Loading...
12112018431 MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Regular Meeting on Tuesday, December 11, 2018, at 7:00 p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Frank McLean, Council Members Buddy Maness, Dr. Gwen McNeill, Billy Tart, and Chuck Turnage. Also present was City Manager Steven Neuschafer, Assistant to the City Manager Mathew Boone, Finance Director Mark Stephens, Public Utilities Director Heather Adams, Interim Public Works Director Vince Washington, Chief Building Inspector Steven King, Chief of Police Chuck West, Parks and Recreation Director Brian McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams, Attorney Tilghman Pope, City Clerk Tammy Williams and Lisa Farmer of The Daily Record. INVOCATION Mayor Harris opened the meeting at 7:00 p.m. and Reverend Dennis Manuel, Pastor of East Granville Street Church of God of Prophecy and Chaplain for the Dunn Police Department and Dunn Emergency Services gave the invocation. Afterwards, the Pledge of Allegiance was recited. Mayor Harris recognized guests in attendance: Heather Lawson, Executive Vice President with the Dunn Area Chamber of Commerce, Harnett County Sheriff Wayne Coats, former City Manager Ronnie Autry and the applicants for the Council Ward 6 seat, Dr. David Bradham and Joey Tart. AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Turnage and seconded by Council Member McNeill to adopt the December 11, 2018 meeting agenda with changes as listed below. Agenda Items Added: • Closed Session in accordance with N.C.G.S. 143-318.11(a)(5) for negotiations concerning possible land acquisition. Agenda Items Removed.- Motion emoved:Motion unanimously approved. The regular meeting was recessed at 7:06 p.m. PRESENTATIONS: Celebrating a Lifetime of Service — in Honor of William P. "Billy" Barfield A special program in Memory and Recognition of Council Member Barfield was held with Mayor Harris presiding. Rev. Len Keever, Pastor of First Baptist Church shared some words in honor and memory of Mr. Barfield. Special remarks were made by Mayor Harris, Council Members Maness, McNeill, McLean, Tart and Turnage, City Manager Neuschafer and City Attorney Pope. Mayor Harris and City Manager Neuschafer presented a Resolution honoring Billy's life and service along with framed newspaper articles to his widow, Annette Barfield. Mrs. Barfield thanked the Council for honoring Billy and shared that Billy really loved the City and enjoyed what he did. A copy of Resolution (82018-19) is incorporated into these minutes as Attachment 91. Mayor Harris then reconvened the regular meeting at 7:39 p.m. Presentations by Applicants for Ward 6 Vacancy Due to the untimely death of Council Member Billy Barfield, the Council must fill the vacancy for Ward 6. The process for filling this vacancy was approved at the November 13, 2018 Council Meeting. It has been duly advertised on November 15th and 20th. It was also publicized on the Government Channel and on the City of Dunn website. Three applications were received by the City Clerk by the advertised deadline, Friday, November 30, 2018, 5:00 p.m. Applications were received by James W. Clark, David L. Bradham and Joseph Arvle Tart. James W. Clark does not reside in the Ward so he does not meet the criteria. A Special Called meeting will be held on Tuesday, December 18, 2018 at 9:00 a.m. in Council Chambers for the appointment. Presentations were made by Joey Tart and David Bradham with both applicants sharing their qualifications for the position as well as their vision for the City. After presentations, Mayor Harris shared that the two candidates agreed and drew numbers to determine that Mr. Tart would go first and that both agreed to remain in the chambers for both presentations. Following inquiries, City Attorney Pope advised that no questions should be asked unless the Council changes the procedures for filling the vacancy. No changes were made. PUBLIC COMMENT PERIOD Mayor Harris opened the floor for Public Comments. Hearing no comments, the Public Comment period was closed. Mayor Harris recessed the regular meeting and opened for Public Hearings at 7:54 p.m. PUBLIC HEARINGS: Public Hearing Street Closure —100 Block of West Johnson Street between North Fayetteville Avenue and the CSX Railroad Mayor Harris stated that the public has been notified that the Dunn City Council will hold a public hearing for the purpose of receiving citizen input for or against closing of the public street in the 100 block of West Johnson Street between North Fayetteville Avenue and the CSX Railroad. A letter requesting the closure was received from adjacent property owner, Rick Lashmit. The Resolution of Intent, adopted by the Council at the November 13 meeting, was mailed to all property owners adjoining the property. Notice was also posted in two places along the property. 432 The public hearing was duly advertised on November 19, 27 and December 4 and 10, 2018. Hearing no comments, Mayor Harris closed the public hearing at 7:56 p.m. Public Hearing Ordinance to Demolish and Remove Structures and Swimming Pool at 1501 Currituck Avenue PIN #: 1517-33-9548.000 The public has been notified that oral and written comments will be heard and received concerning the adoption of an ordinance to demolish and remove the structures and swimming pool owned by Westhaven Recreation, hic. located at 1501 Currituck Avenue. The public hearing was duly advertised on November 28 and December 4, 2018. Hearing no comments, Mayor Harris closed the public hearing and reconvened the regular meeting at 7:57 p.m. CONSENT ITEMS: Minutes — Council considered approval of the minutes of November 13, 2018 City Council Meeting. Retirement Resolution — Johnny Coxum. A copy of the Resolution (82018-20) is incorporated into these minutes as Attachment #2. Budget Amendment #6 - A copy of Budget Amendment (BA -6) is incorporated into these minutes as attachment 93. Motion by Council Member Maness and seconded by Council Member McNeill to approve all consent items. Motion unanimously approved. ITEMS FOR DECISION. Consideration of Resolution and Order to Permanently Close Public Street at the 100 Block of W Johnson Street City Manager Neuschafer presented Resolution and Order to close the public street at the 100 Block of West Johnson Street between North Fayetteville Avenue and the CSX Railroad. Resolution of Intent was passed at the November 13 City Council meeting and the Public Hearing was held tonight. Letters were sent to all adjacent property owners. The utilities were located and the only utility is an abandoned water line owned by the City of Dunn which needs to be clamped. The Resolution and Order was amended with the easement sections #2 and #3 being removed and the City Attorney did concur with this change. Motion was made by Council Member Tart and seconded by Council Member Turnage to approve the Resolution and Order to Close the Public Street at the 100 Block of West Johnson Street between North Fayetteville Avenue and the CSX Railroad with changes as set forth by the City Manager and City Attorney. Motion unanimously approved. A copy of the Resolution and Order (82018-21) is incorporated into these minutes as Attachment #4. Consideration of Ordinance to Demolish and Remove Structures and Swimming Pool at 1501 Currituck Ave. PIN #: 1517-33-9548.000 Chief Building Inspector King presented to the Council that the property has been vacant since 2012 and during inspection found the property dangerous or prejudicial to the public health or public safety and is a nuisance in violation of N.C.G.S. §160A-193. To date, no improvements, alterations, repairs or removal has taken place. He confirmed that this ordinance would be for the removal of all the facilities on the property. Council Member Maness referenced a letter received by Mr. Bobby Wellons requesting 45 days to complete demolition and it was confirmed that it would be more than 30 days before the City could demolish the property. Motion by Council Member Maness and seconded by Council Member Tumage to adopt the ordinance to demolish and remove structures and swimming pool located at 1501 Currituck Avenue and to acknowledge receipt of Mr. Wellons' letter requesting the 45 days to complete the demolition. Motion unanimously approved. A copy of the Ordinance (02018-11) is incorporated into these minutes as Attachment #5. ITEMS FOR DISCUSSION AND/OR DECISION Set Date for Budget Retreat— FY 2019-2020 Mayor Harris proposed the dates for the Budget Retreat for Fiscal Year 2019-2020 as Friday, February 8 from 8:00 a.m. to 5:00 p.m. and Saturday, February 9 from 9:00 a.m. to 12:00 noon with the location to be announced. Motion by Council Member Tumage and seconded by Council Member Maness to approve February 8 and 9, 2019 for the Budget Retreat Dates for Fiscal Year 2019-2020 with the location to be determined. Motion unanimously approved. Board Appointment Dunn Area Tourism Authority Mayor Harris reported that the City Council has a position on the Dunn Area Tourism Authority Board of Directors to be appointed annually. Billy Tart has served that appointment and his term expires on December 31, 2018. Motion by Council Member Turnage and seconded by Mayor Pro Tem McLean to appoint Billy Tart as the Council representative on the Dunn Area Tourism Authority Board of Directors with a term expiring on December 31, 2019. Motion unanimously approved. Financial Report/Assessments Update Finance Director Stephens provided the following financial report for the period ending October 31, 2018: 433 The City as of October 31, 2018 had $2,192,786 in cash in the General Fund and $2,471,012 in the Water -Sewer Fund. In October of 2017 the City had $1,950,562 in the General Fund and $2,703,792 in the Water and Sewer Fund. Property tax collections through October were $774,651 or 20.26% of budget. Last year property tax collections through October were $670,231. Sales Tax Revenue is $519,416 or 23.94% of budget. Benchmark for this month is 25.00% of budget. Utilities Sales Tax is $169,323 or 23.32% of budget. Benchmark for this month is 25.00% of budget. Building Permit Fees were $28,544 or 38.06% of budget. Benchmark for this month is 33.33% of budget. Water and Sewer Revenues were $1,699,611 or 35.71% of budget. Benchmark for this month is 33.33% of budget. Expenditures were 32.08% of budget in the general fund and 29.97% of budget in the water and sewer fund. The benchmark for this period is 33.33% of budget. He also presented the Weeded Lot/Demolition Update: Amount collected to Date is $29,607.40 with 3 properties closed out and 31 parcels released to the Attorney's office for foreclosure. The next sale is scheduled for early January 2019. The property at 906 McKay Avenue was purchased by the City at auction. Motion by Council Member Tart and seconded by Mayor Pro Tem McLean to acknowledge receipt of the Financial Report and Assessments Update. Motion carried unanimously. ADMINISTRATIVE REPORTS Reports received: Tax Report, Planning & Inspections Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police Report. Motion by Mayor Pro Tem McLean and seconded by Council Member McNeill to acknowledge receipt of Administrative Reports. Motion unanimously approved. City Manager's Report City Manager Neuschafer announced that Vince Washington, with 24 years of service with the City, has been promoted to the Interim Public Works Director. He also reported that the Handicap ramps on US 421 were being installed by NC DOT and that the installation of the new water meters has started. ANNOUNCEMENTS The following announcements and/or comments were made by Mayor Harris: ➢ A Special Called Council Meeting will be held on Tuesday, December 18 at 9:00 a.m. for the purpose of the Council to make the appointment for the vacant Seat in Ward 6. ➢ The City of Dunn offices will be closed for Christmas on Monday, December 24th through Wednesday, December 26th and on Tuesday, January 1, 2018 for New Year's Day. ➢ The next regular City Council meeting is scheduled for Tuesday, January 8, 2019 at 7:00 p.m. Closed Session 8:15 p.m. - Motion by Council Member Tumage and seconded by Council Member McNeill to enter Closed Session in accordance with N.C.G.S. 143-318.11(a)(5) for negotiations concerning possible land acquisition. Motion unanimously approved. The Closed Session ended and with no further business to discuss, a motion was made by Council Member McNeill and seconded by Council Member Turnage to adjourn the meeting at 8:40 p.m. Motion unanimously approved. ,��' car N. ams .G\TY OpOG ,Mayor Attest: Tammy Williams City Clerk ' 2 SEAL .. .......... Ty CARO';,"