Year2 Year3 2031 2032 20Li Yezr4 Vears 3024 2025 Yeaf6 Year] 2026 202] Yeare 202B Y.. r9 Vaar 10 2039 2030 W t Llnez antlAwvrt ...c - to Dunn Wgh,,g1ftm $5,330,=3 $2,6fi5,WJ $3,665,=] (19, U36-Incnc Dunn Inch) nto $4,606,0= $3,303,017 $2,303,09 OPen[onn9,�idIf I16 ac East Broad Area llO,fi�LF of 6, e, and 32 -inch) East Bry3014omrea $3,7H. $3,313,09 Ave. n0000 Land 16Inchl lG lncM1) Afe.a(1 $2]28,0.ro $1,364,0.ro $1,369,09 ,. UF West Organ Street a of West ad Scree $2,285,09 $b285,09 1-12,19, LFof GE 8,1 E. Edgerton SL antlE WmbE,. SL LF of 6, e, l2, and lGln<h E. b'0-1 ad" $1, $y591,09 a0 hnSon SVeet. 3,0. f 6 and&Inch WE. $$141. N. P.l Ave. and N. AsM1e Af MLF ol12-ImM1) N.t Mb. (E,.6 $Sg5,09 $545,0 Van 111y EaMVans )3 � LFaf Melo cb) $5950]0 $595,=0 S. MCNa Aae. and S Ring Ave. Alea II3,CN LF o(b and filo s h .an $L3]9,09 $3, 3]9,0.'V .. . Pum Sfatlonsan Eevatedetl Sloa eianNs ..w... �. .,, .. .... Standby Genemt.kw OPS Replace Powell.1aran M1Soulhern Ounn TankM. $1,2500.9 $1,250,CW rt1,alatlon Valve $50,C Ta,k Miada Ta,k MivNg Syite mal3) $g0,09 $PO,MJ Wa.11.da, S.,aPtant Alum Sludge Storage $675,0.0 sludge Hgntlling FacilIII ry)Belt Presz) Alum Sludge Penv $140,09 $IAO,OJJ Seeimnbtln ovationN,laV $EA. $3Es,CO3 Water Storage PUIchaS aog $3]S,D9 $3IS,LYp Star lagoon Pum Smllon Penovatian $3==0 $3=,0.V TOTAL 665,09 $1,17 T $7.703,=] $2,917,09 53,989,IX $22roue $25,396,Utl. $3,665,[0] $2, 85,5,09 $1,946,09 $1,459,0.ro $1,390,09 $1,9]9,6 DUNN , � WM3 Q' " N- " N' DUN All-AMUPM CRY City Council Agenda u = Form a a Meeting Date: 9 1999 * 2013 t �UBJECT TITLE: Renewal for Building Reuse Grant — 510 Spring Branch Presenter: City Manager Department: Admin Attachment X Yes No Description: Progress Reporting Form and Email sent Public Hearing Advertisement Date: City Attorney Pope to the attorney of New Dunn Hotel PURPOSE: To make decision on renewing Building Re -Use Grant for 510 Spring Branch project, BACKGROUND: City Manager Neuschafer asked the Council for direction on executing the time extension for the Building Re - Use Grant for 510 Spring Branch LLC at the February 5, 2019 Council meeting. The site was purchased on November 11, 2017 and as of 12/31/2018, $2 million has been spent toward construction. According to the information received by Skip Green, the completion of construction and the opening of the hotel (Country Inn & Suites) has been delayed due to Hurricane Florence roof damage. The current schedule is for a July 2019 opening with 15 full-time employees. To continue, there needs to be an extension on the grant contract termination date from 8/17/2019 to 02/01/2020 to enable 510 Spring Branch, LLC to complete the project. However, Chief Building Inspector King said there is a stop order on the project due to the owners losing their general contractor, He also confirmed that he did not see July 2019 as a possible opening date and that he has not received any additional contact from the owner. Mayor Harris recommended that the owner be contacted for an updated schedule and his intentions on the project. After Discussion and no objections, the Mayor deferred the Renewal for the Building Re -Use Grant until the March meeting and City Attorney Pope and City Manager Neuschafer were directed to draft a letter to be sent to the owner requesting an updated timeline for the project. BUDGETIMPACT: A 5% local match of the grant is required, The requested grant amount is $95,000 and the 5% match will not exceed $4,750. The New Dunn Hotel LLC will be responsible for this match. RECOMMEN DATIONIACTION REQUESTED: To direct the City Manager regarding the extension of the Building Reuse Grant Contract for 510 Spring Branch. Rural Economic Development COMMERCE North Carolina Department of Commerce Rural Economic Development Division Rural Grant Programs Progress Reporting Form TEE INFORMATION (to be complekeml)y Gran ee z Reporting Period Contract Information From: 7/1/2018 Contract Reference Number: 2018-096-3201-2587 (date) To: 12/31/2018 Project End Date: 8/17/2019 (date) (date) Local Government Name: City of Dunn Project Title: 510 Spring Branch (Country Inn & Suites) Local Government Contact Completing this Form: Skip Green Title: Project Administrator Primary Telephone: 919-763-0295 Email: s9351@nc.rr.com R6JECTSUMMARX7,,`_ Please provide a detailed description of the progress of the project including: 1) progress toward the completion of the renovation/infrastructure project, 2) the expenditure of funds, and 3) the creation of new -full, time jobs. New Dunn Hotel, LLC purchased the site on November 11, 2017. As of 12/31/2018, $2 million has been spent toward construction. The comple of construction and the opening of the hotel has been delayed due to Hurricane Florence roof damage. The current schedule is for a July 2019 opening with 15 full-time employees. The City of Dunn requests that our contract termination date be extended from 8/17/2019 to 02/01/2020 to enable 510 Spring Branch, LLC to create and retain 15 new full-time jobs for a 6 month period. Full-time employment during the reporting period is "0" as the facility has not opened. The Town will request all or a portion of the building reuse grant at the completion of building renovation and afterjob creation and 6 month retention documentation has been reviewed and approved by the State. Job Creation Status — Required for Building Reuse and Infrastructure programs ONLY Business Name: 14[01 Number of existing employees at the time of application (Baseline) as shown in the Legally Binding Commitment: Number of new full-time jobs committed as shown in the Legally Binding Commitment: Highest number of jobs (new and baseline) maintained for six consecutive months: Chief Elected Official / Authorized Representative Date Steven Neuschafer City Manager (typed name) (typed title) 0 15 Page 1 of 1 Last Updated March 2017 Steven Neuschafer From: Tilghman Pope <tilghman@plgpa.com> Sent: Thursday, February 7, 2019 11:02 AM To: Steven Neuschafer; Oscar N. Harris Subject: FW: New Dunn Hotel, LLC - Building Reuse Grant See email below. Steve you can provide to the council with the March agenda together with any response I receive. Thanks. From: Tilghman Pope <tilghman@plgpa.com> Sent: Thursday, February 07, 2019 11:01 AM To: 'Tobin, R. Scott' <STobin@foxrothschild.com> Subject: New Dunn Hotel, LLC- Building Reuse Grant Scott, As you know, I represent the City of Dunn. The City of Dunn previously sponsored a Building Reuse Grant through the North Carolina Department of Commerce Rural Economic Development Division in the amount of $100,000 for the benefit of the hotel being constructed by New Dunn Hotel, LLC. To date none of those funds have been provided to New Dunn Hotel, LLC, as it has not opened and met the job requirements to obtain the grant funds. This grant will soon expire. At the February meeting of the Dunn City Council they discussed whether or not to apply to extend the time for the grant or whether or not to allow the grant to terminate and I am writing herein concerning the same. The Building Inspector reported to the City Council that a Stop Work Order was placed on the project on December 21, 2018. As you know, the general contractor pulled the permits. Since that date, there has not been any activity on the property and a new general contractor has not applied for new permits and the Building Inspector has not received any communication from the property owner/developer. The City Council delayed action on the matter until their March 12 city council meeting to obtain additional information. The city council is requesting that the property owner provide a report on its intentions with respect to the property and a detailed time line for completion of construction and opening the property. The council will evaluate that information and then decide whether to apply to extend the grant or to terminate the grant. While I can't speak for the council, if new permits are not issued and some substantial work performed on the property between now and March 12, 1 don't know how favorably the council will consider the matter considering the history of the project. If you have any questions, please let me know. If not, you or the property owner can send the requested information directly to me and I will provide it to the city manager and city council. Thanks, Tilghman P. Tilghman Pope POPE LAW GROUP, P.A. Post Office Box 928 Dunn, North Carolina 28335 (910) 892-4029 r , r i 1= r All -America GIW i 11111f City Council Agenda Form Meeting iDate: - 1989 * 2013 1989 2013 Y SUBJECT TITLE: Quitclaim "d for d Easement -McKay Tract Presenter:Adams •. Attachment: X Yes No i Description: Quitclaim Deed . • Map Public Hearing Advertisement D. PURPOSE: Quitclaim Deed releases any right that the City of Dunn may have to construct, maintain, reconstruct, repair, or remove the abandoned "dry" water line that is located within an easement on Parcel ID No. 06059715290003 03 in Erwin, North Carolina. (Mary S. McKay Tract) BACKGROUND: Several years ago the City of Dunn abandoned a portion of the 14 inch water transmission main mai once delivered water to Dunn. Since this portion of waterline has been abandoned and is no longer in use, the owner would like to clear up the property's title. BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: To approve the Quitclaim Deed as requested, authorizing City Manager Neuschafer to sign on behalf of the City, and to relinquish responsibility for the abandoned water line located on the McKay Tract. NORTH CAROLINA, HARNETT COUNTY. REVENUE: -0- PARCEL NUMBER: THIS QUITCLAIM DEED, Made and entered into this QUITCLAIM DEED day of March, 2019, by and between City of Dunn, a Municipal Corporation, PO Box 1065, Dunn, NC 28335, hereinafter called Grantor, and Derek Grant Walker and wife, Sheri Pleasant Walker, 490 Glenn -Ruth Ln, Erwin, NC 28339, hereinafter called Grantees; WITNESSETH: That said Grantor, for and in consideration of the sum of Ten Dollars ($10.00) to it paid, the receipt of which is hereby acknowledged, has remised and released and by these presents does remise, release, convey, and forever quitclaim unto the Grantees, their heirs and/or successors and assigns, all right, title, claim and interest of the Grantor in and to a certain parcel of land lying and being in the County of Harnett, State of North Carolina, and more particularly described as follows: First Tract: Parcel ID No. 06059715290003 03 BEGINNING at an ECM as shown on a plat recorded at Map 42009-495, Harnett County Registry, thence along the boundary with the 27.3 acre tract shown at PC #C, Slide 105-A, South 74 degrees 28 minutes 18 seconds West 192.35 feet to an ISS; thence North 15 degrees 36 minutes 00 seconds West 49.01 feet to an ISS; thence South 74 degrees 59 minutes 43 seconds West 9.87 feet to an EIS; thence South 74 degrees 59 minutes 43 seconds West 181.11 feet to an EIS; thence South 17 degrees 16 minutes 29 seconds East 47.29 feet to the point and place of BEGINNING, containing a remnant tract as shown on map at Map #2009-495, Harnett County Registry, and is the southern portion of the 0.7 acre tract as shown at PC #C, Slide 105-A, Harnett County Registry. Second Tract: Parcel Ill No. 06059715290003 03 That 27.3 acre tract as shown at Plat Cabinet C, Slide 105-A, Harnett Comity Registry. Prepared by David F. McRae, Attorney at Law, 65 Bahr Street, Lillington, NC 27546 There is EXCEPTED from said parcel 0.48 acre tract conveyed to Gary Martin and wife, Kathy Martin, as shown by the deed recorded at Deed Boole 875, Page 795, Harnett County Registry. This quitclaim deed releases any right that the City of Dunn may have to construct, maintain, reconstruct and repair water mains on the hereinabove described property along with the existing dry line located on this property. The City of Dunn shall have no responsibility to remove, repair or otherwise alter the water line. Grantee is accepting the line and the easement in its current condition. To have and to hold the aforesaid lot or parcel of land and all privileges thereunto belonging to them, the Grantees, their hews and/or successors and assigns, free and discharged from all right, title, claim or interest of the Grantor or anyone claiming by, through or under it. The designation Grantor and Grantee as used herein shall include said parties, thein heir, successors, and assigns, and shall include singular, plural, masculine, feminine or neuter as required by context. IN WITNESS WHEREOF, the Grantor has hereunto caused this instrument to be signed, the day and year first above written. City of Dunn, a Municipal Corporation By: NORTH CAROLINA, COUNTY. Printed Name Title 1 __, a Notary Public in and for the aforesaid State and County, hereby certify that _, as personally appeared before me this day and acknowledged the due execution of the foregoing instrument. Let the instrument with this certificate be registered. witness my hand and official seal this day of March, 2019. Signature of Notary Public Printed name of Notary Public My Commission Expires: AUk So k - P 7-15 rn •+x2 x $�F .a� moi. wS :iT�YB Iai C"ST [.F _ NOTE= N�TM�%8 ti �NFR�` TE ftU 1i n MIN�^vM AVV / �In WIGS' Sp yaM'a , w Ew Cl" bx 16 May# VI LRWId �F . ' � �{f' r z ,. -fk c�' } � +✓ ,.w w" .vim p.WAror, r: ,E Wp SUBDIVISION MAP "{(•: - .`. SHOMN J G LANG OWWO BY EftwIN MINS.{NC. 'If NEAR ERWIN N.0 SCALE 1'=200" i✓r�Rra caRocTNA- r 6:, %fit `—�VTIRTN CARn</N.'!- HT. TURUNGTON N//RNE-TT !O(/NTY Iltt SURVEYOR DATE �'.r�,^;� •� � '. �%� N/IRNE�"/ CO ✓NTv.' avFs et t.eta DEr, 12/53 .w.ov[dwa. ,� 1 11 '�f'J�z To warn rc rur cuvc+x " �� a•••^."r H}";'^F'� F ' i H.T.TW1WUTb1 4 NdiM LN04 iEL6TOm �n,!fiail�ii T Y. RC[�rcpiNrs'gw,yMY 3J)3 � � 'y f „ .•".JMYDR M M6LDY CR4Y Ttl4 I MGK .VAhYm ••� �; �i' i::;'_" '•� i :'W Mc tWDT16 SIWM sro TXyE1 p1w�� 6 TWE o .�+T+ Art �+ ACN'Y�OUGiY 6�A0. Mini,( "I , ��J "\ vim+ cy—�� SA• IRC �r AY�� UFMI+T TY Nem . I r.e..eu ieq. r..o tYvrw�x»uuaa.�� 14 *.1e r W'D3 DUNNjjjjj� City fifi uncil Agenda Form 11 rt 1989 * 2013 Meeting Date: March 12, 2019 1989 * 13 SUBJECT TITLE: Election Filing Fees Presenter: City Manager Neuschafer Department: Admin Attachment: Yes X No Description: Public Hearinq Advertisement Date: PURPOSE: Pursuant to § 163A-1620. (e) The filing fee for the primary or election shall be fixed by the governing board not later than the day before candidates are permitted to begin filing notices of candidacy. There shall be a minimum filing fee of five dollars ($5.00). The governing board shall have the authority to set the filing fee at not less than five dollars ($5.00) nor more than one percent (1%) of the annual salary of the office sought unless one percent (1%) of the annual salary of the office sought is less than five dollars ($5.00), in which case the minimum filing fee of five dollars ($5.00) will be charged. The fee shall be paid to the board of elections at the time notice of candidacy is filed. The filing period begins Friday, July 5, 2019 at 12:00 noon and ends Friday, July 19, 2019 at 12:00 noon. All candidates will file at the Harnett County Board of Elections office in Lillington. One Stop voting begins for Dunn Municipal Elections on Wednesday, September 18 and continues until Friday, October 4, with Election Day set for Tuesday, October 8, 2019. BACKGROUND: Since 1999, The City of Dunn filing fees have been $27.00 for Council Member and $42,00 for Mayor. BUDGET IMPACT: RECOMMEN DATIONIACTION REQUESTED: Motion to set the filing fee for the 2019 City of Dunn Municipal Election as $ _.00 for Council Member and $ _.00 for Mayor. DUNN` D ncil 1 J r City CouAgenda Form 1989 * 2013 o iDate: 12,2019 SUBJECT TITLE: Bid Award for Paving Project Presenter: City Manager Neuschafer Department: Public Works Attachment: X Yes No Public Hearinq Advertisement Date: PURPOSE: To award the bid for the Paving Project, Description: Correspondence from DMP/Maps The street improvement work includes a base bid for 3 areas, and 3 additional alternate bid areas. Bid was received from Turner Asphalt GC, LLC of Raleigh NC. The grand total of base bid plus alternate bid items is $1,055,377.50, with the total base bid at $741,575.00 and total Alternate Bids at $313,802.50. BACKGROUND: Bids were originally received October 4th last fall, at which time we only had 2 bidders. Since bid laws do not allow opening formal bids with less than 3 submitters on first opening date, the bids were not opened and were returned to the Contractors. The bids were delayed during the winter and were re -advertised to be received on February 21 st. DMP had reached out to several contractors and they were expecting 3 bidders. BUDGET IMPACT: Base Bid $741,575 Carr St. Alternates $163,139 Total $904,714 RECOMMENDATION/ACTION REQUESTED: Motion to award a contract to Turner Asphalt, GC, LLC for the Base Bid and Carr Street Alternate Bids for a total amount of $904,714.00 and authorizing the City Manager to fund the construction budget as outlined in the corresponding attachments. DAMS • MARTIN • POWELL mmonan ENGINEERS & SURVEYORS amp EMEMN February 27, 2018 Re: City of Dunn, NC 2018 Street Improvements Recommendation of Construction Project Award DMP Project 170208(AL) Mr. Steven Neuschafer City Manager City of Dunn PO Box 1065 Dunn, NC 28335 Dear Steven, Bids were originally received October 0 last fall, at which time we only had 2 bidders. Since bid laws do not allow opening formal bids with less than 3 submitters on first opening date, the bids were not opened and were returned to the Contractors. The bids were delayed during the winter and were re -advertised and only 1 bid was received on February 21". We had reached out to several contractors and were expecting 3 bidders. The street improvement work includes a base bid for 3 areas, and 3 additional alternate bid areas. A summary of the bid received Is as follows and our certified bid tabulation sheet Is attached. Contractor Base Bid Alternate Bid Turner Asphalt GC, LLC Broad and Ellis $385,875.00 Wilson Ave $150,665.00 of Raleigh, NC Brunswick $ 161,350.00 West Carr St $ 88,698.00 Washington $194,350.00 East Carr St 74.441.50 Total Base Bid $741,575.00 Total Alternate Bids $313,802.50 The grand total of base bid plus alternate bid items Is $1,055,377.50. The 3 Areas of Base Bid work are highest priority work areas, and bids were secured for the 3 other priority alternate bid areas as well, so that actual bid cost would be known to Implement construction In all the areas If funding can be made available at this time. If funding is not available for all the work, then the alternate bids provide refined budgets to help plan the construction of additional work areas in next year's budget. The sole bidder, Turner Asphalt, is a well-qualified general contractor who has successfully completed similar projects across the State. The total bid by the low bidder Is 15% lower that our estimate and the total cost represents typical market cost for this type work. Turner Asphalt Is also a well know pavement milling contractor (significant milling is included on these streets). After reviewing the details of the bids, we noticed that conventional patching for Washington Street was expensive as compared to Full Depth Reclamation (FDR), so we secured optional pricing to conduct the Washington Street project that led to a $31,400 cost savings for Washington Street. This reduces the overall Total Base Bid work cost to $710,175. Based on this information, we recommend that the City of Dunn consider awarding a contract to Turner Asphalt, GC, LLC in the total amount of their Base Bid as adjusted for FOR option for Washington Street or a total of $710,175 for this project. T: 336-886-4821 • F: 336-886-4458 • License: F-0245 6415 Old Plank Road, High Point, NC 27265 • www.dmp-inc.com City of Dunn Street Improvements February 27, 2019 Page 2 of 2 As discussed, and in order to assist you in planning financing for this project the storm drainage work included under the various street improvements total approximately $80,250. This cost is eligible for Storm Water System funding, and would reduce the overall cost that would normally be paid with Powell Bill funds. We also recommend a construction contingency of approximately 10% of the construction bid cost be considered for the project's overall budget. We appreciate the opportunity to work with you and look forward to the successful implementation of these street Improvements. If you have any questions, please give me a call. Sincerely, DAVIS • MARTIN • POWELL & ASSOCIATES Randy McNeill, PE RLM/dd c: Vincent Washington Heather Adams Michael Goliber File Fall 2018 budget, with Feb bid totals comparison based on old take offs, not final quantities base Estimates Bid Results Broad -Ellis 380,000 385,875.00 Brunswick 180,000 161,350.00 Washington 200,000 194,350.00 sub 760,000 741,575.00 alt wislon 150,000 150,665.00 e carr 60,000 74,441.50 w carr 75,000 88,696.00 sub 285,000 313,802.50 total 1,045,000 1,055, 377.50 Street Improvement Project Construction Budget for Base Bid Contingency Budgeted Amount Stormwater Fund Operating Cash Possible Powell Bill Balance Cash on Hand After Project $741,575.00 0.00 $741,575.00 $74,157.50 $815,732.50 -$785,000.00 -$80,250.00 0.00 -$865,250.00 $49,517.50 $3,607,000.00 $2,791,267.50 \d� w<• � « Wiz« -, wk . ff X1604 i 1602 }rs r lAk 1600 lAk P 1506 ,1506, a, m $03 Street Improvement Project Construction Budget Including Carr St Alternates Base Bid $741,575.00 Proposed Alternate Work $163,139.00 $904,714.00 Contingency $90,471.40 $995,185.40 Budgeted Amount -$785,000.00 Stormwater Fund -$80,250.00 Operating Cash -$18,500.00 Proposed Budget Ammendment $111,435.40 Cash on Hand $3,607,000.00 After Project $2,611,814.60 ,709r..v I Y1 503 56* � fi` 1 r • Sym � Sat 114 ' a 507 1 a W J a Ul W J of 0 U. F- 0 z Harnett GIS Alternate E Carr Ca DUNN All -America CIq 11 d, ,,,, 1 I City Council Agenda ®r ®Meeting ale® March l2, l9 19&9*2013 SUBJECT TITLE: Resolution in Opposition to HB 91 and SB 87 requiring Consoll with Multiple ABC Systems Presenter: Mayor Harris Department: Governing Body Attachment: X Yes No Description: Proposed Resolution, Public Hearinq Advertisement Date: in PURPOSE: The North Carolina General Assembly is proposing legislative changes to the current ABC laws. Mayor Harris is asking for the City Council to join him and other municipalities across the State, in opposition to the highlighted portions of House Bill 91 and Senate Bill 87, which includes consolidation of multiple ABC systems within a County. The section requiring consolidation in Counties with multiple ABC Systems has been highlighted in each bill, BACKGROUND: In FY 2017-2018, Dunn's ABC system distributed $8,000 to the City of Dunn Police Department and $125,000 to the City's General Fund. BUDGET IMPACT: RECOMMEN DATIONIACTION REQUESTED: To approve Resolution as presented in Opposition to the North Carolina General Assembly's Proposal in N.B. 91 and S.B. 87 Requiring Consolidation in Counties with Multiple ABC Systems ® north caroling DUN All -America City city of dunn t w4ere convii l 9naffers 1989 * 2013 RESOLUTION IN OPPOSITION TO THE NORTH CAROLINA GENERAL ASSEMBLY'S PROPOSAL IN H.B. 91 AND S.B. 87 REQUIRING CONSOLIDATION IN COUNTIES WITH MULTIPLE ABC SYSTEMS WHEREAS, the County of Harnett has three separate Alcohol Beverage Control Boards including the City of Dunn, Town of Angier and Town of Lillington; and WHEREAS, each ABC system within Harnett County distributes a percentage of their gross and net income to each of their respective municipalities; and WHEREAS, Dunn's ABC system distributed $8,000 to the City of Dunn Police Department and $125,000 to the City's General Fund in the 2017-2018 Fiscal Year; and WHEREAS, consolidation of the ABC systems within Harnett County could have a substantial negative budget impact to each of the respective municipalities. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Dunn, that we are opposed to Part 1, Sections 1(a) through (d) of the current version of House Bill 91 and Senate Bill 87, which proposes the consolidation in counties with multiple ABC systems; and . BE IT FURTHER RESOLVED that the City of Dunn Mayor and Council call upon all North Carolina municipal and county governing bodies of North Carolina to pass resolutions in opposition to this consolidation; and BE IT FURHTER RESOLVED that the Mayor and City Council of Dunn urge the North Carolina General Assembly to oppose policies that could risk negative impacts to the budgets of municipalities in our State. Adopted this the 12`x' Day of March, 2019. Oscar N. Harris, Mayor Attest: 'T'ammy Williams, City Clerk GENERAL ASSEMBLY OF NORTH CAROLINA SESSION 2019 SENATE BILL DRS35033-MLfz-29A* FILED SENATE Feb 19, 2019 S.B.'187 PRINCIPAL; CLERK D Short Title: ABC Laws Modernization/PED Study. (Public) Sponsors: Senators Waddell and Wells (Primary Sponsors). Referred to: I A BILL TO BE ENTITLED 2 AN ACT TO REQUIRE THE MERGER OF ABC SYSTEMS LOCATED IN A COUNTY 3 WITH TWO OR MORE ABC SYSTEMS; TO REPEAL THE 4 PURCHASE -TRANSPORTATION PERMIT REQUIREMENT FOR SPIRITUOUS 5 LIQUOR; TO REQUIRE THE ABC COMMISSION TO SUBMIT A QUARTERLY 6 REPORT ON ITS PROCESS FOR OBTAINING A CONTRACT FOR STATE 7 WAREHOUSE SERVICES; TO ALLOW THE PURCHASE OF INDIVIDUAL BOTTLES 8 WHEN PLACING A SPECIAL ORDER OF SPIRITUOUS LIQUOR; TO ALLOW LOCAL 9 ABC BOARDS TO CHARGE A DELIVERY FEE WHEN DELIVERING SPIRITUOUS 10 LIQUOR TO MIXED BEVERAGES PERMITTEES; TO ALLOW LOCAL 11 GOVERNMENTS THE OPTION OF OPERATING ABC STORES ON SUNDAYS; AND 12 TO ALLOW SPIRITUOUS LIQUOR TASTINGS AT ABC STORES, AS 13 RECOMMENDED BY THE JOINT LEGISLATIVE PROGRAM EVALUATION 14 OVERSIGHT COMMITTEE. 15 The General Assembly of North Carolina enacts: 16 17 PART I. REQUIRE CONSOLIDATION IN COUNTIES WITH MULTIPLE ABC 18 SYSTEMS 19 SECTION L(a) By June 30, 2021, to ensure that no 4county has multiple ABC 20 systems, all ABC (systems located in a county with two or more ABC systems shall merge in 21 accordance with the requirements set forth in G.S. 1813-703. Notwithstanding the provisions of 22 any local act, this section applies to all ABC systems. For purposes of this section, the term "ABC 23 system" is as defined in G.S. 1813-101; 24 SECTION 1.(b) G.S. 1813-700 is amended by adding a new subsection to read;' 25 "(ell Limit on Number of Boards —Notwithstanding any provision of law to the contrary, 26 there shall be no more than one local ABC board in each county. If a jurisdiction holds an ABC 27 store election under G S 1813-602(g), the establishment. of ABC stores is approved, and the 28 jurisdiction that 'held the election is located in -a county where an ABC board is already in 29 operation the jurisdiction that held the election shall merge its local ABC board with the existing 30 ABC board in accordance with GS. 1813-703 Nothing in this subsection shall be construed as 31_prohibiting a loeal'ABC board from servinggiultiplle cities' counties, or cities and counties." 32 SECTION L(e) G.S. 18B -703(e) reads as rewritten: 33 "(e) Dissolution. With the approval of the Commission, and subject to'the limitation set 34 forth in'G.S, 18B=700(cl), the cities or counties that have merged their ABC systems may 35 dissolve the merged operation at any time and resume their prior separate epe'onerations 36 or merize with a different ABC systenrin accordance witlidhe requirements oflhis section:" * D R s 3 5 0 3 3- M L F Z- 2 9 A+ General Assembly Of North Carolina Session 2019 1 SECTION 1.(d) Subsections (b) and; (c) of this section become effective June 30, 2 2021. The remainder of this section is effective when it becomes law. 4 PART II. REPEAL PURCHASE -TRANSPORTATION PERMIT REQUIREMENT FOR 5 SPIRITUOUS LIQUOR 6 SECTION 2.(a) G.S. 18B-303 reads as rewritten: 7 "§ 18B-303. Amounts of alcoholic beverages that may be purchased. 8 (a) Purchases Allowed. - Without a permit, a person may purchase at one time: 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 (4) Net more thanht lite"s of either fo 4ifiea Fortified wine erand spirituous liquor, e eight li e of the two ,.,.., biftea.liquor in any amount. (c) Greater Amounts. - Amounts of alcoholic beverages greater than those listed in u'^r�:.,:sig s subdivision (a)(3) and--(a)(4)-may be purchased with a purchase -transportation permit under G.S. 18B-403." SECTION 2.(b) G.S. 18B-403 reads as rewritten: "§ 18B-403. Purchase -transportation permit. (a) Amounts. - With a purchase -transportation permit, a person may purchase and transport an amount of alcoholic beverages greater than the amount specified in G.S. 18B -303(a). A permit authorizes the holder to transport from the place of purchase to the destination within North Carolina indicated on the permit at one time the following amount of alcoholic beverages: (1) A maximum of 100 liters of unfortified wine;wine. (2-) A maiiiinum of 40 liters ef either fortified wine or spirituous liquer, or 40- (e) Restrictions on Permit. - A purchase may be made only from the store named on the permit. One copy of the permit shall be kept by the issuing person, one by the purchaser, and one by the store from which the purchase is made. The purchaser shall display his copy of the permit to any law-enforcement officer upon request.- fpermi of the purchase and transportation o spirituous liquat may be issued on!), by an authorized agent ef the local board for the jurisdietieii in whieh the purchase will be fflade. (g) Special Occasion Purchase -Transportation Permit. - When a person holds a special occasion for which a permit under G.S. 19B-1001(8) or (9) is required, the purchase -transportation permit issued to him may provide for the storage at and transportation to and from the site of the special occasion of unfortified wine, c 4i fied vAne and spiritueus liquef wine for a period of no more than 48 hours before and after the special occasion. The purchase -transportation permit authorizes that person to transport only the amounts of those alcoholic beverages authorized by subsection (a). The Commission may adopt rules to govern issuance of these extended purchase -transportation permits." SECTION 2.(e) This section becomes effective July 1, 2019, and applies to fortified wine and spirituous liquor purchased on or after that date. PART HI. ABC COMMISSION/QUARTERLY REPORT ON PROCESS FOR OBTAINING A CONTRACT FOR STATE WAREHOUSE SERVICES SECTION 3.(a) Beginning October 15, 2019, and quarterly thereafter, the ABC Commission shall submit a written report to the chairs of the Joint Legislative Oversight Committee on Justice and Public Safety detailing the progress made in bidding and selecting an independent contractor for the receipt, storage, and distribution of spirituous liquor at and from Page 2 DRS35033-MLfz-29A* 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 General Assembly Of North Carolina Session 2019 the State warehouse in accordance with G.S. 18B -204(a)(3). The report required under this section shall include all of the following: (1) The schedule for developing and issuing the Request for Proposal (RFP), including detailed explanations as to how the Commission is meeting the milestones identified on the schedule. (2) An identification of State agencies, departments, and other entities providing the Commission with technical assistance on RFP development and contract negotiations, including a detailed description of the assistance that is being provided. (3) A description of the Commission's consultation with local ABC boards, as that term is defined in G.S. 18B-101, to ensure the boards' concerns and expectations are addressed during the RFP development and contract negotiations. (4) A copy of the RFP when it is released for bid. (5) A copy of the final contract entered into pursuant to G.S. 18B -204(a)(3). (6) An implementation schedule for transitioning from the existing contract for services described in G.S. 18B -204(a)(3) to the new contract. SECTION 3.(b) The repotting requirement set forth in subsection (a) of this section expires upon the earlier of the date of the award of the contract for services described in G.S. 18B -204(a)(3) or January 1, 2022. PART IV. ABC SPECIAL ORDERS/ALLOW PURCHASE OF INDIVIDUAL BOTTLES SECTION 4.(a) G.S. 18B-800 reads as rewritten: "§ 18B-800. Sale of alcoholic beverages in ABC stores. (c) Commission Approval. — NoExcept as otherwise provided in subsection (cl) of this section, no ABC store may sell any alcoholic beverage which has not been approved by the Commission for sale in this State. Special Orders; Fee. — Through the process established by rule of the Commission for special orders of spirituous liquor that is not on the list approved by the Commission, ABC stores shall allow the purchase of individual bottles of spirituous liquor through that process. ABC stores may sell in store any bottles it receives in excess of what was purchased by the requesting customer. The Commission may establish and charge a fee to a customer placing a special order in an amount sufficient to cover the actual costs incurred by ABC stores in processing the special order. SECTION 4.(b) This section becomes effective July 1, 2019, and applies to special orders placed on or after that date. PART V. LOCAL ABC BOARDS/ALLOW DELIVERY FEE SECTION 5.(a) G.S. 18B -701(a) reads as rewritten: "(a) Powers. — A local board shall have authority tato do all of the following: (1) Buy, sell, transport, and possess alcoholic beverages as necessary for the operation of its ABC steresstores. If a local board provides delivery of spirituous liquor to a mixed beverages permittee, the local board may charge a fee to the permittee sufficient to cover the actual costs incurred by the local board in making the delivery. (2) Adopt rules for its ABC system, subject to the approval of the Cor Commission. (3) Hire and fire employees for the ABC systema, sy tiem. DRS35033-MLfz-29A* Page 3 General Assembly Of North Carolina Session 2019 1 (4) Designate one employee as manager of the ABC system and determine his 2 re^^ " tities, sponsibilities. 3 (5) Require bonds of employees as provided in the rules of the 4 ;Commission. 5 (6) Operate ABC stores as provided in Article S 8. 6 (7) Issue purchase -transportation permits as provided in Article 4;4. 7 (8) Employ local ABC officers or make other provision for enforcement of ABC 8 laws as provided in Article 5;5. 9 (9) Borrow money as provided in G.S.1a 18B �,-O-2-;G.S. 1813-702. 10 (10) Buy and lease real and personal property, and receive property devised or 11 given, as necessary for the operation of the ABC systems sy tem. 12 (11) Invest surplus funds as provided in G.S. 14�2-;G.S. 1813-702. 13 (12) Dispose of property in the same manner as a city council may under Article 14 12 of Chapter 160A of the General Stattrtes� IN 16 SECTION 5.(b) This section becomes effective July 1, 2019, and applies to 17 deliveries made on or after that date. 18 19 PART VI. ALLOW LOCAL GOVERNMENT OPTION/ABC STORE SALES ON 20 SUNDAY 21 SECTION 6.(a) G.S. 1813-802(b) reads as rewritten: 22 "(b) Days. —No ABC store shall be open, and no ABC store employee shall sell alcoholic 23 beverages,^r�New Year's Day, Fourth of July, Labor Day, Thanksgiving Day, or 24 Christmas Day. Except as otherwise provided under G S 153A-145.8 or G.S. 160A-205.4 no 25 ABC store shall be open and no ABC store employee shall sell alcoholic beverages, on any 26 Sunday. A local board may otherwise determine the days on which its stores shall be closed." 27 SECTION 6.(b) Article 6 of Chapter 153A of the General Statutes is amended by 28 adding a new section to read: 29 "S 153A-145.8. Allow ABC stores to operate on Sunday. 30 If a county operates at least one ABC store the county may dopt an ordinance allowing 31 ABC stores under the operation of the county to be open and selling alcoholic beverages on 32 Sundays A county must consult with its county ABC board prior to adopting an ordinance under 33 this section." 34 SECTION 6.(c) Article 8 of Chapter 160A of the General Statutes is amended by 35 adding a new section to read: 36 "$ 160A-205.4. Allow ABC stores to operate on Sunday. 37 If a city operates at least one ABC store the city may adopt an ordinance allowing ABC 38 stores under the operation of the city to be open and selling alcoholic beverages on Sundays. A 39 city must consult with its city ABC board prior to adopting an ordinance under this section." 40 SECTION 6.(d) This section becomes effective July 1, 2019, 41 42 PART VII. ABC STORES/ALLOW IN-STORE SPIRITUOUS LIQUOR TASTINGS 43 SECTION 7.(a) G.S. 18B -1114.7(a) reads as rewritten: 44 "(a) Authorization. — The holder of a supplier representative permit, brokerage 45 representative permit, or distillery permit issued under G.S. 1813-1105 may obtain a spirituous 46 liquor special event permit allowing the permittee to give free tastings of its spirituous liquors at 47 ABC stores where the local ABC board has approved the tasting, trade shows, conventions, 48 shopping malls, sheet festivals, holiday festivals, agricultural festivals, balloon races, local 49 fund-raisers, and other similar events approved by the Commission." 50 SECTION 7.(b) G.S. 1813-301(f)(1) reads as rewritten: Page 4 DRS35033-MLf7-29A* 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 General Assembly Of North Carolina Session 2019 "(l) Any person to consume fortified wine, spirituous liquor, or mixed beverages or to offer such beverages to another person at any of the following places: a. 9n -Unless a consumer tasting authorized by G.S. 18B-1114.7 is being conducted, on the premises of an ABC store. b. Upon any property used or occupied by a local board. C. On any public road, street, highway, or sidewalk, unless a consumer tasting authorized by G.S. 18B-1114.7 is being conducted." SECTION 7.(e) This section becomes effective July 1, 2019. PART VIIL RULES SECTION 8. The Alcoholic Beverage Control Commission shall amend its rules consistent with the provisions of this act. PART IX. EFFECTIVE DATE SECTION 9. Except as otherwise provided, this act is effective when it becomes law. DRS35033-MLfz-29A* Page 5 H GENERAL ASSEMBLY OF NORTH CAROLINA SESSION 2019 HOUSE BILL DRH30041-MLfz-29x 7H.B. 91 Feb 18, 2019 HOUSE,7 CLERK. D Short Title: ABC Laws Modemization/PED Study. (Public) Sponsors: Representatives McGrady, Boles, Horn, and Willingham (Primary Sponsors). Referred to: I A BILL TO BE ENTITLED 2 AN ACT TO REQUIRE TIIE MERGER OF ABC SYSTEMS LOCATED IN A COUNTY 3 WITH TWO OR MORE ABC SYSTEMS; TO REPEAL THE 4 PURCHASE -TRANSPORTATION PERMIT REQUIREMENT FOR SPIRITUOUS 5 LIQUOR; TO REQUIRE THE ABC COMMISSION TO SUBMIT A QUARTERLY 6 REPORT ON ITS PROCESS FOR OBTAINING A CONTRACT FOR STATE 7 WAREHOUSE SERVICES; TO ALLOW THE PURCHASE OF INDIVIDUAL BOTTLES 8 WHEN PLACING A SPECIAL ORDER OF SPIRITUOUS LIQUOR; TO ALLOW LOCAL 9 ABC BOARDS TO CHARGE A DELIVERY FEE WHEN DELIVERING SPIRITUOUS 10 LIQUOR TO MIXED BEVERAGES PERMITTEES; TO ALLOW LOCAL 11 GOVERNMENTS THE OPTION OF OPERATING ABC STORES ON SUNDAYS; AND 12 TO ALLOW SPIRITUOUS LIQUOR TASTINGS AT ABC STORES, AS 13 RECOMMENDED BY THE JOINT LEGISLATIVE PROGRAM EVALUATION 14 OVERSIGHT COMMITTEE. 15 The General Assembly of North Carolina enacts: 16 17 PART 1. REQUIRE CONSOLIDATION IN COUNTIES WITH MULTIPLE ABC 18 SYSTEMS 19 SECTION L(a) By June i30, 2021, to ensure that no ;county has multiple ABC 20 systems, all ABC systems located in a county with two or more ABC systems shall merge in 211 accordance with the requirements set forth in G.S. 18B-703. Notwithstanding the provisions of 22 any local act, this section applies to all ABC systems. Forpuiposes of this section, the term "ABC 23 system" is as defined in G.S. 1813-101: 24 SECTION L(b) G.S. 1813-700 is amended by adding a new subsection to read: 25 "(cl) Limit on Number of Boards. — Notwithstanding'any provision of law to the contrary, 26 there shall be no more than one local ABC board in each county. If a jurisdiction holds an ABC 27 store election under G.S. 1813-602(8), the establishmentof ABC 'stores is approved, and the 28 jurisdiction that held the election is 'located in'a county where an ABC board is already in 29 operation the jurisdiction that held the election' shall merge its local ABC board with the existing 30 ABC board in accordance with G.S. 1813-703. Nothing in this subsection shall be construed as 31'; prohibiting a local ABC board from serving multiple cities; counties, or cities and counties." 32 SECTION L(c) G.S. 1813-703(c) reads as rewritten; 33 "(e) Dissolution. With the approval of the Commission, and subject to the limitation set 34 forth in G.S. 18B-700(cl), the cities or counties that have merged their ABC systems may 35 dissolve the merged operation at any time and resume their prior separate oper'ations:otierations 36 or meree'with a different ABC system in accordance with the reauirements of this section." * D R H 3 0 0 4 1- M L F Z- 2 9 General Assembly Of North Carolina Session 2019 1 SECTION L(d) ;<Subsections (b) and (c) of this section become effective June 30, 2 2021. The remainder of this section is effective when it becomes law. 3 4 PART Il. REPEAL PURCHASE -TRANSPORTATION PERMIT REQUIREMENT FOR 5 SPIRITUOUS LIQUOR 6 SECTION 2.(a) G.S. 18B-303 reads as rewritten: 7 "§ 1813-303. Amounts of alcoholic beverages that may be purchased. 8 (a) Purchases Allowed. - Without a permit, a person may purchase at one time: 9 10 (4) Net than -eight litei-qRf either ifiea Fortified wine erand spirituous 11 liquor, eight litefs of the two combs^^'a liquor in any amount. 12 ... 13 (c) Greater Amounts. - Amounts of alcoholic beverages greater than those listed in 14 subdivisions subdivision (a)(3) and-(a3E4j-may be purchased with a purchase -transportation 15 permit under G.S. 18B-403." 16 SECTION 2.(b) G.S. 18B-403 reads as rewritten: 17 "§ 1811-403. Purebase-transportation permit. 18 (a) Amounts. - With a purchase -transportation permit, a person may purchase and 19 transport an amount of alcoholic beverages greater than the amount specified in G.S. 18B -303(a). 20 A permit authorizes the holder to transport from the place of purchase to the destination within 21 North Carolina indicated on the permit at one time the following amount of alcoholic beverages: 22 (1) A maximum of 100 liters of unfortified wine;mi e. 23 (2-) nffla*imurn of nn 14P,4-8 c either F ,.«:rias wifie or •, •t,.^,,., liquor, or 40 24 lite..,. R f the t...^ , mbi ;ed. w, or 25 (3) Theamount of F^..t:r.^d ...; ^ .-if:t,.^.,., r;^,. speed on the 26 27 28 (e) Restrictions on Permit. - A purchase may be made only from the store named on the 29 permit. One copy of the permit shall be kept by the issuing person, one by the purchaser, and one 30 by the store from which the purchase is made. The purchaser shall display his copy of the permit 31 to any law-enforcement officer upon request. A permit for the purchase and tFansportation o 32 spirituous liquer may be issued only by an authorized agent of the !oral board for the juriscliotiaii 33 in . hieh the purchase .:.ill be mad_. 34 ... 35 (g) Special Occasion Purchase -Transportation Permit. - When a person holds a special 36 occasion for which a permit under G.S. 18B-1001(8) or (9) is required, the 37 purchase -transportation permit issued to him may provide for the storage at and transportation to 38 and from the site of the special occasion of unfortified wine,r •*•red wine, and ..,.;,.•t,.,.,,, liqu.'• 39 wine for a period of no more than 48 hours before and after the special occasion. The 40 purchase -transportation permit authorizes that person to transport only the amounts of those 41 alcoholic beverages authorized by subsection (a). The Commission may adopt rules to govern 42 issuance of these extended purchase -transportation permits." 43 SECTION 2.(e) This section becomes effective July 1, 2019, and applies to fortified 44 wine and spirituous liquor purchased on or after that date. 45 46 PART III. ABC COMMISSION/QUARTERLY REPORT ON PROCESS FOR 47 OBTAINING A CONTRACT FOR STATE WAREHOUSE SERVICES 48 SECTION 3.(a) Beginning October 15, 2019, and quarterly thereafter, the ABC 49 Commission shall submit a written report to the chairs of the Joint Legislative Oversight 50 Committee on Justice and Public Safety detailing the progress made in bidding and selecting an 51 independent contractor for the receipt, storage, and distribution of spirituous liquor at and from Page 2 DRI130041-MLfz-29* General Assembly Of North Carolina Session 2019 1 the State warehouse in accordance with G.S. 18B -204(a)(3). The report required under this 2 section shall include all of the following: 3 (1) The schedule for developing and issuing the Request for Proposal (RFP), 4 including detailed explanations as to how the Commission is meeting the 5 milestones identified on the schedule. 6 (2) An identification of State agencies, departments, and other entities providing 7 the Commission with technical assistance on RFP development and contract 8 negotiations, including a detailed description of the assistance that is being 9 provided. 10 (3) A description of the Commission's consultation with local ABC boards, as that 11 term is defined in G.S. 18B-101, to ensure the boards' concerns and 12 expectations are addressed during the RFP development and contract 13 negotiations. 14 (4) A copy of the RFP when it is released for bid. 15 (5) A copy of the final contract entered into pursuant to G.S. 18B -204(a)(3). 16 (6) An implementation schedule for transitioning from the existing contract for 17 services described in G.S. 18B -204(a)(3) to the new contract. 18 SECTION 3.(b) The reporting requirement set forth in subsection (a) of this section 19 expires upon the earlier of the date of the award of the contract for services described in 20 G.S. 18B -204(a)(3) or January 1, 2022. 21 22 PART IV. ABC SPECIAL ORDERS/ALLOW PURCHASE OF INDIVIDUAL BOTTLES 23 SECTION 4.(a) G.S. 18B-800 reads as rewritten: 24 "§ 1813-800. Sale of alcoholic beverages in ABC stores. 25 ... 26 (c) Commission Approval. — NaExcept as otherwise provided in subsection (cl) of this 27 section, no ABC store may sell any alcoholic beverage which has not been approved by the 28 Commission for sale in this State. 29 (cl) Special Orders; Fee —Through the process established by rule of the Commission for 30 special orders of spirituous liquor that is not on the list approved by the Commission, ABC stores 31 shall allow the purchase of individual bottles of spirituous liquor through that process. ABC 32 stores may sell in store any bottles it receives in excess of what was purchased by the requestmg 33 customer. The Commission may establish and charge a fee to a customer placing a special order 34 in an amount sufficient to cover the actual costs incurred by ABC stores in processing the special 35 order. 36 37 SECTION 4.(b) This section becomes effective July 1, 2019, and applies to special 38 orders placed on or after that date. 39 40 PART V. LOCAL ABC BOARDS/ALLOW DELIVERY FEE 41 SECTION 5.(a) G.S. 18B -701(a) reads as rewritten: 42 "(a) Powers. — A local board shall have authority teao do all of the following: 43 (1) Buy, sell, transport, and possess alcoholic beverages as necessary for the 44 operation of its ABC steres tones If a local boar rovides delivery of 45 spirituous liquor to a mixed beverages permittee the local board may charge 46 a fee to the permittee sufficient to cover the actual costs incurred by the local 47 board in malting the delivery. 48 (2) Adopt rules for its ABC system, subject to the approval of the 49 Connmissiou;Commission. 50 (3) Hire and fire employees for the ABC system sy tem' DRH30041-MLfz-29* Page 3 General Assembly Of North Carolina Session 2019 1 (4) Designate one employee as manager of the ABC system and determine his 2 }e&po:''&responsibilities. 3 (5) Require bonds of employees as provided in the rules of the 4 *;Commission. 5 (6) Operate ABC stores as provided in Article 9•8. 6 (7) Issue purchase -transportation permits as provided in Article 4;4. 7 (8) Employ local ABC officers or make other provision for enforcement of ABC 8 laws as provided in Article 5 5. 9 (9) Borrow money as provided in G.S.'� 0 4ngO-2-,G.S. 18B-702. 10 (10) Buy and lease real and personal property, and receive property devised or 11 given, as necessary for the operation of the ABC sear sy tem' 12 (11) Invest surplus funds as provided in G.S.'- 8B 7-02;G.S. 18B-702. 13 (12) Dispose of property in the same manner as a city council may under Article 14 12 of Chapter 160A of the General ° * , andStatutes. 15 16 SECTION 5.(b) This section becomes effective July 1, 2019, and applies to 17 deliveries made on or after that date. 18 19 PART VI. ALLOW LOCAL GOVERNMENT OPTION/ABC STORE SALES ON 20 SUNDAY 21 SECTION 6.(a) G.S. 1813-802(b) reads as rewritten: 22 "(b) Days. -No ABC store shall be open, and no ABC store employee shall sell alcoholic 23 beverages,,...�, New Year's Day, Fourth of July, Labor Day, Thanksgiving Day, or 24 Christmas Day. Except as otherwise provided under G.S. 153A-145.8 or G.S. 160A-205.4, no 25 ABC store shall be open and no ABC store employee shall sell alcoholic beverages, on any 26 Sunday. A local board may otherwise determine the days on which its stores shall be closed.' 27 SECTION 6.(b) Article 6 of Chapter 153A of the General Statutes is amended by 28 adding a new section to read: 29 "$ 153A-145.8. Allow ABC stores to operate on Sunday. 30 If a county operates at least one ABC store the county may adopt an ordinance allowing 31 ABC stores under the operation of the county to be open and selling alcoholic beverages on 32 Sundays A county must consult with its county ABC board prior to adopting an ordinance under 33 this section." 34 SECTION 6.(c) Article 8 of Chapter 160A of the General Statutes is amended by 35 adding a new section to read: 36 "& 160A-205.4. Allow ABC stores to operate on Sunday. 37 If a city operates at least one ABC store the city may adopt an ordinance allowing ABC 38 stores under the operation of the city to be open and selling alcoholic beverages on Sundays. A 39 city must consult with its city ABC board prior to adopting an ordinance under this section." 40 SECTION 6.(d) This section becomes effective July 1, 2019. 41 42 PART VII. ABC STORES/ALLOW IN-STORE SPIRITUOUS LIQUOR TASTINGS 43 SECTION 7.(a) G.S. 1813-1114.7(a) reads as rewritten: 44 "(a) Authorization. - The holder of a supplier representative permit, brokerage 45 representative permit, or distillery permit issued under G.S. 1813-1105 may obtain a spirituous 46 liquor special event permit allowing the permittee to give free Castings of its spirituous liquors at 47 ABC stores where the local ABC board has approved the tasting, trade shows, conventions, 48 shopping malls, street festivals, holiday festivals, agricultural festivals, balloon races, local 49 fund-raisers, and other similar events approved by the Commission." 50 SECTION 7,(b) G.S. 1813-301(f)(1) reads as rewritten: Page 4 DRH30041-MLfz-29* 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 General Assembly Of North Carolina Session 2019 °(1) Any person to consume fortified wine, spirituous liquor, or mixed beverages or to offer such beverages to another person at any of the following places: a. 0* -Unless a consumer tasting authorized by G.S. 18B-1114.7 is being conducted, on the premises of an ABC store. b. Upon any property used or occupied by a local board. C. On any public road, street, highway, or sidewalk, unless a consumer tasting authorized by G.S. 18B-1114.7 is being conducted." SECTION 7.(c) This section becomes effective July 1, 2019. PART VIII. RULES SECTION S. The Alcoholic Beverage Control Commission shall amend its rules consistent with the provisions of this act. PART IX. EFFECTIVE DATE SECTION 9. Except as otherwise provided, this act is effective when it becomes law. DRH30041-MLfz-29* Page 5 D bcftd - I UM -1 D 0"'t 1 N- - N`- _451-W All -America Cily All -America City 1111V City Council Agenda Form a 1989 * 2013 Meeting Date: March 12,2019 1999 * 2013 SUBJECT TITLE: Proposed Sewer Rate Adjustment Presenter: Heather Adams Public Utilities Attachment: X Yes No Public Hearing Advertisement Date: PURPOSE: Description: City of Dunn Sewer Rates Sewer rates are designed to fund the operating and capital needs of the City's sewer utilities and equitably recover costs from all its customers. To ensure the sewer fund is sustainable and self -supported, staff is recommending that Council increase sewer rates effective April 1, 2019. BACKGROUND: For the last several years, water revenues have been subsidizing the sewer fund. Therefore, the City has a sewer budget shortfall each year of approximately $500,000. The proposed sewer rate increase will eliminate this deficit and allow the sewer fund to operate independently of the water fund. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Approve the proposed sewer rates as presented with an effective date of April 1, 2019. City of Dunn -Sewer Rates Inside City Limits 3/4" Meter 1" Meter Current Sewer Rates $11.00 (Base Rate+$4.80/1000 gallons per month) $20.61 (Base Rate +$4.80/1000 gallons per month) Proposed Sewer Rates $13.75 (Base Rate +$6.00/100D gallons per month) $25.76 (Base Rate+$6.00/1000 gallons per month) 11/2" Meter $38.15 (Base Rate+$4.80/1000 gallons per month) $42.00 (Base Rate +$6.00/1000 gallons per month) 2" Meter $59.30 (Base Rate +$4,80/1000 gallons per month) $59.30 (Base Rate+$6.00/1000 gallons per month) 3" Meter $155.83 (Base Rate +$4.80/1000 gallons per month) $155.83 (Base Rate+$6.00/1000 gallons per month) 4" Meter $172.87 (Base Rate+$4.80/1000 gallons per month) $172.87 (Base Rate+$6.00/1000 gallons per month) 6" Meter $538.77 (Base Rate +$4.80/1000 gallons per month) $538.77 (Base Rate+$6.00/1000 gallons per month) Sewer Only $30.45 per month $39.00 per month Large Industrial User -Applies to large sanitary sewer $1077.54 (Base Kate +$9.60/1000 gallons per month) $1077.54 (Base Rate+$12.00/1000 gallons per month) service where the customer is billed monthly and $60.90 per month $78.00 per month discharges 1,000,000 gallons (minimum of three months out of a rolling twelve months to qualify for this rate) and where all wastewater is discharged into the sanitary sewer system at a single discharge point. No Rate Established Base Rate (by Meter Size)+$5.10/1000 gallons per month Outside City Limits Current Sewer Rates Proposed Sewer Rates 3/4" Meter 00 (Base Rate+$9.60/1000 gallons per month) $27.50 (Base Rate+$12.00/1000 gallons per month) 1" Meter .22 (Base Rate+$9.60/1000 gallons per month) $51.52 (Base Rate +$12.00/1000 gallons per month) 11/2" Meter .30 (Base Rate+$9.60/1000 gallons per month) t$118.60 $84.00 (Base Rate +$12.00/1000 gallons per month) 2" Meter (Base Rate+$9.60/1000 gallons per month) $118.60 (Base Rate+$12.00/1000 gallons per month) 3" Meter 1.66 (Base Rate+$9.60/1000 gallons per month) $311.66 (Base Rate+$12.00/1000 gallons per month) 4" Meter 5.74 (Base Rate +$9.60/1000 gallons per month) $345.74 (Base Rate+$12.00/1000 gallons per month) 6" Meter $1077.54 (Base Kate +$9.60/1000 gallons per month) $1077.54 (Base Rate+$12.00/1000 gallons per month) Sewer Only $60.90 per month $78.00 per month Large Industrial User -Applies to large sanitary sewer service where the customer is billed monthly and discharges 1,000,000 gallons (minimum of three months out of a rolling twelve months to qualify for this ate) and where all wastewater is discharged into Base Rate (by Meter Size)+$10.20/1000 gallons per month the sanitary sewer system at a single discharge point. No Rate Established DUNN bAd w-3 DUNN 11110 I r City Council Agenda Form ,�n4'�iDate: March _1989+2013 SUBJECT TITLE: Financial Report Presenter: City Manager Neuschafer Finance Attachment: XYes No Public Hearing Advertisement Date: PURPOSE: Attached please find the Financial Report as of February 28, 2019. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Acknowledge receipt of the Monthly Financial Report for January 31, 2019. Borth carolina UNN city of dunn POST OFFICE BOX 1065 e DUNN, NORTH CAROLINA 28335 (910) 230-3500 ^ FAX (910) 230-3590 www.dtinn-nc.org MEMORANDUM To: Honorable Mayor, City Council Members From: Steven Neuschafer, City Manager Subject: Financial Report Date: March 12, 2019 Mayor Oscar N. Harris Mayor Pro Tem Frank McLean Council Members Buddy Maness Dr. liven McNeill Billy Tart Chuck Turnage Dr. David L. Bradham City Manager Steven Neuschafer • The City as of February 28, 2019 had $3,607,938 in cash in the General Fund and $2,344,648 in the Water -Sewer Fund. Through February, 2018 the City had $3,759,239 in the General Fund and $2,671,782 in the Water and Sewer Fund. • Property tax collections through February were $3,735,320 or 97.7% of budget. Which is on track for end of February collections report, last year we were at 94%. • Sales Tax Revenue is $1,109,200 or 51% of budget. Benchmark for this month is 58.7% of budget. • Utilities Sales Tax is $350,982 or 49.33 % of budget. Benchmark for this month is 50% of budget. • Building Permit Fees were $53,809 or 71.4% of budget. Benchmark for this month is 4% of budget. • Water and Sewer Revenues were $2,904,734 or 61% of budget. Benchmark for this month is 66% of budget. • Expenditures were 56.1% of budget in the general fund and 59.1% of budget in the water and sewer fund. The benchmark for this period is 66 % of budget. DUNN RI4Ameeiea Citb ► w4ere comms maffers �sa9�2R�a LWUUNN 1,Y Or d"IlnCity Council Agenda Meeting Date: March 12,2019 1989 * 2013 SUBJECT TITLE: Administrative Departmental Reports Presenter: City Manager Steven Neuschafer Department: Admin Attachment: X Yes No Description: Monthly Reports Public Hearing Advertisement Date: Attached please find the following Monthly Reports for January 31, 2019 for your review: - Tax Report - Planning & Inspections Report - Public Works Report - Public Utilities Report - Parks & Recreation Report - Library Report - Police Report BACKGROUND: BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: Acknowledge receipt of the Monthly Administrative Reports for December 31, 2018. Horth Carolina iwL)UNN city of Bunn POST OFFICE BOX 1065 e DUNN, NORTH CAROLINA 28335 (910) 230-3500 - FAX (910) 230-3590 www.dunn-nc.org 2018 TAXES Ad Valorem Levy Collections thru February 01, 2019 Taxes Receivable 2019 Percentage Collected Downtown Taxes $ 3,872,050 $ 35,440 Mayo Oscar N. Harris Mayor Pro Tem Frank McLean Council Members Buddy Maness Dr, Gwen McNeill Billy Tart Chuck Turnage City Manager Steven Neusehafer Total $ 3,907,490 3,735,320 34,177 3,769,497 136,730 1,263 137,993 96.47% 96.44% 96.47% w4ere cO MIL71 mafferr DUNN "4"tamnund Mat. January 2019 1 Monthly Development Report Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax 910-230-9005 1 www.dunn-nc.org Grant Information: ILUU DUNN W//e)H [UDIAII/P[ ^ P1gEEC/S Code Enforcement Map January V to January 31, 2019 "Please note, that these are all NEW code enforcement items. This does not include items that were followed up on, or are at a later stage in enforcement." 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-88711 www.dunn-nc.org *Data from Mobile311 work order system (does not include all work performed) Public Works Department I January 2019 1 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 ( phone 910-892-2948 ( fax 910-892-88711 www.dunn-nc.ora *Data from Republic Services report _ DuNN 101 E. Cleveland St., Dunn, NC 28334 i phone 910-892-2948 1 fax 910-892-88711 www.dunn-nc.org Leak Repair 7 Water Construction 0 ewer Construction 9 Hydrant Repair 1 Water Meter Repair )ther - Sewer *Data from Mobile311 work order system (does not include all work performed) *Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing. tl ADuNN .d14 rcmmca n mnllery Equipment Maintenance 35 Total Million Gallons Treated 127.50 Rainfall in Inches 3.87 *Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records Monthly .,a..1 Report 2019 Dunn Parks & Recreation February Monthly Narrative Report Sports Programs Basketball: All basketball games for boys' and girls' leagues ended on February 8th. 10U girls team 3 David Horne and 13U team 2 Jeremy Bass were county champions in the age division. Boys tournament champions were 10U Boys Nathan Plata & 14U Boys Rodrick Worth's team. The runner-ups were 10U Boys Cedric Smith & 14U Boys Russ Warren's team. All-star player selections have been made for SWAC. Our all-star coaches for SWAC are as follows: 10U Girls Melissa Scott 12U Girls Jeremy Bass 10U Boys Michael Stephens 14U Boys Vander Williams 12U Boys Rodrick Worth Regionals will take place on March 8th — 10th, and the state will take place on March 15th —17th. SWAC tournament play locations have yet to be determined. Indoor Soccer: We began accepting registrations on January 1't and end on February 6th. Our numbers continue to increase from year to year. This season we have added an additional team in 10U with the growth. Drafts were held on Saturday, February 16thand practice will start the week of February 18th. Sports Registration Baseball and softball registration will begin on February let and will end on March 13th. Recreation Advisory Board Our board met last on Tuesday, February 12th at 6:00 p.m. in the Dunn Community Center. The next scheduled meeting will be held Tuesday, April 9th at 6:00 p.m. Dunn Parks & Recreation Department Monthly Review 12019 Dunn Parks & Recreation ( 205 Jackson Road, Dunn, NC 28334 ( (910) 892-2976 Phone (910) 892-7001 Fax I Ww.duttrt-nc.Or9 February 2019 111111111 11 1111 11111 111 !!11 1111111111 Vil''Nim TIP III I have modified this month's quantitative report to show numbers of volunteers and hours worked by them as mentioned in the narrative report for December 2018. Technology reference and jobs/careers numbers were eliminated. This reporting is in line with statistics being kept by the State Library. The issue of library consolidation was a major topic in our interaction with the county library in January. The County Commissioners had directed Library Director Angela McCauley to prepare a proposal maintaining city participation in the funding of a consolidated library system. Under her proposal the city would continue to pay $101,275.16 including operation and maintenance expense for the library building. On January 318t the library held a local author reading for Jackie Tart Tew. She read from her first novel Only God Could Love You More: A Christian Romance. There were six attendees. January 2019 1 Monthly Library Report Dunn Public Library 1110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385 www Bunn-nc.org/library v 120 _.. _.. Animal Control Canine Totals for January 2019 99 100 - 80 60 99 100 ..... _ 80 60 loon Animal Control OtherA!�nals, Warnings and Mileage 900 ME 800 No... 700 600 we_. 500 11111 400 _.No 300 _ _....NO 200 _. _NO _. 100 27 0 0 0 Other Mileage I Mileage Animal Warnings i Citations #55 #56 �NJan 2019.1. 0 27 0 936 0.. Total Crimes Reported for January 2019 250 192 200 150 100 50 0 ( ..... Jan. 2019. 1 _.... UTotal 192 9 Number of Crimes by Type for January 2019 s s 6 5 6 6 M Jan. 2019.) 0 2 _3 2 . 6 0... 1 3 _) 8....... 6 10000 Criminal Investigations Division for January 2019 9,000 9000 8000 7000 6000 .. _. 6000 4000 3000 2000 1000 69 128 1 0 . Recovered Property Search Warrants Cases Assigned Cases Closed Value Executed 0 Jan. 2019 ... 69.. 128 L.. 9,000 1.. Narcotics Seized for January 2019 900 850.5 800 700 600 500 400 _... 300 _.... 200 175.7 90 100 39 0.7 11.6 0 8 Other Felony Misd. Marijuana Cocaine Meth. i Heroin Pills Drugs ( Arrests Arrests ®Jan. 2019) 175.7 0.7. 11.6 1,..... 0..... i 850.5. ( 8 �... 39..... 90 I II I Gram Weight Dosage Unit Patrol Division for January 2019 80 70 _... 60 20 70 10 50 50 48 40 1 7 20 70 10 7 3 2 2 0 0 Pass. __.. NoOrive While a To Run Red to I Failuree Speeding �1nfi Seat Belt Seatbelt atb O crater StoFailp Opp ! Light Reduce Juv Lic. Revoked Sign ( Speed N Jan. 20191 50 3 2 48 70 0 2 _ 7 1 Patrol Division for January 2019 200 180 175.7 160 _... i I 140 _.. 120 100 _.. 90 80 i 60 I ii 39 40 I 20 it 8 0.7 0 1 ( Other US Misd. Felony Firearms Marijuana Cocaine Heroin Arrests Arrests Seized Seized Seized Sezied Drugs Currency Seized Seized i.®Jan. 2019.L.. 90 39 3 �. 175.7 i 0.7 0 8 I 1. I USD Criminal Investigations Divison Juvenile Report for January 2019 14 13 12 _. 12 10 8 7 6 6 6 _. _.... 5 4 .... _. 2 1 0 0 I Cases Cases Cases Ex-� ' Cases Cases Total Total Total Total Total InactivebyArredt Cases Adult (Juvenile Felony Misd. Assigned Cleared Inactive Unfound ��� Closed Arrests Arrests Charges Charges i I®.Jan-198 0.. 6.... 6...L. 1 �...... 13 0 ( 12,.. 7... 5.... DUNN ` D U -IJ UNN 11111.f s/ p / Meeting Date: March 12, 2019 1989 i SUBJECT TITLE: City Manager's Report Presenter: City Manager Neuschafer Department: Administration Attachment: Yes X No Public Hearinq Advertisement Date: PURPOSE: City Manager Steven Neuschafer will give a Monthly Update. BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Page 11 Announcements March 12, 2019 City Council Meeting ➢The next regular City Council Meeting is scheduled for Tuesday, April 9, 2019 at 7:00 p.m. Feb, 26, 2019 8:44AM DUNN HOUSING AUTHORITY BOARD MEETING 817 STEWART STREET TUESDAY, JANUARY 22, 2019 5:30 PM No, 2 10 2 P. 2 THE JANUARY BOARD MEETING WAS CALLED TO ORDER ON MONDAY, JANUARY 22, 2019 AT 5:30 PM BY BOARD CHAIRMAN, ERIC SINCLAIR, SR. UPON ROLL CALL, THE FOLLOWING WERE PRESENT: CHAIRMAN ERIC L. SINCLAIR, SR; VICE-CHAIRMAN LESTER E. LEE, 1R, COMMMISSIONERS EDDIE R. DRAUGHON, LOIS DAIL, SADIE MCLAMB, BOARD SECRETARY DEBBIE N. WOODELL AND OCCUPANCY MANAGER, MARSHA BASS, DUNN POLICE CHIEF, CHARLES WEST, LEIUTENANT CLARK WHITE AND OFFICER C.J. CAMBELL WERE ALSO PRESENT - THE MEETING WAS OPENED WITH A PRAYER BY CHAIRMAN SINCLAIR, MINUTES OF THE DECEMBER BOARD MEETING WERE READ AND APPROVED, FIRST MOTION WAS MADE BY VICE-CHAIRMAN LEE AND SECONDED BY COMMISSIONER DRAUGHON. AYES AND NAYS WERE AS FOLLOWS: AYES CHAIRMAN SINCLAIR VICE-CHAIRMAN LEE COMMISSIONER DRAUGHON COMMISSIONER DAIL COMMISSIONER MCLAMB MOTION CARRIED. OCCUPANCY REPORT: NAYS NONE TOTAL RENT FOR JANUARY WAS $34,543.00. AVERAGE RENT PER UNIT WAS $248.51. SINCE THE DECEMBER MEETING THERE WERE THREE MOVE -INS, THREE MOVE -OUTS AND ONE TRANSFER. THERE WERETWO VACANT UNITS AND ONE UNITOFF LINE (HUD APPROVED). THERE WAS ONE CHARGE OFF FOR THE MONTH (DORIS RAY) IN THE AMOUNT OF $1,037.00. FIRST MOTION TO APPPROVE THE CHARGE OFFS WAS MADE BY VICE-CHAIRMAN LEE AND SECONDED BY COMMISSIONER DAIL. AYES NAYS CHAIRMAN SINCLAIR VICE-CHAIRMAN LEE NONE COMMISSIONER DRAUGHON COMMISSIONER DAIL ~ COMMISSIONER MCLAMB MOTION CARRIED. Feb.26.2019 8:44AM No.2102 P. 3 RESOLUTION #: 2019-01 THERE WERE NO RECOVERIES FOR JANUARY. YEAR TO DATE CHARGE-OFFS WERE $ 0. THERE HAVE BEEN NO RECOVERIES FORJANUARY. THE MONTHLY MAINTENANCE SUMMARY WAS REVIEWED. CHAIRMAN SINCLAIR QUESTIONED TWO ORDERS THAT HAD NOT BEEN CLOSED OUT ACCORDING TO THE REPORT, MARSHA BASS, OCCUPANCY MANAGER PRINTED THE ORDERS AND PRESENTED THEM TO THE BOARD TO SHOW THEY HAD BEEN COMPLETED. THERE WERE NO OTHER COMMENTS. THE BOARD WAS PRESENTED WITH COPIES OF FINANCIAL REPORTS FOR NOVEMBER AND DECEMBER THAT WERE UNAVAILABLE AT THE DECEMBER BOARD MEETING. AFTER SOME DISCUSSION, VICE-CHAIRMAN LEE STATED THE REVENUES WERE MORE THAN EXPENDITURES AND THE REVENUES SEEMED TO BE INCREASING. THERE WERE NO OTHER COMMENTS, COMMUNICATIONS: AN APPROVAL LETTER TO CLOSE OUT CAPITAL FUND GRANT 2016 WAS ACKNOWLEDGED. THERE WERE FEW COMMENTS, CHAIRMAN SINCLAIR RECOGNIZED DUNN POLICE CHIEF AND LIEUTENANT CLARK WHITE WITH THE DUNN POLICE DEPARTMENT. LIEUTENANT WHITE INTRODUCED OFFICER C.J. CAMBELL AND STATED HE WOULD BE THE FULL-TIME OFFICER ASSIGNED TO DUNN HOUSING AUTHORITY, HE COMMENDED OFFICER CAMPBELL FOR HIS WORK WITH DUNN POLICE DEPARTMENT. LIEUTENANT WHITE STATED THAT HE THOUGHT GOOD THINGS WOULD COME FROM OFFICER CAMPBELL BEING ON SITE WITH THE HOUSING AUTHORITY. HE STATEDTHAT OTHER HOUSING AGENCIES INCLUDING SMITHFIELD HAD GREATLY BENEFITED FROM THE SAME PROGRAM KNOWN AS "COMMUNITY POLICING'. LIEUTENANT WHITE SAID THE POSITION OF THE FULL TIME OFFICER WOULD BEGIN FEBRUARY 01, 2019. CHAIRMAN SINCLAIR ASKED IF HE WOULD BE USING THE ADMINISTRATIVE OFFICE AT 601 EAST CANARY STREET. HE STATED HE WOULD AND THEY HAD ALREADY HIRED SOMEONE TO GO IN AND CLEAN THE INSIDE. SECRETARY WOODELL ASSURED THEM THE OUTSIDE AND SURROUNDING AREA OF THE BUILDING AND THE COMMUNITY BUILDING WOULD ALSO BE CLEANED UP BY EARLY FEBRUARY. OFFICER CAMPBELL BRIEFLY TOLD THE BOARD A LITTLE ABOUT HIMSELF. HE STATED HE WAS EAGER TO WORK W ITH THE HOUSING AUTHORITY AND MOPED TO BE AN ASSETTO THE AGENCY AND THE COMMUNITY. THE BOARD AND STAFF WELCOMED OFFICER CAMPBELL AND EXPRESSED THEIR APPRECIATION. HE IS EXPECTED TO BE IN CONTACT WITH DHA OFFICE STAFF WITHIN THE NEXT FEW WEEKS. (WITH THIS MATTER BEING COMPLETED, DUNN POLICE CHIEF AND STAFF LEFT MEETING) OTHER BUSINESS: THE SALE OF THE SOUTH ELM STREET EMPTY LOT WAS BROUGHT BEFORE THE BOARD. THIS MATTER HAD BEEN TABLED FROM THE DECEMBER MEETING. AFTER DISCUSSING SEVERAL ISSUES CONCERNING THE SALE OF THE LOT, IT WAS THE DECISION OF THE BOARD TO GET TWO (2) APPRAISALS FOR COMPARISON. VICE- CHAIRMAN LEE STATED HE WAS NOT SURE THE LAND SHOULD BE SOLD BECAUSE THE TIME MAY COME WHEN IT COULD BE USED BY THE HOUSING AUTHORITY, HOWEVER HE THOUGHT AN APPRAISAL WAS z Feb, 26. 2019 8:44AM No, 2 P. 4 APPROPRIATE. SECRETARY WOODELL STATED SHE WOULD CONTACT TWO APPRAISERS. THE BOARD WILL '-ADDRESS AT THE FEBRUARY MEETING. SECRETARY WOODELL ASKED FOR PERMISSION TO CHARGE OFF OLD EQUIPMENT (APPLIANCES) THAT WERE NO LONGER WORKING. SHE TOLD THE BOARD ALL USEABLE PARTS HAD OEEN REMOVED AND PLACED IN MAINTENANCE STORAGE. THE FIRST MOTION TO CHARGE OFF EQUIPMENT WAS MADE BY VICE-CHAIRMAN LEE AND SECONDED BY COMMISSIONER DAIL. AYES NAYS CHAIRMAN SINCLAIR VICE-CHAIRMAN LEE NONE COMMISSIONER DRAUGHON COMMISSIONER DAIL COMMISSIONER MCLAMB MOTION CARRIED. RESOLUTION # 2019-02 SECRETARY WOODELL ALSO ASKED FOR PERMISSION TO UPDATE THE PROCUREMENT AND DISPOSITION POLICY, THE POLICY PRESENTED TO THE BOARD WAS DATED 1989. VICE-CHAIRMAN LEE STATED THERE HAD BEEN AN UPDATE SINCE THEN BUT WAS NOT SURE OF THE EXACT DATE, SECRETARY WOODELL SAID SHE REMEMBERED IT BEING UPDATED BUT HAD BEEN UNABLE TO LOCATE THE POLICY. AFTER REVIEWING THE POLICY PRESENTED, CHAIRMAN SINCLAIR AND VICE-CHAIRMAN LEE RECOMMENDED THAT WE CHECK WITH ANOTHER AGENCY TO USE AS AN EXAMPLE BECAUSE THERE HAD POSSIBLY BEEN MANY CHANGES SINCE THE ONE PRESENTED, SECRETARY WOODELL TOLD THE BOARD SHE WOULD CONTACT FARMVILLE AND SMITHFIELD HOUSING AUTHORITIES FOR COMPARISONS. CHAIRMAN SINCLAIR ASKED SECREATRY WOODELL ABOUT THE PERFORMANCE OF THE MAINTENANCE DEPARTMENT SINCE THE NEW HIRE. SHE TOLD THE BOARD THERE HAD BEEN NO COMPLAINTS THUS FAR AND THE MAINTENANCE SUPERVISOR WAS WELL PLEASED AS WAS OTHER STAFF AND RESIDENTS. THE UPCOMING COMMISSIONERS WORKSHOP IN APRIL WAS BRIEFLY MENTIONED. SECRETARY WOODELL ADVISED THE BOARD THAT SHE WAS STILL TRYING TO GET RESERVATIONS FOR THE HOTEL, COMMISSIONER DAIL STATED SHE WOULD NOT BE ABLE TO ATTEND. SECRETARY WOODELL WILL CONTINUE TO WORK ON GETTING RESERVATIONS FOR OTHER COMMISSIONERS, WITH NO FURTHER BUSINESS TO DISCUSS, THE MEETING WAS ADJOURNED. " av� cl Ll - ERIC L. SINCLAIR, SR. CHAIRMAN DEBI31`F,N. WOODELL SECRETARY CLOSED SESSION CRITERIA (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S. 143-318.11(a)(1)] Prevent the disclosure of privileged information Under the North Carolina General Statutes or regulations. Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S. 143-318.11(a)(3)] Consult with the Attorney To protect the attorney-client privilege. To consider and give instructions concerning a potential or actual claim, administrative procedure, or judicial action. To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. [N.C.G.S. 143-318.11(a)(5)] To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9).