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060517a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting June 5, 2017 9:00 am 1. Call to order -Chairman Gordon Springle 2. Pledge of Allegiance and Invocation -Commissioner Howard Penny 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Hamett County General Services/Hamett Area Rural Transit System (HARTS) requests approval to purchase CTS Software for $42,265. This software will upgrade HARTs' ability to provide efficient passenger scheduling and a more accurate platform for NCDOT/PTD required reporting and billing. Available expenditure is out of current FY budget. D. Hamett County Health Director requests approval to establish/increase the following fees: NEW FEES CPT Code Description 13490 Unclassified Drug-IUD 58300 Insertion ofIUD 58301 Removal/Reinsertion ofJUD 96161 Postpartum Depression Screening *ESTABLISH FEE INCREASE Recommended Charge $900 (340b pricing billing to Medicaid $23 5) $225 $250 $ 13 JI 725 17P (Maternal Health) $900 E. Hamett County Human Resources requests approval of Traveler's Insurance to be the County's property liability insurance carrier effective July 1, 2017. F. Hamett County Information Technology Department requests approval and adoption of the Electronic Records & Imaging Policy. The policy establishes guidelines and requirements governing the creation, maintenance, use and retention of County documents and to assign responsibilities for administering these functions. G. Hamett County Information Technology Department requests approval and adoption of the Technology Use Policy. The policy establishes guidelines and requirements governing the acceptable use of County technology resources. H. Hamett County Public Utilities requests award of construction contract to Garney Companies, Inc. from Cary, NC in the amount of $7,746,739 for the West Central Pagel 060517 HCBOC Page 1 Transmission Project. The total project budget is estimated to be $8,509,216 and funding will come from HCDPU Reserves. I. Information Technology Director requests approval of special salary adjustment of 5% increase in current salary for Information Systems Admin/ Assistant IT Director Lisa McFadden upon the completion her Masters in Public Administration . J. Finance Officer requests approval of Resolution Declaring the Intent of the County of Harnett to Reimburse itself for Capital Expenditures from the Proceeds of Tax- Exempt Obligations Expected to be Executed and Delivered in Fiscal Year 2018 . Approval of this resolution will allow the County to reimburse itself for any expenditures incurred in connection with the construction of the new audio/visual system at the Courthouse and the purchase of the new financial accounting software . 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 6. Appointments 7. Resolution by the Southwest Water and Sewer District of Harnett County to Purchase Real Property 8. County Manager's Report -Joseph Jeffries , County Manager 9 . New Business Harnett County Financial Summary Report -March 2017 Harnett County Sales Tax Analysis by Article -January 2017 Harnett County Schools Financials -March , 2017 10 . Closed Session 11. Adjourn Page 2 060517 HCBOC Page 2 Agenda Item __ 4_-~A~- HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting May 15, 2017 The Harnett County Board of Commissioners met in regular session on Monday, May 15, 2017, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Howard Penny, Commissioner Abe Elmore, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 9:00 am. Commissioner McKoy led the Pledge of Allegiance and invocation. Chairman Springle called for additions and deletions to the published agenda. Clem Medley will be considered for reappointed to serve on the CCCC Board of Trustees under Appointments. Vice Chairman Miller moved to approve the agenda as amended. Commissioner Penny seconded the motion, which passed unanimously. Commissioner Elmore moved to approve the following items listed on the consent agenda. Commissioner McKoy seconded the motion, which passed unanimously. 1. Minutes: May I, 2017 Regular Meeting May 1, 2017 Work Session 2. Budget Amendments 424 General Fund Code 110-0000-389.43-26 Sales Tax Expansion EDUC 110-0000-389.43 .27 Sales Tax Expansion EDC 110-0000-389.43-28 Sales Tax Expansion CC 425 Jetport Code l 10-0000-331.83-12 NCDOT Jetport Windcones 110-0000-389. 71-00 Capital Reserve 1,266,388 decrease 1,107,611 increase 158,777 increase 2,746 decrease 2,746 increase May 15, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 7 060517 HCBOC Page 3 430 Education Code 110-8600-480.31-13 Board of Education-Teacher Supplement 114,300 decrease 110-8600-480.31-10 Board of Education-Additional positions 8,325 decrease 110-8600-480 .31-12 Board of Education -Capital Outlay 122 ,625 increase 3. Tax rebates, refunds and releases (Attachment 1) 4 . Resolution to add roads to state system (Attachment 2) 5. Proclamation Celebrating Hamett County Resident Lillian Ferrell on the Occasion of her 1 oorn Birthday 6. Hamett County Public Utilities requested approval of write-offs for the first quarter of 2017 in the amount of $41,176.11 . All of these accounts have been delinquent for more than three years. The facilitation of these write-offs is an important step in a continuing effort to effectively manage corrections and bad debt. 7. Harnett County Finance Officer, on behalf of the Board of Education, requested authorization to transfer $122,625 of remaining funds from Teachers Supplement and Additional Teachers Positions to the Board of Education's Capital to be used toward the pmchase of three (3) new yellow school buses . 8. Hamett County Finance Officer, on behalf of the Board of Education , requested approval of their revised 2016-2017 Capital Needs Assessment to include the pmchase of three (3) yellow buses costing $265,797 and a Skyjack 4632 for auxiliary services costing $18,300 . 9 . Harnett County Public Utilities requested approval of an engineering consulting agreement with MBD Consulting Engineers PA out of Asheboro, NC and Conway, SC in the amount of$423,000 to design and provide construction administration services for the North Hamett Waste Water Treatment Plant Upgrade Project. Chairman Springle presented Ms . Lillian Ferrell with a proclamation celebrating her 100th birthday . Ms. Ferrell addressed the group. Chairman Springle opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Cris Nystrom of 391 Center Lane said we do not lack money for roads in Harnett County we lack leadership. Mr. Nystrom talked about the need to improve Hwy 401 and Hwy 421 in Hamett County. He also said we are blessed that Central Carolina Community College is second to none . May 15, 2017 Regular Meeting Minutes Hamett County Board of Commissioners Page 2 of7 060517 HCBOC Page 4 Vice Chairman Miller moved to approve the appointments listed below. Commissioner Elmore seconded the motion, which passed unanimously . Board of Health Gayle Adams (nominated by Vice Chairman Miller) was appointed to serve on thls board for a term of three years expiring May 31 , 2020. Nicholas Pennings, DO, (nominated by Vice Chairman Miller) was reappointed to serve on this board for a term of three years expiring May 31, 2020. CCCC Board of Trustees Clem Medley (nominated by Vice Chairman Miller) was reappointed to serve on this Board for a term four years expiring June 30, 2021 . Jasmine Brown, Hamett County 4-H Youth Voice Delegate, addressed the Board. Ms. Brown will represent Harnett County 4-H Youth at the upcoming NCACC Annual Conference. Ms. Brown is a senior at Western Harnett High School and will attend Campbell University in the fall. Mayor Lewis Weatherspoon presented the Harnett County Mayors Association 2017 Priorities as follows : • We must improve the performance of our public schools to draw businesses and residents to our County and municipalities. • Well-planned transition of our libraries to a unified county operation will improve access to these services for all of our residents. • Balancing county involvement and investment in parks and recreation among our towns and the unincorporated areas of the county is essential to providing fair and equal services to all residents. • The municipalities should work with county staff to revise the Unified Development Ordinance (UDO) and our municipal ordinances to establish comparable requirements for development in municipalities and unincorporated areas of the county. Also present were Mayor Patsy Carson, Mayor Oscar Harris and Mayor Walter Weeks. Mark Locklear, Harnett County Development Services Director, petitioned the Board for a public hearing regarding proposed zoning change Case #RZ-17-138, Landowner/ Applicant: Johnny & Connie Jernigan; 3.13 +/-acres ; Pin 's #1514-29-8140.000, 1514-29-7034.000, 1514- 28-7887.000 , 1514-28-7745.000; RA-30 to Commercial; SR# 1811 (Bud Hawkins Road); Averasboro Township . Mr. Locklear noted on April 3, 2017, the Harnett County Planning Board voted unanimously (4- 0) to recommend approval based on compatibility to the Land Use Plan and the existing Commercial zoning that adjoins these parcels. Mr. Locklear also said no one attend the meeting in opposition or call the Department to pose concerns about the request. Mr. Locklear noted these parcels are currently being used for storage purposes as related to the truck repair business . May 15, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 7 060517 HCBOC Page 5 Surrounding land uses include agriculture, residential and industrial. Public water is available and private septic tank is utilized on this site. Mr . Locklear stated staff's evaluation as: The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or hann to the community. REASONING: The impact to the adjacent property owners and the community is reasonable as existing uses in the immediate vicinity of these parcels are of a non-residential nature . The requested zoning district is COMPATIBLE with the existing Land Use Classification. REASONING : The existing land use classification of Employment Mixed Use includes locations for employment and economic development opportunities. Therefore, the request is compatible with the existing land use classification. The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The proposal would maintain the general welfare of the public as adjacent properties are zoned Commercial. This zoning district will also allow the use of the property in the same manner as it is currently being utilized . This request is NOT for a SMALL SCALE REZONING and should not be evaluated for reasonableness. REASONING : The subject parcels are immediately adjacent to Commercial zoning therefore this does not need to be evaluated for a small scale rezonmg . Suggested Statement-of-Consistency: Staff concludes that the requested rezoning to Commercial is compatible with Hamett County regulatory documents and would not have an unreasonable impact on the surrounding community based on the Land Use Plan and adjacent Commercial zoning. It is recommended that this rezoning request be approved . Mr. Locklear mentioned that Randy Baker, Assistant Manager of Planning Services , has been working with the family to try to achieve compliance. He said there are a whole lot of moving parts to this, they are transferring some vehicles off of the property to eventually do a conditional use down the street. Mr. Locklear said the property currently proposed for rezoning would be more of a holding area for the repair business across the street. Mr. Locklear said they are starting to change the way it looks out there. Chairman Springle called to order a public hearing on the matter and opened the meeting for comments from the public . Terry Menus of Wilmington spoke in opposition to the rezoning. She said her mother, Nancy Jernigan , owns the property adjacent to the parcel subject to rezoning. Mrs. Menus said they question the benefit of rezoning the specific parcels to commercial. She said the State told her a salvage type business is required to have a plan in place for drainage and contaminated materials. She said she understands this originated because it was considered a violation and asked are we going to reward a violation with a rezoning to Commercial. Ms. Menus said she believes this would put the agriculture value at risk and any other opportunities for residential development. Mr. Locklear responded there is a plan in place and reminded the group this is just a rezoning and they must consider everything that could be Commercial. He said staff felt like moving to May 15, 2017 Regular Meeting Minutes Hamett County Board of Commissioners Page 4 of 7 060517 HCBOC Page 6 Commercial would be more in line with most of the adjacent stuff that is out there now. He noted once the applicants go through the conditional use process on the other properties, and then go through the site plan process for the jllilkyards and auto salvage side of thing, then that is when the D.E.N.R. stuff will be taken into account. Johnny Jernigan, the applicant, said they have been working with the County for about four months and have done everything asked to become compliant. Mr. Jackson also noted the two residences nearest the property are actually occupied by owners of the company . Seeing no one else move, Chairman Springle closed the public hearing. Commissioner McKoy moved to table the request to allow commissioners time to go look at the site . Commissioner Elmore seconded the motion. Vice Chairman Miller reminded fellow commissioners they were only considering the rezoning from residential to commercial. The motion failed 3 to 2 . Mr. Locklear shared a map of the parcels . He said the main operation has been operating for a long time . The applicant has purchased additional land and is trying to utilize this parcel for more of an auto repair as opposed to auto salvage. Mr. Locklear pointed out where the applicant intends to screen and buffer areas . He noted the second piece of property is already zoned industrial. Commissioner Penny moved to approve the proposed zoning change as presented, stating the requested rezoning to Commercial is compatible with Hamett County regulatory docwnents and would not have an unreasonable impact on the surrounding community based on the Land Use Plan and adjacent Commercial zoning. He also noted the Hamett County Planning Board voted unanimously (4-0) to recommend approval based on compatibility to the Land Use Plan. Vice Chairman Miller seconded the motion, which passed unanimously . Mr. Locklear petitioned the Board for a public hearing regarding proposed zoning change Case #RZ-17-200, Landowner/ Applicant : Janice Thomas/Danny Thomas; 1.2 +/-acres; Pin # 0640- 19-1240.000; from Industrial to RA-30 ; SR# 1257 (South River Road); Upper Little River Township . Mr . Locklear noted on May I, 2017, the Hamett County Planning Board voted unanimously ( 5- 0) to recommend approval based on compatibility to the Land Use Plan and the existing residential that adjoins this parcels. Mr. Locklear also noted no one attend the meeting in opposition. Mr. Locklear noted this parcel is a smaller piece of a former business . It is now under the same ownership as the adjacent residence, thus the reason to convert to residential zoning. Surrounding land uses include agriculture, residential and one manufacturing site . Public water is available and private septic tank is utilized on this site . Mr. Locklear stated staff's evaluation as : The IMP ACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community . REASONING : The impact to the adjacent property owners May 15 , 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of? 060517 HCBOC Page 7 and the community is reasonable as existing uses in the immediate vicinity of these parcels are residential. The requested zoning district is COMPATIBLE with the existing Land Use Classification. REASONING: The requested use of Residential is compatible with the existing land use classification of Medium Density Residential/Compatibility Development areas. These districts can contain a mix of uses consisting of residential, commercial, etc. The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The proposal would maintain the general welfare of the public since the adjacent properties are zoned Residential. This zoning district will also allow the use of the property in the same manner as it is currently being used. This request is NOT for a SMALL SCALE REZONING and should not be evaluated for reasonableness. REASONING: The subject parcel is immediately adjacent to Residential zoning therefore this does not need to be evaluated for a small scale rezomng. Suggested Statement-of-Consistency: Staff concludes that the requested rezoning to Residential is compatible with Harnett County regulatory documents and would not have an unreasonable impact on the surrounding community based on the Land Use Plan and adjacent zoning. It is recommended that this rezoning request be approved. Chairman Springle called to order a public hearing on the matter and opened the meeting for comments from the public. Seeing no one move, Chairman Springle closed the public hearing. Commissioner Penny moved to approve the proposed zoning change as presented. Vice Chairman Miller seconded the motion, which passed unanimously. Jimmy Riddle, Hamett County Emergency Services Director, petitioned the Board for a public hearing regarding an installment financing agreement and tax-exempt loan not to exceed $310,000 through PNC Bank for the purchase of a fire truck by Benhaven Emergency Services, Inc. He noted Benhaven Emergency Services, lnc. is looking to replace an engine recently lost in a motor vehicle accident. Chairman Springle called to order a public hearing on the matter and opened the meeting for comments from the public. Seeing no one move, Chairman Springle closed the public hearing. Commissioner Elmore moved to approve the resolution authorizing and approving the delivery of an installment financing agreement by Benhaven Emergency Services, Inc. and the tax-exempt loan related thereto. Commissioner McKoy seconded the motion, which passed unanimously. (Attachment 3) Mr. Jeffries shared a draft budget message and proposed balanced 2017 /18 budget for the General Fund, Solid Waste and Public Utilities. He also shared the Capital Improvement Plan for the upcoming year. Mr. Jeffries stated staff is working to determine what the revenue neutral number will be. He also noted staff is continuing to look at fire tax districts and do not currently have a recommendation. The Board also received a copy of Harnett County School's budget and an updated copy of their financial report including purpose codes. Mr. Jeffries announced he would formally submit the budget message and proposed balance budget on May 30, 2017 at May 15, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of 7 060517 HCBOC Page 8 9:00 am in work session. Mr. Jeffries said he hopes to have a little more detailed discussion about some of the items in the budget during the May 30th work session. The public hearing on the 2017/18 budget will be on June I 9, 2017 at 7:00 pm. Mr. Jeffries presented the following reports: Veteran Services Activities Reporting-April 2017 Public Health Activities Swnmary -April 2017 Interdepartmental Budget Amendments Mrs. Honeycutt provided an update on the bond sale for the Benhaven School project. She reported the sale of $29,500,000 in bonds on May 9th with an effective interest rate of 2. 74% on the issuance. There was no new business. Commissioner McKoy moved that the Board go into closed session for the following purposes: 1) To discuss certain personnel matters; and 2) To instruct the County staff concerning the position to be taken by the County in negotiating a contract for the acquisition ofreal property; and 3) Consult with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of that claim by the U.S. Department of Justice against the Harnett County Sheriff's Department; and 4) To discuss economic development matters. This motion is made pursuant to N.C. General Statute Section 143-318.11 (a)(6),(5)(3)&( 4). Commissioner Elmore seconded the motion that passed unanimously. Commissioner Elmore moved that the Board come out of closed session. Commissioner Penny seconded the motion that passed unanimously. Commissioner Elmore moved to adjourn the meeting at 8:55 pm. Commissioner Penny seconded the motion, which passed unanimously. Gordon Springle, Chairman Margaret Regina Wheeler, Clerk May 15, 2017 Regular Meeting Minutes Harnett County Board of Commissioners Page 7 of 7 060517 HCBOC Page 9 1-\.1 I. ft~lll'U.t.i, a. a Board Report A p p r o v e d H e { 3 0 C . 5 - 1 5 - 1 7 Date: 05/15/2017 To: Harnett County Board of Com m i s s i o n e r s Re: Consideration of Refund for Ta x e s , I n t e r e s t a n d P e n a H t i e s f o r a l l M u n c i p a l i t i e s -Adjustment Reason Full rebate S. Keith Faulkner Tax Administrator Bill Num b e r T y p e 0001881 8 1 8 - 2 0 1 6 - 2 0 1 6 - 0 0 0 0 - 0 C B U S R e c e i v e d A m o u n t R e f u n d A m o u n t N a m e 2 5 0 . 7 7 2 5 0 . 7 7 J A C K S O N F A M I L Y E N T E R P R I S E S L L C 0 6 0 5 1 7 H C B O C P a g e 1 0 ATTACHMENT 2 t-:··~ -Ha tt .'..-;/'· -·. ·~< rne ~~::i_(~~_C_O_U __ N_T_Y __________________________________________ ~ _ .. 6:-::::. ____ ·-NORTH CAROLINA RESOLUTION BE IT RESOLVED that the Hamett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Oxford Woods Subdivision Oxford Woods Drive Duly adopted this I 5th day of May 2017. HARNETT COUNTY BOARD OF COMMISSIONERS ~ngle, Chairman stro ng roots • new growth www.harnett.org 060517 HCBOC Page 11 ATTACHMENT 3 EXTRACT FROM MINUTES OF BOARD OF COMMISSIONERS A regular meeting of the Board of Commissioners of the County of Harnett, North Carolina (the "Board') was held at the County Commissioners' Meeting Room, Hamett County Administration Building, 102 East Front Street, Liilington, North Carolina, at 7:00 p.m. on May 15, 2017 (the "Meetin[t'), after proper notice, and was called to order by Chainnan Gordon Springle, and upon the roll being called, the following members of the Board answered present: Gordon Springle, Chairman Joe Miller, Vice-Chairman Abe Elmore, Commissioner Barbara McKay, Commissioner Howard Penny, Commissioner The following members of the Board were absent: NA Also present: Joseph Jeffries, CoWity Manager Paula Stewart, Deputy County Manager Dwight Snow, CoWity Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk * * * The Chairman of the Board of Commissioners (the "Board') for the County of Hamett, North Carolina (the "County") stated that the Board has been requested by the Benhaven Emergency Services, Inc. ("BES'') to approve an installment financing agreement between PNC Bank and BES (the "Agreemenf'). BES will use the proceeds of the Agreement to finance a fire truck and, if applicable, to pay certain expenses incurred in connection with the delivery of the Agreement. The Chairman then stated that a notice of public hearing by the Board regarding the financing of a fire truck and the execution and delivery of the Agreement had been published on May 4, 2017 in The Daily Record. Chairman Springle declared the public hearing on the Equipment and the execution and delivery of the Agreement to be open. At approximately 7:30 p.m., the Chairman announced that the Board would hear anyone who wished to be heard on the advisability of the financing of a fire truck and the proposed execution and delivery of the Agreement, and that a representative of BES was available and prepared to discuss the details concerning such matters. No one spoke. Seeing no one move, the Chairman declared the public hearing closed. Commissioner Elmore then introduced the following resolution, the title of which was read and copies of which had been previously distributed to each Commissioner: RESOLUTION AUTHORJZING AND APPROVING THE DELIVERY OF AN INSTALLMENT FINANCING AGREEMENT BY BENHAVEN EMERGENCY SERVICES, INC. AND THE TAX- EXEMPT LOAN RELATED THERETO WHEREAS, Benhaven Emergency Services, Inc. (the "BES') and the County of Harnett, North Carolina (the "County") have heretofore entered into an agreement on Ju)y 1, 2015 whereby BES has agreed to provide the County tire protection services; and 1 060517 HCBOC Page 12 WHEREAS, BES wishes to finance a fire truck and, if applicable, to pay certain expenses incurred in connection with the delivery of the Agreement (as defined below); and WHEREAS, BES and PNC Bank intend to enter into an installment financing agreement (the "Agreemenf') whereby PNC Bank will advance to BES funds for the financing of a fire truck and, if applicable, such related costs; and WHEREAS, the interest component of the repayment obligations under the Agreement are intended to be excludable from the gross income of the recipients thereof; and WHEREAS, pursuant to the Internal Revenue Code of 1986, as amended (the "Code"), the execution and delivery of the Agreement must be approved, after a public hearing required by Sections 150(e)(3) and 147(f) of the Code, by the governmental unit having jurisdiction over the area in which the EFRS is located; and WHEREAS, the Agreement does not constitute a debt of the State of North Carolina or any political subdivision or any agency thereof, including the County, or a pledge of the faith and credit of the State of North Carolina or any political subdivision or any such agency, including the County, but is payable solely from the revenues and other funds provided for by BES in the Agreement; and WHEREAS, because no revenues or taxes of the County are legally pledged to the repayment obligations under the Agreement, the staff of the County has made no financial analysis of the Agreement or the financing of a fire truck to be financed thereby; and WHEREAS, the Board of Commissioners of the County (the "Board"), pursuant to public notice duly given , has held a public hearing on the advisability of the delivery of the Agreement to finance a fire truck and has considered the comments of all persons who requested to be heard; and WHEREAS , the Board desires to approve the delivery of the Agreement for the purpose of financing a fire truck; NOW THEREFORE, BE IT RESOLVED by the Board as follows: 1. The Board has held the public hearing and taken the actions set forth herein in order to satisfy Sections 150(e)(3) and 147(f) of the Code. 2 . The delivery of the Agreement in an aggregate principal amount not exceeding $310,000 to finance a fire truck and, if applicable, certain related costs is hereby approved . 3. The Clerk to the Board is hereby authorized and directed to provide a certified copy of this resolution to BES and PNC Bank. 4. THE AGREEMENT DOES NOT CONSTITUTE A DEBT OF THE STATE OF NORTII CAROLINA OR ANY POLITICAL SUBDIVISION OR ANY AGENCY THEREOF, INCLUDING THE COUNTY, OR A PLEDGE OF Tiffi FAlTH AND CREDIT OF THE STATE OF NORTH CAROLINA OR ANY POLITICAl, SUBDIVISION OR ANY SUCH AGENCY , INCLUDING THE COUNTY. 5. This resolution is effective on its adoption. 2 PPAB 2826527vl 060517 HCBOC Page 13 STATE OF NORTH CAROLINA COUNTY OF HARNETT ) ) ) ss: I, Margaret Regina Wheeler, Clerk to the Board of Commissioners of the County of Harnett, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a Resolution entitled, "RESOLUTJON AUTHORIZING AND APPROVING THE DELIVERY OF AN INSTALLMENT FINANCING AGREEMENT BY BENHAVEN EMERGENCY SERVICES, INC. AND THE TAX-EXEMPT LOAN RELATED THERETO" adopted by the Board of Commissioners of the County of Hamett, North Carolina, in regular session convened on the ] 5th day of May, 20 l 7. WITNESS my hand and the corporate seal of the County of Harnett, North Carolina, this the 15th day of May, 2017. (SEAL 3 060517 HCBOC Page 14 JOINT MEETING HARNETT COUNTY BOARD OF COMMISSIONERS HARNETT COUNTY BOARD OF EDUCATION Minutes of Special Meeting April 17, 2017 The Hamett County Board of Commissioners met jointly with the Hamett County Board of Education in special session on Monday, April 17, 2017, in the Board Room of the Lillington Education Center, Lillington, North Carolina. Members present: Staff present: Board of Education Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Howard Penny, Commissioner Abe Elmore, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Brian Haney, Director of Community Relations Bill Morris, Chairman Eddie Jaggers Vice-Chairman Vivian Bennett, Board Member Roger Farina, Board Member Jason Lemons, Board Member Aaron Fleming, Interim Superintendent Brookie Ferguson, Assistant Superintendent Dr. Nancy Holmes, Assistant Superintendent Vera Jones, Assistant Superintendent Brooks Matthews, Assistant Superintendent Monica Thompson, Assistant Superintendent Charles Bullock, School Board Attorney Tammy Magill, Finance Officer Terry Byrd, Clerk Patricia Hannon-Lewis, Director of Public Relation Chairman Morris reconvened the Board of Education. Chairman Springle called the meeting of the Harnett County Board of Commissioners to order. Commissioner Penny led the invocation and Vice-Chairman Miller led the Pledge of Allegiance. The Board of Education amended their meeting agenda. April 17, 2017 Special Session Minutes Hamett County Board of Commissioners Page I of 3 060517 HCBOC Page 15 Thomas Dudley and Mathew Palmer from the Operations Research and Education Laboratory (OREd) provided a presentation covering the Harnett County Land Use Study, membership forecast and school out-of-capacity tables. They presented a data-focused membership and utilization forecast study for Harnett County Schools by using membership forecasts, GIS analysis/land use studies, out-of-capacity analysis, school site optimization, and attendance zone optimization. The next steps for OREd and Harnett County Schools are: • continue to monitor changes in residential growth and student generation rates in the district, and • continue to monitor current and potential charter school impact in,, and in proximity to, the district, and • explore potential school site and attendance boundary optimization scenarios. Superintendent Fleming presented the following proposed 2017-2018 Draft Budget for Harnett County Schools: 2017-18 Current Expense Additional Request Total 2017-2018 Current Expense Request Total 2017-18 Capital Request Total 2017-18 Current& Capital New Current & Capital $4,398,454 $27,073,792 $5,626,917 $32,700,709 $10,025,371 The 2017-18 Current Expense Additional Request totaling $4,398,454 included: SS & Retirement for $1,055,200 for original $1000 teacher supplement $263,589 $1000 Supplement increase for certified staff not included 2016-17 appropriation $527,580 $500 additional supplement increase for certified staff including benefits $791,390 $500 supplement for classified staff including benefits $316,220 Early College Start Up $581,617 28 Teachers to reduce class room size (Pending K-3 Legislative change) $167,0816 1 Dual Immersion -HPS (based on 2016-17 avg. with benefits per DPI) $59,672 Pending state approved salary increase -4% $187,570 Mr. Fleming and staff responded to several questions by commissioners regarding these additional requests. The group discussed teacher's supplements. Chairman Springle said when they first talked about this program they wanted to reward classroom teachers who were staying with us. He said the agreement was to pay $1,000 to every classroom teacher who was here September 1, 2015, they had to be here the whole school year, and teachers who were not here the previous September were not eligible for it. Chairman Springle stressed that the Board of Education's supplement is different; this $1000 is not part of their supplement plan. Commissioners said they have a certain amount of money that they are going to spend on this program. Commissioners reiterated the $1000 is in addition to April 17, 2017 Special Session Minutes Hamett County Board of Commissioners Page 2 of 3 060517 HCBOC Page 16 the school' supplement plan and will be paid separately in November. Superintendent Fleming said they do not have the Finance staff to manage all of this. Chairman Springle asked that we come up with a way in which we all agree this is going to be handled from now on. He said we need to agree on the definition that we are going to use for classroom teacher or certified teacher and how to show measured improvement from one year to the next. Chairman Morris said staff would e-mail a definition of a classroom teacher and how many there are before the close of business the following day. Commissioners will discuss this information at their next meeting. Chairman Springle said, regarding the additional $500, we are looking for a definitive way of measuring improvement. Superintendent Fleming responded his recommendation would be district improvement because some teachers may be in a school that is low performing but they themselves are a high performing teacher or vice versa, a low performing teacher in a high performing school. Chairman Springle asked that they not get it to where it is going to be easy or an automatic thing. The group discussed the Board of Education's request of$263,589 for social security & retirement for $1,055,200 for original $1000 teacher's supplement. Commissioners stated it was not their intent to pay social security and retirement benefits on the $1000 supplement. Chairman Morris discussed a draft packet distributed that provided the Board of Education's outstanding project debt service of about $15,000,000 of capital needs and various things. He said they had broken it down into what they feel are their immediate needs. Commissioners said that the capital improvement plan was exactly what they needed so that the County's Finance Officer could start putting money aside so when things do happen we will have it. Superintendent Fleming mentioned school buses as an immediate need. He also noted they had gotten a quote on the Overhills High School dining expansion for just over $503,000. Chairman Springle said there is a possibility the Overhills cafeteria expansion could be done with the money we are getting for the Benhaven School project. Chairman Springle recessed the meeting of the Harnett County Board of Commissioners. They will reconvene for their regular meeting at 7:00 p.m. in the County Administration Building. Gordon Springle, Chairman Margaret Regina Wheeler, Clerk April 17, 2017 Special Session Minutes Harnett County Board of Commissioners Page 3 of 3 060517 HCBOC Page 17 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session April 25, 2017 The Harnett County Board of Commissioners met in work session on Tuesday, April 25, 2017, in the County Manager's Conference Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Howard Penny, Commissioner Abe Elmore, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 9:00 am and led the Pledge of Allegiance and invocation. The following agenda was before commissioners: ,,. 2017/18 Budget Discussion Health Insurance Presentation by Employee Benefits Committee ~ County Manager's Report: May 1, 2017 Regular Meeting Agenda Review ',-Adjourn On behalf of the Employee Benefits Committee, Tracy Tant presented the following recommendations for the 2017-2018 benefits plan for county employees: l. Health insurance-remain with BCBS of NC (18.6% increase in cost -deductible will stay the same) 2. Dental insurance -remain with Delta Dental (3.3% increase in cost) 3. Vision insurance -remain with Superior Vision (no increase) 4. Flexible Spending Account administration -remain with P&A Group 5. Basic Life & AD&D, Short Term Disability, and Voluntary Life and AD&D -change from Reliance Standard to Unum Life Insurance Co. to avoid a drastically high increase with Reliance due to a larger than normal number of life insurance claims during this benefit year. April 25, 2017 Work Session Minutes Hamett County Board of Commissioners Pagel of 5 060517 HCBOC Page 18 Mr. Jeffries reported staff is continuing to negotiate the 18 .6% rate increase. He said given our Finance Director budgets more than the actual premiums to build a fund balance the rate increase could be less . Mr. Jeffries also said staff believes we will be able to offset the impact of the projected increase of$] Million by safely lowering workers comp and unemployment numbers . Mr. Jeffries reported staff hopes to present a proposed balanced 2017 /18 budget to the Board on May l, 2017 . In conjunction with the Springsted Compensation Study, commissioners directed staff to review and discuss compensation for commissioners compared with compensation provided by surrounding counties. Currently the Hamett County Board of Commissioners are paid a monthly compensation which covers attendance at all regular meetings of the full board (two per month), a travel allowance ($410 per month) and are reimbursed for actual expenses including out of county travel. Pursuant to NCGS l 53A-28, the board of commissioners may fix the compensation and allowances of the chairman and other members of the board by inclusion of the compensation and allowance in the adoption of the budget ordinance. Mrs. Stewart proposed two options for increases to commissioner's compensation. Commissioners discussed options and suggested increasing their base pay $100 per month/$1,200 annually, increasing their travel allowance $200 per month/$2 ,400 annually and doing away with their $35 additional meeting compensation . The proposed $3,600 annual increase in commissioner's compensation will be approved in the 20 I 7 /18 Budget Ordinance. It was the consensus of Board to move forward with the General Government Capital Improvement Plan through FY 2021/22 as presented. Mr. Jeffries noted any changes would be brought back to the Board. Mr. Jeffries reviewed the Board of Education 's draft budget request including a total of $5 .6 million in capital requests. Staff noted this would be the second year using the funding formula previously approved by the Board of Commissioners . Calculation of base allocation totaJ funding for 2017-18 is $23 ,500,153. Mrs . Honeycutt reported Hamett County 's three-year average of appropriation per ADM is $1,024.56. Mr. Jeffries sought direction from the Board regarding the additional requests by the Board of Education. Mr. Jeffries recommended, following discussions with Interim Superintendent Fleming, that the Board of Education use $263,000 of their remaining capital funds and approximately $30,000 left over in teachers ' supplement to purchase three yellow buses now. He noted this would require approval by the Board at their upcoming regular meeting. Mr. Jeffries also suggested using $503 ,000 of the GO bonds approved for construction of the new Benhaven Elementary School to expand the cafeteria at Overhills High School. He said if Mr. Fleming delayed misc . equipment and vehicles as previously discussed the balance for capital requests would be $1.25 Million. April 25, 2017 Work Session Minutes Hamett County Board of Commissioners Page 2 of 5 060517 HCBOC Page 19 Mr. Jeffries noted the Board of Education requested an additional $4.4 Million in current expenses. He noted the increase is due to Early College start-up, teacher's supplements, and the K-3 legislation change to reduce class sizes. Commissioners noted they had not approved funding Early College as they had been lead to believe legislation would fund the program. Commissioner Penny also said Dr. Holmes had developed funding sources for the Early College program. Discussions continued. Mr. Jeffries said local legislators are currently working on additional funding for Early College at the Dunn Center. He said with additional legislative funding, along with other budget modifications, this request could be approximately $200,000. The Early College program is intended to help reduce the high school population. Regarding pending K-3 legislative changes to reduce class size, the addition of 28 new teachers could cost approximately $1.67 million. Mr. Jeffries said this is a moving target, as a potential compromise bill would only require 14 new teachers. Mr. Jeffries noted the total cost for the $1000 supplements for classroom teachers that were employed on September 1, 2015 was approximately $1,252 Million last year. He also noted the Board had agreed to consider an additional $500 per teacher with the caveat that they showed improvement. Mr. Jeffries mentioned Mr. Fleming's proposal of a teacher's supplement that included the $500, plus taxes and benefits, and included certified teachers that were not part of the original supplement and classified staff. As requested, the Board of Education provided the following bonus definition: • Granted to instructional personnel that have a classroom of assignment of students or certified personnel that are assigned one on one classroom instruction. Also granted to any instructional personnel paid on the teacher salary schedule. • Growth occurs when majority of schools meet or exceed growth and the District overall experiences growth. Mr. Jeffries reported the proposed definition provided would include 1,441 teachers, increased from 1260, and suggests measuring improvements by the districts overall growth by meeting or exceeding growth. Without including taxes and retirement, and following the resolution to provide for teachers that were in the system the previous year, the total cost for 1441 teachers to receive $1,500 supplement would be $2.16 million. Typical turnover ranges from 150 to 200 teachers a year so the estimated total for teachers supplement would be $1.93 million; an increase of $683,000. Mr. Jeffries proposed for consideration also offering the Early College program at the current Benhaven School. He said we could potentially spend $2 Million to $3 Million to renovate the current Benhaven School and possibly slow the need for a new high school. Mr. Jeffries said the community college would need to be on board for this but he is bringing it up now given the option of using part of the GO bonds as a funding source. He said if the board would like to consider this option staff will get cost estimates for renovations. Mr. Jeffries said he believes this would be a great project; slowing the need for a new high school and still using the facility for a community library, recreation and potentially a senior center. Mr. Coats noted the GO April 25, 2017 Work Session Minutes Hamett County Board of Commissioners Page 3 of 5 060517 HCBOC Page 20 bonds are only available for active schools or building new schools and the Overhills High School cafeteria expansion and old Benhaven renovations should qualify. Commissioners discussed that they already fund counselors in every high school for the College and Career program. They stressed the need for the College and Career program and Early College program to work together. They questioned if the buses requested for the early college program could also be used to transport kids from the high schools to campuses. It was the consensus of the Board for staff to move forward with exploring funding opportunities for Early College at Benhaven, in addition to the Dunn Center. Mr. Jeffries shared and discussed "Analytics per Site for Harnett County Schools". He talked about how difficult it is to show improvement. Commissioner Penny said it is important to know what the numbers presented actually represent. Discussions continued regarding definitions, teacher's supplements and how to measure improvements in schools. Chairman Springle said the key to measuring improvement needs to be apparent to everyone. Mr. Jeffries said Hamett County ranks one of the lowest counties in our region in teacher supplements. He suggested, in addition to the $1,500, that the County consider talcing the growth of the sales tax expansion; 10% growth would be 380,000 a year, and committing those new dollars to the Board of Education to help with their supplements. Vice Chairman Miller suggested, in lieu of the $500 supplement, giving the $1,500 each year and then talcing Mr. Jeffries suggestion offering the Board of Education a lump sum from new monies towards teachers supplement annually (for example $250,000 divided by 1,500 teachers) if they meet or exceed the growth standard set by commissioners. Suggested language: the County would offer the Board of Education up to 5% of the growth of the $3.8 Million of sales tax expansion annually. It was the consensus of the commissioners to go ahead and pay the $1500 to 1441 teachers this year based on the 15/16 numbers. It was the consensus of the Board for staff to move forward with potentially using $503,000 of the GO bonds approved for construction of the new Benhaven Elementary School to expand the cafeteria at Overhills High School. It was also the consensus of the Board to consider approval, at their upcoming meeting, of the Board of Education's request to use $263,000 ofremaining capital funds and approximately $30,000 left over in teachers' supplement to purchase three yellow buses. Mr. Jeffries sought direction by the Board regarding the Board of Education's additional requests in addition to their $1 Million increase in current expenses. It was the consensus of the Board to go ahead and budget $1.256 million for capital priorities, instead of $972,000, and see how it comes out. April 25, 2017 Work Session Minutes Hamett County Board of Commissioners Page 4 of 5 060517 HCBOC Page 21 Mr. Coats distributed an estimated cost of $25 .183 Million for the construction of Benhaven School Project, noting additional costs are forthcoming. Staff noted, with the resolution previously adopted, this would still allow sufficient room for the Overhills High School cafeteria expansion and renovations at Benhaven for Early College. Mr. Jeffries reviewed the proposed May 1, 2017 regular meeting agenda. Commissioners will meet in work session, immediately following their May 1, 2017 regular meeting, to continue budget discussions. Mr. Jeffries responded that staff would be conducting a study regarding the H.A.R.T.S. program. Chairman Springle recessed the meeting at 11 :25 am. Commissioners left to visit Brunswick County at 3:00 pm to hear about the Brunswick County Citizen Patrol Program. Gordon Springle, Chairman Margaret Regina Wheeler, Clerk April 25 , 2017 Work Session Minutes Hamett County Board of Commissioners Page 5 of 5 060517 HCBOC Page 22 Agenda Item L/-B ------='--- BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Horneff, North Corotina, that the following omendmen1 be mode lo the annual budget ordinance for the fiscal year ending June 30. 2017: Section 1. To amend the Highland Miodle School Project CPl 30 I Fund 331, the appropriations ore lo be changed os follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 33 I -8300-480-90-03 ~ , . ..,.:.,,.,1\.,,,,,1 -r ~(,,._~,'-'~ . D .. , . 'r,j $~9.883 ·33 l -8300-480-47-62 Confinaency I $49,883 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To budge t the close of the Highland Middle School Pojec1 . APPROVALS : Sec tion 2. Copies of !his budge! amendme n1 shall be furnishe d to the Clerk to l he Board. and to the Budget Officer and the Fina n ce Officer for th e ir direc1ion . Adopted ------------------ Morgare1 Regino Wheeler. Clerk to 1he Board Gordon Springle. Chai rman Harnett County Board of Comm 060517 HCBOC Page 23 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Horne!t, North Carolina, that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30. 2017 Section 1. To amend the Medical Insurance Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 906-9802-4 l 0 .21-06 Povment of Claims $1.500,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 906 -0000-353. 98-02 Contributions Group Insurance $1,500,000 EXPLANATION: To budget Medical Insurance Payment ol claims to reflect activity for the remaining of the fiscal year 2017. APPROVALS: ~~ Adopted ___________________ _ Margaret Regino Wheeler. Clerk to the Boord ~-?~ ---/? --"=--1---,,....,,=,1-'---- Gordon Springle, Chairman Harnett County Boord of Commissioners 060517 HCBOC Page 24 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina , that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017: Section 1. To amend the Public Utilities Department Capital Project PU 1301 West Central Transmission, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 546-9100-431 -45-01 Construction 3,338,949.00 546-9100-431-45-80 CGR5Htietiol'I Contingency 186,832.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 546-0000-389-50-00 HCDPU~eiitl~ 3,525,781.00 ~-10-11 Department Head (date) ~ ~/t-/, ountyManager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction . Adopted this day of Margaret Regina Wheeler, Clerk to the Board I 2017. Gordon Springle, Chairman Harnett County Board of Commissioners 060517 HCBOC Page 25 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017: Section 1. To amend the Public Utilities Department, 531 account, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 531-9000-431-90-94 West Central Transmission $3,525,781.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 531-0000 -399-00 .00 Fund Balance Appropriated $3,525,781 .00 EXPLANATION: To increase construction line in the project due to bids amounts higher than projected amounts. Adopted this day of Margaret Regina Wheeler, Clerk to the Board I 2017. ed to the Clerk to the Board, and to the Gordon Springle, Chairman Harnett County Board of Commissioners 060517 HCBOC Page 26 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017: Section 1.To amend the Transportation budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4650-410.11-00 Transportation/ Salaries & Wages 1,704.00 110-4650-410.11-05 Transportation/ Salaries & Wages -Overtime 500.00 110-4650-410 .12-00 Transportation/Salaries & Wages -Part-time 5,500.00 110-4650-410.21-05 Transportation/Employee Clinic 75.00 110-4650-410.22-00 Transportation/FICA Tax Expense 902.00 110-4650-410.23-00 Transportation/Regular Retirement 620.00 110-4650-410.60-31 Transportation/Supplemental Retirement 2,500.00 110-4650-410.43-21 Transportation/Operating-Repair Maint. Auto 11,801.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Increasing account lines to budget for the remainder of the fiscal year. APPROVALS: ~~~/)~~ Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ______ day of ______ ...., _______ _ Margaret Regina Wheeler Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners ~40b 060517 HCBOC Page 27 234-7410-465 -BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 : Section 1. To amend the Harnett County WIOA Adult Program Fund, the appropriations are to be changed as follows: AMOUNT AMOUNT EXPENDITURE CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7410-465.41-11 Telecommunications & Postage $751 234-7410-465.58-0l Trainings & Meetings $618 234-7410-465.58-14 Travel Adm in . $501 234-7410-465 .11-00 Salaries & Wages $1470 234-7410-465.23-00 Regular Retirement $400 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To decrease Telecommunications & Postage-41-11 ($751), Trainings & Meetings-58-01 ($618), and Travel Admin.-58-14 {$501} in order to increase Salaries & Wages-11-00 {$1470) and Regular Retirement ($400); to ensure all expenditures are covere ("\hi~ 4/25/17 oepartmentHead(da 4 25 17 ~~ s ~).. 7.-)7 County Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 060517 HCBOC Page 28 234-7405-465 -BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 : Section 1. To amend the Harnett County WIOA YOUTH Program Fund, the appropriations are to be changed as follows: AMOUNT AMOUNT EXPENDITURE CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7405-465 .58-01 TRAINING & MEETINGS $100 234-7 405-465 .11-00 SALARIES & WAGES $100 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To decrease TRAINING & MEETINGS-58 -01 {$100) in order to increase SALARIES & WAGES-11-00 ($100); to ensure staff wages are covered due to salary increase as a result of the Springstead Market Study for Harnett County ployees. 5 17 17 Department Head {date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction . Adopted this day of Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 060517 HCBOC Page 29 234-7411-465 -BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 : Section 1. To amend the Harnett County WIOA Dislocated Workers Program Fund, the appropriations are to be changed as follows : AMOUNT AMOUNT EXPENDITURE CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7411-465.30-22 REIMBURSEMENT (IND COST) $1000 234-7411-465 .11-00 SALARIES & WAGES $720 234-7411-465.23-00 REGULAR RETIREMENT $280 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To decrease REIMBURSEMENT-30 -22 ($1000) in order to increase SALARIES & WAGES-11-00 ($720) and REGULAR RETIREMENT ($280); to ensure staff wages and fringe benefits are covered due to salary increase as a result of the Springstead arket t y for Harnett County Em loyees. S 17 17 Department Head (date) Fi nee O 1c r (date~/ J ){)'r{ Section 2. Copies of this budget amendment shall be furn ished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 4~0b 060517 HCBOC Page 30 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Horneff, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 Section 1. To amend the IT department. the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4900-410-l l -OO Salaries and Waqes $630 l 10-4900-410-22-00 FICA Tax Expense $50 110-4900-4 l 0-23-00 Retirement Expense $48 110-4900-410-26-08 Worker's Compensation $7 110-4 900-4 l 0-60-53 Dues and Subsciotions $735 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : Five percent increase in salary for Lisa Mcfadden due to completion of Master in Public Administration. Section 2. Copies of this budget amendment sha e furnished to the Clerk to the Board, and to the Budget Officer Adopted _________________ _ Margaret Regina Wheeler, Clerk to the Boord Gordon Springle, Chairman Harnett County Boord of Commissioners 060517 HCBOC Page 31 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017: Section 1. To amend the General Fund, Sheriff's Department, the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5100-420-11-06 Salaries & Wages Comp time payout 2,300 110-5100-420-11-07 Salaries & Wages Overtime ATF 800 110-5100-420-11-10 Salaries & Wages Holiday payout 1,250 110-5100-420-11-13 Salaries & Wages Vacation Payout 17,000 110-5100-420-23-00 Regular Retirement 7,950 110-5100-420-12-00 Salaries & Wages Part-time 20,000 110-5100-420-64-25 Books & Publications 5,000 110-5100-420-43-16 Maint & Repair Equipment 2,000 110-5100-420-23-05 LEO Supplemental Retirement 26,000 110-5100-420-23-02 LEO Retirement 16,300 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To transfer funds to cover Sheriff's Salaries and Wages line for Budget year 2016-2017 . ~~ ~ S-? t. -0 Coty M ~ager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of , 2016. Margaret Regina Wheeler, Interim Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 060517 HCBOC Page 32 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be mode to the annual budget ordinance for lhe fiscal year ending June 30 . 2017: Section 1. To amend the Airport Capital Reserves CPl 302, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 30 l -8300-406-90-03 Caoital Proiect $77,938 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 301-0000-378-00-00 Residual Eauitv Transfer $77,938 EXPLANATION: To budget funds for residual equity transfer for the close of Jetport Rehab & Strengthening, Airport Drainage Outfall, Taxiway & Apron Rehab Airport Projects. APPROVALS: ~4#-,22',,~/,,J Depar1men1 Head Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted _________________ _ Margaret Regina Daniel, Clerk to the Board C . GORDON SPRINGLE, Chairman Harnett County Board of Comm 060517 HCBOC Page 33 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fisca l year ending June 30.2017 Section 1. To omend the Generol Fund, Copitol Reserve, the oppropriotions ore to be chonged os follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE l I 0-870 l -490. 90-05 Capitol Reserve $2,174,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-3 13.30-09 Medicaid Hold Harm less $2,174,000 EXPLANATION: To budget transfer of funds to Capital Reserve. APPROVALS : < Dept Head (date) Section 2. Copies of this budget amendment shall be rnished to the Clerk ta the Boord, and to the Budget Officer and the Finance Officer for their direction. Adopted ___________________ _ Margaret Regino Wheeler, Clerk to the Boord Gordon Springle, Chairman Harnett County Boord of Commissioners 060517 HCBOC Page 34 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Horneft. North Carolina, that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30. 2017: Section 1. To amend the Benhaven Elementary School CPl 702, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER 336-8300-480-4 7 -30 336-8300-480-45-2 l 336-8300-480-4 7 -40 336-8300-480-47-43 336-8300-480-47-54 336-8300-480-47-62 336-8300-480-47-55 336-8300-480-47-59 336-8300-480-47-6 l REVENUE CODE NUMBER 336-0000-389-54-39 336-0000-389-43-25 EXPLANATION: APPROVALS: µ~_/ ¢/1 Oepu1y Fnonce Officer (dote) AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE General Contractor $22,629,861 Architect Fees $5,400 Geotechnical $50,000 Misc Aoolication / Fees $71,273 Furniture $505,000 Contingency $450,000 Technoloqy & Comp $300,000 Media Center Materials $215,000 Kitchen Materials $25,000 AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE lnterfund Transfers-Special Revenue $25,350,094 lnterfold Transfer Article 46 Soles Tax $1.109,360 To amend the budget far the construction of Benhaven Elementary School. To recogn ize the proceeds from the County of Harnett G.O. School Bonds, Series 2017 and to return the short te rm loan of Article 46 Soles Tax funds used to start the architectual work . ~ s-30-17 Cunty Mn~date) Section 2. Copies of t his budget amendment shall be furnished to the Clerk t o the Board, and to the Budget Officer and the Finance Officer far their direction. Adopted _________________ _ Margaret Regina Daniel. Clerk to the Board Gordon Springle, Chairman Harnett County Board of Comm 060517 HCBOC Page 35 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017: Section 1. To amend the General Fund, Social Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7710-441.80-65 TITLE IV-E FOSTER CARE 250,000 110-7710-441.80-70 STATE FOSTER HOME FUNDS 250,000 110-7710-441.80-50 DAY CARE SUBSIDY 7,882 110-7710-441.80-25 MEDICAL TRANSPORTATION 75,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-330. 77-03 FOSTER CARE IV-E 250,000 110-0000-334.77-02 FOSTER CARE SFHF 125,000 110-0000-399.00-00 FUND BALANCE APPROPRIATED 125,000 110-0000-330. 77-04 DAY CARE SUBSIDY 7,882 110-0000-330.77-08 MEDICAL TRANSPORTATION 75,000 EXPLANATION: To budget additional funding for Foster Care and Medical Transportation services and allocated funding for Day Care services for the remainder of the fiscal year. APPROVALS: :fbt ~ 5'-71-/? Department Head (date) · · e /i ? Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this_ day of _____ 2 __ Margaret Regina Wheeler, Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners Y~7b 060517 HCBOC Page 36 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 : Section 1. To am e nd the General Fund, Emergency Services Department, the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 263 -5251-420 .60-3 3 Materials & Supplies $4300 ' REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 2 63-0000-353 .62 -00 Emergency Response $4300 EXLANATION: To budget the transfer of fund s to Materia ls & Supplies from additional funds received from Duke Energy to purchase a trailer in support of the Harris Emergency Plan program . APPROVALS: l 5--31-/'7 partment Head (d te) · an Off1 er ~af~{j t(J 17 Co nty Manager (date) Section 2. Copies of this budget amendment shall bJ~u nished to the Clerk to the Board, and to the Budget Officer and the Fina nee Officer for their direction. Adopted this ___ day of ____ , 2017 . Margaret Regina Wheeler Clerk to the Board Gordon Spr i ngle , Chairman Harnett County Board of Comm issioners 060517 HCBOC Page 37 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be mode to the annual budget ordinance tor the fiscal year ending Jun e 30 . 2017 Section 1. To amend the General Fund, the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE 110-4100-410.22-00 Governinq Body FICA $5 1 l 0-4 1 50-4 l O. 11-00 Administration Salaries & Waqes $35,446 110-4150-410.22-00 Administration FICA $3 . 100 l 10-4150-4 10 .23-00 Administration Retirement $4,182 110-4150-4 l 0 .23-0 l Administration Supp Retirement $725 l 10-4155-4 10 . 11-00 Leoal Services Salaries & Waqes $3. 124 110-4250-410.11-00 Human Resources Salaries & Waqes $5,988 110-4300-410. 11-00 Board of Elections Salaries & Waqes $5,304 110-4300-410.22-00 Board of Elections FICA $3,028 110-4300-410.23-00 Board of Elections Retirement $2,282 110-4300-410.23-01 Board of Elections Supp Retirement $155 110-4400-4 10 . 11-00 Finance Salaries & Waaes $145 110-4400-4 10.22-00 Finance FICA $500 110-4400-4 l 0 .23-00 Finance Retirement $8. 192 110-4600-4 l 0 . 11-00 General Services Salaries & Waaes $2,016 110-4600-410 .23-00 General Services Retirement $1,331 110-4600-4l0.23-01 General Services Suoo Retirement $25 110-4600-410.23-00 Tax Retirement $2 .253 110-4650-410.22-00 Transportation FICA $250 110-4650-410 .23-00 Transportation Retirement $1,952 110-4700-4 l 0 .11-00 Public Buildinas Salaries & Waaes $23,410 110-4700-410.22-00 Public Buildinqs FICA $2,112 110-4700-410 .23-00 Public Bui!dinqs Retirement $4,454 110-4800-4 l 0 . 11-00 Reqister of Deeds Salaries & Waqes $3. 190 110-4800-4 l 0.23-00 Reqister of Deeds Retirement $1,839 110-4900-4 l 0. l 1-00 Information Technology Salaries & Wages $70,840 110-4900-4 l 0.22-00 Information Technoloqy FICA $4,976 110-4900-4 l 0.23-00 Information Technoloov Retirement $7,915 110-4900-410.23-01 Information Technology Supp Retirement $25 110-4910-4 JO. l 1-00 GIS Salaries & Waaes $7,589 l 10-4910-410.23-00 GIS Retirement $2,521 l 10-5100-420.23-00 Sheriff Retirement $9,265 110-5101-420.22-00 Sheriff Campbell Deputies FICA $2.605 l 10 -5101-420.23-02 Sheriff Campbell Deputies Retirement LEO $2,981 110-5104-420. 11-00 Sheriff Child Support Enforcement S/W $1,781 l l 0-5104-420.23-02 Child Support Enforcement Retirement $1 .242 110-5120-420.23-02 Sheriff Jail Retirement LEO $2,361 110-5300-420. l l -00 Emerqencv Services Sa laries & Wages $27,484 110-5300-420.23-00 EmerQency Services Retirement $3,040 110-5400-420.22-00 EMS FICA $8,057 1 l 0-7200-465 .23-00 Development Services Retirement $2 . 1 19 110-7210-465. l l -OO Abandoned Manufactured Salaries $750 l 10-7210-465.23-00 Abandoned Manufactured Retirement $151 l 10-7210-465.23-0l Abandoned Manufactured 40 l K $20 060517 HCBOC Page 38 110-7300-465. l l -OO Cooperative Extension Salaries & Waqes $2.237 l l 0-7300-465.22-00 Cooperative Extension FICA $500 110-7300-465.23-00 Cooperative Extension Retirement $24 1 110-7301-465.12-00 Cooperative Extension CCR&R P/T $420 l l 0-7324-465.23-0 J Cooperative Extension 40 l K $15 110-7500-44 l. l 1-00 Aginq Salaries & Waqes $5.453 110-7500-44 l.22-00 Aging FICA $500 1 1 0-7 500-44 l.23-00 Aqing Retirement $635 1 1 0-7501 -44 1.1 1-00 Aqinq Family Careqiver Salaries & Wages $1 ,843 l l 0-7501-44 l.23-00 Aqinq Family Careqiver Retirement $279 110-7 510-441.11-00 Aging RSVP FICA $147 110-7510-441.23-00 Aging RSVP Retirement $306 l 10-7510-441.23-01 Aqinq RSVP 40 l K $20 l 10-7552-441. l 1-00 Nutrition for Elderly Salaries & Waqes $1.906 l 10-7552-441.23-00 Nutrition for Elderly Retirement $289 110 -7552-441.23-01 Nutrition for Elderly 40 l K $20 1 l 0-7700-441.23-00 Social Services Retirement $3 ,695 110-8100-450.23-00 Library Retirement $5,120 110-8200-450.23-00 Parks & Rec Retirement $298 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1 10-0000-399-00-00 Fund Balance Appropriated $294,654 EXPLANATION: To increase Fund Balance Appropriated to increase Salaries lines far departments due to the Springstead Study that was approved by the Board of Commissioners. APPROVALS: Adopted ________________ _ Margaret Regina Wheeler, Clerk to the Board Gordon Springle , Chairman Harnett County Board of Commissioners 060517 HCBOC Page 39 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30 , 20 I 7 Section 1. To amend the Public Utilities Fund, the appropriations ore to be changed as follows: EXPENDITURE AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE 531 -9000-43 l .23-00 Admin/CRS/Mefer Svcs Retirement $300 531-9015-431 .11-00 Water Treatment Salaries & Waqes $8.500 531-9020-431 .23-00 Wastewater Retirement $50 531-9020-431.23-0 l Wastewater Supp Retirement $1,000 531-9021 -431 .23-00 Wastrwater Sou th Harnett Retirement $900 531-9021-431.23-0l Wastewater South Harnett Suoo Retirement $1,200 531 -9030-431 .23-01 Collections Svoo Ret irement $ l,500 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 531 -0000 -399 .00-00 Fund Balance Appropriafed $13,450 EXPLANATION : To increase Fund Balance Appropriated to increase Salaries lin es for Public Utiliti es departments due to t he Springstead Study t hat was approved by the Soard of Commiss ioners. APPROVALS : ~ Dep1 Head !date) Finance Officer for their direction . Adopted ___________________ _ Margaret Regina Wheeler. Clerk. to the Boord Gordon Springle. Chairman Hornell County Boord of Com missioners 060517 HCBOC Page 40 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina, thot the following amendment be made to the onnuol budget ordinance for the fiscol year ending June 30 . 20 l 7 Section 1. To amend the Employee Health Clinic Fund , the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE 904-9802-4 l 0.1 1-00 Salaries & Waqes $2,100 904-9802-41 0.22-00 FICA $200 904-9802-4 l 0.23-00 Retirement $350 904-9802-4 l 0 .23-01 Suoolemental Retirement $75 904-9802-4 l 0-33-50 Contracted Services (MISC) $2,725 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds to cover Salary lines for the remainder of the fiscal year, due to the Springstead study that was approved by the Board of Commissioners. APPROVALS: I] to the Clerk to the Board, and to the Budget Adopted ----------------- Morgaret Regino Wheeler, Clerk to the Board Gordon Springle, Chairman Harnett County Board of Commissioners 060517 HCBOC Page 41 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harneft, North Carolina, that the following amendment be made to the annual budget ordinance for the fisca l year ending June 30, 2017 Section 1. To amend the General Fund, Finance Proceeds Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 299-8600-480 .45-22 Issuance Cost $275,000 299-8600-480. 90-03 lnterfund Transfer Caoital Project $25 ,350,09 4 299-8600-480 .32-1 6 Continqencv $6,404,575 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 299-0000-370.79-00 Bond Proceeds $29,500,000 299-0000-370.80-00 Bond Premium $2 ,529,669 EXPlANATION: To re cord 2017 GO Bond proceeds fo r Benhoven Elemen tary capitol project. Bonds closed on 05/31/17. APPROVALS: e Clerk t o the Board, and to the Budget Officer Adopted __________________ _ Margaret Regina Wheeler, Clerk to the Board Gordon Sp ringle , Chairman Hornet1 County Board of Commiss io ners 411b 060517 HCBOC Page 42 BUDGET ORDINANCE AMENDMENT Bf IT ORDAINED by the Governing Boord of the County of Harne tt. North Carolina, that the following a mendment be mode lo the annual budget ordinance fo r the fiscal year ending Ju ne 30 , 20 17 c:..p It O'l-- Section 1. To amend the Senhaven Elementary fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 336-8300-480 .4 7-30 General contractor $25,350,094 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 336-0000-38 9. 54-3 9 Special Revenue $25 ,350,094 EXPLANATION: To record transfer of 2017 GO Bond proceeds for Benhaven Elementary capital project. Bonds closed on 05/31 /17. APPROVALS : D~J ~~~~P--l~"'-t-,---r [ll1;:;e, ~{/-/) Section 2. Copies of this budget amendment shall tH} derk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted __________________ _ Margaret Regino Wheeler, Clerk to the Boord Gordon Springle, Chairman Harnett County Board of Commissioners Y71b 060517 HCBOC Page 43 Board Meeting Agenda Item Agenda Item J./-C MEETING DA TE: June 5, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Purchase of CTS Software for Harnett Area Rural Transit System (HARTS) Transit/Passenger Scheduling REQUESTED BY: Barry A. Blevins REQUEST: General Services Director / Harnett Area Rural Transit System (HARTS) requests the Board of Commissioners consider and approve the purchase ofCTS Software at $42,265. This software will upgrade HARTS' ability to provide efficient passenger scheduling and a more accurate platform for NCDOT/PTD required reporting and billing. No additional funds are requested, available expenditure is out of current FY budget. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\bblevins\Desktop\My Working Folder\Transportation\agendaform2017 -CTS Software.doc I of2 Page 060517 HCBOC Page 44 Customer-driven software thot works/ SOFTWARE LICENSE AND SERVICES AGREEMENT THIS SOFTWARE LICENSE & SERVICES AGREEMENT (the "Agreement") is made and entered into as of May 22, 2017 (the "Effective Date"), by and between Fo,xster Solutions, Inc., dba CTS Software, a North Carolina corporation, located at Post Office Box 57, Swansboro, North Carolina 28584 ("Licensor"), and County of Harnett, Harnett Area Rural Transit System located at 250 Alexander Drive, Lillington, NC 27546 ("Licensee"). Licensor and Licensee may be referred to individually as a "Party," or together as the "Parties." WHEREAS, Licensor is the owner of certain software and related documentation and materials for use in the Public/Private transportation Industry; and WHEREAS, Licensee desires to acquire the non-exclusive. non-transferable right to use the Licensor Software in the operation of its Public/Private Transportation activities ; and WHEREAS, Licensor is willing to grant Licensee the non-exclusive, non-transferable right to use the Licensor Software under the terms and conditions set forth herein . NOW THEREFORE, in consideration of the premises, and for other good and valuable consideration, paid by the parties each to the other, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows: 1. Definitions "Agreement" In this Agreement the capitalized words set out below will have the following meanings: This Software License and Services Agreement effectively made between Licensor and Licensee, and the attached schedules , all of which hereby are incorporated by reference herein and form an integral part hereof; "Confidential Information" Information disclosed , or to which access is provided, in the course of, or in connection with, this Agreement, including , but not limited to, information concerning a Party's business, products, services, content, finances, subscribers , source code, tools, protocols , product designs and plans, customer lists and other marketing and technical information, the e xistence of any business discussions, negotiations or agreements between the Parties, the terms of this Agreement, and any other information that is not publicly available ; "Documentation" All operating manuals, user instructions, technical literature and all other related materials, and all amendments or modifications thereto, supplied by Licensor to Licensee to aid in the use and operation of the Licensor Software; "Licensor Software" The software as identified in Schedule A of this Agreement ; "Hardware" Means a physically tangible electro-mechanical system or sub-system and associated documentation . 2. Software License 2.1 License Grant. Subject to the terms and conditions hereof, Licensor grants to Licensee a non-exclusive, limited , non-transferable, without right to sublicense, license for the Term to access and use the Licensor Software, which Licensor Software shall be hosted on Licensor's or its designated third party's servers , and use the Documentation, solely tor Licensee's own lawful internal business uses . 060517 HCBOC Page 45 Cus tome r-driven software that works/ SOFTWARE LICENSE AND SERVICES AGREEMENT 2.2 License Restrictions: Licensee Rights and Obligations. Licensee shall access and use the Licensor Software only as permitted in Section 2.1 above. Without limiting the foregoing, Licensee shall not: a. modify, make derivative works of, reverse engineer, disassemble. decompile, or otherwise attempt to discover the source code for the Licensor Software; b. allow the Licensor Software to be combined with or become incorporated in any other computer programs without prior written consent from Licensor; c. distribute, encumber, sell, rent, lease, sublicense, or otherwise transfer rights to the Licensor Software (except to the extent, if any, expressly permitted hereunder); d. remove or alter any trademark, logo, copyright or other proprietary notices, legends, symbols or labels in the Licensor Software. 3. Updates, Upgrades and Backup Services 3.1 Updates. a. For purposes of this Agreement, the term "Updates" refers to fixes and minor changes to the Licensor Software. b. Updates to the Licensor Software will be noted by incremental numeric designation (e.g., release 1.1 ). c. Licensor shall at no additional charge or fee to Licensee, provide Licensee with all Updates issued and disseminated to Licensor's general customer base. 3.2 Upgrades. 2 a. For purposes of this Agreement, the term "Upgrades " means and refers to major changes to or a new release of the Licensor Software, including without limitation any new major release of the Licensor Software. b. Upgrades to the Licensor Software will be noted by incremental numeric designation (e.g., release 2.0). c. Upgrades made available to and for the benefit of Licensor's general customer base ("Standard Upgrades") shall be provided at no additional charge or fee to Licensee. d . Upgrades requested by and made available solely to and for the sole benefit of Licensee ("Custom Upgrades") will be quoted by Licensor upon receipt of a written request from Licensee. A written quote with estimated time of completion shall be furnished to Licensee by Licensor. No work will be performed on such request(s) until Licensor receives a signed written authorization from Licensee for the work to be performed. Payment for work performed in connection with Custom Upgrades shall be billed separately and shall be in addition to other billed fees . e. Upgrades requ ired by legislative or other regulatory acts of the federal , state, or local authorities ("Complimentary Upgrades") shall be provided to Licensee at no cost. licensee shall furnish Licensor with necessary documentation from such authority(s) mandating the change when requesting any Complimentary Upgrade. Licensee shall also furnish Licensor with the name and phone number of the relevant authority. f. Licensee shall be advised of any add-on feature(s) made available by Licensor. If Licensee requests to acquire the right to access and use these add-on feature(s), no work will be performed on such request(s) until Licensor receives a signed written authorization from licensee for the work to be performed. Payment for work performed in connection with any such add-on features shall be billed separately and shall be in addition to other billed fees. 060517 HCBOC Page 46 ___ _, -~--- Customer-driven software that works/ SOFTWARE LICENSE AND SERVICES AGREEMENT 3.3 Backup Services. Backup routines will be managed and controlled by the Licensor and provided to the Licensee at no additional cost. Licensor will perform a database backup every 30 minutes and a full system backup nightly. 4. Proprietary Rights Licensor owns and shall retain all right, title and interest in and to the (i) Licensor Software and Documentation and all Licensor Confidential Information and all inventions, works of authorship, and other intellectual property embodied thereby or included therein; (ii) all modifications, enhancements, derivative works, and compilations of the foregoing in clause (i); and (iii) all patent, trademark, copyright, trade secret, and other intellectual property rights in the foregoing in clauses (i) and (ii) (all subject matter in foregoing clauses (i)-(iii), collectively, "Licensor Property"). The Parties acknowledge each other's trademark rights, and neither Party shall use the other Party's trade name or trademarks in any manner whatsoever absent the other Party's prior written consent. Except to the extent of the license granted in Section 2.1 (License Grant), nothing in this Agreement grants or otherwise transfers to Licensee or any other entity or individual any right, title or interest in or to any Licensor Property. 5. Services 5.1 Support Services. a. Licensor shall provide such Support Services commencing on the "License Date" on the terms and conditions set forth on Schedule B. 5.2 Training or Other Services. If Licensee and Licensor have agreed that Licensor will provide Licensee with training or other services, the terms and conditions of such services will be identified on Schedule A of this Agreement. 6. Fees and Payment 6.1 Payment. Fees and payment schedules for Licensee's use of the Licensor Software and related Upgrades are specified in Schedule A. The Parties agree to the allocation of the fees and payments to software, services (if any) and hardware (if any) as designated on Schedule A. Licensee shall pay Licensor's invoices in U.S. dollars to Licensor's address set forth on Schedule A. Any overdue payments will bear interest at one and one-half percent (1.5%) per month until the overdue payment and accrued interest are fully paid. 6.2 Taxes. Licensee shall be responsible for any and all sales, use. excise. value-added or similar taxes that may apply to any products and services provided under this Agreement, and Licensor will use commercially reasonable efforts to identify any applicable taxes on its applicable invoice to Licensee. Licensee will pay applicable taxes on the invoice or, in lieu of the payment of any such taxes, Licensee may provide Licensor with a certificate acceptable to the taxing authorities exempting Licensee from payment of these taxes. 6.3 Disputed Invoices. The Licensee may withhold payment on any portion of the invoiced amount that it disputes in good faith if it provides the Licensor with written notice of such dispute (together with reasonable detail of the facts underlying such dispute) within ten (10) days following the date of such invoice. Appropriate personnel from both Licensor and Licensee shall meet and attempt in good faith to resolve the dispute. If within twenty (20) days the disputed invoice remains unresolved, and if the dispute relates to whether amounts were properly charged, the dispute will be submitted to an independent third party invoice auditing firm that is mutually agreeable to by both Licensor and Licensee. The Parties shall cooperate with such invoice auditing firm and shall provide such invoice auditing firm access to such books and records as may be reasonably necessary to permit a determination by such invoice auditing firm. The resolution by such invoice auditing firm shall be final and binding on the Parties. Upon final determination that any amount in dispute is owed to the Licensor , the Licensee shall promptly pay such amount, together with interest at a rate equal to 3 060517 HCBOC Page 47 Customer-driven software that works/ SOFTWARE LICENSE AND SERVICES AGREEMENT one and one-half percent ( 1. 5%) per month from the original due date of such amount to the date of actual payment. The terms of the Parties' engagement with such invoice auditing firm shall stipulate that such firm shall use commercially reasonable efforts to complete its work within thirty (30) days following its engagement. The non-prevailing Party shall be responsible for the invoice auditing firm fees incurred due to the disputed invoice. 7. Warranties 7.1 Licensor Software Warranties. With respect to the Licensor Software, Licensor warrants that: (a) Licensor has taken all commercially reasonable steps to prevent the Licensor Software from containing any computer viruses, Trojan horses, time bombs, cancel bots or other computer programming routines that are intended to detrimentally interfere with, surreptitiously intercept or expropriate any system, data or personal information, and (b) for a period of ninety days after the Effective Date ("Warranty Period"), the Licensor Software will operate substantially in accordance with the Documentation. In the event of a breach of any of the foregoing warranties reported to Licensor in writing, provided that any such breach of the warranty set forth in foregoing clause shall be reported in writing during the Warranty Period, Licensee's sole remedy for such breach shall be to have Licensor use commercially reasonable efforts to promptly correct, replace or provide a work around for such error or failure, at no charge to Licensee. The foregoing warranties and remedies apply only to the most recent version of the Licensor Software, and shall not apply to any breach, fault or error that arises out of or relates to Licensee's failure to use the Licensor Software in accordance with the Documentation , any misuse, corruption or abuse of, or modification to, the Licensor Software by any entity or individual other that Licensor, any combination, interface, or incorporation of Licensor Software with or into any other software , or any use of the Licensor Software with any software or equipment not approved in advance in writing by Licensor. 7.2 Licensor Services Warranties. licensor warrants that all services that are performed under this Agreement will be performed in a professional and workmanlike manner by qualified personnel, and Licensor has the required skills and experience to perform such services. Licensee's sole remedy for breach of a warranty in Section 7 .2 shall be to have Licensor use commercially reasonable efforts to promptly correct, replace or provide a work around for such breach, at no charge to Licensee. 7 .3 Licensor General Warranties. Licensor represents and warrants that Licensor owns, or has all necessary rights to, the Licensor Software and Documentation, and has all necessary rights and authority to grant the rights granted hereunder to Licensee and to carry out its obligations hereunder. 7.4 Mutual Warranties. Each Party represents and warrants to the other Party: (a} such Party's e xecution, delivery and performance of this Agreement have been authorized by all necessary corporate action, do not violate in any material respect the terms of any law, regulation , or court order to which such Party is subject, do not violate the terms of any material agreement to which licensor is a party, and are not subject to the consent or approval of any third party, (b) this Agreement is the valid and binding obligation of such Party, enforceable against such Party in accordance with its terms , except as may be limited by bankruptcy, insolvency, reorganization or other similar laws relating to creditors' rights generally, or general equitable principles, (c) such Party is not subject to any pending or. to such Party's knowledge, threatened litigation or governmental action which could interfere with such Party's performance of its obligations hereunder, and (d) such Party has secured or shall secure all material permits , licenses . regulatory approvals and registrations to the extent necessary to perform its obligations hereunder. 7.5 Disclaimer of Warranty. EXCEP T AS SET FORTH IN SECTIONS 7.1 to 7.4, LICENSOR DOES NOT MAKE , AND HEREBY DISCLAIMS , ALL OTHER REPRESENTATIONS OR WARRANTIES, WHETHER EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, WARRANTIES OF TITLE , MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPO SE, ACCURACY , NONINFRINGEMENT OF THIRD PARTIES ' RIGHTS , AND SECURE, ERROR-FREE OR UNINTERRUPTED OPERATION. 4 060517 HCBOC Page 48 Customer-driven software thot works/ SOFTWARE LICENSE AND SERVICES AGREEMENT 7.6 LIMITATION OF LIABILITY. EXCEPT FOR BREACHES OF SECTION 8 (CONFIDENTIALITY) OR INDEMNITY OBLIGATIONS UNDER THIS AGREEMENT, (I) NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR A.NY LOSS OF PROFITS , LOSS OF BUSINESS, LOSS OF USE OR DATA, INTERRUPTION OF BUSINESS, OR FOR INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY KIND IN CONNECTION WITH THIS AGREEMENT, EVEN IF THE PARTY SHALL HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES , OR FOR ANY CLAIM AGAINST THE OTHER BY ANY THIRD PARTY AND (II) LICENSOR'S LIABILITY TO LICENSEE UNDER THIS AGREEMENT SHALL NOT EXCEED AN AMOUNT EQUAL TO THE AMOUNT ACTUALLY PAID BY LICENSEE TO LICENSOR PURSUANT TO THIS AGREEMENT DURING THE TWELVE MONTH PERIOD IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO SUCH LIABILITY. Licensee acknowledges and agrees that (i) it is solely responsible for providing and ensuring the proper training of its drivers, owners or operators in the operation of the motor vehicle or motor vehicles (i.e. any automotive machinery utilized for the transport of persons or goods in which Foxster Solutions Products has been incorporated or installed), (ii) Licensor shall not be liable to Licensee or any other entity or individual for any claim or action including costs arising out of the use or misuse of any motor vehicle operated by or on behalf of the Licensee or any such entity or individual in connection with this Agreement, including any personal injury or property damage claim or action, and Licensee shall defend, indemnify and hold Licensor harmless from any such claim or action, and (iii) Licensee shall include this paragraph, or the substance thereof, in any agreements between Licensee and any third party involving any Licensor Property. 8. Confidentiality 8.1 Confidentiality Obligations. Each Party acknowledges that Confidential Information may be disclosed to the other Party in connection with this Agreement. Each Party agrees (i) that, during and following the Term of this Agreement, it shall hold in strict confidence the other Party's Confidential Information and prevent disclosure thereof, except as expressly permitted herein , and will use such Confidential Information only for the purpose of exercising such Party's rights and perform such Party's duties and obligations under this Agreement ("Permitted Purpose") and, without limiting the foregoing, (ii) such Party will take all reasonable steps. at least substantially equivalent to the steps such Party takes to protect its own proprietary information, to (a) prevent use of the other Party's Confidential Information for any purpose other than the Permitted Purpose, and (b) prevent the disclosure of the other Party's Confidential Information, other than to such Party's employees, officers, directors, other representatives, and contractors, who (1) must have access to such Confidential Information for such Party to and (2) each agree to be bound to such Party by written agreements including provisions of confidentiality with respect to such Confidential Information that are no less protective of than those provided herein. Each Party acknowledges that the other may suffer irreparable damage in the event of any material breach of the provisions of this Section 8 (Confidentiality). Accordingly, in such event. an aggrieved Party may seek preliminary and final injunctive relief, as well as any other applicable remedies at law or in equity against the Party who has breached or threatened to breach this Section 8 (Confidentiality). 8.2 Exclusions. The Parties ' obligations set forth in Section 8.1 (Confidentiality Obligations) shall not apply with respect to any portion of the Confidential Information that: (a) was in the public domain at the time it was disclosed to or observed by the receiving Party : (b) entered the public domain through no fault of the receiving Party; (c) is rightfully received by the receiving Party from a third party without a duty of confidentiality: (d) is independently developed by the receiving Party without reference to or incorporation of the other Party's Confidential Information; (e) is disclosed as required by administrative , legislative, or judicial demand or order, except that the receiv ing Party will disclose only such information as is legally required and will use reasonable efforts to obtain confidential treatment for any Confidential Information that is so disclosed and, to the extent not prohibited by applicable law, will provide the disclosing Party notice of such possible disclosure 5 060517 HCBOC Page 49 Customer-driven software that works! SOFTWARE LICENSE AND SERVICES AGREEMENT prior to disclosure in order to allow an opportunity for the disclosing Party to contest such disclosure; or (f) is disclosed with the other Party's prior written approval . 8.3 Return of Confidential Information. Each Party agrees to return to the other Party or, at the request and instruction of the disclosing Party, destroy, and certify that it has destroyed, all material embodying Confidential Information (in any form or medium and including, without limitation. all summaries, copies and excerpts of Confidential Information) at any such time as the disclosing Party may so request. 9. Indemnification 9.1 Indemnification by Licensor. Licensor shall to the extent allowed by state law indemnify, defend and hold harmless Licensee , and its officers , directors, employees and agents, from and against any and all claim, action, demand, or suit made or threatened by any third party (collectively, "Claims") and all related losses, expenses, damages, costs and liabilities, including reasonable attorneys' fees and expenses incurred in investigation or defense (collectively, "Damages"), to the extent such Claims or Damages arise out of or relate to an allegation that the Licensor Software, Documentation or services provided by Licensor hereunder, or Licensee's use of the same in accordance with this Agreement, infringe , misappropriate, or otherwise violate any third party's U.S. intellectual property rights. Licensor's indemnity obligation herein shall not extend to any Claims or Damages based on an unauthorized modification , combination or use of the Licensor Software by Licensee. 9.2 Notification of 3rd Party Claims. Licensor will promptly notify Licensee of any threat, warning, claim or action against Licensor or suppliers, that could have an adverse impact on Licensee's use of the Licensor Software . 9.3 Third-Party Products and Services. The Parties understand and agree that Licensor is not the manufacturer of the third party products or the provider of any third party services. As such, Licensor does not warrant or guarantee the condition or any other aspect of any third party products or third party services ("Third Party Product Exposures "). Furthermore, the Licensee is responsible for any performance and warranty related to any third party products or third party services used by or on behalf of the Licensee and will directly manage and coordinate with the applicable product or services vendor for any such issues. 9.4 Remedies. If Licensor informs Licensee or Licensee determines that it must discontinue use of the Licensor Software, the Documentation, or any service furnished under this Agreement because of an existing or anticipated Claim that the Licensor Software, Documentation. or service infringes, misappropriates or otherwise violates any intellectual property right of a third party, Licensor, at its own expense and in its reasonable discretion, shall either: (a) secure for Licensee the right to continue using the Licensor Software, Documentation, or service; (b) replace or modify the Licensor Software, Documentation, or service to make it non-infringing; provided, however, that such modification or replacement shall not degrade the operation or performance of the Licensor Software , Documentation, or service ; or if Licensor determines (a) or (b) to be commercially unreasonable, then (c) terminate this Agreement and refund to Licensee any unamortized portions of the fees paid by Licensee, based on a straight line amortization over a five-year useful life for the Licensor Software. 9.5 Indemnification by Licensee. Licensee shall indemnify, defend and hold harmless Licensor, and its officers, directors, employees, agents , and other representatives and contractors from and against any and all Damages arising out of or relating to (a) Licensee's breach of or default under any provision of this Agreement. or (b) any unauthorized modification , combination or use of the Licensor Software made by or on behalf of Licensee. 9.6 Online Liability Waiver. 6 a. It is the Licensee's respon sibility, and Licensor shall have no responsibility, to maintain control over all entities and individuals to whom Licensee provides any username and/or password information required to access and/or use Licensor Software . If the Licensee needs to change passwords, it is Licensee's responsibility to notify Licen sor in writing. 060517 HCBOC Page 50 =-~ '-,. Customer-driven software that works / SOFTWARE LICENSE AND SERVICES AGREEMENT b. Should any confidential data or other Confidential Information of or relating to Licensee or Licensee's business be accessed or misappropriated using any usernames and passwords provided to the Licensee, the Licensor will not be held responsible. 9.7 Defense and Settlement. A Party seeking indemnity ("Indemnified Party") shall provide the other Party ("Indemnifying Party") prompt notice of any such Claim made against it for which it is entitled to indemnity hereunder. Each Party shall reasonably cooperate with the other Party in the defense of any such Claim including appeals, negotiations and any settlement or compromise thereof, provided that Indemnifying Party shall control the defense , negotiations and settlement or compromise thereof and shall keep the Indemnified Party informed of the proceedings and review and consider input from the Indemnified Party; provided, that Indemnified Party shall be given the right to approve in advance the terms of any settlement or compromise with respect to such matter to the extent that such settlement or compromise requires Indemnified Party to admit any liability or pay any amounts not otherwise indemnified by Indemnifying Party hereunder, and such approval shall not be unreasonably withheld by Indemnified Party. 10. Notices Any notice, approval, request, authorization, direction or other communication under this Agreement will be given in English in writing and will be deemed to have been delivered and given for all purposes (i) on the delivery date if delivered by confirmed facsimile ; (ii) on the delivery date if delivered personally to the party to whom the same is directed; (iii) one business day after deposit with a commercial overnight carrier. with written verification of receipt; or (iv) seven business days after the mailing date, if sent by U.S. mail, return receipt requested, postage and charges prepaid, or any other means of rapid mail delivery for which a receipt is available. Licensor's and Licensee's Addresses for receipt of notices are provided on Schedule A. 11. Term and Termination 11.1 Term. Unless terminated earlier in accordance with Section 11.2, the term of the agreement will commence immediately upon execution hereof by the Parties' respective duly authorized representatives and will continue for an initial term of one year ("Initial Term"). At the end of the Initial Term, the Agreement will be renewed automatically on a month to month basis unless otherwise terminated by either Party on a thirty (30) day written notice and shall continue in accordance with its provisions (each such month, a "Renewal Term", and any and all such Renewal Terms, along with the Initial Term. collectively, the "Term"). 11.2 Termination: Effect of Termination. A Party may terminate this Agreement as follows : (a) if the other Party breaches a material obligation under this Agreement, and fails to cure such breach within thirty (30) days after the date such other Party receives from the non-breaching Party a reasonably-detailed written notice of the breach and a demand for cure, (b) immediately by written notice if the other Party (i) materially breaches Section 8 (Confidentiality), or (ii) files a petition in bankruptcy, makes a general assignment for the benefit of its creditors, has a receiver appointed or applied for it, or winds up or liquidates. Upon termination, Licensee shall return to Licensor any and all copies of the Licensor Software and Documentation in Licensee's possession or under Licensee's custody or control, and pay all accrued but unpaid fees and expenses, provided, this shall in no way limit any legal or equitable remedies that Licensor to which may be entitled. Any advance fees paid by Licensee for services not supplied by Licensor prior to any such termination will be refunded, within 90 days of notice of termination. 11.3 This Agreement may be canceled or terminated at any time by the Licensee or the Licensor with or without cause by providing the other thirty (30) days written notice of such termination . Upon receipt of such notice. all work and labor being performed shall immediately cease. pending final cancellation at the end of such thirty (30) day period. Licensor shall be compensated in accordance with the terms of this Agreement for all work accomplished prior to the receipt of notice of such termination. Licensor shall invoice Licensee for all work performed within thirty (30) days after the termination notice. 7 060517 HCBOC Page 51 Cu stomer-driven software thot wo rks/ SOFTWARE LICENSE AND SERVICES AGREEMENT Upon termination and provision of a prior written request to Licensor, Licensee may export a copy of its current database master(s), if any, stored in Licensor Software, provided that any such export shall be arranged by Licensor and shall comply in all respects to the confidentiality provisions hereof. 12. Survival The Parties hereto agree that any provisions of this Agreement requiring performance or fulfilment by other Party after the termination of this Agreement shall survive such termination, including without limitations Sections 1, 4, 7.5, 7.6, 8, 9, 12, and 13 . 13. General 13.1 Entire Agreement. This Agreement (including all attachments) constitutes the entire agreement between the Parties concerning the subject matter hereof and supersedes all prior and contemporaneous proposals, agreements and communications, whether oral or written , between the parties relating to the subject matter hereof, and all past courses of dealing or industry custom. This Agreement may be amended only by a writing signed by the duly authorized representatives of both Parties. 13.2 Independent Contractors. In performing this Agreement, the Parties are independent contractors, and nothing contained in this Agreement shall be construed or implied to create an agency, partnership or employer and employee relationship between the Parties. Except as expressly set forth in this Agreement, at no time shall either Party make commitments or incur any charges or expenses for , or in the name of, the other Party. 13 .3 Assignment. Neither Party may assign this Agreement or any right, interest or benefit under this Agreement without the prior written consent of the other Party, such consent not to be unreasonably withheld; provided that in the event of a change in control of a Party, except for a change of control of Licensee to a direct or indirect competitor of Licensor, either Party shall have the right to assign this Agreement to a successor that acquires substantially all of the assets or equity of such Party. Subject to the foregoing , this Agreement will be fully binding upon , inure to the benefit of and be enforceable by the Parties hereto and their respective successors and permitted assigns. Notwithstanding the foregoing, Licensor may subcontract the· performance of any or all of its obligations under this Agreement , provided it remains directly liable to Licensee. 13.4 No Third Party Beneficiaries. The Parties acknowledge that the covenants set forth in this Agreement are intended solely for the benefit of the Parties, their successors and permitted assigns. Nothing in this Agreement, whether express or implied, shall confer upon any person or entity, other than the Parties, their successors and permitted assigns , any legal or equitable right whatsoever to enforce any provision of this Agreement. 13.5 Severability/Waiver. If any provision in this Agreeme.nt should be held illegal or unenforceable by a court having jurisdiction, such provision shall be modified to the extent necessary to render it enforceable without losing its intent, or severed from this Agreement if no such modification is possible, and other provisions of this Agreement shall remain in full force and effect. A waiver by either Party of any term or condition of this Agreement or any breach thereof, in any one instance, shall not waive such term or condition or any subsequent breach thereof. 13.6 Dispute Resolution. In the event of a dispute between the Parties with respect to the Agreement which dispute cannot be settled following good faith efforts by the Parties' project teams, then the dispute shall be referred for resolution to appropriate members of the executive team of each Party who shall meet and resolve the d ispute , if possible, within fifteen (15) business days from the date of such reference . If said members of the executive team of each Party are unable to resolve the dispute within fifteen (15) business days, then the dispute shall be referred to a single arbitrator appointed jointly by the Parties. In the event that the Parties cannot agree as to the single arbitrator to be appointed , then such arbitrator shall be appointed pursuant to the Rules of the American Arbitration Association. The arbitration shall be held in such place as 8 060517 HCBOC Page 52 Cu stomer-driven software thot works / SOFTWARE LICENSE AND SERVICES AGREEMENT the arbitrator shall select and shall be adjudicated in accordance with the aforementioned Rules and the decision of the arbitrator shall be made within thirty (30) days from the appointment of the arbitrator and be final and binding upon the parties. The arbitrator's fees and expenses shall be paid by the Parties as determined by the arbitrator. 13. 7 Governing Law. All questions, issues or disputes arising out of or under this Agreement, including without limitation any interpretation of any of the terms and conditions, shall be governed by the laws of the State of North Carolina , without resort to the conflict of law provisions thereof. In the event suit is commenced to enforce this Agreement, costs of said suit including reasonable attorney's fees in all proceedings, trials, investigations, appearances, appeals and in any bankruptcy proceeding or administrative proceeding shall be paid to the prevailing Party by the other Party. In the event any litigation or other action to enforce the terms and conditions hereof is commenced by either Party to enforce this Agreement, such litigation or action will be filed and litigated only in a court of competent jurisdiction located in the State of North Carolina. Each Party waives any and all rights to have this action brought in any place other than the State of North Carolina 13.8 Force Majeure. Except in connection with a Party's payment obligations hereunder, neither Party will be liable for, or be considered to be in breach of or default under this Agreement on account of, any delay or failure to perform as required by this Agreement as a result of circumstances beyond the reasonable control of such Party including acts of God, acts of any governmental or supra-national authority, war or national emergency, riots, civil commotion, fire, explosion, flood, epidemic, lock-outs (whether or not by that Party), strikes and other industrial disputes (in each case, whether or not relating to that Party's workforce), restraints or delays affecting shipping or carriers, inability or delay in obtaining supplies of adequate or suitable materials and currency restrictions. 13.9 Section Headings. Section and other headings contained in this Agreement are for references only and shall not affect in any way the meaning or interpretation of this Agreement. 13.10 Counterparts: Facsimile. This Agreement may be executed in counterparts, each of which shall be deemed to be an original and all of which when taken together shall constitute one agreement. Facsimile or electronic signatures shall be deemed original signatures. 13.11 Publicity. Neither Party will make any public statements regarding the existence of this Agreement nor the relationship described herein, without the prior written consent of the other Party, except as required by law or as otherwise provided for herein. Notwithstanding the foregoing, Licensor shall have the right to use Licensee's name in customer lists that identify a substantial number of Licensor's customers, and Licensor shall provide a copy of any such listing to Licensee to the extent distributed to any third parties. 13.12 Audits. Licensor may p erform audit(s) on the use of the Software and Documentation upon giving Licensees written notice of at least five (5) business days. Licensee agrees to make the necessary operational re cords, databases, equipment, employees and facilities available to Licensor for the audit(s). The purpose of the audit will be to verify compliance with the terms and conditions of this Agreement. 14. Insurance 14.1 Insurance. At a minimum , during the Term of this Agreement Licensor will maintain in full force and effect, at Licensor's expense : (a) Commercial General Liability Insurance with limits of $2,000,000 combined single limit for bodily injury, death, and property damage. including personal injury, contractual liability, independent contractors , broad-form property damage and products and completed operations coverage ; (b) Technology Errors and Omissions Insurance in an amount not less than $2,000,000 per occurrence. (c) Cyber Liability Insurance with limits of $1,000,000 per occurrence. 14.2 Provisions. Licensor shall provide Licensee with a certificate of insurance evidencing that the required minimum coverage is in effect and that each Commercial General Liability Names Licensee , its subsidiaries, direc tors, officers and employees as additional insureds to the extent permitted. Licensor shall provide a waiver of subrogation clause in favor of the additional insureds and provide that all insurance provided by the 9 060517 HCBOC Page 53 ----... Customer-driven software thot works / SOFTWARE LICENSE AND SERVICES AGREEMENT Licensor shall be primary and that any other insurance maintained by or available to Licensee shall be excess only and shall not contribute with this insurance. Such insurance shall also cover the acts or omissions of Licensor's subcontractors under this Agreement. Such insurance shall require the insurer to provide Licensee thirty (30) days advance written notice of any cancellation or adverse material change with respect to any of the policies. If Licensor fails to procure or maintain in force the insurance specified herein, Licensee may procure such insurance and the cost thereof shall be borne by Licensor. 14.3 Liability. The insurance provided by Licensor hereunder shall operate independent and apart from any obligations imposed upon Licensor under the indemnification provisions of this Agreement, and that in no event will the coverage or limits of any insurance maintained by Licensor under this Agreement , or the lack or unavailability of any other insurance, limit or diminish in any way Licensor's obligations or liability to Licensee hereunder. 14.4 Enforcement. Licensor's failure to provide and keep in force the aforementioned insurance shall be regarded as a material default hereunder, entitling Licensee to exercise any or all of the rights and remedies provided hereunder. IN WITNESS WHEREOF, each Party has caused this Software License & Services Agree m e nt to be e xecuted by its authorized representative to be effective as of the date hereof. . . . . . ............ Foxster Solutions, Inc., dba CTS Software S ig nature: Print ed Name: Amie Green Titl e: Fi nanc e Di rector Date: May 2 2 , 2017 County of Harnett Signature: Printe d Name : Title: Date: [Remainder of page intentionally left blank.] 10 THIS INSTRUME.Nl HAS BEEN li>REAUDITED IN THE MANNER REQUIRED BYT ELOCALGOVERNMENTBUDG£T ,\ Ft CAL NTROL ACT 060517 HCBOC Page 54 Customer-driven softwore tha t works! SOFTWARE LICENSE AND SERVICES AGREEMENT SCHEDULE A This Schedule A is made part of and incorporated in that certain Software License and Services Agreement, by and between Foxster Solutions., Inc., dba CTS Software, a North Carolina corporation, located at Post Office Box 57, Swansboro, North Carolina 28584 {"Licensor"), and County of Harnett, Harnett Area Rural Transit System, located at 250 Alexander Drive. Lillington. NC 27546 ("Licensee"), effective date as of May 22. 2017 {"Agreement"). All capitalized terms used by not defined in this Schedule A shall have the respective meanings ascribed to such terms in the Agreement. 1. License Fees; Maintenance and Support Fees The Licensor's Software as mentioned in this contract may consists of, but not be limited to: ~ Trip Master Enterprise Edition; ~ Intelligent Automated Scheduling; ~ Interactive Voice Response System;~ ParaScope -Tablet Interface. STANDARD: 1.1 The Licensee agrees to pay the Licensor a onetime fee of$ 42,645.00 for use of the Licensor Software in accordance with the Agreement. Such payment will be due and payable within thirty (30) days after receipt of the applicable invoice. 1.2 Beginning on the Effective Date of the Agreement, Licensee shall pay Licensor the fees set forth in Attachment 1 hereto, which hereby is incorporated by reference herein (" Attachment 1 "} for all Support Services {as defined in Schedule B of the Agreement) for up to 27 vehicles and 7 License/User ID : a. If such fees are to be paid annually, payment will be due and payable within thirty (30) days after receipt of the applicable invoice. b. If Licensee elects to pay such fees monthly, Licensor will submit the monthly invoice via email on the first day of each month , and su c h fees shall be due and payable by the fifth day of such month. c. Payments not received by the due date will be subject to late fees and suspension of Support Services. 1.3 Under terms of the Agreement, the Licensor will charge Licensee an additional fee per vehicle per month of$ 25.00 for each additional vehicle above the number contained in 1.2. 1.4 Under terms of the Agreement, the Licensor will charge Licensee an additional price per License/User ID per month of$ 25.00 for each additional License/User ID above the number conta ined in 1.2. 1 .5 When applicable , under terms of the Agreement, Licen sor will cover up to 8000 calls. 1.6 Full pricing and other details for any fees described in this Schedule A are set forth in Attachment 1. 2. Training 2.1 Licensor shall provide training and support services to Licensee. These services will be provided at Licensee's facility, Licensor's facility or remotely , as determined by Licensor in its sole and exclusive discretion . Charges for such services will be billed at the rate of$ 350.00 per day for 8 days. Onsite training is elected , there will be a charge of$ 2 ,000.00 for travel, lodging , meals and related expenses. 2.2 Retraining of Licensee's employees shall be charged at Licensor's training rate ($100.00 per hour) with a one hour minimum and will include reimbursement by Licensee of any and all expenses 060517 HCBOC Page 55 ------·----~ -...... . -,.. ~ -.. _ Customer-driven software that works! SOFTWARE LICENSE ANO SERVICES AGREEMENT SCHEDULE A incurred by Licensor in connection therewith. Such charges shall be charged and billed separately and are in addition to all other charged fees. 3. Addresses for Notices: For Foxster Solutions, Inc., dba CTS Software ("Licensor"): Foxster Solutions, Inc., dba CTS Software PO Box 57 Swansboro, North Carolina 28584 Attn: Adam Fox, President (800) 704-0064 Licensor has the right to change the address for notifications by notifying Licensee in accordance with the notice provisions of the Agreement. For County of Harnett, Harnett Area Rural Transit System ("Licensee"): County of Harnett, Harnett Area Rural Transit System 250 Alexander Drive Lillington, NC 27546 Attn: Larry Smith Phone Number: (910) 814-4019 IN WITNESS WHEREOF, each Party has caused this Software License & Services Agreement Schedule A to be executed by its duly authoriz ed representative to be effective as of the date executed by both Parties. 2 Foxster Solutions, Inc., dba CTS Software Signature: Printed Name: Amie Green Title : Finance Director Date: May 22, 2017 County of Harnett Signature: Printed Name: Title: .... . . . . . . . ·~ . . . . ... Date: : ,: · · :I: ·e.········· ~~~~~~~~~~~--,-.... !: ... :-:-:-.·.·.· ffl ·.:.·~·.·:-: .. : THIS INSTRUMENl HAS BEEN P'REAUD ITED IN TH E MAN NER REQUIRE[, BYTHE LOCAL GOVERNME NTBUDGET A D F1SC A NT~OL ACT 060517 HCBOC Page 56 3 Customer-driven software tha t works/ SOFTWARE LICENSE AND SERVIC 'ES AGREEMENT SCHEDULE A Attachment 1 [Insert pricing details.I 060517 HCBOC Page 57 ~ T r i p Mast e r Attachment #1 ~ County of Harnett, Hamett Area Rural Transit System 27 Vehicles 7 Licenses Software Unit Price Unit QuantfW Amount Trip Master Enterprise Edition $8,495.00 Lot 1 $8,495.00 Navteq Navstreets Mapping Module $995.00 Lot 1 Waived ParaScope -MDC/AVL In-Office Interface $2,995.00 Lot 1 $2,995.00 ParaScope Tablet MDT License $495.00 Each 27 $13,365.00 Automated Scheduling Module $4,995.00 Lot 1 $4,995.00 IVR Automated Call Reminder Module $4,995.00 Lot 1 $4,995.00 $34,845.00 Additional Items Unit Price Unit Quantity Amount Licensing {beyond 5 included) $500.00 Each 2 $1,000.00 Data Acquisition, Conversion and Installation $1,000.00 Lot 1 Free Training (30 Day Implementation Plan) Project Management $500.00 Day 1 Free Online Remote System Set Up $500.00 Day 2 Free Online Remote System Training $100.00 Session 5 Free Onsite Implementation and Acceptance $350.00 Day 8 $2,800.00 Travel $2,000.00 Lot 2 $4,000.00 Additional Items Total $7,800.00 Ongoine Monthly Maintenance and Sup~ort Unit Price Unit Quantity . Amount Updates, Maintenance and Support Base (includes 5 --~ licenses, unlimited toll free technical support, Software $500.00 Lot 1 $500.00 and GIS updates, nightly database backup, and dedicated server hosting). Vehicle Fleet $10.00 Each 27 $270.00 Auto Scheduling License Fee $7.50 Each 27 $202.50 ParaScope License Fee $7.50 Each 27 $202.SO Automated Call Reminder Fee (8000 calls) $250.00 Lot 1 $250.00 Additional License $25.00 Each 2 $50.00 -··-V -~ ·-Monthly Maintenance and Support Total $1,475.00 Upfront Total $42,645.00 Ongoing Monthly Maintenance and Support Total $1,475.00 060517 HCBOC Page 58 Customer-driven software that works / SOFTWARE LICENSE AND SERVICES AGREEMENT SCHEDULE 8 This Schedule B is made part of and incorporated in that certain Software License and Services Agreement, by and between Foxster Solutions, Inc., dba CTS Software, a North Carolina corporation, located at Post Office Box 57, Swansboro, North Carolina 28584 ("Licensor"), and County of Harnett, Harnett Area Rural Transit System , located at 250 Alexander Drive. Lillington. NC 27546 ("Licensee"), effective as of May 22, 2017 ("Agreement"). All capitalized terms used by not defined in this Schedule A shall have the respective meanings ascribed to such terms in the Agreement. 1. Support Services/Service Level Agreement Licensor's maintenance and support services for the Licensor Software are set forth in this Schedule B (collectively, "Support Services"). During the Term of the Agreement, Licensor will provide the following Support Services if and to the extent that the Licensor Software does not operate substantially in accordance with the Documentation. 2. Overview 1.1 This Schedule B is designed to address any needs and issues with respect to the Licensor Software that may be raised by Licensor's customers on an ongoing basis. Licensor's goal is to provide a highly available system that delivers benefits to our customers. 1.2 This Schedule B seeks to provide as much flexibility for Licensor's customers as possible by utilizing user documentation, training manuals and the system knowledge base. 1.3 This Schedule B seeks to provide insight into the processes, procedures, and response target times for customer technical support requests that help Licensor to meet its commitment to all customers. 1.4 Licensor is committed to resolving customer needs and issues quickly and professionally. Customer support issues are resolved by highly skilled software engineers and support specialists, allowing customers to have quick access to persons with the technical ability to solve any needs and/or issues. Support will be handled via phone and email in the event that Licensor's support specialists are not at the customer site. 1.5 The infrastructure for this plan is a request tracking system used to facilitate the process of tracking and solving customer needs and issues. Every support request is logged into the system and is accessible by all Licensor's support specialists. 1.6 During and after scheduled down-time Licensor's support specialists are on "high alert " to ensure that any issues, questions, or support requests from the customer are handled and resolved as promptly as possible. 1.7 Customer support is available 24 hours a day, 7 days a week. 3. Assignment of Support Request Severity When a customer has opened a support request and reaches a support specialist, the specialist will assess the severity of the request based on the customer's description of the issue. Table 1 below describes the definitions used in identifying and assigning a severity to the customer's reported issue. I Table 1 ~ Severity Definitions 060517 HCBOC Page 59 2 Customer-driven software that works / Severity Critical High Medium Low SOFTWARE LICENSE AND SERVICES AGREEMENT SCHEDULE B Criteria Customer's production system is down. Foxster Solutions product is unusable resulting in total disruption of work or other critical business imoact. No workaround is available. Major feature/function failure. Ooerations are severely restricted. A workaround is available. Minor feature/function failure. Product does not operate as designed, minor impact on usage, acceptable workaround is available. Minor issue. Documentation, aeneral information, enhancement reauest, etc. 4. Response and Resolution Targets Licensor's Support Services response and resolution targets are described below: Response: When Licensor's Support Services personnel receive a support request, a support specialist will provide feedback to the customer that the request has been logged and assigned to the appropriate resource. The exact response (described below) will vary depending on the support method used by the customer, and the response time will commence as soon as the support request is received and the support specialist has a clear understanding of, and the ability to reproduce or identify from the system log, the issue at hand ("Support Request"). E-Mail: An automated e-mail reply will be sent immediately after receiving an e-mail Support Request. A support specialist will reply to the e-mail with a Support Request ID # and a time frame when to expect a response or contain a request for additional information. Phone: A support specialist will answer the call or respond to a call that has gone to voice mail, document product specific information in the support request, provide the customer with a Support Request ID# and begin support activities. Resolution: An answer, fix or a satisfactory workaround to the question (s) raised and/or issue(s) identified in the Support Request. Solution: The long-term resolution to the question (s) raised and/or issue(s) identified in the Support Reauest, issue, or auestion. Table 2 -Response and Resolution Targets Severity Target Response Target Resolution Solution (1 or more of the followina) Critical 1 Business Hour Within 4 hours from • Satisfactory workaround actual response. is provided. • Product patch is provided . • Fix incorporated into future release. 060517 HCBOC Page 60 Customer -driven sojtwor e that works/ High Medium Low SOFTWARE LICENSE AND SERVICES AGREEMENT SCHEDULE B • Fix or workaround incorporated into Solution Librarv. 8 Business Hours Within 36 hours from • Satisfactory workaround actual response. is provided. • Product patch is provided . • Fix incorporated into future release. • Fix or workaround incorporated into Licensor's collection of Licensor Software Solutions ("Solution Library"). 24 Business Hours Within 15 Business • Answer to question is Days. provided. • Satisfactory workaround is provided . • Fix or workaround incorporated into Solution Library. • Fix incorporated into future release. 72 Business Hours Within 30 Business • Answer to question is Days. provided through FAQ , Knowledge Base, or through trained customer subject matter experts (SME). • Fix or workaround incorporated into Solution Librarv. 5. Assignment of Service Request Status 3 When a customer contacts Licensor's Support Services personnel and requests help to resolve a qu estion or an issue, a Support Request is opened . The following table describes the possible status that may be assigned to a Support Request. Table 3 -Service Request Status Definition Status Criteria New A Support Request ha s just been submitted . It may be assigned to an individual or a aueue. Support specialist has not responded vet to customer. Working Support specialist has responded to the customer regarding the receipt of the Suonort Reauest and is actively pursuina a resolution. 060517 HCBOC Page 61 Customer-driven software that works! On Hold Escalated Closed SOFTWARE LICENSE AND SERVICES AGREEMENT SCHEDULE 8 Support specialist is not actively working on the resolution of the Support Request. Generally, this is due to information pending from the submitter of the Support Reauest. However, Sunoort Reauests mav be out on hold for other reasons as well . A Support Request set to an escalated status means either the Support Request has not been resolved within the target resolution time , or the submitt.er has asked for it to be escalated to the next level of sunnort. Closed status reflect that: The customer and the support specialist agree that a satisfactory resolution has been provided , or The customer understands that there is not a solution to the issue at hand, and the issue is not a result of a product defect , or The support specialist has made multiple attempts to contact the customer that opened the Support Request, and the customer has not responded. Electronic service requests (e-mail) may be closed when a support specialist has provided an electronic reply with a high degree of confidence that the reply will resolve the issue or answer the auestion. Networking and hardware at the customer's site are the sole responsibility of the customer and are not covered in Support Services. A ny issues or pro blems arising out of Customer misuse or unauthorized use o f Licensor Software also is not covered in Support Services. IN WITNESS WHEREOF , each Party has caused this Software Li cense & Services Agre ement Schedule B to be executed by its authorized representative to be effective as of the date executed by both Parties. 4 Foxster Solutions, Inc., dba CTS Software Sign ature: P rinted Name: Amie Gree n Title: Finan c e Director Date : May 22, 2 017 County of Harnett Si nature: ...... • I • • I • Printed Name: Title : Date: THIS INSTRU1\/IENl HAS ElEEN f'REAUDITED IN THE MANNER REQUIRED BYTHELOCALGOVERNMENTBUDGET N Fl CAL CONTKO LACT I • • I c J 060517 HCBOC Page 62 Board Meeting Agenda Item Agenda Item 4-D MEETING DATE: June 5, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Establish/Increase Fees REQUESTED BY: John ouse, Jr., REQUEST: The Board of Health at their regular meeting on May 18, 20 I 7 approved to establish /increase the following fees: NEW FEES CPT Code Description 13490 Unclassified Drug-IUD $900 58300 Insertion of IUD 5830 I Removal/Reinsertion of IUD 96161 Postpartum Depression Screening *Establish Fee Increase 11725 17P (Maternal Health) Thank you for your consideration in this matter. Recommend Charge (340b pricing billing to Medicaid $235) $225 $250 $ 13 $900 FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: \\hcfile2\hthshare\admin \Fileshare\l-Excel\BOH PAT FEE INC-NEW FEES-BOC Requests\age ndaform2017-June 5,2017 IUD.doc Page I of I 060517 HCBOC Page 63 Agenda Item J/-f= Board Meeting Agenda Item MEETING DA TE: June 5, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Approval of Property Liability Insurance Plan REQUESTED BY: Director of Human Resources and Risk Management REQUEST: Requesting Board approval for the selection of the County's property liability insurance carrier with Traveler's Insurance, effective July 1, 2017. This request is based on the search conducted by Surry Insurance Co. ( current insurance brokers) which has resulted in substantial cost savings and the opportunity to obtain higher limits of coverage. Three (3) Request for Proposals received 1 -RFP was received after deadline -Saville Public Entity, 555-Triangle Parkway, Norcross, GA ( did not open this RFP) 1 -RFP just had Broker Insurance -No premium information 1 -RFP was from Surry Insurance (Broker) that contained information for OneBeacon & Travelers. Surry Insurance did approach Brit, BSIG, EMC, Liberty Mutual, Selective and Trident (Argonaut) but these carriers declined to quote. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: P :\B0C\agendaform20l 7.doc Page I of I 060517 HCBOC Page 64 Harnett County, NC Insurance Proposal 5/30/20 17 Limi.ta -$2,000,000/$2,000,000 2016-2017 2017-2018 Line of Coverage Premium Premium Property $2 4 6 ,899.00 $187,302 .00 Inland Marine $18 ,611.00 Included Crime Included $2 ,744.00 General Liability $92 ,187 .00 $52 ,762 .00 Professional Liability Coverages $120,796 .00 $113 ,386 .00 Automobile $2 0 4,437.00 $177,307 .00 Umbrella $26,734 .00 $30,098 .00 Package $709,664.00 $563,599.00 Cyber Liability $17 ,035.00 $17 ,547 .00 Excess WC $161,398 .00 $1 49 ,278 .00 Broker Fee $30 ,000 .00 $40,000.00 Total $918 ,097.00 $770,424.00 Total Decrease (Dollar Amount) $147,673 .00 Total Decrease (Perc e n t age ) (16.08%) 060517 HCBOC Page 65 Board Meeting Agenda Item Agenda Item 4-F MEETING DATE: June 5, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Electronic Records and Imaging Policy Approval Request REQUESTED BY: Ira Hall, Information Technology Director REQUEST: Information Technology (IT) Department requests the approval and adoption of the Electronic Records and Imaging Policy. The proposed policy establishes guidelines and requirements governing the creation, maintenance, use, and retention of County documents and to assign responsibilities for administering these functions. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C :\U sers\gwheeler\AppData\Local\Microsoft\ Windows\IN etCache\Content. Outlook\TPTEQCL V\Records Imaging Policy - Agenda Request Draft.doc Page I of I 060517 HCBOC Page 66 Electronic Records and Imaging Policy For Harnett County June 5, 2017 Type of Government Office: County (X) Municipal ( ) State Agency ( ) *Other ( ) County: _H_a_r_n_ett~C_o_u_n~ty~~~~~~~~~~~~~~ Name of Office: Office Address: Phone: Fax: Email: Harnett County Electronic Records and Imaging Policy, June 2017 Page 1 060517 HCBOC Page 67 Table of Contents 1. Purpose .................................................................................................................................. 3 2. Responsible Parties .............................................................................................................. 3 3. Availability of System and Records for Outside Inspection ........................................... s 4. Maintenance of Trustworthy Electronic Records ............................................................. 5 5. Components of Information Technology System ............................................................. 7 6. Digital Imaging Program Documentation and Procedures ............................................. 7 7. Request for Disposal of Original Records Duplicated by Electronic Means ............... 9 8. Other Electronic Records Management Practices ........................................................ 10 9. Compliance and Electronic Records Self-Warranty ...................................................... 11 Harnett County Electronic Records and Imaging Policy, April 2017 Page2 060517 HCBOC Page 68 1. Purpose The records covered by this policy are in the custody of Harnett County and are maintained for the benefit of county use in delivering services and in documenting county operations. This electronic records policy reflects guidelines set in the North Carolina Department of Cultural Resources publication, Guidelines for Managing Trustworthy Digital Public Records Version 2.0. Complying with this policy will increase the reliability and accuracy of records stored in information technology systems, and will ensure that they remain accessible over time. Exhibiting compliance with this policy will enhance records' admissibility and acceptance by the judicial system as being trustworthy. All public records as defined by North Carolina G.S. § 132-1 are covered by this policy . This includes permanent and non-permanent records , and confidential and non- confidential records . These classifications may warrant different treatments when processing the records . This policy serves as basic documentation of the procedures followed by the county in imaging , indexing, auditing, backing up, and purging electronic records in accordance with the d isposition schedule, and in handling the original paper record , if applicable. This policy also serves to protect those records digitized by the county's digital imaging systems (see Appendix A for list of county supported imaging systems), which reduces required storage space for o riginal documents as the county transitions to a "paperless" digital system , and provides instant and simultaneous access to documents as needed . The form provided in Section 7 of this document, Request for Disposal of Original Records Duplicated by Electronic Means , is completed and submitted to the Department of Cultural Resources whenever the county wishes to dispose of a new se ries of paper records that have been digitized. This policy will supersede any electronic records system policy previously adopted. This policy will be reevaluated at a minimum of every five years, or upon the implementation of a new information technology system, and will be updated as required. A copy of this policy will remain on file at the Department of Cultural Resources. 2. Responsible Parties • Department Supervisor • Information Technology (I T ) Department • Records Creators Department Supervisor Responsibilities in c lude: 1 . Determining access rights to the system . 2 . Approving system as configured by IT. 3. Performing quality assurance checks by sampling the county's imaged records before the original documents are destroyed. Harnett Co unty Electro ni c Reco rd s and Im agi ng Po licy, April 2017 Page3 060517 HCBOC Page 69 4. Creating and updating detailed procedural manuals describing the imaging process. IT Department Responsibilities include: 1. Installing and maintaining equipment and software. 2. Configuring the system according to department needs, including creating and testing applications and indexes. 3. Controlling access rights to the system . 4. Maintaining documentation of system hardware and software . 5. Establishing audit trails that document actions taken on records stored by the document imaging system. 6. Providing backups for system records, and recovering deleted imaged records when necessary. 7. Completing disaster recovery backup at least once every two years. 8. Estab lishing and providing training on equipment and software and providing remedial training as needed. Such training includes, but is not limited to, training on the imaging system . Records Creators Responsibilities include : 1. Attending and signing off on training conducted by county departmental staff or by the Department of Cultural Resources . 2. Creating passwords for computers that a re long , complex, and frequently changed . 3. Creating and managing electronic reco rds in their purview in accordance with these policies and other guidance issued by the Department of Cultural Resources, and complying with all IT security policies . 4. Reviewing the system records annually and purging records in accordance with the retention schedule . 5. Carrying out day-to-day processes associated with the county's imaging program , including: • Designating records to be entered into the imaging system • Noting confidential information or otherwise protected records and fields • Removing transient records • Completing indexing guide form for each record being scanned • Reviewing images and indexing for quality assurance • Naming and storing the scanned images in designated folders • Once approved, destroying or otherwise disposing of original records in accordance with guidance issued by the Department of Cultural Resources . 6. Public employees who have been approved to telecommute or use mobile computing devices must: Harnett County Electronic Records and Imaging Policy, Ap ril 2017 Page4 060517 HCBOC Page 70 • Comply with all information technology security policies, including the county and statewide acceptable use policies, as well as all statutes and policies governing public records • Back up information stored on the mobile device daily to ensure proper recovery and restoration of data files 3. Availability of System and Records for Outside Inspection This county recognizes that the judicial system may request pretrial discovery of the information technology system used to produce records and related materials. County personnel will honor requests for outside inspection of the system and testing of data by opposing parties, the court, and government representatives. Records must be available for inspection and audit by a government representative for the full period required by law and approved records retention schedules, regardless of the life expectancy of the media on which the records are stored. Records must continue to exist when litigation, government investigation, or audit is pending, imminent, or if a court order may prohibit specified records from being destroyed or otherwise rendered unavailable. In order to lay a proper foundation for the purposes of admitting the county's electronic records into evidence, the county will be able to provide up-to-date, detailed documentation that describes the procedural controls employed in producing records; procedures for input control including tests used to assure accuracy and reliability; and evidence of the records' chain of custody. In addition to this policy, such documentation includes: • Procedural manuals -county department • System documentation -IT Department • Training documentation -county department • Audit documentation -county department • Audit trails -IT Department The county will also honor inspection and copy requests pursuant to N.C. G.S. § 132. The county should produce the records in the order they were created and used in the course of business, and in the format in which they were created, unless otherwise specified by the requesting party. However, the county should produce the records in any format it is capable of producing if asked by the requesting party. If it is necessary to separate confidential from non-confidential information in order to permit the inspection or copying of the public records, the county will bear the cost of such separation. 4. Maintenance of Trustworthy Electronic Records • Produced by Methods that Ensure Accuracy • Maintained in a Secure Environment • Associated and Linked with Appropriate Metadata • Stored on Media that are Regularly Assessed and Refreshed Harnett County Electronic Records and Imaging Policy, April 2017 Page 5 060517 HCBOC Page 71 Produced by Methods that Ensure Accuracy All platforms used by the county to create and manage electronic records , including email clients, social media platforms, and cloud computing platforms conform with all Department of Cultural Resources' policies and all applicable security po licies. Maintained in a Secure Environment Security to the system and to the records it holds is maintained in the following ways: • Access rights are managed by the IT department, and are determined by a supervising authority to prevent unauthorized viewing of documents . • The information technology system is able to separate confidential from non- confidential information, or data creators organize and name file systems to reflect confidentiality of documents stored with in. • Confidential information is stored on off-network storage systems, and folders with confidential information are restricted. • Physical access to computers , disks, and external hard drives is restricted. • Duplicate copies of digital media and system backup copies are stored in offsite facilities in order to be retrieved after a natural or human-made disaster. • Confidential material is redacted (by electronically "masking information" or hiding unnecessary pages) before it is shared or otherwise made available. Associated and Linked with Appropriate Metadata Metadata is maintained alongside the record . At a minimum , metadata retained includes file creator, date created, title (stored as the file name), and when appropriate , cell formulae and email header information. Employees are not instructed to create metadata other than metadata that is essential for a file's current use and/or retention. Stored on Media that is Regularly Assessed and Refreshed Data is converted to new usable file types as old ones become obsolete or otherwise deteriorate. The following steps are taken to ensure the continued accessibility of records kept in electronic formats : • Data is audited and assessed yearly . • Media is refreshed every three to five years. The county documents when and how records are transferred from one storage medium to another. • Records are periodically conve rted to new file types, particularly when a new information technology system re quires that they be brought forward in ord e r to properly rend er the fil e . • Metadata is maintained during migration . • Storage media is maintained in a manner and in an environment that promotes bit-level preservation . Humidity does not exceed 50% and should not fall below 30%. Room temperature is set between 65 ° F to 75 ° F. The county adheres to the media manufacturer's recommendations for specific environmental conditions in which th e media should be stored. Harnett County Electronic Records and Im agi ng Po licy, April 2017 Page 6 060517 HCBOC Page 72 • Whatever media is used to store imaged data is clearly labeled w ith enough information that its contents can be determined. 5. Components of Information Technology System • Training Programs • Audit Trails • Audits Training Programs The county department will conduct training for system use and electronic records management, using material published by the Department of Cultural Resources when appropriate. All employees will be made aware of system procedures and policies, trained on them, and confirm by initialization or signature acknowledging that they are aware of the policies and have received training on them. When appropriate, employees will also attend trainings offered by the Department of Cultural Resources on the maintenance of electronic records. Documentation will be maintained for the distribution of written procedures, attendance of individuals at training sessions and refresher training programs and other relevant information. Audit Trails A log of activities on the system is maintained, which show who accessed the system , how and by whom records were created and modified. Audits Audits are designed to evaluate the process or system's accuracy, timeliness, adequa cy of procedures, training provided , and the existence of audit trails. Internal audits are conducted regularly by county department staff. 6. Digital Imaging Program Documentation and Procedures • System and Procedural Documentation • Tra ining • Indexing and Metadata • Auditing and Audit Trails • Retention of Original and Duplicate Records System and Procedural Documentation The IT department is responsible for preparing and updating detailed procedures that describe the process followed to create and recreate electronic records. This documentation will include a description of the system hardware and software. A current procedural manual will be maintained to assure the most current steps are followed and to assure reliable system documentation will be available for judicial or similar proceedings . Each workstation designated as a scanning station will have, at a min imum, the following hardware and software, unless the scanner is collocated by means of a network interface: Harnett Cou nty El ect ronic Records and Imaging Poli cy , April 2017 Page 7 060517 HCBOC Page 73 • Document/image scanner authorized by IT • Driver software for scanner • Imaging software (see Appendix A for list of county supported imaging systems) Training Only designated staff that have been formally trained by county department staff and signed off on training documentation on the use of the imaging software and equipment will be allowed to enter records into the content management system. Components of the training will include basic techniques for image capture, indexing, quality control, security configuration, use of equipment, and general system maintenance. Rights to image and index records will not be assigned until the user has been trained. If a user improperly indexes or scans a document, a county supervisor will address this occurrence with the operator and remedial training will be performed as necessary. Indexing and Metadata All imaged records should be indexed in order to facilitate efficient retrieval, ease of use, and up-to-date information about the images stored in the system. This index should capture the content, structure, and context of the imaged records. It should also be indexed according to guidelines set by the Department of Cultural Resources (see Section 8 of this policy, Other Electronic Records Management Practices, for more information on database indexing). Auditing and Audit Trails The county department imaging staff will conduct a quality control audit following the imaging of a record to ensure that the following features of the imaged record are legible: • Individual letters, numbers, and symbols • Combinations of letters, numbers, and symbols forming words or sentences • Graphics such as signatures, logos, and pictures • Other features of records such as color, shape, texture, etc., that relate to the content of the information Managerial staff for the various units of the county will also periodically audit imaged records for accuracy, readability, and reproduction capabilities. Audit trails built into the imaging system will automatically document who creates, duplicates, modifies, or otherwise prepares records, and what procedures were taken. Audit trails include the success or failure, date, time, and user of the following events: • Add/Edit electronic document • Assign index template • Copy document • Copy pages • Create document/folder • Delete entry Harnett County Electroni c Records and Imaging Policy, April 2017 Page 8 060517 HCBOC Page 74 • Delete pages • Delete volume • Edit image • Email document • Export document • Index creation/deletion/modification • Insert page • Log in/out • Move document • Move pages • Print document Retention of Original and Duplicate Records To obtain permission to destroy original records following imaging, the county will complete Section 7 of this document, Request for Disposal of Original Records Duplicated by Electronic Means. For each new records series to be scanned, the Department of Cultural Resources must approve the destruction of the original records. Permanent records may be imaged for ease of access, but the original documents may not be destroyed unless an analog copy exists prior to the records' destruction. Destruction of original records is allowed only after quality assurance has been conducted on the imaged records, necessary corrections have been made, auditing procedures have been conducted, and the destruction is approved. Prior to destruction of the original record, managerial staff will audit a sample of those records to verify the accurate reproduction of those records. Digital images of scanned records are maintained for the specified retention periods according to the records retention and disposition schedule. The retention period is considered to have begun when the original document was created, not when the electronic reproduction was created. Electronic and digital images of scanned records in a document management system will be considered the "official" county record. Any hard copy generated from the imaged records will be considered the county's duplicate "working" record. A copy of the purchase order and a detailed service-level agreement with all document management systems are maintained. See Section 8 of this policy, Other Electronic Records Management Practices, for more information on contracting out electronic records management services. 7. Request for Disposal of Original Records Duplicated by Electronic Means This form is used to request approval from the Department of Cultural Resources to dispose of non-permanent paper records which have been scanned, entered into databases, or otherwise duplicated through digital imaging or other conversion to a digital environment. This form does not apply to records which have been microfilmed or photocopied, or to records with a permanent retention . Harnett County Electronic Records and Imaging Policy, April 2017 Page 9 060517 HCBOC Page 75 c.0,"EX..,'1.ll:....,,-llf.CORDS $ECTIO~ IT.ffE. I\.ECORDS CE'-.Bl Re<p,1est for Oioposal of Orig,nel Records OupHcMed by Electronic '-leans lfyou,_.quo-.,,<»l(tl,)807-7350a>d._,.lor,..Recold•"°"'9f'M"l'-'Y>l~O>--y TMlonn&.....SID_f_ ... """'lhlo.i,-t11c.a...R..,..,-to.,_ol_..,..,..._ ----nscamod.-..d .. o-..... or"""-d~"""'-91d,gumog~or- OOIMfMln t> • dvu eJ1WOtl'nNlt. Thll fOffll cbft not ~to~ llftlCft ~ bHn ~ or ptGbCO,pH."' b ~ lflt, •peffflaltnl~. Agency Contact Name: Pllone (area code): Mailmg addreu: R,t,cO,f"d SeoH Tdle A grcq, ol lNO#G!ii as had _. t'KCflh t9'1ilflb0tl !..chedlie ~tionol -Spocn:"""'°' .. ..-.. ..- ........ ...,_ ::t \, .. --~ .._-.,..,,..cl"lWln I u~•----.,. I Email: J vmce: lndusiYe- 0.tes (111$1-19!111 . Approx. Yokane ofRKOfds (e.g·llit-· ·s bo ... ·1 A~u,am. a-o.r:m A,,d,-.,..w::aa:w Sate J,.ttlunt ol. Non:b C&mb.a.a ~, .. _ .. ,.,..~ .. ._. .. -,1• 71!>-le~ --,-t~·~ Daa ..... Ret.ntionPeriod As 15-.d '" tKOfds reatfUll'I schld-* 8. Other Electronic Records Management Practices • System Planning • Electronic Records Management • Security and Disaster Backup and Restoration System Planning _.,. Traditional or microfilm media will only be used for the retention of records when conversion to an electronic system is cost prohibitive or when statutes, administrative office codes, or records retention requirements necessitate it. The county maintains support contracts with relative software vendors to keep systems up to date and the county has a 3-4 year lease rotation on all core networking and computer systems . The county will maintain current hardware and software as budget allows and where applicable. Electronic Records Management Harnett County Electronic Records and Imaging Policy, April 2017 Page 10 060517 HCBOC Page 76 System documentation, system access records , digitization and scanning records , metadata, and information maintained by that system is listed in an approved records retention and disposition schedule prior to their destruction or other disposition . Records produced by local agencies are retained for the period of time required by local records retention schedules regardless of format. Any permanent records maintained in electronic form also exist as a paper or microfilm p reservation duplicate copy in compliance with the Department of Cultural Resources' Human-Readable Preservation Duplicates policy . Security and Disaster Backup and Restoration The county has a disaster recovery plan for its electronic data in place , wh ich includes contact information for data recovery vendors and information about back-ups of all data. Security back-ups to protect against data loss are generated for all but the most transitory of files. Routine back-ups are conducted 3-4 times daily depending on the system and are stored in secure off-site storage within the IT Department. Security backups of all imaged documents will be generated nightly and maintained off- site. Imaged documents will be synchronized to a secured offsite location 3 times a day upon document changes or upon document scanning. A backup copy of the scanned data and index database is created on a nightly basis for the purpose of document recovery. Contracting The terms of the service level agreement with document imaging companies detail: • How the vendor provides security , confidentiality , storage , and ba c k-ups for electronic records . • The eq uipment, including hardware and software, used by the vendo r. • The storage e nvironment, including any geographically disparate storage locations. • How the vendor complies with records retention requirements , including what the contractor is able to reproduce should legal proceedings or public records requests be issued . • How the vendor avoids spol iation of evidence once e-discovery has commenced . • How electronic records are to be recovered from the vendor in the event that the system is no longer supported . 9. Compliance and Electronic Records Self-Warranty The completion of this form by all signing employees ' signals that all employe es of the county will adhere to the rules set forth in thi s pol icy. Furthermore , this section is to be used as a self-evaluation tool to ensure that e lectron ic re cords produced by the county are created , reproduced, and otherwise managed in accordance with guidelines for electronic public records publ ished by the North Carolina Department of Cultural Resources . The self-warranting of records in itself does not authorize the destruction of Harnett County Electron ic Reco rd s and Imagin g Po licy , April 2017 Page 11 060517 HCBOC Page 77 records, originals or copies, nor does it change current records retention and disposition scheduling procedures. The county producing electronic records and/or reproductions is responsible for ensuring the records' authenticity and accuracy. The Department of Cultural Resources is not responsible for certifying the authenticity or accuracy of any records, whether originals or reproductions, produced by the originating county. Harnett County Electron ic Records and Imaging Policy , April 201 7 Page 12 060517 HCBOC Page 78 ----------Department Director The records custodian is the person responsible for creating records or managing the staff who creates records. The records custodian certifies that The records created or duplicated by electronic means in this office are prepared in ~--accordance with these guidelines as indicated by the following statements: • Quality -Records are legible, accurate, and complete. • The records are produced or reproduced as part of a regularly conducted activity. • Detailed, documented procedures are in place and followed when the records are created, copied, modified, or duplicated. • The person(s) who creates, copies, modifies, or duplicates the records receives formal training on detailed system procedures prior to records preparation. • Details of the training received are adequately documented through written policies and procedures. • Training records are signed by employee after receiving training. This county will comply with the best practices and standards established by the -~~ Department of Cultural Resources as published on its website. This county will submit to the Department of Cultural Resources Section 7 of this ---policy, Request for Disposal of Original Records Duplicated by Electronic Means, to seek approval for the destruction of original records that have been converted from paper to electronic record. Approved by: Date: Title: Signature: Harn ett County Elect roni c Reco rd s and Imaging Po licy , April 2017 Page 13 060517 HCBOC Page 79 IT Director The IT Director is the person responsible for providing technical support to the records custodians and who may be involved in infrastructure and system maintenance. The IT Director certifies that: ---Audit trails document the identity of the individual(s) who creates, duplicates, modifies, or otherwise prepares the records, what actions are taken by the individual during the course of the process, when these actions are taken, and what the results of these actions are. Audits: • are performed periodically to confirm that the process or system produces accurate results. • confirm that procedures actually followed are in accordance with procedure stated in the system's documentation. • are performed routinely on documents to ensure no information has been lost. • are adequately documented. The process or system hardware and software are adequately documented Backup procedures are in place and comply with best practices, as established by the ---Department of Cultural Resources. Successful disaster recovery back up is completed at least once every two years. Approved by: -----------------~ Title: Signature: FOR DEPARTMENT OF CULTURAL RESOURCES USE Approved by: Title: Signature: Harnett County Electronic Records and Imaging Policy, April 2017 Date: Date: Page 14 060517 HCBOC Page 80 APPENDIX A LaserFiche -County Wide Patagonia -Health Department Northwoods -Social Services A2 (Thomson Reuters) -Register of Deeds CityWorks -Public Utilit ies NCPTS -Tax Department Tritech Inform -Sheriff and 911 communications Fire House -Fire Marshal, Fire Departments, and Emergency Management EMS Charts· EMS Harnett County Electronic Reco rd s and Imaging Policy , Ap ril 2017 Page 15 060517 HCBOC Page 81 Board Meeting Agenda Item Agenda Item L./-G- MEETING DA TE: June 5, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Technology Use Policy Approval Request REQUESTED BY: Ira Hall, Information Technology Director REQUEST: Information Technology (IT) Department requests the approval and adoption of the Technology Use Policy. The proposed policy establishes guidelines and requirements governing the acceptable use of County technology resources. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\U sers\gwheeler\AppData\Local\Microsott\ Windows\!NetCache\Content.Outlook\TPTEQCL V\ Tech U sePolicy -Agenda Request Draft.doc Page I of 1 060517 HCBOC Page 82 Harnett County TECHNOLOGY USE POLICY r-:._ ~ Harnett ~(~ COUNTY 2-}_ NORTH CAROLINA INFORMATION TECHNOLOGY DEPARTMENT Adopted & Effective: June 5, 2017 .... T e chnolo gy U s ePol icy II P ag e 060517 HCBOC Page 83 Harnett County TECHNOLOGY USE POLICY Table of Contents PURPOSE, SCOPE & OWNERSHIP .................................................................................................... 3 DEFINITIONS .................................................................................................................................... 5 SECURITY ......................................................................................................................................... 7 ACCEPTABLE USE .......................................................................................................................... 10 UNACCEPTABLE USE ..................................................................................................................... 11 VIRUS & MALWARE PROTECTION ................................................................................................. 12 INTERNET USE ............................................................................................................................... 12 COUNTY WEBSITES ....................................................................................................................... 13 ELECTRONIC MAIL ......................................................................................................................... 14 TELEPHONES & MOBILE DEVICES ................................................................................................. 15 Land line Phones ...................................................................................................................................... 15 Cellular Phones & Smartphones ............................................................................................................. 16 iPads and Tablets .................................................................................................................................... 16 Mobile Data Terminals (MDTs)-Public Safety ....................................................................................... 17 DESTRUCTION OF PUBLIC RECORDS ............................................................................................. 18 COMPLIANCE ................................................................................................................................ 18 MISCELLANEOUS ........................................................................................................................... 19 TechnologyUsePolicy 2 J J>3 gc 060517 HCBOC Page 84 PURPOSE, SCOPE & OWNERSHIP Harnett County TECHNOLOGY USE POLICY This policy covers the use of all technology resources belonging to the Harnett County, hereafter referred to as County. It includes, but is not limited to all computer systems of any size and function and their attached peripherals, software, phones, all mobile communication devices, faxes, copiers, printers, camera systems, voice mail systems, e-mail systems, network resources, user accounts, electronic door locks, time clocks, ID badges, radios, data in any format and any network accessed by these systems including the Internet. Systems containing County data, which are hosted by third parties outside of the County's network, and the personnel with access to those systems, are also subject to this policy. All technology resources owned, rented, or leased by the County are in place to enable the County to provide its services in a timely and efficient manner. This is the primary function of these resources and any activity or action that interferes with this purpose is prohibited. It is critical that these systems and machines be protected from misuse and unauthorized access. All technology resources defined in this section, along with all information transmitted by, received from, and stored upon said systems are considered to be possessed by, and/or the property of the County. Additionally, all documents, messages and attachments composed, sent, received or stored on County Technology Systems are County property. County standards will be established for all technology (hardware and software). Any deviation from these standards may require approval of the department head, IT Director, Finance Director, HR Director, and/or the County Manager. Because technology systems are constantly evolving, the County requires its employees to use a common sense approach to the rules set forth below, complying with not only the letter, but also the intent of this policy. In addition to this policy, users are subject to applicable state and federal laws. Improper use or misuse of County Technology Systems on a person 's work time or otherwise is a violation of the County's personnel policies. User violation could result in disciplinary action including suspension, demotion or dismi ss al. If a policy violation occurs, aside from disciplinary actions specified under the County's policy, system access may be revoked in whole or in part if deemed to be in th e best interest of the County's Technology System security. This policy is not intended to supersede any exi sting laws or policies regarding record s that are confidential, including, but not limited to, juvenile records in the Sheriff's Department, certain information contained in personnel files, or medical files. Tel: hnolo gy UsePol icy 3J Page 060517 HCBOC Page 85 This policy is intended for internal use by County employees defined as full-time, part-time, temporary and interns, all County Boards and Commissions that may have access to County equipment or resources, and non-County employees covered under this policy, defined as contractors, vendors, and volunteers who use County owned, rented, or leased resources. TechnologyllsePolicy 4 j Pag e 060517 HCBOC Page 86 DEFINITIONS Anti-virus/Anti-malware software-Computer programs that attempt to identify, thwart and eliminate computer viruses and other malicious software. Applications -Computer software such as word processors, which perform productive tasks for users. Authorized Systems -A computer network that allows entry with proper credentials. Backup Schedule -Plan for duplicating County data and programs. Backup Storage Area -Location where County data and programs reside, typically on a tape, disk or hard drive. Slogging -Web log on a website where entries are written in chronological order and commonly displayed in reverse chronological order. Chain Letter -Message that induces the recipient to forward copies of a document to other users. They may contain viruses, false information or threats. Chatroom -A form of digital conferencing that can be real time online conversations. Communications Equipment -Device that is physically attached to the County network and enables transmission of data. Computer Access -Ability to utilize the computer and gain admission into the County's network. Computer virus -A computer program that can copy itself and infect a computer without permission or knowledge of the user. Computer worms -A self-replicating computer program that can harm the network. E-Mail -Electronic Mail: Messages, usually text, sent from one person to another via computer. Group Policy -A feature of Microsoft Windows operating systems that provides centralized management and configuration of computers and remote users. Hardware -The physical components of a computer system (monitor, CPU, keyboard). Instant Messenger -Also known as IM, a program that facilitates live chat. T~chnologyUscPolicy SI Pa ge 060517 HCBOC Page 87 Internet-Vast collection of inter-connected networks that all use the TCP/IP protocols. Mobile Devices -Computing appliance that is typically handheld. Network -The connection of two or more computers together so that they can share resources. Online Games-Reference to video games that are played over some form of computer network, most commonly the Internet. Peripheral Devices -Any equipment such as printers, copiers, faxes, scanners that attaches to the network. Public Network -Ability to access the Internet without restrictions. Remote Access -Access to County systems from external systems, e.g. via the Internet. Server -Computer or a software package that provides a specific kind of service to client software running on other computers. Social Media -Commonly used website s, such as, Face book, Twitter, MySp ace, You Tube, Flickr, Blogger, Google+, lnstagram, Snapchat and Linkedln. Software -Collection of computer programs, procedures and documentations that perform some task on a computer system. TCP/IP -Transmission Control Protocol/Internet Protocol: A suite of protocols that defines the Internet. The method used to transmit and receive data over the Internet. County Websites -County's collection of web pages hosted by a server. Workstations -Microcomputer designed for technical applications. User -Any individual who interacts with the computer at an application level. VPN -Virtual Private Network: i s a network that is constructed by using public connections, usually the Internet, to connect to a private network such as the County's internal network. TechnologyUscPnlicy 060517 HCBOC Page 88 SECURITY Security refers to the protection of all technology resources from any kind of damage and the protection of data from unauthorized access, distribution, modification or destruction. The following procedures must be followed to ensure a secure environment. • A user will be authorized access to the County's computer systems by the appropriate user department head or designee. A request for services must be submitted by the department head to the Information Technology Department, hereafter referred as the IT Department. The IT Director or his/her designee will establish credentials for the authorized systems, which may include but not limited to software applications, e-mail, Internet, peripheral devices, building access and time clock access. This request should be sent directly to the IT Department from the department head or designee. • • • Request for services, as well as, any other document containing IT security access information, including but not limited to, usernames, passwords, security questions and answers, and user access rights shall not be considered public record and shall not be released to any person, firm, or entity without direct written permission from the IT Director and County Manager. All County users must read and sign a copy of this policy and return it to their department heads. Department heads and Human Resources will keep a file of signed copies in the employee's personnel file. When an employee is suspended or terminated, a written notification will be submitted from the department head or his/her designee to the IT Department immediately. Access to all systems will be suspended immediately. • Non-County employees, as previously defined, will be the responsibility of the department head, who will notify the IT Department when it i s necessary to determine accessibility and establish system credentials. • • • IT Department will ensure security of unattended workstations by utilizing a group policy to lock computer screens after twenty (20) minutes of inactivity. Department heads may request a modification of this procedure through written request to the IT Department. Requests will be considered based on location and access levels of the computer or user. Users must logoff all computer systems at the end of each work day. For security, network, and computer systems maintenance purposes, authorized individuals may monitor equipment, systems, data and network traffic at any time. Any hardware or peripherals not belonging to the County will not be permitted to attach to the County's internal network without written authorization from the department Techn0logyUseP1)licy 7 J Page 060517 HCBOC Page 89 • • • • head and final approval from the IT Director. Personal hardware includes, but is not limited to, computers, cell phones, mobile devices, cameras, iPods, MP3 players, flash drives and portable hard drives. If it is determined that a non-County owned computer or device must attach to the network, a checklist of required software will be provided by IT to the department head. Computer owners are responsible for installing all required software. County IT staff will be available for consultation and will validate all required software before non-County owned equipment can participate on the County's network. Unauthorized devices connecting to the County's internal network can create an enormous security risk leaving the County's network exposed to numerous threats and immeasurable damage. A public/guest network will be provided at all County buildings. Personal devices may connect to public/guest networks upon accepting the Terms of Use. For remote assistance help desk purposes, authorized individuals may connect through remote access software to equipment, systems, data and network traffic at any time. The County has the right to monitor, audit, and/or inspect any and all aspects of the County Technology Systems at any time, without advance notice to any users, and without the permission of any user. Failure to monitor in any specific situation does not constitute a waiver of the County's right to monitor. Users within the scope of this policy are advised that they have no privacy right s and no user of County Technology Systems has any expectation of privacy in any message, file, image, or data sent, retrieved, or received when using County Technology Systems. Employees must understand that all technology resources are County property. The County does not guarantee the confidentiality of user information stored on any network, computer, or communications device belonging to the County. Users should be aware that the data they create on County technology or communication s sy stems remains the property of the County and is not private (unless the data is protected by privacy or confidentiality laws). Information that is stored on or transmitted to or from County Technology Systems may be subject to disclosure pursuant to the North Carolina Public Records Law. Users should refrain from, where possible, storing personal files and data on County Systems. Users are responsible for safeguarding their own credentials and computer access and SHALL NOT let another person use their credentials or access. Users are directly accountable for all activity connected to their user ID . • Passwords may be required to be changed every ninety (90) days and SHALL NOT be divulged to any other person. Passwords should be memorized and not written down unless kept in a secure place. The IT Director shall determine when access will require routine pas sword changes. Technu l ogyU sc Po I icy 8 1Page 060517 HCBOC Page 90 • • • • • • • Passwords must be changed at any time a user believes their password has been compromised. Credentials including ID badges and proximity cards that become lost, stolen or misplaced must be reported to the department head and IT Department immediately. Users SHALL NOT abuse or misuse the County's technology resources, or violate any rules in other portions of the County Personnel Policy, local, state, or federal laws via the County's technology resources. Users SHALL NOT copy or attempt to copy any software or data from County Systems without having written authorization. Users SHALL NOT attempt to bypass any security mechanisms . No third party may be allowed access to County Systems without prior authorization and approval from the IT Director. Users SHALL NOT engage in abuse or misuse of the County's technology resources . Users SHALL NOT install any computer software on any County owned computers or devices, not authorized by the County, regardless of the ownership of the software except as allowed in other sections of this policy. Users may not install software personally owned or downloaded for free from the Internet. This includes but is not limited to, music software, photo software, Internet search software, screen savers and desktop backgrounds. Many of these software applications contain viruses and/or malware that may compromise the integrity and security of the County's network. • Administrative rights are granted to IT staff and those departments required by state regulations to have local administrative rights. Department heads must approve software requests and submit to the IT Department. Any software that adversely affects the performance of the machine or network will not be permitted on the County system. • Separation of duties will be practiced in all departments, to the greatest extent possible, such that no individual has total control of a process. • Users shall disclose to their department head, who shall then notify IT of any suspected or confirmed unauthorized use or misuse of technology resources and any potential security breaches or loopholes. • The IT Department, where possible, will work to ensure that all network infrastructures, including but not limited to communications equipment, servers, data cables and Tech no l ogyllscPo l icy 91 pc.lg C 060517 HCBOC Page 91 • telephone cables are secured behind locked doors with limited access by authorized personnel. Remote access to County systems consumes technology resources above and beyond those required for local access. Remote access shall be granted on a case-by-case basis based upon the unique needs of the user and available resources. Remote access users are subject to all policies herein. ACCEPTABLE USE At all times when an employee is using County technology resources, he or she is representing the County. While in the performance of work-related functions, while on the job, or while using publicly owned or publicly provided technology resources, County employees shall use them responsibly and professionally, and remember that public perception is extremely important. They shall not use these resources in an illegal, malicious, or obscene manne.r. When using County resources, employees shall abide by all County policies including the County's policy on sexual harassment. County Technology Systems are intended for business use. However, employees may make reasonable, incidental or occasional, personal use of the County's computers and data communications. Any personal use must adhere to the following: • Must not incur any additional cost to the County. If, in a critical situation, an employee must use County resources that incur costs, the employee will reimburse the County within 30 days of the occurrence. • • • • • • • • Must not incur security risks to the County or the County's network . Must not violate the County Personnel Policy . Must not have a negative impact on employee performance, including interfering with work duties, work performance or work productivity. Must not have a negative impact on system performance . Must not violate this Policy or any applicable laws or regulations . Must not violate contractual agreements or intellectual property rights . Must not be used for personal gain . Must not be used for solicitation . TcchnologyUsePolicy lO JPage 060517 HCBOC Page 92 Users are required: • To respect the privacy of other users; for example, users shall not intentionally seek information on, obtain copies of, or modify files, data, or passwords belonging to other users, unless explicit permission to do so has been obtained. It shall be understood that this rule does not apply to supervisory personnel, who shall have complete authority to access any files created by users in their departments. • • To protect data from unauthorized use or disclosure as required by state and federal laws and agency regulations. (i.e., confidential information) To respect the integrity of computing systems; for example, users shall not use or develop programs that harass other users, or infiltrate a computer or computing system and/or damage or alter the software components of a computer or computing system, or otherwise interfere with data, hardware, or system operation. • To respect the legal protection provided to programs and data by copyright and license. The County owns licenses to a number of proprietary programs, which allow the County to use the software but severely restricts anything other than the use of the software on a single computer or network. Any redistribution of software from the computing systems breaches agreements with our software suppliers, as well as applicable federal copyright, patent and trade secret laws. U.S. Copyright Law provides for civil damages of $50,000 or more and criminal penalties including fines and imprisonment in cases involving the illegal reproduction of software. Therefore, no copying, downloading, or distributing of any copyrighted materials, including but not limited to messages, e-mail, text files, program files, image files, database files, sound files, and music files is allowed without prior authorization by IT. UNACCEPTABLE USE Unacceptable uses are defined as those uses that do not conform to the purpose, goals, and mission ofthe County and to each user's authorized job duties and responsibilities as determined by the County Manager or his/her designee. Examples of unacceptable activities include, but are not limited to: • • Private or personal, for-profit activities or for any illegal purpose, including but not limited to communications that violate any laws or regulations. The use of County Systems to access, transmit, store, display, or request obscene, pornographic, erotic, profane, racist, sexist, libelous, or otherwise offensive or abusive material (including messages, images, video, or sound). The County may install monitoring software or use filters to monitor or block access to any sites that would or Tcc h no l o"vUsePo l icv t= • • Ill Page 060517 HCBOC Page 93 • possibly could violate this policy. Any user who attempts to avoid such software or filter is in strict violation of this policy and may face disciplinary action up to dismissal. Intentionally seeking information about, obtaining copies of, or modifying of files, other data, or passwords belonging to other users, unless explicit permission to do so has been obtained . • Interfering with or disrupting users, services, or equipment. Such disruptions would include, but are not limited to (1) distribution of unsolicited advertising or messages, (2) propagation of computer worms or viruses, and (3) attempting to gain unauthorized entry to another computer or computer system whether owned by the County or outside of the County. • Removing or relocating any computer equipment (hardware, software, data, etc.) without supervisor's prior authorization and IT notification. • Allowing unauthorized users, including an employee's family or friends, to use the County's technology resources. VIRUS & MALWARE PROlECTION Every computer user is to remain vigilant and alert to the possible transmittal and infection of a computer viru s. Most e-mail viruses are transmitted through attachments or embedded links. Never click on a link or open attachments that contain the following extension s: .exe, .vbs, .com, .bmt, .hta, .sh s, .vbe, .cmd. Upon detecting any viru s, or suspected virus, users are to cease activity immediately and report it to the IT Department. Refer to Security section of this policy for software and hardware installation requirements, procedures, and policies. Appropriate anti-virus and anti-malware software will be made available by IT and loaded on every workstation and laptop computer. INTERNET USE A County Internet and network access, whether connected by cable, Wi-Fi, wireless air card, or any other means, is a resource granted to employee s upon department head approval. All employee s are encouraged to use the Internet to its fullest potential, providing effective services of the highest quality, discovering innovative and creative ways to use resources and improve services, and encouraging staff development. The Internet should be a primary method for the exchange of ideas and information . .. T c chnolo g yU s ePolicy 121 Pa g e 060517 HCBOC Page 94 The Internet provides easy access to software distributed by companies on a trial basis. The free access does not necessarily indicate the software is free or that it may be distributed freely. Users are expected to comply with the copyright policy as previously stated. Users should never use or download software from file sharing websites or services (commonly known as "P2P"). Refer to Security section of this policy on downloading and installing software. Slogging, Instant Messaging, online games, online movie/video streaming, online audio streaming, and chat room participation are not permitted unless demonstrable benefits to productivity are proven. These types of activities place extra strain on network resources and can affect network performance for the entire site. In all cases, prior approval of the department head and the IT Department must be obtained. A public/guest network will be provided for outside vendors, contractors, and users who need to access the Internet for the purpose of demonstrations and presentations to County Staff. County Staff may use public/guest network for personal computers and devices upon user acceptance of Terms and Use. COUNTY WEBSITES In order to maintain a consi stent, useful and professional presence on the Internet, IT has established procedures that will assist departments in creating, publishing and maintaining content for the official County website or any sub-website created by any County Department, Board, Commis sion or entity directly affiliated with the County or which is funded by County fund s. Each Department and its employees have a responsibility to make sure that all public information disseminated via the County website is accurate, current as possible, and in accordance with this policy. Employees shall provide, in as sociation with such information, its source and the date it was published. An electronic mail address or other contact information allowing the recipient to contact public staff must be published. Only authorized employees shall be allowed to update the website. Authorized employees are directly accountable for all activity connected to their user ID. Departments who have a need to create or contract for its own physical website must have approval from the County Manager and the IT Department. links to personal websites are not allowed. Information on events will be limited to those directly sponsored by or affiliated with the County. TechnologyUsePolicy 13 I P a ge 060517 HCBOC Page 95 ELECTRONIC MAIL Electronic mail is intended for County business; however, the County recognizes the fact that the use of e-mail for incidental purposes may occur and is not likely to strain County resources . Personal communications should not be excessive and it must be understood that the use of email passwords does not imply privacy or confidentiality. E-mail messages, made or received in connection with the transaction of public business by any agency of North Carolina government or its subdivisions are considered a public record and the property of the County. The County Manager and supervisory personnel have the right to review the contents of all employees' e-mails (personal or business related). Employees are solely responsible for how their email is used and managed. Contents of email dictate the retention of email and each email user is responsible for the retention of their own email. Email must be retained according to the procedures defined in the "Email as a Public Record in North Carolina: Guidelines For Its Retention and Disposition" publication, submitted by the NC Department of Cultural Resources (http://www. records.ncdcr.gov/erecords/ Email Policy.pdf) or other regulatory agencies as applicable. Personal email addresses being used for County business purposes, including but not limited to employees, County Commissioners, boards and commissions, should follow the same retention guidelines as County email addresses. This policy does not attempt to monitor or manage personal computer accounts or equipment. Where at all possible, official County email addresses should be used to conduct County business. Unacceptable uses of e-mail include, but are not limited to: • Using email software that is not the County adopted standard . • Sending or forwarding chain letters. • Sending or forwarding copies of documents in violation of copyright laws. • Compromising the integrity of the County and its business in any way. • Sending or forwarding messages containing derogatory, racial, offensive, abusive, threatening, obscene, harassing, or other language inappropriate for the organization. • Sending or forwarding messages that violate the County's sexual harassment policy. • Willful propagation of computer viruse s. • Overtaxing the network with unnecessary group mailings or large emails (over 20 MB). Users should utilize SendThisFile or other means of sending large files to recipient s. • Sending or forwarding confidential information including, but not limited to juvenile records in the Sheriff's Department, certain information contained in personnel files or medical files. Thi s includes confidential information as defined by state and federal laws and agency regulations. TechnologyUsePolicy 14 I P age 060517 HCBOC Page 96 TELEPHONES & MOBILE DEVICES The County may provide telephones and mobile devices to employees for business use, when the budget allows and determined necessary by the department head. A mobile device shall be used for appropriate business purposes. Such use is defined to be appropriate when an employee must utilize the device to further County operations. The County may review call logs, voicemail recordings, text messages, email transcripts, GPS data or any other data contained on or from County owned devices. All devices and accessories provided by the County are property of the County and must be returned upon request. The department head, the Finance Department and the IT Department, shall monitor mobile device use and charges. Any intentional, deliberate misuse of any device may result in the loss of mobile device service and employee reimbursement of charges and could result in disciplinary action. It is the responsibility of the department head, or his/her designee, to review the detailed bills for the department each month. The department head/designee should note usage patterns for both individuals and the department and investigate any unusual or questionable patterns. It is also the department head's responsibility to ensure that any required reimbursement to the County is done on a timely basis and in accordance with the requirements set forth herein. Laptops, cell phones, and other electronic devices in vehicles must be stored in a secure location or otherwise out of sight. Devices should never be left in vehicles overnight. To the degree possible, technology resources should be protected from theft and/or vandalism, fire or other damage including natural environmental hazards. Devices damaged or stolen must be reported to department head and IT Director immediately. Landline Phones The use of telephones is a necessary part of the day-to-day operation for many County employees. Unfortunately, inappropriate telephone use may also be a source of distraction that cause lower productivity and, in some instances, may present a safety hazard. Personal calls may be allowed on County landline phones, however, employees are expected to be good stewards of County resources and time, and therefore, personal calls should be limited and not affect job performance or duties. If personal misuse is determined, employee may be restricted to only business use or other disciplinary actions may occur. The County may monitor and/or record phone calls made or received using the County phone sy stems and may access and review call logs and voicemail recordings to ensure compliance with this and other County policies. Users have no expectation of privacy when using County owned phone systems. TechnologyUscPolicy 15 I P age 060517 HCBOC Page 97 Cellular Phones & Smartphones The County may provide employees with mobile phones, smartphones, or wireless Internet devices. These devices must be used primarily for business use. Personal calls and use may be allowed on County devices, however, employees are expected to be good stewards of available minutes/data and use free cellular connections whenever possible. If personal misuse is determined, employee may be restricted to only business use or privileges may be revoked. All Smartphone devices shall use passwords and must adhere to the same password standards as previously defined. It is the user's responsibility to ensure devices are property secured. All smartphone devices shall contain County management software/profile. Removal or attempt to bypass this software/profile will be in strict v iolation of this policy. The County reserves the right to inspect any and all files stored on smartphones that are the property of the County in order to ensure compliance with this policy. Users should not presume to have any expectation of privacy in any matter created, received, stored in, or sent from any County issued smartphone. Issued smartphones and all County purchased accessories must be returned to the IT Department when the user's service has ended. When the smartphone is returned, the County will conduct any appropriate backup of files in accordance with the Public Records and Retention laws. The smartphone will then be wiped clean of any and all information. iPads and Tablets The County has recognized that mobile devices, including iPad s and tablets, may provide a benefit in the efficient performance of County duties and thereby improve service to the public. Users who choose to use their personal email/ Apple ID accounts do so with the full knowledge that the content of that account is a public record and would be subject to North Carolina public records law. Users are respon sible for the general care of the mobile device issued by the County. Mobile devices that are broken or fail to work properly must be taken to the IT Department for an evaluation. Mobile devices that have been lost, stolen or damaged from misuse, neglect or are accidentally damaged, in the sole and exclusive judgment of the County Manager in consultation with the County Attorney and IT Director, will be replaced or repaired by the County, with the cost borne by the issued user. Mobile devices should remain free of any writing, drawing, stickers or labels that are not the property of the County. Software and applications installed by the County must remain on the mobile device in usable condition and be readily accessible at all times. From time to time, the County may add or upgrade software applications for use by the user such that users may be required to check in their mobile devices with the IT Department for periodic updates and synchronizing. All software purchased by the County is property of the County and may not be transferred to any other individual. Personal software purchased and installed on County mobile devices are at the risk of the user/purchaser. The County offers no guarantee, warranty or support for T e c h n l' I o g y U s e P o I i c y 16 JP age 060517 HCBOC Page 98 personal software purchased and installed on County mobile devices nor will the County refund any purchases for personal software installed on County mobile devices . All of the County's computer systems and devices, including iPads and tablets, are considered to be public property. All documents, files and email messages created, received, stored in, or sent from any County mobile device is considered public record, subject to disclosure to the public pursuant to the North Carolina Public Records laws (with only limited exceptions as provided by law). Users shall not use the mobile device, computer or communication devices in any way as to violate the Open Meetings law requirements, applicable governing laws, or ethical conduct and principles of an elected public official. Issued iPads, tablets and all County purchased accessories must be returned to the department head or IT Department when the user's term or service has ended. When the mobile device is returned, the County will conduct any appropriate backup of files in accordance with the Public Records and Retention laws. The mobile devices will then be wiped clean of any and all information. The County reserves the right to inspect any and all files stored on mobile devices that are the property of the County in order to ensure compliance with this policy. Users should not presume to have any expectation of privacy in any matter created, received, stored in, or sent from any County issued mobile device. Mobile Data Terminals (MDTs) -Public Safety The security of the County's computer system is of paramount importance in maintaining an efficient and well-guarded database for referencing computerized information. Users will strictly adhere to the following guidelines on the usage of MDTs, regardles s of type, make, or manufacturer and associated software to ensure compliance with federal copyright laws and protection against computer viruses. Any and all policies contained within the County's Technology Use Policy shall apply to MDTs. MDTs, regardles s of type, make, or manufacturer, have been installed in public safety vehicles to assist personnel in the execution of efficient public safety functions and to reduce the amount of radio traffic necessary to conduct public safety operations. Prior to use, personnel will be trained in the use and care of MDTs and are expected to use this equipment in accordance with instructions provided. MDTs are designed and have been programmed to provide information from State and National computer files on persons, vehicles and other property. Employees shall use the MDTs to check information on persons, vehicles, and other property and shall not request these types of transactions be conducted by Dispatch. The only exceptions will be when an officer needs a printout of the information for inclusion with other reports or does not have an MDT or the MDT is not functioning properly. ff the unit is not functioning properly, users are expected to request re pairs as soon as possible during the normal working hours of the IT Department. Tc ch no Io gy Use Po Ii c y 17I P8gc 060517 HCBOC Page 99 MDTs may be programmed to allow for communication of official public safety business between public safety vehicles and between field units and Dispatch. No vulgar, obscene, or derogatory messages, racially and/or sexually derogatory remarks shall be transmitted via the MDT nor shall any private, non-public safety business conversations be conducted between units through the MDT. All transmissions may be logged and maintained for future reference and to provide education and training as deemed necessary. Employees shall log on with their designated username and password. Employees shall never use another employee's credentials. At the end of shift, personnel shall log off the MDT system. All Internet policies must be followed when using MOT devices even if they are not connected to County Internet sources. The use of the Internet is not a private matter and the County reserves the right to monitor all uses without notification to the member; periodic audits may be conducted by the IT Department. The County reserves the right to inspect any and all files stored on MDTs that are the property of the County in order to ensure compliance with this policy. Users should not presume to have any expectation of privacy in any matter that is created, received, stored in, or sent from any County issued MDT. All MDT devices shall contain County management software/profile. Removal or attempt to bypass this software/profile will be in strict violation of this policy. DESTRUCTION OF PUBLIC RECORDS No public records shall be destroyed, sold, loaned or otherwise disposed of, unless in compliance with the NC Department of Cultural Resources and in accordance with G.S. 121-5. COMPLIANCE The IT Director, department head and County Manager will review reported and perceived violations of this policy and may impose restrictions, suspend or terminate technology access, or remove technology equipment during or as a result of an investigation. The County Manager or IT Director may, at any time, inspect or request to inspect any County equipment issued to any department or to any user. The user shall, immediately produce item for inspection. Failure to produce equipment within a reasonable time may result in disciplinary action . Other appropriate action in response to abuse or misuse of technology resources may include, but not be limited to: • • • Reimbursement to the County for resources consumed Legal action, including action to recover damages Disciplinary actions, including suspension, demotion, or dismissal pursuant to the County's Personnel Policy ·r 1; C h 11 (l I tl g y lJ Se pl) I i C y ts I Pa g ~ 060517 HCBOC Page 100 Department heads will be responsible for the enforcement of the County's Technology Use Policy. MISCELLANEOUS • Procuring, leasing, receiving, maintaining, and installing hardware or software for or on County networks shall be done only by or under the direction of the IT Director. • Due to technology systems constantly evolving, it is recommended that this policy be reviewed by County IT Department on a yearly basis. TcchnologyU sePol icy 19 J P ag e 060517 HCBOC Page 101 HARNETT COUNTY TECHNOLOGY USE POLICY All County users must read and sign a copy of this policy and return it to their department heads. Department heads and Human Resources will keep a file of signed copies in the employee's personnel file. I have read the Harnett County Technology Use Policy and I understand and agree to its terms. Employee Signature Date Department Head Signature Date Tcc hnolo gyUsc Poli cy 20 I P a g c 060517 HCBOC Page 102 Board Meeting Agenda Item Agenda Item L/-H MEETING DATE: June 5, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Discussion of Bids and Award of Contract for the West Central Transmission Project REQUESTED BY: Steve Ward, Director REQUEST: This is a formal request for the Board to award the construction contract for the West Central Transmission Project to Garney Companies, Inc from Cary, NC in the amount of $7,746,739. A copy of the discussion of bids and recommendation of award from the engineer is included for your review. The total project budget is estimated to be $8,509,216 and funding will come from HCDPU reserves. Please place this item on the agenda at the next available Board meeting. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: \\hcfilel\Puusers\sward\My Documents\West Central Transmission\West Central Discussion of Bids and Contract Award Agenda Request.doc Page I of I 060517 HCBOC Page 103 .. May 8, 2017 Ms. Ben Nuesmeyer, Capital Projects Manager Harnett County Dept. of Public Utilities P.O. Box 1119 Lillington, NC 27546 6?,]J SUL TING NEER S, P.A. Re: West Central Transmission Main and Booster Pump Station Discussion of Bids MBD No. 29004 Dear Mr. Nuesmeyer: The following is a summary of the scope of the construction contract, bid solicitation process, bid results, Minority Business Enterprise (MBE) documentation review, project budget and funding, and permitting for the West Central Transmission Main and Booster Pump Station . Scope of Contract for Construction The project has one (1) contract for construction. The scope of work includes approximately 63,000 linear feet of 16" or 20" water main, valves, hydrants, and appurtenances, and a 250 horsepower or 400 horsepower duplex water booster pump station. Bid Solicitation Separate sea led bids for the West Central Transmission Main and Booster Pump Station were opened and read aloud inside the Training Room of the Harnett County Dept. of Public Utilities Building at 2:00 PM on Thursday May 4th, 2017. Three {3) addendums were issued during the advertising pe_riod. The project was advertised in the Fayetteville Observer, and with the "ISqFt" and "Dodge Data and Analytics" construction advertising networks. The project Bid Forms included a -Base Bid for a 16" diameter transmission main and an Alternate No . 1 for a 20" diameter transmission main . Each Bid Form included an additive for the provision of Ductile Iron Pipe (versus PVC) and a deduct for the provision of "Reduced Voltage Auto Transformer (RVAT's)" motor starters in lieu of "Variable Frequency Drives (VFD's)" with RVAT bypasses. The additive and deductive pricing created four (4) Bid Award options for each transmission main size alternative, which are: 1) PVC Pipe with Variable Frequency Drives . 2} Ductile Iron Pipe with Variable Frequency Drives. 3} PVC Pipe with Reduced Voltage Auto Transformer Motor Starters. 4} Ductile Iron Pipe with Reduced Voltage Auto Transformer Motor Starters . MBD Cons ulting Engineers, P .A. P.O . Drawer 4428, As heboro, NC 27204~4428 I I ~ I t 060517 HCBOC Page 104 Mr. Ben Nuesmeyer Page 2 May 8, 2017 Bid Results Twelve (12) bids were received. Legacy Water Group, LLC of Covington, Georgia provided the low bid for all four (4) bid award options for the 16" transmission main alternative. The bid price for the "PVC Pipe with VFD's" award option was $5,613,479. The Engineer's cost opinion for this option was $5,936,886. Garney Companies, Inc. of Kansas City, Missouri provided the low bid for all four (4) bid award options for the 20" transmission main alternative (Garney maintains a Regional Office in Cary, NC). The bid price for the "PVC Pipe with VFD's" award option was $7,509,739. The Engineer's cost opinion for this option was $7,704,195. Attached for your use are a Bid Summary spreadsheet , a certified Bid Tabulation, and an Award Option Summary that includes summary pricing from the three (3) low bidders for each Bid Award Option . Note that the Bid Tabulation makes corrections to the bid pricing recorded by Bid Summary spreadsheet. It is my understanding that HCDPU prefers the "20" Ductile Iron with Variable Frequency Drives" Bid Award option . Garney Companies, Inc. price forthis option is $7,746,739. We have not worked previously with Garney Companies, Inc. nor have they previously worked for Harnett County. We checked references in North Carolina who had completed similar utility projects with Garney (Town of Apex and Orange Water and Sewer Authority). Both concurred that Garney Companies, Inc. completed projects with them in an acceptable fashion. Therefore, Garn ey Companies, Inc is the lowest responsive and responsible bidder. Minority Business Enterprise Documentation Review The bidders are required to submit documentation verifying the amount of minority participation for the project, in support of Harnett County's goal of 10%. Garney Companie s, Inc . provided an executed minority recruitment "Good Faith Effort" form with their bid as required. Garney Companies, Inc. has since provided the "Portion of the Work to be Performed by Minority Firms" affidavit as required. They have established a minimum 10% minority participation from suppliers and subcontractors. A copy of the affidavit is attached. Project Budget and Funding The project is funded locally by Harnett County. The budget is summarized below: Project Budget 1 . Construction: 2. Construction Contingency: 3. Permitting Fees: 4. Engineering Design : Preliminary $7,704,195 (PVC Pipe) $770,420 (10%} $2,000 $220,500 5. Construction Administration : $129,500 Total Project: $8,826,615 MBD Con sulting Engineers, P.A. P .O. Drawer 4428, Asheboro, NC 27204~4428 $7,746,739 (DIP) $387,340 (5% after Bid) $1,955 $220,500 $129,500 $8,486,034 I I I I I 060517 HCBOC Page 105 I' Mr. Ben Nuesmeyer Page 3 May 8, 2017 The budget figures above do not include booster station land acqu isi tion or the cost to extend power to the site. Regulatory Permits The required regulatory permits include an Authorization to Construct from the Public Water Supply Section of the Division of Water Resources, approval of the Sedimentation and Erosion Control Plan from the Division of Energy, Mineral and Land Resources, an Encroachment Agreement from NCDOT, and an approval from the Army Corps of Engineers (ACOE) for the wetland impacts. The review for each permit and encroachment has been completed and all comments were incorporated into the bid documents. Issuance of all permits and encroachments were contingent on approval by the ACOE, which was obtained on May 2"d. The regulatory agencies and NCDOT have been apprised of the approval and we hope to have permit documents in hand in a few days . Recommendation of Award It is our opinion the project was well advertised to the construction industry as described above. The bids received therefore repre se nt the best current pricing in the construction market. Garney Companies, Inc. is the lowest responsive and responsible contractor. MBD Consulting Engineers, P.A. recommends award of the contract for construction to Garney Companies, Inc. in the amount of $7,746,739. If you have any questions concerning the information presented heretofore please do not hes itate to contact me. Sincerely, MBD CONSULTING ENGINEERS, P.A. Charlie McGougan, P.E. Cc: Mr. Steve Ward, HCDPU, Director Mr. Glenn McFadden, HCDPU, Assistant Director Attachments: Bid Summary Spreadsheet Certified Bid Tabulation Award Option Summary Spreadsheet Portion of the Work to be Performed by Minority Firms Affidavit MBD Consulting Engineers, P.A. P .O . Drawer 4428, Asheboro, NC 27204 ~4428 l I i I I I . I I t I I ? I I 060517 HCBOC Page 106 EJCDC ['lG,!\[C:RS JOihT CO\TR1oc r l)0C.lJMl'i1S C0\111.'!IP I £ Date of Issuance: June 5, 2017 Owner: County of Harnett NOTICE OF AWARD Owner's Contract No .: Engineer: MBD Consulting Engineers, P.A . West Central Transmission Main And Booster Pump Station Engineer's Project No.: 29004 Project: Contract Name: Bidder: Garney Companies, Inc. Bidder's Address: 505 James Jackson Avenue, Cary, NC 27518 TO BIDDER: West Central Transmission Main And Booster Pump Station You are notified that Owner has accepted your Bid dated May 4th, 2017 for the above Contract, and that you are the Successful Bidder and are awarded a Contract for: WEST CENTRAL TRASMISSION MAIN AND BOOSTER PUMP STATION. The Contract Price of the awarded Contract is: $7,746,739 Four (4) unexecuted counterparts of the Agreement accompany this Notice of Award, and one copy of the Contract Documents accompanies this Notice of Award, or has been transmitted or made available to Bidder electronically. ~ a set of the Drawings will be delivered separately from the other Contract Documents . You must comply with the following conditions precedent within 15 days of the date of receipt of this Notice of Award: 1. Deliver to Owner three (3) counterparts of the Agreement, fully executed by Bidder. 2 . Deliver with the executed Agreement(s) the Contract Performance and Payment Bonds and insurance documentation as specified in the Instructions to Bidders and General Conditions, Articles 2 and 6. 3. Other conditions precedent (if any): Failure to comply with these conditions within the time specified will entitle Owner to consider you in default, annul this Notice of Award, and declare your Bid security forfeited. Within ten days after you comply with the above conditions, Owner will return to you one fully executed counterpart of the Agreement, together with any additional copies of the Contract Documents as indicated in Paragraph 2.02 of the General Conditions. Owner: County of Harnett Authorized Signature By: Gordon Springle Title: Chairman, Harnett County Board of Commissioners Copy: Engineer EJCDC" C-510, Notice of Award. Prepared and published 2013 by the Engineers Joint Contract Documents Committee. Page lof 1 ~. :-: . :-: . > :-: . : . : . : .......... <•:;:;:;{:~ . . . . ..... e e e O •••• I :•:•:•:•:-:-:-:-·,·. . ·. ·. ·. ·.·.·.·.·.·.· .·. ·. ·.·.·.·.·.·.·.· 060517 HCBOC Page 107 CO U N T Y OF HA R N E T T WE S T CE N T R A L TR A N S M I S S I O N M A I N & BO O S T E R PU M P ST A T I O N AW A R D OP T I O N SU M M A R Y PI P E MA T E R I A L AN D PI P E SI Z E LO W BI D MO T O R ST A R T E R OP T I O N 2n d LO W BI D 3rd LOW BID le g a c y Co n s t r u c t i o n TA lo v i n g Garney Con s truc ti on DR 1 8 C9 0 0 PV C & VF D ' s $5 , 61 3 , 4 7 9 .00 $5 , 73 5 ,00 0 .00 $5,972 ,305 .00 le g a c y Co n s t r u c t i o n T A Lo v i n g Garney Construc ti on Cl . 25 0 Du c t i l e Ir o n & VF D ' s 16 " $5 , 9 2 4 , 1 2 3 .00 $6 ,16 5 , 0 0 0 .00 $6,30 5,305 .00 le g a c y Co n s t r u c t i o n TA lo v i n g Garney Construction DR 1 8 C9 0 0 PV C & RV A T ' s . _ _ _ $5 , 55 8 , 6 3 1 . 0 0 $5 , 6 7 8 ,29 0 . 0 0 $5 ,919,305.00 Le g a c y Co n s t r u c t i o n TA Lo v i n g Garne y Const r uction Cl . 25 0 Du c t i l e Ir o n & RV A T ' s $5 , 86 9 ,27 5 .00 $6 , 10 8 , 2 9 0 .00 $6,252 ,305 .00 Ga r n e y Co n s t r u c t i o n TA lo v i n g legac y Con s tr uc tion DR 1 8 C9 0 0 PV C & VF D ' s - $7 , 5 0 9 , 7 3 9 . 0 0 $7 , 6 2 5 ,00 0 .00 $7,674,048 .00 Ga r n e y Co n s tr u c t i o n le g a c y Co n s t r u c t i o n TA loving Cl . 25 0 Du c t i l e Ir o n & VF D 's - $7 , 7 4 6 , 7 3 9 .00 $7 ,89 1 , 5 2 5 .00 $7,918,500.00 20 " Ga r n e y Co n s t r u c t i o n TA lo v i n g Legacy Constru c tion DR 1 8 C9 0 0 PV C & RV A T ' s $7 , 4 2 6 , 7 3 9 . 0 0 $7 ,53 6 , 19 0 .00 $7,589 ,200.00 Cl . 25 0 Du c t i l e Ir o n & RV A T ' s Ga r n e y Co n s t r u c t i o n L eg a c y Co n s t r u c t i o n TA Loving $7 , 6 6 3 , 73 9 . 0 0 $7 , 80 6 , 67 7 .00 $7,829,690 .00 VF D = Va r i a b l e Fr e q u e n c y Dr i v e RV A T = Re d u c e d Vo l t a g e Au t o Tr a n s f o r m e r 060517 HCBOC Page 108 CO U N T Y OF HA R N E T T WE S T CE N T R A L TR A N S M I S S I O N MA I N & BO O S T E R PU M P ST A T I O N BI D SU M M A R Y B i d Da t e : Ma y 4 , ~ 2 :00 PM A ck no w l e d g e Ad d e n d a BA S E BI O OP T I ON · 16 " CO N T l t A C T O R S Bi d Su ~ t y #1 , # 2 , & # 3 BA S E 8 10 SE C T I O N A AD D I T I V E SE C T I ON 8 DE D U C T I , Ha l l Co nt r a ct i n g YE S Ch a r l o t t e , NC S% $6 , 4 7 4 ,5 7 1 . 0 0 $3 3 2 , 1 1 0 . 0 0 $4 5 , 0 0 0 . 0 0 - - - - - . - - - - - - - ·· 2 . ' Ga r n e y Co n s t r uc t i o n YE S S% $6 , 0 0 2 , 3 0 5 . 0 0 $3 3 3 , 0 0 0 . 0 0 $5 3 , 0 0 0 . 0 0 Ca r y , NC - - - - - - · - -· ·- - - - - - - 3 . RH M o o r e Co m p a n y YE S Mu r r e l l s In l e t , SC 5% $7 , 5 1 8 ,3 6 4 . 0 0 $3 5 3 , 1 0 6 . 0 0 $5 3 , 5 0 0 . 0 0 ,_ _ - - - - - - - - - Sa n f o rd C on t r a c t o r s .. YE S Sa n f o r d , NC S" $6 , 3 0 7 , 7 2 0 . 4 5 $2 2 3 , 6 3 3 . 8 0 $5 3 , 0 0 0 . 0 0 - - - - - - - s . Te r r y 's Pl u m b i n g & U t i l i t i e s YE S As h e b o r o , NC s " $6 , 9 8 9 , 2 2 8 . 0 0 $0 . 0 0 $5 0 , 0 0 0 . 0 0 - - - - - - - - · - - - 6 . En g l i s h Co n s tr u c t io n Co m pa n y YE S Ly n c h b u r g , VA 5% $7 , 3 8 1 , 0 1 0 . 0 0 $4 3 7 ,0 00 . 0 0 $5 5 , 0 0 0 . 0 0 - - - - - - - - . - - - - - . 7 . le g a c y Wa t e r Gr o u p YE S 5% $5 , 6 1 3 , 4 7 9 . 0 0 $3 10 ,6 4 4 . 0 0 $5 4 , 8 48 .0 0 - - Co v i n g t o n , _~ A -· ·- - - - - - - 8 . T .A . lo v i n g Co . YE S Go l d s b o r o , NC 5% $5 , 3 7 5 , 0 0 0 .00 $4 3 0 , 0 0 0 . 0 0 $5 6 , 7 1 0 . 0 0 - - - - - - - - - - - . 9 . St a t e U t i l i t y Co n t r ac t o r s , In c . YE S s" $8 , 1 7 2 , 3 9 1 .5 0 $3 5 0 , 0 0 0 . 0 0 $4 5 , 0 0 0 . 0 0 Mo n r o e , NC - - - - Sa n dh i l l s Co n t r a c t o r s , In c . YE S 5% $7 , 3 99 , 3 8 6 . 0 0 $1 , 1 7 7 , 0 2 0 . 0 0 $3 0 , 0 0 0 . 0 0 10 . Sa n fo r d , NC - - · - Pa r k C on s t ru c t i o n I I . YE S M o r r i sv il l e , NC s" $7 , 0 0 5 , 2 6 7 . 5 5 $2 9 7 , 7 8 6 .06 $5 3 , 0 0 0 .0 0 - - -- - - - u . H e r r in g - R iv e nb ar k , In c . YE S Ki n s t o n , NC 5% $6 , 2 6 2 , 3 7 7 . 5 2 $ 1 ,5 3 0 , 12 6 . 0 0 $5 3 ,0 0 0 . 0 0 SE C T I O N A : AD D I T I V E / DE D U C T : Al l 16 " / 2 0 " PV C Pu s h - O n Jo i n t Wa t e r Ma i n In li n e It e m #2 Sh a l l be ch a n g e d to 1 6" /2 0 " PC 2S O DI P SE C T I O N 8 : DE D U C T : Pr o v i de De d u c t i v e Pr i c e fo r su p p l y i n g an d In s t a l l i n g Re d u ce d Vo l t a g e Au t o Tr a n s f o r m e r (R V A T ) Mo t o r St a r t e r s In Ue u of th e Va r i a b l e Fr e q u e n c y Dr i v e s wi t h RV A T By p a s s an d fo r th e r e m o v a l of on e (1 ) wa l l mo u n t e d 6, . to n HV A C un i t . Ch a r l i e M cG o u g an , MB D Co n s u l t i n g En g i n e e r s B i d s Re c e i v e d an d R ea d By : - AL TERATIVE N0.1 • zo · AL T E R N AT I V E NO . 1 SE C T I O N A ADDITIVE SECTION 8 DED UCT $8 , 4 2 8 , 8 2 4 .00 $197,718.00 $75,000.00 - - - ... .. --- $7 , 4 7 6 , 5 3 9 . 0 0 $237,000.00 $83,000.00 - $9 , 4 1 9 , 2 5 2 .00 $176,553.00 $83,500.00 --· $8 , 1 5 0 , 5 3 2 . 6 3 $108,874.35 $83,000.00 - - $8 , 7 7 9 , 1 8 8 . 0 0 $0.00 $80,000.00 $9 , 3 1 6 , 9 6 4 . 0 0 $332,000.00 $85,000.00 $7 , 6 7 4 , 0 4 8 . 0 0 $217,477.00 $84 ,8 48 .00 - - ------- $7 , 6 2 5 , 0 0 0 . 0 0 - - -- $1 0 , 1 8 3 , 9 2 2 . 0 0 - - - $9 ,2 4 9 , 9 3 8 . 0 0 - - - - - - $8 , 9 6 9 , 1 3 9 . 6 5 -- . $8 , 1 4 6 ,27 9 . 3 0 $293,500.00 $88,810.00 ----------$1 80,000.0 0 $75,000.00 ---------$590,000.00 $40,000.00 ----·-----$41,195.00 $2,883,699.00 $83,000.00 $83,000.00 ~•l>l) SUL TINO Nf.f.RS. ».A. 060517 HCBOC Page 109 Harnett County _Portion of the Work to be Performed by Minority Firms ******(NOTE: THIS FORM IS NOT TO BE SUBMITTED WITH THE BID Pro osal ****** If the portion of the work to be executed by minority businesses as defined in GS 143- 128.2 (g) is Equal to or greater than 10% of the bidders total contract price, then the bidder must complete this affidavit. This affidavit shall be provided by the apparent lowest responsible, responsive bidder within 72 hours after notification of bein low bidder. Project ID# ________ .Amount of Bid $_7..:... 1 '--7~tfb:;;... 1 .,_. 7_3-'-{ __ _ I will expend a minimum of / 0 % of the total dol1ar amount of the contract with Minority business enterprises. Minority Businesses will be employed as construction subcontractors, vendors, suppliers or providers of professional services. Such work will be subcontracted to the following finns listed below. Attach additional sheets if re uired Name and Phone Number *Minority Work Description Dollar Value Cate o *Minority categories: Black, African American (B), Hispanic (H), Asian American (A), American Indian (I), Female (F), Socially and Economically Disadvantaged (D) Pursuant to GS 143-128.2 (d), the undersigned will enter into a formal agreement with Minority Finns for work listed in this schedule conditional upon execution of a contract with the Owner. Failure to fulfill this commitment may constitute a breach of the contract 13 060517 HCBOC Page 110 14 060517 HCBOC Page 111 ADVANCING WATER CERTIFIED COPY OF RESOLUTION OF BOARD OF DIRECTORS OF GARNEY COMPANIES, INC. The undersigned. Thomas J . Roberts hereby certifies that he is the duly elected and qualified Secretary of the Garney Companies. Inc. a Missouri Corporation (the "Company'), and that as Secretary, he maintains the records and the corporate seal of the Company. The undersigned further certifies that the following is a true and correct copy of the resolutions adopted by the unanimous consent of the members of the Board of Directors of the Company on the 7th day of March, 2016 and that such resolutions are now In full force and effect: RESOLVED: that this Director does hereby authorize and direct Kenneth Malonson. Area Manager, to execute and deliver on behalf of the Corporation and its name, contracts, offers and bids pertaining to contracting and construction work to be performed by the Company. IN WITNESS WHEREOF, the undersigned has hereby affixed his name as Secretary and caused the corporate seal of the Company to be affixed hereto this 7" day of March, 2016. ,,,1111,,, ,,'..nyp,..-.,,, ,,~~···.·::,'~ft,, '~···· ·· .. ~, 11 .. ..,<I!!~ ~ .. ··~-: : f (,o,.,o~,.~ \P: : ~ SEAL f E ~ ~. .:!!,t,,: ~cft:'·.. ..~~t:' .. -~.. ~v,. ,,...,,:;;···· .. ···s~,, ,,,, 0FtA\ ,,,, ,,,, .. ,, 1333 NW Vivion Road+ Kansas City, MO 64118 Phone: (816} 741.-4800 + Fax: (816) 746-7288 060517 HCBOC Page 112 CO U N T Y OF HA R N E T T WE S T CE N T RA L TR A N S M I S S I O N M A I N & BO O S T E R PU M P ST A T I O N B I D TA B U L A T I O N · AL T E R N A T I V E N O . 1 (2 0 " ) Bi d D a t e ; M ay 4 , 20 1 7 ~•?,lJ S ULT ING NEE RS . P .A . SE C T IO N A : TR A N S M I S S I O N MA I N I Ga r n e y Co m p a n i e s , In c. I T .A. lo v i n g Co m p a n y I l e ga c y W a te r Gr o u p , LL C I Sa nf o r d Co nt r a ctors I Herrln -Rlve nba rl<, In c. IT E M I UN I T I ES T . QU A N . I UN I T PR I CE I E XT E N D E D PR I C E I U N IT PR I CE I EX T E N DE D PR I C E I U NI T PR I C E I EX T E N D E D PR I C E I UN I T PR I CE I EX T E N D E D PR I CE I UNI T PRICE I EXTENDED PRICE 1 . Mo b i l i z a t i o n , Bo n d s , an d In s u r a n c e - _ lu m p Su m - - $ 43 8 ,0 0 - 0 . 0 0 __ f - 11 6 , 3 5 0 .60 - _ J_ - 37 0 , 0 0 0 . 0 0 $ 120,000.00 $ 125,500 .0_2 2. 20 " DR -18 C9 0 5 PV C Wa t e r Li ne LF 58 , 8 5 1 $ 48 . 0 0 $ 2, 8 2 4 , 8 4 8 . 0 0 $ 56 . 0 0 $ 3, 2 9 5 , 6 5 6 . 0 0 $ 52 . 0 0 $ 3 06 0 , 2 5 2 .00 $ 56 . 8 6 $ 3,346 ,26 7 .86 $ 56.50 $ 3,325,081 .50 3 . 20 " DR - 1 8 C9 0 S Fu s i b l e PV C Wa t e r Un e In c a s i n g LF 61 0 $ 13 8 . 0 0 $ 84 ,1 80 .0 0 $ 12 0 . 0 0 $ 73 , 2 0 0 . 0 0 $ 13 5 .00 $ 82 , 3 5 0 .00 $ 13 5 . 8 6 $ 82 874.60 $ 135.00 $ 82 350 .00 - - - - - - - - - - - - - t - : - - · - - - - ----· - 4. 30 " St e e l Ca s i n g Bo r e d &J a c k e d Un d e r We t l a n d s L F 61 0 $ 27 0 . 0 0 $ 16 4 , 7 0 0 .00 $ 25 0 .00 $ 15 2 , 5 0 0 . 0 0 $ 23 0 . 00 $ 14 0 , 3 0 0 . 0 0 $ 27 5 . 9 3 $ 168,317.30 $ 321.00 $ 195 810.00 5 : - ~ 1 c t a s s 3 5 0 W ~ ~ r l i n e - . - LF 19 0 $ 56 . 0 0 ·s °" T o , 6 40 .0 0 $- 2M O _$ _ _ 3, 8 0 0 . 0 0 $ . 54 . 0 0 $ 10 , 2 6 0 .00 $ - - 3 - 5. 0 4 $ - - 6,6 57 .60 $ 23.00 $ 4 '.no.oo 6 . 20 " D I Oa s s 25 0 W a t e r Li n e - - - LF _ 25 - $ 67 . 0 0 $ 1 ,67 5 .0 0 $ 11 8 . 5 0 $ 2, 9 6 2 .50 -$- - 9 3 . 0 0 $ 2, 3 2 5 . 0 0 $ 61 . 2 7 $ l ,ill.75 $ • 105.50 $ 2,637.50 7. 2~ R J. DI Cl a s s 25 0 Wa t e r Li n e - - LF • 39 2 $ 69 . 0 0 $ 27 ,04 8 .0 0 $ 12 2 .25 -$- - 47 ,9 22 0 0 -$- - 11 0 .00 $ 43 , 1 2 0 . 0 0 $ 86 . 2 2 $ 33 79824 $ · 115 .00 $ 45,080 .00 8. 20 " RJ . D I Cl as s 2 S O W a t e r l f n e 1 n c a s 1 n g LF · 1, 0 5 1 $ 70 . 0 0 $ 73 , 5 7 0 . 0 0 $ 14 1 . 5 0 $ 14 8 , 7 1 6 . 5 0 -$- - 11 5 .00 $ 12 0 ,86 5 . 0 0 $ 86 . 2 2 $ 90,617.22 $ 123.00 $ ~273.00 9 . 36 " St e e !C a s l ng ~o r e d & J ac k e d Un d e r Ro a d w ~ L F - - 1, 0 5 1 - i ~ j _ 35 1 , 0 3 4 .. 0 0 ~ - 30 5 . 0 0 ·s 32 0 , 5 5 5 . 0 0 $- - 30 0 . 0 0 _s _ _ 31 5 , 3 Q Q , Q Q 1- ' 33 5 . 9 1 $ 353~ 1 ~5.0~ $ 446 :675 .0~ 10 . 20 ' DR -18 C9 0 5 Fu s i b l e PV C Di r ec t i o n a l Dr i l l e d LF 1, 9 5 0 $ 26 6 . 0 0 $ 51 8 , 7 0 0 . 0 0 $ 20 5 . 0 0 $ 39 9 , 7 5 0 . 0 0 $ 35 0 . 0 0 $ 68 2 , 5 0 0. 0 0 $ 40 5 . 4 9 $ 790,705.50 $ 225.00 $ 438 ,750 .0 0 11 . Ai r Re l e a s e / V a c u u m Va l ve As s e m b l y - EA 21 $ 2, 9 0 0 .0 0 $ 60 , 9 0 0 . 0 0 $ 3, 1 2 5 . 0 0 $ - 6 5 , 6 2 5 . 0 0 $ 3, 0 2 0 . 0 0 $ 63 , 4 2 0 . 0 0 $ 3, 6 6 4 . 8 9 $ 76,96i:69 ·r 6,360.00 $ 133 ,56 0 .00 l l . 6" Ga t e Va l v e EA 8 $ . 51 7 . 0 0 $ 4, 1 3 6 .00 $ 9 15 .0 0 $ ~ o : oo $ 95 0 .00 $ 7, 6 0 0 . 0 0 $ 1, 0 1 2 . 1 5 $ 8,097.20 $ 1,050.00 ·s -8 ,400.00 13 . 16 ' Ga t e Va l v e ~ - - · ~ _. EA 25 $ 9, 0 0 0 - : 0 0 $ 22 5 , 0 0 0 . 0 0 $ 12 , 6 5 0 . 0 0 $ 31 6 , 2 50 . 0 0 $ . 11 , 8 5 0 . 0 0 $ ~ 25 _ Q , Q Q j. _ 1 0 , 3 5 1 . 9 6 $ - _ 258,799.00 "su;sOS.00 1 . 287,625.00 1 4 . Du c t i l e I ro n M .J . Fi t t i n g s L BS 33 , 0 5 4 $ 5. 0 0 $ 16 5 , 2 7 0 .0 0 $ 4. 5 0 $ 14 8 , 7 4 3 . 0 0 $ 4. 5 0 $ 14 8 , 7 4 3 . 0 0 $ 6. 0 1 $ 198,654.54 $ 6.95 $ 229,725.30 15 . 4" X 4' T a p p i n g S 1 e e v e & V a l v e • ~ - - 1 - $ 2 , 20 0 . 0 0 $ 2, 2 0 0 .00 $ 1 ,7 85 . 0 0 $ 1, 7 8 5 .00 $ 2 ,36 0 .00 $ 2, 3 6 0 .00 $ 2, 2 8 4 . 4 2 $ 2,284.42$ 2,6 15.00 $ 2,615.00 ~ ~ x 6 " Ta p p i n g S l ee v e & Va l v e EA 6 $ 2 ,50 0 . 0 0 -$ - ~ . 00 0 .00 $ 2 17 0 . 0 0 $ 13 , 02 0 .00 S 3, 2 0 5 . 0 0 $ 19 , 2 30 .00 $ 3 ,13 3 .37 $ 18,8 00 .22 $ 2 ,865 .00 $ 17,190.00 17 . 1 2 " X 12 " Ta p p i n g S l ee v e & Va l v e EA 1 $ 4, 2 0 0 . 0 0 $ 4, 2 0 0 .00 $ 6, 8 9 0 . 0 0 $ 6, 8 9 0 . 0 0 $ ·7, 3 3 5 . 0 0 $ 7, 33 5 .0 0 $ 10 , 3 0 6 . 6 2 ~ 10,306.62 $ 5,590.00 $ 5,590.00 l 8 . 3 6 " X2 0 " T a p p i n g S 1 e e v e & V a l v e EA 1 $ 23 , 0 0 0 . 00 $ 23 , 0 0 0 . 0 0 $ 30 ,0 0 0 . 0 0 $ 30 , 0 0 0 . 0 0 $ 27 , 2 5 0 . 0 0 $ . - 2 7 ,2 5 0 : 0 0 $ 2 8, 4 0 0 . 1 6 _$ _ _ 28,400.16$ 26,075.00$ -26,075.00 19 . Fi r e Hy d r a n t A ss em b l y . · • E / 1 - - 12 - $ 4 ,00 0 .00 $ 48 , 0 0 0 . 0 0 $ 3, 7 4 5. 0 0 $ 44 , 9 4 0 . 0 0 $ 3, 5 0 0 . 0 0 $ -- - ; j ' i , 00 0 .00 $ 4, 4 0 7 . 9 2 $ 52,895.04 '$ ·6,090.00 $ 73,080.00 I ~ ? Bl o w ~ s e mb t y _ - - ~ _ _ 5 _ ~ 9 , 00 0 ._ 2 2 $ 95 ., _ 00 0 .Q9 S 29 , 4 5 0 . 0 0 $ 14 7 , 2 5 0 . 0 0 _$ 25 , 4 1 5 .00 ~ 12 7 , 0 7 5 . 0 0 $ 25 2 5 2 . 9 2 L 127,764.60 $ 25,345.00 $ ·· -126,725.00 ~ ~ ll a ne o u s Co n c r e t e _ _ .. 5 : ' ! _ _ ~ _$ _ 16 4 . 0 0 $ 61 ,50 0 . 0 0 $ . 15 5 .00 $ 58 , 1 2 5 . 0 0 $ 20 0 .00 $ ~ .O Q 0 . 0 0 L .. . 1 2 1 , 10 j _ _ 66,412.50 $ 300.00 $ __ 112 ,500.00 22 . As p h a l t Ro a d Re p a i r LF 16 8 $ 18 9 .00 $ 31 , 7 5 2 .00 $ 65 . 3 5 $ 10 , 9 7 8 . 8 0 $ 52 . 0 0 $ 8, 7 3 6 . 0 0 $ 79 . 4 7 $ 13,350.96 $ 85.00 $ 14,280.00 a As p h a l t Dr i v e w a y Re p a i r L F ·57 4 - $ 10 9 . 0 0 $ 62 , 5 6 6 . 0 0 -$ 53 . 1 5 $ 30 , 5 0 8 .10 $ 23 . 0 0 $ - - i i . 20 2. 0 0 $ 75 . 55 $ 43,365.70 -$-65 .00 $ 37,310.00 1 2 4 . ~ e te Dr i ve w a y Re p a i r 'i F " " - - 70 - S 56 . 0 0 $ 3, 9 2 0 .00 $ 10 3 .5 0 $ 7, 2 4 5 ~00 $ 86 . 0 0 $ 6, 0 2 0 .00 $ 8 4 .2 2 r - 5,895.40 -$-75 .00 $ 5,250.00 1 2 5 . ~ _ . ; I Dr i v e w ay Re p a l r - - - - · LF 63 5 S 5. 0 0 -$- - 3, 1 7 5 .00 $ ~ -$ 11 , 7 4 7 .50 $_ 6. 0 0 $ 3, 8 1 0 .00 $ 15 .05 i_ _ 9,556.75 $ 40 .00 $ 25,400.00 26 . Fi b e r R o l l C h e c k O a m s EA 10 0 $ 14 7 . 0 0 $ 14 ,7 0 0 . 0 0 $ 17 2 .50 $ 17 , 2 5 0 . 0 0 $ 13 1 . 0 0 $ 13 , 1 0 0 . 0 0 $ 11 6 .71 $ 11,671 .00 $ 75.00 $ 7 ,500.00 27 . We t / O u t le t Pr o t e c t i o n EA - - 7 $ 97 S . O O $ 6, 8 2 5 . 0 0 $ 52 5 . 0 0 $ 3, 6 7 5 . 0 0 $ 85 . 0 0 ·s - - - 59 5 . 0 0 $ 18 3 .2 5 $ 1,282Ts $ 350.00 $ 2,450.00 28 . Ex c e l s l o rM a tt i n g L F 2 1 0 0 0 $ . 7 .00 $ 14 7 , 0 0 0 .00 s -· ~ s 59 , 8 5 0 .0 0 $ . 5. 00 $ 10 5 , 0 0 0 .0 0 $ ~ ~ 34,860.00 s · 5.50 $ 115,500.00 29 . ~ n e e _ _ _ · - LF 3, 5 0 0 $ . 6. 0 0 $ - 21 , 0 0 0 .0 0 S ~ ~ 12 , 7 7 5 . 0 0 S ~ $ 12 , 2 5 0 .00 S ~ ~ j _ 11,235 .00 $ 3.00 S _ 10 ,5 00 .00 ' ~O . Cl e a r i n g & Gr u b b i n g _ • AC 8 $ 6, 7 0 0 .0 0 $ 53 , 6 0 0 .0 0 $ _ 6 , 7 ~ ~ 53 , 8 0 0 . 00 $ 10 , 4 2 5 . 0 0 $ 83 , 4 0 0 . 0 0 $ 9, 1 03 . 5 0 $ 72,828.00 $_ 15 1 000.00 $ 120,000 .00 ~ · Se e d l n g & M u l c ~ _ _ _ AC 28 L . . . l J 00 .00 $ 10 3 , 6 0 0 . 0 0 $ ;_ , 73 0 . 0 0 $ 4 8 . , , ! ~ J }, 6 0 0 . 0 0 J _ 72 , 8 0 0 . 0 0 $ . 2, ! i 2 3 . 9 5 $ 73,470 ,60 $ 3,000.00 $ 8~000.00 32 . P al l e t i z e d So d Al l o w a n c e $ 15 , 0 0 0 . 0 0 $ 15 ,0 00 . 0 0 S 1 5, 00 0 . 0 0 $ 15,000.00 $ 15,000.00 li t 20 · DI Oa s s 25 0 Wa t e r l i ne in Po l y En c a s e m e n t - LF 20 0 S 70 . 0 0 S 14 00 0 . 0 0 S - 86 .85 S 17 37 0 . 0 0 S 8. 0 0 S 1 60 0 . 0 0 S 7 4 .14 S 14 828.00 . S 111.00 S -22 200 .00 TO T A L SE C T I ON A: $ 5 ,67 5 , 7 3 9 . 0 0 $ 5, 6 9 0 , 0 0 0 .00 $ 5, 9 7 9, 0 4 8 . 00 $ 6, 15 0 ,5 3 2 . 6 3 $ 6,278,002.30 SE C T I O N B : 40 0 HP BO O S T E R PU M P ST A T I O N : $ 1, 8 0 4 , 00 0 . 0 0 $ 1 ,90 5 , 0 0 0 .00 $ 1, 6 6 5 , 00 0 . 00 $ 1, 9 7 0 , 0 0 0 .00 $ 1,939,300.00 SE C T I ON C: SC A D A AL L O W A N C E : $ 30 , 00 0 .00 $ 30 , 00 0 .0 0 $ 30 , 0 0 0 .00 $ 30 , 0 0 0 .00 $ 30,000 .00 TO T A L BA S E BI D : $ 7, 5 0 9 , 7 3 9 . 0 0 $ 7, 6 2 5 , 0 0 0 . 0 0 $ 7, 6 7 4 , 0 4 8 .00 $ 8, 1 5 0 , 5 3 2 . 6 3 $ 8,247,302.30 SE C T I O N A: AD D I T I V E FO R D IP : $ 23 7 , 0 0 0 . 0 0 $ 29 3 ,5 00 .0 0 $ 21 7 , 4 7 7 . 0 0 $ 10 8 , 8 7 4 . 3 5 $ 2,883,699.00 SE C T IO N 8: DE D U C T FO R DE L E T I N G VF D ' S $ (8 3 ,0 00 .0 0 ) $ (8 8 , 8 1 0 . 0 0 ) $ (8 4 , 8 4 8 . 0 0 ) $ (8 3 , 00 0 .00} $ (83 ,000 .00) 060517 HCBOC Page 113 SE C T I O N A : TR A N S M I S S I O N MA I N H a ll Co n t r a c t i n g Co r p . Te r r y ' s Pl u m b in g & Ut i l i t i e s , In c . Pa r k Co n s t r u c t i o n Sa n d h l l l s Co n t r a c t o r s , In c . R.H. Moore, Inc . IT E M I UN I T ! ES T . QU A N . I U NI T P R I C E EX T E N OE D PR I C E UN I T P RI CE EX T E ND E D PR I C E UN I T PR I C E EX T E ND E D PR I C E UN I T PR I C E EX T E N D E D PRI CE UN I T P RICE EXTENDED PR I CE ._ ! . · Mo b l l l t a t l o n , B o nd s, an d In s u r a n c e Tu m p S u m ~ - - - s-- 2 4 8 ,00 0 .00 _ _ $ 10 0 ,00 0 .0C . ~- _ 24 0 ,00 0 . 0 0 - - - - _- _1: 264 ,7 50.00 _ $ _ 247 ,000 .00 _] _ . 20 " DR -18 C9 05 PV C W~ e r li n e _ _ _ LF 58 , 8 5 .! _ _ 1_ 59 . 0 0 $ 3, 4 7 2 , 2 0 9 .0 Q _$_ 72 .00 _$ _ 4, 2 3 7 , 2 7 2 . QQ _$ _ _ 65 . 5 5 $ 3, 8 5 7 , 6 8 3 .05 $ _ _ 64 .00 $ 3 ,766,464.0Q $ ~QQ _L __ 3,_I 66 1 464.00 ~ 20 " DR -18 C9 0 5 Fu s i b l e PV C Wa t e r Li n e In Ca s i n g LF 61 0 $ l ~ . 0 0 1_ 85 ,40 0 .00 $ 17 5 . 0 0 $ 10 6 , 7 5 0 . 0 0 _$ _ _ 21 3 .00 $ 1 29 , 9 3 < ? . : 2 Q $ __ ! _ ~ . 00 $ 98,820.00 ~ 201 .00 S 122,610.00 1 4 . 30 " St e e lC os l n g8 or e d& J a c k e d U n d e r W e ~ nd s L ~ ,~ _ L 30 0 . 0 0 J _ 1 83 ,00 0 .00 $ 35 0 .00 S 2 13 , 5 0 0 .00 _$ _ _ 44 0 .00 $ 2 68 ,40 0 .00 $ 52 5 . qQ $ 320 ,250.00 ~ 475 .00 $ 289 ,750.00 5 . 6 " Dt 0 a ss 3 5 0 Wa t e r l l n e LF 19 0 $ 7 0. 0 0 $ 13 , 30 0 .00 $ 29 .00 $ 5 , 51 0 .00 $ 62 .00 $ 11 , 7 8 0 .00 $ 27 .00 S 5 ,130 .0 0 $ 32.00 $ 6,080 .00 6 . 2 0 " D1 C l a ss 2 50 W a t e r l l n e LF 25 S 80 .00 $ · -2- ; i i o o .00 _$ _ 80 .00 $ 2 ,0 0 0 . 0 0 $ 12 5 .00 $- - 3, 1 2 5 . 0 0 $ 12 4 .00 S ~0 .00 S 70.0 0 S 1 ,750.oo' ~ 2 0 " R. J . D ! C l a ss 25 0 Wa t e r Li n e LF 39 2 $ 96 . 0 0 $ 37 ,63 2 . 0 0 $ 10 8 . 00 $ 42 , 3 3 6 .00 -~ . 00 $ ~ 52 . 0 0 $ 11 7. 00 $ - 45 ,864 .00 -$ 98.00 $ --38 ,416.00 1 8 . 2 0 ·· R.J . DI C l as s 25 0 Wa t e r Li n e i ~ ~ i ng - L F 1 ,05 1 $ 9 6 .o o ' s - - 10 0 ,89 6 .00 $ 13 0 .00 $ 13 6 , 63 0 .00 $ 98 .00 $ - 10 2 ,99 8 .00 $ ~ 0 0 $ 110 ,355 .00 $ --98 .0 0 $ 102 ,998 1>0 9 . 36 " St ee l C a s ~ g 80 ,: ; , d & Ja c ke d Un d e r Ro a d w a y s LF l ,_ 2 5 . ! . _ ~ -$ - 35 0 .00 $ 36 7 , 8 5 0 .00 $ __ _ _ ! 5 0 . <! 9 $_ 47 2 , 95 0 . 0 0 $ 5 18 .00 $ 5 44 , 4 1 8 .00 $ 66 3 .00 j _ 69 6,813 .00 _$ 5 ~.00 $ 530 ,7 55 .00 10 . 2 0 " DR -18 C 90 5 Fu s i b l e PV C D ir ec t i o n a l Dr i l l e d L F 1 ,95 0 $ 27 5 . 0 0 $ 53 6 , 2 5 0. 0 0 $ 40 0 .0 0 $ 78 0 , 00 0 .00 $ 2 24 .00 $ 43 6 ,80 0 . 0 0 $ 45 4 .00 $ 885 ,300 .00 $ 409 .00 $ 7 97,550.001 1U . Al r R e l e a s e/ V a c u ~ Va l v c A s se m ~ - ~ - 21 _ $ 4 , 5 0 0 . 0 0 $ 94 5 0 0 . 0 0 _ $ _ 2 ,80 0 .0 0 $ 58 , 80 0 . 0 0 _$_ 5, 3 5 7 .0 0 $ _ 11 2 , 4 9 7 . 0 0 $ 6, 8 3 6 . 0 0 i _ 143556.00 $ 4,60D.OO $ --96,600 .00 1 2 . 6" G at e V al v e EA 8 $ 1 , 50 0 . 0 0 $ 12 ,00 0 .00 $ 9 5 0 .00 $ 7, 6 0 0 . 0 0 $ 1 ,00 2 .00 $ 8 ,01 6 .00 $ 1 ,40 8 . 0 0 $ 11 ,264 .00 $ 1 ,050 .00 $ 8 ,400 .00 1 3 . 1 6 " Ga te Va l ve - - - - EA 25 - $ 12 , 00 0 .00 $ 30 0 ,00 0 .00 $ 11 ,50 0 .00 $ 28 7 ,50 0 .00 $ 11 , 92 2. 00 $ 29 8 , 0 5 0 .00 $ 16 , 67 4 .00 $ 416,85().00 "$ 11,600 .00 $ 290 ,000 .00 14 . Du c ti l e Ir o n M. J . Fi t t i n gs - - - - ~ - 33 ,05 4 $ 6 .0 0 $ 19 8 , 32 4 .00 $ ~ $ 82 ,63 5 .00 $ 2. 40 $ 79 , 3 2 9 .60 $ 5 .00 $ 165 ,270.00 $ -2 .50 $ 82 ,635 .00 i s . 4 " X 4" Ta p p i n g ~ & Va l v e - - EA 1 $ ~ 00 0 . 0 0 $ 4, 0 0 0 .00 $ 2, 0 0 0 . 0 0 $ 2, 0 0 0 . 0 0 $ 1, 8 0 0 . 0 0 $ - 1, 8 0 0 . 0 0 $ . 4, 6 9 9 .00 $ 4,699.00 $ 5,300 .00 $ 5,300.00 - - - · - - __ EA 6 $ _ . 4 150 0 .00 $- 27 , 00 0 .00 $ 3, 0 0 0 .00 $ 1 8 , 00 0 . 0 0 $ 2 ,14 5 .00 i_ _ 12 , 8 7 0 .00 $ ~ , 24 0 .0 0 _$ _ _ 31440 .00 J 6 ,700 .00 $ -40 ,200.00 ~ ~ € : _ Ta p p i n g Sl e e v e & Va l ve 17 . 1 2" X 1 2" Ta p pi n g S l ee v e & Va l ve 18 . 3 6 " X 20 " Ta p pi n g Sl ee v e & V a l v e ~ F l -r e -H -yd -r a -nt A ss c m - b -ly - - - 2 o . 1 6 # Bl o w -o ff A s _s _e _m _b ~ly ~ - - - - - 21 . M is c el l a n e ou s Co nc r e t e - - - - - - - - - - - - 1 22 . ~ ha l t R oa d R e pa i r _ _ 23 . A s ph a lt D ri v ew a y R ~ 24 . IC o n c r e t e Dr i v e w a y Re _e . •!! : _ _ _ 25 . G ra v e l Dr i ve wa y _Re ~p ~a _ir _ _ _ _ _ 1 26 . Fi b e r R ;; i i c i ; e c k D a m s ~ l nl e t / ~ o t ec t l o n 28 . ~ cc l sl o r Ma t t i n g 129 . 30 . 3 1 . Se e d i n~ & M ul c h i ng 32 . Pa l l e t i z e d S od Al l o w a n c e 33 . 1 20 " DI Cl a s s 2 50 Wa t e r l i n e in P o ly En c a s em e nt TO TA L SE C T IO N A : SE C T I O N 8 : 40 0 HP BO O S T E R PU M P S TA T I O N : SE C T I O N C : SC A O A AL L O W A N C E : TO T A L BA S E BI D : SE C T I O N A : AD D I T I V E FO R DI P : EA 1 $ 7, 50 0 .00 $ 7, 5 00 . 00 $ 3 ,00 0 .00 $ 3 ,00 0 .00 $ 5 , 23 0 .00 $ 5, 2 3 0 .00 $ 8, 9 8 0 .00 $ 8 ,980 .00 $ 9 ,400.00 $ 9 ,4 00.00'1 ~ - 1 - $ 28 , 00 0 .00 1 - 28 ,00 0 .00 $ 21 , 0 0 0 .q Q $ ~ .0 0 0 .00 $ 21 , 27 8 .00 $ - - 21 , 2 7 ~ 1. . 2 9 ,45 5 .00 $ 29,455 .00 $ 2 9,000.00 $ 2 9 ,00 0.001 . 12 $ 5 ,50 0 . 0 0 $ 66 , 0 0 0 .00 $ 3 ,80 0 .00 $ 45 ,60 0 .00 $ 4 , 24 4 .00 $ 50 , 9 2 8 . 0 0 $ 3, 9 1 5 .00 $ 46 ,980.00 $ 4,750.00 $ 5 7 ,000.00 EA EA EA CY LF LF LF LF EA EA LF LF AC AC LF ~ s · 35 ,oo o . o o s 1 15 , 0 0 0 .00 s 25 , 0 0 0 . 0 0 s 12 5 ,00 0 .00 $ 2 9 , 99 4 .oo s 14 9 , 9 7 0 .00 s 13 , 3 8 1 .00 s ~ o5 .oo s 29 ,000.00 s 145 ,ooo .oo 37 5 $ 25 0 .00 $ 93 , 7 5 0 .0 0 $ 20 0 . 0 0 $ 75 ,00 0 .00 $ 28 5 .00 $ 10 6 ,87 5 .00 $ 24 5 .00 $ 91 ,8 7 5 .00 $ 200 .00 $ 7 5,000 .00 16 8 - $ 65 .00 $ 10 ,92 0 .00 $ 4 5. 00 $ 7 ,56 0 .00 $ 12 1. 00 $ - - - 20 , 32 8 .00 $ 13 8 .00 $ 23 ,1 84 .00 $ 7 7 .00 $ -li ,936 .00 1 - - - I - ' : - - - - - - - ~ __ , - 2 Z L L ~ L 35 ,5 88 . o o s 25 .oo s 14 ,35 0 .00 _s _ 12 1 .0Q s 69 , 4 5 4. o o s 26 . 0 0 s ~924.qQ s 12 .00 _s __ 41,3 ~; 70 $ 65 . 0 0 $ 4, 5 5 0 . 0 0 $ 40 .00 $ 2, 8 0 0 . 0 0 $ 74 . 0 0 $ 5 ,18 0 . 0 0 $ 72 . 0 0 $ 5,040.00 $ 133.00 $ 9,310.00 : 6 35 _ 1_ _ . 7 .00 $ -- 4 ,44 5 .00 -$ - ~2 .00 _$ _ _I ,6 2 0 . 0 0 _$ _ _ 52 .00 $ 3 3 ,02 0 .00 $ 12 .00 $ 7,620 .00 $ 17.00 $ ~ 10 0 $ 10 0 .00 $ 10 ,00 0 .00 $ 10 0 .00 $ 10 ,00 0 .00 $ 62 .00 $ 6, 20 0 .00 $ 13 2 .00 $ 13 ,200 .00 $ 11 5.00 $ 11 ,500 .00 2 so . o o s 1 ,15 0 .QQ _s _ _ 15 o. o o s - 1, o s o .oo _s _ _! 39 ,oo s 97 3 ,o o s 62 s .O Q s ~1 s .~ L 125.oo _s ____ 5,01s .oo 7 28 20 0 I s $ $ $ $ $ 2 .00 $ 4 2, 0 0 0 .00 $ 2. 0 0 $ 42 , 0 0 0 .00 $ 2 .00 $ 42 ,00 0 . 0 0 $ 2 .00 $ 42,00 0 .00 $ 4.00 $ 84 ,000 .00 5 .00 $ 17 , 50 0 .00 $ 3 .5 0 $ 12 , 25 0 .00 $- - 2. 2 5 ~ - - 7 ,87 5 .00 -$- - 4 .00 $ - 14 ,000.00 J' -~ _1 _ 11 ,000 .00 7, 5 00 . 0 0 s 60 , 0 0 0 .q Q L _ ! , 50 0 .00 . L _ _ g oo o .oo s 8 ,62 5 .oo s 69 ,oo o .oo 1 . _ 1 8 , 75 0 .00 s 150 ,000.qQ s 12 ,000.00 s ~ 3 , 00 0 . 0 0 $ 84 ,00 0 .00 $ 50 0 .00 $ 14 ,00 0 . 0 0 $ 3 ,03 5 .00 $ 84 ,98 0 .00 $ 5 ,17 5. 00 $ 144 ,900 .00 $ 2 ,400.00 $ 67 ,20 0.00 - y 15 , 0 0 0 .0 0 - - s 15 , 00 0 . 0 0 s 15 ,00 0 . 0 0 - $ 1 5,000.00 ----$--15 ,00 0 .00 80 .00 $ 16 , 0 0 0. 0 0 -$ - 9 0. 00 $ 18 , 0 0 0 .00 $- - 1 35 . 0 0 $ 27 , 0 0 0 .00 $ 76 . 0 0 $ - ~2 00.00 $ -76 .00 $ 15,200 .00 6, 3 5 4 , 3 6 4 .00 $ 6, 9 7 9 , 7 1 3 . 0 0 $ 6, 8 6 4 ,53 9 . 6 5 $ 7, 6 6 3 , 56 3 .00 $ 7,124 ,252.00 2, 0 4 4 , 4 6 0 .00 $ 1, 7 9 4 ,4 7 5 . 0 0 $ 2, 07 4 ,6 00 .0 0 $ 1, 5 5 6 , 3 7 5 . 0 0 $ 2,265,00 0 .00 3 0 ,00 0 .0 0 $ 30 ,0 00 .0 0 $ 3 0 ,00 0 .00 $ 30 , 0 0 0 .00 $ 30 ,000.00 8, 4 2 8 ,82 4 . 0 0 $ 8, 8 0 4 , 1 8 8 .0 0 $ 8, 9 6 9 ,1 3 9 . 6 5 $ 9, 2 4 9 ,93 8 . 0 0 $ 9,419,252.00 19 7 , 7 1 8 .00 $ 0 .00 $ 41 , 1 9 5 . 0 0 $ 59 0 , 0 0 0 .00 $ 176,553.00 S EC T I O N B: DE D U C T FO R DE L E T I N G VF D 'S $ (7 5 ,00 0 .00 ) $ (8 0 ,00 0 .00 ) $ (8 3 ,00 0 .00 ) s (4 0 ,00 0 .00) $ (83 ,5 00 .00) 060517 HCBOC Page 114 SE C T I O N A : TR A N S M I S S I O N MA I N En g l i s h Co n s t r u c t i o n Co ., In c . St a t e Ut i l i t y Co n t r a c t o r s , In c . IT E M UN I T UT . QO N < . UN I T PR IC E EX T E N D E D PR IC E UN I T PR I C E EX T E N D E D PR I CE 1. Mo b i l i z a _ ! ~ _ . _B o nd s, an d In s ur a n c e L u m p S um $ 27 5 ,0 0 0 . 0 0 $ 34 0 , 0 0 0 . 0 0 2. 20 ° DR -18 C9 0 5 PV C Wa t e r Li ne L F ss ,s g_ : s 70 . 0 0 $ 4, 1 1 9 ,5 70 .0 0 $ 63 . 5 0 ~ . 3, 7 3 2 , 0 3 8 . 5 0 - - - - · 18 1 .0 0 3. 20 " DR -18 C9 0 S F us i bl e PV C Wa t e r Li n e In Ca s i n g LF 6 1 0 $ 15 5 .0 0 $ 94 , 5 5 0 .0 0 $ 11 0 , 4 1 0 .0 0 4 . 30 " S te e l Ca s i n g Bo r e d & Ja c k e d Un d er We t l a n d s LF 6 1 0 $ 32 0 . 0 0 $ 19 5 , 2 0 0 . 0 0 $ 95 6 . 0 0 -$ - 58 3 , 16 0 .0 0 5. 6 " 01 Cl a s s 35 0 Wa t e r Li n e LF 19 0 $ 4 0 .0 0 $ 7, 6 0 0 . 0 0 $ 45 .0 0 $ 8 ,5 5 0 : . Q Q - f 1 1 0 . 0 0 $ 2, 7 5 0 . 0 0 $ $ 6. 20 " DI Cl a s s 2S O Wa t er Li n e LF 25 80 . 0 0 2, 0 0 0 . 0 0 - - - - 7. 20 " R .J . DI C la s s 25 0 Wa t e r Li n e LF 3 92 $ 1 1 0 . 0 0 $ 43 , 12 0 .0 0 $ 10 5 .0 0 $ 41 ,1 6 0 .0 0 ~ ~o · ~ J . DI Cl a s s 25 ~ W a te r Li n e In ca s in g L F 1 , 05 1 $ 1 1 0 . 0 0 $ 11 5 , 6 1 0 .0 0 $ 1 1 0 .0 0 $ 11 5 , 6 1 0 .00 9. 3 6 ' St e e l ca s i n g B o r ~ & Ja c k e d Un d er Ro a d w a y s L F 1 ,05 1 $ 33 0 . 0 0 $ 3 4 ~ 3 0 .0 0 $ 59 3 .0 0 $ 62 3 , 24 3. 0 0 10 . 20 " DR -18 C9 0 5 Fu s i bl e PV C Di r e c t i o n a l Dr i l l e d LF __ _ _ ! , . ' . l 5 Cl _ $ 47 0. 0 0 $ 91 6 , 5 0 0 . 0 0 $ 59 5 .0 0 $ 1, 1 6 0 , 2 5 0 . 0 0 Ai r Re l e a se / V a c u um v a i ~ -A ss e mb l y - · - $ 4 , 6 0 0. 0 0 -$ 11 . EA 21 96 ,6 00 , Q Q ~ 00 . 0 0 $ 63 , 0 0 0 .0 0 12 . 6" Ga t e Va l v e - - EA 8 $ 1 ,20 0 . 0 0 $ 9 ,6 0 0 .0 0 $ 1 , 00 0 . 0 0 $ 8 ,0 0 0 . 0 0 13 . 16 ' Ga t e Va l v e EA 25 - -- - $ 1 3, 0 0 0 . 0 0 $ 32 5 ,0 0 0 .00 $ 1 1 ,1 0 0 .0 0 $ 27 7 , 50 0 .0 0 14 . Du c t i l e Ir on M .J . Fi t t i ng s LB S 33 , 0 5 4 $ 6. 0 0 $ 19 8 , 3 2 4 . 0 0 $ 8 .25 $ 27 2 , 6 9 5 .50 1 5. 4 ' X 4 " Ta p p i n g Sl e e ve & Va l v e EA l $ 3, 5 0 0 . 0 0 $ 3 ,5 00 . 0 0 $ 4 0 0 0 .0 0 $ 4 0 0 0 .0 0 16 . 6" X 6" Ta p p i n g Sl e e v e & Va l v e EA 6 $ - 3 , 80 0 .0 0 $ 22 , 8 0 0 .0 0 $ 4 ,5 0 0 .0 0 J_ 27 , 0 0 0 . 0 0 17 . 12 " X 12 • Ta p p i n g S l ee v e & Va l ve EA l $ 7, 5 0 0 . 0 0 $ 7 ,5 0 0 .00 $ 9 ,0 0 0 .0 0 $ 9, 0 0 0 . 0 0 . -- 18 . 36 " X 2 0 ' Ta p p i n g Sl e e v e & Va l v e EA 1 $ 26 , 0 0 0 .0 0 $ 26 , 0 0 0 .0 0 $ 3 6 00 0 .00 $ 36 , 0 0 0 . Q Q 19 . Fi r e Hy d r a n t As s e m b l y EA 12 $ 4, ~0 0 . 0 0 $ 57 ,6 0 0 .00 $ 5, 7 0 0 . 0 0 $ 6 8 , 40 0 .0 0 20 . 1 r Bl ? W ·O ff As s e mb l y EA 5 $ 18 , 00 0 . 0 0 $ 9 0 ,0 0 0 .00 $ 26 ,0 0 0 :. Q Q . .. L 13 ( ! . 0 0 0 ,Q Q 2 1 . Mi s c e l l a n e o u s Co n c r e t e C ( 37 5 $ 1 9 6 . 0 0 $ 73 , 5 0 0 . 0 0 $ 25 0 . 0 0 $ 93 , 7 5 0 . 0 0 22 . - - - - - - 1 6 8 ·s 6 8 .0 0 $ 11 ,4 2 4. 0 0 $ 8 5 .0 0 $ As p h a lt Ro a d Re p a i r LF 14 , 2 8 0 . 0 0 23 . ~ p ~ l t Dr i ve w a y Re p a i r LF 57 4 $ 4 4 .0 0 $ 25 , 25 6 .00 $ 50 .0 0 $ 28 , 7 0 0 .0 0 24 . ~ ~ _ ! e D ri v e w a y Re p a i r LF 7 0 $ 18 0 . 0 0 $ 12 , 6 0 0 . 0 0 $ 2 1 ~ $ 15 , 0 5 0 .0 0 I - $ - - $ 25 . ~ v e l Dr iv e w a y Re p a i r L F 63 5 1 8 . 0 0 $ 11 , 4 3 0 . 0 0 $ 15 .0 0 9 , 52 5 . 0 Q I - - - - - - - $ 11 , 0 0 0 .0 0 $ 26 . Fi b e r Ro l l Ch e c k Da m s EA 1 0 0 11 0 .0 0 $ 1 0 0 . 0 0 $ 10 ,0 0 0 . 0 Q 27 . In l e t / O u t l e t Pr o t e c t i o ~ EA 7 $ 6 0 0 .0 0 $ 4, 2 0 0 .00 $ 50 0 . 0 0 $ 3, 5 00 . 0 0 28 . ~ r M a t ! l n g L F 21 , 0 0 0 $ 1. 2 0 $ 25 , 2 0 0 .00 $ 2: . Q Q . L 1 0 ~ 29 . Si l t Fe n c e . - - - ·- - - .. . . ! i _ _ __ _ l , 5 0 0 s 4 .0 0 $ 14 , 0 0 0 .0 0 $ 3. 0 0 s 10 , 5 0 0 .0 0 30 . Cl e a r i n g & Gr u b b i n g - AC 8 f 1 5 0 0 0 .00 $ 12 0 , 0 0 0 .0 0 $ 7, 1 0 0 . 0 0 -$ - ~ 6 , 8 0 0 . .Q Q 31 . Se e d i n g & Mu l c h i n g AC 28 - ~ 2, 1 8 0 .C J Q $ 61 , 04 0 . 0 0 $ 1, 6 0 0 . 0 0 $ 44 , 8 0 0 .0 0 E: . Pa l l e t i z e d So d Al l o w a n c e s 1 5, 0 0 0 .0 0 + 1 5 , 0 0 0 .0 0 - - - - ·s 33 . 20 .. 01 Cl a s s 2S O Wa t e r1 in e In P ol y En c a s e m e n t LF 2 0 0 1 4 0 .0 0 $ 28 00 0 .0 0 $ 1 0 0 .0 0 2 0 0 0 0 .0 0 TO T A L SE C T I ON A : $ 7 ,36 6 , 3 0 4 . 00 $ 8 ,04 3 , 9 2 2 .00 SE C T I O N B : 4 0 0 HP BO O S T E R PU M P ST A T I O N : $ 2, 0 3 0 , 0 0 0 . 0 0 $ 2, 1 1 0 ,0 0 0 .00 S EC T I O N C : SC A D A AL L O W A N C E : $ 30 , 0 0 0 . 0 0 $ 3 0 , 0 0 0 .00 TO T A L BA S E BI D : $ 9, 4 2 6 , 3 0 4 . 0 0 $ 10 , 1 8 3 , 9 2 2 .00 SE CT I O N A : AD D I T I V E FO R DI P : $ 33 2 , 0 0 0 .0 0 $ 1 8 0 ,0 0 0 .0 0 SE C T IO N B : DE D U C T FO R DE L E T I N G VF D ' S $ (8 5, 0 0 0 . 0 0 ) $ (7 5 , 0 0 0 .0 0 ) 9 , ~ " r l ' \ ~ Da t e s .s .n Bi d s Ce rt i fi ed By : ,,, ..... ,,,,, ,,,, 1-\ CAiio ,,,,, ,, ~" .......... '(/. -:,. ,, 0 •o•£SS 10~, ~ g~ ..... (f ~( 7 i ::I S EAL : :._I ~ ~: -:. . \ / ~:: ~ ~ \ • .f,.,01Ntf;!.• .,::,t:i $ ,, ..,"9: ... _ ..... 0 ,, ,,,, (fs Mee!>,,,, ,,,,,,,. .. ,,,, 060517 HCBOC Page 115 CO U N T Y OF HA R N E TT 11 •?,:U WE ST CE N T R A L TR A N S M I S S I O N M A I N & BO O S T E R PU M P ST A T I O N B I D TA B U L A T I O N - BA S E BI D (1 6 " ) GULTING Bi d Da t e: M ay 4 , 2 01 7 N EE R S, P .A . S E CT I O N A : TR A N S M I SS I ON M AI N l eg a c ; y W at e r G ro u p T. A . L o v i n g Ga rn e y Co n s t ru c t i o n H e rr l n -R iv l nb a rk , I n c. Sa n ford C o ntractors IT E M UN I T I ES T . OU " " . I UN I T PR I C E EX T E N D E D PR I C E UN I T PR I C E EX T E N D E D PR I C E UN I T PR I C E EX T E N D E D PR I C E UN I T PR IC E EX T E N D E D PRICE UNIT PRICE EXTE NDED PRICE Lu m p S u m - ~ - - - - - -- - S 27 0 , 0 0 0 .00 $ 13 4 ,20 4 . 1 0 $ 21 3 , 5 0 0 . 0 0 $ 104,500 .00 ---S 90,000.00 LF 58 , 8 5 1 $ 37 . 0 0 r ·- 2, _ 1 7 7 : 48 7 . 0 0 $ 40 . 2 i s · 2 36 8 , 7 5 2 . i S $ - - 38 . 0 0 $ 2, 2 3 6 , 3 3 8 . 0 0 $ 42 . 0 0 $ 2 ,471 ,7 42.00 $ 41.54 _s 2,444 ,670 .54 LF 61 0 $ 10 0 . 0 0 $ 61 , 0 0 0 . 0 0 $ 78 . 5 0 $ 47 , 8 8 5 . 0 0 $ 10 6 .00 $ 64 , 6 6 0 . 0 0 $ 88 .00 $ 53,680.00 $ 92.32 $ 56 ,315 .20 3 . 11 6 " D R -18 C9 0 5 Fu s i bl e PV C Wa t e r Li n e In Ca s i n g 1. I Mo b i l i z a t i o n , Bo n d s , an d In s ur a n c e 2. 16 " OR - 1 8 C9 0 5 PV C Wa t e r Li n e LF 61 0 $ 23 0 . 0 0 $ 14 0 ,30 0 .00 $ 25 0 . 0 0 $ 15 2 ,5 00 .0 0 $ 27 9 . 0 0 $ 17 0 , 1 9 0 . 0 0 $ 31 5 .00 $ 192,150.00 $ 275.93 $ -168 )17.30 _ - - - LF - 19 0 - -$- - 54 . 0 0 $ 1 0, 2 ~ ~ - 0 0 $ 20 . 0 0 $ 3, 8 0 0 . 0 0 _$ 58 . 0 0 $ 11 , 0 2 0 . 0 0 $ 23 .00 $ - idZQ:.QQ 1_ -~04 $ 6,657.60: 6 . 16 " DI Cl a s s 2S OW a t e r li n e L F 25 $ 67 . 0 0 $ 1 ,6 7 5 .00 $ 88 . 7 5 $ 2, 2 1 8. 7 5 $ 55 . 0 0 $ 1, 3 7 5 . 0 0 $ 68 . 0 0 $ 1,700.00 $ 48 .42 $ 1 210 .50 J ~ 13 0 • St e e l Ca s i n g Bo r e d & Ja c k e d Un d e r We t l a n d s 5. 6 ' 01 Cl a s s 35 0 Wa t e r Lin e -= ; : - 1 6 " RJ . DI Cl a s s 25 0 Wa t e r li n e - - . LF 39 2 $ 81 .00 $ · - - 31 , 75 2 . 0 0 $ 8 7. 50 $ 34 , 3 0 0 . 0 0 $ 7 5. 0 0 $ 29 . 4 0 0 :00 $ 86 .00 $ 33,712.00 $ 66 .35 $ 26. 009 .io l - - - - - - - - - - - - - . 8. 16 " ~ . D ~ ~ s 25 0 Wa t er Li n e i n Ca s i n g J:_ 1 ' _ _ _ 1 ,0 5 1 _$ 95 . 0 0 $ _ __ 2 9, 8 4 5 . 0 0 $ 92 . 0 0 $ 96 , 6 9 2 .00 $ 7 ~ j_ _ 79 , 8 7 6 . 0 0 S ~ _$_ _ 95 641.00 $ 66.35 t 69,733.85 9. ~o · St e e l Ca s in g Bo ~ d & Ja c k e d Un d e r Ro a d w a y s __ !: £ _ _ _ 1, 0 5 1 $ 24 5 . 0 0 $ 25 7 , 4 9 5 .00 $ 25 0 . 0 0 $ 26 2 , 7 5 0 . 0 0 $ 28 q , Q Q _$_ _ 29 4, 2 8 0 . 0 0 $ 31 5 .00 $ 331,065 .00 1_ 278.07 $ 292,251.57 10 . 16 " DR -18 C9 0 5 Fu s i b l e PV C Di r e c t i o n a l Dr i l l e d LF 1 , 95 0 $ 25 0 . 0 0 $ 48 7 ,50 0 .00 $ 14 5 .0 0 $ 28 2 , 7 5 0 . 0 0 $ 20 0 . 0 0 $ 39 0 , 0 0 0 . 0 0 $ 15 0 . 0 0 $ 292,500.00 $ 329.45 $ 642 427.50 11 . Ai r Re l e a s e / V a c u ; , m Va l v e As s e m b l y EA 2 1 ·s 2 85 5 . 0 0 $ 59 , 9 5 5 . 0 0 $ - 3, 0 0 0 . 0 0 -$ - 63 , 0 0 0 .00 $ 2, 9 0 0 . 0 0 $ _ 60 , 90 0 . 0 0 $ 5 ,65 5 .00 $ 118 ,75 5 .00 $ 3,550 .29 $ 7 4 :556.09 , 12 . 6" Ga t e Va l ~ - - - ~ _ _ 8 _ 1_ 95 0 . 0 0 $ 7, 6 0 0 .0 0 _$ 91 5 .0 0 $ 7, 3 2 0 . 0 0 $ 53 2. 0 0 _ $ _ __ 4, 2 5 6 . 0 0 $ 1 ,06 0 .00 _$ _ _ 8 ,48_Q.OO 1_ 1 ,0 12 .15 $ · 8,097.20 13 . 1 16 " Ga t e Va l v e 14 . Du c t i l e Ir o n M .J . Fi t t l n 1 t s 15 . 4" X 4 " T ap p i n g Sl ee v e & Va l v e 16 . 6 " X 6" Ta p p i n g Sl e e v e & Va l v e ! ] . 12 " X 12 " Ta p p in g Sl ~ e v e ~ Va l v e lB . 36 " X 16 " Ta p p i n g Sl e e v e & Va l v e EA 25 $ 5 ,80 0 . Q Q _ } 1 4 5, 0 0 0 .0 Q $ 3 94 5 . 0 0 $ 98 , 6 2 5 . 0 0 $ 4, 9 qQ . OO _$ _ 12 2 , 5 0 0 . 0 0 $ 5, 8 6 5 . 0 0 $ 14 6,6 25.QQ_ $ 5,613.04 j_ _ 140 ,326.00 LB S 23 , 9 1 4 $ 4. 5 0 $ 10 7 ,61 3 .00 $ 4. 5 0 $ 10 7 , 6 1 3 . 0 0 $ 5. 0 0 $ 11 9 , 5 7 0 .00 $ 5. 1 8 $ 123 ,874.52 $ 5.81 $ 138 ,9 40.34 EA 1 $ - 2) 6 0 . 0 0 $ 2 ,3 60 . 0 0 $ 1, 7 8 5 . 0 0 _$ _ _ 1 ,7 85 .00 $ 2 , 3 0 0 .00 $ 2 ,30 0 . 0 0 $ 1, 9 0 0 : 0 0 $ 1,900.00 $ 2,456.32 $ 2,456.32 EA 6 $ 3 ,2 05 . 0 0 $ 19 ,23 0 .0 0 $ 2 ,17 0 . 0 0 $ 13 , 0 2 0 . 0 0 s " z , 6 00 . 0 0 _$ _ _ _ 15 , 6 00 .0 0 $ 2 ,70 0 .0 0 $ 16,200.00 $ 3,305.26 $ 19,831.56 EA 1 $ 7, 3 3 5 . 0 0 $ ~ - 0 0 $ 6 89 0 . 0 0 $ 6 , 89 0 .00 $ 4 , 20 0 . 0 0 $ 4, 2 0 0 . 0 0 $ 5, 5 9 0 . 0 0 -$- - 5,590.00 $ 10 ,5 35 .82 $ 10,535.82 E A - - 1 - s 11 , 3 9 0 .00 s ~ 9 ci . o o s 22 , 1 0 0 .00 , l . . _ 22 , 1 0 0 . 0 0 s 18 , 0 0 0 . 0 0 _s _ 18 , 0 0 0 . 0 0 s 16 , 1 60 . 0 0 _$ _ _ _ 16 ,1 60.00 s 20,p6.31 s 20 ,376.3 1 - - · ~ __ _ _ l l s 3, J 9 5 . o o s 40 , 7 4 0 . 0 0 s 3 no . o o s 4 4 , 6 ~ _S _ 5 ,o o o . oo _s _ _ &0 , 0 0 0 . 0 0 i 4, 7 1 4 .o o s 56 ~68.oo s 4 ,401 .92 s 52,895.04 EA 5 $ 14 , 7 8 0 .0 0 $ 73 , 9 0 0 . 0 0 $ 17 43 5. 0 0 $ 87 , 1 7 5 . 0 0 $ 13 ,0 0 0 . 00 $ 65 , 00 0 .00 $ 13 , 5 0 0 . 0 0 $ 67,500.00 $ 12 ,638 .27 $ 63 ,19 1.35 19 . Fi r e Hy d r a n t As s e m b l y 20 . 16 " Bl o w -o f f As s e m b l y CY 25 0 s 20 0 : 0 0 s 50 , 0 0 0 .0 0 s 15 5 .oo s 38 , 7 5 0 . 0 0 s 16 4 .oo s 41 ,00 0 .00 s · 30 0 .00 ~ 75,ooo.oo s 111 .10 s 44 ,275.oo' 21 . Mi s c e l l a n e o u s Co n c r e t e ~2 - As p h a l t R o ad Re p a i r 23 ~ As p h a l t Dr i v e w ay R ep a i r 24 . Co nc r e te Dr i v e w a y Re p a i r "' i F ~ -s 52 . 0 0 s ~ 6 . oo s 65 . 3 5 s 10 , 9 7 8 .80 s 18 9 . o o -s - 31 , 7 5 2 .00 s 85 .o o $ 14,280.00 s 7W s n,3so .9 6 - - - ,_ L F ~ $ 23 . 0 0 $ 13 , 2 0 2 .00 $ -~ $ ~0 , 5 0 8 . 1 0 $ 10 9 .00 _$_ 62 , 5 6 6 . 0 0 $ _ 65 .00 $ 37 310.00 $ ~ $ 43 1365.7 01 _ _ _ ,_! : I ' _ _ 7 0 . $ 8 6 .00 $ 6 ,02 0 .00 $ 10 3. 5 0 $ 7, 2 4 5 .00 $ 56 . 0 0 $ 3 ,92 0 .00 $ 75 . 0 0 J _ 5,250.00 $ 84 .22 $ 5,89 5.40 LF 63 5 $ 6_ . 0 Q $ 3, 8 1 0 .00 $ ~ _$ _ _ _ 11 , 7 4 7 .50 $ 5. Q Q _$ _ 3, 1 7 5 . 0 0 .$ _ _ 40 .0 0 j _ _ _ 25 400 .00 $ 15 .05 $ 9 ,556.75, 25 . Gr a v e l Dr i v e w a y Re p a ir 26 . Fi b e r Ro l l C h ec k Da m s ~ In l e t / O u t l e t Pr o t e ct io n ~ - Ex c e l s i o r Ma t t in g 29 . Sl i t Fe n c e - - - - - - - - - - ~ C l e ~ n g & Gr ub b i n g 31 . Se e di n g & Mu l c h i n g 32 . Pa l l e t i z e d So d A _ll o _w _ a _nc _ e _ _ _ _ _ _ 33 . 16 " DI aa s s 2S O W a t e r l i n e In ~ E n c a s e m e n t TO T A L SE C T I O N A: SE C T I ON B: 2 50 HP B O OS T E R PU M P ST A TI ON : SE C T I O N C : SC A D A A LL OW A N CE : TO T AL B AS E B I D : SE C T IO N A: AD D IT I VE FO R D I P : EA 10 0 $ 13 1 . 0 0 $ 13 ,10 0 .00 $ 17 2 . 5 0 $ 17 , 25 0 .00 $ 14 7. 00 $ 14 , 7 0 0 . 0 0 $ 60 . 0 0 $ 6,000.00 $ 116.71 $ 11 ,671.00 EA 7 _ $ - 82 .00 $ 57 4 . 0 0 $ - 52 5 . 0 0 $ 3, 6 7 5 . 0 0 -$ - 97 5 . 0 0 $ 6, 8 2 5 . 0 0 $ 30 0 .00 $ _ 2,100.00 $ 183.25 $ .!,282 .75° LF 21 , 0 0 0 $ 5. 0 0 $ 10 5, 0 0 0 . 0 0 $ 2. 8 5 $ 59 , 8 5 0 . 0 0 $ 7. 0 0 $ 1 47 , 0 0 0 . 00 $ 5. 5 0 $ 11 5,500.00 $ 1 .66 $ 34,86 0 .00 L F 3 ,5 0 0 s -- 3 .50 S 12 ,2 5 0 .00 s 3. 6 5 $ 12 ,7 7 5 . 0 0 $ 6. 0 0 S - 21 ,0 0 0 . 0 0 $ 3. 0 0 $ io,500.00 $ 3.2 1 $ 11,235.00' AC 8 $ 10 , 4 2 5 . 0 0 $ 83 , 4 0 0 .00 $ 6, 7 2 5 . 0 0 $ 53 ,8 0 0 .00 $ 6 , 70 0 .0 0 _$_ 53 , 6 0 0 . 0 0 $ 1 5, 0 0 0 - : 0 0 $ - 120,000.00 $ 9,103.50 $ -72,8 28.0 0 AC 28 $ 2~ 6 0 0 . 0 0 $ 72 , 8 0 0 .00 $ 1 ,7 3 0 .00 -$- - - 48 , 4 4 0 .00 $ 3, 7 0 0 . 0 0 -$ - - · 10 3 , 6 0 0 . 0 0 $ 2, 7 0 0 .0 0 ~ 75 ,600-:oiJ $ 2,623 .95 $ -73,470 .6 0 L F - $ 15 , 0 0 0 .0 0 - $ - 15 , 00 0 .00 $ 15 , 0 0 0 . 0 0 "" " " ' - - - ~ 15,000.00 $ 15 ,0 00.00 6. 5 0 1 $ . 1 30 0 . 0 0 S - 62 . 3 0 S 12 46 0 .00 ~ - 57 . 0 0 $ 11 4 00 .0 0 · $ . 75 . 0 0 -$- - 15 ooo:00 $ 69 .!;5 Y---12,130 .00 20 0 : : = l i _ $ $ $ $ $ 4 , 4 03 , 6 2 9 .0 0 - - - - - - - - 1, 1 7 9 ,85 0 . 0 0 30 ,00 0 .00 5 ,6 13 , 4 7 9 .00 - - - - - - 3 1 0, 6 4 4 .0 0 - - - - - - - - $ 4, 1 6 0 ,5 0 0 . 0 0 $ $ 1 ,5 44 ,5 0 0. 00 $ $ 3 0 ,0 0 0 .0 0 $ $ 5, 73 5 ,00 0 .00 $ $ 43 0 , 00 0 . 0 0 $ 4, 4 7 8 ,5 0 3. 0 0 $ 4, 6 5 9 , 6 5 2 . 5 2 $ 4,677 ,72 0 .45 1, 4 63 , 8 0 2 . 0 0 $ 1, 5 7 2 , 72 5 .00 $ 1 ,600 ,000 .00 3 0 ,00 0 .0 0 $ 3 0 ,00 0 .0 0 $ 30,0 00.00 5 ,97 2 , 30 5 .00 $ 6 ,2 62 , 3 77 .52 $ 6,3 07 ,720 .45 33 3 , 00 0 .0 0 $ 1, 5 3 0 , 1 26.0 0 $ 223 ,633 .80 SE C T I O N 8 : DE D U CT F O R DE L E T I N G VF D ' S $ (5 4 , 8 4 8 .00 ) $ (5 6 , 71 0 . 0 0 ) $ (5 3 , 0 0 0 . 0 0 ) $ (5 3 , 0 0 0 . 0 0 1 $ (53,000.00) l O F 3 060517 HCBOC Page 116 SE C T I O N A : TR A N S M I S S I O N MA I N Ha l l Co n t r a c t i n g Te r r y 's Pl u m b i n g & Ut i l i t i e s , In c . Pa r k Co n s t r u c t i o n , In c. En g l i sh Co n s t r u c t i o n Co. Inc. Sandhllls Cont racto rs, In c. I TE M I UN I T I £S T . QU A N . U N IT PR I C E EX T E N D E D PR I C E UN IT PR I CE EX T E N D E D PR I C E U N IT PR I C E EX T E ND ED PR I CE U N IT PR IC E EX T E N D E D PR I CE UN I T PR IC E EXTENDED PR I CE L ,~ io n , B o n d s ~ l n s u r a n c e 2. 16 " DR - 1 8 C9 0 5 PV C Wa t e r Li n e ~ 16 " DR - 1 8 C9 0 5 Fu s i b l e P VC W at e r ~ e in Ca s i n g L um p Su m . - r s - 17 0 , 0 0 0 . 0 0 . . - . ~ $ 10 0 , 0 0 0 .0 0 . - 's 24 0 , 0 0 0 . 0 0 $ 267 ,000.00 ~ 's 253,750.00 - ' LF 58 , 8 5 1 $ 44 . 0 0 -$- - 2, 58 9 , 4 4 4 . 0 0 -$ - 60 -.0 0 ·s 3 ,53 1 ,06 0 . 0 0 $ - - 48 . 3 5 T 2, 8 4 5 , 4 4 5 . 8 5 ·s 52 . 0 0 $ 3,060,252.00 $ 46.00 $ 2 ,707,146.00 LF 61 0 $ 10 0 . 0 0 $ 61 , 0 0 0 . 0 0 $ 10 5 . 0 0 $ 64 , 0 5 0 . 0 0 $ . 15 6 . 0 0 $ 95 ,16 0 . 0 0 $ 10 0 . 0 0 $ . -61,000.00 $ 98.00 $ 59,780.00 31 . ~e e d i n g & Mu l c h i n g ~ . - 32 . Pa l l e t f z e d So d Al l o w a n c e LF 61 0 $ 30 0 . 0 0 $- 18 3 , 0 0 0 . 0 0 S 35 0 . 0 0 $ 21 3 , 5 0 0 . 0 0 $ 44 0 . 0 0 -$ 26 8 , 4 0 0 . 0 0 $ 28 0 . 0 0 $- - · 170,800.00 $ 525 .00 $ 320,250 .00 LF 19 0 $ 40 .00 $ • 7, 6 0 0 . 0 0 $ 29 .0 0 $ 5, 5 1 0 .00 $ 62 . 0 0 $ . 11 , 7 8 0. 00 $ 40 . 0 0 $ - 7,600.00 $ ---27.00 $ . 5,130.00 6. 16 " D1 C la ss 2 5 0 W a t e r l i n e l J ' 25 $ 70 . 0 0 $ 1, 7 5 C J . 0 0 _$ _ 63 .0 0 $ 1, 5 7 5 .0 0 $ 10 3 .0 0 $ 2, 5 7 5 . 0 0 $ 80 . 0 0 $ 2,000.00 S --ios.oo $ 2700.00 7. 16 " R.J . D I Cl a s s 25 0 Wa t e r u; . LF . 39 2 $ 78 . 0 0 $ 3 0, 5 7 6 . 00 $ 80 . 0 0 $ 31 - : - 3 6 ( ) . 0 0 $ 84 . 0 0 s · 32 , 9 2 8 . 0 0 $ 86 .00 $ 33,712.00 $ 88.00 . $ 34' 496 .00 8. 16 " R.J . DI Cl a s s 25 0 Wa t e r li n e In Ca s i n g - - L F 1 ,05 1 $ 78 . 0 0 _$ _ _ _ 81 , 9 7 8 . 0 0 $ 98 . 0 0 $ - 1 02 , 9 9 8 .0 0 -$- - 76 . 0 0 $ · 79 , 8 7 6 .00 $ 86 . 0 0 $ 90,386.00 -$ 75.00 $ 78:825 .00 9. 3c r S ~ e l C a s i n g B or ed & J a c ke d U n d er R o a d w a y s -- - LF 1 ,05 1 - $ 30 0 .00 $ 31 5 , 3 0 0 . Q Q $_ 32 5 . 0 0 i _ _ ~ ~ ~ $ 45 8 . 0 0 _$ _ _ 48 1 1358 . 0 0 J 28 0 . 0 0 $ 294,280._QQ $ 516.00 $ __ 5 42,31 6.00 i lO . 16 " DR - 1 8 C9 0 5 Fu s i b l e PV C Di r e c t i o n al Dr i l l e d LF 1, 9 5 0 $ 20 0 . 0 0 $ , 39 0 , 0 0 0 . 0 0 $ 26 0. 0 0 $ 50 7 , 0 Q 0 . 0 0 _$ _ _ 15 1 _ . 7 2 _$ _ _ 29 5 , 9 _! 2 . 50 $ 37 0 . 0 0 $ 72 1 ,500.00 $ 375 .00 $ 731,250 .00 ~i r Re l e a se / V a c u u m ll a l v e As s e m b l y EA 21 _$ 4, 5 00 .0 0 $ 94 , ? 0 0 . 0 _ Q i _ 2, 8 0 0 .00 J _ 58 ~ 0 0 .0 0 $ 5, 2 8 2 . 0 0 $ 11 0 , 9 2 2 . 0 0 $ .. ~. ~ 6 0 . 0 0 _$ _ _ 89,460.00 $ _ 6,594.00 j___ .!.38,474.00 6" Ga t e Va l v e EA 8 $ 1 ,5 0 0 . 00 $ 12 ,00 0 . 0 0 $ 95 0 . 0 0 $ 7, 6 0 0 . 0 0 $ 1, 0 0 2 . 0 0 $ 8, 0 16 . 00 $ 1, 2 0 0 . 0 0 $ 9,6 0 0.00 $ 1,408.00 $ 11 264 .00 n 16 " Ga t e Va l ve EA 25 - $ 6, 5 0 0 . 00 $- - 1 62 , 5 0 0 . 0 0 $ 6 ,20 0 . 0 0 $ 15 5 , 0 0 0 . 0 0 $ 5, 8 4 4 . 0 0 $ 14 6, 1 0 0 .0 0 $ . 6, 5 0 0 . 0 0 $ 162,500.00 $ 11.-150.00 $ 278:750.00 14 . Du c t i l e l r o n M. J . Fi t t i n g s LB S 23 ,91 4 -$- - 5. 0 0 $ 11 9 , 5 7 0 . 0 0 $ - 2. 5 0 $ 59 , 7 8 5 . 0 0 $ 2. 3 0 $ 55 , 0 0 2 . 2 0 -$ - - · 5. 0 0 $ 119,570.0 0 $ 5.00 $---119 570 .00 15 . 4" X 4" T ap p in g Sl e e v e & Va l v e : _ _ _ _ _ _ 'E A -: : . 1 $_ 4,_ Q O O . O Q $ . 4, 0 0 0 . 0 0 $ . i, 0 0 0 . 0 0 $ 2, 0 0 0 . 0 0 t 1, 8 0 0 .0 0 $ 1, 8 0 0 .00 s · fs o o . o o $ _ 3,500.00 $ 4 ,699.00 -$----4:699.00 16 . 6 " X 6" Ta p p i n g Sl e e v e & Va l v e EA 6 $ ~, 5 0 0 . 0 Q _ .t l 7 ,00 0 . 00 , l _ _ ] , OO Q . 0 0 $ 18 , 0 0 0 . 0 0 $ 2, 14 5. 0 0 $ 12 , 8 7 0 . 0 0 $ 3 ,8 0 0 . 0 0 $ 22,800.00 $ 5,24 0 .00 $ 31,44 0.00 , 17 . 12 " X 12 " Ta p p i n g Sl e e v e & Va l v ~ _ EA 1 $ 7, 5 0 0 .00 $_ 7, 5 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ _ 3, 0 0 0 . 0 0 $ 5, 2 3 0 .0 0 ~ 5, 2 3 0 . 0 0 $ 7, 5 0 0 .00 $ 7 ,500.00 $ 8,~80 .0 0 $ 8,980 .0 0 1 18 . 36 ' X 1 6" Ta p p i n g Sl e e v e & Va l v e EA 1 $ 20 , 0 0 0 . 0 0 $ 20 00 0 . 0 0 $ 16 ,0 00 .00 $ 16 ,0 0 0 . 0 0 $ 14 , 5 14 . 00 $ 14 , 5 1 4 . 0 0 $ 19 , 1 9 0 . 0 0 $ 19,190.00 $ 21,913.00 $ 21 913.00 19 . _ Fi r e Hy d r a n t As s e m b l y - - -: _ · .. . _ EA - - 12 - -$ - 5, 5 0 0 . 0 0 $ 66 , 0 0 0 . 0 0 $ 3, 8 0 0 . 0 0 $ 45 , 6 0 0 . 0 0 $ 4, 2 4 4 . 0 0 $ 50 ,92 8 . 0 0 $ 4, 5 0 0 .0 0 $ -54,000.00 $ 3,915 ~00 $ 46 :980 .00 2Q . . 16 ' Bl o w - o f f As s e m b l y _ _ _ _ EA 5 $ 20 ,0 0 0 . 0 0 $ 10 0 ,0 C J O. OO $ 15 , 0 0 0 .00 $ 75 , 0 0 0 . 0 0 $ 17 , 3 0 8 . 0 0 $ 86 , 5 4 0 . 0 0 ~ 14 , 0 0 0 .00 $ 70,0~ $ 13,381.00 $ 66,905 .00 21 . Mi s c e l l a n e o u s Co n cr et e C' ( 25 0 $ 25 0 . 0 0 $ 62 ,50 0 .0 0 $ 20 0 . 0 0 $ 50 , 00 0 . 0 0 $ 28 5 . 0 0 $ 71 , 2 5 0 . 0 0 $ 19 6 . 0 0 $ 49,000.00 $ 245.00 $ 61 250 .00 22 . As p h a l t Ro a d Re p a i r - - LF 16 8 $ 65 . 0 0 $ 10 , 9 2 0 . 0 0 $ 4 5. 0 0 $ · 7 , 56 0 .00 $ - 12 1 . 0 0 $ - 20 ,32 8 . 0 0 $ 68 . 0 0 $ - 11,424.00 $ 138.00 $ 23• 184 .00 23 . As p h a l t Dr i v e w a y Re p a i r - L F - - 57 4 $ 62 . 0 0 $ 35 , 5 8 8 . 0 0 $ 25 . 0 0 $ - 14 , 3 5 0 . 0 0 $ 12 1 . 00 $ 69 ,4 54 . 0 0 -$ 44 . 0 0 $ - 25,256.00 $ 26.00 s · 14' 924 .00 24 . Co n c r e t e Dr i v e w a y Re p a i r LF 70 $ 65 . 0 0 $ • 4, 5 5 0 . 0 0 $ 4 0. 0 0 $ 2, 8 0 0 . 0 0 $ 74 . 0 0 -$ - 5, 1 8 0 . 0 0 $ 18 0 . 0 0 $ - 12 ,600.00 $--7LOO $ s' 040 .00 25 . - Gr a v e l Dr i v e w a y Re p a i r - - - -- - - - - - LF 63 5 $ 7 .0 0 $ . 4, 4 4 5 . 0 0 $ 12 .0 0 $ 7, 6 20 .00 $ 52 .00 $ 33 ,0 20 . 0 0 ·s 18 . 0 0 $ . 11,430.00 -$--1 2 .00 $ 7' 620 .00 26 . Fi b e r Ro l l Ch e c k Da m s EA · · 10 0 $ · 10 0 . 0 0 $ - 10 , 0 0 0 . 0 0 $ 10 0. 0 0 $ 10 , 0 0 0 . 0 0 $ 62 . 0 0 $ 6, 2 0 0 . 0 0 $ 11 0 . 0 0 $ --· 11,000.00 $ 132.0 0 -$ 13 :200 .00 ' 1 t ! ! 1 l ct / O : i t 1 e t P r o t e c t i o n - - - - - - - - - -I A 7 $ 25 0 . 0 0 $ _ 1, 7 50 . 0 0 $ 15 0 .00 $ 1, 0 5 0 . 0 0 ·r ... 1 3 ~ _$_ 97 3 . 0 0 $ - - 60 0 . 0 0 .. $ 4,200.0CJ _$ __ g5.00 _ $ -· 4 ,375 .00 28 . E x ce l s i o r Ma t t i n g _ _ LF 21 , 0 0 0 $ 2. 0 0 $ 4 2, 0 0 0 .0 0 $ 2. 0 0 _$ . 42 , 0 0 0 .0 0 $ _ ~ Q Q ~ . 42 ,0 0 0 . 0 0 J _ 1. 2 0 $ 25,200.00 _$__ 2.00 $ 42,000 .00 ~ Si l t Fc _nc e _ · - - - _ ~I ' 3, 5 0 0 S 5. 0 0 $ _g s o o . oo $ 3. 5 0 j _ _ 12 , 2 5 0 . 0 0 $ 2. 2 5 . _ L 7, 8 7 5 . ~ _$ 4 .00 $ 1 4 ,000.00 $ 4.oo S . 14,000.00 30 . Cl e a r i n g & G ru bb i n g . AC 8 $ 7, 5 0 0 . 0 0 $ 60 , 00 0 .0 0 $ 1 ,5 0 0. 0 0 $ 12 , 0 0 0 . 0 0 $ 8 , 62 5 . 0 0 $ 69 , 0 0 0 . 0 0 $ 15 , 0 0 0. 0 0 $ 120,000.00 $ 18,750.00 $ 150,000.00 - - - - .. • . . . AC 28 j __ _ -1 _ 0 0 0 . 0 0 _$_ _ 84 , 0 0 0 . 0 0 $ 50 0 .0 0 $ . __ 14 , 0 0 0 .0 0 $ 3, 0 35 .0 0 j _ 84 , 9 8 0 . 0 0 $ 2, 1 80 . 0 0 ~ _ . 61,040.00 $ 5,175.00 $ --144,900.0 0 $ 1 5, 0 0 0 . 0 0 $ 15 ,00 0 . 0 0 _ _ _ _ $ 1 5, 0 0 0 . 0 0 _ $ 15,000.QQ --_ _ $ _ 15,000.00 20 0 l i . _ 7 5 .0 0 $ 15 , 0 0 0 . 0 Q S. 70 . 0 0 $ 14 , 0 0 0 .00 $ 11 1 . 0 0 $ 22 , 2 0 0 . 0 0 $ 92 . 0 0 $ 18,400 .00 $ 62.00 $ 12,40 0 .00 4. 30 " St e e l Ca s i ng Bo re d & J ac k e d _ Un d e r W et l a nd s 5. 6 ' 01 Cl a s s 35 0 Wa t e r Li n e 33 . 1 16 " 01 Oa s s 25 0 Wa t e r l i n e i n Po l y _ En c a s e m e n t LF TO T A L SE C T I O N A : $ 4, 8 0 6 , 9 7 1 . 0 0 $ 5, 5 4 2 ,04 3 . 0 0 $ 5 , 29 2 ,81 7 . 5 5 $ 5, 6 4 5 , 2 0 0 . 0 0 $ 5 ,972 ,511 .00 SE C T I O N 8: 25 0 HP BO O S T E R PU M P ST A T I O N : $ 1, 6 3 7 , 6 0 0 . 0 0 $ 1, 4 1 7 , 18 5 . 0 0 $ 1 , 68 2 , 4 5 0 . 0 0 $ 1, 7 0 6 , 0 0 0 . 0 0 $ 1 ,396 ,875 .00 SE C T I O N C: SC A D A A L L O W A N C E : $ 30 , 0 0 0 . 0 0 $ 30 , 00 0 .00 $ 30 ,00 0 . 0 0 $ 30 , 0 0 0 . 0 0 $ 30 ,000.00 TO T A L BA S E BI D : $ 6, 4 7 4 , 5 7 1 . 0 0 $ 6 ,98 9 , 2 2 8 . 0 0 $ 7 ,0 0 5, 2 6 7 . 5 5 $ 7 , 38 1 , 2 0 0 .00 $ 7,399,386.00 SE C T I O N A : AD D I T I V E FO R DI P : $ 33 2 ,11 0 . 0 0 $ 0. 0 0 $ 29 7 , 78 6 . 0 6 $ 43 7 ,00 0 .00 $ 1 ,177 ,020.0 0 SE C T I O N B : DE D U C T FO R DE L E T I N G VF D ' S $ (4 5 , 0 0 0 . 0 0 ) $ (5 0 , 0 0 0 . 0 0 ) $ (5 3 , 0 0 0 . 0 0 ) $ (5 5 , 0 0 0 . 0 0 ) $ (30,000.00) 2 O F 3 060517 HCBOC Page 117 SE C T I O N A: TR A N S M I S S I O N MA I N R. H . Mo o r e Co m p a n y , In c . St a t e Ut i l i t y Co n t r a c t o r s , In c . IT E M UN I T I ES T . Q U A N . UN I T PR I C E ElC T £ N D E 0 PR I C E UN I T PR I C E ElI T T N O E D PR I C E 1. Mo b i l i z a t i o n , Bo n d s , an d In s u r an c e Lu m p Su m - 's 20 3 , 0 0 0 . 0 0 $ 31 0 , 0 0 0 . 0 0 2. 16 ' DR -18 C9 0 5 PV C Wa t e r li n e - LF - - 5 8 ) 1 5 1 $ 48 . 0 0 $ 2, 8 -24 ,84 8 . 0 0 $ 4 8. 5 0 $ 2 ,85 4 , 2 7 3 . 5 0 3. 16 " DR - 1 8 C9 0 5 Fu s i b l e PV C Wa t e r Li n e in Ca s i n g LF -· 61 0 S 15 3 . 0 0 $ 93 , 3 3 0 . 0 0 S 14 0 . 00 $ 85 , 4 0 0 .00 ~ 30 " St e e l Ca s i n g Bo r e d & Ja c k e d Un d e r We t l a n d s LF 61 0 _ $ _ 41 0 . Q Q _$_ _ _2 ~ ._ 10 0 . 0 0 S 94 5 . 0 0 $ 57 6 , 4 5 0 .00 5. 6" DI Cl a s s 35 0 Wa t e r Li n e LF 19 0 $ 32 . 0 0 $ 6, 0 8 0 . 0 0 $ · 45 . 0 0 $ 8 , 55 0 .00 6. 16 ' D I Cl a s s 25 0 Wa t e r li n e __ _! ! : 25 _ j 56 . 0 0 S 1, 4 0 0 . 0 0 f 70 . 0 0 $ l , 75 0 . 0 0 7. 16 " R.J . DI Cl a s s 25 0 Wa t e r Li n e LF 39 2 $ 76 . 0 0 $ 29 , 7 9 2 . 0 0 $ 85 . 0 0 $ 33 , 32 0 . 0 0 8 . 16 " R .J . DI Cl a s s 25 0 Wa t e r Li n e in Ca s i n g LF 1, 0 5 1 $ 73 .0 0 $ 76 , 7 2 3 .0 0 $ 90 . 0 0 $ 94 , 5 9 0 .0 0 9. 30 " St e e l Ca s i n g Bo r e d & Ja c k e d Un d e r Ro a d w a y s LF 1, 0 5 1 $ - - 46 2 . 0 0 $ 48 5 , 5 6 2 . 0 0 $ SO S . O D $ 53 0 , 7 5 5 . 0 0 ~ 16 ' D R ~ ~ b l e PV C Di r e c t i o n a l Dr i l l e d - •~ ~ J ·- · 31 8 . 0 0 $ 62 0 , 1 0 0 . 0 0 $ 48 0. 0 0 -$- - 93 6 , 0 0 0 . 0 0 1 11 .. Ai r Re l e a se / V a c u u m Va l v e As s e m b l y EA 21 $ 4, 5 0 0 . 0 0 $ 94 , 5 0 0 . 0 0 $ 2, 8 0 0 . 0 0 $ 58 , 8 0 0 .0 0 1 j I 6" Ga t e Va l v e .. . _ __ EA 8 $ 1, 0 5 0 . 0 0 _$ 8, 4 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 8) i 0 0 . 0 0 _ __ EA 25 $ 5, 9 0 0 . 0 0 $ 14 7 , 5 0 0 . 0 0 $ 5, 8 5 0 .00 $ 14 6 , 2 5 0 .0 0 1 14 . Du c t i l e Ir o n MJ . Fi t t i n g s _ ~ _1 3, 9 1 4 $ 2 .50 $ _ 59 , 7 8 5 . 0 0 $ 7. 0 0 $ 16 7 ,3 9 8 . 0 0 ; 15 . 4 " X 4" Ta p p i n g S le e v e & Va l v e EA 1 $ 5, 3 0 0 . 0 0 $ 5, 3 0 0 . 0 0 $ 4, 0 0 0 . 0 0 $ 4 , 00 0 . 0 0 'i i i : ' 6" X .6" T- ; , p p i n g Sl e e v e & Va l v e ~ - 6 $ 6 ,7 00 . 0 0 f - 40 , 2 0 0 . 0 0 $ 4, 5 0 0 . 00 $ 27 , 0 0 0 .0 0 I 1 - - - · . - - - ~ -~ 17 . 12 ' X 12 " Ta p p i n g Sl e e v e & Va l v e EA 1 $ 9, 4 0 0 . 0 0 $ 9, 4 0 0 . 0 0 $ 9, 0 0 0 .0 0 $ 9, 0 0 0 . 0 0 18 . 36 " X 16 " Ta p p i n g Sl e e v e & Va l v e E A - · 1 $ 22 , 30 0 . 0 0 $ 22 , 3 0 0 . 0 0 $ 27 , 0 0 0 . 0 0 $ 27 , 0 0 0 .0 0 19 . fi r e Hy d r a n t As s e m b l y EA - 12 .. _ $ - 4 , 75 0 . 0 0 $ 57 , 0 0 0 . 0 0 $ 5, 1 0 0 . 0 0 $ 61 , 2 0 0 . 0 0 20 . 16 " Bl o w -of f As s e m b l y EA - - 5 - $ 18 , 5 0 0 . 0 0 $ 9: i ; 5 0 0 . 0 0 $ 16 , 0 0 0 .00 $ 80 , 0 0 0 . 0 0 21 . Ml s c e l l a n e o ~ s _C? n c re t e Ct:' _ _ 25 0 · - $ 20 0 . 0 0 $ 50 , 0 0 0 . 0 0 $ 25 c i : o o -$ 62 , 5 0 0 . 0 0 22 . As p h a l t Ro a d Re p a i r LF 16 8 $ 77 . 0 0 $ 12 , 9 3 6 . 0 0 $ 85 . 0 0 $ 14 , 2 8 0 . 0 0 23 . As p h a l t Or i v e ; ; , , a y Re p a i r LF 57 4 $ 72 . 0 0 $ 41 , 3 2 8 :o o $ 50 . 0 0 $ 28 , 7 0 0 . 0 0 24 . Co n c r e t e Dr i v e w a y Re p a i r LF 7 Q_ _ J_ - 13 3 . 0 0 $ - 9, 3 1 0 . 0 0 i _ 21 5 . 0 0 j _ 1 5, 0 5 0 . 0 0 25 . Gr a v e l D r i v e w a y R e p a _ i r _ _ _ _ _ _ - - - - · LF 63 5 $ 17 . 0 0 $ 10 , 7 9 5 . 0 0 $ 15 . 0 0 $ 9, 5 2 5 . 0 Q 26 . fi b e r Ro l l Ch e c k Da m s EA 10 0 $ 11 5 .00 $ 11 , 5 0 0 . 0 0 $ 10 0 . 0 0 $ 10 ,00 0 . 0 0 27 . In l e t / O u tl e t Pr o t e c t i o n EA 7 -$ - ·ns : o o -$- - 5, 0 7 5 . 0 0 $ 50 0 . 0 0 $ 3, 5 0 0 . 0 0 1 ~ Ex c e l s i o r ~ t t i n g LF 2 1 , 0 0 0 $ 4 .00 $ 84 , 0 0 0 . 0 0 $ 5. 0 0 $ 10 5 , 00 0 .00 29 . 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I 16 ' Ga t e Va l v e 33 . 11 6 " DI Oa s s 25 0 Wa t e r l i n e in Po l y En c a s e m e n t u =-, 2 ~ TO T A L SE C T I O N A: s 5, 5 5 7 , 3 6 4 . 0 0 $ 6, 4 1 2 , 3 9 1 .50 SE C T I O N B: 25 0 HP BO O S T E R PU M P ST A T I O N : $ 19 3 1 0 0 0 $ 17 3 0 0 0 0 SE C T I O N C: SC A O A AL L O W A N C E : $ 30 , 0 0 0 . 0 0 $ 30 , 0 0 0 .0 0 TO T A L BA S E BI D : $ 7, 5 1 8 , 3 6 4 . 0 0 $ 8, 1 7 2 , 3 9 1 . 5 0 SE C T I O N A: AD D I T I V E FO R DI P : $ 35 3 , 1 0 6 . 0 0 $ 35 0 ,00 0 . 0 0 SE C T I O N B: DE D U C T FO R DE L E T I N G VF O ' S $ (5 3 . 5 0 0 . 0 0 ) $ (4 5 , 00 0 .0 0 ) - - - - - - - - 3 0 F 3 Bi d s Ce r t i f i e d By : 9 C k . J J . . J r y ~ 5.8 .17 Date ,,, .... ,,,,,, ,''\ ~ CAf:/o;,,,, ~''o~··fES"SiO··· ~\ S ~ ,·~~o ;,a;{\ "Y ~ f { SEAL Ji = ... \ Q2!9<2 ;~:: :. . ~, ~,:, ~ ~ •.f.\101NEt.J.,•~(:; ,$ ~ -f-9 '••h ••·• GO ,, ~,,, 'l..~g MC ,,,,, ,,,,,, .. u,, I I l l i I I i 060517 HCBOC Page 118 BUDGET ORDINANCE AMEN D MENT BE IT ORDAINED by the Governing Boa r d of t he Count y of Harnett, North Carolina, that t he following amendment be made to the annual budget ordinance for t he fiscal year ending June 30, 2017: Section 1. To amend the Pu bl ic Utilities Department Cap i tal Project PU 1301 West Centra l T ransmission , the appropriations are to be changed as fol lows: ~-------~-----------------~----· -----~-------~ EXPENDITURE AMOU N T AMOUNT DECREASE CODE NUMBER DESCRIPTION OF CODE INCREASE 546-9100-43 1 -45-0 1 Constr uct ion 3,3 38,949.00 ;._:___:_:::....::....::...::.._~:.........:..:.........:..-=-+--=....::...:...~=;._:__.:__ ___________ --1-_ __:_:_.:___.:.___:__.:__-+---------- , _ _?~-~!Q0-43 _1-_4_5_-8_0_..._c_o_n_st_r_~ctio n Con~i_n""'g-'--en_c_,_y ________ -+-___ 1_8_6..:....,8_3_2_.o_o-+-------- , -------1----------------!---------+---------- r--=--~:--·----==-----=-_--_ -_____ -----------I =~~~ ~ ----------_-----+=~-- I REVENUE AMOUNT AMOUNT '. CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE r 54.6-0000-389-50-00 i HCDPU Rese rve 3,525,781.00 r--------F-~ -. ~ ·----- -·----·----- ---·---·--- EXPLANATION : ~---!O --r 1 Departmen t Head (date) Fi nance Officer (date) Count y Ma n ager (date) Section 2. Copies of t his budget amendment sh all be f urnished to t he Cle r k t o the Board, and to the Budget Officer and the Finance Office r fo r their d irection. Ad o pte d this day of Margaret Regina Wheeler, Clerk to the Board I 2017 , Gordon Springle, Chairm an Harnett County Board of Comm issioners 060517 HCBOC Page 119 COUNTY OF HARNETT CAPITAL PROJECT ORDINANCE WEST CENTRAL TRANSMISSION PROJECT BE IT ORDAINED by the Board of Commissioners of the County of Harnett, Nort h Carolina, sining as the governing bo ard for Hamett Cou nty , that, pu rsuant to Section 13 .2 o f Chapter 159 of !he General Sta!U les of North Caro lina, the following capi1al project ordinance is hereby ad opted: Section 1 . The project authorized is th e cons truction of approximately 58,000 linear feet of 16 inch ductile iron water transmission line and a new booster pump stat ion upg rade of an exis t ing ) to serve the West Central po rt io n of Hamcll County to include the Hwy 421 corrido r. 1 Section 2. The project will be jo intly funded by a Drinking Wate r State Revo lving Fund Loan administere d by (he North Carol ina Department o f Environment & Nac ura l Resources and HCDPU reserves. The officers of th i s un it ar e he reb y di rected to proceed wi th the ca pital project within the terms of th e loan documents, and the budget conta in ed herein . Section 3 . $4,983,435.00 has be en appropria ted fo r th e project: followi ng breakdown is pro posed: ~qtool\-il 4-?DI C . C E . onstruct1on ost st,mate ~780Cons tru ction Contin gency ~~ .P Engineerin g 4540 Land/ROW 4 ?'.>:,Ma ter ials and Supplies 41 J..O Legal & Adm ini strati on Total for internal report ing the $4,374 ,590 $198,845 $350,000 $30,000 $20,000 $10,000 $4,983,435 ln acco rdance wit h section 4 of the County Budget Ordinance, the Finance Offi cer and Co unt y Manage r is hereby autho rized to a pp rove the trans fer of appropriations between expendi ture line items in the project with the exception s that change orders affectin g engi neering and cons tr uctio n may no t exceed 5% (cu mul ati ve) of th e project tota l without prior approval of the Board . Change orders within the 5% limitation wil l be presented to the Board at the next regular meeting of the Board of Co mmi ssio ners as in acco rdance wit h G.S . 159-15. Section 4 . The following revenues are antici pated to be availab le to complete this projec t: '0 4b0000 olOB'J-l 4 .. DWSFR Loan ~\J-V ct-~ OOOJ'.;t)~~0-01:) Gra1~1 DEMR \<)t\6v·J. ~D\JU-~~e.,~ · ' T otal $4,800,000 183.845 f&?>.4-3'S ';I $4,983,435 fue,<ve ~ ·1 Y\ka~o{ i k J'Scd ~ ~ SY'c4 -~ 1v.{'.0C:o-.,-b On Page 1 of 2 060517 HCBOC Page 120 Board Meeting Agenda Item Agenda Item 4 -I. MEETING DA TE: June 5, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Special Salary Adjustment REQUESTED BY: IT Director, Ira Hall REQUEST: Approval for Special Salary Adjustment for Lisa McFadden Information Systems Admin/ Assistant IT Director, Position 320-1 For completion of degree: Masters in Public Administration 5% increase in current salary, effective date 5/6/2017 -graduation date An MP A is a professional degree that develops leadership and management skills of those that work in the public sector. Hamett County will benefit from employing individuals with MP As because they have developed skills and competencies that will be used to create public value. Course work in public policy, strategic planning, public ethics, budget and financing, organizational change, and collaborative governance all contribute to creating public value in Hamett County. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\U sers\g wheele r\AppData\Local\M icrosoft\ W indows\JN etCache\Content. Outlook\ TPTEQCL V\agendaforrn20 17 @O.,~t~tt.org Page I of I 060517 HCBOC Page 121 Board Meeting Agenda Item Agenda Item 4-J: M EETTNG DATE: June 5, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Harnett County Financial Software Reimbursement Resolution REQUESTED BY: Kimberly A. Honeycutt, Finance Officer REQUEST: Approve resolution so the County may re imburse itself for any expenditures incurred in connection with the construction of the new audio/visual system at the Courthouse and the purchase o f the new financial accounting software. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION : C :\Users\gwhee ler\AppData\Local\Microsoft \ Wi nd ows\lNetCache\Content.O utl ook\TPTEQCL V\Finance Software Re im bursement Re so lution -06 052017.doc Page I of I 060517 HCBOC Page 122 EXTRACTS FROM MINUTES OF BOARD OF COMMISSIONERS A regular meeting of the Board of Commissioners (the "Board'') of the County of Harnett, North Carolina was held on June 5, 2017, at 9:00 a.m. in the County Commissioners' Meeting Room, Hamett County Administration Building, I 02 East Front Street, Lillington, North Carolina, Gordon Springle, Chairman of the Board, presiding and the following Commissioners present: The following members were absent: Also present: * * * Commissioner moved that the following resolution (the "Resolution"), a copy of which was available with the Board and which was read by title: RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA DECLARING THE INTENT OF THE COUNTY OF HARNETT, NORTH CAROLINA TO REIMBURSE ITSELF FOR CAPITAL EXPENDITURES FROM THE PROCEEDS OF TAX-EXEMPT OBLIGATIONS EXPECTED TO BE EXECUTED AND DELIVERED IN FISCAL YEAR 2018. WHEREAS, the County intends to finance the acquisition of software and audio-visual equipment (the "Project") and expects to incur and pay certain expenditures in connection with the Project prior to the date of execution and delivery of the tax-exempt obligation (the "Original Expenditures"), such Original Expenditures to be paid for originally from a source other than the proceeds of the tax-exempt obligation, and the County intends, and reasonably expects, to be reimbursed for such Original Expenditures from a portion of the proceeds of the tax-exempt obligation to be issued at a date occurring after the dates of such Original Expenditures; NOW, THEREFORE, BE IT RESOLVED by the Board of Commiss ioners of the County of Harnett, North Carolina as follows : Section l. Official Declaration of Intent. The County presently intends, and reasonably expects, to reimburse itself for the Original Expenditures incurred and paid by the County on or after the date occurring 60 days prior to the date of adoption of this Resolution from a portion of the proceeds of a tax- exempt obligation. The County reasonably expects to execute and deliver such tax-exempt obligation during the fiscal year ending June 30, 2018, and the maximum principal amount of such tax-exempt obligation reasonably expected to be executed and delivered by the County for the costs of the Project is expected to be approximately $2,500,000. Section 2 . Compliance with Regulations. T he County adopts this Res olution as a declaration of official intent under Section 1.150-2 of the Treas ury Regulations promulgated under Section I 03 of the Internal Revenue Code of 1986, as amended, to evidence the County's intent to reimburs e itself for the Original Expenditures from proceeds of the tax-exempt obligation . PPAB 3711074v l 060517 HCBOC Page 123 Section 3. Itemization of Capital Expenditures. The Finance Officer of the County, with advice from special counsel, is hereby authorized, directed and designated to act on behalf of the County in determining and itemizing all of the Original Expenditures incurred and paid by the County in connection with the Project during the period commencing on the date occurring 60 days prior to the date of adoption of this Resolution and ending on the date of execution and delivery of the tax-exempt obligation. Section 4. Effective Date. This Resolution is effective immediately on the date of its adoption. On motion of Commissioner , seconded by Commissioner ____ _ the foregoing resolution entitled "RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA DECLARING THE INTENT OF THE COUNTY OF HARNETT, NORTH CAROLINA TO REIMBURSE ITSELF FOR CAPITAL EXPENDITURES FROM THE PROCEEDS OF TAX-EXEMPT OBLIGATIONS EXPECTED TO BE EXECUTED AND DELIVERED IN FISCAL YEAR 2018" was duly adopted by the following vote: AYES: NAYS: PPAB 3711074vl 060517 HCBOC Page 124 STATE OF NORTH CAROLINA COUNTY OF HARNETT ) ) ) ss: I, MARGARET REGINA WHEELER, Clerk to the Board of Commissioners of the County of Hamett, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a resolution entitled "RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA DECLARING THE INTENT OF THE COUNTY OF HARNETT, NORTH CAROLINA TO REIMBURSE ITSELF FOR CAPITAL EXPENDITURES FROM THE PROCEEDS OF TAX-EXEMPT OBLIGATIONS EXPECTED TO BE EXECUTED AND DELIVERED IN FISCAL YEAR 2018" adopted by the Board of Commissioners of the County of Harnett, North Carolina, at a meeting held on the 5th day of June, 2017. WITNESS my hand and the corporate seal of the County of Harnett, North Carolina, this the _ day of June, 2017. PPAB 3711074vl MARGARET REGINA WHEELER Clerk to the Board County of Hamett, North Carolina 060517 HCBOC Page 125 June 6, 2017 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE We have four (4) vacancies on this committee. CCCC BOARD OF TRUSTEES AGENDA ITEM 6 Gordon Springle has expressed interest in being appointed to serve on this Board. **Clem Medley has provided notice that, due to his post retirement plans and activities, he will not able to accept reappointment to the CCCC Board of Trustees. HARNETT COUNTY AIRPORT COMMITTEE We have a vacancy for a District 5 member to serve on this committee. HARNETT COUNTY BOARD OF ADJUSTMENT We have one (1) vacancy for an alternate members for District 3. HARNETT COUNTY COUNCIL FOR WOMEN We have seven (7) vacancies on thi s council. HARNETT COUNTY LIBRARY BOARD OF TRUSTEES The City of Dunn has a vacancy on this board. HISTORIC PROPERTIES COMMISSION BOARD Donna Johnson and Suzanne Prince have expressed interest in being reappointed to serve on this Board. HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE We have two (2) vacancies on this committee . MID-CAROLINA AGING ADVISORY COMMITTEE We have two (2) vacancies on this co mmittee . SOCIAL SERVICES BOARD Billie Bryant is interested in being reappointed to serve on this Board for a second term. A plication attached) Page 1 -Appointments 060517 HCBOC Page 126 ffRIANGLE SOUTH WORKFORCE DEVELOPMENT BOARD The Director of Workforce Development and WIOA Programs recommends: 1) Appointment of Kevin Bolyard to serve on this Board for a term of two years. (application attached) 2) Reappointment of Carolyn Blue and Angie Stewart to serve additional two year terms on this Board. 3) Reappointment of Russell Hieb and James Roberts to serve additional one year terms. (The board voted to extend their terms by one year because we had too many resignations and needed our seasoned members to remain on the board for a while longer. Revised bylaws forthcoming.) **Scott Daniel and Nancy Jackson have both recently resigned from this Board. There will still be one vacancy on this Board. Page 2 -Appointments 060517 HCBOC Page 127 ~ CENTRAL CAROLINA COMMUNITY COLLEGE Chatham County Campus 764 West Street Pittsboro, NC 27312-8822 (919} 542-6495 Harnett County Campus I 075 E. Cornelius Hamett Blvd. Li llington , NC 27546-7672 (910) 893-9 101 Lee County Campus 11 OS Kelly Dr. Sanford, NC 27330-9840 (919) 775-5401 May 2, 2017 Mr. Gordon Springle Hamett County Board of Commissioners 540 Tippet Road Angier NC 27501 Dear Chairman Springle : RECEIVED MAY -8 2017 HARNETT COUNTY MANAGER'S OFFICE As Chairman of the Board of Trustees of Central Carolina Community College, I am writing you to inform you that the term of yo~ appointee to the CCCC Board of Trustees, Clem Medley, will expire on June 30, 2017. CCCC Board of Trustee Jim Burgin has been reappointed by the Hamett County Board of Com.missioners. Please take the steps to fill this one vacancy by this time. Please be aware that our accrediting body, the Southern Association of Colleges and Schools (SACS) requires that the college's governing board to be free of undue influence from political, religious, or other external bodies, and protects the institution for such influence. Thank you for giving careful thought to select someone who will have the best interests of the college and its students at heart. During the years that Clem Medley has served as your appointee to the CCCC Board, he has regularly attended board and committee meetings and actively participated in the governance of the college. Please notify Dr. Bud Marchant of your selection once it is made. Sincerely, Julian Philpott, Chairman Board of Trustees Cc: Mr. Joseph Jeffries County Manager 060517 HCBOC Page 128 G.S. 108A-1·11 NOMINEE APPLICATION FOR APPOINTMENT BY THE SOCIAL SERVICES COMMISSION TO THE Har-net+ COUNTY BOARD OF SOCIAL SERVICES TERM: 7-/-/1 / {p-3/J ...-;._(} , ANSWER ALL QUESTIONS TO BE CONSIDERED FOR APPOINTMENT· DO NOT SEND RESUME, EXCEPT AS ATTACHMENT ONLY Last Name : Home Telephone : (91'} i SS2 - Ethnic Background: 0 Other (Specify): Sex : Male 0 Black White Female Nominee's Age: reducation Background: D High School Mlddle Name: Cell Telephone: (CJ1r ~3t'J -os.5~ Hispanic Native American ~5 (AGE OF NOMINEE MUST BE INCLUDED ON APPLICATION) College O Graduate School I Please List All Degrees : , _ . ..,....13-'fl-'=-'Z~N'-"6-'-:-L~J -.L.5-,L-Jtf'-----co _ _,~,.......,......<...L.~~,.....,.,.----=-=----:=-=---~---,----i I ' Have you ever been convicted of an offense against the law other t an a minor traffic violation? The offense and how recently you were convicted wlll be evaluated. D YES ~O (It YES, explain fully on an additional sheet) I Occupation or Former Occupation If Retired: H4:11~# (!,.¢;<.("1f-7 5 c_/,c.e;,(.s ~r.,(!6 • &, U I Related Experience (Boards & Volunteer Services Past 5 Year History): /<i 111,,'J It.,,, 'l-cd /J7 C: ~c..,/;.s, C./1u ,-·cl,,; ,6bq ,~ c..-~ -SU'<.1, ,,c. · ~ ..f. Boards & Volunteer rvices (Currently Serving): K,i"'/,/JJ "&,,ff!'&' /nq716J<l.f-~u~ ~ ~ar.;-L ~,,.. £t,a""9c: f.,~,I""\ r~ E/c..-?t:~'7 6'k/ct/C",'1 ,,,,, s·,,,1.e/a £. h&o i Is the nominee a current C unty So~ial Services Board Member? NO If YES , give dates and county: lfa C:-D e, ff -J4 ·'l 4 h"/ ~# "[C:O t' If NO , has nominee served previously on a County Social Services Board? D YES D NO If YES, give dates and county: __________________________________ _ Is the nominee currently a County Commissioner: I If NO, Do you plan on running for office in the near future? Is the nominee a tonner employee of the DSS? YES NO NO p;rNo If YES , When?:---------------------------------------- Does the nominee have an Immediate family member working tor the County Department of Social Services In the same county? "Immediate family member" lor the purpose of the appointment is defined as a spouse, parent, sibling, child, grandparent, grandchild, stepparent, stepchild, other·in-taw, father-in-law, daughter-in-law, brother-in-law, sister-In-law, aun1, uncle, niece or nephew." D YES NO 060517 HCBOC Page 129 L RESTRICTIONS COUNTY SOCL<\L SERVICES BOARD MEMBERSHIP G.S. 108A-3 Residential Qualifications E:ich member of the count) ~oc1al service~ hoard " . ~hall be hona fide resident~ of 1he county from which th ey arc appoi ntcu 10 ~ave ·· G.S.108 A-~ Term~ of Appointment ··Eac h member ol a count) board of socia l ser\'ices ,hall ~el"\e for a lerrn of three years 'fo member may SCl"\C more than 1v.o consecull\e term, Nol\!. ilh\landing the pre, iou~ ,cntence, <h e l1m11ation on consecu1ive rcrm~ does nol apply 1f the m ember of <he s11nal ,en ices board was a member of the board of county comm1ss1o ner, al any lime dunng the fir" 1wo con~ecuuvc term~. and i~ a member of the hoard of count) comn11ss1oners at the time of reappointment ·· (;.s. I08A-6 : Member Filling an lJne,-pired Term All appointment, made 10 fill vat·.inc1e, " shall he for the remainder of the former member\ term of office and shall no1 con~111u1e a li:1 m for tht: purpo,e~ of GS . 108A-4" G.S. lOMA-47 Srate/Counry Special Assistance for Adults -Limitation~ on Payments "\;(, payment tnr .i._"1,1ancc . ,hJII tn: made for the care of any pt.'r,on 111 an adult care home 1ha1 i, own ed o r opcralcd in whnh: nr 111 part h} a mcmher ot an) counl) board 1,f ,ocial -crvicc,0 G.S. 108A-55 Medical As.<;istance Program -Payment<; "No payments shall he made for 1he care of any per~on rn a nur,rng home or rn1crm t:d1a1e care home "l!.h1ch 1s owneJ or opera1ed rn "1!.h olc or 1n pan by a member or any c o unty board of ~ocial Services ... " C.S. 128 · 1.l: Dual-Office Holdinf( Allo"ed An) pe rson who hold, an e lec1i\t: or appoinll\'C office in S1a1c or local governmenl 1s authonLCd b~ the General A-.~embly. pursuam ro Ar11clc VI, Sec. 9 ot the Nonh Carolina Con,titution 10 hold com.urrently one other appotnll\C office. place of trust or profi1. in e11hcr State o r local government IOA NCAC 68 .0301 Employment of Relatives of County Board Members ''No p.:r,on ~hall be con,idered for employmcnl in a c o unty dcpartmt:nl ol ,oc1af -.crv1cc, during lhc tune a m.:mhcr of h1, 1111mi.:d1,ttc fanuly 1, .,c rvinl! on th1· c11un1y board of social ~rv1c:t·, or ll1e board of county comnus,mner, 111 lhe ,amc u,unty This regulation in no "ay effects the status of a person who is already an employee of a count} department of social services and of whose immediate family member becomes a candidate for or is appointed or elected to the county board of sod.ti !>ervices or the hoard of commissionen. of the same county. (emphasis added) 'lrnmed1a1c lanuly member,' 1, for purpo,e~ ol th1~ Regulation defined a, a ,pousc. parem , ~1bhng . clu ld , grandpare nt. grandchilu . ,tepparent. mother-in-law. father-in-law. ~on -rn-la\,. daughter-in -law. hro1.her-rn· law. s1,tcr-m-la"I!.. aunt . uncle. niece. ur nephew .. Oo You or Your Business Recein Funds or any Type from the DSS? Do You Have a Current Contract for Services with DSS'! If YES, Explain: YES YES NO NO I IL-. VE READ THE ABOVF. RESTRICTIONS Ol'i SERVrNG ON A COUNTY BOA RO OF SOCIALSF.RVICES ANO UNDF.RSTANDTHF RESTRICTIONS ANl> DO NOT BELIEVE MY APPOINTMENT WII.L VJOLATF.ANY OFTHESTATIITESOR RULES LISTED ARO\'[. I AG REE TO SER \'E [FA PPOI.NTED. s1cNA Tu RE oF NoM 1NEE=..4X---.3.,.,..."-"w"'4· .... / ............. -<_-_--< _____ -,#--'--------DATE: z ..5-,4,p.,-,/ 2l'>t7 I REC0\11\lF.~DED BY: ___ _,.,.........,.;...;..~~------Last l'iame: ___ -,..;:.....<._.o.,:::..::e=e.==---------- (C//f/) 3t,9-JI.JI IF St l"BM"JTIED ,n SOMEONE OTHER THAN NOMINEE, sua,tJTTED BY: Note: PLEASE MAIi, APPLICATION J'Qi Division or Social Sen·icec; Social Services Commission 2444 Mall Sen ice Center Raleigh, :"Jorth Carolina 27699-2444 Division Use Onl) Form Receh·ed: Plea1,e verir) that Nominee's Si~nature is affixed to~ ,-and 3 of this application. At time of submission, applications arc considered incomplete if signaiur<>s or pages of appli~tion a~ missing. ___ J (DSS-SSC 1/30/17! 060517 HCBOC Page 130 rr1anu1e south or111orce oeue1oomen1 Board May 16, 2017 Harnett County Board of Commissioners P. 0. Box 759 Lillington, NC 27546 Re: Recommendation for Appointment Dear Commissioners: T. 919 .775.5401 f . 919.777.7796 Lifelong Learning Center at W .B. Wicker Business Campus 900 South Vance Stree t Sanford, NC 27330 www.trianglesouthworkforce.com Mr. Kevin Bolyard, President of DBI Automation, has submitted a nomination form for consideration of appointment to the Triangle South Workforce Development Board. Mr. Bolyard comes with a tremendous amount of experience in small manufacturing of automated equipment. Most recently, DBI Automation hosted an apprentice in collaboration with the Hamett County Apprenticeship Program. Based upon information that was provided with Mr. Bolyard's nomination form and his knowledge of apprencticeship programs, I am recommending his appointment to the Triangle South Workforce Development Board to fulfill the Apprenticeship appointment. The Workforce Innovation and Opporuntity Act (WIOA) requires an apprenticeship representative on the board. This appointment will allow the board to be in compliance of this regulation. T hank you for the consideration and we look forward to hearing from you soon. Sincerely, (&c.J2...j)J.,l. ~ Rosalind M. Cross, Director Workforce Development and WIOA Programs "An Equal Opportunity Employer/Program. Auxiliary aids and services available upon request to individuals with disabilities." 060517 HCBOC Page 131 NOMINATION FORM -TRIANGLE SOUTH WORKFORCE DEVELOPMENT BOARD Workforce Development and Workforce Innovation and Opportunity Act Programs Serving the North Carolina Counties of Chatham, Harnett, Lee and Sampson Name: _Kevin Bolyard, ______________________________ _ Address: _8385 Hwy 210 N. Angier,NC 2750 ! ________________________ _ County of Residence (Please Check One): O Chatham A A AHamett OLee DSampson Telephone: _919-639-7223 _______ _ Email: _Kbolyard@dbiautomation.com __ _ Present Occupation/Job Title: __ President. ______________________ _ Employer: _DBI Automation _______ Years with current employer: ___ 25 _______ _ Years of formal education: ___ 3 __________________________ _ Workforce Development Board Composition Requirements: + Business/Private Sector (at least 51 % private sector members) + Labor Representative, Community-Based Organization or apprenticeship (must equal 20%) + Adult Education and Literacy + Higher Education (secondary and post-secondary) + Vocational Rehabilitation Agency Representative + Economic Development + State Employment Service Sector of Representa tion (Please list your job title): Business (Small or large -private sector incl uding medical , manufacturing, construction, retail, etc) - ____ Small Manufacturing of Automated Equipment ------------------------ Labor or Union Representative (Nominated by local labor federation or employees of federation -or where none exists, repre of employees including organizations that serve veterans) - ___ NIA ______________________________________ _ Community Based Organization (Includes organizations that serve individuals with disabilities, veterans, youth, literacy and c action agencies) - __ Marching Bands High Schools ______________________________ _ Apprenticeship (Including joint-labor management registered apprenticeship programs) - __ Machining/ Tool Making ________________________________ _ Adult Education and Literacy - ____ N./A _____________________________________ _ Higher Education -060517 HCBOC Page 132 Sector of Representation {Please list your job title) continued: Other (Please list) - Community, Civic and Professional organizations in which you have participated: Wake Technical Community college Automation/Robotics Advisory Committee. High School Fine Arts Program NC State Mechanical Intern Program. Harnett County Apprentice Program. Please describe briefly why you would like to serve on the Workforce Development Board. I hope to provide insight of our current manufacturing workforce trends. I would like to assist finding ways to provide trainini local schools and on the job training with the overall goal if increasing an individual's ability to advance in the manufacturing Please send nomination form and letters to: Rosalind M. Cross, Director of Workforce Development and WIOA I I 05 Kelly Drive Sanford, NC 27330 (919) 777-7795 rcross@cccc.edu The Director will forward nomination forms to respective County Commissioners for consideration and appointment to the 'w Development Board. 060517 HCBOC Page 133 Agenda Item __ 7.....__ __ A RESOLUTION OF THE SOUTHWEST WATER AND SEWER DISTRICT OF HARNETT COUNTY TO PURCHASE CERTAIN REAL PROPERTY THAT WHEREAS, the Harnett County Board of Commissioners is the governing body of the Southwest Water and Sewer District of Harnett County and as such it has the authority to expend District funds for the purchase of real property the ownership of which would be a benefit to the District's purpose of providing public utilities infrastructure and services to the District citizenry; and WHEREAS, based upon the recommendation of the Harnett County Public Utilities administrative staff, the Board hereby determines and concludes that it would be in the best interest of the Southwest Water and Sewer District to purchase and procure certain real property located in Hamett County with said transaction summarized as follows: BUYER: SELLER: REAL PROPERTY: Southwest Water and Sewer District of Hamett County Alane Brooks Collinson, Unmarried Tract 1 -a vacant 2 acre lot; PIN 9596-22-1700.000 Tract 2 -a contiguous vacant 1 acre lot ; PIN 9596-22-0594.000 to be conveyed by General Warranty Deed PURCHASE PRICE: $5 ,000. NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS SITTING AS THE GOVERNING BODY OF THE SOUTHWEST WATER AND SEWER DISTRICT OF HARNETT COUNTY AS FOLLOWS: 1. That the Board of Commissioners does hereby approve and authorize the purchase of the two real property tracts previously described for the purchase price of $5,000 upon those terms to be included in an Offer to Purchase and Contract with Alane Brooks Collinson as Seller; that Joseph Jeffries as County Manager for the Board is authorized to execute said Contract on the Board 's behalf. 2. That the Hamett County staff and the County Public Utilities staff are hereby authorized and directed to prepare, close and record the necessary documents to effectuate this real property purchase as previously described. Duly adopted this the 5th day of June, 2017. Gordon Springle, Chairman Harnett County Board of Commissioners sitting as the governing board of the Southwest Water and Sewer District of Hamett County 060517 HCBOC Page 134 STATE OF NORTH CAROLINA COUNTY OF HARNETT I, MARGARET REGINA WHEELER, Clerk to the Board of Commissioners of the County of Harnett, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a resolution entitled "A RESOLUTION OF THE SOUTHWEST WATER AND SEWER DISTRICT OF HARNETT COUNTY TO PURCHASE CERTAIN REAL PROPERTY" adopted by the Board of Commissioners of the County of Harnett, North Carolina at a meeting held on the 5th day of June, 2017. WITNESS my hand and the corporate seal of the County of Hamett, North Carolina, this the 5th day of June, 2017. MARGARET REGINA WHEELER Clerk to the Board County of Harnett, North Carolina 060517 HCBOC Page 135 Agenda Item ~ HARNETT COUNTY FINANCIAL SUMMARY REPORT March, 2017 GENERAL FUND FYE 2017 Activity Total FYE 2017 (includes Percent Same Period Department FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year Governing Body $ 158,070 $ 208,357 $ 306,202 $ 303,661 99.17% $ 230,951 Administration 280,372 294,293 371,071 412,260 111.10% 352,361 Legal Services 8,609 53,919 146,001 166,310 113.91% 146,698 Engineering Human Resources 247,154 205,162 250,545 227,045 90.62% 217,632 Board of Elections 305,481 381,191 415,712 333,248 80.16% 275,110 Finance 833,532 811,001 872,792 813,041 93.15% 767,408 Insurance -Retirees 415,000 231,713 55.83% Clerk of Court 79,320 81,438 103,488 75,437 72.89% 64,942 Tax 1,588,997 1,709,486 1,730,410 1,183,546 68.40% 1,108,201 General Services 153,360 158,173 156,625 106,054 67.71% 105,756 Fleet Maintenance 603,102 543,249 578,174 420,958 72.81% 366,102 Transportation 839,486 1,523,150 1,747,373 1,062,316 60.80% 934,475 Transportation -Admin 209,741 194,529 279,019 142,931 51.23% 106,846 Facilities Maintenance 3,736,788 3,667,427 2,968,350 1,617,930 54.51% 2,465,098 Register of Deeds 695,654 759,735 796,548 566,181 71.08% 527,448 Information Technology 1,726,510 1,787,734 1,891,352 1,644,848 86.97% 1,461,678 GIS 436,602 581,109 607,805 483,334 79.52% 449,039 Sheriff 10,205,366 9,677,549 10,026,907 6,748,757 67.31% 6,666,830 Campbell Deputies 389,674 442,623 501,509 328,184 65.44% 316,105 Harnett CJPP Sheriff's Department Grants 1,607 26,924 19,237 5,921 30.78% 23,765 Child Support Enforcement 70,126 66,653 85,799 51,030 59.48% 47,219 Governor's Highway Safety Communications 1,389,574 1,624,091 1,839,853 1,198,290 65.13% 1,182,960 School Resource Officers 682,489 758,746 518,049 68.28% 476 ,3 24 Jail 4,407,161 4,551,465 5,006,995 3,268,486 65.28% 3,064,632 Emergency Service s 765,164 730,739 892,164 582,239 65.26% 479,950 Emergency Service s Grant 60,000 58,000 96.67% Emergency Medical Service 4 ,080,768 4,414,723 6,360,364 4 ,393,943 69 .08% 2,887,683 EMS Transport 1,144,801 1,151,492 14 808,459 Rescue Districts 3,361,704 3,361,704 3,361,704 2,521,274 75.00% 2,521,278 Animal Services 431,707 438,575 500,908 315,344 62.95% 284,229 Medical Examiner 47,050 89 ,900 85,000 38,900 45.76% 44,500 JCPC Ad mi n 4,516 6,886 5,040 3,550 70.44% 4,193 Publi c Safety Appropriations 79,180 71,908 78,035 56,375 72.24% 53,213 Emergency Telephone System 236,688 Radio System 246,495 107,046 Harnett Regional Jetport 208,990 198,422 225,676 120,803 53.53% 121,352 Soil & Water 161,801 178,736 194,199 137,994 71.06% 121,817 Environmental Protection 4 ,000 4,000 4,000 4,000 100.00% 4,000 Forestry Program 112,289 101,648 111,585 68,005 60.94% 71,012 Economic/Physical Dev. App. 458,253 509,983 575,000 323,046 56 .18% 283,429 Industrial Development 1,382,346 436,558 1,199,766 521,368 43.46% 361,997 Development Service s 1,362,552 1,309,860 1,424,893 1,004,454 70.49% 925,674 Community De vel opment {BG) 735 192 51,500 18,983 36.86% 2 Abandoned MFG Home 57,241 32,171 34,606 15,375 44.43% 22,749 Cooperative Ext e nsion 289,118 314,013 412,938 257,294 62.31% 190,424 CCR&R -Block Grant 25,623 24,494 30,400 16,248 53.45% 12,131 \\hdile2\finu se rs\alcoats\My Oocuments\Month ly Reports\2016 · 20 17\Marc h 2017 · Financ ial Statements 1 060517 HCBOC Page 136 HARNETI COUNTY FINANCIAL SUMMARY REPORT 5/25/2017 March, 2017 GENERAL FUND FYE 2017 Activity Total FYE 2016 (includes Percent Same Period Department FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year CCR&R -United Way 379 150 1,000 104 Parents As Teachers 44,813 59,354 33,829 Adolescent Parenting 60,321 76,776 70,921 51,037 71.96% 53,203 4 -H Teen Court & At Risk 72,035 52,273 29,668 56.76% 30,115 Child Care Youth Training 50,723 Race to the Top 4,034 2,071 657 31.72% 3,492 Adolescent Parenting -BJRH 14,200 Special Programs 30,035 42,025 12,739 30.31% 13,616 Department on Aging 307,602 315,244 318,319 210,602 66.16% 212,716 Family Caregiver Support 64,108 61,164 67,125 47,252 70.39% 42,903 RSVP 77,658 77,511 81,354 55,566 68.30% 54,474 CAP -Disabled Adults 328,753 329,421 358,210 227,395 63.48% 231,131 Nutrition for Elderly 414,989 432,337 436,245 260,981 59.82% 297,579 Health 6,014,268 6,082,878 7,303,860 3,922,314 53 .70% 4 ,2 17,003 Mental Health 605,679 605,679 605,679 454,259 75 .00% 554,259 Social Services 10,155,398 10,324,942 12,477,480 8,369,315 67.08% 7,309,963 Public Assistance 7,905,017 9,351,002 9,028,414 6,639,047 73.54% 6,738,240 Veteran's Services 178,634 180,399 219,074 141,932 64.79% 128,663 Re stitution 100,304 103,322 117,557 69,880 59.44% 71,986 Human Services App . 90,780 136,805 50,000 20,482 40.96% 129,039 Lib rary 941,972 910,122 1,059,501 642,939 60.68% 609,866 Cul tura l & Rec reational App. 150,000 153,000 185,000 185,000 100.00% 3,000 Parks & Recreation 403,871 435,005 869,480 562,161 64.65% 314,314 Education Board of Education -add teach 13,797 Board of Education -current 21,523,700 21,267,993 21,420,138 16,065,104 75.00% 15,950,995 Board of Education -capital 280,707 136,885 Board of Education -teachers 993,967 1,252,000 1,055,200 84.28% Central Carolina -current 928,467 1,019,467 764,600 75.00% 739,100 Central Carolina -capital 30,500 Central Carolina -health science 798,517 598,888 75.00% Central Carolina -works 25,000 Central Carolina -DOT 70,000 Subtotal -Operating $ 93,213,943 $ 95,761,633 $ 105,349,501 $ 72,767,554 69.07% $ 68,539,193 Expenditures lnterfund Transfers 64,701 2,145,446 1,454,409 161,234 11.09% 43 ,3 34 Debt Service 44,265,436 52,688,961 16,715,631 10,491,466 62.76% 16,728,528 Contingency 96,225 Subtotal Other Financing $ 44,330,137 $ 54,834,407 $ Uses: 18,266,265 $ 10,652,700 58.32% $ 16,771,862 Total Expenditures $ 137,544,080 $ 150,596,040 $ 123,615,766 $ 83,420,254 67.48% $ 85,311,055 \\hdile2\finusers\alcoats\My Documents\Monthly Reports\20 16 -2017\March 2017 · Financial Statements 2 060517 HCBOC Page 137 HARNETI COUNTY FINANCIAL SUMMARY REPORT 5/25/2017 March, 2017 GENERAL FUND Total FYE 2017 FYE 2017 Percent Same Period Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Last Fiscal Year Ad Valorem Taxes Real and Personal $ 53,930,707 $ 55,082,717 $ 55,606,980 $ 55 ,132,652 99.15% $ 53,598,412 Motor Vehicles 5,712,141 6,190,412 5 ,888,405 4,208,663 71.47% 3,909,985 Sales Tax 16,757,810 19,279,813 19,008,522 11,209,588 58.97% 8,226,914 Other taxes 1,053,493 1,220,493 1,250,000 786,021 62.88% 739,264 Permits & Fees 2,515,489 2,965,577 3,374,101 2,099,444 62 .22% 2,118,672 Intergovernmental Revenue 18,884,854 20,274,012 19,923,232 12,526,548 62.87% 12,143,3 40 Sales & Services 7,838,973 9,204,896 9,698,955 7,111,312 73.32% 6,850,389 Other Revenues 3,741,739 3 ,343,042 3,816,252 2,020,818 52.95% 1,714,544 Rents, Concessions & Fees 69,215 73,655 70,609 51,326 72.69% 62,552 Subtotal -Operating Revenues 110,504,421 117,634,617 118,637,056 95,146,372 80.20% 89,364,072 Investment Earnings 8,437 97,339 30,000 83,385 277.95% 11,132 Other Financing Sources 29,108,938 37,018,000 5,938,000 lnterfund Transfers 322,415 7,501 2,818,010 7,501 Fund Balance Appropriated 2,130,700 Subtotal Other Financing 29,439,790 37,122,840 4,978,710 83,385 1.67% 5,956,633 Sources: Total Revenues $ 139,944,211 $ 154,757,457 $ 123,615,766 $ 95,229,757 77.04% $ 95,320,705 Revenues over/ (under) $ expenditures 2,400,131 $ 4,161,417 $ 11,809,503 10,009,650 \\hdile2\finusers\alcoats\My Oocuments\Monthly Reports\2016 -2017\March 2017 -Financial Statements 3 060517 HCBOC Page 138 HARNETI COUNTY FINANCIAL SUMMARY REPORT 5/25/2017 March, 2017 GENERAL FUND Cash and Investments PNC Fidelity MBS NCCMT Total March 2017 $ 9,318,753 $ 50,000 $ 10,900,020 $ 28,346,806 $ 48,615,578 February 2017 $ 10,966,173 $ 50,000 $ 10,900,020 $ 23,550,367 $ 45,466,559 January 2017 $ 16,539,974 $ 50,000 $ 10,900,020 $ 21,778,696 $ 49,268,690 December 2016 $ 6,112,440 $ 50,000 $ 10,399,391 $ 20,139,559 $ 36,701,391 November 2016 $ $ 8,950,242 $ 10,149,294 $ 11,410,145 $ 30,509,681 October 2016 $ $ 11,893,456 $ 9,598,367 $ 4,576,239 $ 26,068 ,062 September 2016 $ $ 1,401,847 $ 9 ,611,806 $ 9,898,592 $ 20,912,246 August 2016 $ $ $ 10,830,323 $ 13,870,895 $ 24,701,218 July 2016 $ $ $ 10,288,522 $ 14,611,996 $ 24,900,517 June 2016 $ 4,836,176 $ $ 10,288,522 $ 15,052,435 $ 30,177,132 May 2016 $ $ $ 6,310,697 $ 22,909,111 $ 29,219,808 April 2016 $ $ $ 5,910,697 $ 28,256,262 $ 34,166,959 March 2016 $ 3,888,938 $ $ 5,910,697 $ 31,321,226 $ 41,120,861 February 2016 $ 6,184,218 $ $ 5,460,397 $ 29,217,771 $ 40,862,386 Cash Flow $45,000,000 $35 ,000,000 $25,000,000 $15,000,000 o' -\ ~ ~,§-.:,'1>' .:,'1> :<l q,' :<)~ q,' :<§ <:-~ /~ ~ -s-\ "q, \'1> (,q, q, <.o ~ ~ <:-q, ~'1>4. <:)q, "'"0-s. o'-,,_q, ' (~ '?-.:, \v o' , .. /:/ '?-q ~'1>( Debt Service and Transfer Requirements Current Year Outstanding Interest $ 3,797,212 $ 36,234,829 Principal 13,068,967 121,681,341 Transfers Out $ 16,866,179 $ 157,916,170 \\hcfile2\finusers\alcoats\My Oocu ments\Monthly RepQrts\2016 · 2017\Marc h 2017 · Financial Stateme nts 4 060517 HCBOC Page 139 HARNETT COUNTY FINANCIAL SUMMARY REPORT March, 2017 5/25/2017 GENERAL FUND Estimated Fund Balance In the governmental fund financial statements, fund balance is composed of five classifications designed to disclose the hierarchy of constraints placed on how fund balance can be spent. They are as follows : Non -Spendable Fund Balance - Restricted Fund Balance - Committed Fund Balance - Assigned Fund Balance - Unassigned Fund Balance - Non Spendable Re stricted Committed Assigned Unassigned Tota l General Fund General Fund Expenditures Unassigned Fund Balance as a% of Expenditures This classification includes amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. The classification includes amount that are restricted to specific purposes externally imposed by creditors or imposed by law. This classification represents the portion of fund balance that can only be used for specific purposes imposed by majority vote by a quorum of the County Commissioners, that can by adoption of an ordinance, commit fund balance. That portion of fund balance that the County intends to use for specific purposes. The County Commissioners have the authority to assign fund balances. This classification represents the portion of fund balance that has not been assigned to another fund or is not restricted, committed, or assigned to specific purposes within the general fund . 2012 2013 2014 2015 2016 $ 748,224 $ 451,088 $ 111,181 $ 159,625 $ 1,418,606 $ 8,789,704 $ 9,433,149 $ 9,260,952 $ 11,496,063 $ 11,966,027 $ 574,133 $ $ $ $ $ $ $ 3,193,811 $ 2,600,000 $ $ 13,212,441 $ 17,959,942 $ 18,732,095 $ 19,417,388 $ 26,311,973 $ 23,324,502 $ 27,844,179 $ 31,298,039 $ 33,673,076 $ 39,696,606 $ 100,900,981 $ 101,852,867 $ 103,330,529 $ 108,508,715 $ 112,272,703 13.09% 17.63% 18.13% 17.89% 23.44% Fund Balance % 13.09",{, 17.63% 18.13% 23.44% 17.89% 2 1.00% 11.00 % 1.00% 2012 2013 2014 2015 2016 The Harnett County Board of Commissioners have approved a fund balance policy which strives to maintain a minimum fund balance of 15%. \\hcfile2\finusers\alcoats\My Documents\Monthty Reports\2016 -2017\Ma rch 2017 -Financial State ments 5 060517 HCBOC Page 140 HARNETI COUNTY FINANCIAL SUMMARY REPORT 5/25/2017 March, 2017 PUBLIC UTILITIES FUND FYE 2017 Activity Total FYE 2017 (includes Percent Same Period Department FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year Admin/CSR/Meter Services $ 6,369,116 $ 3,452,612 $ 4,419,171 $ 2,406,742 54.46% $ 2,458,458 Water Treatment 3,965,881 4,376,387 5,013,602.00 3,028,577 60.41% 2,863,143 Wastewater Treatment 1,908,016 2,005,668 2,740,083.00 1,420,671 51.85% 1,134,739 Wastewater Treatment SHWW 1,869,169 1,993,304 2,711,682.00 1,499,718 55.31% 1,294,077 Distribution 3,607,800 3,634,241 4,593,165.00 2,682,594 58.40% 2,596,046 Collections 3,006,906 2,742,752 4,032 ,961.00 2,400,424 59.52% 1,837,265 Subtotal -Operating $ 20,726,888 $ 18,204,964 $ 23,510,664 $ 13,438,726 57.16% $ 12,183,728 Expenditures lnterfund Tran sfe rs 22,607,192 Deprec iation 6,395,389 9,327,622 Debt Service 5,106,266 1,070,704 6,717,809 1,873,695 27.89% 1,645,787 Subtotal Other Financing $ 34,108,847 $ 10,398,325 $ Uses: 6,717,809 $ 1,873,695 27.89% $ 1,645,787 Total Expenditures $ 54,835,735 $ 28,603,289 $ 30,228,473 $ 15,312,421 50.66% $ 13,829,515 Total FYE 2017 FYE 2017 Percent Same Period Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Last Fiscal Year Intergovernmental Revenue $ 3,703 $ 3,703 $ 3,703 $ 3,703 100.00% $ 3,703 Sales & Services 30,134,602 32,563,219 29,448,080 23,675,978 80.40% 22,556,953 Other Revenues 2,023,403 3,704,119 275,000 597,803 217.38% 1,045,886 Rents, Concess. & Feees 172 2,105 1,139 Subtotal -Operating $ 32,161,880 $ 36,273,146 $ Revenues 29,726,783 $ 24,278,623 81.67% $ 23,606,542 Other Finance Sources 13,731,430 320,484 lnterfund Transfers 1,452,130 450,000 Fund Balance Appropriated 501,690 Subtotal Other Financing $ 15,183,560 $ 770,484 $ 501,690 $ $ Sources: Total Revenues $ 47,345,440 $ 37,043,630 $ 30,228,473 $ 24,278,623 80.32% $ 23,606,542 Revenues over/ (under) expenditures $ (7,490,295) $ 8,440,341 $ 8,966,202 $ 9,777,027 \\hcfHe2\finusers\akoats\My Oocuments\Monthty Reports\20 16 -2017\March 20 17 · Financial Statements 6 060517 HCBOC Page 141 HARNETT COUNTY FINANCIAL SUMMARY REPORT 5/25/2017 March, 2017 PUBLIC UTILITIES FUND Cash and Investments PNC Lockbox NCCMT Total March 2017 $ 31,893,934 $ 9,713,915 $ 599,368 $ 42,207,217 February 2017 $ 35,929,010 $ 4 ,553,808 $ 588,943 $ 41,071,761 January 2017 $ 34,586,445 $ 4,491,557 $ 588,277 $ 39,666,278 December 2016 $ 33,153,787 $ 4 ,255,513 $ 588,277 $ 3 7,997,576 November 2016 $ 31,878,365 $ 4,312,453 $ 588,228 $ 36,779,046 October 2016 $ 31,059,095 $ 4,075,830 $ 585,783 $ 35,720,707 September 2016 $ 29,921,800 $ 4 ,030,784 $ 585,023 $ 34,537,607 August 2016 $ 30,074,922 $ 3,836,649 $ 585,023 $ 34,496,594 July 2016 $ 28,301,352 $ 3,467,807 $ 583,368 $ 32 ,352,527 June 2016 $ 27,213,474 $ 3,582,342 $ 583,368 $ 31,379,183 May 2016 $ 28,848,875 $ 3,432,473 $ 581,211 $ 32,862,559 April 2016 $ 30,683,192 $ 3,316,449 $ 577,919 $ 34,577,560 March 2016 $ 31,388,435 $ 3,343,019 $ 570,299 $ 35,301,753 February 2016 $ 29,859,796 $ 3,507,930 $ 555,108 $ 33,922,833 Cas h Fl ow $40,000,000 $30,000,000 $20,000,000 ,cS' " ,... ' ~'Ii v'I> ->'I> ~f v '»,z} e' '»' ~ ,(:' (::''O <,'--s"' ,,_e \'I> <.,e e '-0 (::''O ~ ~e ~'/) ... 'Oq; ""'o.,, 0(., s.'l-'> ~~ 'I"-> ...,v cS' c.,l:). 'l"t:i ~'I>' Debt Serv ice and Transfer Requirements Current Year Outstanding Interest $ 1,385,263 $ 27,935,291 Principal $ 2,903,937 74,815,351 Transfers Out $ 2,428,609 $ 6,717,809 $ 102,750,642 \\hcfile2\finusers\alcoats\My Documents\Month ly Reports\2016 -2017\Marc h 2017 · Financial Statements 7 060517 HCBOC Page 142 HARNETT COUNTY FINANCIAL SUMMARY REPORT 5/25/2017 March, 2017 SOLID WASTE FUND FYE 2017 Activity Total FYE 2017 (includes Percent Same Period Department FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Vear Solid Waste $ 4,555,419 $ 4,207,775 $ 5,848,618 $ 3,700,804 63.28% $ 3,453,694 Subtotal -Operating $ 4,555,419 $ 4,207,775 $ 5,848,618 $ 3,700,804 63.28% $ 3,453,694 Expenditures Other Financ ing Uses 1,396,177 lnterfund Tra nsfers Depreciation 345,724 445 ,290 Debt Serv ice 529,747 88,150 544,828 472,834 86.79% 493,991 Subtotal Other Financing $ 2,271,648 $ 533,439 $ Uses: 544,828 $ 472,834 86.79% $ 493,991 Total Expenditures $ 6,827,067 $ 4,741,214 $ 6 ,393,446 $ 4,173,638 65.28% $ 3,947,685 Total FYE 2017 FYE 2017 Percent Same Period Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Last Fiscal Year Taxes $ 234,276 $ 268,129 $ 219,000 $ 238,085 108.71% $ 125,820 Intergovernmental Revenue 25,000 133,790 61,000 Sales & Services 5,165,089 5,313,693 5,265,540 4,919,813 93.43% 4 ,608,929 Other Revenues 499,631 139,437 16,765 134,960 Rents, Conces s. & Feees 276 1,291 20,000 1,093 5.47% 17,664 Subtotal -Operating $ 5,924,272 $ 5,856,340 $ Revenues 5,565,540 $ 5,175,756 93.00% $ 4,887,373 Other Fin ance Sources 1,402,161 917 lnterfund Transfers Fund Balance Appropriated 827,906 Subtotal Other Financing $ 1,402,161 $ 917 $ 827,906 $ $ Sources: Total Revenues $ 7,326,433 $ 5,857,257 $ 6,393,446 $ 5,175,756 80.95% $ 4,887,373 Revenues over/ (under) expenditures $ 499,366 $ 1,116,043 $ 1,002,118 $ 939,688 \\hcfile2\finusers\alcoat.s\My Oocuments\Monthly Repo rts\2016 · 2017\March 2017 · Financial Sta tements 8 060517 HCBOC Page 143 March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 August 2016 July 2016 Jun e 2016 May 2016 April 2016 March 2016 February 2016 HARNETI COUNTY FINANCIAL SUMMARY REPORT March, 2017 SOLID WASTE FUND Cash and Investments PNC BB&T First Bank $ 697 ,465 $ 796,560 $ 738,482 $ 1,010,246 $ 774,615 $ 715,054 $ 933,046 $ 733,821 $ 679,357 $ 1,221,468 $ 712,874 $ 660,335 $ 723,455 $ 703,192 $ 649,795 $ 143,512 $ 679,050 $ 628,517 $ $ 623,360 $ 608,194 $ 596,631 $ 637,923 $ 589,976 $ 706,906 $ 613,495 $ 567,589 $ 953,476 $ 595,845 $ 549,127 $ 1,030,073 $ 577,211 $ 534,532 $ 1,106,636 $ 555,533 $ 517,182 $ 1,322,008 $ 533,722 $ 501,869 $ 1,453,177 $ 504,847 $ 477,173 Cash Flow $3,000,000 $2,000,000 $1 ,000 ,000 "'';s .. <"-1-4-,!) ' :<>,I) ,!) v:' :o'" ~-:, <f:''<:! :<><,, <j" ~.,,_ '<<,, ""' <f 'l,<f:' • .._o <f:''Q ~ ~<,, 'i ,f ~o"' oc.; ,f ,.l "?-" '>-:, ~"/,.,,_ ~~ .... ~ Debt Service and Transfer Requirements Interest Principal Tran sfers Out Current Year Outstanding $ 78,464 $ 295,375 466,364 2,446 ,7 92 $ 544,828 $ 2,742 ,167 ====== NCCMT $ 316,381 $ 316,381 $ 240,324 $ 159,310 $ 159,310 $ 78,246 $ 78,246 $ 78,243 $ 4,902 $ 4 ,902 $ 254,500 $ 185,532 $ 185,5 32 $ 60,920 i$" ~1- \\hcf1le2\finusers\a lcoats\Mv Oocuments\Monthty Reports\2016 . 2017\March 20 17 · Financial Sta tement s 5/25/201 7 Total $ 2,548,889 $ 2,816,296 $ 2,586,547 $ 2,753,988 $ 2,235,752 $ 1,529,324 $ 1,3 09 ,800 $ 1,902,774 $ 1,892,893 $ 2 ,103,350 $ 2 ,396,316 $ 2,364,882 $ 2,543,131 $ 2,496,117 9 060517 HCBOC Page 144 HARNETI COUNTY FINANCIAL SUMMARY REPORT 5/25/2017 March, 2017 WORKER'S COMPENSATION FUND FYE 2017 Activity Total FYE 2017 (includes Percent Same Period Category FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year Fixed Cost $ 29,000 $ 21,000 $ 32,000 $ 14,000 43 .75% $ 21,000 Claims Funded 123,636 1,243,316 1,093,000 430,919 39.43% 889,646 Total Expenditures $ 152,636 $ 1,264,316 $ 1,125,000 $ 444,919 39.55% $ 910,646 Total FYE 2017 FYE 2017 Percent FYE 2016 Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Activity Departmental Charge $ 1,821,371 $ 1,711,483 $ 975,000 $ 739,164 75.81% $ 694,117 Other revenues 250,795 441,714 150,000 151,121 100.75% $ 259,423 Fund Balance Appropriated Total Revenues $ 2,072,166 $ 2,153,197 $ 1,125,000 $ 890,285 79.14% $ 953,540 Revenues over/ (under) expenditures $ 1,919,530 $ 888,881 $ 445,366 $ 42,894 Cash and Investments PNC NCCMT Total March 2017 $ 2,833,889 $ 1,211,772 $ 4,045,661 February 2017 $ 2,717,622 $ 1,211,772 $ 3,929,394 Janu ary 2017 $ 2,768,040 $ 1,211,772 $ 3,979,812 December 2016 $ 2,687,499 $ 1,211,772 $ 3,899,271 November 2016 $ 2,582,294 $ 1,211,772 $ 3,794,066 October 2016 $ 2,487,719 $ 1,211,772 $ 3,699,491 September 2016 $ 2,533,314 $ 1,211,772 $ 3,745,086 August 2016 $ 1,669,764 $ 1,211,772 $ 2,881,536 July 2016 $ 1,705,014 $ 1,211,772 $ 2,916,786 June 2016 $ 1,624,481 $ 1,211,772 $ 2,836,253 May 2016 $ 1,692,068 $ 1,211,772 $ 2,903,840 April 2016 $ 1,643,553 $ 1,211,772 $ 2,855,325 March 2016 $ 1,711,933 $ 1,211,772 $ 2,923,705 February 2016 $ 1,532,422 $ 1,2 11,772 $ 2,744,194 Cash Flow $5,000,000 $4,000,000 $3,000,000 $2,000,000 i$" -I, -I, 'I>( 'I>' ~ ~ ' ~ :<f~ ~.:, ~'Q ;t;f :<l c' <,'-s,-1. '<"-...,'I> "rz, "'~ ..._o ~'Q ~ <:-"' ~'l>-1, QC 0-'i 0<-C '1-,S 'i '>.:, ~~ '<' '1" '1-'1 i$" , .. f ~'I>( \\hcfi1e2\finusers\alcoa ts\My Documents\Monthty Re ports\2016 -2017\March 2017 -Financial Statements 10 060517 HCBOC Page 145 HARNETI COUNTY FINANCIAL SUMMARY REPORT March, 2017 Liability as of July 1 Current year claims and changes in estimates Actual claim payments Liability as of end of month WORKER'S COMPENSATION FUND Liability $ 4,690,195 180,156 60,464 $ 4,809,887 \\hcfi1e2\finusers\alcoa ts\My Documents\Monthfy Reports\2016 • 2017\March 2017 · Financial Statements # of Claims this fiscal year 5/25/201 7 59 11 060517 HCBOC Page 146 Department Employee Clinic Total Expenditures Revenues: Departmental Charge Other revenues Fund Ba lance Appropriated Total Revenues Revenues over/ (under) expenditures March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 Augu st 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 HARNETI COUNTY FINANCIAL SUMMARY REPORT March, 2017 EMPLOYEE CLINIC FUND FYE 2017 Activity FYE 2017 (includes FYE 2015 FYE 2016 Adjusted Budget encumbrances) $ 121,440 $ 140,835 $ 178,432 $ 106,390 $ 121,440 $ 140,835 $ 178,432 $ 106,390 FYE2017 FYE 2017 FYE 2015 FYE 2016 Adjusted Budget Activity $ 228,950 $ 242,612 $ 177,232 $ 110,130 $ 228,950 $ 242,612 $ 177,232 $ 110,130 $ 107,510 $ 101,777 $ 3,740 Cash and Investments PNC NCCMT $ 642,930 $ 29,241 $ 644,551 $ 29,241 $ 641,202 $ 29,241 $ 641,529 $ 29,241 $ 644,850 $ 29,241 $ 646,455 $ 29,241 $ 647,665 $ 29,241 $ 645,243 $ 29,241 $ 643,903 $ 29,241 $ 640,890 $ 29,241 $ 629,731 $ 29,241 $ 634,966 $ 29,241 $ 626,534 $ 29,241 $ 619,752 $ 29,241 Cash Flow $700,000 $675,000 $650,000 $625,000 $600.000 'b.Js-'I)"' 'I)"' re , ~e' rz,' ~ ~,v ,:.v ~'<> ~rz, <} ,:s"'-'<<l, \'I> c...<l,' <l,<f:" ,o ~'<:> ~ ,l ~'I) .... <::><l, .,,.o.s. oc... ,._<l, '?-" ,v ~~ iS ,_ll .,..::i ~,,,, \\hdile2\finusers\alcoats\My Oocuments\Monthty Repo rts\2016 -2017\Mar ch 2017 · Fi nancial Statements 5/25/2017 Total Percent Same Period to Date Last Fiscal Year 59.62% $ 88,604 59.62% $ 88,604 Total Percent FYE 2016 to Date Activity 62.14% $ 177,725 62.14% $ 177,725 $ 89,121 Total $ 672,171 $ 673,792 $ 670,443 $ 670,770 $ 674,091 $ 675,697 $ 676 ,906 $ 674,484 $ 673,145 $ 670,132 $ 658,972 $ 664,207 $ 655,776 $ 648,994 12 060517 HCBOC Page 147 March February January December November October September August July June May April March 2017 2017 2017 2016 2016 2016 2016 2016 2016 2016 2016 2016 2016 250 200 150 100 50 0 HARNETT COUNTY FINANCIAL SUMMARY REPORT March, 2017 EMPLOYEE CLINIC FUND Employee Clinic Utilization # of Visits 201 Health Prevention 198 177 165 # Flu shots 141 116 150 145 # Pneumonia shots 144 162 171 149 163 Patient Flow \\hdile2\flnusers\alcoats\My Doruments\Mont hty Re ports\2016 -2017\March 2017 -Financial Statements 5/25/2017 13 060517 HCBOC Page 148 Category Paid Claims Fixed Cost Wellness Total Expenditures Revenues: Medical Premium Equivilents Other revenues Total Revenues Revenues over/ (under) expenditures March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 Au gust 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 HARNETT COUNTY FINANCIAL SUMMARY REPORT March, 2017 MEDICAL INSURANCE FUND FYE 2017 Activity FYE 2017 (includes FYE 2015 FYE 2016 Adjusted Budget encumbrances) $ 5,205,337 $ 6,818,253 $ 5,650,000 $ 5,084,635 655,329 634,709 795,000 523,442 1,507 8,355 10,000 2,541 $ 5,862,173 $ 7,461,317 $ 6,455,000 $ 5,610,618 FYE 2017 FYE 2017 FYE 2015 FYE 2016 Adjusted Budget Activity $ 6,687,178 $ 7,892,453 $ 6,443,000 $ 5,410,598 10,783 26,178 12,000 17,811 $ 6,697,961 $ 7,918,631 $ 6,455,000 $ 5,428,409 $ 835,788 $ 457,314 $ (182,209) Cash and Investments PNC NCCMT $ 1,870,174 $ 543,297 $ 2,024,627 $ 543,297 $ 2 ,084,544 $ 543,297 $ 2,014,553 $ 543,297 $ 1,952,986 $ 543,297 $ 1,869,553 $ 543,297 $ 1,877,798 $ 543,297 $ 1,125,368 $ 543,297 $ 967,054 $ 543,297 $ 1,035,476 $ 543,297 $ 866,947 $ 543,297 $ 964,355 $ 543,297 $ 1,196,881 $ 543,297 $ 1,354,214 $ 543,297 Cas h Flow $2,7SO,OOO $2,2S0,000 $1,7SO,OOO $1,2SO,OOO ,<S' '1><:\ ,.;. ' ~'1> v -.)'1> :<:f !I) :Q'l5-e,' :Q' <:' ~ :Q ~ ~.;. '<e, \'1> {,e, e,~ '-0 ~'O ~ <:'e, ~'1>.;. <::>q; ~0-'i o<.; ,._;z; '> ~~ 'I--::; \v rS ,,e,'< 'I-'< ~'1>' \\hcfile2\finu sers\alcoats\My Documents\Mont hty Re ports\2016 • 2017\March 2017 · Financial Statements 5/25/2017 Total Percent Same Period to Date Last Fiscal Year 89.99% $ 4,472,960 65.84% 611,621 25.41% 7,174 86.92% $ 5,091,755 Total Percent FYE 2016 to Date Activity 83.98% $ 4,871,075 148.43% 24,463 84.10% $ 4,895,538 $ (196,217) Total $ 2,413,471 $ 2,567,925 $ 2,627,841 $ 2,557,850 $ 2,496,283 $ 2,412,851 $ 2,421,096 $ 1,668,665 $ 1,510,351 $ 1,578,773 $ 1,410,244 $ 1,507,653 $ 1,740,178 $ 1,897,511 14 060517 HCBOC Page 149 March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 Year to Date (membership= avg) HARNETT COUNTY FINANCIAL SUMMARY REPORT March, 2017 MEDICAL INSURANCE FUND Medical Paid Claims Summary Employees& Total Pre-65 Retirees Membership Net Paid Claims Fixed Cost 847 1,280 $ 700,824.81 $ 62,154.74 838 1,270 $ 697,396.28 $ 38,867.77 843 1,275 $ 451,584.71 $ 46,679.99 843 1,271 $ 562,043.76 $ 50,371.79 841 1,265 $ 450,496.19 $ 58,245.17 835 1,253 $ 475,315.79 $ 93,186.53 830 1,242 $ 949,451.70 $ 58,166.03 827 1,238 $ 472,478.84 $ 58,462.25 830 1,237 $ 567,120.08 $ 117,732.75 826 1,201 $ 749,785.30 $ (48,146.18) 821 1,195 $ 644,458.97 $ 18,765.56 819 1,190 $ 846,544.07 $ 59,316.96 824 1,192 $ 613,689.61 $ 55,057.79 829 1,199 $ 476,696.71 $ 57,028.00 832 1,236 $ 8,657,886.82 $ 725,889.15 Medical Plan Loss Ratio 175 % 1 50% 125% 100% 75% 50% iS' ... ~'I>' (~,§ ,,'I>"' -sl ~ -sl ~ .;-. '<t> ,f· <.,fl,{:' .. f:) ,o t>'Q ~ -s ... <:-fl, ~7,-l. ,f ~o"' or.; ,._rz, ', z~ '?'v ',v iS' ,.,{~ '?'<:/. ~'I>' \\hcflle2\finusers\alcoats\My Documents\Monthty Reports\2016 -2017\Ma rch 2017 -Financial State ments 5/25/2017 Loss Premium Ratio Equivalent 120.26% $ 634,433 .13 116.07% $ 634,310.54 79.47% $ 626,993.27 96.89% $ 632 ,074.10 80.80% $ 629,611.56 90.35% $ 629,233.60 161.13% $ 625,355.69 85.98% $ 617,534.95 110.59% $ 619,266 .87 112.65% $ 622,838.33 121.42% $ 546,217.69 166.24% $ 544,921 .50 122.98% $ 543,783 .54 97.08% $ 549,770.71 110.97% $ 8,456,345.48 15 060517 HCBOC Page 150 Category Paid Claims Fixed Cost Total Expenditures Revenues: Dental Premium Equivilents Other revenues Total Revenues Revenues over/ (under) expenditures March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 HARNETI COUNTY FINANCIAL SUMMARY REPORT March, 2017 DENTAL INSURANCE FUND FYE 2017 Activity 2016-2017 (includes FYE 2015 FYE 2016 Adjusted Budget encumbrances) $ 306,584 $ 295,849 $ 500,000 $ 282,135 35,323 36,698 45,000 29,379 $ 341,907 $ 332,547 $ 545,000 $ 311,514 2015-2016 FYE 2016 FYE 2015 FYE 2016 Adjusted Budget Activity $ 544,448 $ 369,211 $ 545,000 $ 335,823 $ 544,448 $ 369,211 $ 545,000 $ 335,823 $ 202,541 $ 36,664 $ 24,309 Cash and Investments PNC NCCMT $ 294,393 $ $ 296,096 $ $ 290,366 $ $ 290,231 $ $ 280,718 $ $ 278,083 $ $ 283,750 $ $ 269,750 $ $ 278,279 $ $ 270,084 $ $ 262,899 $ $ 259,621 $ $ 255,744 $ $ 262,475 $ Cash Flow $300,000 $275,000 $250,000 $225,000 'l>._cS' 'l><:', 'l><:', <$ ' ~ ·sJ;, ,:.v ~'<> :<>e; :,;,e' <$ <} ,s.,., '<e ,'Ii <.,e; e;~ 6-o ~'<> ~ <:-e ~'I>.,., <::f 't:°o.,. O ,;;'-e; '?';, '> ,v ~~ '?-<:>. iS' ,.,e; ~,§, \\hdile2\finusers\alcoats\My Ooc.uments\Monthly Reports\2016 • 2017\March 2017 • Fina ncia l Statements 5/25/2017 Total Percent Same Period to Date Last Fiscal Vear 56.43% $ 220,918 65.29% 27,471 ------57.16% $ 248,389 Total Percent FYE 2016 to Date Activity 61.62% $ 270,141 61.62% $ 270,141 $ 21,752 Total $ 294,393 $ 296,096 $ 290,366 $ 290,231 $ 280,718 $ 278,083 $ 283 ,750 $ 269,750 $ 278,279 $ 270,084 $ 262 ,899 $ 259 ,621 $ 2SS,744 $ 262,475 16 060517 HCBOC Page 151 March 2017 February 2017 January 2017 December 2016 November 2016 October 2016 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 Year to Date (membership = avg) HARNETT COUNTY FINANCIAL SUMMARY REPORT March, 2017 DENTAL INSURANCE FUND Dental Paid Claims Summary Total Total Employees Membership Net Paid Claims Fixed Cost 866 1,382 $ 37,039.68 $ 3,810.64 853 1,366 $ 29,052 .10 $ 3,731.98 852 1,363 $ 24,691.39 $ 3,701.39 849 1,352 $ 30,584.03 $ 3,683.91 847 1,350 $ 27,494.20 $ 3,749.46 838 1,341 $ 20,172.90 $ 3,412 .97 812 1,312 $ 38,929.95 $ 3,600.88 813 1,323 $ 35,594.70 $ 3,570.29 810 1,316 $ 31,416.37 $ 4,006.42 671 1,114 $ 28,488.90 $ 6,202.76 667 1,110 $ 22,062.20 $ 3,084.92 659 1,100 $ 31,526.79 $ 3,033.66 660 1,101 $ 29 ,696 .70 $ 3,122.20 660 1,101 $ 20,728.10 $ 3,075.60 776 1,259 $ 407,478.01 $ 51,787.08 Dental Plan Lo ss Ratio 125% 100% 75 % 50% i5' <:' <:' ~f _,'b 'b ,/; ~ ~,f ,/; ~\ <:-" ;;, ~Q; <} '<Q; \'1> (,Q; ,l' ,._o ~'<> ~ ,$'~ <:-Q; ~f ,f .:::,o"' oc; ,._<1, "?-v '; ,v ~~ c..,ll "?-Q i5' ~f \\hcfile2\finusers\a lco ats\My Documents\Monthly Re ports\2016 · 2017\March 2017 · Financial Statements 5/25/2017 Loss Premium Ratio Equivalent 117.25% $ 34,840.92 89.50% $ 36,632 .24 74.34% $ 38,194.96 90.36% $ 37,925 .31 82.49% $ 37,877.15 62.44% $ 37,772 .52 113.34% $ 37,526.11 104.91% $ 37,330.66 93.83% $ 37,752 .67 90.84% $ 38,188.97 84.50% $ 29,760.98 115.55% $ 29,909.42 110.76% $ 29,629 .84 76.42% $ 31,147.59 92.88% $ 494,489.34 17 060517 HCBOC Page 152 HARNETT COUNTY FINANCIAL SUMMARY REPORT 5/25/2017 January, 2017 * BOARD OF EDUCATION FYE 2017 Activity Total 2016 -2017 (includes Percent Same Period Fund Group: FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year State Fund Expenditures $ 115,268,881 $ 122,261,573 $ 65,261,228 53.38% $ 82 ,103,070 Revenues $ 115,268 ,881 $ 122,261,573 $ 65,270,223 53 .39% $ 72,891,417 $ $ $ $ 8,995 $ (9 ,211,654) Local Current Expense Fund Expenditures 22,838,609 26,535,338 13,823,732 52.10% $ 15,677,137 Revenues 21,557,719 26,535,338 13,699 ,041 51.63% $ 16,144,991 $ $ (1 ,280,890) $ $ (124,691) $ 467,854 Federal Grant Fund Expend itures 11,365,474 14,918,045 6,315,553 42 .3 3 % $ 7,948,850 Revenues 11,365,474 14,918,045 6,318,832 42.36% $ 7,091,298 $ $ $ $ 3,279 $ (857,552) Capital Outlay Fund Expenditures 3,165,403 1,020,323 $ 296,835 Revenues 2,844,295 1,020,323 213 0.02% $ 25,364 $ $ (321,108) $ $ 213 $ (271,471) Child Nutrition Fund Expenditures 10,013,377 11,365,310 4,875,932 42 .90% $ 7,271,716 Revenues 10,608,154 11,365,310 4,508,843 39 .67% $ 7,132,398 $ $ 594,777 $ $ (367,089) $ (139,318) Dunn District Fund Expenditures 304,258 330,250 179,630 54.39% $ 253,558 Revenues 299,648 330,250 185,659 56.22% $ 266,485 $ $ (4,609) $ $ 6,029 $ 12,927 Local Restricted Fund Exp enditures 4,720,189 8,123,541 3,735,967 45.99% $ 2,844,952 Revenues 5,253,011 8,123,541 3,510,029 43.2 1 % $ 3,554,161 $ 532,822 $ $ (225,938) $ 709,209 Total All Funds Expenditures 167,676,190 184,554,380 94,192,042 51.04% 116,396,117 Revenues 167,19 7,181 184,554,380 93,492,840 50.66% 107,106,113 $ $ (479,009) $ $ (699,202) $ (9,290,004) • Latest available numbers from the Board of Education's web site. \\hcffle2\finusers\alcoat s\My Oocuments\Monthty Reports\2016 -2017\March 2017 · Financial Statements 18 060517 HCBOC Page 153 June 2016 May 2016 April 2016 March 2016 February 2016 HARNETT COUNTY FINANCIAL SUMMARY REPORT January, 2017 * Local Currrent Expense $ 10,442,838 $ 8,709,721 $11 ,000,000 $9,000,000 $7,000,000 $5,000,000 June May BOARD OF EDUCATION Cash and Investments Capital Outlay $ $ Cash Flow April 59,509 59,476 March Public School Membership Fe bruary ADM MLD ADM Change MLDChange Month 1 20,483 20,615 Month 1 Revd 20,469 20,573 (14) Month 2 20,563 20,566 94 Month 3 20,538 20,554 (25) Month 4 20,443 20,480 (95) Month 5 20,340 20,310 (103) Month 6 0 0 Month 7 0 0 Month 8 0 0 Month 9 0 0 Final 0 0 Harnett County Schoo l Membership 21,000 20,500 20,000 19,500 \\hcfile2\fin users\akoats\My Oocumenu\Monthly Repo rts\2016 -2017\Ma rch 2017 · Fina ncial Stateme nts (42) (7) (12) (74) (170) 5/25/2017 Total $ $ 10,502,347 $ $ 8,769,197 $ Fiscal Year 2016-2017 Initial Allotment 20,850 ADM MLD 19 060517 HCBOC Page 154 HA R N E T T CO U N T Y SA L E S TA X AN A L Y S I S BY AR T I C L E 1. C u r r e n t ye a r a c t i v i t y : Fl s c a l Ye a r 20 1 7 ,. , . , . y , ~0 1 6 Au g u s t . 20 1 6 Se p t e m b e r , 20 1 6 Oc t o b e r , 20 1 6 No v e m b e r . 20 1 6 De c e m b e r , 20 1 6 Ja n u a r y . 20 1 7 Fe b r u a r y , 20 1 7 Ma r c h , 20 1 7 Ap n l , 20 1 7 Ma y , 20 1 7 Ju n e , 20 1 7 Ye a r ov e r Ye a r Ch a n a • s s s s s s s s s s s s I Ar t i c l e 39 34 2 ,54 7 .33 41 1 9 ,00 4 .02 83 1 ,88 6 .15 5 75 ,7 14 . 8 3 62 9 . 9 6 2 .1S 72 5 , 8 9 1 .08 51 1 .56 7 .30 ---- uu ; s u : 1 1 2. 2 6 % 2. C o m p a r i s o n to p r i o r ve a r : Fi s c a l Ye a r 20 1 6 Ar t i c l e 39 Ju l y , 20 1 5 s 57 8 .60 3 .18 Au g u s t . 20 1 5 s 36 0 ,59 5 .8 0 Se p t e r r b e r , 20 1 5 s 57 7 ,42 8 . 4 1 1 Oc t o b e r . 20 1 5 s 5 75 . 1 1 9 8 .92 No v e m b e r . 20 1 5 s 55 7 ,42 2 .21 De c e m b e r , 20 1 5 s 65 3 ,59 9 .14 Ja n u a r y , 20 1 6 s 52 6 ,10 5 .03 Fe b r u a ry , 20 1 6 Ma r c h , 20 1 6 Ap n l , 20 1 6 Ma y , 20 1 6 Ju n e , 20 1 6 1 I S ,l ! l .ft a . 1 1 3, R e c o n c l l l a t l o n t o g e n e r a l le d g e r : Ba l a n c e t o HT E Ac t i v i t y 11 0 - 0 0 0 0 - 3 1 3 .30 - 0 1 $ 3 ,91 6 ,34 2 .86 11 0 - 0 0 0 0 - 3 1 3 . 30 - 0 2 $ 3 ,07 2 ,50 8 .20 11 0 - 0 0 0 0 - 3 1 3 .30 - 0 3 $ 1 ,06 8 ,60 6 . 5 1 1 10 - 0 0 0 0 - 3 1 3 . 3 0 - 0 4 $ 1 ,2 3 5 ,68 7 .6 8 11 0 - 0 0 0 0 - 3 1 3 .30 - 0 5 $ 2 ,13 7 ,21 3 .02 11 0 - 0 0 0 0 - 3 1 3 .30 - 0 6 $ 42 4 . 6 9 1 10 - 0 0 0 0 - 3 1 3 .30 - 0 7 $ (6 2 4 ,30 1 .38 ) 11 0 - 0 0 0 0 - 3 1 3 . 3 0 - 0 8 $ !1 , 0 2 6 ,24 2 . 6 2 ! s s s s s s s s $ s s s I s s s s • s s I $ $ $ $ $ $ $ $ $ - j 9 ,7 80 ,23 8 . 9 7 24 2 - 0 0 0 0 - 3 1 3 .30 - 0 0 $ 73 6 , 25 8 .26 $ 22 6 - 0 0 0 0 - 3 1 3 .30 - 1 0 s 2 .2. i s .em 1 . 1 7 ! 22 5 - 0 0 0 0 - 3 1 3 .30 - 1 0 $ 1 ,12 0 , 12 6 .37 $ Ge n e r a l Fu n d Ar t i c l e 40 Ar t i c l e 42 ,' 1 0 .51 4 . 0 5 $ 12 8 . 0 0 1 .89 44 9 , 4 9 5 .13 s 18 1 , 2 9 7 . 3 9 1 43 0 ,58 5 .46 s 1 91 , 5 0 8 .70 42 5 , 5 1 8 .34 s 18 0 ,8 8 5 .75 45 3 ,98 2 .93 s 19 1 ,40 7 .10 5 1 8 ,81 6 .07 s 21 8 .61 0 .11 4 3 7 4 .81 8 .22 s 18 3 ,97 7 .91 . s - - s - - s s - s - s: 1 1 n : m . a I tm . 1 1 , . 1 1 4. 5 9 % 1 . 18 % Ge n e r a l Fu n d Ar t i c l e 40 Ar t lc le 42 43 6 8 0 8 .62 $ m .s1 a .Oo 41 0 ,3 7 2 . 7 5 s 13 5 ,07 7 .55 41 7 .42 4 .58 s 17 8 .82 4 .81 1 39 2 .83 5 . 3 2 s 18 0 ,8 93 . 7 3 4 1 3 .88 1 1 .89 s 17 5 ,08 8 .22 50 1 ,88 2 .04 s 20 2 ,90 4 .0 5 1 36 4 .88 3 8 2 $ 17 1 ,22 3 .88 I 2 .n, .,, . , .112 I U H . D U i i Ov e r / ( U n d e r ) Bu d g e t Bu d g e t 7, 2 15 ,26 1 $ (3 ,29 8 ,91 8 .14 ) 5, 5 3 4 ,59 1 $ (2 . 4 6 2 ,08 2 . 8 0 ) 1 ,87 7 ,7 18 $ (8 0 9 , 11 1 . 49 ) 2 ,30 0 ,80 2 $ (1 ,06 5 ,11 4 .3 2 ) 3, 7 5 5 ,43 5 $ (1 ,61 8 ,22 1 .98 ) s 42 4 .69 (9 2 5 ,28 5 ) $ 30 0 ,98 3 .62 (1 , 2 5 0 ,00 0 ) $ 22 3 ,75 7 .3 8 18 ,50 8 . 52 2 $ !8 . 7 2 8 ,28 3 .03 ! 1 ,22 3 , 6 5 0 $ !4 8 7 ,39 1 . 7 4 ! 4 ,!l f f l l ,34 9 ! {1 ,75 3 ,45 0 . 8 3 ) $ 1, 12 0 .12 6 . 3 7 U: \ M y Do c u m e n t s \ M o n t h l y Re p o rt s\ 2 0 1 6 • 20 1 7 \ S . l f l Ta x \ S a l e s To x 20 1 7 Bo a r d o f Ed u c a t i o n Ar t i c l e 40 Ar t i c l e 42 $ 14 4 , 2 6 6 . 6 0 s 28 8 ,53 3 .20 $ 15 7 , 7 2 5 . 2 0 $ 31 5 , 4 5 0 .39 $ 14 9 , 8 4 8 . 8 5 $ 29 9 , 6 9 7 . 6 9 $ 14 6 ,96 0 . 7 1 s 29 3 , 9 2 1 .43 $ 15 9 , 5 3 2 . 5 5 $ 31 9 ,06 5 .11 $ 18 3 ,17 3 .38 $ 36 6 ,34 6 .7 5 $ 12 7 ,09 9 .22 $ 25 4 , 1 9 8 . 4 5 $ - $ - $ - $ - $ - s - s - $ - $ - $ - s 1 , 5 1 U ! i U 1 $ 2 , m , 2 1 5 . 0 2 7. 2 2 % 7 .22 % Bo a r d o f Ed u c a t i o n Ar t l c l e 40 Ar t i c l e 42 $ 15 1 ,56 7 .19 $ 30 3 ,13 4 .38 $ 13 8 , 5 6 4 .05 $ 27 3 , 12 8 . 10 $ 14 3 , 1 6 6 . 5 1 $ 28 6 , 3 3 3 . 0 2 $ 13 1 ,68 6 . 3 6 $ 26 3 ,37 2 .7 2 $ 14 0 ,95 8 .83 $ 28 1 ,91 7 .66 $ 17 3 , 4 2 8 .43 $ 34 6 ,85 6 .8 6 $ 11 9 , 2 9 2 .81 $ 23 8 , 5 8 5 . 6 2 $ 12 6 . 6 0 3 . 8 e $ 25 3 , 2 0 7 7 & •w . 5 3 4 . 8 1 $ 19 . 0 6 9 .7 4 $ 15 8 , 2 0 5 . 7 1 $ 31 2 , 4 1 0 . 4 2 s 15 2 , 3 4 6 44 $ '' \ 4 , 6 9 2 . ~ I . 16 7 , 4 1 3 . 0 4 $ 3J . < ! , 8 2 6 . 0 1 s H l ,11 4 . U s U H ,m. 3 1 Ac t i v i t y Ov e r / ( U n d e r ) An n u a l iz e d Bu d g e t An n u a l i ze d (7 mo n t h s ) Bu d g e t $ 4 ,20 8 ,90 2 $ (2 9 2 , 5 5 9 . 3 9 ) $ 3, 2 2 8 , 5 1 1 s (1 5 6 , 0 0 3 . 2 2 ) $ 1, 0 9 5 ,3 36 $ (2 6 , 7 2 8 .99 ) $ 1 ,34 2 ,13 5 $ (1 0 6 , 4 4 6 . 8 2 ) $ 2 ,19 0 ,67 0 $ (5 3 ,45 7 . 3 9 ) $ $ 42 4 .69 $ (5 3 9 ,75 0 ) $ (6 4 , 5 5 1 . 8 0 ) $ (7 2 9 , 16 7 ) $ !2 9 7 , 0 7 5 . 9 5 ! $ 10 , 7 9 6 .63 8 $ !1 , 0 1 6 , 3 9 8 . 8 7 ! $ 7 1 3, 7 9 6 $ 22 , 4 6 2 . 4 3 ! 2 ,33 3 ,53 7 I IH , m . 7 5 ! $ s 1 ,12 0 , 1 2 6 .3 7 Ag e n d a I tern SJ C i t y Ho l d S< : h o o l Hold Ha r m l e s s Harmless Ar t i c l e 44 Ar t i c l e 44 •5 2 4 Ar t i c l e 46 Ar t i c l e 39 Article 39 Special Districts Total Distribution s 13 5 . 4 5 s 32 1 ,02 6 . 8 7 $ 84 ,91 2 . 7 2 $ (9 1 ,10 2 .93 ) $ (189 ,556 .62) $ 68 ,261 .28 ~ 1,:,16,:,~9.tl4 $ 22 2 . 4 4 $ 32 1 , 0 2 6 . 8 7 $ 13 8 , 2 4 4 .67 $ (9 4 ,61 9 .99 ) $ (171 ,491 .32) $ 94 ,507 .77 $ 1 ,870,862.57 s s 32 1 , 0 2 6 .87 s 18 0 , 9 6 8 . 2 0 $ (8 4 ,71 9 . 2 8 ) $ (122 ,236.57) $ 117,252.06 $ 2,115 ,7 96.13 s 1 .00 s 32 1 ,02 6 .87 $ 16 7 , 4 2 9 .35 $ (8 4 , 7 9 9 .65 ) $ (131,785 .11) $ 108 ,128.48 $ 2,003 ,000.00 s 60 .38 $ 32 0 ,93 0 .23 $ 17 9 ,62 5 . 9 2 $ (9 1 ,30 6 . 16 ) $ (139 ,541.42) $ 116 ,975 .74 $ 2 ,1 40,664.53 s 0 .2 5 $ 32 0 ,93 0 .23 $ 20 6 ,81 7 .61 s (1 0 4 ,22 4 .69 ) $ (158 ,7 45 .37) $ 134 ,402 .58 $ 2,411,818.83 s 5 .17 $ 32 0 ,93 0 .23 $ 16 2 ,12 7 90 $ (7 3 ,52 8 .68 ) $ (112 ,886.21) $ 96 ,730 .35 s 1,824,839.86 s $ - $ - $ $ $ -$ $ $ - $ - $ $ $ -$ - s $ s - $ $ $ -$ - s $ $ $ $ $ -$ - s - $ - $ - $ - $ -$ -$ - I m: u s 2 ,24 1 , a H . 1 7 s 1, 1 2 0 , i z u , s (6 2 4 , 3 0 1 . 5 1 ) $ (1,026,242.62) s 136 ,2 11.26 I~ ,v• ' 4 .2 2 % 0. 0 0 % 7. 9 7 % 10 . 2 9 ' k 10 .36% 1 .06 % 35.40 % Ci t y Ho l d Sc h o o l Hold Ha r m l e s s H a r m l e s s Ar t i c l e 44 Ar t i c l e 44 "52 4 Ar t l c l e 46 Ar t i c l e 39 Article 39 Special Dlatrtcts Total Distribution s 8. 2 0 s - $ 15 9 , 2 7 8 . 4 8 $ (85 ,82 1 .7 7 ) $ (139,379.8 4 ) $ 108,590.02 $ 1 ,235,807 .43 $ 50 .0 7 $ - $ 89 , 5 9 1 .66 $ (8 3 ,33 7 .80 ) $ (172,939.96) $ 72 ,908.85 $ 1 ,630,011 .54 s 12 4 .89 $ - $ 15 9 , 6 2 5 .27 $ (8 0 ,2 02 .92 ) $ (12 4 ,823 .23) $ 108,672.94 $ 1 ,069 ,839 .98 s 48 .5 7 $ - s 15 7 , 6 1 6 . 3 5 $ (7 2 ,70 9 .85 ) $ (105 ,7 85 .92) $ 108,931 .28 $ 1 ,575 ,472 .31 s 48 .41 1 s - $ 15 1 ,42 2 .13 $ (7 9 ,45 2 .08 ) $ (127 ,076 .34) $ 105,457 .51 $ 1 ,449 ,6 90 .15 s 97 . 8 2 $ $ 17 9 , 8 5 9 . 1 7 $ (9 8 , 5 2 9 . 1 8 ) $ (161 ,982.73) s 1 23 ,1 68 .37 $ 1,848,304 .14 s 31 .11 6 $ - $ 14 0 , 0 6 8 .73 $ (6 6 , 0 1 4 .07 ) $ (97 ,954.60) $ 100,783.00 $ 1,4 44,917 .88 $ $ 15 5 4 : 36 ,9 . j ] b. 108,873.10 18 ,. $ - • 18 8 24 : .8 3 . 125.818 1~ • I I $ $ 17 5 76 5 41 s (8 7 33 3 51 ) $ (134 q<J 55) $ 118,998 78 1 S • '334 ,75, ~5 ~ - . 16 9 71 1 . 1 5 , < , 115.693.S $ 32 1 . 0 2 6 8 7 $ 1e 9 . 7 5 9 . 9 : , . 1 1) 141 68) $ 123,036 .71 I .. . , , I l l I $ 1, m , : 1 1 1 . 1 § $ 1m . o s r . 1 , 1 s llU ,HH21 s 7~5,BH,Jg 11 1U,•-,~.44 Ar t i c l e 44 *524 Article 46 Sa l e s Tax Sales Tax Ar t 1 d e 3 9 Ar t i d e 40 Ge ne r a l Fu n d Re c a 1 ve d P ~o r FY $ 321,026 .87 $ 2. 172 ,2 01 .00 Ar t i d e 40 Ed uc a t i o n Re c e i v e d 10 Da t e th i s FY 2,246,898 .17 1,120,126 .37 Ar t i d e 42 Ge n e r al Fu n d In t e re s t Ea r n e d 3 992 .10 Ar t i d e 42 Ed u c a t i o n Ar t i d e 4 4 $ 2 ,567 ,925 04 $ 3,296 ,319 4 7 Ar t i d e 39 Ci t y Ho l d Ha r m l e s s Ar t i d e 39 Sc h o o l Ho l d Ha n n l e s s Ap p r o p r i a l e d $ 3 ,8 1 0 ,227 .00 $ 1 ,540 ,000 .00 Sp e c i a l Oi s t n c t s Av ai l a b l e fo r $ (1,242 ,301 .96) $ 1,756,319.47 Ar t i d e 44 ' 52 4 Sa l e s Ta x Ap p r o p r ia t i o n Ar t 1 d e 46 S a le s Ta x 060517 HCBOC Page 155 Harnett County Schools Financials March 31, 2017 Current Fund 2 digit 2 digit Purp Desc Budget/Balance 1 51XX Regular Instructions Services $73,972 ,195.35 52XX Special Populations Services $13,183,385.37 53XX Alternative Programs and Services $4,359,339.76 54XX School Leadership Services $7 ,690,207 .68 58XX School-Based Support Services $9,365,440.07 61XX Support and Development Services $507 ,234.07 62XX Special Population Support and Development Services $460,470.80 63XX Alternative Programs and Services Support and Developr $3,000.00 64XX Technology Support Services $1,464,974.92 65XX Operational Support Services $10,081,622 .87 66XX Financial and Human Resource Services $1 ,208,786.45 67XX Accountability Services $133,888.14 68XX System-Wide Pupil Support Services $58,376.35 69XX Policy, Leadership and Public Relations Services $951 ,225.35 72XX Nutrition Services $48,691.73 81XX Payments to Other Governmental Units ($6,542 .89) 1 Total State Funds Total $123,482,296.02 2 51XX Regular Instructions Services $5,526,386.00 52XX Special Populations Services $1 ,361 ,915.08 53XX Alternative Programs and Services $375,600.00 54XX School Leadership Services $1,161 ,255.00 55XX Co -Curricular Services $820,704.00 58XX School-Based Support Services $357,876.00 61XX Support and Development Services $462,074.00 62XX Special Population Support and Development Services $157,057.92 63XX Alternative Programs and Services Support and Developr $6,300.00 64XX Technology Support Services $103,182 .00 65XX Operational Support Services $12 ,836,717 .00 66XX Financial and Human Resource Services $1 ,354,303 .00 67XX Accountability Services $136,580.00 68XX System-Wide Pupil Support Services $200 ,573.00 69XX Policy, Leadership and Public Relations Services $1,162 ,668.00 71XX Community Services $126 ,097 .00 72XX Nutrition Services $16,050.00 81XX Payments to Other Governmental Units $420,000.00 2Total Local Funds Total $26,585,338.00 3 51XX Regular Instructions Services $942,155.35 52XX Special Populations Services $4,343,372.80 53XX Alternative Programs and Services $7 ,179,601 .63 Agenda Item ____ _ Year-to-Date Remaining Exp/Rev Balance $50,777 ,729.65 $23,194 ,465.70 $9,277 ,729.38 $3,905,655.99 $2,482,836.70 $1,876,503.06 $5,793,060.36 $1 ,897,147.32 $6,917,232.18 $2,448 ,207 .89 $381,645 .98 $125 ,588 .09 $374,430.79 $86,040.01 $0.00 $3,000.00 $985,985.45 $478,989.47 $6,863,410.89 $3,218,211 .98 $886,467.47 $322,318.98 $108,755 .98 $25,132 .16 $50,842.03 $7,534.32 $724,429.37 $226,795.98 $41,414.37 $7 ,277.36 ($6,542.89) $0 .00 $85,659,427.71 $37,822,868.31 $3,384,821 .50 $2 ,141,564.50 $849,605.65 $512,309.43 $88,680 .61 $286,919.39 $610,549.89 $550 ,705.11 $564 ,643.74 $256,060.26 $234,756.02 $123,119.98 $250,111 .95 $211,962.05 $127,098.11 $29,959.81 $0.00 $6,300.00 $76,363.48 $26,818.52 $9 ,245 ,309.21 $3 ,591,407.79 $750,093.58 $604,209.42 $85 ,825.53 $50,754.47 $129,546 .50 $71,026.50 $403,624.06 $759,043 .94 $48,660.84 $77,436.16 $2,048.22 $14,001 .78 $310,206.58 $109,793.42 $1 7,161 ,945.47 $9,423,392.53 $586,834.72 $355,320.63 $2 ,846,428.28 $1,496,944.52 $4,224,396.47 $2,955,205.16 060517 HCBOC Page 156 54XX School Leadership Services $6 ,540.00 $3 ,704 .01 $2 ,835.99 58XX School-Based Support Services $259 ,233.75 $124,513 .59 $134,720.16 61XX Support and Development Services $878,490 .64 $453,464.88 $425,025.76 62XX Special Population Support and Development Services $7,000 .00 $18,887.64 ($11,887.64) 63XX Alternative Programs and Services Support and Develop1 $282,281 .16 $108,348 .37 $173,932.79 65XX Operational Support Services $0 .00 $348 .26 ($348.26) 66XX Financial and Human Resource Services $98,137 .52 $71,341 .39 $26,796 .13 72XX Nutrition Services $58 ,931 .22 $58,931 .22 $0.00 81XX Payments to Other Governmental Units $348,842.63 $122 ,112.39 $226,730.24 82XX Unbudgeted Funds $484,746.39 $0.00 $484,746.39 3 Total Federal Funds Total $14 ,889,333.09 $8 ,619 ,311 .22 $6,270 ,021 .87 4 65XX Operational Support Services $696,586.00 $0.00 $696,586.00 90XX Capital Outlay $323 ,737.00 $0 .00 $323,737 .00 4 Total Capital Outlay Funds Total $1 ,020,323.00 $0 .00 $1 ,020 ,323 .00 5 72XX Nutrition Services $10,765,310.00 $6,798 ,746.99 $3,966 ,563.01 81XX Payments to Other Governmental Units $600,000.00 $324,500.00 $275,500.00 5 Tota l Child Nutri tion Funds Total $11,365,310.00 $7 ,123,246.99 $4 ,242 ,063 .01 7 51XX Regular Instructions Services $220,802.24 $158,252.07 $62,550.17 53XX Alternative Programs and Services $64,500.27 $47,995.71 $16,504.56 54XX School Leadership Services $23,530.00 $8,235.43 $15,294.57 55XX Co-Curricular Services $19,217.49 $17,718.24 $1,499.25 65XX Operational Support Services $2,100.00 $1,878.89 $221.11 69XX Policy, Leadership and Public Relations Services $100.00 $3 .00 $97.00 r Tota l Dunn District Funds Total $330 ,250.00 $234 ,083.34 $96 ,166 .66 8 51XX Regular Instructions Services $2,441 ,903.76 $624,240.33 $1,817,663 .43 52XX Special Populations Services $814,615.73 $472,534.70 $342,081 .03 53XX Alternative Programs and Services $1 ,045,437.55 $620,270 .50 $425, 167.05 54XX School Leadership Services $129,935.44 $46,009.37 $83,926.07 55XX Co-Curricular Services $62,771 .38 $41,645.26 $21 ,126.12 58XX School-Based Support Services $396,548 .81 $152,775 .74 $243,773 .07 62XX Special Population Support and Development Services $65,757.98 $18,216 .69 $47,541 .29 64XX Technology Support Services $3,649,116.19 $1,671,397 .31 $1,977,718.88 65XX Operational Support Services $1 ,102,426.62 $614,797.92 $487,628.70 68XX System-Wide Pupil Support Services $50,000.00 $0.00 $50,000.00 69XX Policy, leadership and Public Relations Services $154.05 $0.00 $154.05 71XX Community Services $63 ,068.00 $47 ,691.48 $15,376.52 72XX Nutrition Services $84,570.26 $84,506.98 $63.28 B Total Restricted Local Funds Total $9,908 ,305.77 $4,394 ,086 .28 $5,512 ,219.49 Grand Total $187,579,155.88 $123,192,101.01 $64,387,054.87 060517 HCBOC Page 157 Pu·rpose Codes Purpose means the reason for which something exists or is used. Purpose includes the activities or actions that are performed to accomplish the objectives of a local school administrative unit. For budgeting and accounting purposes , expenditures of a loca l school administrative un it are classified into five purposes as follows: 5000 Instructional Services 6000 System-Wide Support Services 7000 Ancillary Services 8000 Non-Programmed Charges 9000 Capital Outlay The "purpose dimension" is broken down into a function level at the second digit. Instructional Services (5000) Instructional services include the costs of activities dealing directly with the interaction between teachers and students. Teaching may be provided for students in a school classroom, in another location such as a home or hospital, and in other learning situations such as those involving co- curricular activities. It may also be provided through some other approved medium. Included here are the costs of salaries and benefits for teachers , instructional assistants, instructional leadership and support staff, as well as contracted instructional services, instructional supplies , materials, and equipment, professional development, and any other cost related to direct instruction of students. Costs of activities involved in evaluating, selecting, and implementing textbooks and other instructional tools and strategies, curriculum development, demonstration teaching, and delivering staff development are also included here. 5100 Regular Instructional Services Cost of activities that provide students in grades K-12 with learning experiences to prepare them for activities as workers, citizens, and family members . They include costs of those individuals responsible for providing school curriculum development and coordination as well as lead teachers for regular instructional services. Examples Regular Curricular -Teacher Salaries, Employer Provided Benefits, Purchased Services, Supplies & Materials, etc. 5200 Special Populations Services Costs of activities for identifying and serving students (in accordance w ith state and federal regulations) having special physical, emotional, or mental impediments to learn ing . Also included are those students identified as needing specialized services such as limited English proficiency and gifted education . They include costs of those individuals responsible for providing school curriculum development and coordination as well as lead teachers for special populations' services. (Certain categories of funds require that expenditures coded here must be in addition to regular allotments such as classroom teachers, textbooks, etc.) Examples Children with Disabilities, Academically/Intellectually Gifted, Limited English Proficiency • Teacher Salaries, Employer Provided Benefits, Purchased Services, Supplies & Materials, etc. 060517 HCBOC Page 158 5300 Alternative Programs and Services Costs of activities designed to identify students likely to be unsuccessful in traditional classrooms and/or to drop out and to provide special alternative and/or additional learning opportunities for these at-risk students. They include costs of those individuals responsible for providing school curriculum development and coordination as well as lead teachers for alternative programs and services. Programs include summer school instruction, remediation, alcohol and drug prevention , extended day, services to help keep students in school, as well as alternative educational settings, instructional delivery models, and supporting services for identified students . Examples Alternative Instructional Services K-12, Attendance & Social Work, Remedial & Supplemental, Pre-K -Salaries, Employer Provided Benefits, Purchased Services, Supplies & Materials, etc. 5400 School Leadership Services Costs of activities concerned with directing and managing the learning opportunities for students within a particular school. They include costs of the activities performed by the principal and assistant principals while they supervise and evaluate the staff members of the school, assign duties to staff members, supervise and maintain the records of the school, communicate the instructional needs and successes of the students to the various school stakeholders and community, and coordinate school instructional activities with those of the LEA. These activities also include the work of clerical staff, in support of the teaching and leadership functions. Examples School Leadership Salaries, Employer Provided Benefits, Purchased Services, Supplies & Materials, etc. 5500 Co-Curricular Services Costs of school-sponsored activities, under the guidance and supervision of LEA staff, designed to motivate students, provide enjoyable experiences, and assist in skill development. Co-curricular activities normally supplement the regular instructional program and include such activities as band , chorus , choir , speech and debate . Also included are student-financed and managed activities such as clubs and proms. Examples Co-Curricular Supplements, Employer Provided Benefits, Purchased Services, Supplies & Materials, etc. 5600 Reserved for Future Use 5700 Reserved for Future Use 5800 School-Based Support Services Costs of school-based student and teacher support activities to facilitate and enhance learning opportunities for students. These include the areas of educational media services, student accounting, guidance services, health, safety and security support services, instructional technology services, and unallocated staff development. Examples School-Based Support Services • Educational Media, Student Accounting, Guidance Services, Health Support Services, Safety & Security, Instructional Technology Services, Parent Involvement -Salaries, Employer Provided Benefits, Purchased Services, Supplies & Materials, etc. 060517 HCBOC Page 159 System-Wide Support Services (6000) System-wide support services include the costs of activities providing system-wide support for school-based programs, regardless of where these supporting services are based or housed. These services provide administrative, technical, personal, and logistical support to facilitate, sustain, and enhance instruction. Included here are the costs of salaries and benefits for program leadership, support and development and associated support staff, contracted support services, supplies, materials and equipment, professional development, and any other cost related to the system-wide support for the school-based programs of the school system. Costs of activities involved in developing/administering budgets, authorizing expenditures of funds, evaluating the performance of subordinates, developing policies and/or regulations for the district as a whole are inc luded here. 6100 Support and Development Services Cost of activities that provide program leadership, support, and development services for programs providing students in grades K-12 with learning experiences to prepare them for activities as workers, citizens, and family members (Not included are program leadership, support and development services for programs designed to improve or overcome physical, mental, social and/or emotional impediments to learning.) Examples Support and Development Services -Salaries, Employer Provided Benefits, Purchased Services, Supplies & Materials, etc. 6200 Special Population Support and Development Services Costs of activities to provide program leadership, support, and development services primarily for identifying and serving students (in accordance with state and federal regulations) having special physical, emotional, or mental impediments to learning. Also in cluded are support and development services for those students needing specialized services such as limited Engli sh proficiency and gifted education. These programs include pre-kindergarten, elementary, and secondary services for the special populations. Examples Special Population Support and Development Services -Salaries, Employer Provided Benefits, Purchased Services , Supplies & Materials, etc. 6300 Alternative Programs and Services Support and Development Services Costs of activities to provide program leadership, support, and development services for programs designed to identify students like ly to be unsuccessful in traditional classrooms and/or to drop out and to provide special alternative and/or additional learning opportunities for these at-risk students. Costs rel ated to state Assistance Teams are also included here. Programs include summer school instruction, remediation, alcohol and drug prevention, extended day, services to help keep students in school, as well as alternative educational settings, instructional delivery models, and supporting services for iden tified students. Examples Alternative Programs and Services Support and Development Services -Salaries, Employer Provided Benefits, Purchased Services, Supplies & Materials, etc. 6400 Technology Support Services Costs of centra l based activities associated with implementing, supporting and maintaining the computer hardware, software, peripherals, technical infrastructure which provide technology system services to the LEA as a whole. Also included is the development and implementation of technological systems; and technology user support services for the LEA. Examples Technology Support Services -Salaries, Employer Provided Benefits, Purchased Services, Supplies & Materials, etc . 060517 HCBOC Page 160 6500 Operational Support Services Costs of activities for the operational support of the school system such as printing and copying services, communication services, utility serv ices , transportation of students, facilities, planning and construction, custodial and housekeeping services, maintenance services , and warehouse and delivery services. Examples Operational Support Services Communication Services, Printing & Copying, Public Utilities , Custodial Services, Transportation Services, Warehouse Services, Maintenance Services -Salaries, Employer Provided Benefits, Purchased Services, Supplies & Materials, etc. 6600 Financial and Human Resource Services Costs of activities concerned with acquisition, management, reporting and protection of financ ial resources ; and with recruitment , retention, placement, and development of human resources for the LEA. Examples Financial and Human Resource Services -Salaries, Employer Provided Benefits, Purchased Services, Supplies & Materials, etc. 6700 Accountability Services Cost of activities concerned with the development, administration, reporting and analysis of student progress. This area includes the testing and reporting for student accountabil ity, such as end of grade and end of course testing, disaggregation, analysis, and reporting of school and student performance. This area also includes the planning, research development and program evaluation costs of the school system . Examples Accountability Services -Salaries, Employer Provided Benefits, Purchased Services, Supplies & Materials, etc. 6800 System-wide Pupil Support Services Costs of activities that provide program leadersh ip, support, and development services for system-wide pupil support activities for students in grades K-12. These areas include educational media support, student accounting support, guidance support, health support, safety and security support, and instructional technology support system-wide services . Examples System-wide Pupil Support Services -Salaries, Employer Provided Benefits, Purchased Services, Supplies & Materials, etc. 6900 Policy, Leadership and Public Relations Services Costs of activities concerned with the overall general administration of and executive responsibility for the entire LEA. Examples Policy, Leadership and Public Relations Services· Board of Education, Legal Services, Audit Services, Leadership Services -Salaries, Employer Provided Benefits, Purchased Services, Supplies & Materials, etc. 060517 HCBOC Page 161 Ancillary Services (7000) Activities that are not directly related to the provision of education for pupils in a local school administrative unit. These include community services, nutrition services and adult services provided by the school system. 7100 Community Services Costs of activities which are not directly related to the provision of educational services in an LEA. These include services such as community recreation activities, civic activities, and community welfare activities provided by the LEA. Examples Community Services· Salaries, Employer Provided Benefits, Purchased Services, Supplies & Materials, etc. 7200 Nutrition Services Costs of activities concerned with providing food service to students and staff in a school or LEA including the preparation and serving of regular and incidental meals, or snacks in connection with school activities. Examples Nutrition Services · Salaries, Employer Provided Benefits, Purchased Services, Supplies & Materials, etc. 7300 Adult Services Costs of activities that develop knowledge and skills to meet immediate and long range educational objectives of adults who, having completed or interrupted formal schooling, have accepted adult roles and responsibilities. Programs include activities to foster the development of fundamental tools of learning, prepare adults for a postsecondary career; prepare adults for postsecondary education programs; upgrade occupational competence; prepare adults for a new or different career; develop skills and appreciation for special interests; or to enrich the aesthetic qualities of life. In addition, parent involvement services in the schools, as well as volunteer activities by adults in the schools. Adult basic education programs are included in this category. Non-Programmed Charges (8000) Non-Programmed charges are conduit-type (outgoing transfers) payments to other LEAs or other administrative units in the state or in another state, transfers from one fund to another fund in the LEA, appropriated but unbudgeted funds, debt service payments, scholarship payments, payments on behalf of educational foundations, contingency funds, and other payments that are not attributable to a program. 8100 Payments to Other Governmental Units Include payments to other LEAs or governmental units, which are generally for tuition and transportation for services rendered to pupils residing in the paying LEA. It is also used for indirect cost when used in conjunction with object code 392. Example Transfers to Charter Schools 8200 Unbudgeted Funds Include unbudgeted federal grant funds administered by the State Board of Education that are being set aside by the LEA and are not a part of the LEA's budgeted funds. These funds are not available for use in the cu rr ent fiscal for expenditures unless the LEA first t ransfers 060517 HCBOC Page 162 an amount from this account to their budgeted line item(s) by means of an approved budget amendment. This code may also be used to identify appropriated but unbudgeted funds in any fund source by the LEA. Example Unbudgeted Funds-Federal Program 8300 Debt Services Include debt service payments for lease purchases or installment contracts. Example Debt Service Interest Payment for lease payment Capital Outlay (9000) Expenditures for acquiring fixed assets, including land or existing buildings, improvements of grounds, initial equipment, additional equipment, and replacement of equipment. Do not include any costs which may be coded to one or more specific purpose functions . (i.e., purchase of transportation equipment would be coded to 6550, maintenance equipment would be coded to 6580, regular instructional equipment purchases would be coded to 5110 , etc.). The remaining three digits may be used for local use purposes. Example Capital Outlay 060517 HCBOC Page 163 Harnett County Schools General Fund Balance Report March 31, 2017 Funds ... local Public School Fund 2 Capital Outlay Fund 4 Dunn District Tax Fund 7 Total Unassigned Fund Balance $3,071,922.00 $48,197.00 $202,707 .oo $3,322,826.00 060517 HCBOC Page 164