11132018MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Tuesday, November 13, 2018, at 7:00 p.m. in the
Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Frank McLean, Council
Members Buddy Maness, Dr. Gwen McNeill, Billy Tart, and Chuck Turnage. Also present was City Manager
Steven Neuschafer, Assistant to the City Manager Mathew Boone, Finance Director Mark Stephens, Public Works
Director Dean Gaster, Public Utilities Director Heather Adams, Assistant Public Works Director Vince
Washington, Chief Building Inspector Steven King, Chief of Police Chuck West, Parks and Recreation Director
Brian McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams, Attorney Tilghman Pope,
and City Clerk Tammy Williams.
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m. and announced the passing of Council Member Billy Barfield on Saturday,
October 13, 2018. He shared that Council Member Barfield had a heart for service and this December would had made
11 years that he served on the City Council.
Reverend Roy Johnson, Chaplain for Harnett Health, lead in a moment of silence in honor of City Council Member
Barfield. Afterwards, the Pledge of Allegiance was recited.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Mayor Pro Tem McLean and seconded by Council Member McNeill to adopt the November 13, 2018 meeting
agenda with changes as listed below.
Agenda Items Added:
• Temporary Blocking of Street — Portion fronting 614 E Broad Street (Another Barber Shop) extending from N.
Wilmington Avenue to 611 E Broad Street.
Agenda Items Removed:
Motion unanimously approved.
PRESENTATIONS:
Retirement Resolutions — Corbett "Corky" Tart and Johnny R. "J.R." Roberts
Mayor Harris along with Public Works Director Gaster presented a Retirement Resolution to Corky Tart recognizing his
28 years of service to the City of Dunn Public Works Department. Mr. Tart was accompanied by his father, Corbett Tart
Sr. and his wife, Lanita. A copy of Resolution (R2018-11) is incorporated into these minutes as Attachment #1.
Mayor Harris and Public Works Director Gaster also presented a Retirement Resolution to J. R. Roberts recognizing his
28 years of service to the City of Dunn Public Works Department. J. R. was accompanied by his wife, Lynn. A copy of
Resolution (82018-12) is incorporated into these minutes as Attachment #2.
New Employee Introductions
Librarian Williams introduced new employee, Francine Dixon and Chief West introduced Trae Gonzales — Police Officer
I and Matthew Morris — Police Officer 11. Public Works Director Gaster introduced Heather Adams — Public Utilities
Director, Stephen Summerlin — Wastewater Treatment Plant Operations Specialist, and William Gregory — Water
Treatment Plant Lab Technician.
PUBLIC COMMENT PERIOD
Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must
sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the
meeting.
Having no comments, the Public Comment period was closed
CONSENTITEMS:
Minutes — Council considered approval of the minutes of October 9, 2018 City Council Meeting.
Budget Amendments #5. A copy of Budget Amendment (BA -5) is incorporated into these minutes as attachment #3.
Approval of the Resolution Adopting the 2019 City Council meeting schedule. A copy of Resolution (R2018-13) is
incorporated into these minutes as Attachment #4.
Approval of the temporary closing of streets for the Dunn Christmas Parade
Motion by Council Member Tart and seconded by Council Member Maness to approve all consent items. Motion
unanimously approved.
ITEMS FOR DECISION.
Temporary Blocking of Street as requested by Corey Williams, owner of Another Barber Shop
Mayor Harris presented the request from Corey Williams, owner of Another Barber Shop, to close the portion of East
Broad Street fronting his business for his annual Customer/Community Appreciation Day on November 17, 2018.
Motion was made by Council Member Maness and seconded by Council Member McNeill to approve the Temporary
Blocking of Street - the portion of E Broad Street in from of Another Barber Shop located at 614 E Broad St. for
Customer/Community Appreciation Day. Motion unanimously approved.
J
Resolution Designation of Applicant's Agent (FEMA, NC Emergency Management)
City Manager Neuschafer presented Resolution required to designate Finance Director Mark Stephens as Primary Agent
and himself as Secondary Agent for disaster related reimbursements due to Hurricane Florence.
Motion by Council Member Turnage and seconded by Council Member Tart to approve the Resolution to designate
Finance Director Stephens as Primary Agent and City Manager Neuschafer as Secondary Agent for disaster related
reimbursements for the City of Dunn. Motion unanimously approved. A copy of the Resolution (82018-14) is
incorporated into these minutes as Attachment #5.
State — Applicant Disaster Assistance Agreement
City Manager Neuschafer also presented the Agreement necessary to allow the City to apply for all disaster assistance
funds provided by the State as a result of Hurricane Florence. This agreement states that the City agents will follow all
guidelines for disaster assistance funds.
Motion was made by Council Member Tart and seconded by Mayor Pro Tem McLean to approve the State — Applicant
Disaster Assistance Agreement. Motion unanimously approved. A copy of the Agreement is incorporated into these
minutes as Attachment #6.
Resolution of Intent to Consider Permanently Closing the
100 block of West Johnson Street and to set Public Hearing
City Manager Neuschafer stated that a request was received from adjacent landowner, Rick Lashmit, for the closure of
this street that has not been paved or maintained by the City. This is a street right away, legally designated, but it is not
open and there is no intent to open the street. The resolution sets the Public Hearing for the next council meeting on
December 11, 2018.
Motion by Council Member Maness and seconded by Council Member Tumage to approve the Resolution of Intent to
Consider Permanently Closing the 100 block of West Johnson Street between North Fayetteville Avenue and the CSX
Railroad and to set the Public Hearing for December 11, 2018 at 7:00 p.m. at the Dunn Municipal Building. Motion
unanimously approved. A copy of the Resolution (82018-15) is incorporated into these minutes as Attachment #7.
Resolution for approving the Water Shortage Response Plan
Public Utilities Director Adams presented the Resolution to adopt the Water Shortage Response Plan that must be
adopted by the Council and submitted to the North Carolina Department of Environmental Quality for the City to be
compliant with the requirements of NCGS 143-355(1).
Motion by Council Member Turnage and seconded by Council Member Maness to approve and adopt the Resolution for
approving the 2018 City of Dunn Water Shortage Response Plan. Motion unanimously approved. A copy of the
Resolution (R2018-16) and the Water Shortage Response Plan are incorporated into these minutes as attachment 98.
Resolution to Accept State Loan for Waste Water Treatment Plant Aeration Project
Finance Director Stephens presented the Resolution required to accept the State Reserve Loan offer of $2,500,000 for the
construction of the Water Treatment Plant Aeration Project. The City applied for a grant or loan for this project and was
offered a loan at zero percent interest for 20 years. This loan at zero percent interest will save the City right at a half
million dollars.
Motion by Council Member Maness and seconded by Council Member McNeill to approve the Resolution to accept the
State Reserve Loan offer of $2,500,000. Motion unanimously approved. A copy of the Resolution (82018-17) is
incorporated into these minutes as Attachment #9.
Adopt Resolution Approving the Financing Terms (BB&T)
Finance Director Stephens presented Resolution to approve financing terms with BB&T for the financing of city vehicles
for Public Works, Recreation and Planning and Inspections and the Water/Sewer Departments. The loan is a 10 year term
for $204,000 at an interest rate of 3.66%, with the best rate from BB&T.
Motion by Council Member Tart and seconded by Council Member Turnage to adopt the Resolution approving Financing
Terms with BB&T. Motion unanimously approved. A copy of the Resolution (82018-18) is incorporated into these
minutes as Attachment #10.
ITEMS FOR DISCUSSION AND/OR DECISION:
Board Appointments
Mayor Harris announced reappointment of Eric Sinclair to the Dunn Housing Authority.
Mayor Harris presented to the Council for their consideration, the following board members for reappointment:
ABC Board — J. Dal Snipes
Cemetery Advisory Board — John Frazee
Library Board of Trustees — Linda Monds and Gloria Gulledge
Planning Board — Doug Heath, Douglas Godwin, Jr. and Joe Miriello.
Motion by Council Member Maness and seconded by Mayor Pro Tem McLean to approve the Board Appointments as
presented with the Council's gratitude for their service. Motion unanimously approved.
Procedure for Filling Vacant Council Seat
City Attorney Pope reviewed the proposed Process for filling the vacant Council seat for Ward 6, due to the untimely
death of Council Member Billy Barfield. The Procedures have been used in the past and includes an Application Process,
Presentations at the December council meeting and a Special Called Council meeting on December 18 to make the
official appointment. Council Member Maness expressed concerns about the notice going out in enough time for people
to apply. City Manager Neuschafer confirmed it will be advertised twice in The Daily Record, on the City's website and
on a slide on the Government Channel.
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Motion by Mayor Pro Tem McLean and seconded by Council Member McNeill to approve the Procedures for Filling the
Vacant Council Seat in Ward 6 to include the application Process and setting of Special Called Meeting on December 18,
2018 at 9:00 a.m. to vote on the appointment. Motion unanimously approved. A copy of the Procedures and
Application is incorporated into these minutes as attachment 911.
Financial Report/Assessments Update
Finance Director Stephens provided the following financial report for the period ending September 30, 2018:
The City as of September 30, 2018 had $2,596,447 in cash in the General Fund and $2,459,827 in the Water -
Sewer Fund. In September of 2017 the City had $2,030,314 in the General Fund and $2,784,976 in the Water
and Sewer Fund.
Property tax collections through September were $429,089 or 11.22% of budget. Last year property tax
collections through September were $359,525.
Sales Tax Revenue is $346,581 or 15.97% of budget. Benchmark for this month is 16.67% of budget.
Utilities Sales Tax is $169,323 or 23.32% of budget. Benchmark for this month is 25.00% of budget.
Building Permit Fees were $15,309 or 20.41% of budget. Benchmark for this month is 25.00% of budget.
Water and Sewer Revenues were $1,282,473 or 26.94% of budget. Benchmark for this month is 25.00% of
budget.
Expenditures were 22.71 % of budget in the general fund and 22.04% of budget in the water and sewer fund. The
benchmark for this period is 25% of budget.
He also presented the Weeded Lot/Demolition Update: Amount collected to Date is $28,322.40 with 2 properties closed
out and 31 parcels released to the Attorney's office for foreclosure. The next sale is scheduled for November 15, 2018 at
906 McKay Avenue.
Motion by Mayor Pro Tem McLean and seconded by Council Member McNeill to acknowledge receipt of the Financial
Report and Assessments Update. Motion carried unanimously.
ADMINISTRATIVE REPORTS
Tax Report
Planning & Inspections Report
Public Works Report
Recreation Report
Library Report
Police Report
Motion by Council Member Maness and seconded by Council Member McNeill to acknowledge receipt of
Administrative Reports. Motion unanimously approved.
City Manager's Report
City Manager Neuschafer recognized Chief West to give an update on the Dunn Police Department. The Chief shared
comparison statistics for year to -date crime reports, types of crimes, call volume and additional statistics. He showed a
comparison of crimes, populations and number of officers of police departments in close proximity of the City of Dunn.
He also reported on the Accreditation process and touched on the items that need to be addressed to modernize the police
force.
ANNOUNCEMENTS
The following announcements and/or comments were made by Mayor Harris:
➢ We are excited to be hosting the Harnett County Early College on Thursday, November 15th as they tour City
Hall, the Police Department and the Water Plant to become more familiar with the workings of City government.
➢ Family Medical Supply Business Fest is set for this Thursday, November 15th from 10:30 am to 4:30 pm at the
Dunn Community Center and Dr. PK Vyas Recreation Center at Tart Park.
➢ City of Dunn offices will be closed on Thursday, November 22nd and Friday, November 23rd to observe the
Thanksgiving Holiday.
➢ The Dunn's Annual Christmas Tree Lighting will be held on Thursday, November 29th at 6:00 pm in Downtown
Dunn.
➢ The Dunn Christmas Parade will be held on Saturday, December 1st at 2:00 pm in Downtown Dunn.
➢ The next regular City Council Meeting is scheduled for Tuesday, December 11, 2018 at 7:00 pm.
Mayor Harris inquired of the Council members if they prefer to ride on a float together or in individual vehicles in Dunn's
Christmas Parade. Consensus was to ride on a float.
Mayor Pro Tem McLean announced a fundraiser for Hurricane victims hosted by VMS Home Oxygen on December 2 at
the Stewart Theatre.
With no further business to discuss, a motion was made by Council Member McNeill and seconded by Mayor Pro Tem
McLean to adjourn the meeting at 8:04 p.m. Motion unanimously approved.
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