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110617a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting November 6 , 2017 1. Call to order -Chairman Gordon Springle 9:00 am 2. Pledge of Allegiance and Invocation -Commissioner Barbara McKoy 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C . Resolutions to add roads to state system D. Resolution to cancel the November 20, 2017 regular meeting of the Harnett County Board of Commissioners. E. Harnett County Emergency Services requests acceptance of the conditional award letter in the amount of $301,799 -State Disaster Recovery Act (ORA) 17 funding appropriation. A Memorandum of Agreement for the grant award is forthcoming. All grant activities must show a tie back to the Hurricane Matthew flood event of October 6 , 2016. F. Harnett County Human Resources requests approval to amend the Personnel Ordinance, Article III, The Pay Plan, Section 8. Salary Compression and Section 6.1. The 3/5 Plan. G. Harnett County Human Resources requests approval of Lynn Lambert as the Natural Resources Director of the Harnett Soil and Water Conservation Department as recommended by the District Board. H. Proclamation Home Care and Hospice Month November 2017. I. Harnett County Senior Staff Attorney requests public disclosure of Order Directing Distribution of Settlement in Douglas Roy Jones v. Harnett County, LC. File No.: 14- 057653 Case settled in the amount of $10,000.00 on June 5, 2017. J. Harnett County Senior Staff Attorney requests public disclosure of Order Directing Distribution of Settlement in Hyon T. Hwang v. Harnett County, LC. File No.: 16 - 030868. Case settled in the amount of $2,320.66 on 2/15/2017. K. Harnett County Senior Staff Attorney requests public disclosure of Order Directing Distribution of Third Party Settlement in Michael Owen Hayes v. Hamett County, J.C . File No.: 16-024984. Case settled in the amount of $20,000 .00 on 3 /17/2017. Page 1 110617a HC BOC Page 1 L. Hamett Regional Jetport Administrator requests approval of the NC DOT / Division of Aviation's Non-Primary Entitlement (NPE) grant modification for additional funding needed for construction, administration and installation of windcones at each end of RWY 5/23. The programmed modification cost is $79,798 with additional match of$7,980 included in current FY18 budget. M. Letter of intent to provide funding up to $200,000 for the installation of an alternate entrance road/bus loop at the North Hamett Primary School in Lillington. 5. Presentation 6. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 7. Appointments 8. Summerville Bunnlevel Fire & Rescue, Inc. requests permission to purchase a new pumper tank.er for $500,000 to replace a 1986 pumper tanker currently in service. The apparatus being specified is reported in their 5 -year capital outlay projection. 9. County Manager's Report -Paula Stewart, Interim County Manager Harnett County Veterans Services Activities Report -October 2017 I 0. New Business 11. Closed Session 12. Adjourn Page 2 110617a HC BOC Page 2 Agenda Item __ 4.;__-_A__.___ HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting October 16, 2017 The Harnett County Board of Commissioners met in regular session on Monday, October 16, 2017, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Abe Elmore, Commissioner Howard Penny, Commissioner Paula Stewart, Interim County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 7:00 pm. Commissioner Elmore led the Pledge of Allegiance and invocation. Chairman Springle called for additions or deletions to the published agenda. Commissioners removed from the consent agenda the Coats Area Chamber of Commerce's request for refund for discussion purposes. Commissioner Elmore moved to approve the agenda as amended. Vice Chairman Miller seconded the motion, which passed unanimously. Commissioner Elmore moved to approve the following items listed on the consent agenda. Commissioner McKoy seconded the motion, which passed unanimously. I. Minutes: October 2, 2107 Regular Meeting 2. Budget Amendments: 78 Sheriff's Office Code 110-5107-420.l 1-00 Salaries & Wages 110-5107-420.21-00 Group Insurance 110-5107-420.21-05 Employee Clinic I 10-5107-420.22-00 FICA Tax I 10-5107-420.23-02 LEO Retirement l 10-5107-420.23-05 LEO Supplemental Retirement l 10-5107-420.26-08 Worker's Compensation l 10-5107-420.25-10 Unemployment Benefits I I 0-5 I 07-420.60-33 Materials & Supplies I 10-5107-420.60-36 Uniforms 45 ,939 increase 8 ,000 increase 300 increase 3,509 increase 3,364 increase 2,297 increase 2,968 increase 4 23 increase 14,500 increase 7,000 increase October I 6, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 9 110617a HC BOC Page 3 78 Sheriffs Office continued Code 110-5107-420.74-74 Capital Outlay 110-0000-399.00-00 Fund Balance Appropriated 110-0000-331.51-12 Governor's Highway Safety 88 Health Department Code 110-7600-441.30-04 Professional Services 110-7600-441.32-77 Credit Card Processing 110-7600-441.33-45 Contracted Services 110-7600-441.41-11 Telecommunications & Postage 110-7600-441. 44-21 Equipment Rent 110-7600-441.52-54 Insurance & Bonds 110-7600-441 .54-26 Advertising 110-7600-441.55-12 Printing & Binding 110-7600-441.58-01 Training 110-7600-441.58-14 Travel 110-7600-441.60-33 Materials & Supplies 110-7600-441.60-36 Uniforms 110-7600-441.60-45 Drugs 110-7600-441.60-46 Medical Supplies 110-7600-441.60-53 Dues & Subscriptions 110-7600-441.64-25 Books & Publications l 10-7600-441.74-74 Capital Outlay 110-0000-399.00-00 Fund Balance Appropriated 89 Special Account -NC Arts Council Code 110-8199-450.36-30 NC Arts Council l 10-0000-334.41-10 Governing Body-NC Arts Council 91 Solid Waste Code 580-6600-461.36-28 Keep Hamett Beautiful 580-0000-353.58-0l Keep Hamett Beautiful 94 Animal Services Code 194-5 500-4 20. 7 4-7 4 Animal Services -Capital Outlay 194-0000-399.00-00 Fund Balance Appropriated 95 Health Department Code 110-7600-441.33-45 Contracted Services l 10-0000-353.76-09 Susan G Komen 96 Emergency Medical Services Code 192-5400-420.33-50 Capital Reserve-ESVCS/Capital Outlay - Services (Misc.) l 92-0000-354 .01-00 Capital Reserve-ESVCS/Sale Other Assets 35,000 increase 18,495 increase 104,805 increase 850 increase 200 increase 8, 1 73 increase 1,824 increase 6 ,000 increase 923 increase 3,457 increase 4,667 increase 7,680 increase 3,000 increase 124,222 increase 7,500 increase 79,901 increase 56,018 increase 3 7 5 increase 3, 108 increase 20,000 increase 327,898 increase 34,014 increase 34,014 increase 3 ,000 increase 3,000 increase 39,300 increase 39,300 increase 141 decrease 141 decrease 1,698 increase 1,698 increase October 16, 2017 Regular Meeting Minutes Hamett County Board of Commissioners Page 2 of9 110617a HC BOC Page 4 97 Emergency Medical Services Code 192-5400-420.74-74 Capital Reserve-E SVCS /Capital Outlay 18,592 increase Equipment 192-0000-354.01-00 Capital Reserve-ESVCS/Sale Other Assets 18,592 i ncrease 98 Economic & Phys Development Code 110-7099-465.36-31 One NC Fund 110-0000-334. 71-03 One NC Grant 99 WIOA Youth Program Code 234-7405-465.58-02 Training (OJT) 234-7405-465 .58-19 Travel-Participant 234-7405-465.22-01 FICA Tax Expense-Participant 234-7405-465.26-09 Worker's Compensation-Participant 234-7405-465.12-02 Salaries & Wages-Participant 234-7405-465.22-00 FICA Tax Expense 234-7405-465 .26-08 Worker's Compensation 100 Public Utilities Code 531-9000-431 . 74-73 Capital Outlay/Other Improvements 531-9000-431.74-74 Capital Outlay Equipment 200,000 increase 200,000 increase 657 decrease 1,000 decrease 625 decrease 125 decrease 1,657 increase 625 increase 125 increase 150,000 decrease 150,000 increase 103 Work Force Development -Harnett Adult & Harnett Dislocated Worker Code 234-7410-465 .35-61 Paid Work Experience (Harnett Adult) 6,200 decrease 234-7410-465 .12-02 Paid Work Experience (Participant) 6,200 increase 234-7411-465.35-61 Paid Work Experience (Dislocated Worker) 5,000 decrease 234-7411-465.12-02 Paid Work Experience (Participant) 5,000 increase 104 State Motor Vehicle Tax Fund Code 72 3-8031-419.90-97 Other Financing Uses-Tran/Internal Service Fund 723-0000-399.00-00 Fund Balance Appropriated 105 IT Department Code 110-4900-410.30-04 Information Technology Professional Ser. 110-8800-490.32-16 Contingency 107 Health Department, Department on Aging Code I I0-7501-441.60-33 Materials & Supplies 110-0000-334.75-03 Medicare Counseling SHIP 108 Public Utilities Campbell Osteopathic Project PU 1202 C ode 544-9100-4 31. 4 5-08 Road Improvement 544-9100-431.45-02 Contract 2 544-9100-431.90-03 Capital Project 179,769 increase 179,769 increase 4,300 increase 4,300 decrease 54 decrease 54 decrease 121 ,252 decrease 78 ,748 decrease 200,000 increase October 16, 2 017 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of9 110617a HC BOC Page 5 110 Social Services Code 110-7700-441.74-74 Capital Outlay 110-0000-399.00-00 Fund Balance Appropriated 3. Tax rebates , refunds and releases (Attachment 1) 4. Resolutions to add roads to state system (Attachments 2, 3 & 4) 45,523 increase 45,523 increase 5. Hamett County Tax Administrator requested approval to bar off $77,692.65 of 2007 taxes that can no longer be legally collected through forced collection procedures as of September 1, 2017. The amount of County taxes to be removed from the system on real and personal property is $17,423.42 and motor vehicles is $60,269.23. The Tax Department collects delinquent taxes through various processes and procedures including wage garnishment, bank attachment, sheriff executions, debt setoff, other county certifications, and foreclosure. 6. Hamett County Cooperative Extension requested permission to accept 2017-2018 CORE Services Block Grant for $30,400 from the Chatham County Partnership for Children (formerly Child Care Networks) for the continual programming of the Child Care Resource Program. 7. Hamett Regional Jetport Administrator requested approval of easement agreements that allows current 6 11 high-pressure gas lines to be moved from underneath runway to locations outside the perimeter jetport fence . Total compensation for moving gas line, abandoning current and installing new lines, and creating easement is $38,200. The easements will not be recorded until the final public comment period ends and are approved by FAA/NCDOT/DOA. 8. Hamett County Engineer requested adoption of a Resolution to Approve the Proposed Phase IV C&D Landfill Unit of the Anderson Creek Landfill Facility. (Attachment 5) 9 . Hamett County Engineer requested award of bid to Sanford Metal Building, LLC for the Anderson Creek Landfill Equipment Maintenance Facility. Hamett County Engineer also requested approval of contract with Sanford Metal Building, LLC in the amount of $380,064.35. This will use most of the remaining capital fund balance for this fiscal year and Solid Waste will defer capital purchases of a service truck, skid steer and additional compactor boxes to next fiscal year. 10 . Hamett County Health Director requested approval to increase the fee for CPT CODE 90662 Fluzone High Dose 65> to $74.00. 11. Hamett County Health Director requested approval to write-off fees in the amount of $3,896.95 . All appropriate attempts were made to collect these past due fees however, if the client returns to the Health Department for services, the fees will be reinstated. October 16, 2017 Regular Meeting Minutes Hamett County Board of Commissioners Page 4 of9 110617a HC BOC Page 6 12 . Harnett County Sheriffs Office requested approval to accept a grant in the amount of $20,347 from the Office of Justice Program under the FYI 7 Edward Byrne Memorial Justice Assistance Grant Program . The funds will be used to purchase data storage and/or other IT equipment and/or other investigative equipment to support the Sheriffs Office needs. There is no local match required. 13. Harnett County Finance Officer requested approval to establish a money market account for Harnett County with Regions Bank. Chairman Springle opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Joe Pike, owner of the Twisted Grape Restaurant in Cameron, asked about the Brunch Bill. He said many customers have asked about this and he would like to be able to offer alcohol with brunch. Elizabeth Crudup of 689 Silas Moore Road in Coats referenced JCI's recent presentation to the Board. She believes commissioners need to take the time and see for themselves the discrepancies and quality of services for people with special needs in Harnett County. Alan Longman said the the County needs to raise the bar regarding services for people with special needs in Harnett County. Vice Chairman Miller moved to approve the appointments listed below. Commissioner McKoy seconded the motion, which passed unanimously. HARNETT COUNTY JUVENILE CRIME PREVENTION COUNCIL Wendy Butcher, Carl Davis, Cincy Delgado, Dawn Doan, Resson Faircloth, LaShara Glover, Letitia Maynard, Aaron Meredith, Leslie Morris, Miranda Pearson, Alice Price, Cathy Ryals, A vis Smith, Mary Spell, Angie Wood and Marshal Woodall were appointed to serve on the council for a term of two years expiring October 31 , 2019. LOCAL FIREFIGHTER'S RELIEF FUND BOARD The following were appointed as trustees on the Local Relief Fund Board: John Hausfeld, Sprout Springs Emergency Services Donald Temple, Surnmerville/Bunnlevel Fire & Rescue, Inc. Everette Hurley, Summerville/Bunnlevel Fire & Rescue, Inc. There were no other recommended changes to membership. Mrs. Stewart presented Coats Area Chamber o f Commerce's request for refund of $530 for fees paid to Harnett County Central Permitting for their Annual Farmer's Day Celebration. The Chamber stated that the past two years have been incredibly difficult and unsuccessful and have caused a hardship for them. Mark Locklear, Harnett County Development Services, said the fees were for inspections of temporary electrical panels used for the event. After discussion, Commissioner Penny moved to reimburse Coats Area Chamber of Commerce $530 . Commissioner Elmore seconded the motion. C ommissioners stres sed they did not want to set a precedence with this. The motion passed unanimously. O ctober 16, 2017 Re gular Meeting Minutes Harnett County Board of Commissioners Page 5 of9 110617a HC BOC Page 7 Major Gary McNeill with the Hamett County Sheriffs Office requested approval of an additional position to be added to the Sheriffs Office and to accept a Governor's Highway Safety Grant that would partially fund the cost of the new Deputy position, vehicle and equipment for three years. The County will be responsible for 100% of the cost of the deputy's position after the third year. Over the three-year period, the grant will provide $184,965 and the County will provide $71 ,935. Sheriff Coats was also present. Major McNeill said they feel the position is needed. He noted there have been 29 fatalities in the county so far this year. He also noted in the last five years Hamett County has been 12th overall in the state in total fatalities; 10th in alcohol related fatalities and 15th in unrestrained (seatbelt) fatalities. Major McNeill said this position will be dedicated primarily for traffic enforcement. Commissioner Elmore moved to approve the request as presented. Vice Chairman Miller seconded the motion that passed unanimously. Larry Smith, Harnett County Transit Program Manager, petitioned the Board for a public hearing on transportation needs and the proposed FYI 9 NC DOT 5311 Community Transportation Program application for Hamett Area Rural Transit System (HARTS). Mr. Smith noted the total FYI9 funding request is $488,449; consisting of$278,449 Administrative and $210,000 Capital, with a mandatory county match of $62,767. Mr. Smith said this is something they do every year and confirmed the county match is included in the current budget. Chairman Springle called to order a public hearing on the matter and opened the meeting for comments from the public. -Elizabeth Crudup of 689 Silas Moore Road in Coats said there is concern for those who have lost their drivers licenses and cannot attend court ordered treatment because there is no public transportation. She said the county would benefit from having a much improved public transportation system not just a medical transportation system. Seeing no one else move, Chairman Springle closed the public hearing. Regarding Section 5311 program 's intent to enhance the access of people in non-urbanized areas to health care, shopping, education, employment, public services and recreation; Mr. Smith responded they are looking at expanding benefits. He said they are asking to replace four existing outdated vehicles with four enhanced and higher capacity vehicles. Commissioner Elmore moved to approved the HARTS application to apply for FY19 funding, a resolution to apply, enter an agreement with NCDOT and provide the necessary assurances and required match. Vice Chairman Miller seconded the motion, which passed unanimously. Chairman Springle asked staff to provide an update on HAR TS at an upcoming meeting. Randy Baker, Hamett County Problem Properties Administrator, petitioned the Board for a public hearing regarding the condition and abatement status of the condemned structure located at 365 Betts Road, Problem Properties Case #1601, RA-30 zoning district, Buckhorn Township, 0.72 acres containing a stick built single-family dwelling, owners of the property are Kenneth James Bigda and Carol Ann Bigda. October 16, 2017 Regular Meeting Minutes Hamett County Board of Commissioners Page 6 of9 110617a HC BOC Page 8 Mr. Baker reviewed steps taken by staff in accordance with NC G.S. I 53A-368 and NC G.S. 153A-369. He said this property was posted as condemned on April 13 , 2016. County staff conducted a hearing on April 28, 2016, and the owners, persons in interest , agents or attorneys did not appear to submit evidence or participate. Based on the examination of the structure and the absence of evidence or argument from the owners, a formal order was issued to demolish the structure with a compliance date of June 30, 2016. Mr. Baker noted no significant progress has occurred to demolish the structure, and it remains in a similar condition as noted in April 2016. Commissioners viewed photos showing the current condition of the structure. Mr. Baker responded that if the Board determines that it is now necessary for the County to proceed with the demolition of the single-family residence at 365 Betts Road in Holly Springs, the low bid for the demolition and removal of debris and materials of the single-family residence is $6,295. He noted this cost does not include tipping fees at the landfill. Mr. Baker explained once they have a total of abatement costs, the property owners will be given a notification of that amount and will have at that time the ability to satisfy the debt to keep the property free and clear. The cost incurred by the County shall be a lien against the owners and the real property. If the debt is not paid then the Board will be able to instruct their attorney to move forward with foreclosure proceedings. Chairman Springle called to order a public hearing on the matter and opened the meeting for comments from the public. Seeing no one move, Chairman Springle closed the public hearing. Commissioner Elmore moved to adopt the Ordinance Authorizing Demolition of 365 Betts Road (Single Family Residence) and Imposition of Lien to Recover County Costs. Commissioner McKoy seconded the motion, which passed unanimously. Mr. Baker petitioned the Board for a public hearing regarding the condition and abatement status of the condemned structure located at 3254 Old Stage Road South, Problem Properties Case #1606, RA-30 zoning district, Grove Township, 5.26 acres containing a stick built single-family structure condemned due to fire damage and two abandoned manufactured homes and large amount of debris, owner of the property is Jimmy D. Johnson. Mr. Baker reviewed steps taken by staff in accordance with NC G .S. 153A-368 and NC G.S. 153A-369. He said this property was posted as condemned on September 7, 2016. County staff conducted a hearing with owner Jimmy D. Johnson on January 19, 2017, and he was advised that a formal order would be issued to demolish the structure with a compliance date of March 24, 2017. Mr. Baker noted Mr. Johnson did not appeal the order and no significant progress has occurred to demolish the structure, and it remains in a similar condition as noted in September 2016. Commissioners viewed photos showing the current condition of the structure. Mr. Baker note the low bid for the demolition, including asbestos abatement and removal of debris and materials of the single-family residence is $7,050. He noted this cost does not include tipping fees at the landfill . Mr. Baker clarified they are only asking for removal of the stick built single-family structure condemned due to fire damage at this time. Mr. Baker noted the property owner was in attendance. He reported the owner has secured a demolition permit however, there has been no noticeable evidence of any kind of deconstruction at this time. October 16, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 7 of9 110617a HC BOC Page 9 Mr. Baker explained that once they have a total of abatement costs, the property owner will be given a notification of that amount and is given a certain amount of time to satisfy the debt to keep the property free and clear. The cost incurred by the County shall be a lien against the owners and the real property. If the debt is not satisfied then the Board can move forward with foreclosure. Mr. Baker reminded the Board that they have the ability to either continue to allow or to pass the ordinance to order demolition. Chairman Springle called to order a public hearing on the matter and opened the meeting for comments from the public. Jimmy Johnson, owner of 3254 Old Stage Road South, said he is in the process of trying to take the property down. He said if they would allow him two months he would have it on the ground and in the process of getting it gone. Mr. Johnson said he occupies one of the manufactured homes on the property as he is back and forth between this address and Willow Springs. He also responded that he should be able to make arrangements for the asbestos abatement. Chad Massengil of 3298 Old Stage Road said it is a hazard and his main concern is property values. Mr. Massengil said he is all for giving Mr. Johnson time to do what he needs to do but this has been going on for a while. Linda McDonald of 3340 Old Stage Road said she believes Mr. Johnson has had ample time to start cleaning it up. She said the property is and eye sore and it is not fair to the neighbors. April Johnson, daughter of the property owner, said the family had hardships over the past year but have made a lot of progress on the property. She said there are three generations of stuff in the house. Patsy Carson from Erwin, who said she visits the neighbors of the property often, said they take great pride in their home and property and this needs to be cleaned and cleared up as fast as possible. Lane Massengil of 3298 Old Stage Road in Erwin said they want this to be resolved as it is an eye sore and they take pride in their home and yard. She asked that Mr. Johnson be given a fair shot but that someone follow up regarding the disposal of the asbestos siding. Discussions continued. Mr. Baker responded that you must allow a property owner 60 days to demolish a home. He said Mr. Johnson did obtain a demolition permit on May 24, 2017, however repeated inspections have not yielded that the actual demolition of the structure has commenced. Mr. Baker also reported that there are special techniques to properly remove and dispose of asbestos and the State would have to inspect the removal. He said the cost of $2100 for professional removal of the asbestos is included in the $7,050 low bid for the demolition and removal of debris and materials of this structure. Seeing no one else move, Chairman Springle closed the public hearing. Commissioner McKoy moved to adopt the Ordinance Authorizing Demolition of 3254 Old Stage Road (Single Family Residence) and Imposition of Lien to Recover County Costs but to allow the Johnsons 30 days from today's date to remove their belongs from the property before proceeding with demolition. Commissioner Elmore seconded the motion, which passed unanimously. October 16, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 8 of9 110617a HC BOC Page 10 Mrs. Stewart presented the following: Harnett County Department of Public Health Activities -September 2017 Development Services Report -September 2017 Harnett County Veteran Services Activities Report -September 201 7 Harnett County Schools Financials -June, July, August 2017 Interdepartmental Budget Amendments Mrs. Stewart reminder the Board of the upcoming Leadership Harnett graduation. The Board discussed their upcoming meeting schedule and will consider cancelling their November 20, 201 7 regular meeting. There was no new business. Commissioner McKoy moved that the Board go into closed session for the following purposes: (1) To consult with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims and litigation including the following cases: a. Anderson Creek Partners, et als. vs. County of Harnett Harnett County Superior Court File No. 17 CVS 363; and b. P .F . Development Group, LLC vs. County of Harnett Harnett County Superior Court File No. 17 CVS 1361 This motion is made pursuant to N.C. General Statute Section 143-318.1 l(a)(3). Vice Chairman Miller seconded the motion that passed unanimously. Commissioner E lmore moved that the Board come out of closed session. Vice Chairman Miller seconded the motion, which passed unanimously. Commissioner Elmore moved to adjourn the meeting at 8:32 pm. Vice Chairman Miller seconded the motion that passed unanimously. Gordon Springle, Chairman Margaret Regina Wheeler, Clerk October 16 , 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 9 of9 110617a HC BOC Page 11 <\ T T A C H M E N T 1 ~· .. ~ .. , ., , . ... . - .. .. . . - - ... . . . . . ' . c: o u n t y Bo a r c S v- f Co r . "!n" i ~ , . i j ~ " , . • Bo a r d Re p o r t • • . . • A p p r o v e d Hc ·6o t /( ) ·-, , , - , , '~ ... . Da t e : 1 0 / 1 6 / 2 0 1 7 To : H a r n e t t C o u n t y Bo a r d o f C o m m i s s i o n e r s Re : Co n s i d e r a t i o n o f Re f u n d f o r Ta x e s , In t e r e s t an d Pe n a l i t i e s f o r al l M u n c i p a l i t i e s - · - - - · - Ad j u s t m e n t Re a s o n Ad j u s t m e n t Ad j u s t m e n t Ad j u s t m e n t Ad j u s t m e n t Ad j u s tm e n t Ad j u s t m e n t S. 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Atkins Village (Phase Two) Subdivision Cardona Court Duly adopted this 161h day of October 2017. HARNETT COUNTY BOARD OF COMMISSIONE RS \ strong ro ots • new gro wth 110617a HC BOC Page 13 AT TACHMENT 3 ~~·~Ha rnett ··~.1r·c OUN T Y •· . .~~ • .N _O_R_T_H_C_A_R_O_LI_N_A ______________________________ _ www .harn en.org RESOLUTION BE IT RESOLVED that the Hamett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Atkins Village (Phase One) Subdivision Atkins Village Court Duly adopted this 16th day of October 2017 . HARN E TT CO UN TY BOARD OF COMMI SSION ERS hairman stro ng ro ots • ne w growth 110617a HC BOC Page 14 ATTACHMENT 4 v·~-~ Harnet t ~~-~ i C O U N T Y : .. ~~ ~N _O_R_T_H_C_A_R-OL_I_N_A------------------------------ www.harnen.org RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby , by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Wyndham Place Subdivision Graharnridge Lane Duly adopted this l 61h day of October 2017. HARNETT COUNTY BOARD OF COMMISSIONERS 0~. Gordoo°k,Ch ~ stro ng roots • new growth 110617a HC BOC Page 15 ATTACHMENT 5 HARNETT COUNTY ANDERSON CREEK LANDFil,L FACil,ITY RESOLUTION TO APPROVE THE PROPOSED PHASE IV C&D LANDFILL UNIT BE IT RESOLVED that the Harnett County Board of Commissioners hereby grants approval for the issuance of a solid waste permit by the NC DEQ's Division of Waste Management (DWM) for the proposed future Phase IV construction and demolition debris (C&D) landfill unit at the County 's Anderson Creek Landfill facility in compliance with North Carolina Solid Waste Management Rules Tl SA NCAC 13B .0536(c)(I J)(A). The future Phase JV landfill unit is located within the previously approved landfill facility boundary (approximate 223 acre tract owned by the County) as shown the attached Figure 1. The Board of Commissioners hereby approves the following items related to the landfill facility: I. 2. 3. 4. Service Area: The landfill facility serves the County of Harnett in the State of North Carolina (approximate population of 1 14,678 people based on Census 20 IO data and 130,881 based on 2016 estimates). Waste Types and Disposal Rates: The landfill facility will accept construction and demolition debris (C&D) waste at a maximum rate of 50,000 tons/year (179 tons/day based on 280 operating days per year). Landfill Capacity: The landfill facility will provide the following gross capacities (volume of waste plus periodic and final cover soil) consistent with the contours shown on the attached Figure 2: Landfill Unit Waste Footprint Gross Capacity Phases I, II, & TH (Filled plus 15.0 Acres I, 176,930 CY Remaining Capacity) Phase IV 52.6 Acres 6,633,472 CY Landfill Service Life: Depending on the actual disposal rates, the Phase IV landfill unit is projected to have an approximate service life of 111 years (based on an average disposal rate of 30,000 tons/year). Adopted, this ~day of OcJo bee , 2017. HARNETT COUNTY BOARD OF COMMISSIONERS THIS INSTRUMENT HAS BEEN REVIEWED BY THE FINANCE OFFICER HARNETT COUNTY FINANCE OFFICER 110617a HC BOC Page 16 Agenda Item _J../-=----B ___ _ BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Hornell. North Carolina. that the following amendmen t be mode lo the annual budget ordinance for the fiscal year ending June 30 . 20 18 Section l. To amend the General Fund , The Sheriff Department. the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIP TI ON OF CODE INCREASE DECREASE 110-5100-420.30-04 Professional Services $25 ,000 110-8800-490.32-16 Continqencv $25,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To move funds to cover outside legal counsel through December 31. 2017 . APPROVALS : \?u.w.,t-l )Tc-.) <.v.l- County Manager (dole) 1.0 -~·r lJ Dept Head (dote) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord. and lo the Budget Offic er and the Finance Officer for their direction. Adopted ___________________ _ Margaret Regino Wheeler, Clerk to the Boord Gordon Springle. Chairman Harnett C ounty Boord of C ommissioners 110617a HC BOC Page 17 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018: Section 1.To amend the Animal Services budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5500-420.30-04 Operating -Professional/ Professional Services 22,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-399.00-00 Fund Balance Appropriated 2,000 110-0000-322.55-09 Animal Control/Spay & Neuter 20,000 EXPLANATION: To align expenditure and revenue accounts for the Spay and Neuter program. Also to increase the expenditure and revenue accounts for the estimated need for the remainder of the fiscal year. APPROVALS: ~d/4$--/~t?c/~ Department Head (date) ~t.--k)~u,J- County Manager(date) 1..0 -~q Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this. ______ day of ______ _, _______ _ Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioner I ll b 110617a HC BOC Page 18 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.60-45 Drugs $ 5,000.00 110-7 600-441. 60-46 Medical Supplies $ 24,000.00 110-7600-441.64-25 Books & Publications $ 5,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-334. 76-27 Community Health-P renatal $ 34,000.00 EXPLANATION: To budget additional State fund s received through the DHHS -Office of Rural Health . APPROVALS: L 9t /'h.n. -~~1,1\11 Department Head (elate) County Manager (Date) t o -X>-n Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Bo ard, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2017 Gordon Spring le, Chairman Harnett County Board of Commissioners / IY b 110617a HC BOC Page 19 BUDGE T ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of lhe County of Hornell, North Carolina, that the following amendment be mode to the annual budget ordinance for the f iscal year ending June 30, 2018: Section 1. To amend the General Fund, JCPC Programs, the appropriations ore to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5899-420.32-82 Return of Unspent Grant Fun ds $24 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1 10-0000-399 .00-00 Fund Balance Appropriated $24 EXPLANATION : To budget the return of unspent grant funds for JCPC Administration for FY 2016-2017. APPROVALS : ~c.,.t-lli~)U- Dept Head (dale) County Manager (date) /~.)..,-() Section 2. Copies o f this budget amendment shall be furnished lo the Clerk lo the Boord, and to !he Budge! Officer and t he Fi nance Officer f or th eir dire ction. Adopted _________________ _ Margaret Regina Wheeler, Clerk lo the Boord Gordon Sp rin gle, Chairma n Ho rn ell County Boord of Commissioners I~\ b 110617a HC BOC Page 20 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.32-26 Incentives $ 275.00 110-7600-441.60-4 7 Food & Provisions $ 425.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-353. 76-05 Donations $ 700.00 EXPLANATION: To budget donations received for the Pink Ribbon Breakfast. APPROVALS: f 9 t ~ •lo[ll/11 Department Head (date) County Manager (Date) t..o -.l "\-C) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to th e Board day of ,2017 Gordon Springle, Chairman Harnett County Board of Commissioners 110617a HC BOC Page 21 BUDGET ORDINANCE AMENDMEN T BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018. Pm\ ·~~ . Section l. To amend the General Fund, P1:1~ffi:" Ji~~iepartment, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5500-420-35.80 Operating - I CARE (Spay and Neuter) 8000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-334-65.01 Animal Control /Spay and Neuter 8000 )C-1~~~~~/~PQ'7/ ~ CL.I k_,J+-c.._)v..,.J-- Oep rtment Head (date) Finance ; cer ( ,~, \ l) County Manager (date) Io-.:l'l '! I Section 2. Copies of this budget amendment shall be furni shed to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ____ day of _____ __, ___ _ Margaret Regina Wheeler, Clerk to the Board Go r don Springle, Chairman Harnett County Board of Commissioners 110617a HC BOC Page 22 Agenda Item 4-C ~~=-i Harnet t COUNTY RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Johnson Farms Subdivision Bruce Johnson Road (SR 1434 Ext.) Saddle Lane Derby Lane Duly adopted thi s 6th day ofNovernber 2017. ATTEST: Margaret Regina Wheeler Clerk to the Board strong roots • new growt h HARNETT COUNTY BOARD OF COMMISSIONERS Gordon Springle, Chairman www.harnett.org 110617a HC BOC Page 23 ROY COOPER GOVERNOR October 6, 20 I 7 Mrs. Gina Wheeler Clerk ST ATE OF NORTH CAROL£ A DEPARTMENT OF TRANSPORTATION Harnett County Board of Commissioners Post Office Box 759 Lillington, North Carolina 27546 Subject: Secondary Road Addition To Whom It May Concern: JAMES H. TROGDON, Ill SECRETARY This is in reference to a petition submitted to this office requesting street(s) in Harnett County be placed on the State's Secondary Road System. Please be advised that the se s treet(s) have been investigated and our findings are that the below li sted street(s) are eligible for addition to the State System. Johnson Farms Subdivision • Bruce Johnson Road (SR 1434 Ext.) • Saddle Lane • Derby Lane It is our recommendation that the above named street(s) be placed on the State 's Secondary Road Syst em. If you and your Board concur in our re commendation, please submit a resolution to this office. Sincerely, Earl Locklear A ss istant Di strict Engineer \ladt11f? Addr ess: '-'C DI· PARTMEKT OF T RA . SPO RTATIOK DIVISIO'.\ SIX/ D ISTRJ CT T WO POS I OFF IC!'. BOX 1150 ~/\Y HlFVll.l.E.NC 28302 Teleph one (91 0) 364-060 I Fw· (9 10) 437-2529 Customer Sen·,ce 1-877-368-4968 Wehs 11e . """ ncd ot gov L ocarion. 600 SOUTHERN A VEN UE F.A. YETTE V!LLE. NC 28306 110617a HC BOC Page 24 NORFOLK SOUTHERN / ,,, I / / / / / -, \ \/ \ /\ / \ / \ \ ~ / \ "' / {::;::J £ f -~ \ CII IV Cl) \ / 1.::::/ C E Q. \ ", () :r O \ :r \ / ,," ' ', ' ' / , ' / ' ' , / / / ' ' ' / I / ' ', ' RAILROAD ', ' ' ' ' ' ' ' ' ' ' -~ ',,, .:~· ~~ { ... ---------, I I I I I I , / I I I I I I I I \ 110617a HC BOC Page 25 Har nett COUNTY RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Ballard Woods Subdivision Joseph Alexander Drive (SR 1364 Ext.) Gwendolyn Way Kendrick Court Duly adopted this 6th day of November 2017. ATTEST: Margaret Regina Wheeler Clerk to the Boar d stro ng roo t s • new growt h HARNE TT COUNTY BOARD OF COMMISSIONERS Gordon Springle, Chairman www.harnett.org 110617a HC BOC Page 26 R OY COOPER GOVERN OR October 5, 2017 Mrs . Gina Wheeler Clerk STATE OF NORTH CAROLIN A DEPARTMENT OF 1RANSPORTATION Harnett County Board of Commissioners Post Office Box 759 Lillington , North Carolina 27546 Subject: Secondary Road Addition To Whom It May Concern: J A MES H . TROGDON, Ill S ECRETARY This is in reference to a petition submitted to this office requesting street(s) in Harnett County be placed on the State 's Secondary Road System . Please be advis ed that thes e street(s) have been investigated and our findin g s are that the below li s ted street(s) are elig ible for addition to the State System . Ballard Woods Subdivision • Joseph Alexander Drive (SR 1364 Ext.) • Gwendolyn Way • Kendrick Court It is our recommendation that the above named street(s) be p laced on the State's Secondary Road System. If you and your Board concur in our recomm e ndation , please subm it a re solution to this office. Sincerely, £/~~ Earl Locklear A ss is tant Di s trict Engineer Ma,/mg Ad dress • 1c·oEPARTM ENT OF T RA NS PORTATIO DI V ISIO . SI X / DIST RJ CT T WO POST OFFI CE BOX 1150 FAYHTEVILLcNC 28302 Te lephon e: (910) 364 -060 I Fax. (910) 43 7-2529 C us tomer Service: 1-877-368-4968 1Vebsile: \\WW ncdot gO\ Loca 11on: 600 SQL;THER N A V ENUE FA YETTFVI L L E. NC 28306 110617a HC BOC Page 27 " ~ "" "" " 1 4 1 2 1. 0 4 ~ "" "" ~ "" - '- - - - - - 1 3 6 4 .1 0 t\ 8 '- - - - - - ~ '- - - - - - ( J \ ( J \ '- - - - - - .: r '- - - - - - s :1- e '- - - - - - .: r '- - - - - - '- - - - - - "- - - . . . - z 0 Al "l \ 0 r ?: . t i ) 0 C: ~ :: i : m Al z .. . . CJ \ fV ) .. . . . ~ 1435 -110617a HC BOC Page 28 Agenda Item _L/--=---.-De..--_ iiii;:~:i Harnett COUNTY A RESOLUTION TO CANCEL THE NOVEMBER 20, 2017 REGULAR MEETING OF THE HARNETT COUNTY BOARD OF COMMISSIONERS THAT WHEREAS, the Harnett County Board of Commissioners adopted on September 19, 1994 certain Rules of Procedure by which the Board would conduct its meetings; and WHEREAS , Rule 6 of the Rules of Procedure concerning "Regular and Special Meetings" states that the Board may cancel the place or time of a particular regular meeting by resolution : that the Board has determined that it will not meet at its regular scheduled evening meeting of Monday, November 20, 2017. NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Harnett County that its regular meeting scheduled for Monday, November 20, 2017 is hereby canceled; that this Resolution shall be filed with the Clerk to the Board, posed at the regular meeting place and forwarded to all parties on the County's Sunshine List. Adopted by the Hamett County Board of Commissioners in regular session, this 6th day ofNovember, 2017. HARNETT COUNTY BOARD OF COMMISSIONERS By: __________________ _ Gordon Springle, Chairman Attest: Margaret Regina Wheeler, Clerk strong roots • new growth www.harnett.org 110617a HC BOC Page 29 Board Meeting Agenda Item Agenda Item 'J -f MEETING DATE : November 6, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Harnett County-State Disaster Recovery Act (DRA) 17 -Conditional Award Letter in the Amount of$301,799. REQUESTED BY: Jimmy Riddle, Emergency Services Director REQUEST: Request signature for acceptance and acknowledgement of award letter. Harnett County will be entitled to receive $301,799 as part of the State's DRA (Disaster Recovery Act) 17 funding appropriation . The award letter is hereby made pursuant to funding made available through North Carolina General Assembly Section Law 2017-119, Senate Bill 338. The funding award is subject to all applicable rules, regulations and conditions subject by the State of North Carolina. The funding award is also being made in accordance with the plan set forth in the application which was submitted on September 15 , 2017 and is subject to any attached revisions or special conditions . The County will be required to execute a Memorandum of Agreement which more thoroughly articulates the terms and conditions of our grant award. The Memorandum of Agreement will be forwarded to Harnett County and must be approved by the County Board of Commissioners along with an official copy of the minutes. The MOA must be signed by the Local Elected Official. All grant activities must show a ti e back to the Hurricane Matthew flood event of October 6, 2016. FINANCE OFFICER'S RECOMMENDATION : COUNTY MANAGER'S RECOMMENDATION : C:\Users\bstanci l\AppOata\Local\Temp\agendaform20 17 -ORA Grant_ 4883567\agendafonn201 7 -ORA Grant.doc Page I of2 110617a HC BOC Page 30 DPSa,u :ill J North Carolina Department of Public Safety Emergency Management Roy Cooper, Governor Erik A. Hooks, Secretary October 12, 2017 The Honorable C. Gordon Springle, Chairman County of Harnett PO Box 370 Lillington, NC 27546 Michael A. Sprayberry, Director Subject: Harnett County -State Disaster Recovery Act (ORA) 17 -Conditional Award Letter in the Amount of $301,799. Dear Chairperson Springle: On behalf of the Governor's Recovery Office and the North Carolina Division of Emergency Management, I am pleased to inform you that Harnett County will be entitled to receive up to three hundred one thousand seven hundred ninety-nine dollars ($301,799) as part of the State's DRA 17 funding appropriation. This award letter is hereby made pursuant to funding made available through North Carolina General Assembly Session Law 2017-119, Senate Bill 338. The funding award is subject to all applicable rules, regulations and conditions subject by the State of North Carolina. The funding award is also being made in accordance with the plan set forth in the application and subject to any attached revisions or special conditions. The County will be required to execute a Memorandum of Agreement which more thoroughly articulates the terms and conditions of your grant award. The Memorandum of Agreement will be forwarded to you and must be approved by the County Board of Commissioners along with an official copy of the minutes. The MOA must be signed by the Local Elected Official. Please submit additional information to the Division of Emergency Management attention: Michele Grant, Senior Advisor-CDBG -DR, 4218 Mail Service Center, Raleigh NC 27699-4218. Two hard copies and an electronic copy of these resubmittals are requested. The funding is restricted to activities as stipulated in your application which was submitted to the State on September 15, 2017 and is spelled out in the attachment. All conditions spelled out in this award letter must be removed in writing by the Division of Emergency Management in order for all funds to be released. All grant activities must show a tie back to the Hurricane Matthew flood event of October 8, 2016. MAILING ADDRESS: 4236 Mail Service Center Raleigh NC 27699-4236 www.ncdps.gov www.readync.org An Equal Opportunity Employer OFFICE LOCATION: 1636 Gold Star Drive Raleigh , NC 27607-3371 Telephone: (919) 825-2500 Fax : (919) 825-2685 110617a HC BOC Page 31 Harnett County Pursuant to the county's application, all fund ing must be expended within 30 months with a construction start time no later than 18 months from the grant execution date. Please sign the acceptance and acknow ledgement of this award letter by signing two copies by the Chief Elected Official. This award letter will be made a part of the Memorandum of Agreement and Contract upon satisfaction of additional information. Please feel free to contact Ms. Grant at 919 825-2578 if you have additional questions. This award is subject to revisions and conditions of your submitted application (attached) Date : ___ /_.;;.O_.{_,J'-----~__.µ'--;_"") ___ _ Director Chief Elected Official By: _____________ _ Date:------------ Name:--------------- Title: ______________ _ Cc: Mr. Joseph Jeffries, County Manager 110617a HC BOC Page 32 Attachment 1 -Grant Conditions Harnett County l. Please submit additional clarification on number of proposed units that will be assisted with grant funds. The application indicates potentially 30 units, but lacks specificity if units will also be rehabilitated. 2. Flood Insurance: Property owners assisted through the recovery programs will be required to acquire and maintain flood insurance if located in a FEMA designated floodplain . North Carolina will follow HUD guidance to ensure all structures meet guidelines spell out in 44 CFR 59.1. A lien will be placed on all property improved with State funding for a period of no later than 5 years. As a condition for release of the lien, the owner will need to maintain flood insurance and property taxes. 3. Floodplain Condition : No funds may be obligated or expended on any project activity until the Lead Entity provides Emergency Management with a certification that the project area is not in a floodplain or with certification that the recipient participates in the flood insurance program. All properties assisted in the project will be covered for flood insurance prior to beginning construction on the property and will comply with applicable floodp lain regulations . Counties may opt to provide flood insurance at the time of application for a period not to exceed two years . Thereafter, all properties assisted with state and federal funds must maintain insurance coverage. 4 . The State's Division of Emergency Management has procured Construction Managers at Risk (CM R's) and will administer in coordination with county staff, all construction related projects including housing rehabilitation and reconstruction . The CM R's will take the lead for developing rehabilitation specifications, bid outreach, contract execution, and construction management. The State may consider permitting the County to oversee the construction process upon written approval from the State which will be based on subm ittal of qualified housing rehabilitation construction managers. 5 . Please document potential agreement with Town of Erwin. The County will need to document sub-grantee agreement between Harnett County and the Town of Erwin. All grant agreements and conditions from the State must be incorporated into such an inter-local agreement. 6. Proposed engineering estimate was provided in 2015 . Please provide an updated estimate. 6. If using consultants for grant management, please provide roles and specific tasks that will be assigned to project consultant. 110617a HC BOC Page 33 Approved Budget Harnett County Activity FY 2017-18 FY 2018-FY 2019-Total 19 20 Rehabilitation/Elevation-Single Family Units $0 $0 $0 $0 Reconstruction-Single Family Units $0 $0 $0 $0 Rehabilitation-Manufactured Housing $0 $0 $0 $0 Acquisition of Single Family Units $0 $0 $0 $0 Temporary Rental Assistance $0 $0 $0 $0 Housing Repair Reimbursement Costs $0 $0 $0 $0 Rehabilitation-Small Rental Repair $0 $0 $0 $0 Flood Insurance Premiums $0 $0 $0 $0 Infrastructure lmprove.-Tied to Housing Rehab. $150,000 $151,799 $0 $301,799 Administration $0 $0 $0 $0 Total $150,000 $151,799 $0 $301,799 110617a HC BOC Page 34 Board Meeting Agenda Item Agenda Item _L{---'-----=-F __ MEETING DA TE: November 6, 2017 TO : HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Proposed changes to the Harnett County Personnel Ordinance: Article III. The Pay Plan, Sections 6 and 8 REQUESTED BY: Human Resources REQUEST: Human Resources requests approval to amend the following items within Article III of the Harnett County Personnel Ordinance: I) Removal of Section 8 Salary Compression -"The annual salary of supervisors may be at least $500 more than the hightest paid employee supervised and is subject to the request of the Department Head and at the descretion of the County Manager." This section is outdated and cost prohibitive due to the new Performance Pay Plan, implemented 7/1/2017. 2) Under Section 6.1 The 3/5 Pay Plan, removal of the portion beginning with "Employees hired after January 1, 2016 ... minus the additional $500 increase. Revised 6/19/17." This portion of the ordinance is no longer necessary as it poses multiple issues with the workings of the new Performance Pay Plan, implemented 7 /1/2017. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwh eeler\AppData\Local\Microsoft\ Windo ws\!NetCache\Co nte nt.Outlook\TPTEQC L V\BOC agenda form 11 -6 - 2017 (003).doc Page I of2 110617a HC BOC Page 35 110617a HC BOC Page 36 110617a HC BOC Page 37 Board Meeting Agenda Item Agenda Item __ L/~--G: ___ _ MEETING DA T E : September 18, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Approval of recommended Department Director REQUESTED BY: Heather Pollard, HR Director REQUEST: Requesting approval to officially name Lynn Lambert as the Natural Resources Director of the Hamett Soil and Water Conservation Department as recommended by their District Board. (See attachment) FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: P :\BOC\agendafonn20 17 .doc Page I o f I 110617a HC BOC Page 38 September 8, 2017 Ms. Pollard, HARNETT SOIL AND WATER C ONSERVATION DISTRICT 126 Alexan de r Drive , S uite 200 PO Box 267 LJllingto n, NC 2 754 6 Phon e : 91 0-893-7584 At its meeting on March 16, 2017, the Hamett Soil and Water Conservation District Board voted to support the restructuring of District staff positions to more effectively implement up to date District, State, and Federal conservation programming. This transition will allow for increased customer service and a focus on the field work needed for program implementation. The requested restructuring maintains the current staff of three positions and moves primary administrative leadership and program development to the position of Natural Resources Director. The Board requests that Lynn Lambert be moved from her current position oflnterim Resource Conservationist into the position of Natural Resources Director. This was voted on and passed unanimously by our Board on March 16, 2017. In addition, the Board would like to establish the position of Natural Resource Conservationist that will be responsible for providing technical assi stance in planning, engineering design and implementation of natural resources best management practices for clients. We would like this position to be advertised as soon as possible. Thank you, ~,rf~~ Gerald Temple Harnett SWCD Board C hairman strong roots • new growth 110617a HC BOC Page 39 HARNETT SWCD DISTRICT LEADERSHIP -STRONG ROOTS, NEW GROWTH PROPOSED PLAN BOARD APPROVED 3/16/2017 Directs Con servation Programming :Serves as Clerk/Coordinator to the Board Agency Pa rtnership Coordination Contracts Administration Office/Budget Admi nistration Develops Office Communications/Marketing Voluntary Agr icultural District and Agricultural Advisory Board Coordination Coordinate Con servation Education Program with ! Local_ School and Community Organizations j Provides Site Investigations Including Land ----, Surveying for Agricultural and Residen t ia l Cli ents i --• 1 Coordinate Technical Services for BMP I Implementation I Market Cost Share Program and Evaluate Re source I 1concerns Program Sui t ability ! l i Conservation/Nutrient Management Plan I Development · L~-. ···----·--·-----··-----------. _J 02 NCAC 590 .0106 ,.' r •I: I ::..:;.: • • Recruit Students, Coach Teams Submit Contest Entries Special Event As sistance ! Assist in Site Investigations Including Land Surveying Ass ist i n Conservation Plan Development Provides Technical Assistance to Support NRCS Staff Assists With Conservation Education Program HARNETT SOIL & WATER CONSERVATION DISTRICl 110617a HC BOC Page 40 Harnet t "'-"'=="'""' C O U N T Y '----lir:::=;;;..__..4 NOR TH CARO LIN A PROCLAMATION Home Care and Hospice Month November 2017 Agenda Item _L/__.__-_H...;..__ www.harnett.org WHEREAS, home care and hospice services provide for an individual's health and social needs across the continuum of life-compassionate care which serves expectant mothers, infants, children, adults, the disabled and elderly, and also provides love, comfort and support at the end of life; and WHEREAS, according to the Association for Home and Hospice Care of North Carolina, home care and hospice agencies provided health and social needs to approximately 400,000 North Carolina citizens last year in their homes ; and WHEREAS, home care and hospice services enable North Carolina citizens to receive quality health and social services in their own homes, surrounded by family and friends ; and WHEREAS, home care and hospice services strengthen the family bond and support families as they care for their loved ones at home, lessening caregiver burnout and unnecessary placement in more costly institutional settings; and WHEREAS, home care and hospice services build upon a strong tradition of care and compassion, striving to keep families together while preserving an individual 's independence and dignity in the setting of their choice ... home. NOW THEREFORE, the Harnett County Board of C ommissioners do proclaim November 2017 Home Care and Hospice Month and commend this obse rvanc e to our citizens. Adopted this 6th day ofNovember 2017 . HARNETT COUNTY BOARD OF COMMISSIONERS C. Gordon Springle, C hairman Joe Miller, Vice Chairman Abe Elmore Barbara McKoy Howard Penny strong root s • new growt h 110617a HC BOC Page 41 Board Meeting Agenda Item Agenda Item _'-/_-__.I~- MEETING DA TE: November 6, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Douglas Roy Jones, Jr. v. Harnett County (Settlement Agreement) REQUESTED BY: Monica Jackson, Senior Staff Attorney REQUEST: Order Directing Distribution of Settlement in Douglas Roy Jones v. Harnett County, I.C. File No.: 14-057653 Case settled in the amount of $10,000.00 on June 5, 2017. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\Microso ft\ Windows\INetCache\Content.Outlook\TPTEQCL V\Agenda Request Form I 1.06.20 17 -Jon es Pub li c Di sclos ure.doc Page I of I 110617a HC BOC Page 42 Board Meeting Agenda Item Agenda Item _4.!---:J~- MEETING DATE: November 6, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Hyon T. Hwang v. Harnett County (Settlement Agreement) REQUESTED BY: Monica Jackson, Senior Staff Attorney REQUEST: Order Directing Distribution of Settlement in Hyon T. Hwang v. Harnett County, LC. File No .: 16-030868. Case settled in the amount of$2,320.66 on 2 /15 /2017. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\Mi crosoft\ Windows\INetCache\Content.O utlook\TPTEQC L V\Agenda Re quest Form 11 .06.2017 -Hwang Public Di sclosure.doc Page I of 1 110617a HC BOC Page 43 Board Meeting Agenda Item Agenda Item L/ -J< MEETING DA TE: November 6, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Michael Owen Hayes v. Harnett County (Settlement Agreement) REQUESTED BY: Monica Jackson, Senior Staff Attorney REQUEST: Order Directing Distribution of Third Party Settlement in Michael Owen Hayes v. Harnett County, LC . File No.: 16-024984. Case settled in the amount of$20,000.00 on 3/17/2017. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C :\Users\gwhee ler\AppData\Local\Microsoft\Windows\rNetCache\Content.Outlook\TPTEQCLV\Agend a Request Form 11.06 .2017 -Haye s Public Disclos ure .doc Page I of I 110617a HC BOC Page 44 Board Meeting Agenda Item Agenda Item __ L/ __ -__ L~-- MEETING DATE: November 6, 2017 TO : HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Harnett Regional Jetport Wind Cone NCDOT / Division of Aviation Modification of 36237.25.16.1 Primary Windcone Replacement & New Supplimental Wind Cones -Construction Phase using Non-Primary Entitlement (NPE) funding. REQUESTED BY: Barry A. Blevins REQUEST: General Services Director, Harnett Regional Jetport requests the Harnett County Board of Commissioners consider and approve the NC Department of Transportation / Division of Aviation's Non-Primary Entitlement (NPE) grant modification for additional funding needed for construction, administration and installation ofWindcones at each end of RWY 5/23. The entire project funding was divided between two NPE grants, 2013 NPE expired 30 Sep 2017 (D esign & Bidding) and 2014 NPE expires 30 June 2018 (Construction & Administration). The total Design & Bidding project was $26,760 with match of $2,676. The C onstruction & Administration is $79,798 with a match of$7,980. Total project costs (2013 & 2104 NPE) are $106,558 and match of $10,656. This programmed modification request is for Construction and Administration. The programmed modification cost is $79,798 with additional match of $7,980 . Match of $7,980 is included in current FYI 8 budget. U:\Work ing Folder 17 J uly COPY\My Work in g Fol der\Ai rport\agend afonn20 17 -Wi ndcone Construction .doc Page I of2 110617a HC BOC Page 45 N.C. Department of Transportation-Division of Aviation State Aid to Airports Program AIRPORT NAME: Hamett Regional Jetport PROJECT#: 36237.25.16.1 DESCRIPTION: Primary WindCone Replacement & New Supplemental Windcones (Design and Construction) Certification of Local Funds and Accounting Information Total State Aid Grant: _______ _ Federal Block Grant: $95,9 02 ------------ 2013 NPE $24,084 20 14 NPE $71 ,818 ($2,746 previously certified) Local Matching Funds Required:._$_1_0_,6_5_6 ___ representing a 10% local share of the project 1. Accounting System Information Official Name of Sponsoring Agency:._C_o_u_n_ty_o_f_H_a_m_e_tt _______________________ _ N f B d Of"' · I R 'bl ~ p · A . Kimberly Honeycutt ame o u get 11c1a espons1 e 1or roJect ccountmg:---'-------------------- Title of Budget Official Responsible for Project Accounting: Finance Officer ---------------------- Budget Official Address: _1_0_2_E_a_s_t F_r_o_nt_S_t_re_e_t __________________________ _ Lillington, NC 27546 Budget Official Telephone Number:_9_1_0-_8_9_3-_6_0_93 ______ FAX:----------- 2. Certification of Local Funds Availability & Single Audit Accounting ($2.746 previously certified) I hereby certify that the local matching share of$ 10,656.00 required for this project has been officially approved, placed into the budget of the Sponsoring local governmental unit and will be available for expenditure upon execution of the State Aid to Airports Grant Agreement and start of this project. I further certify that the authority of the Sponsoring local governmental unit to enter into contracts with the state of North Carolina has been reviewed by the governmental attorney and, in his opinion, the Sponsoring local governmental unit is duly authorized to commit the Sponsor to an Agreement with the North Carolina Department of Transportation. I further certify that all expenditures on thi s project will be accounted for in a manner consi stent with the requirements of the State Auditor, that the Sponsor has made appropriate arrangements to have its accounts audited on an annual basis in confonnance with the Single Audit Act of the State of North Carolina, and that each annual Singl e Audit will contain the required informati on about this project. Signed:--------------------------------------- Title: County Manager Name of Sponsoring Local Governmental Unit: County of Harnett Date: --------------------------------------- RETURN FORM TO: NCDOT AVIATION, GRANTS MANAGER, 1560 MAIL SERVICE CENTER, RALEIGH, NC 27699-1560 AV-CERT (A V-500) (3/00) THIS INSTRUMENT HAS BEEN REVIEWED T E FINANCE OFFICER FICER 110617a HC BOC Page 46 A STAHOI NORIHCAROLl'.\A ~J DEPARTMENT OF TRANSPORTATION AV-508 Pre Bid DBE/MBE/WBE GoaJ Notification and Certification Airport: Harnett Regional Jetport P . N b 36237.25.16.1 roJect um er: ___________________ _ Primary WindCone Replacement & New Supplemental Windcones (Design and Construction) Project Description------------------- DBE/MBE/WBE Goal :_N_/_A _____________ _ I acknowledge the above goal and certify that it was used in the bid documents for the project according to the applicable federal law CFR Title 49 Part 26 and state statues GS 136-28.4; EO 106; GS 143-48; GS 136-28.10 Sponsor Signature Date Paula Stewart, Interim County Manager Name, Title Attach a copy of proposed advertisement and/or contract documents AV-508 (1/15) 110617a HC BOC Page 47 . e ST A 1 T OF NO R T H CA I H ) L i j \ : . . \ DE P A R T h 1 E 1 ' f f O f TR A N S P O R T A T I O N ,· . / , 0 I ~l. ~ . 1 c 9 o~ • S!I ~ t X1 1 a~!J,.<;?r ,~ AV - 5 0 9 / A V - 5 1 0 DB E / M B E / W B E / H U B VE N D O R CO M M I T M E N T S / A W A R D S / P A Y M E N T S AI R P O R T NA M E : Ha r n e t t Re g i o n a l Je t p o r t PR O J E C T # : 36 2 3 7 . 2 5 .16 . 1 AG R E E M E N T # : 2 0 0 0 0 0 5 9 9 8 Pa y o r Pa y o r Ve n d o r / S u b Na m e Re p o r t ID Na m e ~ :. . . 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Division 6 NC Department of Transportation PO Boxes 1150 Fayetteville, NC 28302 Dear Mr. Burns, November 6 , 2017 Agenda Item __ '-/_.__-----'-/Vl----J~- Board of Commissioners www.h arn ett.org C. Gordon Springle, Chairman Joe Miller, Vice Chairman Abe Elmore Barbara McKoy Howard Penny , Jr. Gina Wheeler, Clerk to the Board PO Box 759 102 E. Front Street Lillington, NC 27546 ph: 9 10-893-7555 fax: 910-814-2662 The purpose of this letter is to inform you that the Harnett County Board of Commissioners intends to provide funding of up to $200,000 for the installation of an alternate entrance road/bus loop at North Harnett Primary School in Lillington, provided the County receives a total of $300,000 in contingency funds from the North Caro lina General Assembly. We appreciate your continued s upport of projects in Harnett County that will improve the quality of life and safety of our citizens. Sincerely, Gordon Springle, Chairman Harnett County Board of Commissioners st ro ng ro ot s • new g ro wth 110617a HC BOC Page 50 Agenda Item __ ....;:5,,,,.__ __ _ Harnett COUNTY -------------------------------------NOR TH CAROLINA PROCLAMATION Home Care and Hospice Month November 2017 www.harnett.org WHEREAS, home care and hospice services provide for an individual's health and social needs across the continuum of life-compassionate care which serves expectant mothers, infants, children, adults, the disabled and elderly, and also provides love, comfort and support at the end of life; and WHEREAS, accord ing to the Association for Home and Hospice Care of North Carolina, home care and hospice agencies provided health and social needs to approximately 400,000 North Carolina citizens last year in their homes; and WHEREAS, home care and hospice services enable North Carolina citizens to receive quality health and social services in their own homes, surrounded by family and friends; and WHEREAS, home care and hospice services strengthen the family bond and support families as they care for their loved ones at home, lessening caregiver burnout and unnecessary placement in more costly institutional settings; and WHEREAS, home care and hospice services build upon a strong tradition of care and compassion, striving to keep families together while preserving an individual's independence and dignity in the setting of their choice ... home. NOW THEREFORE, the Hamett County Board of Commissioners do proclaim November 2017 Home Care and Hospice Month and commend this observance to our citizens. Adopted this 61h day ofNovember 2017. HARNETT COUNTY BOARD OF COMMISSIONERS C. Gordon Springle, Chairman Joe Miller, Vice Chairman Abe Elmore Barbara McKoy Howard Penny strong roots • new growth 110617a HC BOC Page 51 AGENDA ITEM 7 Novem ber 62 2017 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY CO MMITTEE There are three (3) vacancies on this committee. HARNETT COUNTY AIRPORT COMMITTEE There is one (I) vacancy for a member representing District 5 on this committee. HARNETT COUNTY BOARD OF ADJUSTMENT There is one (1) vacancy for an alternate members representing District 3 on this board. HARNETT COUNTY COUNCIL FOR WOMEN The Council requests approval to change the ir name to the Hamett County Commission for Women and Youth. The Council also reg uests a proval of new bylaws for the counci l. (attached) o The state organization through the NC Office of Administration is now called Counci l for Women & Youth Inv olvement o The P.roposed bylaws have been revi ewed b y the Hamett County Staff Attorne y . There a re three (3) vacancies on this council. HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE There are two (2) vacancies on this committee. MID-CAROLINA AGING ADVISORY COMMITTEE There are two (2) vacancies on this committee. NUR SING HOME COMMUNITY A DVISORY COMMITTEE There is one (I) vacancy on this board. Page I -Appointments 110617a HC BOC Page 52 BYLAWS HARNETT COUNTY COMMISSION FOR WOMEN AND YOUTH ARTICLE I -NAME This organization shall be known as the Hamett County Commission fur Women and Youth and hereafter is referred to as HCCWY. Section 1. Section 2 . Section3. Section 4. Sections. Section 6 . ARTICLE II -OBJECTIVES To identify and assess the needs of Harnett County's women and youth . To educate and advocate on behalf of Hamett County's women and youth . To acknowledge and honor women and their role as vital contributors to Hamett County. As well as working to nurture Harnett County's youth as a way to prepare them for their future. To collaborate with groups and individu als in volved in activities on the status of women and youth . To provide information to the Hamett County Board of Commissioners on the needs and the issues important to Hamett County's women and youth. To seek support from the Hamett County Board of Commissioners for program funding and the passage of ordinances relating to the needs of women and youth . ARTICLE Ill-MEMBERSHIP Section 1. The HCCWY will consist of no more than 13 citizens appointed by the Hamett County Board of Commissioners. a. One member shall be appointed from each of the five Commissioners' Districts, and be a resident of that district. These members shall be appointed for three-year terms. b . Up to eight members shall be appointed from Harnett County "at large." These members m ay live or work in Harnett County and shall likewise be appointed for three-year terms. Section 2. Each member shall actively support the work of the HCCWY and serve on at least one committee . Adopt ed ~~~~~_,201 7 1 110617a HC BOC Page 53 Section 3. Section 4. Section 5. Section 6. Section 1. Section 2. Section 3. All members of the HCCWY shall abide by the provisions of the Harnett County Ethics Policy, incorporated herein by reference. Any member wishing to resign from the HCCWY shall do so by submitting a letter to the Harnett County Board of Commissioners . The resigning member shall supply a copy of the resignation letter to the HCCWY Chair. If possible, the resigning member shall provide a 30 day notice to allow for the appointment of a replacement. If a member does not attend in a calendar year at least75°h of the scheduled meetings of HCCWY, she may be asked to resign by the Harnett County Board of Commissioners . Failure to attend at least75°h of such scheduled meetings in a calendar year shall constitute cause for removal by the Board if the individual refuses to resign. Such absences shall also be a consideration by the Hamett County Board of Commissioners in whether an individual may be re-appointed to a position . This provision does not apply to an absence due to illness or in jury of the member, an illness or injury to a member's immediate family, active military service, or the birth or adoption of the member's child for 90 days after the event. The chair of HCCWY shall make regular reports (at least one report every six months) to the clerk of the Hamett County Board of Commissioners of membership attendance . A member shall notify the Chair or officer prior to a scheduled HCCWY meeting, or no later than three days following the meeting of the reason for an absence. ARTICLE IV -OFFICERS The officers shall be Chair, Vice Chair, Secretary, and Treasurer . Secretary and Treasurer may be a combined office if no members will accept a nomination for either position. Members who have served on the HCCWY for at least one year sha ll be eligible for nomination as Chair. All other members shall be eligible for nomination to other offices, after completing six months as a member. Officers shall be nominated, elected and serve as follows: a. Any member may nominate any eligible committee member for officer positions. b . The Chair shall take nominations from the membership, each May. c. Officers shall be elected by a simple majority of votes cast by members present and voting at the June meeting. Members shall vote by a show of hands . d. Officers shall serve one-year terms which begin in July of the year of their election and end on the last day of June of the following year or until their successors are elected or appointed. Adopted ~~~~~_,2017 2 110617a HC BOC Page 54 Section 4. Sect ion 5. Section 6 . Section 1. Section 2. Section 3. Section 4. No member shall hold the same office for more than two consecutive terms except upon the request and approval of the Harnett County Board of Commissioners . Any officer wishing to resign from office shall do so by submitting a letter of resignation to the HCCWY Chair. If an office becomes vacant, the acting Chair shall appoint a new officer to serve the remainder of the term. ARTICLE V-DUTIES OF OFFICERS The Chair shall : a. Create an agenda and have it ready for distribution on the Thursday prior to the scheduled meeting. b. Appoint committee Chairs, except the Program Committee. c. Appoint committee members . d. Serve as ex-officio member on all committees. e. Name ad-hoc committees and subcommittees as needed. f. Appoint members to vacated offices. g. Call and preside at all HCCWY meetings . The Vice Chair shall : a. Assume the duties of the Chair in the absence of the Chair . b. Serve as Chair until the election of officers if the elected Chair resigns or is removed from that office. c. Serve as Chair of the Program Committee. d. Ensure that new members are orientated to the work of HCCWY. e. Carry out public relation duties for the HCCWY . f . Perform other duties needed to carry out the work of HCCWY. The Secretary shall : a. Distribute monthly agendas for scheduled HCCWY meetings on the Thursday prior to the meeting . Take the minutes of the HCCWY meetings, email copies of minutes from previous month's meetings, on the Thursday prior to the next month's scheduled meeting, and provide hard copies at monthly meeting. b. Oversee registration and distribution of materials at HCCWY events. c. Keep a record of member attendance. d. Tally and record the election votes. e. Advise members of mailings, activities, problems, or events pertaining to HCCWY. f . Perform other duties needed to carry out the work of HCCWY. The Treasurer shall: a. Handle and keep accurate records of HCCWY funds . b . Shall serve as member of the Grant Committee. Ad opted ______ , 2017 3 110617a HC BOC Page 55 Section 1. Section 2. Section 3. Section 4. Section 5. Section 6. Section 7. Section 1. Section 2. Section 3. Section 4. c. Perform other duties needed to carry out the work of HCCWY . ARTICLE VI-MEETINGS HCCWY meetings shall be held monthly except when otherwise ordered by the Chair. The Chair may not call a meeting in addition to regularly scheduled meetings more than once a quarter unless the meeting is required to comply with a statutory deadline or a deadline established by the Board of Commissioners. Committee meetings shall be called by the Committee Chairs as needed. In accordance with the laws of the State of North Carolina, all HCCWY meetings shall be open to the public. A simple majority of member's present shall constitute a quorum . If a quorum does not convene within a half hour of the posted time, then the meeting shall not be held . To be effective, a HCCWY action must be adopted by an affirmative vote of the number of members necessary to provide a quorum . If only a quorum is present at a meeting, a HCCWY action is adopted by an affirmative vote of two-thirds of the quorum. The Chair has the same voting privilege as any other member. If a member has a conflict of interest with any item on the agenda, the member shall neither participate in the discussion nor vote on that agenda item . ARTICLE VII-EXECUTIVE COMMITTEE The HCCWY elected officers and previous term chair shall constitute the Executive Committee. A majority of the Executive Committee members shall constitute a quorum. The Executive Committee sha II hold at least two meetings during the year, a winter and a summer meeting. Special meetings may be called by the Chair or at the written request of two Executive Committee members. The Chair may invite to the meeting other members needing to be present to execute HCCWY business. The Executive Committee shall: a. Have general supervision over the affairs of HCCWY between regular meetings. b. Make recommendations to HCCWY concerning its affairs. Ad o pted ______ , 20 17 4 110617a HC BOC Page 56 Section 1. Section 2 . Section 3. Section 4. Section 5. Section 6. c. Perform such other duties as are specified by HCCWY or the Bylaws. ARTICLE VIII -COMMITTEES The Standing Committees shall be Program, Public Relations, Legislative, Communications, and Grants. The newly elected Chair shall appoint Standing Committee Chairs and members following the June election of officers, except when directed otherwise in the Bylaws. Each Committee shall make an annual report to the HCCWY. The Program Committee shall consist of at least three members. The Chair shall present at the September HCCWY meeting a proposal of projects and programs for the ensuing year. The Committee will coordinate and oversee these, unless otherwise directed by the HCCWY Chair. The Public Relations Committee shall consist of at least three members. It shall review the Directory, update it annually, and sha 11 carry out activities that promote and facilitate the work of the HCCWY. The Communications Committee shall consist of three members. It shall work closely with the HCCWY, Harnett County Board of Commissioners, Hamett County Department of Social Services, and other groups. It shall maintain contact with members as directed by the Chair and shall assist with maintaining the HCCWY website. The Legislative Committee shall consist of three members. It shall inform HCCWY offederal, state, and local legislation that may be important to women and youth, and shall recommend appropriate action to be taken by HCCWY. It shall consider partnering with non-partisan groups to develop opportunities to learn more about legislation that may be important to women, youth, and HCCWY. It shall review the HCCWY Bylaws annually and shall receive, consider, and initiate revisions and amendments. The Grant Committee shall consist of three members. It shall work to identify grant opportunities that align with the mission, strategic planning goals, and resource needs of the HCCWY. ARTICLE IX -PARLIAMENTARY AUTHORITY The rules in Robert's Rules of Order Newly Revised shall govern the HCCWY in all cases in which they are app licable and in which they are not inconsistent with these Bylaws and those of the Hamett County Board of Commissioners . Adopted ______ , 2017 5 110617a HC BOC Page 57 ARTICLE X-AMENDMENTS These Bylaws may be amended at any monthly meeting of the HCCWY by a two-thirds vote, provided a copy of the proposed amendment is distributed to all members, in writing, at least two weeks prior to the vote. ARTICLE IX-POLICIES Alumna Volunteers A retired member of HCCWY may maintain a more formal relationship with HCCWY by declaring that she wishes to be a HCCWY alumna volunteer. This will expand HCCWY services and form a more readily accessible group of volunteers to assist with programs and projects as well as providing a continuum of information, historical or new . Adopted ______ , 2017 6 110617a HC BOC Page 58 Board Meeting Agenda Item Agenda Item _ ___;8..._ __ _ MEETING DATE: November 6, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Summerville Bunnlevel Fire & Rescue, Inc. request permission to purchase new pumper tanker REQUESTED BY: Jimmy Riddle, Emergency Services Director REQUEST: Summerville Bunnlevel Fire & Rescue , Inc. is requesting permission to purchase a new pumper tanker in the amount of $500,000 to replace a 1986 pumper tanker currently in service. The apparatus being specified is reported in their 5-year capital outlay projection. Summerville Bunnlevel is currently negotiating with three vendors for proposals and pricing which are expected to be completed by October 30, 2017. The special pricing deadline is November 10, 2017. See attached request letter from Summerville Bunnlevel Fire & Rescue, Inc. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheele r\AppData\Loca l\Microsoft\ Windows\lNetCache\Conte nt.Outlook\TPTEQCL V\age ndaforrn20 17 - Summervill e Bunnlevel New Pump er Tanker.doc Page I of2 110617a HC BOC Page 59 SUMMERVILLE BUNNLEVEL FIRE & RESCUE, INC. P.O. Box 1144 Lillington, NC 27546 . www.summervillefire.org Request for Budget Amendment October 26, 2017 To the Harnett County Board of Commissioners The Board of Directors of Summerville Fire & Rescue, Inc. is requesting a budget amendment to the fiscal year 2017/2018 budget as submitted in the amount of $500,000 to include the purchase of a new pumper tanker to replace a 1986 pumper tanker currently in service. The apparatus being specified is reported in our 5-year capital outlay projection. We are currently negotiating with three vendors and they are in the process of delivering proposals and pricing which we expect to have completed on October 30 2017. We thank you for your consideration of this request and should additional questions exist, do not hesitate to let us know. Melvin R Yow Fire Chief rviD ._ i/{!j c,w Summerville Station 1 111 East Harnett Street Lillington, North Carolina 27546 Bunnlevel Station 2 6825 US401S Bunnlevel, North Carolina 28323 110617a HC BOC Page 60 Ha r n e t t Co u n t y Ve t e r a n s Se r v i c e s Ag e n d a Item • q © Ac t i v i t i e s Re p o r t i n g Fo r m M o n t h N ea r Oc t o b e r 20 1 7 Re q u e s t F o r Se r v i c e Co r r e s p o n d e n c e Cl a i m a n t St a t u s Wr i t t e n A c t i o n Ta k e n (Claims & Development) (T e l e p h o n e an d In - P e r s o n ) O u t ... 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