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09112018420 MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Regular Meeting on Tuesday, September 11, 2018, at 7:00 p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Frank McLean, Council Members Dr. Gwen McNeill, Billy Tart, and Chuck Turnage. Also present was City Manager Steven Neuschafer, Finance Director Mark Stephens, Public Works Director Dean Gaster, Chief Building Inspector Steven King, Planning & Inspections Director Dervin Spell, Police Chief Chuck West, Recreation Director Brian McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams, Attorney Tilghman Pope and City Clerk Tammy Williams. Absent: Council Member Buddy Maness and Council Member Billy Barfield INVOCATION Mayor Harris opened the meeting at 7:00 p.m. and shared that Council Member Buddy Maness was absent due to having to evacuate his father due to Hurricane Florence. He also reported that Council Member Billy Barfield underwent a successful brain surgery and that he is now at Emerald Health and Rehab for physical therapy and is doing well. Reverend Beth Gaines, Pastor of the Dunn United Methodist Church and Chaplain of the Dunn Police Department gave the invocation. Afterwards, the Pledge of Allegiance was recited. Mayor Harris welcomed the City's newest employee, Tammy Williams, City Clerk. He recognized Special Guests in attendance: Sheriff Wayne Coats, his wife, Dale, and Laura Patterson with The Daily Record. Also recognized was Carey Barfield, brother of Council Member Billy Barfield. AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Turnage and seconded by Council Member McLean to adopt the September 11, 2018 meeting agenda with changes, if any, as listed below. Agenda Items Added: • none Agenda Items Removed: • none Motion unanimously approved Proclamation Presentation Dunn's Dixie Softball NC All -Stars (12U) Ponytails Traditional State Champions Mayor Harris, Council Member Tumage and Recreation Director Brian McNeill presented a Proclamation recognizing Dunn's Dixie Softball NC Angels (12 -Under) Ponytails Traditional State Champions. They were also presented the Runner -Up Trophy from the World Series Championship held in Alexander, Louisiana. A copy of Proclamation (P2018- 15) is incorporated into these minutes as Attachment 41. Proclamation Presentation Dunn's Dixie Softball Angels (10 -Under) World Series Champions Mayor Harris, Council Member Turnage and Recreation Director McNeill presented a Proclamation recognizing Dunn's Dixie Softball Angels (10 -Under) World Series Champions. The Championship award was presented to the team as well as Championship Medals were presented to each team member by Recreation Director McNeill. A Thank You from the team was read by Mayor Harris. A copy of Proclamation (P2018-16) is incorporated into these minutes as Attachment #2. Mayor Harris acknowledged Council Member Turnage, Recreation Director McNeill, Billy Roach, Athletic Director and Nyda Byrd, Administrative Assistant, Chris Monk, Maintenance Supervisor, Johnny Coxum and Reginald Wynn, Maintenance, for the organizational skills and experience in the Recreation Department which allows such successful programs to be possible. Special Presentation by the American Legion Post #59 Mayor Harris and Council Member McNeill presented a plaque of appreciation to Director McNeill, City of Dunn Parks and Recreation, and Chief West, Dunn Police Department, on behalf of the American Legion Post #59. The plaque was presented to Council Member McNeill by the Post in recognition of the City's support of the Veterans Experience Action Clinic. This clinic, held in the City of Dunn in July, assisted 883 veterans. Mayor Harris also acknowledged Council Member McNeill, who was a great supporter and volunteer at the event. PUBLIC COMMENT PERIOD Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting. Hearing no comments, the public comment period was closed. 421 PUBLIC HEARINGS 2"d Public Hearing Proposal to Apply to State's Small Cities CDBG Neighborhood Revitalization Mayor Harris stated that the public has been notified that the Dunn City Council will hold a public hearing for the purpose of receiving citizen input into the identification of community needs and desired CDBG activities. The State of North Carolina's CDBG Program permits grant funds to be used toward infrastructure projects that address health/safety needs (public water and sewer project); neighborhood revitalization needs (housing development, acquisition, disposition, clearance and remediation activities, relocation, public facilities (senior center, housing for homeless persons, housing or shelters for victims of domestic violence, transitional housing facility, community/neighborhood/recreation facility, other), and public infrastructure or support Economic Development (public infrastructure; building demolition; and vacant building renovation) projects. The public hearing was duly advertised on August 30, 2018. Skip Green, Consultant for the CBDG Program shared background information on the proposed application for $750,000 of which $675,000 is to be used for housing rehabilitation, a small amount for demolition and clearance and $2,500 for temporary relocations, if needed. The target area is around the Dunn Enrichment Center as selected by the Dunn Community Development Corporation. There are 187 parcels in the rehabilitation area with 69 estimated to be owner occupied. For this grant, the applicant is restricted to owner -occupied. He reviewed the conditions the homeowner must meet to apply for the loan including the income requirement. The projects will begin on East Vance and move from street to street so the community can see the results. The loan will be set up as a deferred loan and the recapture period will range from five to eight years with the amount paid by the homeowner to be reduced each year. After recapture period, the loan transfers into a grant with no additional payments due. If the homeowner sells the house, the money will be reimbursed to the City for additional clearance or rehab. He also pointed out that the revitalization is not limited to housing, due to the target area surrounding the enrichment center. Mayor Harris asked about rental property in the target area in need of repair. Mr. Green replied that other housing programs are available through the Johnston -Lee -Harnett Community Action that are not -restricted to owner occupied use but this State Community Development Block Grant does have the restriction that the home must be owner occupied. Hearing no further comments, Mayor Harris closed the public hearing. CONSENTITEMS Minutes — Council considered approval of the minutes of August 14, 2018 City Council Meeting. Destruction of Municipal Records — Finance Motion by Council Member McNeill and seconded by Council Member Tart to approve all consent items. Motion unanimously approved. rrr�i.�cyrn:7�ZYNl(Y(/A`I Adoption of Resolution Authorizing Application for CDBG Phase I — Harnett Training School Revitalization Project City Manager Neuschafer proposed the adoption of the Resolution to pursue a formal application for $750,000 Community Development Block Grant Funding for Phase 1 Harnett Training School Neighborhood Revitalization. The City had planned to hold two (2) community meetings, the first was held on June 12, 2018 and the second has been rescheduled, due to the storm, to be held on September 20, 2018, concerning the proposed application for CDBG funding to benefit Harnett Training School. This is a no -match Grant. After clarifications on accountability, a motion was made by Council Member Tumage and seconded by Council Member McNeill to adopt the Resolution authorizing Application for the $750,000 CDBG Funding for Phase 1 Harnett Training School Neighborhood Revitalization. Motion unanimously approved. A copy of Resolution (R2018-07) is incorporated into these minutes as Attachment #3. Adoption of Resolution Adopting Policies & Guidelines Small Cities CDBG Programs The Council is being asked to adopt the Resolution to Adopt Policies and Guidelines for the City of Dunn's Small Cities Community Development Block Grant Programs. City Manager Neuschafer presented the policies that would need to be adopted and executed by the Mayor and City Clerk which is a requirement for the CBDG. Motion by Council Member McLean and seconded by Council Member McNeill to adopt the Resolution to adopt the policies and guidelines for the City of Dunn's Small Cities CDBG Programs. Motion unanimously approved. A copy of Resolution (82018-08) is incorporated into these minutes as Attachment #4. 422 Adoption of Recipient's Plan To Further Fair Housing City Manager Neuschafer proposed adoption of the Fair Housing Plan (CDBG) that will establish a Complaint Procedure designating the City Manager as the official to receive complaints regarding housing discrimination. The City will work with City-wide housing agencies in the development and implementation of a fair housing workshop to provide community outreach. A part of this outreach effort will be to identify realtors in the City whose housing market enables them to assist individuals and families of all income ranges to locate affordable housing. Additional outreach efforts include placing Fair Housing Pamphlets in the City Library and with City lending organizations and citizen organizations. Motion by Council Member Tart and seconded by Council Member McLean to adopt the Fair Housing Plan to further Fair Housing in the City of Dunn. Motion unanimously approved. A copy of the Recipient's Plan to Further Fair Housing is incorporated into these minutes as Attachment #5. Sewer Asset & Inventory Assessment Grant Resolution Public Works Director Gaster proposed approval of the resolution stating that the City intends to request state grant assistance from the NC Division of Water Infrastructure for the purpose of performing a sewer asset and inventory assessment of its wastewater collection system. City staff has been gathering GPS coordinates on wastewater collection system assets for the past few years, but due to other job duties, they have not been able to gather data for the entire system. This grant would allow the City to contract with an engineering firm to complete this task and evaluate the condition of the entire wastewater collection system. The City applied for a sewer AIA grant from the NC Division of Water Infrastructure in September of 2016 and 2017. This grant was not awarded. There is a 10% City match of possible $150,000 grant. Motion by Council Member Tumage and seconded by Council Member Tart to adopt the resolution of intent for the City to request state grant assistance for this project. Motion unanimously approved. A copy of Resolution (82018-09) is incorporated into these minutes as attachment 46. Consideration of Ordinance to Demolish 810 E. Broad Street PIN# 1516-85-6526.000 Chief Building Inspector King has conducted an inspection at 810 E. Broad St., and based upon his observations, the structure failed to comply with the minimum standards of fitness established by the Non -Residential Maintenance Code of the City of Dunn. The Building Inspector also found the structure dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S §160A-443, the City Council has the power to proceed with the demolition of this property. Should Council decide to proceed with the demolition of the structure at 810 E. Broad St., an ordinance (which is attached) would need approval directing the Building Inspector to remove or demolish said structure. Mayor Harris tabled this item at the August 14, 2018 meeting. After discussion, a motion was made by Council Member Tart and seconded by Council Member McNeill to adopt the ordinance directing the Chief Building Inspector to proceed with the demolition of the structure located at 810 E. Broad St. (PIN#1516-85-6526.000). Motion unanimously approved. A copy of Ordinance to Demolish Structure (02018-10) is incorporated into these minutes as attachment V. Bay Street Infrastructure Improvements Change Order #3 & Budget Amendment 94 Public Works Director Gaster presented for approval Change Order #3 and Budget Amendment #4 for the construction contract for the Bay Street Infrastructure Improvement Project. On February 20, 2018 T.A. Loving Company was awarded the base bid for the Bay Street Infrastructure Improvement Project (water line improvement) in the amount of $139,915. On June 12, 2018 the Council amended the current contract with T.A. Loving Company for the Bay Street Infrastructure Improvement Project base bid in the amount of $80,000 to replace a collapsed portion of stormwater pipe from S. Wilson Ave. to the stormwater box east of the railroad and to install viton gasket on water line located in contaminated soils. During construction of the Bay Street project, the following additional work items were determined to be needed by City staff in discussion with Davis, Martin & Powell staff. • Replacement of an additional 46 linear feet of 15 inch reinforced concrete storm drainage pipe • Additional exploratory excavation on the existing 12 inch waterline to determine casing location under railroad. • Cutting and capping an existing 4 inch water line on South Wilson Ave. • Modification of tie-in to include an additional 12 inch valve and thrust blocking 423 Budget Impact will be $25,725 from water/sewer funds. Motion by Council Member Tart and seconded by Council Member Tumage approving Change Order #3 and Budget Amendment #4 for the Bay Street Infrastructure Improvements Project in the amount of $25,725. Motion unanimously approved. A copy of Budget Amendment 94 is incorporated into these minutes as attachment #8. AND/OR DECISION Financial Report Finance Director Stephens provided the following financial report for the period ending June 30, 2018: • The City as of July 31, 2018 had $3,122,691 in cash in the General Fund and $2,064,991 in the Water and Sewer Fund. In June of 2017 the City had $2,359,178 in the General Fund and $2,537,805 in the Water and Sewer Fund. • Property Tax collections through July were $0.00 or 0.00% of budget. Last year property tax collections through July were $0.00 or 0.00% of budget. • Sales Tax Revenue is $0.00 or 0.00% of budget. Benchmark for the month is 0.00% of budget. • Utilities Sales Tax is $0.00 or 0.00% of budget. Benchmark for this month is 0.00% of budget. • Building Permit Fees were $4,401 or 5.86% of budget. Benchmark for this month is 8.33% of budget. • Water and Sewer Revenues were $420,749 or 8.84% of budget. Benchmark for this month is 8.33% of budget. • Expenditures were 8.29% of budget in the general fund and 6.54% of budget in the water and sewer fund. The benchmark for this period is 8.33% of budget. Motion by Council Member McLean and seconded by Council Member McNeill to accept the Financial Report. Motion carried unanimously. ADMINISTRATIVE REPORTS Tax Report Planning & Inspections Report Public Works Report Recreation Report Library Report Police Report Motion by Council Member Tart and seconded by Council Member Tumage to accept the Administrative Reports Motion unanimously approved. City Manager's Report City Manager Neuschafer recognized Police Chief West for an update of the City's status on emergency preparedness due to Hurricane Florence. Chief West said that the City has had time to prepare and feels confident that they will be able to better serve the citizens of Dunn and any who may become stranded. He shared recommendations for the residents as they prepare for the storm. City Manager Neuschafer reported that trash pickup will continue as planned until winds get too high based on his last conversation with Republic Services. Council Member Tumage confirmed that residents are responsible for removal of trees that fall in their yard. ANNOUNCEMENTS The following announcements and/or comments were made. Mayor Harris: ➢ The Annual Business Fest set for Tuesday, September 18t° has been postponed due to the Hurricane and will be rescheduled at a later date. ➢ Dunn Middle School will host an Open House for the public to visit their College and Career Lab on Tuesday, October 2nd, from 4:00 to 6:00 p.m. ➢ Cycle NC comes to Dunn and the next Boogie on Broad Concert will be held on Thursday, October 4`s from 6:00 to 9:00 p.m. in downtown Dunn. ➢ The next regular City Council Meeting is scheduled for Tuesday, October 9, 2018 at 7:00 p.m. Motion by Council Member McNeill and seconded by Council Member McLean to adjourn the meeting at 8:20 p.m. Motion unanimously approved. C1TY OC'�.,, O car N. Harris ,,.......,OGti�Mayor Attest: _ — _ :'pORPOgq�<, 2 Ta*Y Williams ? 20. SEAL City Jerk Q CARO"'07" ` 'n n n n„�`•