07102018411
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Tuesday, July 10, 2018, at 7:00 p.m in the Dunn
Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Frank McLean, Council Members Buddy
Maness, Dr. Gwen McNeill, , Billy Tart, Chuck Turnage and Billy Barfield. Also present was City Manager Steven
Neuschafer, Finance Director Mark Stephens, Public Works Director Dean Gaster, Chief Building Inspector Steven
King, Planning & Inspections Director Dervin Spell , Police Chief West, Recreation Director Brian McNeill, Human
Resources Director Anne Thompson, Librarian Mike Williams, and Attorney Tilghman Pope.
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m. and Reverend Jerome Pope, Pastor of Sansom Community Church for over 40
years, and Harnett Health System Volunteer Chaplain gave the invocation. Afterwards, the Pledge of Allegiance was
repeated.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Council Member Tumage and seconded by Council Member Barfield to adopt the July 10, 2018 meeting agenda
with changes, if any, as listed below.
Agenda Items Added:
• none
Agenda Items Removed:
• none
Motion unanimously approved.
PUBLIC COMMENT PERIOD
Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign
up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting.
Hearing no comments, the public comment period was closed.
PUBLICHEARINGS
Property Unfit for Human Habitation
103 E. Bay St.
PIN #1516-55-3875.000
The public has been notified that oral and written comments will be heard and received concerning the demolition of the
dwelling located at 103 E. Bay St., Dunn, NC.
The public hearing was duly advertised on June 29, 2018 and July 3, 2018.
Hearing no further comments, Mayor Harris closed the public hearing.
Minutes — Council considered approval of the minutes of May 15, 2018 Budget Work Session
Minutes — Council considered approval of the minutes of June 12, 2018 City Council Meeting
Temporary Blocking of Streets — E. Harnett St. from N. Lee Ave. to N. Sampson Ave.
Budget Amendments #1, 2, and 3. A copy of Budget Amendment (BA -1, BA -2, and BA -3) are incorporated into these minutes
as attachment #1.
Motion by Council Member Barfield and seconded by Council Member McNeill to approve all consent items. Motion
unanimously approved.
ITEMS FOR DECISION
Consideration of Ordinance Declaring
Property Unfit for Human Habitation
103 E. Bay St.
PIN #1516-55-3875.000
Chief Building Inspector Steven King has conducted an inspection of 103 E. Bay Street and based upon his observations, the
structure failed to comply with the minimum standards of fitness established by the Minimum Housing Code of the City of
Dunn. The Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety and
is a nuisance in violation of G.S. §160A-193.
Motion by Council Member McLean and seconded by Council Member Barfield to adopt the Ordinance Declaring the
property located at 103 E. Bay Street, PIN# 1516-55-3875.000 as Unfit for Human Habitation according to N.C.G.S. §160A-
445. Motion approved. A copy of Ordinance (02018-07) is incorporated into these minutes as attachment #2.
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Resolution Authorizing Finance Director
To File Application with LGC to Finance
Cost of Automated Meter Reading Project
The Council is being asked to adopt the attached Resolution to authorize the Finance Director to file an application with the
LGC to finance the cost of the automated meter reading project.
Motion by Council Member Maness and seconded by Council Member Tart to adopt the Resolution authorizing the Finance
Director to file an application with the LGC for approval of a Financing Agreement Authorized by NC General Statute 160A-
20. Motion unanimously approved. A copy of Resolution (82018-04) is incorporated into these minutes as attachment #3.
Adoption of Resolution Approving
Financing Terms (BB&T)
Mayor Harris explained that this matter is not quite resolved at this time and BB&T has agreed to a thirty day extension on
their proposal. This matter was deferred to August 14, 2018.
Authorization to Accept Tart Park
Renovation RFQ Bid
Design Professional Selection
In March 2018, a Request for Qualification (RFQ) packet was advertised to various engineering firms. Of those received, city
staff reviewed and scored each upon the same criteria for comparison. Crawford Design Company received the highest
collective score to warrant them the opportunity to enter into contract negotiations.
The Parks and Recreation Department is seeking approval to accept Crawford Design Company's bid on the design
engineering and construction administration for the Tart Park Renovation project.
This contract will fall under the overall park renovation budget that was previously approved by city council.
Motion by Council Member McLean and seconded by Council Member Tumage authorizing City Manager to execute the
contract after review from City Attorney. Motion unanimously approved. A copy of Contract is incorporated into these
minutes as attachment #4.
Consideration of Engineering Agreement
Sewer Line Rehabilitation
The overall scope will be to present the long-term sewer rehabilitation program including approximately S15M in
Rehabilitation needs and identification of a fust phase rehabilitation project in the $3M - $5M range (2021 timeframe).
This will allow the City Manager to enter into an engineering agreement with DMP to begin the planning efforts that satisfy
USDA Rural Development Guidelines. In an effort to be prepared to bring to council at the 2019 retreat, we have to engage
them now and come to this agreement of what the deliverables are and what expectations we have to be moving forward and
to make sure that the work is done according to USDA standards. This is an agreement to hire them to do the planning and
have everything ready for a decision to move forward in the early spring of 2019 at the budget retreat.
Costs will be covered by the approved 2018/19 Water/Sewer Fund Budget.
Motion by Council Member Turnage and seconded by Council Member Barfield authorizing the City Manager to enter into
the agreement upon review of the City Attorney. Motion unanimously approved. A copy of Engineering Agreement is
incorporated into these minutes as Attachment #5.
Request Authorization to
Seek Bids for Paving Project
The approved resurfacing program of 2017 contains a list of proposed projects which are identified as being in need of work-
Last
orkLast year (17/18), the Public Works Department contracted with a paver to do some of the smaller projects on the list. We
now propose to complete the bid package which will cover at least three of the worst areas in the program:
1. Intersection of W. Broad St. and N. Ellis Ave.
2. Brunswick Dr. —1240 linear feet
3. S. Washington Ave. —1000 linear feet
4. Alternate A, N. Wilson Ave. — 350 linear feet
5. Alternate B, E. & W. Carr St. — 516 linear feet
This will allow the City Manager to have a bid document prepared and advertised to receive qualified bids to resurface
selected streets in Dunn.
Costs will be covered by approved 2018/2019 budget.
Motion by Council Member McLean and seconded by Council Member Tumage authorizing the City Manager to seek bids
for the above project list and bring them back to the Council for final authorization. Motion unanimously approved.
ITEM FOR DISCUSSION
AND/OR DECISION
Financial Report
Finance Director Mark Stephens provided the following financial report for the period ending May 31, 2018:
• The City as of May 31, 2018 had $3,995,987 in cash in the General Fund and $2,023,266 in the Water and
Sewer Fund. In May 2017 the City had $3,839,652 in the General Fund and $2,377,424 in the Water and Sewer
Fund.
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• Property Tax collections through May were $3,831,768 or 99.84% of budget. Last year property tax collections
through May were $3,830,729 or 100.28% of budget.
• Sales Tax Revenue is $1,784,561 or 88.46% of budget. Benchmark for the month is 83.33% of budget.
• Utilities Sales Tax is $747,122 or 100.53% of budget. Benchmark for this month is 100.00% of budget.
• Building Permit Fees were $104,735 or 161.13% of budget. Benchmark for this month is 91.67% of budget.
• Water and Sewer Revenues were $4,142,404 or 87.21% of budget. Benchmark for this month is 91.67% of
budget.
• Expenditures were 87.90% of budget in the general fund and 90.73% of budget in the water and sewer fund.
The benchmark for this period is 91.67% of budget.
Motion by Council Member Barfield and seconded by Council Member McLean to accept the Financial Report. Motion
carried unanimously.
ADMINISTRATIVE REPORTS
Tax Report
-T" Planning & Inspections Report
Public Works Report
Recreation Report
Library Report
Police Report
Mayor Harris mentioned that sometime in the future he would like to have Chief West come and explain his Police Report to
each of us. He would like Chief West to explain the key points that we need to look to determine what the situation is with
the city and with the Police Department and so on with the different divisions so that we become more familiar.
Motion by Council Member McLean and seconded by Council Member Maness to accept the Administrative Reports.
Motion unanimously approved.
City Manager's Report
Human Resources Director, Anne Thompson gave a brief update from Human Resources.
1. April 3, 2018 a fire drill was performed at City Hall. Everyone was evacuated from building in 2 minutes
48 seconds.
2. Safety committee recommended AEDs (Automated External Defibrillator) be purchased for all city
facilities.
a. 4 purchased last fiscal year (City Hall, Library, and Tyler Park/Codrington Pool
b. 4 more to be purchased this fiscal year (Planning/Inspections, Water Plant, Waste Water Plant, and
Public Works)
3. Workplace Harassment Training held on May 17, 2018
4. Open Enrollment in October
5. 130 employees —112 Full Time and 18 Part Time
6. Recruiting for five (5) positions right now that we hope have filled by the end of the month.
7. Have attended numerous career fairs in the community this year.
Brian McNeill gave an update on the All-Star teams' status.
ANNOUNCEMENTS
The following announcements and/or comments were made.
Mayor Harris:
➢ Crime Stoppers National Night Out Celebration will be held on Tuesday, August 7, 2018 from 6 — 8 p.m. at Tyler
Park.
➢ Special Call Meeting will be held Friday, July 20, 2018 at 5 p.m. regarding securing a USDA loan for the purchase
of vehicles.
➢ The next regular City Council Meeting is scheduled for Tuesday, August 14, 2018 at 7:00 p.m.
➢ Veterans Experience Action Clinic — July 25th, 26' and 27`s at Dunn Community Center and P.K. Vyas Center —
Tart Park located at 205 Jackson Road, Dunn, NC.
Motion by Council Member McNeill and seconded by Council Member McLean to adjourn the meeting at 7:42 p.m. Motion
unanimously approved.
Atte
elissa R. Matti,
Deputy City Clerk
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