Ordinance change to the Harnett County Personnel Ordinance: Article III, The Pay Plan, Section 6 & 8 Agenda Item q -F
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MEETING DATE: November 6, 2017
Ce TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Proposed changes to the Harnett County Personnel Ordinance: Article III.
The Pay Plan, Sections 6 and 8
REQUESTED BY: Human Resources
REQUEST:
Human Resources requests approval to amend the following items within Article III of the
Harnett County Personnel Ordinance:
1) Removal of Section 8 Salary Compression - "The annual salary of supervisors may be at
least $500 more than the hightest paid employee supervised and is subject to the request of
the Department Head and at the descretion of the County Manager." This section is outdated
and cost prohibitive due to the new Performance Pay Plan, implemented 7/1/2017.
2) Under Section 6.1 The 3/5 Pay Plan, removal of the portion beginning with "Employees
hired after January 1, 2016 . . . minus the additional $500 increase. Revised 6/19/17." This
portion of the ordinance is no longer necessary as it poses multiple issues with the workings
of the new Performance Pay Plan, implemented 7/1/2017.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
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Full-time employees who have 26 or more years of total employment with Harnett
County when this Pay Plan goes into effect will be eligible for an increase during the first
three years of implementation(July 1,2017 through June 30,2020)of an additional
0.17 percent of their base salary on top of the increase amount set in the annual
budget. Eligibility will be based on receiving satisfactory performance reviews with
employees who receive a score of'Meets Expectations'or above receiving the increase
amount for that year and employees who receive a score lower than'Meets
Expectations'not receiving the increase amount for that year. Increases will be
effective on the employee's anniversary date with the County following the
corresponding performance evaluation.
• Eligibility will be determined based on an employee's date of hire with Harnett
County.Work experience outside of Harnett County shall not count toward
eligibility.
• This does not apply to employees who reach year 26 after the date of
implementation.
• For sworn Law Enforcement Officers in the Hamett County Sheriffs Office,
employees who have 21 or more years of total,employment with Hamett County
when this Pay Plan goes into effect will be eligible for the additional annual
increase amount based on their annual performance review during the first three
years of implementation.The guidelines are the same for these employees as
they are for other employees who are eligible for the additional increase at plan
implementation.
No employee shall receive an increase above the maximum for their assigned salary
grade.
The County Manager shall establish appropriate systems and guidelines for
implementation,maintenance,and responsible administration of the above Pay Plan.
Any situation that arises related to the above Pay Plan and is not covered by this
ordinance will be left to the discretion of the County Manager.
Any full-time employee who is hired or promoted,or who reaches lob rate'on July 1,
2017,or thereafter will fall under the above Pay Plan and will not be eligible for the Pay
Plan described in Section 6.1. Full-time employees who have not yet reached'job rate'
as defined by Section 6.1 will remain eligible for the 3/5 plan described under Section
6.1 until they reach'job rate,'at which time they will enter into the above Pay Plan.
They will not be eligible for the above Pay Plan until completion of Section 6.1.
6.1 The 3/5 Pay Plan
The purpose of the 3/5 plan is to give County employees a way in which to gain and
look forward to pre-determined pay increases after they have been in service to the
County for 3 and 5 years.
Three Year Pay Increase:When an employee has been in the service of the County for
a total of 3 years,taking into account demotions, promotions,transfers,
reclassifications,or any other type of separation from service,the salary of the
employee is to be increased to the half-way amount between his or her current salary
grade and the job rate of the employee's current salary grade.
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Five Year Pay Increase:When an employee has been in the service of the County for a
total of 5 years,taking into account demotions,promotions,transfers,or any other type
of separation from service,the salary of the employee is to be increased to the job rate
of the current grade of the employee's current salary grade.
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Section 7.Salary of Trainee
A newly hired or promoted employee who does not meet all the established
requirements of their new position, may be compensated for their services at a pay rate
below the minimum pay rate established for that position in the Pay Plan.
An employee will be considered a trainee and continue at this pay rate until the
Supervisor or Department Head certifies, and the County Manager approves,that the
trainee is qualified to assume the full duties and responsibilities of their new position.
The Supervisor or Department Head shall review the progress of each employee in a
trainee status every six(6)months or more frequently as necessary to determine when
the trainee is qualified to assume the full responsibilities of the new position.
Section 8.Salary Compreasion
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