10092018424
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Tuesday, October 9, 2018, at 7:00 p.m. in the
Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Frank McLean, Council
Members Buddy Maness, Dr. Gwen McNeill, Billy Tart, and Chuck Turnage. Also present was City Manager
Steven Neuschafer, Assistant to the City Manager Mathew Boone, Finance Director Mark Stephens, Public
Works Director Dean Gaster, Chief Building Inspector Steven King, Planning & Inspections Director Dervin
Spell, Police Captain Johnny Royal, Captain Larry Jenkins, and Lt. Clark White, Recreation Director Brian
McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams, Attorney Tilghman Pope,
City Clerk Tammy Williams and Lisa Farmer of The Daily Record.
Absent: Council Member Billy Barfield.
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m. and gave an update on Council Member Billy Barfield. Reverend
Gerald Blake, Pastor of the Daystar Tabernacle Church, gave the invocation. Afterwards, the Pledge of Allegiance
was recited.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Council Member Turnage and seconded by Mayor Pro Tem McLean to adopt the October 9, 2018
meeting agenda with changes as listed below.
Agenda Items Added.•
• Memorandum of Agreement with NC DOT concerning the emergency removal of hurricane related debris
associated with Hurricane Florence.
Agenda Items Removed:
• Item #7 Public Hearing for Ordinance Amendment OA -04-18; Chapter 22; Article III of the Zoning
Ordinance
• Item #18 Consideration of Ordinance Amendment OA -04-18; Chapter 22; Article III of the Zoning
Ordinance
Motion unanimously approved.
PRESENTATIONS:
Veterans Day Proclamation Presentation
Presented to American Legion Post 59; Veterans of Foreign War Post 6767, Disabled American Veterans #74;
and Vietnam Veterans of America
Mayor Harris along with Mayor Pro Tem McLean, Council Members Turnage and McNeill presented proclamations
to Robbie Hardison representing the VFW 6767 and Ronnie Williams representing Vietnam Veterans of America
with both men being members of the American Legion Post 59. Mayor Harris noted that November 11' is the 100`s
Anniversary of the signing of the Armistice that ended World War I. A copy of Proclamation (P20I8-20) is
incorporated into these minutes as Attachment 91.
Proclamation Presentation
Dunn's Dixie Youth Baseball NC All -Stars (10 -Under)
Majors State Champions
Mayor Harris, along with Council Member Turnage and Recreation Director McNeill presented a proclamation of
recognition to the Dixie Youth Baseball Dunn Majors All-Star team for winning the State Championship and
finishing 31 in the Majors World Series Tournament held in Lumberton, NC. A copy of Proclamation (P2018-21) is
incorporated into these minutes as Attachment 92.
Mayor Harris recessed the meeting and then reconvened at 7:24 p.m.
New Employee Introductions
City Manager Neuschafer introduced Mathew Boone, Assistant to the City Manager and Library Director Williams
introduced Marilia Wimberly, Library Program Specialist. Lt. White of the Police Department introduced Apelles
Hart — Police Officer I. Public Works Director Gaster introduced Justin Griffin — Meter Technician/Water Sewer
Maintenance Worker and Matthew Hall — Cemetery Maintenance Worker.
PUBLIC COMMENT PERIOD
Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens
must sign up and register on a sign-up sheet avaDable on the podium within the City Council Chambers prior to the
start of the meeting.
Janie Robinson, Pastor of St Stephens Christian Church located at 206 S. Sampson Avenue, shared concerns about
the flooding that takes place during heavy rain on Divine Street and around the church. She reported on flooding
during the 2016 Hurricane Matthew and 2018 Hurricane Florence, due to water building up and running into
fellowship hall and under the sanctuary. She shared the various expenses incurred by the church due to the flooding.
She told council members that the church is a historical landmark in the Dunn community founded in 1908. They
have served and would like to continue serving the community and asked for the Council to visit the church and also
look at the infrastructure needs on Divine Street and Sampson Avenue to see how the drainage issues can be
addressed. Pictures were presented which are on file in the Clerk's Office.
Having no further comments, the Public Comment period was closed.
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Mayor Harris recessed the regular meeting for Public Hearings.
PUBLIC HEARINGS:
Public Hearing
Ordinance Amendment OA -03-18; Chapter 22; Article IH of the Zoning Ordinance
Mayor Harris stated that the public has been notified that the Dunn City Council will hold a public hearing for the
purpose of receiving citizen input for or against Ordinance Amendment OA -03-18; Article III of the Zoning
Ordinance. The ordinance would add "church" into the I-10 Restricted Industrial District.
The public hearing was duly advertised on September 14 and September 28, 2018.
Hearing no comments, Mayor Harris closed the public hearing and reconvened the regular meeting at 7:32 p.m.
CONSENT ITEMS:
Minutes — Council considered approval of the minutes of September 11, 2018 City Council Meeting.
Proclamation designating October 21 — 27, 2018 as National Friends of Libraries Week. A copy of Proclamation
(P2018-22) is incorporated into these minutes as Attachment #3.
Approval of Resolution Urging a Safe and Courteous Halloween on Wednesday, October 31, 2018. A copy of
Resolution (82018-10) is incorporated into these minutes as Attachment 44.
Approval of the temporary blocking of streets as requested for the 201" Annual NC Cotton Festival.
Approval of the temporary street closing as requested by the Dunn Area Chamber of Commerce for the Annual
Christmas Tree Lighting Ceremony.
Destruction of Municipal Records from the following Departments: Administration, Finance, Library and Public
Works. A list of those records that have exceeded the required retention schedule and approved for destruction is
incorporated into these minutes as Attachment 45.
Motion by Council Member Maness and seconded by Mayor Pro Tem McLean to approve all consent items. Motion
unanimously approved.
Mayor Harris then read portions of the Resolution Urging a Safe and Courteous Halloween on October 31, 2018.
ITEMS FOR DECISION.•
Accept Grant Contract with NC Department of Natural and Cultural Resources
For improvements at Tart Park
Finance Director Stephens reported that in the recently adopted State budget, a special allocation of $500,000 was
approved for the City of Dunn for improvements at Tart Park. There is no additional City Match required with this
grant. The contract spells out that the City will do its part in spending the funds for the renovations at Tart Park and
submitting required invoices and proof of expenditures.
Mayor Harris reported that the City has previously received a grant of $375,000, the City committed $375,000
making total of $1,250,000 to renovate Tart Park — Phase I. He further thanked Representative David Lewis for
getting this funding in the budget for his hometown.
Motion by Mayor Pro Tem McLean and seconded by Council Member Maness to approve the Grant Contract with
the NC Department of Natural and Cultural Resources for improvements at Tart Park. Motion unanimously
approved. A copy of the Grant Contract is incorporated into these minutes as Attachment 46.
Memorandum of Understanding (MOU) between
Harnett County Board of Education, the City of Dunn and City of Dunn Police Department
For the School Resource Officer Program at Harnett Primary School and Wayne Avenue School and
School Resource Officer (SRO) Program Reimbursement Agreement between the
Harnett County Board of Education, County of Harnett and City of Dunn
City Manager Neuschafer presented that the School Board would like to place School Resource Officers in each
Primary and Elementary School and they are asking municipalities to provide the officers for schools in their
jurisdiction. The agreements are needed so that the City of Dunn can be reimbursed for these officers with the City
being responsible for fuel and maintenance of equipment provided. Both the MOU and Agreement have been
reviewed by the City Attorney and Chief West.
Mayor Hams expressed concern in reference to page 2 of the Reimbursement Agreement. He doesn't feel the
language is adequate to provide payment for the officers when not serving as an SRO. He has spoken to County
Manager Paula Stewart and the Attorney that drafted the agreement and the Attorney authorized City Attorney Pope
to change wording so that the City will be reimbursed every hour they work as SRO and hours for the City of Dunn
as non -SRO.
Council Members Turnage and Maness both expressed concerns that the officers would be hired for funding that
may end after one year. City Manager Neuschafer stated that it will be clarified in their offer letter of employment.
After discussion, motion was made by Council Member Maness and seconded by Council Member McNeill to
approve the School Resource Officer Memorandum of Understanding with the Harnett County Board of Education
and the SRO Reimbursement Agreement with the County of Harnett and Harnett County Board of Education with
the City Attorney making the changes deemed appropriate for clarification of the Reimbursement Plan for non -SRO
hours. Motion unanimously approved. A copy of the MOU and Reimbursement Agreement are incorporated into
these minutes as Attachment 97.
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Ordinance Amendment OA -03-18; Chapter 22; Article III of the Zoning Ordinance
This amendment will allow "church" as a permitted use in the I-10 Restricted Industrial District. After questions
concerning the reasoning by the change and the locations of I-10 zoning districts. Planning & Inspections Director
Spell stated the ordinance change request was received from Ms. Barbara Campbell, who is interested in using a
building at 506 N McKay Avenue for a church.
Concerns about changing all I-10 Zoning Districts were expressed by Mayor Harris as well as Council Members
Maness and Turnage. City Attorney Pope and Director Spell confirmed a church is not a permitted conditional use
in an I-10 so the ordinance amendment must be voted down first with the council directing they reapply for the
conditional use permit.
Motion by Council Member Maness and seconded by Council Member Turnage to deny Ordinance Amendment
OA -03-18; Chapter 22; Article III of the Zoning Ordinance with the condition, if applicant wishes to reapply to have
"church" as a conditional use in an I-10 Zoning District, that the fees be waived. Motion unanimously approved.
Memorandum of Agreement (MOA) with NC DOT for Hurricane Florence
City Manager Neuschafer proposed entering into a Memorandum of Agreement with NC DOT to allow the City to
clean Hurricane Florence debris from DOT right of ways. FEMA notified municipalities not to remove debris from
DOT highways without a MOA. To expedite the debris removal, he is also asking the Council to authorize the City
Manager to bid and award an informal bid to the lowest responsible bidder. If question, he would then bring back to
the council for ratification. The bid would be within the guidelines of FEMA and DOT. City Attorney Pope has
added an addendum for the contract proposals.
After discussion, Motion by Council Member Turnage and seconded by Council Member Tart to approve the
Memorandum of Agreement with the NC Department of Transportation for Hurricane Florence debris removal and
to authorize the City Manager to conduct and award an informal bid to carry out the debris removal as agreed.
Motion unanimously approved. A copy of the Memorandum of Agreement is incorporated into these minutes as
attachment #8.
ITEMS FOR DISCUSSION AND/OR DECISION:
Bid Award for Paving Project
Public Works Director Gaster reported the timing of the storm probably hurt the City in getting bids for the Paving
project. According to comments from Davis -Martin -Powell after discussions with bidding contractors, "due to
emergency Hurricane work and shoring up ongoing projects before winter shut down, they are recommending that
the City delay re -advertisement and bid opening for January, with reward in February, and start of construction in
March."
Approval of Memorandum of Understanding between the
City of Dunn and Dunn Housing Authority
Mayor Harris introduced Dunn Public Housing Authority representatives in attendance, Vice Chair Lester Lee,
Executive Director Debbie Woodell, and board member Sadie McLamb. City Manager Neuschafer shared that the
Dunn Housing Authority has offered to reimburse the City of Dunn $3,000 a month for a Dunn Police Officer to be
primarily assigned to the Dunn Housing Authority to patrol their properties and specialize in various resident
services programs. The Police Officer shall receive additional training in the areas of community policing, crime
prevention, gang recognition and domestic violence. This cooperation agreement will enhance the quality of life for
Duan citizens living in affordable housing. The City is responsible for benefits of $14,133 and initial equipment
cost of $8,232. The Housing Authority is requesting no less than 25 hours per week for the $3000 per month
reimbursement. City Manager Neuschafer confirmed benefits were based on a full time "Police Officer I" annual
salary.
Mayor Harris pointed out that the Housing Authority also offers free housing to City of Dunn Police officers. Ms.
Woodell confirmed that there are three Dunn Police officers living at three of their properties but also clarified that
the free housing is not attached to the new position.
After discussion, a motion was made by Mayor Pro Tem McLean and seconded by Council Member Turnage to
approve the Memorandum of Understanding with the Dunn Housing Authority for a Police Officer to be assigned to
the Dunn Housing Authority for no less than 25 hours per week at the reimbursement amount of $3,000 per month.
Motion unanimously approved. A copy of the Memorandum of Understanding is incorporated into these minutes
as attachment #9.
Non -Profit Allocations
Mayor Harris reported on contributions made last fiscal year and that the City Council has $20,000 to allocate for
this fiscal year. He also reviewed applications received from non -profits for the 2018-2019 allocations.
Motion by Council Member Turnage and seconded by Council Member Maness to contribute as follows: DUMA —
Food Pantry - $5000; Dunn Area History Museum - $10,000; Harnett Regional Theatre - $2,500; and $2,500 to
Special Olympics North Carolina — Harnett County. After discussion, Motion carried 5-1 with Council Member
McNeill opposing.
Financial Report/Assessments Update
Finance Director Stephens provided the following financial report for the period ending August 31, 2018:
The City as of August 31, 2018 had $2,596,189 in cash in the General Fund and $2,351,973 in the Water -
Sewer Fund. In August of 2017 the City had $1,895,785 in the General Fund and $2,655,067 in the Water
and Sewer Fund.
Property tax collections through August were $163,568 or 4.27% of budget. Last year property tax
collections through August were $11,558.
Sales Tax Revenue is $193,176 or 8.90% of budget. Benchmark for this month is 8.33% of budget.
Utilities Sales Tax is $169,323 or 23.32% of budget. Benchmark for this month is 25.00% of budget.
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Building Permit Fees were $13,717 or 18.28% of budget. Benchmark for this month is 16.67% of budget.
Water and Sewer Revenues were $844,880 or 17.75% of budget. Benchmark for this month is 16.67% of
budget.
Expenditures were 16.19% of budget in the general fund and 14.33% of budget in the water and sewer
fund. The benchmark for this period is 16.67% of budget.
He also presented the Weeded Lot/Demolition Update: Amount collected to Date is $26,607.40 with 2 properties
closed out and 31 parcels released to the Attorney's office for foreclosure. The next sale is scheduled for November
15, 2018.
Motion by Council Member Tart and seconded by Mayor Pro Tem McLean to acknowledge and accept the Financial
Report and Assessments Update. Motion carried unanimously.
ADMINISTRATIVE REPORTS
Tax Report
Planning & Inspections Report
Public Works Report
Recreation Report
Library Report
Police Report
Motion by Mayor Pro Tem McLean and seconded by Council Member Tart to acknowledge receipt of
Administrative Reports. Motion unanimously approved.
City Manager's Report
City Manager Neuschafer reported that City Staff is currently preparing for Hurricane Michael. He commended the
Police Department, Public Works Department and Emergency Services for the great job they did during Hurricane
Florence. The Mayor, on behalf of the Council and citizens of Dunn, also thanked them for their response time and
the great job by all city employees during the storm.
Public Works Director Dean Gaster updated on the debris clean up from Hurricane Florence. He shared
requirements for debris pick up and talked about leaf season November 1 — January 15. He further reminded
citizens that FEMA will handle demolition debris but they will not cover construction debris.
ANNOUNCEMENTS
The following announcements and/or comments were made by Mayor Harris:
➢ NCDOT will host 2 public meetings on the Interstate 95 project. The first set to be held on October 11th at
the Hampton Inn in Benson has been postponed and the second will be held on October 18' at the Falcon
Children's Home Activity Building in Falcon. Meetings are floating and will be held from 5:00 to 7:00
pm.
➢ Harnett County Arts Council will present Chalk Fest in downtown Dunn on October 19'" and 20`".
➢ "Trick or Treat" times will be observed in the City limits of Dunn on Wednesday, October 31� from 5:00
until 8:30 pm.
➢ 201" Annual North Carolina Cotton Festival will be held on Saturday, November 3' from 10 am until 4 pm
in Downtown Dunn.
➢ City offices will be closed Monday, November 12th in observance of Veterans Day.
➢ The next regular City Council Meeting is scheduled for Tuesday, November 13th at 7:00 pm.
Closed Session
9:02 p.m. - Motion by Council Member Maness and seconded by Council Member Tart to enter Closed Session in
accordance with N.C.G.S. 143-318.11(a)(5) to instruct the staff concerning the negotiation of the price and terms of
a contract concerning the acquisition of real property. Motion unanimously approved.
The Closed Session ended at 9:32 p.m.
With no further business to discuss, a motion was made by Council Member Tart and seconded by Mayor Pro Tem
McLean to adjourn the meeting at 9:34 p.m. Motion unanimously approved.
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