08142018415
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Tuesday, August 14, 2018, at 7:00 p.m. in the
Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Frank McLean, Council
Members Buddy Maness, Dr. Gwen McNeill, , Billy Tart, Chuck Turnage and Billy Barfield. Also present
was City Manager Steven Neuschafer, Finance Director Mark Stephens, Public Works Director Dean Gaster,
Chief Building Inspector Steven King, Planning & Inspections Director Dervin Spell, Police Chief West,
Recreation Director Brian McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams,
and Attorney Tilghman Pope.
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m. and Reverend Randy Beasley of Lee's Grove PFWB Church and
Chaplain for Hospice gave the invocation. Afterwards, the Pledge of Allegiance was repeated.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Council Member Maness and seconded by Council Member McNeill to adopt the August 14, 2018
meeting agenda with changes, if any, as listed below.
Agenda Items Added.
• none
Agenda Items Removed:
• none
Motion unanimously approved.
Proclamation Presentation
Jerome Warren
Mayor Harris presented a Proclamation to Jerome Warren in recognition of his exemplary conduct on June 27, 2018.
A copy of Proclamation (P2018-13) is incorporated into these minutes as Attachment #1.
Proclamation Presentation
In Honor of Kellie's Krew Run
10°h Anniversary
Mayor Harris presented a Proclamation in Honor of Kellie's Krew Run —10'h Anniversary. A copy of Proclamation
(P2018-14) is incorporated into these minutes as Attachment #2.
PUBLIC COMMENT PERIOD
Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens
must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the
start of the meeting.
Hearing no comments, the public comment period was closed.
PUBLIC HEARINGS
Installment Financing
Automated Meter Reading System
BB&T
The public has been notified that the City Council of the City of Dunn will hold a public hearing for the purpose of
considering whether the City Council should approve a proposed installment financing contract and certain related
documents under which the City would obtain financing pursuant to North Carolina General Statute §160A-20 to
finance the cost of an Automated Meter Reading System. The amount to be financed for the project is $1,898,000.
All persons interested in this public hearing are encouraged to attend and express their views.
The public hearing was duly advertised on August 3, 2018.
Hearing no further comments, Mayor Harris closed the public hearing.
Unfit for Human Habitation
104 Short Street
PIN#1516-35-1312.000
Mayor Harris advised council that he was just informed in reference to 104 Short Street that a Certificate of
Occupancy has been issued for that property today and it has been removed from the agenda.
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Demolition of Structure
810 E Broad Street
PIN #1516-85-6526.000
The Public has been notified that oral and written comments will be heard and received concerning the demolition of
the structure located at 810 E. Broad St.
The Public Hearing was duly advertised on July 31n and August 7a`, 2018.
Amy Miller, owner of 801 E Broad St. was present and advised the council of her plans for the property.
Hearing no further comments, Mayor Harris closed the public hearing.
Ordinance Amendment
OA -01-18
Utility Ordinance Change
Chapter 21— Utilities
Sewer Stoppages
Request to Amend the Utilities Ordinance — Chapter 21 of the City of Dunn Code of Ordinances.
This amendment will add text to clarify responsibilities of the City and the homeowner in the event of a sewer
stoppage in the sewer lateral.
The Public Hearing was duly advertised on August 3, 2018.
Hearing no further comments, Mayor Harris closed the public hearing.
Ordinance Amendment
OA -02-18
Utility Ordinance Change
Chapter 21— Utilities
Backwater Valves
Request to Amend the Utilities Ordinance — Chapter 21 of the City of Dunn Code of Ordinances.
To add text on the installation of Backwater Valves to our current Utility Ordinance to prevent flooding of dwellings
when the City sewer system is surcharged due to blockage, extreme rainfall events, etc.
The Public Hearing was duly advertised on August 3, 2018.
Hearing no further comments, Mayor Harris closed the public hearing
Minutes — Council considered approval of the minutes of June 19, 2018 Special Call Meeting/Budget Work Session
with correction as noted.
Minutes — Council considered approval of the minutes of June 25, 2018 Special Call Meeting/Budget Work Session
Minutes — Council considered approval of the minutes of July 10, 2018 City Council Meeting
Minutes — Council considered approval of the minutes of July 20, 2018 City Council Meeting
Temporary Blocking of Streets — Special 41' Concert in Boogie on Broad Concert Series
Temporary Blocking of Streets — Community Street Fair
Motion by Council Member McLean and seconded by Council Member Maness to approve all consent items.
Motion unanimously approved.
ITEMS FOR DECISION
Adoption of Resolution
Approving Financing Term (BB&T)
Finance Director Stephens proposed the adoption of Resolution Approving Financing Terms with BB&T for the
Automated Meter Reading Project.
Mr. Stephens stated that the City requested bids from several financing institutions for the Automated Meter
Reading project. City requested a 15 year term. The lowest bid came from BB&T at an interest rate of 3.63%.
Debt service will begin in Fiscal Year 19-20 at an amount of $166,321 and will be paid thra increased revenues and
reduction in operating costs.
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Motion by Council Member Tumage and seconded by Council Member Maness to Adopt the Resolution Approving
Financing Terms provided by BB&T of 3.63% APR and a 15 year term. Motion unanimously approved. A copy of
Resolution (R2018-06) is incorporated into these minutes as Attachment 93.
Consideration of Ordinance
Declaring Property
Unfit for Human Habitation
104 Short St.
P1N# 1516-35-1312.000
Parcel# 02151610550013
Certificate of Occupancy was issued on August 14, 2018 and without objection from council, Mayor Harris removed
this item from the agenda.
Consideration of Ordinance to Demolish
810 E. Broad Street
PIN# 1516-85-6526.000
Chief Building Inspector Steven King has conducted an inspection at 810 E. Broad St., and based upon his
observations, the structure failed to comply with the minimum standards of fitness established by the Non -
Residential Maintenance Code of the City of Dunn. The Building Inspector also found the structure dangerous or
prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193.
The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S
§ 160A-443, the City Council has the power to proceed with the demolition of this property.
Should Council decide to proceed with the demolition of the structure at 810 E. Broad St., an ordinance (which is
attached) would need approval directing the Building Inspector to remove or demolish said structure.
Mayor Harris tabled this item until the September, 2018 meeting.
Ordinance Amendment
OA -01-18
Chapter 21 -Article IV
Utility Ordinance Change
Addition of Sewer Stoppages Section
This is a request to amend the Utilities Ordinance — Chapter 21 of the City of Dunn Code of Ordinances.
This amendment will add text to clarify responsibilities of the City and the homeowner in the event of a sewer
stoppage in the sewer lateral.
When a sewer stoppage occurs, many times the City is called on to determine of the blockage is on the City's side of
the sewer lateral or the homeowner's side of the sewer lateral. There has been much confusion about who is
ultimately responsible for stoppages due to the lack of a proper ordinance specifying responsibilities.
It has been the City's unwritten policy that homeowners are responsible for blockages that occur in the sewer lateral
from the homeowner provided sewer cleanout located at the property line to the dwelling. If there is no sewer
cleanout provided at the property line, the homeowner is responsible for blockages that occur anywhere in the sewer
lateral to the sewer main.
This addition to the City's current Utility Ordinance will clarify responsibilities in the event of a sewer stoppage in
the sewer lateral.
City Manager Neuschafer explained that per the request of city council some time ago there was a conversation
about backwater valves and sewer lines back flowing into houses. This would put into place an ordinance and
specify the responsibilities but also to require the backwater valve on new construction and repairs. Lengthy
discussion followed.
Motion by Council Member Turnage and seconded by Council Member Tart approving Ordinance Amendment OA -
01 -18 — Chapter 21 — Utilities, effective September 1, 2018 pending final approval by City Attorney. Motion
unanimously approved. A copy of Ordinance Amendment OA -01-18 (02018-08) is incorporated into these minutes
as attachment #4.
Ordinance Amendment
OA -02-18
Chapter 21 -Article V
Utility Ordinance Change
Addition of Backwater Valves Section
This is a request to amend the Utilities Ordinance — Chapter 21 of the City of Dunn Code of Ordinances.
To add text on the installation of Backwater Valves to our current Utility Ordinance to prevent flooding of dwellings
when the City sewer system is surcharged due to blockage, extreme rainfall events, etc.
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There have been incidents of flooding during sewer blockages, extreme rain events, etc. caused where plumbing
fixtures are installed on a floor with a finished floor elevation below the elevation of the manhole cover of the next
upstream manhole in the public sewer. Such fixtures need to be protected by a backwater valve installed in the
building drain, or horizontal branch serving such fixtures. Plumbing fixtures installed on a floor with a finished
floor elevation above the elevation of a manhole cover of the next upstream manhole in a public sewer do not need
to discharge through a backwater valve.
Motion by Council Member Tumage and seconded by Council Member McNeill approving Ordinance Amendment
OA -02-18 — Chapter 21 — Utilities, effective September 1, 2018 pending final approval by City Attorney. Motion
unanimously approved. A copy of Ordinance Amendment OA -01-18 (02018-09) is incorporated into these minutes
as attachment #5.
Approval of DCDC serving in capacity
Of City's Housing Selection Committee
For CDBG Neighborhood Revitalization Program
The City of Dunn is preparing an application for a Community Development Block Grant (CDBG) through the NC
Dept. of Commerce. As part of this application, there needs to be a housing selection committee that will review the
individual requests for housing assistance and the Dunn Community Development Corporation has agreed to act in
that capacity.
The application is due in September. The CDBG will cover costs for individual housing repairs for owner occupied
dwellings as well as utility improvements in the same qualifying area. The intention is that the City will apply for
two (2) grants in succession for the improvement of the qualifying neighborhood around the Dunn Enrichment
Center on E. Johnson St. (this is the only neighborhood in Dunn which meets the general criteria for this particular
grant offering).
Motion by Council Member McLean and seconded by Council Member McNeill approving the Dunn Community
Development Corporation (DCDC) as the housing selection committee for the 2018 and 2019 CDBG applications.
Motion unanimously approved.
ITEM FOR DISCUSSION
AND/OR DECISION
Financial Report
Finance Director Mark Stephens provided the following financial report for the period ending June 30, 2018:
• The City as of June 30, 2018 had $3,954,145 in cash in the General Fund and $2,170,595 in the Water
and Sewer Fund. In June of 2017 the City had $3,074,117 in the General Fund and $2,518,869 in the
Water and Sewer Fund.
• Property Tax collections through June were $3,841,537 or 100.09% of budget. Last year property tax
collections through June were 53,830,729.
• Sales Tax Revenue is $1,962,833 or 97.29% of budget. Benchmark for the month is 91.67% of budget.
• Utilities Sales Tax is $747,122 or 100.53% of budget. Benchmark for this month is 100.00% of budget.
• Building Permit Fees were $103,654 or 159.46% of budget. Benchmark for this month is 100.00% of
budget.
• Water and Sewer Revenues were $4,542,998 or 95.64% of budget. Benchmark for this month is
100.00% of budget.
• Expenditures were 89.96% of budget in the general fund and 90.36% of budget in the water and sewer
fund. The benchmark for this period is 100% of budget.
Motion by Council Member Tart and seconded by Council Member McNeill to accept the Financial Report. Motion
carried unanimously.
ADMINISTRATIVE REPORTS
Tax Report
Planning & Inspections Report
Public Works Report
Recreation Report
Library Report
Police Report
Motion by Council Member Maness and seconded by Council Member McNeill to accept the Administrative
Reports. Motion unanimously approved.
City Manager's Report
City Manager invited those that may be in the target area for Harnett Training School Housing Revitalization
Program to come out to the community meeting which is Saturday, August 18, 2018 at 10 a.m. in the old cafeteria at
the school at 630 E. Johnson St. This will be an opportunity to meet the consultant who will explain the housing
applications and get more information on our program. This has been advertised with flyer and information on the
government channel and website.
Parks & Recreation Director Brian McNeill gave a brief update on Parks & Recreation activities and the outcome of
the recent tournaments.
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ANNOUNCEMENTS
The following announcements and/or comments were made.
Mayor Harris:
➢ State of the City on Tuesday, August 2150 at 12 noon at Central Carolina Community College — Dunn
Enrichment Center — 660 E. Johnson St.
➢ 10' Annual Kellie's Krew Run for a Cure at the General Lee Museum Saturday, August 25u at 7:00 a.m. to
1 P.M.
➢ City offices will be closed on Monday, September 3rd in observance of Labor Day.
➢ The next regular City Council meeting is scheduled for Tuesday, September 11, 2018 at 7:00 p.m.
Mayor Harris advised the council that 882 veterans were assisted recently and record funds in excess of $340,000
was paid out.
Motion by Council Member McNeill and seconded by Council Member McLean to adjourn the meeting at 8:13 p.m.
Motion unanimously approved.
OcarN. Harris
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Mayor
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Deputy City Clerk