The URL can be used to link to this page

Agenda 02-05-2019Dunn City Council Meeting Agenda Tuesday Evening, February 5, 2019 7:00 p.m., Dunn Municipal Building Call to Order Invocation Pledge of Allegiance 69x�31C�1i• 1) Adjustment and Approval of the February 5, 2019 meeting agenda 2) Proclamation Honoring the 5th Anniversary of the District 11A Veterans Treatment Court 3) Recognition of New Employees 4) Request from Dunn Chamber to partner on a Vision for the City of Dunn PUBLIC COMMENT PERIOD 5) Each Speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting. 6) Minutes — January 8, 2019 7) Proclamation — Black History Month 8) Temporary Blocking of Streets for 2019 Boogie on Broad Concerts 9) Mowing Agreement with the NC Department of Transportation 10) Budget Amendment #7 ITEMS FOR DECISION 11) Response to the Local Government Commission 12) Annual Renewal for Building Re -Use Grant ITEMS FOR DISCUSSION AND/OR DECISION 13) Financial Report 14) Administrative Reports a. Tax Report d. Parks & Recreation Report b. Planning & Inspections Report e. Library Report c. Public Works/Utilities Report f. Police Reports 15) City Manager's Report 16) Announcements 17) Closed Session — If one is called, the General Statute(s) allowing the Closed Session will be cited in the motion ADJOURNMENT "This institution is an equal opportunity provider and employer" Adjustment and Approval of the February 1 ., /1'l UNN a1z illl r Agenda� City Council 10, Meeting 9Date-.ebruary 5, 2019 1989 * 111 1989 * 2013 2013 SUBJECT TITLE: Proclamation Presentation for District 11A Veterans Treatment Court Presenter: Mayor Harris Department: Governina I Attachment: X Yes No Description: Proclamation Public Hearing Advertisement Date: PURPOSE: Mayor Harris will present a Proclamation, from the City of Dunn and local Veterans organizations, to acknowledge the contributions and to celebrate the Fifth Anniversary of the District 11A Veterans Treatment Court located in Harnett County. Veterans Organizations include: American Legion Post 59, Commander Oscar N. Harris Veterans of Foreign Wars Post 6767, Commander Robbie Hardison Disabled American Veterans (William M. Stone) Chapter 74, Adjutant Steve Anderson Johnston County Vietnam Veterans of America Chapter 990, Past Commander Ronnie Williams The first Veterans Treatment Court in North Carolina was established in Harnett County on November 6, 2013 by Chief District Court Judge Albert Corbett, District Attorney Vernon Stewart and Clerk of Superior Court Marsha Johnson. The Court recently celebrated their 5th Anniversary and the many successes they have achieved while helping our American Veterans. BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: ® .th rnr°linn uNN city °r dun. "n cammani mailers &Wmi WWWa HONORING THE 5th ANNIVERSARY OF THE DISTRICT 11A VETERANS TREATMENT COURT WHEREAS, the First Veterans Treatment Court in North Carolina was established November 6, 2013 in Harnett County by Chief District Court Judge Albert Corbett, District Attorney Vernon Stewart and Clerk of Superior Court Marsha Johnson; and WHEREAS, the goal of the Veterans Treatment Court is to help those who have served our nation and honor their service, with the court's motto, "keeping free those who kept us free"; and WHEREAS, the District 11A Veterans Treatment Court is a recovery court that assists veterans, within a 60 -mile radius, covering 13 counties in central North Carolina, who have pending criminal charges and want assistance resolving these charges, along with help in treating their addiction and mental health conditions that resulted from their military service; and WHEREAS, ninety-two percent (92%) of Veterans entering this program have experienced PTSD (Post-traumatic Stress Disorder) or other mental health issues related to wartime experience with nine out of ten having experienced combat and 75% having completed multiple deployments to Iraq or Afghanistan; and WHEREAS, the District Veterans Treatment Court has saved taxpayers more than $8.5 million dollars since its inception and brought national attention to Harnett County due to this premiere program; and WHEREAS, seventy-five percent (755/G) of Veterans entering the Veterans Treatment Court are active users of drugs and alcohol and by phase 4 of the program this has been reduced to 3% of those active veterans in the program; and WHEREAS, the District 11A Veterans Treatment Court has 124 veterans who have participated or are currently participating in the program with 52 veterans completing the program. The re -offense rate of those veterans completing the program is only 4% while the National Institute of Justice Statistics indicate that the rate is more than 50% for offenders Nationwide; and WHEREAS, over 20 Veterans have found jobs since entering the program, 14 have pursued higher education, 35% have been connected to additional benefits from the VA and four of those veterans who have graduated have requested to assist the program by becoming Mentors for other Veterans. NOW THEREFORE, I, Oscar N. Harris, Mayor of the City of Dunn, and on behalf of the City Council, our local Veterans organizations and citizens of Dunn, do hereby extend to the founders and many volunteers our congratulations on the Fifth Anniversary Celebration and on the many successes of the District 11A Veterans Treatment Court; AND BE IT FURTHER RESOLVED THAT the All -America City of Dunn wishes to express our sincere appreciation to the District I1A Veterans Treatment Court for the assistance this program has already provided as well as for those who will be touched as you continue your focus, to help our American Veterans by giving them the care and assistance that they deserve. IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the official seal of the City of Dunn this the 5" day of February, 2019. O car N. Harris, Mayor ATTEST: t i�v Oscar N. Harris, o t Commander American Legion Post 59 Robtfie Hardison, Commander Veterans of Foreign Wars Post 6767 Tammy Williams, City Clerk 'sa e Americar) cterans (William M. Stone) Chapter 74 Ronnie Williams, Past Commander Johnston County Vietnam Veterans of America Chapter 990 1 D All-America C14 it, ��f " j j Agenda n „ �J�y 1989 * L�s Meeting { SUBJECT TITLE: New Employee Introductions Presenter: Citv Manaqer Steven Neuschafer Attachment: Yes No Public Hearing Advertisement Date: PURPOSE: Police Department Police K-9 - Pacman Carnell Campbell — Police Officer II BACKGROUND: -ills CIANIPi1Z_Ci15 RECOMMENDATION/ACTION REQUESTED: Description: �_-woj bc&d. All -America City '1'y �t d""" All -America Cily City Council Agenda Form Meeting Date: February 5,2019 1989 * 2013 1989 * 2013 SUBJECT TITLE: Presentation by the Dunn Chamber to partner on a Vision for the City of Dunn Presenter: Matthew Smith, Vice President Department: Admin Attachment: X Yes No Public Hearing Advertisement Date: Dunn Area Chamber of Commerce Letter and attachments PURPOSE: Matthew Smith, Vice President of Finance for the Dunn Area Chamber of Commerce, will make a presentation on behalf of the Chamber on the need for a Visioning Process for the City. BACKGROUND: The Chamber of Commerce has held a series of Round Table Discussions with key leaders and completed a Real Estate Survey to get feedback on the issues and perceptions of the City of Dunn. Feedback led the Chamber to identify the critical need for a citywide vision for the economic development and future growth of the City. They are here to present their findings. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: north Carolina 1W-'DUNIN area chamber of commerce 20-fiere Lr.'nw ma(6ere January 22, 2019 Oscar N. Harris, Mayor Dunn City Council Post Office Box 1065 Dunn, North Carolina 28335 Dear Mayor Harris and Dunn City Council: 209 West Divine Street PO Box 548 Dunn North Carolina 28335 (910)892-4113 Fax: (910)892-4071 On behalf of our Image and Vision Task Force, the Dunn Area Chamber of Commerce requests to be added to the agenda for the City Council meeting scheduled for February 5, 2019. Members of the chamber's Executive Committee will be in attendance with Matthew Smith, our Vice President of Finance, acting as the spokesperson in our request for the city to develop a formal citywide vision in partnership with the Dunn Chamber. About 18 months ago, the Dunn Chamber began an imaging process to better understand the perception of Dunn. Through a series of round table meetings with large employers and Campbell University and a survey sent to our area realtors and homebuilders, we gathered feedback identifying the critical importance of a citywide vision for the economic development and future growth of our city. Our brief presentation will relay the feedback received by our Image and Vision Task Force and lay out the visioning process as we see it. We will also offer suggestions on what the vision might include and that the vision should encompass the city of Dunn as a whole. The chamber would like to partner in this process, and we are prepared to offer both manpower and financial resources to help complete the vision. In closing, I would like to thank you for the long-standing working relationship and support the City of Dunn has given the Dunn Chamber for decades. The chamber values this partnership which enables us to accomplish so much for our membership and our entire city. We look forward to working with you on this. Sincerely, l��v SNI' lather Lawson Executive Vice President Attachment: Highlights from Round Tables with Campbell University and Larger Employers; Realtors Survey Responses www.dunnchamber.com office@dunnehamber.com � • i �" •� Adopted 8-4-05 CITY OF DUNK CITY COUNCIL PUBLIC COMMENT POLICY The City Council for the City of Dunn does hereby adopt a Public Comment Policy to provide at least one period for public comment per month at a regular meeting of the City Council. This policy shall remain in effect until such time that it is altered, modified, or rescinded by the City Council. All comments received by the City Council during the Public Comment Period shall be subject to the following procedures and rules: 1. Anyone desiring to address the City Council must sign up and register on a sign-up sheet available on the podium within the City Council chambers prior to the Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or her name, address and matter of concern. 2. The Public Comment Period shall be for thirty (30) minutes. 3. Comments are limited to three (3) minutes per speaker. A speaker can not give their allotted minutes to another speaker to increase that person's allotted time. 4. Each speaker must be recognized by the Mayor or presiding member of the City Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in which their names appear on the sign up sheet. Speakers will address the City Council from the podium at the fiont of the room and begin their remarks by stating their name and address. 5. Individuals who sign up but can not speak because of time constraints, will be carried to the next regular meeting of the City Council and placed fust on the Public Comment Period. 6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking may pass out written literature to the City Council, City Staff and audience. 7. Groups supporting or opposing the same position shall designate a spokesperson to address the City Council in order to avoid redundancy. 8. After the citizen has made his or her remarks, he or she will be seated with no further debate, dialogue or comment. 9. The Public Comment Period is not intended to require the City Council to answer any impromptu questions. Speakers will address all comments to the City Council as a whole and not one individual Council member. Discussions between speakers and members of the audience will not be allowed. The City Council will not take action, or respond to questions about, issues raised during the Public Comment Period at the same meeting. 10. Speakers shall refrain from discussing any of the following: matters which concern the candidacy of any person seeking public office, including the candidacy of the person addressing the City Council; matters which involve pending litigation; matters which have been or will be the subject of a public hearing; and matters involving specific personnel issues related to disciplinary matters. If the speaker wishes to address specific personnel issues related to disciplinary matters, he or she should take their comments to the City Manager, who shall share the comments with the City Council. 11. Speakers shall be courteous in their language and presentation. 12. The Mayor and City Manager shall determine, on a month to month basis, where the Public Comment Period will appear on the monthly agenda when developing the agenda, prior to its publication. 13. The Public Comment Period shall only be held during the regularly scheduled monthly meeting of the City Council. There shall not be a Public Comment Period at any other meetings of the City Council, unless specifically approved by the City Council. All- ' y f 11111f City Council Agenda Form Date: February 2019 Meeting 'a 1989 * 2013 1989 2013 ' SUBJECT TITLE: Minutes — January 8, 2019 Presenter: Public Advertisement Date: BACKGROUND: BUDGETIMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to approve the January 8, 2019 Minutes as presented. MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Regular Meeting on Tuesday, January 8, 2019, at 7:00 p.m, in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Council Members Buddy Maness, Dr. Gwen McNeill, Billy Tart, Chuck Turnage and Dr. David L. Bradham. Absent: Mayor Pro Tem Frank McLean Staff in attendance: City Manager Steven Neuschafer; Public Utilities Director Heather Adams, Chief Building Inspector Steven King, Community Planner Tasha McDowell, Chief of Police Chuck West, Parks and Recreation Director Brian AlcNeill, Human Resources Director Anne Thompson, Librarian Mike Williams, Attorney Tilghman Pope, and Chy Clerk Tammy Williams. Also present were Guests recognized by Mayor Harris: Lisa Farmer with The Daily Record, Sheriff Wayne Coats and the Reverend Roy Johnson. INVOCA77ON Mayor Harris opened the meeting at 7:00 p.m. and Reverend Howard Dudley, Pastor of the First Presbyterian Church of Duni gave the invocation. Afterwards, the Pledge of Allegiance was recited. Mayor Harris explained that the absence of Mayor Pro Tem McLean was due to illness. AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Turnage and seconded by Council Member McNeill to adopt the January 8, 2019 meeting agenda as presented. Motion unanimously approved. Mayor Harris recessed the meeting at 7:06 p.m. for the Swearing in Ceremony for new Council Member Bradham. PRESENTATIONS: Administering the Oath of Office to Dr. David L. Bradham Mayor Harris reviewed the process of filling the vacancy on the Council due to the death of Mr. Barfield. He introduced Dr. David L. Bradham, who was appointed by the Dunn City Council, at the Special Call Meeting held on December 18, 2018, to represent Ward 6 as Council Member. Oath was administered by Tammy Williams, City Clerk. A copy of this oath is incorporated into these minutes as attachment #1. After the Oath, Council Member Bradham took his seat and was presented with his name plate and name badge by Mayor Harris. Mayor Harris also appointed Council Member Bradham to finish out the appointments of Council Member Barfield: Police Department, Cemetery Advisory Board, Library Board of Trustees and Mid Carolina Council of Governments. Mayor Harris reconvened the Council meeting at 7:17 p.m. Retirement Resolution — Dean Gaster Mayor Harris and City Manager Neuschafer presented a Retirement Resolution to Dean Gaster recognizing his 1 I years of service to the City of Dunn Public Works Department were he retired as Director. Mr. Gaster was accompanied by his wife, Demi. A copy ofResohrtion (82019-01) is incorporated into these minutes as Attachment #2. Employee Recognition Mayor Harris, City Manager Neuschafer and Chief West recognized Sgt. Mattliew Smith with the Criminal Investigations Division for earning the Advance Law Enforcement Certification. Sgt. Smith was presented with the framed certificate. New Employee Introductions City Manager Neuschafer introduced Admims"tive Support Specialist Connie Jernigan and Community Planner Tasha McDowell. Public Utilities Director Adams introduced Equipment Operator Donald Lawson with the Public Works Department and Chief West introduced new officers, Adam Sikorski and Tyler Cole. PUBLIC COMMENT PERIOD The Public Comment Period was opened by Mayor Ilarris at 7:27 p.m. Having no comments, the Public Comment period was closed. CONSENTITEMS: Council considered approval of the December 11, 2018 City Council Meeting minutes. Council considered approval of the December 18, 2018 City Council Special Call Meeting minutes. Approval of the Temporary Blocking of Sheet and use of Council Chambers for Martha Luther I{ing Jr. Day Parade and Assembly. Approval of the 2019-2020 Budget Retreat set for February 8-9, 2019 to be held at the Marriott Resort Myrtle Beach Grande Dunes at Myrtle Beach, SC. Motion by Council Member Tart and seconded by Council Member Maness to approve all consent items. Motion unanimously approved. ITEMS FOR DECISION: Audit Report— Fiscal Year 2017-2018 Phyllis Pearson, CPA and Managing Partner with the firm, Petway, Mills & Pearson, PA presented the Audit report for Fiscal Year 2017-2018. Ms. Pearson noted this is an unmodified audit opinion conducted under government auditing standards, which is the best audit report auditors give. Motion was made by Council Member Maness and seconded by Council Member Tart to approve the Audit Report for Fiscal Year 2017-2018 as presented. Motion unanimously approved. ITEMS FOR DISCUSSION AND/OR DECISION: Temporary Blocking of Alley — Campbell University School of Osteopathic Medicine The Campbell University School of Osteopathic Medicine (CUSOM) has requested to close a portion of the alley, between East Broad Sheet and Edgerton Street, behind the Stewart Theatre from January 17 through January 19, 2019. They will be holding the 4"' Annual Mn CUSOM Pageant, fundraiser for the CU Community Care Clinic, at the theatre and they need to set up a tent for dressing room space. Motion by Council Member Turnage and seconded by Council Member Maness to approve the temporary blocking of the alley behind the Stewart Theatre as requested. Motion unanimously approved. Financial Report/Assessments Update City Manager Neuschafer provided the following financial report for the period ending November 30, 2018: The City as of November 30, 2018 had $2,194,796 in cash in the General Fund and $2,486,185 in the Water - Sewer Fund. In November of 2017 the City had $1,950,562 in the General Fund and $2,703,792 in the Water and Sewer Fund. • Property tax collections through November were $1,446,720 or 37.84% of budget. Last year property tax collections through November were $1,372,315. Sales Tax Revenue is $697,931 or 32.16% of budget. Benchmark for this month is 33.33% of budget. Utilities Sales Tax is $372,940 or 51.37 % of budget. Benchmark for this month is 50.00% of budget. • Building Permit Fees were $31,294 or 41.73% of budget. Benchmark for this month is 41.67% of budget. • Water and Sewer Revenues were $2,126,049 or 44.66% of budget. Benchmark for this month is 41.67% of budget. • Expenditures were 40.47% of budget in the general fund and 39.24% of budget in the water and sewer fund. The benchmark for this period is 41.67% of budget. He also presented the Weeded Lot/Demolition Update: Amount collected to Date is $29,607.40 with 3 properties closed out and 31 parcels released to the Attorney's office for foreclosure. The next sale is scheduled for early January. The property at 906 S. McKay Avenue was purchased by the City at Auction. Motion by Council Member Maness and seconded by Council Member Tait to acknowledge receipt of the Financial Report and Assessments Update. Motion carried unanimously. ADMINISTRATIVE REPORTS Reports received: Tax Report, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police Report. Motion by Council Member Tart and seconded by Council Member Turnage to acknowledge receipt of Administrative Reports. Motion unanimously approved. City Manager's Report City Manager Neuschafer recognized Public Utilities Director Adams for a presentation on the Public Utilities Department. Director Adams gave an update on the public utilities department and shared information on a current issue with a 24" Raw Water line that recently ruptured. The repair is set to begin on January 14, 2019 and with good weather should take three days to repair, but could take as much as ten days, with an estimated cost of $200,000. Due to the cost associated with repairing the line, the distribution valve replacement project and sewer line replacement project on North Orange Avenue have been postponed to stay in budget. Mayor Harris added that the issues with the Water and Sewer Fund need to be addressed and has directed City Manager Neuschafer to add this discussion to the Budget Planning retreat Agenda. ANNOUNCEMENTS The following announcements and/or comments were made by Mayor Harris: Mayor Harris read a card, from Mrs. Annette Barfield and family, thanking the Council for honoring Council Member Barfield at the December meeting. Mayor Harris reported that he received notification from the NC Department of Commerce that the City of Dunn has been awarded a grant in the amount of $574,000 for the Community Development Block Grant. The purpose of this grant is to revitalize the designated revitalization area, which is the area around the Dunn Enrichment Center. The grant allows for individual home owners m the revitalization area to receive a deferred loan to rehab and refurbish their home. The grant application was submitted by Skip Green & Associates, who will also administer the grant through and by recommendations of the Dunn Community Development Corporation, under the auspices of the City Council. The City was awarded the total amount requested on the grant application. ➢ City of Dunn offices will be closed Monday, January 21st for Martin Luther King, Jr. Day ➢ The annual Martin Luther King, Jr. Parade will be held on Monday, January 21 at 11:00 am in Downtown Dunn. ➢ The Dmm Area Chamber of Commerce Annual Banquet will be held at the Dunn Shrine Center on Tuesday, January 29th, 2019 at 6:00 pm. ➢ The next regular City Council Meeting is scheduled for Tuesday, February 5th, 2019 at 7:00 pin With no further business to discuss, a motion was made by Council Member McNeill and seconded by Council Member Turnage to adjourn the meeting at 8:07 p.m. Motion unanimously approved. Oscar N. Harris Mayor Attest: Tammy Williams City Clerk rr, t -HUUNNAll-America Ci� it, "I 11111.f City Council Agenda Form Date: February t 1989 * 2013 Meeting 19 SUBJECT TITLE: Black History Month Proclamation Presenter: City Manager Neuschafer Department: Admin Attachment: XYes No Description: Proclamation Public Hearing Advertisement Date: PURPOSE: Find attached Proclamation designating February as Black History Month in the City of Dunn. BACKGROUND: BUDGET IMPACT: RECOMMEN DATIONIACTION REQUESTED: ® north carolina DUNN bna" -D DUNN All-AmerieaCity city of duan r Where c0797)7 711aEBers 1989 * 2613 OIL waffmaw WHEREAS, in observance of Black History Month, we recognize African Americans for helping to shape our nation's identity and strengthen our county, through high moral values and resolute commitment to family, faith, service and perseverance; and WHEREAS, the City of Dunn takes great pride in the members of our Black community, and honors organizations, families, and individuals of African American descent and their invaluable contributions in many professions and fields including education, law, government, business, science, sports, the arts, and brave service in the United States Armed Forces, that continue to enrich the history and culture of our city, while continuing to unite and sustain us as a community; and WHEREAS, in 1926, Dr. Carter G. Woodson initiated the celebration of Negro History Week which was expanded in 1976 to include the entire month of February; and WHEREAS, this year's theme `Black Migrations", focuses on the African American migration patterns in the twentieth century through today, which led to more diverse populations and the increase of both black industrial leaders and black entrepreneurs, new music genres like ragtime, blues and jazz, as well the emergence of visual and literary arts, and even more influence into our nation's history and culture as blacks continued to break the color barrier in sports, business and politics as they moved from the farm to the cities and flourished as major contributors to our Nation's success. NOW THEREFORE BE IT RESOLVED, I, Oscar N. Harris, Mayor of Dunn, North Carolina, and on behalf of the City Council do hereby proclaim the month of February as Black History Month and urge all citizens of our community to give full regard to the past and continuing service of African Americans in our City, our State and our Nation. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Dunn to be affixed on this 5"' day of February, 2019. f 4 O car N. Harris, Mayor ATTEST: Tammy William City Clerk I %& N Ift d M"IDUNN All -America Siq All -America M4 City Council Agenda $ ) o v r 5 Meeting r9 February 1989 * 2013 1989 * 2013 SUBJECT TITLE: Temporary Blocking of Streets for Boogie on Broad Concerts Presenter: City Manager Neuschafer Department: Admin Attachment: X Yes No Description: Letter of Request from DACC Public Hearing Advertisement Date: PURPOSE: A request has been received from the Dunn Area Chamber of Commerce requesting the temporary closing of the following Streets for the Boogie on Broad Concert Series: - East Broad Street from Wilson Avenue to Clinton Avenue parking area at 2:00 p.m. - Wilson Avenue closed from First Citizens Bank to the intersection at Broad Street or as best determined by the Dunn Police Department at 5:00 p.m. The Boogie on Broad Concerts are held annually in downtown Dunn. Concert dates set for 2019 are Thursday, April 18, Thursday, May 16 and Thursday, October 3, 2019. BACKGROUND: The Boogie on Broad Concerts Series are held annually in downtown Dunn. They have been coordinated by the Dunn Area Chamber of Commerce for thirteen years. The concerts are sponsored by local merchants and members of the Chamber. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: To approve the temporary of closing of streets for the 2019 Boogie on Broad Concerts as requested. north caroliaa j T 209 West Divine Street ILU. t.) U\y' lI\V' PO Box 548 Dunn North Carolina 28335 area chamber of commerce (910)892-4113 Fax: (910)892-4071 arhere ka6 ze&r nzaMerr January 3, 2019 Oscar N. Harris, Mayor Dunn City Council Post Office Box 1065 Dunn, North Carolina 28335 Dear Mayor Hands and Dunn City Council, Thank you for all of the support the City of Dunn has given the Dunn Chamber and the Boogie on Broad Concert Series in Downtown Dunn over the past thirteen years. On behalf of our current Event Planning Committee, I ask that you continue that support for this year's concert series. The 2019 concerts will be held on Thursday, April 18; Thursday, May 16 and Thursday, October 3. For the events, we are requesting at 2:00 p.m. to close Broad Street from Wilson Avenue to Clinton Avenue parking area. At 5:00 p.m., we ask that Wilson Avenue be closed from First Citizens Bank to the intersection at Broad Street or as best determined by the Dunn Police Department. Again, I would like to thank the city leaders, police department and public works department for all of the help and support we receive each year from our All -America City. The Chamber values this partnership which enables us to accomplish so much for our membership and our fine city. We look forward to working with you on many other occasions in the future. Sincerely, 1 Bather Lawson Executive Vice -President Dunn Area Chamber of Commerce www.dunnehamber.com office@dunnehamber.com DUNN b9l" Z` -D D 0- � t N' .. N"' All -America City �it, f d . . . All -America City x110, 111jr City Council Agenda Form f Meeting Date: 9 February i:; 1 S l1989 * 2013 1989 * 2013 SUBJECT TITLE: Mowing Maintenance Agreement Presenter: City Manager Neuschafer Department: Admin Attachment: XYes No Description: Mowing Maintenance Public Hearing Advertisement Date: PURPOSE: To approve the 2018 Mowing Maintenance Agreement between the City of Dunn and the NC Department of Transportation where the City performs "routine' and 'clean-up" mowing of certain State maintained right of ways and is reimbursed from NC DOT at the rates presented. This agreement needs to be signed so that the City can be reimbursed for 2018. BACKGROUND: This is an annual renewing contract between the City and NC DOT which allows the City to be reimbursed to perform maintenance of the right of ways in the City designated as State maintained routes. BUDGET IMPACT: The City will be reimbursed quarterly, current rate $4,088.69. RECOMMEN DATIONIACTION REQUESTED: Approval of the Mowing Maintenance Agreement between the City of Dunn and the North Carolina Department of Transportation. NORTH CAROLINA MOWING MAINTENANCE AGREEMENT HARNETT COUNTY DATE: 6/19/2018 NORTH CAROLINA DEPARTMENT OF TRANSPORTATION AND WBS Elements: 6RE.104335, 6RE.104315, 6RE.204315 CITY OF DUNN THIS AGREEMENT is made and entered into on the last date executed below, by and between the North Carolina Department of Transportation, an agency of the State of North Carolina, hereinafter referred to as the "Department" and the City of Dunn, hereinafter referred to as the "Municipality". WITNESSETH: WHEREAS, the Municipality has requested to perform "routine" and "clean-up" mowing of vegetation within the rights of way of certain State maintained routes; and. WHEREAS, the Municipality has agreed to perform said mowing with reimbursement from the Department subject to the conditions hereinafter set forth. NOW, THEREFORE, in consideration of the premises and the benefits accruing to the Department and the Municipality as the result of the mowing services, it is agreed as follows: The Municipality shall provide the personnel, equipment, labor, materials, and traffic control devices to perform mowing service in accordance with Departmental standards and specifications. The mowing will be performed on the routes specified in Attachment A and the costs specified in Attachment B. The routes and/or costs may be amended each year, with additions or changes as mutually agreed upon by both parties in writing prior to performing the work for each year as described herein. No Supplemental Agreement is required. 2. All work shall be performed in accordance with generally accepted horticultural practices and the Department's routine maintenance mowing requirements set by the Division 6 Engineer. The Division Engineer may approve any requests for changes to NCDOT mowing requirements including but not limited to mowing time frames, mowing heights, mowing equipment, etc. 3. The Division Engineer shall notify the Municipality in writing at the beginning of the annual performance period or as soon thereafter, of the amount of allocated funds estimated to be Agreement ID # 8075 available to the Municipality for mowing maintenance on the locations identified. The available allocation shall be based upon and shall not exceed the estimated cost of the work as if performed by the Department. 4. Reimbursement may be made quarterly. The Municipality shall submit an itemized invoice to the Department upon completion. Reimbursement shall be made upon approval of said invoice by the Department's Division Engineer and Financial Management Division. Any additional cost beyond the approved amount will be the Municipality's responsibility. 5. At the end of the first year, upon written mutual consent, this Agreement may be renewed every year for the next 5 years, subject to the provisions herein. If the Municipality desires to continue the mowing services described in this Agreement, the Municipality and the Department may re- negotiate the costs and the revise mowing locations as described below: (A) The Division Engineer shall notify the Municipality in writing through a letter or invoice at the beginning of the annual performance period of the amount of allocated funds estimated to be available to the Municipality for mowing maintenance. (B) The Department, at its option, may elect to increase or decrease the reimbursement rates each year the Agreement is in force in consideration of inflation rates, cost increases and decreases, changes in funding, etc., subject to the availability of funds and the performance of the Municipality. 6. This Agreement may continue with automatic yearly renewal extensions for five years, subject to the following termination conditions: (A) At any time either party may cancel the Agreement with a thirty (30) day written notice to the opposite party. On behalf of the Municipality, this Agreement may be canceled by the Town Manager and/or his designee. (B) Upon the effective date of the cancellation, neither party shall owe any obligations under this Agreement, except that all obligations performed under this Agreement, including but not limited to invoicing, record retention, and payment for work performed prior to the effective date of cancellation, shall remain in effect. 7. Any contract entered into with another party to perform work associated with the requirements of this Agreement shall contain appropriate provisions regarding the utilization of Minority Businesses, Women Businesses, or Small Professional Services Firms (SPSF) as required by G.S. 136-28.4 and the North Carolina Administrative Code. The Department will provide the appropriate provisions to be contained in those contracts. Agreement ID # 8075 (A) No advertisement shall be made nor any contract be entered into for services to be performed as part of this Agreement without prior written approval of the advertisement or contents of the contract by the Department. (B) Failure to comply with these requirements will result in funding being withheld until such time as these requirements are met. 8. The Municipality agrees to provide traffic control devices, lane closures, road closures, positive protection and/or any other warning or positive protection devices necessary for the safety of road users during performance of the work including any construction and subsequent maintenance. This work shall be performed in conformance with the latest NCDOT Roadway Standard Drawings and Standard Specifications for Road and Structures and Amendments or Supplements thereto. When there is no guidance provided in Roadway Standard Drawings or Specifications, work shall be in compliance with the Manual on Uniform Traffic Control Devices for Streets and Highways and Amendment or Supplement thereto. Information regarding these rules and regulations may be obtained from the Department's Division Engineer. 9, The Municipality's invoice to the Department shall show actual costs for labor, equipment, and contracted services for work completed, not to exceed the amount allocated. The invoice should be itemized by date, mowing route, and costs for performing each mowing cycle, no later than three months after the scheduled invoicing date for eligible reimbursable costs. All final invoices must be submitted within one year after the work is performed or said work will not be reimbursed by the Department. Reimbursement shall be made upon approval of said invoice by the Department's District Engineer or designee and Financial Management Division. 10, The Municipality shall comply with all applicable federal, state and local environmental regulations, and shall obtain all necessary federal, state and local environmental permits, including but not limited to, those related to sediment control, storm water, wetland, streams, endangered species, and historical sites. 11. The Municipality, and or its agent, shall maintain adequate records and documentation to support the work performed under this Agreement and shall permit free access to its records by official representatives of the State of North Carolina. Furthermore, the Municipality, or its agent, shall maintain all pertinent records and documentation for a period of not less than five (5) years following the close of the fiscal year during which the services were performed. 12. It is the policy of the Department not to enter into any Agreement with another party that has been debarred by any government agency (Federal or State). The Municipality certifies, by signature of this Agreement, that neither it nor its agents or contractors are presently debarred, suspended, Agreement ID # 8075 proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal or State Department or Agency. 13. This Agreement is solely for the benefit of the Department and the Municipality and is not for the benefit of any other persons or any entities, and no other persons or entities shall have any rights, claims, or entitlements under this Agreement. 14. The Department must approve any assignment or transfer of the responsibilities of the Municipality set forth in this Agreement to other parties or entities in writing. 15. The Municipality agrees to indemnify and save harmless, the Department, for all damages and claims for damage that may arise as result of performance of mowing operations by its employees and/or contractors. 16. By Executive Order 24, issued by Governor Perdue, and N.C. G.S.§ 133-32, it is unlawful for any vendor or contractor ( i.e. architect, bidder, contractor, construction manager, design professional, engineer, landlord, offeror, seller, subcontractor, supplier, or vendor), to make gifts or to give favors to any State employee of the Governor's Cabinet Agencies (i.e., Administration, Commerce, Environmental Quality, Health and Human Services, Information Technology, Military and Veterans Affairs, Natural and Cultural Resources, Public Safety, Revenue, Transportation, and the Office of the Governor). IT IS UNDERSTOOD AND AGREED that the approval of the project by the Department is subject to the conditions of this Agreement. Agreement ID # 8075 IN WITNESS WHEREOF, this Agreement has been executed, in duplicate, the day and year heretofore set out, on the part of the Department and the Municipality by authority duly given. ATTEST: go TITLE: CITY OF DUNN BY: TITLE: DATE: Approved by the City of Dunn as attested to by the signature of Clerk of the (governing body) on N.C.G.S. § 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization. (SEAL) Federal Tax Identification Number Remittance Address: City of Dunn DEPARTMENT OF TRANSPORTATION I Ya (CHIEF ENGINEER) PRESENTED TO BOARD OF TRANSPORTATION ITEM O: Agreement ID # 8076 City of Dunn 2018 Mowing Interstate Shoulder Route From To Miles Miles 195 * Exit 72 Interchange 0.27 2.70 195 * Exit 73 Interchange 0.45 4.50 195 ** Exit 72 Interchange Exit 73 Interchange 0.59 2.36 Totals: 1.31 9.56 Primary Q1 ndivided) Shoulder Route From To Miles Miles US 301 South City Limit North City Limit 2.93 5.86 US 421 East City Limit SR 1718 2.53 5.06 Totals: 5.46 10.92 Primary (Multilane Divided) Shoulder Route From To Miles Miles US 421 ** SR 1718 West City Limit 1.04 4.16 Totals: 1.04 4.16 Secondary Shoulder Route From To Miles Miles SR 1705 US 301 North City Limit 1.30 2.60 SR 1715 SR 1705 North City Limit 0.73 1.46 SR 1718 US 421 West City Limit 0.98 1.96 SR 1719 US 421 SR 1725 0.49 0.98 SR 1725 SR 1719 West Broad Street 1.07 2.14 SR 1735 SR 1718 West City Limit 0.24 0.48 SR 1785 SR 1793 South City Limit 1.25 2.50 SR 1790 US 421 South City Limit 0.71 1.42 SR 1791 SR 1785 South City Limit 0.15 0.30 Agreement ID # 8075 6 SR 1793 SR 1808 SR 1819 SR 1824 SR 1832 SR 1844 SR 1860 US 301 US 301 NC 55 SR 1819 SR 1819 SR 1735 SR 1718 East City Limit North City Limit 1-95 N.B. On -Ramp (Exit 73) End of State Maintenance End of State Maintenance SR 1790 SR 1844 Totals: 1.15 2.30 0.95 1.90 0.19 0.38 0.05 0.10 0.38 0.76 1.48 2.96 0.60 1.20 11.72 23.44 * Shoulder mileage for ramps and the 1-95 main line is ten (10) times the road mileage at the interchanges. Agreement ID # 8075 7 City of Dunn 2018 Mowing Cost Sheet Quarterly Payment $ 4,088.69 Quarterly Breakdown 6RE.104335 $ 817.74 6RE.104315 $ 1,226.61 6RE.204315 $ 2,044.35 Agreement ID # 8075 8 Cost per Mile Cycles S. Miles Total Cost Routine Mowing (Interstate) $ 92.25 3 9.56 $ 2,645.73 Clean-up Mowing (Interstate) $ 97.38 3 9.56 $ 2,792.86 Routine Mowing (Primary Multilane Divided) $ 66.63 3 4.16 $ 831.54 Clean-up Mowing (Primary Multilane Divided) $ 76.88 3 4.16 $ 959.46 Routine Mowing (Primary Undivided) $ 46.13 3 10.92 $ 1,511.22 Clean-up Mowing (Primary Undivided) $ 56.38 3 10.92 $ 1,847.01 Routine Mowing (Secondary) $ 35.88 3 23.44 $ 2,523.08 Clean-up Mowing (Secondary) $ 46.13 3 23.44 $ 3,243.86 Total $16,354.76 Quarterly Payment $ 4,088.69 Quarterly Breakdown 6RE.104335 $ 817.74 6RE.104315 $ 1,226.61 6RE.204315 $ 2,044.35 Agreement ID # 8075 8 DUNN i D UNN All-Am2rica City a nda Form 11111.1 1989 * 2013 Meeting Date: February 5,2019 SUBJECT TITLE: Budget Amendment #7 Presenter: City Manager Neuschafer Department: Finance Attachment: X Yes No Description: Budget Amendment #7 Public Hearing Advertisement Date: PURPOSE: The Council is being asked to approve Budget Amendment #7 to allow the Dunn Police Department to fund the purchase of an evidence pass thru locker system to meet the security demands of evidence storage. This meets CALEA standards. BACKGROUND: The current evidence storage system in the Police Department is outdated and does not the meet the demands for proper evidence security measures. BUDGET IMPACT: Utilizing the Police Department's drug forfeiture funds. RECOMMENDATION/ACTION REQUESTED: Approval of Budget Amendment #7. CITY OF DUNN REQUEST FOR BUDGET REVISION FISCAL YEAR ENDING 6/30/2019 Department: Police Budget Amendment# BA -7 Date: 2/1/2019 FUND BUDGET CODE LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General 10-510-5910 Drug Forfeiture Money $ 40,000 $ 8,800 $ 48,800 P 4 9nn FUND BUDGET CODE LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General 10-368-0000 F/B-Drug Monies $ - $ 8,800 $ 8,800 s ann rtCvcIVVC IIJInL. v - -""" ' budget amendment was approved bythe City Council on: City Manager: Date: Finance Director: Date: purchase cameras in evidence room for CALEA certification SOURCE: Drug Forfeiture Fund Balance D D3 D All -America City it, 'I dh,��,, All -America C14 9, y� a , �- jr City Council ' Meeting a o,t Date: � February Agen ' 1989 * 2013 1989 * 20B SUBJECT TITLE: Response to the Local Government Association Presenter: City Manager Neuschafer Department: Admin Attachment: X Yes No Description: Letter from LGC and Public Hearinq Advertisement Date: PURPOSE: To issue a written response to the Local Government Commission on two items of concern they conveyed after analysis of the City's audited financial statements for the fiscal year ended June 30, 2018. Items identified are related to the fund balance and operating cash flow compared to similar units of government, as detailed in their letter and the attachment. A response must be submitted within 45 days. This response is a requirement if the City plans to issue debt that requires the approval of the LGC. BACKGROUND: -11111*19 1 T119_ 819 RECOMMENDATION/ACTION REQUESTED: Approval of the presented written response, from the City of Dunn, addressing the issues identified by the Local Government Commission. Horth Carolina WIUUNN city of Bunn POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335 (910) 230-3500 - FAX (910) 230-3590 www.dunn-nc.org February 5, 2019 Local Government Commission Amy Szalaj, MSA 3200 Atlantic Avenue Raleigh, NC 27604 Dear Mrs. Szalaj: The following is in response to your letter dated January 4, 2019. Mayor Oscar N. Harris Mayor Pro Tem Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Turnage Dr. David L. Bradham City Manager Steven Neuschafer The City of Dunn has hovered just under a population of 10,000 for over a decade and thus finds itself between two vastly different population groups for comparison. Over the past three years, the City of Dunn has increased its general fund balance available even though expenditures are increasing. Furthermore, this increase in the fund balance has been accomplished without raising Ad Valorem taxes. The growth in the fund balance was a result of the commitment from the City Council to cover expenditures by raising fees to match the cost of the services provided. Moreover, conservative forecasting of the revenue projections coupled with responsible spending has served the City well to be at the 37.5% level. The City Council has reviewed the fund balance available for appropriation and determined that it needs to be increased. Recent conversations with the City Council have revolved around increasing and maintaining our budgeted operations ratio between 1.0 —1.05 for the general fund. Also, with regard to issue 2 in your letter, the simple answer is that the City water and sewer system experienced two significant line breaks within the same budget year, which impacted our fund balance directly due to the emergency nature of the repairs. This has brought to the forefront, the necessity of increasing the utility rate structure to a level where there is continued growth to be prepared for similar un -budgeted expenditures. The City Council is also discussing the creation of capital reserve funds to complete needed improvements. D UNN kzftd All-Amerin ClE 1 1 M16re wmmr9r miters mg * 2623 If you have any question concerning this letter, please give me a call at (910) 230-3500. Sincerely, Steven Neuschafer City Manager City of Dunn Oscar N. Harris Mayor Buddy Maness Council Member Billy Tart Council Member Dr. David L. Bradham Council Member Frank McLean Mayor Pro Team Dr. Gwen McNeill Council Member Chuck Turnage Council Member Attest: Tammy Williams, City Clerk DUNN GEtdmeriee Gilli 1IIR0I wixere eowlr!T mafters 19es*zeva _` NORTH CAROLINA DEPARTMENT OF STATE TREASURER STATE AND LOCAL GOVERNMENT FINANCE DIVISION AND THE LOCAL GOVERNMENT COMMISSION January 4, 2019 Honorable Mayor City of Dunn P O Box 1065 Dunn, North Carolina 28335 Dear Mayor: STAT[ TMASUUKOF NOUN CA OUNA DALE R. FOLWELL. CPA GREGORY C, GASKWS DFFUiYiR MMK The State and Local Government Finance Division in its role as staff to the Local Government Commission has analyzed the audited financial statements of the City of Dunn for the fiscal year ended June 30, 2018. The results of the analysis revealed areas of concern regarding your financial position; the purpose of this letter is to convey those concerns to you and the Board. Our concerns and any action required are explained in the attachment to this letter. Each item that requires a response from you is marked with an asterisk (*) in the attachment. When a written response is required, please respond within the next 45 days to those concerns. Responses should be on the unit's letterhead, signed by all board members, and emailed to unitletter@NCTreasurer.com. If email is not an option, you may mail your response. If you are planning to issue debt that requires the approval of the Local Government Commission, all issues identified in the attachment must be addressed to the satisfaction of our staff prior to presentation of the proposed debt application for the Commission's consideration. We are available to assist you in addressing each matter discussed in the attachment. If you have any questions, please contact me at (919) 814-4297 or at Amy.Szalaj@NCTreasurer.com. Sincerely, Awvj SzaLa� Amy Szalaj, MSA Senior Accounting & Financial Management Advisor cc: City Manager Finance Officer Auditor North Carolina League of Municipalities 32oo Atlantic Avenue • Raleigh, North Carolina 27604 Courier #56-20-45 • Telephone: (919) $14-4300 - Fax: (919) 855-5812 - www.NCTreasurer.com Unit Fiscal Summary: *If you are planning to issue debt that requires the approval of the Local Government Commission, we must have a complete and thorough response to this letter on file prior to the Commission's consideration of your debt application. Responses should be on the unit's letterhead, signed, and email to unitletter@NCTreasurer.com. Unit Issue# Response Concerns Statistic 2018 2017 2016 Written We are concerned that the fund balance available for appropriation response relative to expenditures in the General Fund while improved is General Fund - required.* substantially less than comparable units and may be too low to provide Fund Balance the necessary resources you need. Available as % of 37.50% 27.64% 27.10% Expenditures Please respond, explaining how you plan to increase the fund balance 1 available for appropriation and provide the projected increase over the next three years. General Fund - Average Fund Balance Available 76.65% 72.91% 73.14% % for your population group Written Our analysis indicates that cash provided by operating activities response $289,283 was less than the total of principal payments $659,453 and required.* interest expense $134216. These amounts appear on page 40 of your financial statements. This indicates that your rate structure or 2 collections did not generate adequate operating cash flow. Please respond, explaining how you plan to increase operating cash flow. *If you are planning to issue debt that requires the approval of the Local Government Commission, we must have a complete and thorough response to this letter on file prior to the Commission's consideration of your debt application. Responses should be on the unit's letterhead, signed, and email to unitletter@NCTreasurer.com. DUNN D 0' � t N' - N"' DUNN All -America City it, f d��,, All -America City � City Council r Agenda n9 1 11111f r r r rMeeting Date: February 5, 2019 1989 * 2013 1989 * 2013 - SUBJECT TITLE: Renewal for Building Reuse Grant— 510 Spring Branch Presenter: City Manager Neuschafer Department: Admin Attachment: X Yes No Public Hearing Advertisement Date: ress PURPOSE: Requesting direction on executing time extension for the Building Reuse Grant for 510 Spring Branch LLC BACKGROUND: New Dunn Hotel, LLC purchased the site on November 11, 2017. As of 12/31/2018, $2 million has been spent toward construction. The completion of construction and the opening of the hotel (Country Inn & Suites) has been delayed due to Hurricane Florence roof damage. The current schedule is for a July 2019 opening with 15 full-time employees. To continue, there needs to be an extension on the grant contract termination date from 8/17/2019 to 02/01/2020 to enable 510 Spring Branch, LLC to complete the project. BUDGET IMPACT: A 5% local match of the grant is required. The requested grant amount is $95,000 and the 5% match will not exceed $4,750, The New Dunn Hotel LLC will be responsible for this match. RECOMMENDATIONIACTION REQUESTED: To direct the City Manager regarding the extension of the Building Reuse Grant Contract for 510 Spring Branch. Rural Economic Development COMMERCE North Carolina Department of Commerce Rural Economic Development Division Rural Grant Programs Progress Reporting Form GRANTEE INFORMATION (tribe completed by Grantee) Reporting Period Contract Information From: 7/1/2018 Contract Reference Number: 2018-096-3201-2587 (date) To: 12/31/2018 Project End Date: 8/17/2019 (date) (date) Local Government Name: City of Dunn Project Title: 510 Spring Branch (Country Inn & Suites) Local Government Contact Completing this Form: Skip Green Title: Project Administrator Primary Telephone: 919-763-0295 Email: s9351@nc.rr.com Please provide a detailed description of the progress of the project including: 1) progress toward the completion of the renovation/infrastructure project, 2) the expenditure of funds, and 3) the creation of new -full, time jobs. New Dunn Hotel, LLC purchased the site on November 11, 2017. As of 12/31/2018, $2 million has been spent toward construction. -rhe comple of construction and the opening of the hotel has been delayed due to Hurricane Florence roof damage. The current schedule is for a July 2019 opening with 15 full-time employees. The City of Dunn requests that our contract termination date be extended from 8/17/2019 to 02/01/2020 to enable 510 Spring Branch, LLC to create and retain 15 new full-time jobs for a 6 month period. Full-time employment during the reporting period is "0" as the facility has not opened. The Town will request all or a portion of the building reuse grant at the completion of building renovation and after job creation and 6 month retention documentation has been reviewed and approved by the State. Job Creation Status — Required for Building Reuse and Infrastructure programs ONLY Business Name: Number of existing employees at the time of application (Baseline) as shown in the Legally Binding Commitment: Number of new full-time jobs committed as shown in the Legally Binding Commitment: Highest number of jobs (new and baseline) maintained for six consecutive months: Chief Elected Official /Authorized Representative Date 1/8/2019 Steven Neuschafer City Manager (typed name) (typed title) 15 Page 1 of 1 Last Updated March 2017 11 1 D 1 3 ^c'lfl ~" >? a CouncilCity Agenda �' F Meeting Date: February 5,2019 2rm1 1989 * 2013 1989 * 13 SUBJECT TITLE: Financial Report Presenter: City Manager Neuschafer Department: Finance Attachment: XYes No Description: Financial Public Hearing Advertisement Date: PURPOSE: Attached please find the Financial Report as of December 31, 2018 BACKGROUND: 111110411k71231111 RECOMMENDATION/ACTION REQUESTED: Acknowledge receipt of the Monthly Financial Report for December 31, 2018. north Carolina N'TN L)u city of duan POST OFFICE BOX 1065 ® DUNN, NORTH CAROLINA 28335 (910) 230-3500 o FAX (910) 230-3590 www.dttmt-nc.org MEMORANDUM To: Honorable Mayor, City Council Members From: Steven Neuschafer, City Manager Subject: Financial Report Date: January 29, 2019 Mayor Oscar N. Harris Mayor Pro Tem Frank McLean Council Members Buddy Maness Dr. liven McNeill Billy Tait Chuck Tumage Dr. David L. Bradham City Manager Steven Neuschafer • The City as of December 31, 2018 had $2,432,977 in cash in the General Fund and $2,586,557 in the Water -Sewer Fund. In November of 2017 the City had $2,717,025 in the General Fund and $2,868,929 in the Water and Sewer Fund. • Property tax collections through December were $2,471,579 or 64.65% of budget. Which is on track for end of December collections report. • Sales Tax Revenue is $697,931 or 32.16% of budget. Benchmark for this month is 33.33% of budget. • Utilities Sales Tax is $350,982 or 49.33 % of budget. Benchmark for this month is 50% of budget. • Building Permit Fees were $40,553 or 54.07% of budget. Benchmark for this month is 50% of budget. • Water and Sewer Revenues were $2,497,381 or 52.25% of budget. Benchmark for this month is 50% of budget. • Expenditures were 48.92% of budget in the general fund and 44.83% of budget in the water and sewer fund. The benchmark for this period is 50% of budget. DUNN bcftd All-AmericaCtly 1 1 more cammtl!z ma&err tg8v*v)n - L-- " 12 M - D 0' N]-- - N" � All -America CIW ,it, of '1."n All -America City 11111i City Council Agenda Form f Meeting Date: 1989 * 2013 1989 * 2013 SUBJECT TITLE: Administrative Departmental Reports - Presenter: Citv Manager Steven Neuschafer Department: Admin I Public Hearinq Advertisement Date: I PURPOSE: Attached please find the following Monthly Reports for December 31, 2018 for your review: Tax Report - Planning & Inspections Report - Public Works Report - Public Utilities Report - Parks & Recreation Report - Library Report - Police Report BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Acknowledge receipt of the Monthly Administrative Reports for December 31, 2018. Uriorth caroliila LWI .L)NN city of duiiii POST OFFICE BOX 1065 ® DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dunn-nc.org 2018 TAXES Downtown Taxes Total Mayor Oscar N. Harris Mayor Pro Tem Frank McLean. Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Turnage Dr. David L. Bradham City Manager Steven Neuschafer Ad Valorem Levy $ 3,872,218 $ 35,454 $ 3,907,672 Collections thru December 2018 2,471,579 21,265 2,492,844 Taxes Receivable December 2018 1,400,639 14,189 1,414,828 Percentage Collected 63.83% 59.98% 63.79% DUN N bcftd All -America City 1 w4ere 6- mmu maffers I9Sq*200 DIINN are rammrsni �"maltrrz December 2018 1 Monthly Development Report Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax 910-230-9005 1 www.dunn-nc.org 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-88711 www.dunn-nc.org *Data from Mobile311 work order system (does not include all work performed) 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 ( fax 910-892-8871 1 www.dunn-nc.org *Data from Republic Services report DUNN / oc duu �� iSll2YE IOPUR4R[ JRR�iLiIT Public Utilities Dept I December 2018 ( Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org *Data from Mobile311 work order system (does not include all work performed) *Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing. D �.r%m rommani � neaAkvo Equipment Maintenance 13 Total Million Gallons Treated 141.202 rRainfall in Inches 6.65 *Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records Monthly Recreation Report Dunn Parks & Recreation January Monthly Narrative Report Sports Programs Basketball: All league games began the week of January 3, 2019. We had a total of 19 teams (four instructional, six 10u boys, three 10u girls, four 14u boys, two 13u girls). All regular season games for boy leagues will end the week of January 28', and girl's leagues will on February 7`h. After regular season play SWAC competition will begin through early March. Tournament play locations have yet to be determined. Sports Registration Indoor soccer registration began January 2nd and ends on February 6`h for ages 7-13. Indoor soccer drafts are scheduled for Saturday, February 16m Baseball and softball registration will begin on February V. Special Events The MLK Breakfast was held on Monday, January 21"t Recreation Advisory Board Our board met last on Tuesday, November 13th at 6:00 p.m. in the Dunn Community Center. The next scheduled meeting will be held Tuesday, February 5th at 6:00 p.m. Dunn Parks & Recreation Department Monthly Review 12019 Dunn Parks & Recreation 1205 Jackson Road, Dunn, NC 28334 1 (910) 892-2976 Phone (910) 892-7001 Fax I wwwAunn-nc.= January 2019 Dunn Parks & Recreation -- - ---------- - - Rentals Facility Rentals, Programs & Etc. ---- Facility_ Numbers -- Dutra Community Building 3 Clarence Lee Tart Memorial Park 0 — - If Codrington Park - Nathan Harris Athletic Complex @ Tyler Park 0 0 Baseball & Softball Field Rentals 'i Tournament Rental 0 0 Winter Programs Coed Instructional League 43 l OUB Basketball 64 l OUG Basketball 13UG Basketball 31 16 14UB Basketball 47 P K Vyas Center New Memberships 13 Renewed Memberships 30 _ Guest Memberships 9 Adult_ Basketball 51 Batting Cage Rentals 0 During December we had 14 volunteers who volunteered 25.25 hours. We also proctored 33 final exams for university students enrolled in distance education. The State Library of North Carolina has started tracking the above statistics. In addition, they have stopped breaking down reference transaction counts into technology transactions and jobs/career transactions. I respectfully request permission to modify my quantitative report to track volunteers and proctoring in place of technology and jobs transactions and to report these totals to you instead. December 2018 1 Monthly Library Report Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385 www.dunn-nc.org/library Patrol Division for December 2018 90 _. _.. _.. _.._ _.. _.. _... 82 80 INN 50 _.1011111_... _.... __ _... __. 40 M 30 11 26 20 _. 11 10 3 2 2 1 0 OII_... Speeding Pass. No Drive While Failure To Run Red Failure to (Inf) Seat Belt Seatbelt Operator Lic. Stop Stop Light Reduce )uv. Lic, Revoked Sign Speed ® Dec. 2018.1.. 82 L.... 3 L.. 1 26 L.. 37 11 L.. 2 2 _.. Patrol Division for December 2018 3000 _.. _... 2500 2000 IWif 500 339 185 2,742 68 460 4 0.7 3 am Other us Misd. Felony Firearms Marijuana Cocaine Heroin Drugs Currency Arrests Arrests Seized Seized Seized Sezied Seized Seized 0 Dec. 2018 68 46 4 339 0.7 ( 3 I 185 2,742 I USD Criminal Investigations Divison Juvenile Report for December 2018 a 7 6 5 M_.. __.. 3 3 ....WON _. _.... 3 2 M_ _... .. 0 0 0 0 0 0 0 Cases Cases Total Total Total Total Total Cases Filed Cases Ex- Cleared Cases Cases Adult Juvenile Felony Misd. Assigned Inactive Cleared by Arrest Unfound Closed Arrests Arrests Charges Charges 0Dec. 2018 L. 7 0 3. I 0 I 0 3 _.0 0. 0. 0 Total Crimes Reported for December 2018 200 _.. _.. _ 180 _._ _.. _... _.__ 180 _... _. _... 160 140 120 100 80 60 40 20 0 ' Dec. 2018 a Total 180 25 Number of Crimes by Type for December 2018 20 1s 10 s A 7 20 1 0 0 0 0 Larceny Aggravate Burglary Burglary from Larceny Simple Homicide Rape Robbery d Assault Force Non Force Motor All Other Assaults Vehicle I® Dec. 20181 1 0 1 0 0 8 1 0 7 20 _ 1 7 700 Criminal Investigations Division for December 2018 610 600 M11M_. 500 _... 400 .. _...... 300 200 0 Recovered Property Search Warrants Value Executed 610 0. 400 -- 350 -- Narcotics Seized for December 2018 300 _.... __ _. _... 250 _... f[/IIS 50 0.7 0 Marijuana cocaine I N Dec. 2018 339 0.7 _. _... __.. 185 _.... Gram Weight 68 46 ier Felony I Misc. igs Arrests Arrests i .. 46 68 II I Dosage Unit 800 Animal Control Other Animals, Warnings and Mileage 500 _.. __ _.... 400 300 _ __ _.ME ME_.... 200 -- 100 _._.. _... 19 1 0 Other Mileage Mileage Animal i Warnings Citations #55 #56 Calls ® Dec 2019 �... 1 19 0 .694 1 375 694 700 __.. _... _. 600 _... _. _.. 500 _.. __ _.... 400 300 _ __ _.ME ME_.... 200 -- 100 _._.. _... 19 1 0 Other Mileage Mileage Animal i Warnings Citations #55 #56 Calls ® Dec 2019 �... 1 19 0 .694 1 375 SUBJECT TITLE: City Manager's Report Presenter: City Manager Neuschafer Department: Administration Attachment: Yes X No Public Hearinq Advertisement Date: PURPOSE: City Manager Steven Neuschafer will give a Monthly Update. BACKGROUND: 1111* 0011111h1]eC21tl RECOMMENDATIONIACTION REQUESTED: Page I 1 Announcements February 5, 2019 City Council Meeting ➢ The City Council will hold their Annual Budget/Planning Retreat on Thursday, February 8th from 8:00 a.m. to 5:00 p.m. and Friday, February 9' from 9:00 a.m. to 12:00 noon. The Retreat will be held at the Marriott Myrtle Beach Grande Dunes Resort. ➢ The next regular City Council Meeting is scheduled for Tuesday, March 12, 2019 at 7:00 p.m. CLOSED SESSION CRITERIA (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S. 143-318.11(a)(1)] Prevent the disclosure of privileged information i Under the North Carolina General Statutes or regulations. i Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S. 143-318.11(a)(3)] Consult with the Attorney To protect the attorney-client privilege. To consider and give instructions concerning a potential or actual claim, administrative procedure, or judicial action. i To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. [N.C.G.S. 143-318.11(a)(5)] To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9).