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010317a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting *Tuesday* January 3, 2017 1. Call to order -Chairman Gordon Springle 9:00 am 2. Pledge of Allegiance and Invocation -Commissioner Barbara McKoy 3. Consider additions and deletions to the published agenda 4 . Recognition of the Harnett County Board of Elections and staff 5. Consent Agenda A. Budget Amendments B. Tax rebates, refunds and releases C. Cape Fear LTC Pharmacy requests a waiver of fees related to the use of the Commons Room Area where they will conduct training classes for staff of assisted living facilities located in Harnett County. D. Hamett County General Services, Community Development, requests approval of the Procurement/Disbursement Policy for the 2016 Essential Single Family Rehabilitation Loan Pool project that utilizes North Carolina Housing Finance monies to fund the home rehabilitation of at least five (5) homes within Harnett County. E. Harnett County General Services, Community Development, requests approval of the Assistance Policy for the 2016 Essential Single Family Rehabilitation Loan Pool project that utilizes North Carolina Housing Finance monies to fund the home rehabilitation of at least five (5) homes within Harnett County. F. Harnett County Board of Health requests approval to increase fees for services for the following: FLU Price Increase 90662 Flu vac prsv free inc antig. $67.00 Immunization Price Increase 90744 Hep B (0-18) $20.00 13301 Kenalog 40mg $20.00 G. Harnett County Public Utilities requests approval to enter into a leachate agreement with Charah , Inc. of Chatham County. 6. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 7. Appointments Page 1 010317a HC BOC Page 1 8. County Manager's Report -Joseph Jeffries, County Manager Harnett County Financial Summary Report -November 2016 Hamett County Sales Tax Analysis by Article -September 2016 Harnett County Public Health Activities Summary -November 2016 Hamett County Veteran Services Activities Report -November 2016 9. New Business 10. Closed Session 11 . Adjourn Page 2 010317a HC BOC Page 2 Agenda Item ..5 -A 234-7411-465 -BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017: Section 1. To amend the Harnett County WIOA Dislocated Program Fund , the appropriations are to be changed as follows: AMOUNT AMOUNT EXPENDITURE CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7411 -465.58-01 Training& Meetings 1600 234-7411.645 .11-00 Salaries and Wages 1600 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of G-o'f'dOV' Spr~~qk JiFA ~h:1Fgirr, Chairman ~rnett County Board of Commissioners 010317a HC BOC Page 3 234-7410-465 -BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017: Section 1. To amend the Harnett County WIOA Adult Program Fund, the appropriations are to be changed as follows: AMOUNT AMOUNT EXPENDITURE CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7410-465.58-01 Tra ining & Meetings 1600 234-7410-465.11-00 Salaries & Wages 1600 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To increase budget to actual cover expenditure in the above line items . &vloOo Lilli ]1211/16 . ·+fu.o ~~--4-(,L...:_~ Department Head (date) nance fficer (date) Co Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Bo ard day of ~or-Jo~Sr;~'\leJiffi Bt11gili , Chairman Hat'nett County Board of Commissioners 010317a HC BOC Page 4 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made t o the annual budget ordinance for the fiscal year e nding June 30, 2017 : Section 1. To amend the General Fund, Emergency Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5300.420.60-33 Operating Supplies/ Materials & Supplies $549 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-351 .53 -02 Fire Marshal/ Fire Restitution $49 110-0000-322.53-01 Emergency Services/ Non-Compliance/Violations $250 110-0000-322 .53-05 Em e rg e ncy Services/ Foster Care Homes $250 EXLANATION : To budget the transfer of funds to Operating Supplies/ Materials & Supplies to purchase materials & supplies for the Fire Marshal's Office. APPROVALS: Section 2. Copies of this budget amendment shall be furni Budget Office r and the Finance Officer for their direction. Adopted this ___ day of ____ , 2016 . Margaret Regina Wheeler Clerk to the Board G-ov-~Ot-\ Spt"it'\'1 le :Hfl'I B1:ugi11, Chairman UJ,tarnett County Board of Commissioners 010317a HC BOC Page 5 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina , that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7552-441.33-45 Contracts $ 1,600.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-353. 75-52 Elderly Nutrition Donations $ 1,600.00 EXPLANATION: To budget donations received for the Elderly Nutrition Program . APPROVALS: t 9 f fhvv2 · 12-VII ~ Department Head (date) Section 2 . Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted th is Margaret Regina Wheeler, Clerk to the Board day of ,2016 :Ji~ B1:11gin , Chairman Harnett County Board of Commissioners 010317a HC BOC Page 6 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017: Section 1. To amend the General Fund, Cooperative Extension Adolescent Parenting Program, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7319-465.11-00 Salaries & Wages 967 110-7319-465.22-00 FICA 119 110-7319-465.23-00 Regular Retirement 114 110-7319-465 .58-14 Travel 152 110-7319-465.60-33 Materials & Supplies 661 110-7319-465 .60-4 7 Food & Provisions 387 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds in operating budget for Adolescent Parenting Program due to unanticipated $1200 bonus approved by Harnett County Board of Commissioners . 1'4! Finance O~cer (date)1 Section 2. Copie s of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of G-of'do ~ Sp,; "'t:\ )e..-i+FR 13ur8+f1, Chairman U Harnett County Board of Commi ss ioners 010317a HC BOC Page 7 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year end i ng June 30, 2017: Section 1. To amend the General Fund, Sheriff's Department, the appropriations are to be c h anged as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCR IPTION OF CODE INCREASE DECREASE 190-5110-420-7 4-7 4 Capital Outlay 54,988 . REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1'30-0000-353-51-01 Contributions and Donations Sheriff 54,988 EXPLANATION : To transfer funds donated by retired Sheriff La r ry Rollins into the Sheriff's Capital Outlay expenditure line . To p u n.h::ts e jq; I Tr.:tY1S port \JQ"'i , APPROVALS: Section 2 . Copies of th is budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of , 2016 . Margaret Regina Wheeler, 4Aterim Clerk to the Board Gordon Springle , Chairman Harnett County Board of Commissioners 010317a HC BOC Page 8 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017; Section 1. To amend the General Fund , Health Department, the appropriations are to be changed as follows : EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.60-45 Drugs $ 873 .00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-331 .76-12 Family Planning $ 873 .00 EXPLANATION: To budget additional Family Planning State funds received. APPROVALS: 11-\1 l I~ .~ Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted th is Margaret Regina Wheeler, Clerk to the Board day of ,2016 Gordon Springle Harnett County Board of Commissioners 010317a HC BOC Page 9 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.32-26 Incentives $ 15.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-353. 76-05 Donations $ 15.00 EXPLANATION : To budget donated funds for the "Pajamas, Pancakes and Puberty" event. APPROVALS: 9tfhwl f.2... 12.. I <.o ~~ /,,2-;:?-l.1, unty Mager{Date) Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2016 Gordon Springle Harnett County Board of Commissioners 010317a HC BOC Page 10 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hornell. North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30. 2017 Section 1. To a mend the General Funds , JCPC Programs, the appropriations ore to be changed as follows : EXPEND ITURE AMOUNT AMOUNT CODE NUMBER DESCRI PTION OF CODE INCREASE DECREASE 11 0-5899-420-32-82 Return of Uns n ent Grant Funds $73 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE l 1 0-0000-399-00-00 Fun d Ba l ance Aoorooriated $73 EXPLANATION : To budget the return of unspent grant funds for JCPC Healthy Choices for fiscal year 2016. APPROVALS : ~ )~-4;\) Dept Head (date) Fi n ce Office (date) 12.(J, I ~ il (,,,, C unty an ger (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board. and to the Budget Officer and the Finance Officer for their direction. Adopted ___________________ _ Margaret Regino Wheeler, Clerk to the Boord Gordon Springle. Chairman Hornell County Board of Commissioners 010317a HC BOC Page 11 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Caroli na. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017 Section 1. To amend the Veterans C ourt Fund , the appropriations are l o be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE I NCREASE DECREASE 253-4404-441 .58-0 I Traininqs and Meetinas $8 20 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 253-0000-331 -88-04 Veterans Court Grant fB JAl $820 EX PLANATION : To adjust budget to the awarded amounl for the BJA porlion o f the Veterans Treatment Court Grant for FYI 7. APPROVALS : Dept Head [date) Fin• ce Office d te) l2., I 5' { {Cc:, Section 2. Copies of this budget amendment shall be furnished lo the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted ___________________ _ Margaret Regina Wheeler, Clerk to the Board Gordon Springle, Chairman Hornell County Board of Commissioners 010317a HC BOC Page 12 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.60-33 Materials & Supplies $ 4,660.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-331 . 76-32 BT#613 $ 4,660.00 EXPLANATION : To budget additional State funds received for the BT#613-Ebola program. APP!/t~ t1,1il~ Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction . Adopted th is Margaret Regina Wheeler, Clerk to the Board day of ,2016 Gordon Spri ngle Harnett County Board of Commissioners 010317a HC BOC Page 13 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2017: Section 1. To amend the General Fund, Sheriff's Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5100-420-11-00 Salaries & Wages 78,390 110-5100-420-21-00 Group Insurance Expense 15,725 110-5100-420-21-05 Employee Clinic 360 110-5100-420-21-07 Dental 720 110-5100-420-22-00 FICA Tax Expense 5,997 110-5100-420-23-02 LEO Retirement 6,271 110-5100-420-23-05 LEO Supplemental Retirement 3,920 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-399-00-00 Fund Balance Appropriated 111,383 EXPLANATION: To budget for the four (4) new Deputy positions with an effective date of 01/01/2017. These positions were approved by the Harnett County Board of Commissioner on 10/03.2016. APPROVALS : ~\_\~~ Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of , 2016. Margaret Regina Wheeler, 4'tlEI i111 Clerk to the Board ~" ~I'\> l.di"' lilw,si•, Chairman Harnett ~ounty Board of Commissioners 010317a HC BOC Page 14 __ , ... ~···~ -y\~-:1\e f\9T~· 6 b'i \~6 ,..ic.~\0 ~ ro..re • co~-" ••: t,.'9·,"J 9oard u-JI (_ _,,. • t..,.,,u,\~ JO ... j, ~ · Board Meeting Agenda Item L/ -0 -----=--- r1.:'~ Agenda Item ~<.,, c{) e, ,-k MEETING DA TE: October 3, 20 I 6 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Position Requests REQUESTED BY : Kimberly A . Honeycutt, Finance Officer REQUEST: Request that the Harnett County Board of Commissioners approve the addition of four Deputy Sheriff Positions , (PSN 248, Grade 66) and three Senior EMT Paramedics (PSN 490, Grade 59). These positions will become effective January 1, 2017. These positions were requested as part of the 2016-2017 Fiscal Year to alJow the two departments to meet the Citizens needs during periods of high call volume. COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\J\1 icrosoft\ Windows\JNetC'ache\Cont cnt.Outlook\T PTEQC'L V\2 016 New Positions for EMS an d Sheriff.doc Page I of I 010317a HC BOC Page 15 e ~ ~ ~ "O = ~ ~ < Board Report Date: 01/04/2017 To: Harnett County Board of Commissioners Re: Consideration of Refund for Taxes, Interest and Penalities for all Muncipalities Adjustment Reason Veteran's Exclusion Veteran's Exclusion Removal of SW Fee Removal of SW Fee Military Military Military S. Keith Faulkner Tax Administrator Bill Number 0000046843-2016-2016-0000-01 0001928494-2016-2016-0000-01 0001701415-2014-2014-0000-00 0001701415-2015-2015-0000-00 0002252728-2016-2016-0000-00 0001984187-2013-2013-0000-00 0001984187-2012-2012-0000-00 Type Received Amount REI $1,701.66 REI $2,300.59 REI $195.54 REI $369.26 IND $105.68 RMV $33.11 RMV $34.57 Agenda Item 5 -B Approved __________ _ Refund Amount Name $382.50 SCHADE, JAMES F $387.00 SINCLAIR, TANYA A $70.00 BROWN, JOANNE $70.00 BROWN, JOANNE $105.68 FIFER, MICHAEL STEVENS $33.11 JOSPEH, LANAIR HUSHEIN $34.57 JOSEPH, LANAIR HUSHEIN 010317a HC BOC Page 16 Date run: 12/21/2016 1:26:56 PM Data as of: 12/20/2016 6: 51: 36 PM TR-304 Bill Release Report Report Parameters: Release Date Start: 11/1/2016 Release Date End: 11/30/2016 Tax District: ALL Default Sort-By: Grouping: Bill #,Taxpayer Name,Release Date,Billing Date,Operator ID, Release Amount Release Reason Bill# Taxpayer Name RELEASE REASON: Adjustment 0000039812-2016-2016-0000-00-REG NORRIS, LARRY GENE 0001098746-2016-2016-0000-00-REG THOMAS, DONALD MIL TON 0001685647-2016-2013-0000-00-REG HOLLENDER, CHARLES 0001749465-2016-2016-0000-00-REG KENDRICK, CHARLEY H 0001749465-2016-2016-0000-00-REG KENDRICK, CHARLEY H 0002249567-2016-2016-0000-00-REG HENRIES, MAX ERNEST 0002254225-2016-2016-0000-00-REG CAPPS, JAMES EDWARD Subtotal RELEASE REASON: Assessed In Err 0000010192-2016-2016-0000-00-REG WILLIAMS, DOUGLAS R Subtotal RELEASE REASON: Bldg correction 0000000968-2016-2016-0000-00-REG VENEGAS, MARIA DE JESUS RAMIREZ 0000006824-2016-2016-0000-00-REG VENEGAS, MARIA DE JESUS RAMIREZ PAGE 1 of? ' Operator ID (Name} 8/6/2016 MARGARET WRIGHT 8/6/2016 AMY BAIN 11/7/2016 MARGARET WRIGHT 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 CRY ST AL THOMAS 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN NCPTSV4 -. 11/28/2016 103.13 11/8/2016 90.96 11/7/2016 1,261.51 11/18/2016 986.31 11/18/2016 981.64 11/14/2016 47.23 11/18/2016 12.75 11/22/2016 134.40 11/22/2016 410.17 11/22/2016 406.35 Release Amount($} 8.18 17.00 1,261.51 4.67 117.65 6.93 12.75 1,428.69 33.60 33.60 274.17 278.85 -. 94.95 73.96 0.00 981.64 863.99 40.30 0.00 100.80 136.00 127.50 010317a HC BOC Page 17 Bill# Taxpayer Name 0000007522-2016-2016-0000-00-REG VENEGAS, MARIA DE JESUS RAMIREZ 0000019505-2013-2013-0000-00-REG MCALISTER, MIL TON L 0000019505-2014-2014-0000-00-REG MCALISTER, MIL TON L 0000019505-2015-2015-0000-00-REG MCALISTER, MILTON L 0000019505-2016-2016-0000-00-REG MCALISTER, MIL TON L 0000024078-2016-2016-0000-00-REG VENEGAS, MARIA DE JESUS RAMIREZ 0000027867-2016-2016-0000-00-REG WOOD, THOMAS A 0000038515-2016-2016-0000-00-REG VENEGAS, MARIA DE JESUS RAMIREZ 0000047323-2016-2016-0000-00-REG VENEGAS, MARIA DE JESUS RAMIREZ 0000062176-2016-2016-0000-00-REG V W INVESTMENT PROPERTIES LLC,. Subtotal RELEASE REASON: Deferred Bill 0000040708-2016-2016-0070-00-DLD PAGE, PHILLIP V 0000053286-2016-2016-0070-00-DLD TEMPLE, BOBBY M 0000053287-2016-2016-0070-00-DLD TEMPLE, BOBBY M Subtotal RELEASE REASON: Duplication 0002254514-2016-2016-0000-00-REG HOLLAR, TODD ALLEN Subtotal RELEASE REASON: Elderly Exclusion 0000043600-2016-2016-0000-00-REG CALADIE, RICHARD J Subtotal PAGE2of7 Operator ID (Name) 8/6/2016 AMY BAIN 8/7/2013 AMY BAIN 8/9/2014 AMY BAIN 8/8/2015 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 11/14/2016 AMY BAIN 11/16/2016 AMY BAIN 11/16/2016 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 11/22/2016 11/16/2016 11/16/2016 11/16/2016 11/16/2016 11/22/2016 11/16/2016 11/22/2016 11/22/2016 11/22/2016 11/14/2016 11/16/2016 11/16/2016 11/18/2016 11/14/2016 -. 420.63 329.46 337.33 337.33 337.33 422.67 1,497.50 407.54 468.14 1,876.22 306.44 735.71 151.98 149.35 2,318.47 Release Amount($) 276.81 164.46 97.33 167.33 167.33 295.17 1,221.19 280.04 328.74 304.71 3,856.13 306.44 735.71 151.98 1,194.13 149.35 149.35 2,318.47 2,318.47 -. 143.82 165.00 240.00 170.00 170.00 127.50 276.31 127.50 139.40 1,571.51 0.00 0.00 0.00 0.00 0.00 010317a HC BOC Page 18 Bill# Taxpayer Name RELEASE REASON: Exempt Property 0000018422-2016-2016-0000-00-REG LIBERTY BAPTIST CH OF SPRING LAKE,. Subtotal RELEASE REASON: Full rebate 0000028075-2016-2016-0000-00-REG HARNETT COUNTY, . 0001973148-2016-2016-0000-00-REG BYRD, ROY HOBBS JR 0002178320-2016-2016-0000-00-REG CAROLINA TELEPHONE AND TELEGRAPH CO, . Subtotal RELEASE REASON: Insurance Lapse 0002110406-2013-2013-0000-00-REG REDDING, CAMERON WADE Subtotal RELEASE REASON: Landuse change 0002002838-2016-2016-0000-00-REG WEST, DALLAS M JR Subtotal RELEASE REASON: Listed In Error 0000007378-2016-2016-0000-00-REG BUFFALO SPRINGS LLC Subtotal RELEASE REASON: MH as real property 0000044336-2016-2016-0000-00-REG RAY, CLEE CHARLES Subtotal RELEASE REASON: Military 0001984187-2012-2012-0000-00-REG MATTHEW, JIMMY RAY 0001984187-2013-2013-0000-00-REG MATTHEW, JIMMY RAY PAGE 3 of7 Operator ID (Name) 8/6/2016 AMY BAIN 8/6/2016 MARGARET WRIGHT 8/6/2016 SHERRY LOCKAMY 8/6/2016 MARGARET WRIGHT 12/2/2013 CRYSTAL THOMAS 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 6/1/2012 AMY BAIN 10/1/2013 AMY BAIN 11/8/2016 11/2/2016 11/9/2016 11/17/2016 11/23/2016 11/15/2016 11/15/2016 11/22/2016 11/14/2016 11/14/2016 -. 1,525.80 16,803.10 66.09 67.00 27.22 1,428.45 2,425.40 232.22 31.14 28.85 Release Amount($) 1,455.80 1,455.80 16,803.10 66.09 67.00 16,936.19 24.95 24.95 1,428.45 1,428.45 616.98 616.98 140.19 140.19 62.30 57.70 -. 70.00 0.00 0.00 0.00 2.27 0.00 1,808.42 92.03 -31.16 -28.85 010317a HC BOC Page 19 Bill# Taxpayer Name 0002252728-2016-2016-0000-00-REG FIFER, MICHAEL STEVENS Subtotal RELEASE REASON: Over Assessment 0000059181-2016-2016-0000-00-REG WHITTY, WALTON B 0002253598-2016-2016-0000-00-REG EVERBANK COMMERCIAL FINANCE 0002254061-2016-2016-0000-00-REG BARKER, AMY WOLFE Subtotal RELEASE REASON: Over Listed 0000008416-2006-2006-0000-00-REG BYRD, ROY H SR 0000008416-2007-2007-0000-00-REG BYRD, ROY H SR 0000008416-2008-2008-0000-00-REG BYRD, ROY H SR 0000008416-2009-2009-0000-00-REG BYRD, ROY H SR 0000008416-2010-2010-0000-00-REG BYRD, ROY H SR 0000008416-2011-2011-0000-00-REG BYRD, ROY H SR 0002254810-2016-2014-0000-00-REG BROOKS & DUNSTON PRACTICE MANAGEMENT CO 0002254810-2016-2015-0000-00-REG BROOKS & DUNSTON PRACTICE MANAGEMENT CO Subtotal RELEASE REASON: Ownership change 0000007651-2016-2016-0000-00-REG SECRETARY OF HOUSING AND URBAN DEVE,. 0000013239-2015-2015-0000-00-REG CURRIN, COMA LEE 0000013239-2016-2016-0000-00-REG CURRIN, COMA LEE 0000013240-2015-2015-0000-00-REG CURRIN, COMA LEE 0000013240-2016-2016-0000-00-REG CURRIN, COMA LEE PAGE 4 of? Operator ID (Name) 8/6/2016 SHANNON AUTRY 8/6/2016 AMY BAIN 8/6/2016 SHERRY LOCKAMY 8/6/2016 AMY BAIN 8/6/2006 C TSI 71212007 C TSI 8/3/2008 C TSI 8/27/2009 C TSI 7/9/2010 C TSI 8/5/2011 C TSI 11/15/2016 SHERRY LOCKAMY 11/15/2016 SHERRY LOCKAMY 8/6/2016 MARGARET WRIGHT 8/8/2015 AMY BAIN 8/6/2016 AMY BAIN 8/8/2015 AMY BAIN 8/6/2016 AMY BAIN 11/18/2016 11/28/2016 11/3/2016 11/29/2016 11/8/2016 11/8/2016 11/8/2016 11/8/2016 11/8/2016 11/8/2016 11/15/2016 11/15/2016 11/14/2016 10/31/2016 10/31/2016 10/31/2016 10/31/2016 -. 105.68 11.78 31.43 22.68 2,233.89 1,771.20 2,442.54 2,082.12 1,684.93 1,391.96 121.79 84.68 1,420.41 34.27 34.27 64.01 64.01 Release Amount($) 105.68 225.68 6.88 3.49 16.25 26.62 2,219.94 1,771.20 2,442.54 2,082.12 1,684.93 1,391.96 20.95 17.67 11,631.31 1,420.41 34.27 34.27 64.01 64.01 -. 0.00 4.90 27.94 6.43 13.95 0.00 0.00 0.00 0.00 0.00 100.84 67.01 0.00 0.00 0.00 0.00 0.00 010317a HC BOC Page 20 Bill# Taxpayer Name 0000013241-2015-2015-0000-00-REG CURRIN, COMA LEE 0000013241-2016-2016-0000-00-REG CURRIN, COMA LEE 0000013243-2016-2016-0000-00-REG CURRIN, COMA LEE 0000013364-2015-2015-0000-00-REG CURRIN, NELSON T 0000013364-2016-2016-0000-00-REG CURRIN, NELSON T 0000014299-2016-2016-0000-00-REG DAVIS, KENNETH 0000021723-2016-2016-0000-01-REG UPCHURCH, DORIS JEAN 0000064013-2016-2016-0000-00-REG LOCKAMY, MARGARET Subtotal RELEASE REASON: Property Granted PUV 0000040708-2016-2016-0000-00-REG PAGE, PHILLIP V 0000053286-2016-2016-0000-00-REG TEMPLE, BOBBY M 0000053287-2016-2016-0000-00-REG TEMPLE, BOBBY M Subtotal RELEASE REASON: Removal of SW Fee 0000002616-2016-2016-0000-00-REG BAKER, HENRY BEAMON 0000019505-2014-2014-0000-00-REG MCALISTER, MIL TON L 0000032353-2016-2016-0000-00-REG FAIRCLOTH, JOHNNY RAY 0000040424-2016-2016-0000-00-REG ORR, MICHAEL DANE 0000048722-2016-2016-0000-00-REG ELI EVERETTE SMITH TRUST,. 0000048724-2016-2016-0000-00-REG ELI EVERETTE SMITH TRUST,. 0001701415-2014-2014-0000-00-REG BROWN, ALBERT J 0001701415-2015-2015-0000-00-REG BROWN, JO ANN 0001701415-2016-2016-0000-00-REG BROWN, JO ANN Subtotal PAGE 5 of? Operator ID {Name) 8/8/2015 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 8/8/2015 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 8/9/2014 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 8/6/2016 AMY BAIN 8/9/2014 MARGARET WRIGHT 8/8/2015 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 10/31/2016 10/31/2016 10/31/2016 10/31/2016 10/31/2016 11/3/2016 11/3/2016 11/7/2016 11/14/2016 11/16/2016 11/16/2016 11/22/2016 11/16/2016 11/22/2016 11/15/2016 11/14/2016 11/14/2016 11/28/2016 11/28/2016 11/28/2016 -. 33.60 33.60 5,272.38 997.53 997.53 1,062.00 577.96 444.81 459.65 196.88 1,494.04 555.38 240.00 3,938.96 558.44 1,322.45 1,159.00 195.54 369.26 318.35 Release Amount{$) 33.60 33.60 5,272.38 997.53 997.53 1,062.00 577.96 444.81 11,036.38 459.65 196.88 1,494.04 2,150.57 70.00 70.00 280.00 70.00 420.00 630.00 70.00 70.00 70.00 1,750.00 -. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 485.38 170.00 3,658.96 488.44 902.45 529.00 125.54 299.26 248.35 010317a HC BOC Page 21 Bill# Taxpayer Name RELEASE REASON: Situs error 0001390821-2016-2016-0000-00-REG DONS HARNETT TRASH COMPANY INC Subtotal RELEASE REASON: SMALL UNDERPAYMENT 0000022378-2016-2016-0070-00-REG HARGIS, PATSY ANN 0000025136-2015-2015-0000-00-REG HOOKER, ELWOOD 0000030191-2016-2016-0000-00-REG LANGDON, WILLIS C 0000035342-2016-2016-0000-00-REG MCKOY, SARAH D 0000042905-2016-2016-0000-00-REG POLITE, CHRISTINE DAVIS 0000053762-2016-2016-0070-00-REG THOMAS, GATTIS B JR 0000056553-2016-2016-0000-00-REG WALLER, EUNICE 0001318058-2016-2016-0000-00-REG GRAHAM, SAMUEL CLAYTON 0001683750-2009-2009-0000-00-REG STREET, TYRONE JARMEL 0001986329-2013-2013-0000-00-REG PURCELL, JESSICA SHANTE Subtotal RELEASE REASON: SoldlTraded 0002249566-2016-2016-0000-00-REG RADFORD, JEFFREY EDWARD Subtotal RELEASE REASON: Value Increase 0000019592-2016-2016-0000-00-REG GILLIS, JAMES 0001262032-2016-2016-0000-00-REG ALLEN, RICHARD K PAGE 6 of? Operator ID (Name} 8/6/2016 AMY BAIN 11/18/2016 YVONNE MCARTHUR 8/8/2015 PEGGY BAREFOOT 8/6/2016 YVONNE MCARTHUR 8/6/2016 KIMBERLY BAKER 8/6/2016 PEGGY BAREFOOT 10/31/2016 KIMBERLY BAKER 8/6/2016 TRACI FERRELL 8/6/2016 PEGGY BAREFOOT 12/1/2009 HARNETT BANKRUPTCY 10/1/2013 YVONNE MCARTHUR 8/6/2016 AMY BAIN 8/6/2016 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT -. 11/9/2016 1,278.50 11/21/2016 73.09 11/9/2016 395.24 11/15/2016 111.5: 11/1/2016 117.73 11/8/2016 65.02 11/2/2016 252.98 11/4/2016 16.60 11/2/2016 2,273.57 11/9/2016 24.30 11/4/2016 16.87 11/7/2016 57.04 11/2/2016 102.00 11/2/2016 210.00 Release Amount($} 1,278.50 1,278.50 0.01 0.20 0.84 0.60 0.02 0.01 0.13 0.07 0.01 0.48 2.37 57.04 57.04 102.00 210.00 -. 0.00 73.08 395.04 110.71 117.13 65.00 252.97 16.47 2,273.50 24.29 16.39 0.00 0.00 0.00 010317a HC BOC Page 22 Bill# Taxpayer Name 0001376702-2016-2016-0000-00-REG CAMPBELL, ERICA D 0001410729-2016-2016-0000-00-REG CHILDRESS, DERRICK DALE 0001591176-2016-2016-0000-00-REG MCDANIEL, TROY C 0001685250-2016-2016-0000-00-REG BARTLETT, BRADLEY R 0001685526-2016-2016-0000-00-REG KALE, JEFFREY A 0001685612-2016-2016-0000-00-REG WARRICK, KEVIN JOHN 0001685647-2016-2016-0000-00-REG HOLLENDER, CHARLES 0001779156-2016-2016-0000-00-REG BURRUEL, JOSHUA 0002002876-2016-2016-0000-00-REG SALMERON, JUAN ELI 0002002963-2016-2016-0000-00-REG PARTHEMER, KEVIN CHRISTOPHER 0002111995-2016-2016-0000-00-REG RIVERO, KEVYN 0002171570-2016-2016-0000-00-REG MARRA, DENNIS 0002177117-2016-2016-0000-00-REG WESTER, WILLIAM B Ill 0002248121-2016-2016-0000-00-REG RICKETT, BRANDON Subtotal Total PAGE 7 of7 ! Operator ID (Name) 8/6/2016 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 8/6/2016 MARGARET WRIGHT 11/1/2016 11/2/2016 11/1/2016 11/2/2016 11/2/2016 11/2/2016 11/1/2016 11/2/2016 11/2/2016 11/1/2016 11/2/2016 11/2/2016 11/1/2016 11/1/2016 -. 246.00 255.00 210.00 381.00 381.00 430.00 255.00 255.00 255.00 301.00 255.00 252.00 94.46 246.00 Release Amount($) 246.00 255.00 210.00 381.00 381.00 430.00 255.00 255.00 255.00 301.00 255.00 252.00 94.46 246.00 4,128.46 61,869.86 -. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 010317a HC BOC Page 23 Cape Fear L TC Pharmacy 327 Pine State Street Lillington NC 27546 December 19, 2016 Dear Board Members: Agenda Item 5 -L This letter is a formal request for a waiver of fees related to the use of the Commons room at the Harnett County DSS offices. The pharmacy is requesting use of the room to conduct training classes for staff of assisted living facilities located in Harnett County. State regulations require that ALL med techs complete training in Infection Control. Diabetes and Antipsychotics once a year. Cape Fear LTC offers this hands-on training to staff in the county. The pharmacy also provides the state mandated 15 hour training course for new staff that desire to become a licensed med tech in North Carolina. I have attached a list of prospective dates for training. Thank you for considering our request. Sincerely, Lara Liles, RPh . Consultant Pharmacist Cape Fear L TC Pharmacy 010317a HC BOC Page 24 Date received: __ _ COUNTY OF HARNETT COMMONS ROOM AREA SCHEDULE REQUEST (Please Print or Type Information) NameofDepartment/Group/Organization: tttpe. Fe..u LO'Y\..~ T e/\.M Ca...\.~ YhA.Ama..,l-<j Name of Person Responsible: L a...v o_, L; \ (..I=, ------==-------------------- Ma iii n g Address: 31-1 V1rv.. ~e... £.+-. L1 ll;~ i-e-Y\.. Telephone Number: Home: Work: . °)IO --~ q '3 -q;:::., L '1 ~ lo Day and Date Requested : Se.L ~~ Time (including set up/take down): Prom ~ (p.m.) To ~ 4: 3 'fa.m.) ~ Number of People in Group: 4: 0 Catered Event: N 0 ------------- Purpose of Use (in detail): TY °'-1 V\ I n_j Cl o.._~ ~e. S Need for pre-event preparations: 'V\)1'\ \ h<'..J f VD je-0+trvL- ~ ~ "( ~heduled Date ofTraining _____ _ Using Audio/visual equipment? Room Set-Up (use diagram on back): ---------------------- example : (Conference Room) or (Assembly Room) Rental Fee : Amount: -----Date Paid: ___ Method of Payment: _____ _ Deposit: Amount: ____ _ Date Paid: Method of Payment: ----- I hereby certify that I am the authorized and responsible representative of the applicant and that the above statements are true to the best of my knowledge . T have received and read a copy of the rules and regulations governing the use of the Commons Room Area and that our group will comply with the regulations, policies and fees governing the use of the facility. I further understand that the applicant is liable for any damage to the Commons Room Area or any injuries or damages sustained by any individual or organi1.ation during the rental period . By my signature below this applicant agrees to indemnify and save hannless the County of Hamett, its officials, employees and volunteers from any and all loss or damage resulting from or arising out of the rental and use of the Commons Room Area, and immediate grounds surrounding the complex area, including parking. Signed : --'m--+_fAN.JJ,....,_" _·Cw-.-+-~,-1-~-,.._· __ _ \ -cfn Date: _JZ:)-t--z._1-1-{ /-'-lo __ _ 3 010317a HC BOC Page 25 Med Tech CE Classes for 2017 Classes will begin promptly at 9AM at Harnett County DSS Commons Area. New Med Techs: All new med techs requiring the 15 hour State Approved Training must attend one of these trainings. In addition, online training will also be required for all new med techs. Class size is limited to 12 people. The class will last all day. All attendees must register before attending. • January 11, 2017 • June 14, 2017 • September 13, 2017 • December 13, 2017 Current Med Techs: State regulations require ALL med techs to complete training in Infection Control, Diabetes, and Antipsychotics once a year. The phannacy will provide 6 hours of CE including these topics twice in 2016. • March 8, 2017 • October 11, 2017 at DSS Cape Fear L TC also offers online training for CE. Med techs that are unable to attend training at DSS can use the online training. The pharmacy can provide computer access if needed . To register for online training, visit our website at capefearltc.com. For registration or questions, please call Cape Fear LTC Pharmacy at 910-893-2986 or email Lara Liles at lara@capefearltc.com. 010317a HC BOC Page 26 ~f1\e\\ . et9 d \>~ \t\e fL'\\1\\ss\on n1o"' .. c,\ ca ti.PY-eoat~ co\lfl\'l - COUNTY OF IIARN.ETI' POLICIES GOVERNING THE USB OF THE COMMONS ROOM AREA onto . ~\~C ,~--" . PURPOSE ~e uso of the County of Hamett Commons Room Area is primarily for the County Departments. Boards and Commissions and staff use to allow thom to conduct thoir education programs and work with affllfated groups. lbe purpose of this statement is to insure that the above-named persons and groups receive top priority and to provide written policies when the Commons Area is used by other respODSible, recognized civic, business or religious organizations in tho community for worthy c:onnmmily activftles. This policy is applicable to the Commons Room Area (mcluding public restrooms. lonchroom and lobby area) and immediate grounds surroWlding the complex area. including parkmg. SCHEDULING AND SUPEIMSION OF COMMONS ROOM AREA Tho responsi1>ility for both scbecfuling the Commons Room Axea and supervising tho use thereof is assigned to Public BuJ}dings. The County Manager. or bis designee, is authorized to refuse or cancel any use of the building which in bis opinion is not in the best interest of the public or the County. Any appeals of a retusaJ or cancellation must be directed to the County Manager. If the County requlns the use or the Commons Room Ana ctprlng the time an indlyfdual or organtzatlon has reserved It. the lndlytdoal or organization wDl •e notified of the eonfflct as soon as poglble. Any deposit or fee, mo be refunded. Such ,:efupd normally takes gt least fourteen (14) ctm. OPERATING PROCEDURES 1. The Commons Room Area is available for meetings between the hours of 8:30 a.m. and 4:30 p.m., Monday through Sunday, and 6:00 p.m. to 12:00 p.m. on weekday nights and Saturday night. If you are using the facility during the weekdays, you must conclude your meeting and vacato the premises by 4:30 p.m. in order to allow staff time to secure the building prior to departure. 2. Use of the facility does not Include any other portion of the building, with the exception of the public restrooms. The lobby may be used only for registration purposes, using not more than two (2) tables that do not block the doors. The capacity of tho Commons Room Area Is 202 persons. 3. A request for acbeduling must be made by written application and submitted at least two (l) weeks prior to the date of use. See Form attached. 4. The appropriate rental fees and a deposit, if applicable, are required when applications are submiUed for approval. A Facilities Manager must be on duiy at all times when the Commons Room Area is In use. This fee is mandatory. S. For a full refund of the fees and deposit, cancellation must be received at least seven (1) days prior to scheduled use. 6. Use of the &cility does not obliga1e the County to provide any equipment not currently assigned to designated areas. Furnishings may not be removed from this facility under any circumstances. Request for equipment, includJn& audi~visual and IT assistanco, and all fees must be made at the time of request of the facility. The use of decorations Is strictly limited to table or easel lffllllgemcnts. Arty decorations must meet the approval of the County Fire Marsba1. Nothing shall be attached in any manner to any other surface. 7. Smoking inside any building or within fifty (SO) feet of any building is prohibited by law. 1 010317a HC BOC Page 27 8. Anyone who serves food or a catered meal is responstole for removing all associated traab &om the premises. Food and drink may only be seJVed and consumed in the Jc.ltchen and large assembly area. ALCOHOL I§ STRICTLY PROHIBITED. 9. No private or public dances or. other similar social functions shall ~ allowed. 10. . No charge shall be levied by the user against 1hoir participants except that amount neceawy to cover cost incurred. It is not the purpose of this policy to allow individuals to rent facilities for personal profit. J 1. Parldng is pormitted in the desiguated parking areas only. No parking is permitted on tbe grass. Applicants are responsible for orderly parking. Any damage to County grounds resulting ftom Improper use will be the Applicant's responsibility 12. No concealed weapons are permitted on posted CoWll)' property. 13 . Iftbe user does not conclude their function in a timely fishion applicable deductions will be made from the deposit 14. Groups and mdfvfduals using the Commons Room Area are responsible for their behavior and compliance with local, County, State. and Federal Laws and Regulations. Failure to comply with any of the above mentioned Operating Procedures wilJ result in die forfeiture of the deposit and future usage of said filcillty. Further, the groups and individuals are liable for any damage to the Commons Room Area or any injuries or damages sustained by any individual or organization during the rental period, and, by alguature on the application, agrees to indemnify and save ~ess the County of Hamett, its offictaJs, employees and volunteen from any and all loss or damage resulting tom or arising out of the rental and use of the Commons Room Arca, and immediate grounds smrowidlng the complex area, including parking. rs. Rental FesSc;hedule: Deposit: S2SO.OO -Deposit dae at tbe time of application. $50.00 -(per hour) Room Rental Fee due on or before the day of event. Payment sball be made ta cash or by cashier's check. The Rental Fee coven the cost of the use of the Commons Room Area, plas a FacUftles Manager at the event. The County requires the use of the Facilities Manager for each event without exception. Tbe Deposit will be held UDtll tbe FaclUties Manager determines whether the Commons Rooms Area was properly cleaned and left in tbe same condldon in which It was found prior to the event. Tbe Fadlities Manager will Inform Public BuOdinga of his declslon tile following day. Any refund may take up to_ days to process. Additional Rental Fees: When applicable, due at the time of application submission IT/Audio-Visual: Cleaning Fee: Table and Chair Setup/J'ab Down: Security: Please see the Fee Schedule for services which will be dae at the flme of application $250.00 $182.00 At the discretion or the County Manager or bis deslgnee, security penODDel may be required, 2 010317a HC BOC Page 28 Board Meeting Agenda Item Agenda Item ---'5=-·__..D...,_ __ MEETING DA TE: January 3, 2017 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Essential Single Family Rehabilitation Loan Pool (ESDFRLP16) Project - Procurement & Disbursement Policy REQUESTED BY: Barry A. Blevins REQUEST: General Services Director / Community Development Division requests the Board of Commissioners consider and approve the Procurement & Disbursement Policy for the 2016 Essential Single Family Rehabilitation Loan Pool (ESDFRLP16) project utilizing North Carolina Housing Finance Agency (NCHF A) monies to fund the rehabilitation of at least five (5) single-family homes within Harnett County. The Procurement Policy defines the requirements contractors must meet to be able to bid on projects and the process by which the County to selects competent contractors for the project. Likewise, the Disbursement Policy defines the processes required to disburse funds for project work completed. The Board of Commissioners approved the project ordinance on October 17, 2016 for $175,000. No matching funds are required. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C: \U sers\gwheeler\AppData\Local\Microsoft\ Windows\INetCache\Content Outlook\ TPTEQCL V\agendaf orm2017 - Procurement Dis bursment Policy.doc Page I of2 010317a HC BOC Page 29 County of Harnett Procurement and Disbursement Policy ESSENTIAL SINGLE FAMILY REHABILITATION LOAN POOL PROCUREMENT POLICY 1. To the maximum extent practical, the County of Hamett (the County) promotes a fair, open and competitive procurement process as required under the North Carolina Housing Finance Agency's (NCHF A) Essential Single Family Rehabilitation Loan Pool (ESFRLP). Bids are invited from Contractors who are part of the County's approved contractor registry. Any current contractor listed with and approved by the County and in good standing (i.e. no unresolved past performance issues and not listed on the federal or state debarred list) will receive automatic approval status on the contractor registry. 2. To be listed in the Approved Contractor Registry, a contractor must complete an application, have their recent work inspected, reviewed and approved by the County's Rehabilitation Specialist and submit proof of insurance. All contractors working on pre- 1978 units must be Renovate, Repair and Paint Rule (RR&P) Certified Renovators working for Certified Renovation firms; only those contractors with this certificate on file will be invited to bid on pre-1978 homes. 3. At least three eligible contractors on the County's approved contractor registry shall be invited to bid on each job and the lowest responsive and responsible bidder shall be selected for the contract. "Responsive and responsible" means (a) the contractor is deemed able to complete the work in a timely fashion, (b) the bid is within 15%, in either direction , of the County's cost estimate, (c) the contractor has not been suspended or debarred and (d) there is no conflict of interest (real or apparent). 4. Although bid packages may be bundled for multiple job sites, the bids for multiple job sites shall be considered separate and apart when awarded and shall be awarded to the lowest responsive and responsible bidder(s) for each job site. 5. Bid packages shall consist of an invitation to bid, work write up(s) and bid sheet(s) for each job, including instructions for distribution and receipt of bids. Contractors will be given no less than seven days in which to inspect the property and prepare bid proposals. Each contractor will need access to all parts of the house in order to prepare a bid. A bid opening will be conducted in the Conference Room located at the Facilities and Maintenance Building, 200 Alexander Drive, Lillington, NC at a specified date and time, with all bidders invited to attend. 6. Bids must include a cost-per-item breakdown with line item totals equaling the submitted bid price. Discrepancies must be reconciled prior to a contract being awarded. 7. The County reserves the right to reject any or all bids at any time during the procurement process. 8 . In the event of a true emergency situation, the County reserves the right to waive normal procurement procedures in favor of more expedient methods , which may include seeking telephone quotes, faxed bids and the like . Should such methods ever become necessary, the transaction will be fully documented. In the event phone bids are used , the County of Hamett will call the first three responsive contractors on the approved contractor list who have indicated a desire to be on the telephone call list. The County will track who has 010317a HC BOC Page 30 been called and responsive, and will rotate through the full list before beginning the rotation again. 9. All sealed bids will be opened publicly at a time and place to be announced in the bid invitation. All bidders are welcome to attend. Within 72 hours of the bid opening, after review of bid breakdowns and construction schedules, the winning bidders will be selected. All bidders and the homeowner will be notified in writing of 1) the selection of the winning bid, 2) the amount of the winning bid, 3) the amount of the County's cost estimate, and 4) the specific reasons for the selection, if other than the lowest bidder was selected. 10 . The contractor is responsible for obtaining a building permit for the project before beginning work. The permit must be posted at the house during the entire period of construction. If applicable, the contractor will obtain a permit for lead hazard related activities. Harnett County ESFRLP staff will closely monitor the contractor during the construction period to make sure that the work is being done according to the work write- up (which is made a part of the rehabilitation contract by reference) and in a timely fashion . Local Code Enforcement Officials will inspect the work for compliance with the NC State Building Code and the local minimum housing code, when applicable. To protect personal property the homeowner will be responsible for working with the contractor toward clearing work areas of personal property as needed as much as practicable. The contractor will be responsible for all clearing and cleaning activities necessary due to construction activities. 11. Any change to the original scope of work must be reduced to writing in the form of a change order to be agreed upon and signed by all parties to the original contract and two representatives of the County. The change order must also detail any changes to the original contract price. 12. No work may begin prior to a contract being awarded and executed and a written order to proceed provided to the contractor. In addition, a pre-construction conference and "walk thru" shall be held at the work site prior to commencement of repair work. At this time, the homeowner, contractor and ESFRLP Harnett County program representatives will discuss the details of the work to be completed. Starting and ending dates will be finalized , along with any special arrangements such as weekend or evening work hours and disposition of items to be removed from the home. Within 24 hours of the pre- construction conference, Harnett County will issue a "proceed order" formally instructing the contractor to commence work by the agreed-upon date. 13. The County of Harnett is an equal opportunity employer, implements non-discriminatory practices in its procurement/disbursement and will make special outreach efforts to include M/WBE (Minority/Women Business Enterprise) businesses within its contractor and subcontractor pool. Contractors will be chosen by the above criteria without regard to race, color, religion, national origin, sex , familial status and/or disability. DISBURSEMENT POLICY I. All repair work must be inspected by (a) the County's Rehabilitation Specialist, (b) the local building or minimum housing code inspector when applicable and ( c) the homeowner prior to any payments to contractors. If all work is deemed satisfactory and all other factors and written agreements are in order, payment shall be issued upon 010317a HC BOC Page 31 presentation of an original invoice from the contractor. Contractor should allow 21 business days for processing of the invoice for pay ment. 2. The contractor is entitled to request two partial payments and a final payment. The first partial payment may be requested when the work is 50% complete. The second partial payment may be requested when the work is 85% complete. When a payment is requested , the Rehabilitation Specialist will inspect the work within three days, determine percentage of job completion and calculate a payment based on 90% of the total work completed. 3. Following construction, the contractor and the Rehabilitation Specialist will meet with the Homeowner in a post-construction conference. At this conference the contractor will hand over all owner's manuals and warranties on equipment and materials to the homeowner and be available to answer homeowner que stions. 4 . Project Closeout: When the contractor declares the work complete, the Rehabilitation Specialist will thoroughly inspect the work. If any of the work is deemed unsatisfactory, it must be corrected prior to authorization of final payment. If the contractor fails to correct the work to the satisfaction of the County's Rehabilitation Specialist, payment may be withheld until such time as the work is deemed satisfactory. (Contractors may follow the County 's Essential Single Family Rehabilitation Loan Pool Program Assistance Policy if a dispute occurs; however, contractors shall abide by the final decision as stated in the policy). The Homeowner, Project Administrator and Rehabilitation Specialist will sign off on the work. After receipt of the contractor's final invoice, inspection s, certificate of completion and lien releases, the final payment will be ordered. All material and workmanship will be guaranteed by the contractor for a period of one-year from the date of completion of the work. 5. The County assures, through this policy, that adequate funds shall be available to pay the contractor for satisfactory work . 6. All contractors, sub-contractors and suppliers must sign a lien waiver pnor to disbursement of funds . The Procurement and Disbursement Policies are adopted this the ~ day of January, 2011. County of Harnett BY: Gordon Springle, Chairman ATT EST : Margaret Regina Wheeler, Clerk to the Board of Commissioners CONTRACTORS STATEMENT: I have read and understand the attached Procurement and Di sbursement Policy . BY: C OMPANY NAME: WITNESS: l .. ... ,_ ~ 010317a HC BOC Page 32 Board Meeting Agenda Item Agenda Item 5-£:. ---~--- MEETING DA TE: January 3, 2017 TO : HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Essential Single Family Rehabilitation Loan Pool (ESDFRLP16) Project - Assistance Policy REQUESTED BY: Barry A. Blevins REQUEST: General Services Director / Community Development Division requests the Board of Commissioners consider and approve the Assistance Policy for the 2016 Essential Single Family Rehabilitation Loan Pool (ESDFRLP16) project utilizing North Carolina Housing Finance Agency (NCHF A) monies to fund the rehabilitation of at least five (5) single-family homes within Harnett County. The Assistance Policy defines who is eligible for assistance, application ranking, terms of assistance, and finally defines the mangement of the rehabilitation project process. Furthermore, the Assistance Policy has been des igned to be fair, open and consistent with its approved application for funding and ESDFRLP16 program guidelines. T he Board o f Commissioners approved the project ordinance on October 17, 2016 for $175,000. No matching funds are required. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C :\U sers\gwheeler\AppData\Local\M ic rosoft\ Windows\lNetCache\Conten t. Out loo k\ TPTEQCL V\agendaform2017 - Assistance Po li cy.do c Page I of 2 010317a HC BOC Page 33 County of Harnett Assistance Policy For the 2016 Cycle of the Essential Single-Family Rehabilitation Loan Pool What is the Essential Single-Family Rehabilitation Loan Pool? Harnett County has been awarded Membership by the North Carolina Housing Finance Agency ("NCHFA") under the 2016 cycle of the Essential Single-Family Rehabilitation Loan Pool ("ESFRLP16"). This program provides Members with funds via a "loan pool" to assist with the rehabilitation of moderately deteriorated homes that are owned and occupied by lower-income, special need households . ESRLP16 assists eligible households by facilitating aging in place, meeting minimum housing code requirements , promoting long-term affordability, lowering operating costs, and stabilizing pre-1978 homes that include children aged 6 or under whose health is threatened by the presence of lead hazards. Harnett County has been allocated an initial set-aside of $175 ,000 which it plans to apply toward !he rehabilitation of five houses in Harnett County . After demonstrating successful use of the initial set-aside, Harnett County may access additional funds, when available, on a unit-by-unit basis from the ESFRLP16 loan pool. This Assistance Policy describes who is eligible for assistance under ESFRLP16, how applications for assistance will be ranked, what the terms of assistance are, and how the rehabilitation process will be managed. Harnett County has designed the ESFRLP16 project to be fair, open and consistent with its approved application for funding and with ESFRLP16 Program Guidelines . The funds provided by NCHFA come from the US Department of Housing and Urban Development's (HUD) Federal HOME Investment Partnerships Program . Assistance for construction-related costs (hard costs) will be provided as no interest, no payment loans which are forgiven at the rate of $3,000 per year. Non-construction-related costs (soft costs including lead/asbestos inspections/clearances, radon testing and environmental reviews) will be provided in the form of a grant. Outreach for the Essential Single Family Rehabilitation Loan Pool Program The County of Harnett will advertise or publish an article about the Essential Single Family Rehabilitation Loan Pool Program in the Daily Record, distribute information at Senior Centers throughout the County and other County Departments. Who is Eligible to Apply? There are three major requirements to be eligible for ESFRLP16 assistance: 1) The housing unit to be rehabilitated with ESFRLP funds must be located in Harnett County, and must be owner-occupied . The household occupying the unit must have an elderly, disabled and/or veteran (see definitions) fulltime household member or a child aged 6 or under if there are lead hazards in the home; 2) The gross annual household income must not exceed 80% of the Area Median Income for the County (see income limit table on the following page) and; 2 010317a HC BOC Page 34 3) The cost of rehabilitation cannot exceed the ESFRLP16 Program limit of $25,000 and must include all Essential Rehabilitation Criteria as described in the ESFRLP16 Administrator's Manual (available online at www.NCHFA.com). Unfortunately, not all homes can be rehabilitated to meet the Essential Rehabilitation Criteria with the limited funding available . Some otherwise-eligible households may be deemed ineligible for assistance because their homes fail this test. What Types Of Houses Are Eligible? Properties are eligible only if they meet all of the following requirements: • The property must require at least $5,000 of improvements to meet ESFRLP Property Standards or the local minimum housing code . • Site-built and off frame modular units are eligible for assistance. Manufactured housing is not eligible for assistance . • No more than fifty percent (50%) of the total area of the unit may be used for an office or business (e .g . day care). Program funds may only be used to improve the residential portion of mixed-use buildings . • The property must be free of environmental hazards and other nuisances as defined by all applicable codes or regulations, or any such hazards or nuisances must be corrected as part of the rehabilitation of the home. Harnett County's Rehabilitation Specialist will determine the presence of any known environmental hazards/nuisances on the site and if they can be removed through rehabilitation . • Properties cannot be located in the right-of-way of any impending or planned public improvements . Harnett County staff will assist in making this determination . • The property cannot be located on a site that is endangered by mudslides, landslides or other natural or environmental hazards . If needed, the Rehabilitation Specialist will work with the homeowner to make this determination . • The property cannot be located in the 100 year flood plain (Hamett County will verify whether the home is in the flood plain.) • The property cannot have been repaired or rehabilitated with public funding of $25,000 or more within the past 10 years without NCHFA approval. 2016 Income Limits for County of Harnett Essential Single-Family Rehabilitation Loan Pool Number in 30%of 50% of Median 80% of Household Median ("Very Low Median ("Low Income Income") Income") 1 $11,600 $19,300 $30 ,900 2 $13,250 $22,050 $35 ,300 3 $14,900 $24,800 $39,700 4 $16,550 $27,550 $44,100 5 $17,900 $29,800 $47 ,650 6 $19,200 $32,000 $51,200 7 $20,550 $34,200 $54 ,700 8 $21 ,850 $36,400 $58,250 *Income limits are subject to chan ge based on annually published HUD HOME Limits . 3 010317a HC BOC Page 35 How are applications ranked? There are many more ESFRLP-eligible households (with eligible houses) than can be assisted with the available funds. Therefore , Harnett County has devised the following priority system to rank eligible applicants, determine which of them will be selected for assistance and in what order. Under this system applicants will receive points for falling into certain categories. Applications will be ranked according to which receive the most points. If there are more eligible applicants with eligible houses than can be treated with existing funding, Harnett County may be able to treat additiona l houses with unrestricted pool funds. Pool applicants will come from the original applicant list and be considered according to which received the most points. If alternate pool applicants are not identified on the original applicant list and must be solicited, the solicited, eligible, pool applicants will be selected on a first come first served basis. Priority Ranking System for County of Harnett's 2016 Essential Single-Family Rehabilitation Loan Pool Special Needs (for definitions, see below) Household with a child age 6 or under with lead hazards in the home Elderly Head of Household (62 or older) Disabled Head of Household Veteran Head of Household Disabled , Elderly or Veteran Household Member (not Head of Household) Income (See Income Table above) Less than 30% of County Median Income 30% to 50% of County Median Income 50% to 80% of County Median Income Definitions under ESFRLP16 are: • Elderly: An individual aged 62 or older. Points 5 4 4 4 2 Points 5 4 3 • Disabled: A person who has a physical, mental or developmental disability that greatly limits one or more major life activities, has a record of such impairment, or is regarded as having such an impairment. • Head of Household: The person or persons who own(s) the house. • Household Member. Any individual who is an occupant (defined below) of the unit to be rehabilitated shall be considered a "household member" (the number of household members will be used to determine household size and all household members are subject to income verification). • Occupant: An occupant is defined as any immediate family member (mother, father, spouse , son/daughter of the head of household who has resided in the dwelling unit for at least 3 months prior to the submission of the family 's application . o Veteran : A person who is a military veteran , is defined as one who served i n the active military, naval, or air service (i.e. Army, Navy, Air Force , Marine Corps , and Coast Guard ; as a commissioned officer of the Public Health Service ; or as a commissioned officer of the National Ocean ic and Atmospheric Administration or its predecessors), and who was discharged or released there from under conditions other than dishonorable . 4 010317a HC BOC Page 36 Recipients of assistance under ESFRLP will be chosen by the above criteria without regard to race , color, religion , national orig in , sex, familial status and disability. What Are The Terms of Assistance Under ESFRLP16? The form of ESFRLP assistance is a 0% interest, forgivable loan covering the hard costs associated with the rehabilitation of the home and a grant for the soft costs. These will be two separate documents or sets of documents . The Loan : To provide assistance to households selected for the project, NCHFA will create loan documents including a Promissory Note and Deed of Trust covering hard costs for the rehabilitation in an amount not to exceed $25 ,000. This loan covering the hard costs remains 0% interest and forgivable at $3 ,000 per year for as long as the owner resides in the home or until the balance is reduced to $0 . The term of the loan is dependent upon the loan amount and the number of years it takes to bring the balance of the loan to $0 when forgiven at $3 ,000 per year. For example , if the amount of the loan is $21,452 , then the term is 8 years ($21 ,000 forgiven over the first 7 years and $452 forg iven at the end of the Sth year). The maximum term of the loan will be nine years . As long as the borrower lives in the home , no payments on the loan will be required . If the recip ient prefers, the loan can be paid off at any time to NCHFA, either in installments or as a lump sum payment. Furthermore, under certain circumstances NCH FA may allow assumption or refinancing of the loan . Should an heir inherit the property and choose to live in the house as their permanent residence , they may assume the loan without being income eligible. However, the lien remains on the property . A buyer who may wish to buy the property to live in may assume the loan so long as they can document that they are income-eligible (~ 80% AMI). Default can occur if the property is sold or transferred to another person and/or if the borrower fails to use the home as a principal residence , without prior written approval of the North Carolina Housing Finance Agency . The Grant: To pay for soft costs including application outreach/intake/management, environmental reviews/inspections/testing and project assessment/documentation/ estimating/bidding , NCHFA will create a Grant Agreement not to exceed $10,000. The grant has no repayment or recovery terms. What Kinds Of Work Will Be Done? Each house selected for assistance must be rehab ilitated to meet ESFRLP 16 Rehabilitation Criteria . That means every house must, upon completion of the rehabilitation : • meet the more stringent requirements of either NCHFA's Essential Property Standard or the applicable Minimum Housing Codes with in Harnett County (These are so-called "habitability standards" which set minimum standards for decent, safe and sanitary living conditions .) Add itionally, the home must meet applicable Lead -Based Paint regulat ions 24 CFR part 35 . • retain no "imminent threats" to the health and safety of the home's occupants or to the home's "structural integrity". (An example of an imminent threat to occupants 5 010317a HC BOC Page 37 as well as to the home's structural integrity is an infestation of insects or a crawlspace that is too damp). These requirements are spelled out in full in the ESFRLP16 Admini.strator's Manual which you may view, at reasonable times, upon request, at the Community Development office of Harnett County or anytime online at www.NCHFA.com . In addition to the above items that must be done to satisfy NCHFA requirements, the scope of work may include approved items meant to reduce future maintenance and operational costs or to further protect homes from natural disasters and/or home modifications designed to enable greater access ibility for household members to function more independently as they age. Once the rehabilitation is complete, major systems in the home that, with reasonable maintenance and normal use , should be capable of lasting another 5 years include: structural support, roofing, cladding and weatherproofing, plumbing, electrical and heating/cooling systems. Of course , contractors performing work funded under ESFRLP16 are responsible for meeting all local requirements for permits and inspections. All work done under the prog ram must be performed to meet NC State Residential Building Code standards. (This does not mean, however, that the whole house must be b rought up to current Building Code Standards .) What About Lead-based Paint? Until it was discovered to be a health hazard, lead was used for centuries to make house paints . Now we know that lead exposure is a serious problem for everyone and especially small children . Selling lead paint was outlawed in 1978, but many older buildings still contain lead paint and children are still being poisoned . Under ESFRLP16 , a lead hazard evaluation must be performed on every home selected for rehabilitation that was built before 1978. The specific type of evaluation and the appropriate lead hazard reduction work performed will depend on the total amount of Federal funds used to rehabilitate the home , as per 24 CFR part 35 . If required, lead-based paint hazatd reduction and/or abatement will be performed by contractors who are trained and certified to perform such work. It may be necessary for the household to relocate during the construction process for protection against lead poisoning . If relocation is required, it shall be the responsibil ity of the homeowner to pay for the relocat ion . Who Will Do The Work On The Homes? Harnett County is obligated under ESFRLP16 to ensure that quality work is done at reasonable prices and that all work is contracted through a fair, open and competitive process. To meet these requirements, Harnett County will invite bids only from licensed general contractors who are part of an "Approved Contractors Registry". For additional information about procurement and d isbursement procedures, please refer to the ESFRLP16 Procurement and Disbursement Policy for Harnett County. 6 010317a HC BOC Page 38 • All qual ified members of the Approved Contractors Registry will be invited to bid on each job, and the lowest responsive and responsible b idder will be selected for the contract. • All contractors working on pre-1978 units must be Renovate, Repair and Paint Ru le (RR&P) Certified Renovators working for Certified Renovation firms . • Homeowners who know of quality rehabilitation contractors that are not on the approved contractors ' registry are welcome to invite them to apply. What Are The Steps In The Process, From Application To Completion? You now have information about how to apply for the Essential Single-Family Rehabilitation Loan Pool and what type of work can be done through the Program . Let's go through the steps for getting the work done: 1. Completing a pre-application form: Homeowners who wish to apply for assistance must do so by February 3, 2017 . Apply by contacting Anna Peele , Administrative Assistant, at (910) 893-7536. Proof of ownership and income will be required . Those who have applied for housing assistance from Harnett County in the past will not automatically be reconsidered and must complete a new pre- application form . 2. Client Referral and Support Services Many homeowners seeking ass istance through the Essential Single-Family Rehabilitation Loan Pool may also need other services . If the ESFRLP staff meet the homeowner during the application process , they will provide pamphlets and a list of the agencies with contact information for the resources and programs available in the County. For households that meet the requirements of the pre-application step and qualify to receive assistance through the ESFRLP program , additional verbal discussion will be offered during the Screening of applicants and/or Pre-rehab inspection steps of the program 3 . Preliminary inspection: Harnett County's Rehabilitation Specialist will visit the homes of eligible households to determine the need and feasibility of the home for rehabilitation . 4. Screening of applicants: Applications will be ranked by Harnett County based on the priority system outlined on page 3 and the feasibility of rehabilitating the house . Households to be offered assistance will be selected by February 24, 2017. Household income will be verified for program purposes only (information will be kept confidential). NCH FA will verify ownership of the property by conducting a title search. From this review , the five (5) most qualified applicants will be chosen according to the priority system described above ; there will be a list of up to five (5) alternates . Harnett County will then submit to NCHFA an ESFRLP16 Loan Application and Reservation Request for each potential borrower for approval. Applicants not selected for ESFRLP assistance will be notified in writing . 7 010317a HC BOC Page 39 5. Written agreement: A Homeowner Written Agreement, between the homeowner and Harnett County, will be executed as part of the Loan Application and Reservation Request procedure (that formally commits funds to a dwelling unit). This agreement will certify that the property is the principal residence of the owner, that the post-rehab value of the property will not exceed 95% of the 203(b) limits established by HUD and defines the ESFRLP maximum amount and form of assistance being provided to the homeowner, the scope of work to be performed, the date of completion and the rehabilitation criteria and standards to be met. 6. Pre-rehab inspection & unit evaluation: Harnett County's Rehabilitation Specialist will visit the home again for a more thorough inspection . All parts of the home must be made accessible for inspection, including the attic and crawlspace. The owner should report any known problems such as electrical short circuits, blinking lights, roof leaks, etc. Each unit will be evaluated for energy-saving opportunities such as air-sealing and duct-sealing as well as for environmental concerns, such as lead based paint hazards, radon and asbestos. 7. Work write-up: The Rehabilitation Specialist will prepare complete and detailed work specifications (known as the "work write-up"). A final cost estimate will also be prepared by the Rehabilitation Specialist and held in confidence until bids are received from contractors. 8. Lead and Other Testing: Harnett County will arrange for a certified firm to inspect all the pre-1978 constructed homes for potential lead hazards and asbestos hazards if suspect material is identified. All homes will be tested for radon . The owner will receive information covering the results of the tests and any corrective actions that will be needed as part of the rehabilitation. 9. Bidding: The work write-up and bid documents will be conveyed to all contractors from the Approved Contractors Registry who will be given no less than seven days in which to inspect the property and prepare bid proposals. Each contractor will need access to all parts of the house in order to prepare a bid. A bid opening will be conducted in the Conference Room located at the Facilities and Services Building , at 200 Alexander Drive, Lillington, NC at a specified date and time, with all bidders invited to attend. 10.Contractor selection: Within 72 hours of the bid opening, the winning bidders will be selected. All bidders and the homeowner will be notified of 1) the selection of the winning bid, 2) the amount of the winning bid, 3) the amount of the County's cost estimate, and 4) the specific reasons for the selection , if other than the lowest bidder was selected . 11. Loan closing and contract execution: Loan documents (Promissory Note and Deed of Trust) will be prepared by NCHFA as the lender and executed by the homeowner. By law, homeowner's have the right to hire legal representation of their choosing at loan closing. If a homeowner does not have "representation " at the closing , the borrower must sign a NCHFA "Unrepresented Borrower Affidavit". 8 010317a HC BOC Page 40 Rehabilitation contract documents will be executed by the homeowner and contractor with Harnett County signing on as an interested third party prior to the commencement of any construction . Harnett County will facilitate with the loan closing and recordation of these documents and forward the recorded documents to NCHFA. 12. Pre-construction conference: A pre-construction conference will be held at the selected applicant's home and/or the Facilities and Maintenance Building. At this time , the homeowner, contractor and ESFRLP Harnett County program representatives will discuss the details of the work to be completed. Starting and ending dates will be finalized , along with any special arrangements such as weekend or evening work hours and disposition of items to be removed from the home. Harnett County will issue a "proceed order" formally instructing the contractor to commence work by the agreed-upon date . 13.Construction: The contractor is responsible for obtain ing and posting all permits for the project before beginning work . Harnett County ESFRLP Program staff will closely monitor the contractor during the construction period and local Code Enforcement Officials will inspect the work . To protect personal property the homeowner will be responsible for working with the contractor toward clearing work areas of personal property as needed as much as practicable. The contractor will be responsible for all clearing and cleaning activities necessary due to construction activities . 14.Change Orders: All changes to the scope of work must be approved by the owner, the contractor, Harnett County's Rehabilitation Specialist, and Harnett County's Program Administrator and reduced in writing as a contract amendment ("change order"). The owner, contractor and two (2) County of Harnett personnel must execute any change order agreements to the construction contract. 15. Progress payments: The contractor is entitled to request two partial payments and a final payment. When a payment is requested , the Rehabilitation Specialist will inspect the work within three days. 16. Closeout: When the Rehabilitation Specialist and the Homeowner are satisfied that the contract has been fulfilled , the Homeowner, Project Adm i nistrator and Rehabilitation Specialist will sign off on the work. All material and workmanship will be guaranteed by the contractor for a period of one-year from the date of completion of the work . 17.Post-construction conference: Following construction , the contractor and the Rehabilitation Specialist will sit down with the Homeowner one last time . At this conference the contractor will hand over all owner's manuals and warranties on equipment and materials to the homeowner. The contractor and Rehabilitation Specialist will go over operating and maintenance requirements for the new equipment, materials and appliances and discuss general maintenance of the home with the Homeowner. The Homeowner w ill have the opportun ity to ask any final questions about the work . 9 010317a HC BOC Page 41 18. Final loan amount determination: If, upon completion of all rehabilitation work , the contract price has changed due to the effect of change orders, NCHFA will prepare an estoppel for a loan reduction or modification agreement for loan increases as necessary at the time of closeout of the unit to modify the loan amount when there is a need for a change order involving a change in the original loan amount). The loan will remain the property of NCHFA, with original documents remaining there for storage and "servicing . Please note that it is the responsibility of the owner to record an estoppel if they wish this to be reflected in the Deed of Trust. The warranty period: It is extremely important that any problems with the work that was performed be reported by the homeowner to Harnett County's Rehabilitation Specialist or other representative, as soon as possible . All bona fide defects in materials and workmanship reported within one year of completion of construction will be corrected free of charge by the Contractor. What are the key dates? If , after reading this document, you feel that you qualify for this program and wish to apply, please keep the following dates in mind : • Applications available to the public starting January 12 , 2017 . • Applications must be turned in to Harnett County by 5 :00 PM on February 3, 2017 . • Selection of units will be made on February 24, 2017. • All rehabilitation work must be under contract by December 31 , 2018 . • All rehabilitation work must be completed by June 28, 2019. How do I request an application? Contact: Anna Peele, Administrative Assistant County of Harnett 200 Alexander D rive Lillington , NC 27546 Phone : (910)893-7536 O r: pick up an application at Harnett County located at 200 Alexander Drive, Lillington , NC 27546 . Is there a procedure for dealing with complaints, disputes and appeals? Although the application process and rehabi litation guidel i nes are meant to be as fair as possible, Harnett County realizes that there is still a chance that some applicants or participants may feel that they are not treated fairly . The following procedures are designed to provide an avenue for resolution of complaints and appeals. During the application process : 1. If an applicant feels that his/her application was not fairly reviewed or rated and would like to appeal the decision made about it, he/she should contact Barry Blevins , General Services Director, with in five days of the initial decision and 10 010317a HC BOC Page 42 voice their concern. If the applicant remains dissatisfied with the decision, the detailed complaint should be put into writing . 2. A written appeal must be made within 10 business days of the initial decision on an application . 3. Harnett County will respond in writing to any complaints or appeals within 1 O business days of receiving written comments . During the rehabilitation process: 1. If the homeowner feels that construction is not being completed according to the contract , he/she must inform the contractor and the Rehabilitation Specialist. 2 . The Rehabilitation Specialist will inspect the work in question . If he finds that the work is not being completed according to the contract, the Rehabilitation Special ist will review the contract with the contractor and ask the contractor to correct the problem. 3. If problems persist, the homeowner must put the concern in writing and a mediation conference between the homeowner and the contractor may be convened by the Rehabilitation Specialist and facilitated by Harnett County's Planning Director. 4 . Should the mediation conference fail to resolve the dispute, the Finance Officer will render a written final decision . 5 . If the Rehabilitation Specialist finds that the work is being completed according to contract, the complaint will be noted and the Rehabilitation Specialist and the homeowner will discuss the concern and the reason for the Rehabilitation Specialist's decision . Final Appeal : After following the above procedures, any applicant or homeowner who remains dissatisfied with Harnett County's final decision may appeal to Michael Handley, NCHFA, PO Box 28066, Raleigh, NC 27611-8066, (919) 877-5627 . Will the personal information provided remain confidential? Yes. All information in applicant files will remain confidential. Access to the information will be provided only to Harnett County employees and their consultants who are directly involved in the program, the North Carolina Housing Finance Agency, the US Department of Housing and Urban Development (HUD) and auditors. What about conflicts of interest? No employee or board member of Harnett County, or entity contracting with Harnett County, who exercises any functions or responsibilities with respect to the ESFRLP16 project shall have any interest, direct or indirect, in any contract or subcontract for work to be performed with project funding, either for themselves or those with whom they have family or business ties , during their tenure or for one year thereafter. Relatives of Harnett County employees or of Harnett County board members and others closely identified with, may be approved for rehabilitation assistance only upon public disclosure before Harnett County Board of Commissioners and written permission from NCHFA. What about favoritism? All activities under ESFRLP16 , including rating and ranking applications, inviting bids , selecting contractors and resolving complaints , will be I l 010317a HC BOC Page 43 conducted in a fair, open and non-discriminatory manner, entirely without regard to race, color. relig ion. national origin, sex, familial status and disability. Who can I contact about the ESFRLP16 program? Any questions regarding any part of this application or program should be addressed to : Barry Blevins, General Services Director Harnett County 200 Alexander Drive Lillington, NC 27546 Phone : (910) 893-7536 Brendan Nolan, Rehab Specialist The Wooten Company 301 W 14th Street Greenville, NC 27834 Phone: (252) 757-1096 This Assistance Policy is adopted this 3rd day of January, 2017 . Gordon Springle, Chairman Harnett County Board of Commissioners Attest 12 d (. ..... 010317a HC BOC Page 44 {" • ( "4,- Board Meeting Agenda Item Agenda Item .5 -£ MEETINGDATE: ~h\A.O,J'\/-3, Jo17 I TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Increase in Fees REQUESTED BY: John Rous~th Director REQUEST: The Board of Health at their regular meeting on November 17, 2016 approved to increase fees for services. The immunization/influenza increases are due to price increase when they were re-ordered . The fees are as follows: FLU Price Increase 90662 Flu vac prsv free inc antig -(vac $43 .00 plus adm $24) Total Cost $67.00 Immunization Price Increase 907 44 Hep B (0-18 ) 13301 Kenalog 40mg Thank you for your consideration in this matter. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: $ 20.00 $ 20.00 \\hcfile2\hthshare\admin\Fi leshare\1-Exc el\P A TIENT FEE INCREASE PROCESS\agendaform20 16 (AGENDA ITEM ADD) 120516.do c Page I of ! 010317a HC BOC Page 45 Board Meeting Agenda Item Agenda Item S -G- MEETING DATE : January 3, 2017 TO: HARNETT C OUNTY BOARD O F C OMMISSIONERS SU BJE CT: Services Agreement for Leachate Disposal for Charah, Inc . REQU ESTED BY: Steve Ward, HCDPU Director REQUEST : This is a formal request for the Board to enter into a leachate disposal agreement with Charah, Inc of Chatham County. The leachate will be treated and disposed of at the South Harnett Waste Water Treatment Plant. A copy of the agreement is enclosed for your review. Please place thi s item on the consent agenda at the next available meeting. FINANCE OFFICER'S RECOMMENDATION: C OUNTY MANAGER'S RECOMMENDATION: C:\U sers\lsegars\AppData\Loca l\Mi c rosoft\Wind ows\Temporary Internet Files\Content.Outlook\9 FVD1370\C harah Di sposal Agreement Agenda Requ est 12-2 1-16.doc Page I of I 010317a HC BOC Page 46 AGREEMENT THIS AGREEMENT is made this __ day of November, 2016 by and between Charah, Inc._(the "Company"), and Hamett County, North Carolina (the "County"). RECITALS A . The Company operates a beneficial use Structural Fill located in Chatham County, North Carolina known as the Brickhaven No. 2 Mine Tract "A" Structural Fill" (the "Structural Fill"); and B. The Company is in need of an environmentally sound method for treatment or disposal ofleachate generated at the Structural Fill ("Leachate"); and C . The County owns and operates the South Hamett Wastewater Treatment Plant located at 3224 Shady Grove Road, Spring Lake, NC (the "Plant"), which currently has the capacity, equipment and ability to receive and properly process, treat and/or dispose of Leachate; and D. The Company and the County wish to set forth the terms and conditions upon which the Company will deliver and the County will process, treat and/or dispose of Leachate generated at the Structural Fill in accordance with applicable laws, ordinances, rules and r egulations, all as further set forth herein. NOW, THEREFORE, in consideration of the recitals, the mutual covenants and agreements set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties do hereby agree as follows: I. The Company may deliver up to a maximum of two hundred eighty-eight thousand (288 ,000) gallons of Leachate per day to the Plant and an average of up to eighty-six (86,000) gallons per day of Leachate to the Plant. For purposes of clarification, the Company will not allow more than two hundred eighty-eight thousand (288 ,000) gallons of Leachate to be delivered to the Plant in any single day. With respect to deliv eries to the Plant, the eighty-six thousand (86,000) gallons average per day will be measured on an average basis for an entire month based on seven days per week operation. 2 . The Company will pay the County a rate of $85 per 1000 gallons delivered to the Plant. The County will invoice the Company on a monthly basis and the Company will pay undisputed charges on a net 45 day basis. 3. The County will issue the Company an Industrial User Permit ("IUP ") which allows for the management or disposal of the Leachate through the County 's treatment system at the Plant. The Company will collect a weekly Leachate sample and send it to a North Carolina Certified Laboratory for testing of specified components. Once a consistent range of quality is established, the County and Company may agree on a new interval for which to prov ide Leachate samples. These co mponents will be identified in the TUP . The Company will provide the weekly testing 010317a HC BOC Page 47 results to the County. If the results reflect concentrations in excess of those specified in the nJP, the County then reserves the right to refuse to accept Leachate delivered to the Plant if it reasonably determines that any of these components exceed levels safe for processing, disposal and /or treatment at the Plant. 4. The County reserves the right to refuse to accept Leachate at its own discretion if Company is in breach of any provision ofthis Agreement. Such notice ofrefusal shall be given to the Company in a timely manner and justification for refusal will not be reasonably withheld. 5. The Company will measure the volume of Leachate through the use of the onsite flow meter as it fills each truck/trailer. The total flow of Leachate dispensed, in gallons, will be recorded for each truck/trailer using a trip ticket. The trip ticket will accompany each truck/trailer from the Structural Fill to the County facility and provided to the County. In addition, the Company will document the County location to which each load is delivered and will provide this information to the County at month end for invoicing purposes. 6. The Company will deliver using its own haulers or contract with a third party hauler to perform the delivery service from the Structural Fill to the Plant. 7. The term of this Agreement shall begin on the date hereof and continue for a period of one year. Thereafter, this Agreement will automatically renew for successive one year periods unless either party provides notice of non-renewal at least 30 days prior to the expiration of the then-current term. 8. All costs of testing required to be performed under this Agreement, as described in Section 3 above, shall be borne by the Company. All costs of delivering the Leachate to the Plant shall be the exclusive responsibility of the Company. 9. The Company shall be required to carry general liability insurance, workers compensation insurance and motor vehicle insurance as required by State laws as outlined below: Coverage Workers Compensation Employer Liability General Liability Bodily Injury Property Damage Automobile Liability Bodily Injury Property Damage Excess Umbrella Coverage Minimum Limits of Liability Statutory $100,000/$500,000 $500,000 each occurrence $1,000,000 aggregate $1,000,000 each person $1,000,000 each occurrence $1,000,000 each occurrence $3 ,000,000 each occurrence 10. The point of contact with respect to this Agreement with respect to the County will be Steve Ward, Harnett County Public Utilities Director, 700 McKinney Parkway, PO Box 1119, 2 010317a HC BOC Page 48 Lillington, NC 27546, and with respect to the Company will be Charles E. Price, President and CEO, Charah, Inc., 12601 Plantside Drive, Louisville, Kentucky 40299. 11. This Agreement is made in and shall be construed under the laws of the State of North Carolina. This Agreement constitutes the entire understanding between the parties, and cancels and supersedes all prior negotiations, understandings and agreements, oral or written, relating to the provision of the services described herein. 12. IRAN DIVESTMENT Pursuant to § 147-86.59 of the North Carolina General Statutes, any person identified as engaging in investment activities in Iran, as determined by appearing on the Final Divestment List created by the State Treasurer pursuant to § 14 7-86.58 of the North Carolina General Statutes, is ineligible to contract with the State of North Carolina or any political subdivision of this State. Pursuant to the requirements of the Iran Divestment Act of 2015, the Company does hereby certify to the following: A. That Provider is not identified on the Final Divestment List of Entities that the State Treasurer determined to be engaged in investment activities in Iran; B. That Provider shall not utilize on any contract with the State agency any subcontractor that is identified on the Final Divestment List; and C . That the undersigned is authorized by Provider to make this Certification 13 . NON-APPROPRIATION CLAUSE The Company acknowledges that the County is a governmental entity and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are not available and not appropriated for the performance of the County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to the County 30 days after written notice to the Company of the non-appropriation of public funds. 14. E-VERIFY COMPLIANCE The Company certifies that they and their subcontractors comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. [Signature page follows.} 3 010317a HC BOC Page 49 This Agreement is executed and delivered by the undersigned on and as of the date first set forth above. Charah , Inc . By: __________ _ Name: Charles W . Price Title: Vice President Attest: [name] This instrument has been preaudited in the manner required by the Local Government Budget Fis ontrol Act. 4 010317a HC BOC Page 50 AGENDA ITEM 7 January 3, 2017 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE We need three additional members appointed to serve on this committee. Members receive mileage reimbursement as claimed. HARNETT COUNTY BOARD OF ADJUSTMENT We have vacancies for alternate members for District 1 and District 3. HARNETT COUNTY COUNCIL FOR WOMEN Sheley Eldridge and Staci Parker have expressed interest in being am,ointed to serve on this committee. (Al!plications attached) We currently have (13) vacancies on this council. HARNETT COUNTY EMPLOYEE BENEFITS COMMITTEE We have a vacancy for a retiree member on this committee. HARNETT COUNTY BOARD OF HEAL TH Hamett County Health Director requests that Dr. Laura Smith be appointed to re_place Dr. Russ Warren whose tenn expires on December 31 , 2016. (Application attached) Hamett County Health Director also requests that Judy Herrin and Patricia Chalmers be re-appointed to serve on this board. HARNETT COUNTY NONPROFIT FUNDING COMMITTEE Commissioner Barbara McKoy requests that Paul McKoy be appointed to replace Charles Moore to represent District 1 on the Nonprofit Committee. (Application attached) HARNETT COUNTY LIBRARY BOARD OF TRUSTEES We have a vacancy for an at-large member on this board. HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE We have two vacancies on this committee. Page 1 -Appointments 010317a HC BOC Page 51 ffOWN OF ANGIER -PLANNING BOARD AND BOARD OF ADJUSTMENT The Town of Angier Board of Commissioners recommends appointment of the following ETJ members to serve a two-year term on both the Angier Planning Board and Board of Adjustment: Lee Marshal (incwnbent) 8051 NC210N Angier, NC 2501 Term: December 31, 2016 -December 31, 2018 Page 2 -Appointments 010317a HC BOC Page 52 ~('I 3 I )01'1 APPLICATION TO SERVE ON A HOARD A POINTED BY THI::. HARNETI COUNl Y BOARD OF CO MISSIONERS VOTING DISTRICT: (Please check districl nwnber in which you live). D District I, Commissioner McKoy·s ffoistrict 4. Commissioner Springle 's D District 2, Commi~~ioner Elmore 's D District 5. C~issioner Miller's D District 3, Commissioner Burgin's I I TELEPI-IONf:: (HOME) ql0 ~ {~ (WORK) C,/Q j>/4 &a__O '-J EMAIL ADDRESS:_ sp~r _t:L.v G>ho.rtrll. ~ ~p~r~~-zs-z.J{o ~@1Ll1~ PRESt:.NTOCCUPATION : -..I~.iJJ \ L ___ ---- YEARS OF FORMAL EDUCATION: -.3_ -----I CIV IC AND FRATERNAi Ol{GANl7.ATIONS IN WIIICII YOU HA.VI ~ PARTICIPATED: DATE: l\j JJ \ \ l.b FOR OFFJCl.-~_USE ONLY . DATE Rl:.CI-IVED: SIUNATl 'IU:.: ·················-··~~·················· DA TE FORWARDED l O lOl 'N 1 Y COMM I S<;JOl\l ·RS . 010317a HC BOC Page 53 APPLICATION TO SERVE ON A BOARD APPOINTED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS VOTfNG DISTRICT: (Please check district number in which you Jive): D District I, Commissioner McKoy's O District 4, Commissioner Springle 's 0 District 2, Commissioner Elmore 's D District 5. Commissioner Miller's .,@'District 3, Commissioner Burgin's &/( TELEPHONE:(~ q It> 1q1 14 / 3 EMAIL ADDRESS: sf, ['J:> f._-;t: )> ~ <;J Vil PRESENT OCCUPATION: tJIJ~l/11 ~ tteA.../fi <+-YEARS OF FORMAL EDUCATION: __ J __________________ _ C IVIC AND FRATERNAL ORGANIZATIONS JN WHICH YOU HAVE PARTICIPATED: Wb v k<hv<!.,e, ~v(&f-~~+: /3,a_,,,-oZ PLEASE TELL WHY YOU WOULD LIKE TO SERVE ON THE ABOVE LISTED BOARD : S a"' a { W "-l' ,)c ~_M ~ /\ ff; V ,-'j fu..,c_,/<-- Jo ~ ~lhvt t1/ry FOR OFFICE USE ONLY: DATE RECEIVED : -------------------------- DATE FORWARDED TO COUNTY COMMISSIONERS: -------------- 010317a HC BOC Page 54 Harnett COUNTY NORTH CAROLINA December 7, 2016 TO: FROM: SUBJECT: Joseph Jeffries County Manager :eha~t~oi~i ~ • BOH Members Department of Public Health www.harnett.org Harnett County Government Complex 307 W. Cornelius Harnett Boulevard Lillington, NC 27546 ph: 910-893-7550 fax: 910-893-9429 I am submitting a Board of Health application for Dr. Laura Smith to replace Dr. Russ Warren whose term expires on December 31, 2016. Dr. Smith owns an Optometrist Practice in Lillington. She currently resides in Harnett County. I would also like to recommend the following members be re-appointed to the Board of Health. 1) Judy Herrin, RPH 2) Patricia Chalmers Please let me know if you have any questions. strong roots· new growth RECEIVED DEC n 7 2016 HARNETT COUNTY MANAGER'S OFFICE 010317a HC BOC Page 55 APPLICATION TO SERVE ON A BOARD APPOINTED BY THE HARNETT COUNTY BOARD OF COM::=RS soARD: _.....1#"""'1AIJ,,;,.,mitf~.....-..1Co-114.l,.k'I 4L..:..11. +--13~01U~i"-l..J-1'.of .... 1 ...;...t±Afh~.:........:...----- NA ME: _-c;k~6J,LV1\~.;..._~'~<_..-:;;.>~VW~~~·fii..:....-____________ _ ADDRESS: _:f-o....i:..;;........;1~V'J-O_t_Y\bu_· _Dv\ __ . t_e. ____________ _ VOTING DISTRJCT (Please check di s trict number in w hi ch you li ve.) D District I , Commi ssio ner Hill 's 0-oltrict 2, Commissiooer House's D Di s tri ct 3, Commissioner Burgin 's ~i;trict 4 , Commi ssioner Andrews' D Distri ct 5, Commissioner McNeiirs TELEPHONE: (HOME) CJ/~ 5?lq gr,~ ~ (WORK). q, 0 <24.3 '51:11 PRESENT OCCU PATION: _ __.Q'f"p .... tn .... oce ........ :m ........ ·_s .... t-________________ _ YEARS OF FORMA L EDUCATION: ___ ......._...._ ________________ _ ***************************************** FOR OFFICE USE ONLY: DATE RECE IVED: --------- DATE FORWARDED TO COUNTY COMMISS IONERS: -------------- 010317a HC BOC Page 56 APPLICATION TO SERVE ON A BOARD APPOINTED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS VOTING DISTRICT: (Please check district number in which you live): Woistrict 1, Commissioner McKoy's O District 4, Commissioner Springle 's D District 2 , Commissioner Elmore's O District 5, Commissioner Miller's D District 3, Commissioner Burgin's TELEPHONE: (HOME'f.V tJ) f' CJ .5,. _5 j ~cj EMAIL ADDRESS: J},t;y{_ ()?~ &oy-;q ¥7ta f1/l'Ji4; I. ~O/Yl PRESENT OCCUPATION: _,E£....l._':.e.:/-=-:..-_._· ).,_e.J-=------------------ YEARS OF FORMAL EDUCATION: ---'-/__,,=J_tfJ--v--==S_, -------------- CIVIC AND FRATERNAL ORGANIZATIONS IN WHICH YOU HA VE PARTICIPATED: P.e:lb (?C.;t-'/1-./, L-{!II~ (!As **************************************** FOR OFFICE USE ONLY: DATE RECEIVED: -------------------------- DATE F ORWARDED TO COUNTY COMMISSIONERS: -------------- 010317a HC BOC Page 57 L ewis W . W e atherspoon Mayor December 13, 2016 Mrs. Gina Wheeler Harnett County Manager's Office PO Box 759 Lillington NC 27546 Dear Mrs. Wheeler: Coley B. Price Town Manager On behalf of the Town of Angier, I wanted to advise you that on December 6 , 2016, the Angier Board of Commissioners unanimously approved the appointment of one ET J member to a two-year term to serve on both our Angier Planning Board and Board of Adjustment. The incumbent approved for reappointment was: (incumbent) Lee Marshall 8051 NC 210 N. Angier NC 27501 (whose term will be Dec. 31 , 2016 -Dec. 31, 2018). Please forward the Town of Angier's recommendation to the Harnett County Board of Commissioners for their consideration and potential approval. Attached is a copy of the approved candidate's application for the County Board 's perusal. Should you have any further questions, please us at (919) 639-2071 . Thank you for your assistance. s~/'L Coley B . Price Town Manager, Angier 55 N . Broad St. W. I PO Box 278 I A ng ier, N C 27501 9 19.639.2071 I www.angier.org 010317a HC BOC Page 58 APPLICATION TO SERVE ON AN ADVISORY BOARD APPOINTED BY THE TOWN OF ANGIER BOARD OF COMMISSIONERS The Town of Angier appreciates your interest in serving on a Board and requests that you complete the following application. This application requests general information based on your interest in applying for a Board for the Town of Angier. Applicant Name: Lee lY/,11.s-lui.!/ Date of Application: Jo I .L.g_j 2a/6 Home Address: &15/ NC 2../{} Al A;91el' NC ,,2,?SoJ Street Address, To , Zip Code Home Phone: 9/9-la:39-u'tZJ Business/Other Phone : ee J/ 9/}-tf.22-/S'i!J FAX Number: 919-f123't-/;,¥7d Email Address: _________ _ In order to consider this application and provide a sense of balance to the various Boards, the Town of Angier requests that the following information be provided: ....... Date of Birth ~&_/.?..3_ ~ rr Female: o Race: __;_/,J-=-------(African American, White , Hispan ic, Asian, Native American) Occupation: self empio,,d \\o I'\~ Do you reside within the Town Limits of Angier: Yes o No ltl : £T..J cf / Length of residence in the Town of Angier: i/:~ -t Years __ Months \\J '~ ~v I \() 010317a HC BOC Page 59 Please indicate your preference by the number (first choice being "1 ") and choose. /own of Angier Advisory Boards Planning Board L Lib rary Board __ ABC Board ---- Ethics Guidelines for Town Boards (Please check if you agree) ef ves, if appointed , I pledge to comply with the following ethics guidelines for boards as adopted by the Town of Angier. Members of boards shall not discuss, advocate, or vote on any matters in which they have a conflict of interest or an interest which reasonably might appear to be in conflict with the concept of fairness in dealing with public business. A conflict of interest or a potential conflict occurs if a member has a separate, private, or monetary interest, either direct or indirect, in any issue or transaction under consideration . Any member who violates this provision may be subject to removal from the board . If the board believes he/she has a conflict of interest, then the member should ask the board to be excused from voting. The board should then vote on the question on whether or not to excuse the member making the request. In cases where the individual member or the board establishes a conflict of interest, then the board member shall remove themselves from the voting area . Any board member may seek the counsel of the Town Attorney on questions regarding the interpretation of these ethics guidelines or other conflict of interest matters. The interpretation may include a recommendation on whether or not the board should excuse himself/herself from voting . The board may request the Town Attorney to respond in writing. Please provide. a brief summary outlining why you wish to serve on a board you have indicated . . ~;~~z:%':t~~# .&.-4~ Applicant';ignature Required Pl ease return form to: IIJ-lu-11,., / J D.ate A V \..:,l\ rllh £ h "-i-Af -,ttf~ er - Date Received : /a ./ D . I(, Angier Town Clerk, P .0. Box 278, Angier, NC Or FAX (919) 639-6130 ~ tl iZ. i,IG 010317a HC BOC Page 60 HARNETT COUNTY FINANCIAL SUMMARY REPORT Agenda Item g 16 November, 2016 GENERAL FUND FYE 2017 Activity Total Unaudited FYE 2017 (includes Percent Same Period Department FYE 2015 FYE 2016 Adjusted Budget encumbrances! to Date Last Fiscal Year Governing Body $ 158,070 $ 208,357 $ 306,202 $ 213,995 69.89% $ 115,862 Administration 280,372 294,293 347,271 229,579 66.11% 180,673 Legal Services 8,609 53,919 143,601 88,878 61.89% 83,889 Engineering Human Resources 247,154 205 ,162 246,945 122,270 49.51% 117,855 Board of Elections 305,481 381,191 410,912 245,412 59.72% 125,848 Finance 833,532 811,001 855,992 450,027 52.57% 421,549 Insurance -Retirees 415,000 112,996 27.23% Clerk of Court 79,320 81,438 103,488 41,485 40.09% 34,182 Tax 1,588,997 1,709,486 1,705,915 698,071 40.92% 647,169 General Services 153,360 158,173 154,225 58,897 38.19% 56,628 Fleet Maintenance 603,102 543,249 575,174 261,925 45.54% 212,139 Transportation 839,486 1,523,150 1,722,386 539,201 31.31% 374,808 Transportation -Admin 209,741 194,529 275,446 68,218 24.77% 59,217 Facilities Maintenance 3,736,788 3,667,427 2,953,950 906,184 30.68% 1,351,166 Register of Deeds 695,654 759,735 785,748 276,545 35.20% 307,793 Information Technology 1,726,510 1,787,734 1,865,057 955,653 51.24% 884,370 GIS 436,602 581,109 598,205 270,042 45.14% 255,795 Sheriff 10,205,366 9,677,549 9,834,891 3,692,794 37.55% 3,391,622 Campbell Deputies 389,674 442,623 495,509 187,044 37.75% 161,447 Harnett CJPP Sheriff's Department Grants 1,607 26,924 19,237 5,921 30.78% 19,059 Child Support Enforcement 70,126 66,653 84,599 28,658 33 .88% 25,464 Governor's Highway Safety Communications 1,389,574 1,624,091 1,814,053 654,940 36.10% 527,657 School Resource Officers 682,489 745,546 275,267 36.92% 224,191 Jail 4,407,161 4,551,465 4,946,395 1,857,225 37.55% 1,715,357 Emergency Services 765,164 730,739 878,974 340,155 38.70% 263,8 61 Em erg e ncy Services Grant 60,000 58,000 96.67% Emergency Medical Service 4,080,768 4,414,723 6,014,275 2,384,570 39.65% 1,472,916 EMS Transport 1,144,801 1,151,492 14 406,988 Rescue Di stricts 3,361,704 3 ,361,704 3,361,704 1,400,707 41.67% 1,680,853 Animal Services 431,707 438,575 484,308 181,341 37.44% 146,698 Medical Examiner 47,050 89,900 85,000 22,650 26.65% 13,100 JCPCAdmin 4,516 6,886 5,040 2,547 50.54% 1,670 Public Safety Appropriations 79,180 71 ,908 67,431 36,127 53 .58% 27,297 Emergency Telephone System 236,688 Radio System 246,495 63,324 Harnett Regional Jetport 208,990 198,422 198,216 67,155 33.88% 70,901 Soil & Water 161,801 178,736 190,599 78,928 41.41% 65,953 Environmental Protection 4,000 4,000 4,000 4,000 100.00% 4,000 Forestry Progra m 112,289 101,648 111,585 32,316 Economic/Physical Dev . App. 458,253 509,98 3 575,000 134,066 23.32% 170,795 Industrial Development 1,382,346 436,558 1,162,5 66 270,752 23.29% 154,224 Development Services 1,362,552 1,309,860 1,403,293 558,099 39.77% 509,613 Community Developm ent (BG) 735 192 51,500 17,765 34.50% 2 Abandoned MFG Home 5 7 ,241 32,171 34,606 8,434 24.37% 13,914 Cooperative Extension 289,118 3 14,013 412,938 122,638 29.70% 82,056 CCR&R -Block Grant 25,623 24,494 30,400 8,191 26.94% 3,120 CCR&R -United Way 379 1 50 1,000 83 Parents As Teac hers 44,813 49,898 16,069 Adolescent Parenting 60,321 76,776 70,921 27,991 39.47% 25,827 U:\Mv Oocuments\M ont hly Re ports\2016 -2017\November 2016 -Financial Sta tements.xlsx 1 010317a HC BOC Page 61 HARNETI COUNTY FINANCIAL SUMMARY REPORT 12/21 /2016 November, 2016 GENERAL FUND FYE 2017 Activity Total Unaud ited FYE 2016 (includes Percent Same Period Department FYE 2015 FYE 2016 Adjusted Budget encumbrances! to Date Last Fiscal Year 4-H Teen Court & At Risk 72,035 52,273 16,969 32.46% 14,869 Child Care Youth Training 50,723 Race to the Top 4,034 2,071 400 19.31% 1,191 Adolescent Parenting -BJRH 14,200 Special Programs 30,035 32,325 6,825 21.11% 9,389 Department on Aging 307,602 315,244 318,319 115,037 36.14% 114,824 Family Caregiver Support 64,108 61,164 65,925 26,669 40.45% 23,707 RSVP 77,658 77,511 78,954 29,947 37.93% 27,601 CAP -Disabled Adults 328,753 329,421 353,410 126,491 35.79% 122,801 Nutrition for Elderly 414,989 432,337 433,445 147,775 34.09% 165,769 Health 6,014,268 6,082,878 7,087,881 2,165,834 30.56% 2,270,467 Mental Health 605,679 605,679 605,679 302,840 50.00% 302,840 Social Services 10,155,398 10,324,942 12,224,040 4,889,464 40.00% 3,968,595 Public Assistance 7,905,017 9,351,002 8,271,854 3,474,453 42.00% 3,436,968 Veteran's Services 178,634 180,399 186,475 78,475 42.08% 71,634 Restitution 100,304 103,322 117,367 39,449 33.61% 38,655 Human Services App . 90,780 136,805 50,000 20,482 40.96% 75,298 Library 941,972 910,122 995,701 360,488 36.20% 337,211 Cultural & Recreational App. 150,000 153 ,000 185,000 150,000 81.08% Parks & Recreation 403,871 435 ,005 861,680 365,177 42.38% 179,266 Education Board of Education -c urrent 21,523,700 21,267,993 21 ,420,138 8,925,058 41.67% 8,861,664 Board of Education -capital 280,707 111,885 Board of Education -teachers 1,252,000 1,055,200 84.28% Centra l Carolina -current 928,467 993,967 1,019,467 424,778 41.67% 458 ,7 34 Central Carolina -capital 30,500 Ce ntral Carolina -health science 798,517 332,715 41.67% Central Carolina -works 25,000 Central Carolina -DOT 70,000 Subtotal -Operating $ 93,213,943 $ 95,752,177 $ Expenditures 103,052,124 $ 41,019,883 39.80% $ 37,112,688 lnterfund Transfers 64,701 2,145,446 1,359,842 43,334 Debt Service 44,265,436 52,688,961 16,715,631 9,868,473 59.04% 16,088,184 Contingency 197,425 Subtotal Other Financing $ 44,330,137 Uses: $ 54,834,407 $ 18,272,898 $ 9,868,473 54.01% $ 16,131,518 Total Expenditures $ 137,544,080 $ 150,586,584 $ 121,325,022 $ 50,888,356 41.94% $ 53,244,206 U:\My Documents\Monthly Reports\2016 · 2017\November 2016 · Financial Statements.xlsx 2 010317a HC BOC Page 62 HARNETI COUNTY FINANCIAL SUMMARY REPORT 12/21/2016 November, 2016 GENERAL FUND Total Unaudited FYE 2017 FYE 2017 Percent Same Period Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Last Fiscal Year Ad Valorem Taxes Real and Personal $ 53,930,707 $ 55,087,379 $ 55,606,980 $ 29,829,059 53.64% $ 29,163,650 Motor Vehicles 5,712,141 6,185,750 5,888,405 2,220,077 37.70% 2,090,890 Sales Tax 16,757,810 17 ,680,977 19,008,522 2,359,422 12.41% 2,482,047 Other taxes 1,053,493 1,1 69,389 1,250,000 445,391 35.63% 397,884 Permits & Fees 2,515,489 2,965,577 3,365,051 1,229,013 36.52% 935,958 Intergovernmental Revenue 18,884,854 20,274,012 19,018,702 5,640,125 29.66% 5,589,876 Sales & Services 7,838,973 9,102,250 9,653,887 2,755,348 28.54% 2,628,492 Other Revenues 3,741,739 3,394,295 3,767,890 1,164,234 30.90% 449,145 Rents, Concessions & Fees 69,215 73,655 70,609 28,732 40.69% 24,469 Subtotal -Operating Revenues 110,504,421 115,933,284 117,630,046 45,671,401 38.83% 43,762,411 Investment Earnings 8,437 97,339 30,000 58,106 193.69% 4,828 Other Financing Sources 29,108,938 37,018,000 5,938,000 lnterfund Transfers 322,415 7,501 2,818,010 7,501 Fund Balance Appropriated 846,966 Subtotal Other Financing 29,439,790 37,122,840 3,694,976 58,106 1.57% 5,950,329 Sources: Total Revenues $ 139,944,211 $ 153,056,124 $ 121,325,022 $ 45,729,507 37.69% $ 49,712,740 Revenues over/ (under) $ 2,400,131 $ 2,469,540 $ (5,158,849) (3,531,466) expenditures U:\Mv Oocuments\Monthly Reports\2016 -201 7\November 2016 -Financial Statements.xis • 3 010317a HC BOC Page 63 November 2016 October 2016 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 January 2016 December 2015 November 2015 HARNETI COUNTY FINANCIAL SUMMARY REPORT PNC $ $ $ $ $ $ 4,836,176 $ $ $ 3,888,938 $ 6,184,218 $ 10,575,231 $ $ $45,000,000 $35,000,000 $25,000,000 $15,000,000 638,944 $ $ $ $ $ $ $ $ $ $ $ $ $ November, 2016 GENERAL FUND Cash and Investments Fidelity MBS 8,950,242 $ 10,149,294 11,893,456 $ 9,598,367 1,401,847 $ 9,611,806 $ 10,830,323 $ 10,288,522 $ 10,288,522 $ 6,310,697 $ 5,910,697 $ 5,910,697 $ 5,460,397 $ 4,715,250 $ 4,715,250 $ 4,715,250 Ca sh Flow ~'Q~ cf>"'{ ~i' J} ,$.:., Q, ~ ,."' ,....,:;; ... ~ ,fc ' .. §' . "'b ~~ ~ ~0 V 9s: ';>' ) 'S"' '(-'< ~L ~4, '->"' ~'b :,l;,'b '<"' Debt Service and Transfer Requirements Current Year Outstanding Interest $ 3,797,212 $ 36,234,829 Principal 13,068,967 121,681,341 Transfers Out $ 16,866,179 $ 157,916,170 NCCMT $ 11,410,145 $ 4,576,239 $ 9,898,592 $ 13,870,895 $ 14,611,996 $ 15,052,435 $ 22,909,111 $ 28,256,262 $ 31,321,226 $ 29,217,771 $ 27,749,119 $ 27,050,869 $ 24,697,474 U:\Mv Oocument s\M onthl y Reports\2016 · 2017\Novem ber 2016 · Financial St atem ent s.xls,c 12/21 /2016 Total $ 30,509,681 $ 26,068,062 $ 20,912,246 $ 24,701,218 $ 24,900,517 $ 30,177,132- $ 29,219,808 $ 34,166,959 $ 41,120,861 $ 40,862,386 $ 43,039,600 $ 32,405,064 $ 29,412,724 4 010317a HC BOC Page 64 HARNETT COUNTY FINANCIAL SUMMARY REPORT November, 2016 12/21/2016 GENERAL FUND Estimated Fund Balance In the governmental fund financial statements, fund balance is composed of five classifications designed to disclose the hierarchy of constraints placed on how fund balance can be spent. They are as follows: This classification includes amounts that cannot be spent because they are either (a) not in spendable Non-Spendable Fund Balance -form or (b) legally or contractually required to be maintained intact . Restricted Fund Balance - Committed Fund Balance - Assigned Fund Balance - Unassigned Fund Balance - Non Spendable Restricted Committed Assigned Unassigned Total General Fund General Fund Exp enditures Un assigned Fund Balance as a % of Expe nditures The classification includes amount that are restricted to specific purposes externally imposed by creditors or imposed by law. This classification represents the portion of fund balance that can only be used for specific purposes imposed by majority vote by a quorum of the County Commissioners, that can by adoption of an ordinance, commit fund balance. That portion of fund balance that the County intends to use for specific purposes . The County Commissioners have the authority to assign fund balances. This classification represents the portion of fund balance that has not been assigned to another fund or is not restricted, committed, or assigned to specific purposes within the general fund. Unaudited 2012 2013 2014 2015 2016 $ 748,224 $ 451,088 $ 111,181 $ 159,625 $ 159,625 $ 8,789,704 $ 9,433,149 $ 9,260,952 $ 11,496,063 $ 11,496,063 $ 574,133 $ $ $ $ $ $ $ 3,193,811 $ 2,600,000 $ $ 13,212,441 $ 17,959,942 $ 18,732,095 $ 19,417,388 $ 26,017,388 $ 23,324,502 $ 27,844,179 $ 31,298,039 $ 33,673,076 $ 37,673,076 $ 100,900,981 $ 101,852,867 $ 103,330,529 $ 108,508,715 $ 110,000,000 13.09% 17.63% 18.13% 17.89% 23 .65 % Fund Balance % 13.09% 17.63% 18.13% 23.65% 17.89% 21.00% 11.00% 1.00% 2012 2013 2014 2015 2016 The Harnett County Board of Commissioners have approved a fund balance policy which strives to maintain a minimum fund balance of 15%. U:\My Oocuments\Monthly Rep-0rts\2016 . 20 17\November 2016 . Fina ncia l Statement s.xlsx 5 010317a HC BOC Page 65 HARNETT COUNTY FINANCIAL SUMMARY REPORT 12/21/2016 November, 2016 PUBLIC UTILITIES FUND FYE 2017 Activity Total Unaudited FYE 2017 (includes Percent Same Period Department FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year Admin/CSR/Meter Services $ 6,369,116 $ 4,601,220 $ 4,309,421 $ (214,877) $ 1,480,227 Water Treatment 3,965,881 4,376,387 5,000,402 1,642,520 32.85% 1,576,039 Wastewater Treatment 1,908,016 2,048,055 2,711,883 863,687 31.85% 619,110 Wastewater Treatment SHWW 1,869,169 2,088,743 2,720,882 673,866 24.77% 678,371 Distribution 3,607,800 4,119,584 4,564,365 1,610,430 35.28% 1,242,979 Collections 3,006,906 2,805,819 3,752,961 1 ,201,707 32 .02% 995,684 Subtotal -Operating $ 20,726,888 $ 20,039,808 $ Expenditures 23,059,914 $ 5,777,333 25.05% $ 6,592,410 lnterfund Transfers 22,607,192 Depreciation 6,395,389 9,327,623 Debt Service 5,106,266 5,230,476 6,717,809 1,508,390 22.45% 1,280,945 Subtotal Other Financing $ 34,108,847 Uses: $ 14,558,099 $ 6,717,809 $ 1,508,390 22.45% $ 1,280,945 Total Expenditures $ 54,835,735 $ 34,597 ,907 $ 29,777,723 $ 7,285,723 24.47% $ 7,873,355 Total Unaudited FYE 2017 FYE 2017 Percent Same Period Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Last Fiscal Year Intergovernmental Revenue $ 3,703 $ 3,703 $ 3,703 $ $ Sales & Services 30,134,602 32,563,219 29,448,080 12,749,658 43.30% 14,314,730 Other Revenues 2,023,403 4,130,449 275,000 119,798 43.56% 475,089 Rents, Concess. & Feees 172 2,105 678 Subtotal -Operating $ 32,161,880 Revenues $ 36,699,476 $ 29,726,783 $ 12,870,134 43.29% $ 14,789,819 Other Finance Sources 13,731,430 320,484 lnterfund Transfers 1,452,130 450,000 Fund Balan ce Appropriated 50,940 Subtotal Other Financing $ Sources : 15,183,560 $ 770,484 $ 50,940 $ $ Total Revenues $ 47,345,440 $ 37,469,960 $ 29,777,723 $ 12,870,134 43.22% $ 14,789,819 Revenues over/ (under) $ (7,490,295) $ $ $ 6,916,464 expenditures 2,872,053 5,584,411 U:\My Oocuments\Monthly Reports\2016 -2017\November 2016 • Financial Statements.xlsx 6 010317a HC BOC Page 66 November 2016 October 2016 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 January 2016 December 2015 November 2015 HARNETI COUNTY FINANCIAL SUMMARY REPORT PNC $ 31,878,365 $ 31,059,095 $ 29,921,800 $ 30,074,922 $ 28,301,352 $ 27,213,474 $ 28,848,875 $ 30,683,192 $ 31,388,435 $ 29,859,796 $ 29,009,846 $ 24,228,551 $ 24,058,100 $40,000,000 $30,000,000 $20,000,000 $ $ $ $ $ $ $ $ $ $ $ $ $ November, 2016 PUBLIC UTILITIES FUND Cash and Investments Lockbox 4,312,453 4,075,830 4,030,784 3,836,649 3,467,807 3,582,342 3,432,473 3,316,449 3,343,019 3,507,930 3,010,381 3,662,494 3,267,333 Cash Flow i!l ii "°& .;:,<} :S-4, <I, "<I, 0~ <I,~ .;:,'1c 'i ,.;:,<' -._7,4. ~~ ~ '<!-0 ~" 'I' ' "' '?-~ \{; \4, '-,<I, _._7, .;:,7> "' "°' '<<I, Debt Service and Transfer Requirements Current Year Outstanding Interest $ 2,739,111 $ 26,581,443 Principal $ 3 ,868,937 73,850,351 Tran sfers Out $ $ 6,608,048 $ 100,431,795 NCCMT $ 588,228 $ 585,783 $ 585,023 $ 585,023 $ 583,368 $ 583,368 $ 581,211 $ 577,919 $ 570,299 $ 555,108 $ 554,829 $ 553,621 $ 552,071 U:\My Oocuments\Monthly Reports\2016 -20 17\November 2016 -Finan cial Stateme nts .xlsx 12/21/2016 Total $ 36,779,046 $ 35,720,707 $ 34,537,607 $ 34,496,594 $ 32,352,527 $ 31,379,183 $ 32,862,559 $ 34,577,560 $ 35 ,301,753 $ 33 ,922,833 $ 32,575,057 $ 28,444,666 $ 27,877,505 7 010317a HC BOC Page 67 HARNETT COUNTY FINANCIAL SUMMARY REPORT 12/21/2016 November, 2016 SOLID WASTE FUND FYE 2017 Activity Total Unaudited FYE 2017 (includes Percent Same Period Department FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year Solid Waste $ 4,555,419 $ 5,170,892 $ 5,828,818 $ 1,914,522 32.85% $ 1,906,398 Subtotal -Operating $ 4,555,419 $ 5,170,892 $ Expenditures 5,828,818 $ 1,914,522 32.85% $ 1,906,398 Other Financing Uses 1,396,177 lnterfund Transfers 113 Depreciation 345,724 445,290 Debt Service 529,747 540,939 544,828 249,883 45.86% 16,906 Subtotal Other Financing $ 2,271,648 Uses: $ 986,228 $ 544,828 $ 249,883 45.86% $ 17,019 Total Expenditures $ 6,827,067 $ 6,157,120 $ 6,373,646 $ 2,164,405 33.96% $ 1,923,417 Total Unaudited FYE 2017 FYE 2017 Percent Same Period Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Last Fiscal Year Taxes $ 234,276 $ 268,129 $ 219,000 $ 81,014 36.99% $ 63,515 Intergovernmental Revenue 25,000 133,790 61,000 Sales & Services 5,165,089 5,314,394 5,265,540 2,585,851 49.11% 2,345 ,038 Other Revenues 499,631 670,770 413 10,871 Rents, Concess . & Feees 276 1,291 20,000 404 2.02% 43 Subtotal -Operating $ 5,924,272 Revenues $ 6,388,374 $ 5,565,540 $ 2,667,682 47.93% $ 2,419,467 Other Finance Sources 1,402,161 917 lnterfund Transfers Fund Balance Appropriated 808,106 Subtotal Other Financing $ Sources: 1,402,161 $ 917 $ 808,106 $ $ Total Revenues $ 7,326,433 $ 6,389,291 $ 6,373,646 $ 2,667,682 41.85% $ 2,419,467 Revenuesover/(unde~ $ $ $ 503,277 $ expenditures 499,366 232,171 496,050 U:\M y Docume nts\Monthly Reports\2016 -2017\November 2016 -Financial St atements.xlsx 8 010317a HC BOC Page 68 HARNETT COUNTY FINANCIAL SUMMARY REPORT 12/21/2016 November, 2016 SOLID WASTE FUND Cash and Investments PNC BB&T First Bank NCCMT Total November 2016 $ 723,455 $ 703,192 $ 649,795 $ 159,310 $ 2,235,752 October 2016 $ 143,512 $ 679,050 $ 628,517 $ 78,246 $ 1,529,324 September 2016 $ $ 623,360 $ 608,194 $ 78,246 $ 1,309,800 Augu st 2016 $ 596,631 $ 637,923 $ 589,976 $ 78,243 $ 1,902,774 July 2016 $ 706,906 $ 613,495 $ 567,589 $ 4,902 $ 1,892,893 June 2016 $ 953,476 $ 595,845 $ 549,127 $ 4 ,902 $ 2,103,350 May 2016 $ 1,030,073 $ 577,211 $ 534,532 $ 254,500 $ 2,396,316 April 2016 $ 1,106,636 $ 555,533 $ 517,182 $ 185,532 $ 2,364,882 March 2016 $ 1,322,008 $ 533,722 $ 501,869 $ 185,532 $ 2,543,131 February 2016 $ 1,453,177 $ 504,847 $ 477,173 $ 60,920 $ 2,496,117 January 2016 $ 1,838,468 $ 495,010 $ 469,484 $ 123,226 $ 2,926,188 December 2015 $ 1,157,547 $ 482,090 $ 451,079 $ 123,226 $ 2,213,942 November 2015 $ 795,755 $ 469 ,359 $ 439,402 $ 123,226 $ 1,827,742 Cash Flow $3,000,000 $2,000,000 $1,000,000 i!l il' :Q~ .::,">" :s"' e, ~'I>"' ~~ ,,,e-oc'5' e-{:' """ '> .. /' ,o' ,...,,. "<:'o :(I" '?' "(-:(I 'b" e,'-cf ~'b .::,'I> ~ :o' ,;:." ~ '<e, ','I> e, j!> e,<.; ,,,e- Q ~o Debt Service and Transfer Requirements Current Year Outstanding Interest $ 74,246 $ 299,593 Principa l 314,023 2,599,133 Transfers Out $ 388,269 $ 2,898,726 U:\My Documents\Mont hly Reports\2016 · 2017\November 20 16 -Finan cial St ateme nts.xl s,c 9 010317a HC BOC Page 69 HARNETI COUNTY FINANCIAL SUMMARY REPORT 12/21/2016 November, 2016 WORKER'S COMPENSATION FUND FYE 2017 Activity Total Unaudited FYE 2017 (includes Percent Same Period Category FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year Fixed Cost $ 29,000 $ 21 ,000 $ 32,000 $ 7,000 21.88% $ 7,000 Claims Funded 123,636 3,093,822 1,093,000 280,919 25 .70% 589,646 Total Expenditures $ 152,636 $ 3,114,822 $ 1,125,000 $ 287,919 25.59% $ 596,646 Total Unaudited FYE 2017 FYE 2017 Percent FYE 2016 Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Activity Departmental Charge $ 1,821,371 $ 1,711,483 $ 975,000 $ 411,779 42.23% $ 378,325 Other revenues 250,795 441 ,7 14 150,000 69,911 46.61% $ 106,600 Fund Balance Appropriated Total Revenues $ 2,072,166 $ 2,153,197 $ 1,125,000 $ 481,690 42.82% $ 484,925 Revenues over/ (under) $ expenditures 1,919,530 $ (961,625} $ 193,771 $ (111,721} Cash and Investments PNC NCCMT Total November 2016 $ 2,582,294 $ 1,211,772 $ 3,794,066 October 2016 $ 2,487,719 $ 1,211,772 $ 3 ,699,491 September 2016 $ 2,533,314 $ 1,211,772 $ 3,745,086 August 2016 $ 1,669,764 $ 1,211 ,772 $ 2,881,536 July 2016 $ 1,705,014 $ 1,211,772 $ 2,916,786 June 2016 $ 1,624,481 $ 1,211,772 $ 2,836,253 May 2016 $ 1,692,068 $ 1,211,772 $ 2,903,840 April 2016 $ 1,643,553 $ 1,211,772 $ 2,855,325 March 2016 $ 1,711,933 $ 1,211,772 $ 2,92 3,705 February 2016 $ 1,532,422 $ 1,211,772 $ 2,744,194 January 2016 $ 1,556,134 $ 1,211,7 72 $ 2,767,906 December 2015 $ 1,193,599 $ 1,211,772 $ 2,405,371 November 2015 $ 1,273,094 $ 1,211,772 $ 2,484,866 Cash Flow $3,000,000 $2 ,000,000 $1,000,000 :¢~ :¢~ 'l,\ .;--:,..-\ l' ,o (:-"<:> ~ ....,_, _,<:-'l, ~~"" -~ '<' o"' Oc.; ,_'l; 'I'_, ',; 'l'<:i ,r.; :<." '" ' ~ ,l ~~ _,~ _,~ :¢fl, ~ :.<>' '<fl, .... ~"' 'l,(;/' <:-~ 'l,r.; ,,,_e <;) ":;-0 U:\My Documents\Monthly RePorts\2016 . 2017\November 2016 -Fin ancial Stat ements.xlsx 10 010317a HC BOC Page 70 HARNETI COUNTY FINANCIAL SUMMARY REPORT November, 2016 Liability as of July 1 Current year claims and changes in estimates Actual claim payments Liability as of end of month U:\M y Docum ents\Monthly Reports\2016 . 2017\November 2016 . Fi nancial Stat ement s.xl sx WORKER'S COMPENSATION FUND Liability $ 4,690,195 65,892 18,305 $ 4,737,782 # of Claims this fiscal year 12/21/2016 26 11 010317a HC BOC Page 71 HARNETT COUNTY FINANCIAL SUMMARY REPORT 12/21/2016 November, 2016 EMPLOYEE CLINIC FUND FYE 2017 Activity Total Unaudited FYE 2017 {includes Percent Same Period Department FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year Employee Clinic $ 121,440 $ 140,835 $ 177,232 $ 52,384 29.56% $ 44,238 Total Expenditures $ 121,440 $ 140,835 $ 177,232 $ 52,384 29.56% $ 44,238 Total Unaudited FYE 2017 FYE 2017 Percent FYE 2016 Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Activity Departmental Charge $ 228,950 $ 242 ,612 $ 177,232 $ 60,825 34.32% $ 97,675 Other revenues Fund Balance Appropriated Total Revenues $ 228,950 $ 242,612 $ 177,232 $ 60,825 34.32% $ 97,675 Revenues over/ (under) $ $ $ $ expenditures 107,510 101,777 8,441 53,437 Cash and Investments PNC NCCMT Total November 2016 $ 644,850 $ 29,241 $ 674 ,091 October 2016 $ 646,455 $ 29,241 $ 675,697 September 2016 $ 647,665 $ 29,241 $ 676,906 August 2016 $ 645,243 $ 29,241 $ 674,484 July 2016 $ 643,903 $ 29,241 $ 673,145 June 2016 $ 640,890 $ 29,241 $ 670,132 May 2016 $ 629,731 $ 29,241 $ 658,972 April 2016 $ 634,966 $ 29,241 $ 664,207 March 2016 $ 626,534 $ 29,241 $ 655,776 February 2016 $ 619,752 $ 29,241 $ 648,994 January 2016 $ 612,081 $ 29,241 $ 641,322 Decemb er 2015 $ 602,255 $ 29,241 $ 631,496 November 2015 $ 592,428 $ 29,241 $ 621,670 Ca sh Flow $700,000 $600,000 $500,000 -:oq,' ':0,$-q,<. <} q,(:' '-0 ~'O ~ .... ~"" .::,"'q, ,fl>"" ~~ °"' o"" o<-'-c '?-.::, ', '?-<:/ ,« <:-\ 'b<:-\ <$-'<' c.,"'<:/ ~'b .::,'b q,'--:o' "'.::, /:i '<<l, -..,'b <l, ~ q,(J .:,'b <:, ""o U:\My Oocuments\Monthly Reports\2016 • 201 7\Novembe r 2016 -Financial Stat ements.,c lsx 12 010317a HC BOC Page 72 November 2016 October 2016 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 January 2016 December 2015 November 2015 HARNETI COUNTY FINANCIAL SUMMARY REPORT November, 2016 200 150 100 50 0 # of Visits 141 116 150 145 144 162 171 149 163 159 182 196 132 EMPLOYEE CLINIC FUND Employee Clinic Utilization Health Prevention # Flu shots # Pneumonia shots Patient Flow ~l' ~cf cf ~ ,,,<$' '-0 ~-<;; ~ \~.:;.. :e:-"' ~ o.., oc.; ,._,,, '?-v \v ~'I> ~ c.f<:/ U:\My Documents\Monthly Reports\2016 -201 7\November 2016 -Financial Statements.xlsx 12/21/2016 13 010317a HC BOC Page 73 Category Paid Claims Fixed Cost Wellness Total Expenditures Revenues: Medical Premium Equivilents Other revenues Total Revenues Revenues over/ (under) expenditures November 2016 October 2016 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 January 2016 December 2015 November 2015 HARNETT COUNTY FINANCIAL SUMMARY REPORT November, 2016 FYE 2015 $ 5,205,337 655,329 1,507 $ 5,862,173 FYE 2015 $ 6,687,178 10,783 $ 6,697,961 MEDICAL INSURANCE FUND Unaudited FYE 2016 $ 6,616,284 634,709 8,355 $ 7,259,348 Unaudited FYE 2016 $ 6,737,032 26,178 $ 6,763,210 FYE 2017 Adjusted Budget $ $ 5,650,000 795,000 10,000 6,455,000 FYE 2017 Adjusted Budget $ $ 6,443,000 12,000 6,455,000 $ 835,788 $ (496,138 ) PNC $ 1,952,986 $ 1,869,553 $ 1,877,798 $ 1,125,368 $ 967,054 $ 1,035,476 $ 866,947 $ 964,355 $ 1,196,881 $ 1,354,214 $ 1,351,919 $ 1,222,061 $ 1,387,910 $2,$00,000 $2,000,000 $1,500,000 $1,000,000 Cash and Investments Cash Flow FYE 2017 Activity (includes encumbrances) $ 2,824,949 294,457 2,382 $ 3,121,788 FYE 2017 Activity $ 3,007,241 15,151 $ 3,022,392 $ (99,396) NCCMT $ 543,297 $ 543,297 $ 543,297 $ 543,297 $ 543,297 $ 543,297 $ 543,297 $ 543,297 $ 543,297 $ 543,297 $ 543,297 $ 543,297 $ 543,297 U:\My Documents\Monthly RePorts\2016-2017\November 2016 -Ftnancial Stat ement s.xlsx 12/21/2016 Total Percent Same Period to Date Last Fiscal Year 50,00% $ 2,319,785 37.04% 381 ,478 23.82% 7,174 48.36% $ 2,708,437 ====::::::== Total Percent FYE 2016 to Date Activity 46.67% $ 2,688,100 126.26% 22,372 46.82% $ 2,710,472 ====::::::== $ 2,035 Total $ 2,496,283 $ 2,412,851 $ 2,421,096 $ 1,668,665 $ 1,510,351 $ 1,578,773 $ 1,410,244 $ 1,507,653 $ 1,740,178 $ 1,897,511 $ 1,895,216 $ 1,765,358 $ 1,931,207 14 010317a HC BOC Page 74 November 2016 October 2016 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 January 2016 December 2015 November 2015 Year to Date (membership = avg) HARNETT COUNTY FINANCIAL SUMMARY REPORT November, 2016 MEDICAL INSURANCE FUND Medical Paid Claims Summary Employees & Total Pre-65 Retirees Membership Net Paid Claims Fixed Cost 841 1,265 $ 450,496.19 $ 58,245.17 835 1,253 $ 475,315.79 $ 93,186.53 830 1,242 $ 949,451 .70 $ 58,166.03 827 1,238 $ 472,478.84 $ 58,462 .25 830 1,237 $ 567,120.08 $ 117,732.75 826 1,201 $ 749,785.30 $ (48,146.18) 821 1,195 $ 644,458.97 $ 18,765.56 819 1,190 $ 846,544.07 $ 59,316.96 824 1,192 $ 613,689.61 $ 55,057.79 829 1,199 $ 476,696.71 $ 57,028.00 820 1,191 $ 418,525.31 $ 56,097.08 812 1,177 $ 448,829.22 $ 52,614.19 808 1,173 $ 531,699.65 $ 59,136.25 825 1,215 $ 7,645,091.44 $ 695,662.38 Medical Plan Los s Ratio 175% 150% 125% 100% 75% 50% ,?e5 cfe5 ':Qe' .;;'>'-$-4. c A ,,.c ov "'~ ,;;'lo " .;;"' ~'I> z~ ><-..,_.o R" 'I' ') "?-'< ,<.; "' 'l>,4. e' s"' ~'I> ,;;'I> e' "°' <::',:, ,? '<"' ','I> fl, ~ fl,<.; c' <;> -._.o"' U:\My Documents\M on thly Reports\2016 . 2017\Novembe r 2016. Financial Statement s.xls,c 12/21/2016 Loss Premium Ratio Equivalent 84.69% $ 600,704.99 94.38% $ 602,333.27 161.13% $ 625,355.69 86.09% $ 616,736.38 110.73% $ 618,468.30 112.65% $ 622,838.33 121.42% $ 546,217.69 166.24% $ 544,921.50 122.98% $ 543,783 .54 97.08% $ 549,770.71 86.93% $ 545,957.33 92 .18% $ 544,006.75 108.27% $ 545,697.46 111.11% $ 7,506,791.94 15 010317a HC BOC Page 75 HARNETT COUNTY FINANCIAL SUMMARY REPORT 12/21/2016 November, 2016 DENTAL INSURANCE FUND FYE 2017 Activity Total Unaudited 2016-2017 (includes Percent Same Period Category FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year Paid Claims $ 306,584 $ 296,421 $ 500,000 $ 163,144 32.63% $ 116,744 Fixed Cost 35,323 36,698 45,000 14,451 32.11% 15,168 Total Expenditures $ 341,907 $ 333,119 $ 545,000 $ 177,595 32.59% $ 131,912 Total Unaudited 2015-2016 FYE 2016 Percent FYE 2016 Revenues: FYE 2015 FYE 2016 Adjusted Budget Activity to Date Activity Dental Premium Equivilents $ 544,448 $ 369,211 $ 545,000 $ 188,229 34.54% $ 149,283 Other revenues Total Revenues $ 544,448 $ 369,211 $ 545,000 $ 188,229 34.54% $ 149,283 Revenues over/ (under) $ $ expenditures 202,541 36,092 $ 10,634 $ 17,371 Cash and Investments PNC NCCMT Total November 2016 $ 280,718 $ $ 280,718 October 2016 $ 278,083 $ $ 278,083 September 2016 $ 283,750 $ $ 283,750 August 2016 $ 269,750 $ $ 269,750 July 2016 $ 278,279 $ $ 278,279 June 2016 $ 270,084 $ $ 270,084 May 2016 $ 262,899 $ $ 262,899 April 2016 $ 259,621 $ $ 259,621 March 2016 $ 255,744 $ $ 255,744 February 2016 $ 262,475 $ $ 262,475 January 2016 $ 255,653 $ $ 255,653 December 2015 $ 257,742 $ $ 257,742 November 2015 $ 251,362 $ $ 251,362 Cas h Flow $300,000 $275,000 $250,000 $225,000 '$:)re-':.o<V ~' ~ -s"" e. " e.~ ..._o ~ ~ o"' oc.; ,._e. '?'" " .::,<:' ~'I, ,':::-'<:' '<' '-l~ " '?'<:/. ,c.; ,..;., /" cv ~'I, "'I, Q) "°' <:-" ~ ~ '<e. ','I, e. e.c.; .,.e. 0 '<!;-0 U :\My Oocumen t s\Monthly Reports\2016 -2017\November 2016 -Financial Statement s.xls,c 16 010317a HC BOC Page 76 HARNETI COUNTY FINANCIAL SUMMARY REPORT 12/21/2016 November, 2016 DENTAL INSURANCE FUND Dental Paid Claims Summary Total Loss Premium Total Employees Membership Net Paid Claims Fixed Cost Ratio Equivalent November 2016 847 1,350 $ 27,494.20 $ 3,749.46 82.49% $ 37,877.15 October 2016 838 1,341 $ 20,172.90 $ 3,412.97 62.44% $ 37,772.52 September 2016 812 1,312 $ 38,929.95 $ 3,600.88 113.34% $ 37,526.11 August 2016 813 1,323 $ 35,594.70 $ 3,570.29 104.91% $ 37,330.66 July 2016 810 1,316 $ 31,416.37 $ 4,006.42 93.83% $ 37,752.67 June 2016 671 1,114 $ 28,488.90 $ 6,202 .76 90.84% $ 38,188.97 May 2016 667 1,110 $ 22,062.20 $ 3,084.92 84.50% $ 29,760.98 April 2016 659 1,100 $ 31,526.79 $ 3,033.66 115.55% $ 29,909.42 March 2016 660 1,101 $ 29,696.70 $ 3,122.20 110.76% $ 29,629.84 February 2016 660 1,101 $ 20,728.10 $ 3,075.60 76.42% $ 31,147.59 January 2016 658 1,105 $ 27,163.98 $ 3,056.96 102.76% $ 29,408.35 December 2015 649 1,093 $ 20,264.80 $ 3,047.64 77.38% $ 30,126.24 November 2015 648 1,090 $ 19,987.80 $ 3,010.36 74.83% $ 30,735.68 Year to Date (membership $ $ $ = avg) 722 1,189 353,527.39 45,974.12 91.38% 437,166.18 Dental Plan Loss Ratio 1 25% U:\Mv Oocuments\Monthly Reports\2016 -2017\November 2016 -Financial St atements.xlsx 17 010317a HC BOC Page 77 HARNETT COUNTY FINANCIAL SUMMARY REPORT 12/21/2016 November, 2016 * BOARD OF EDUCATION FYE 2017 Activity Total Unaudited 2016-2017 (includes Percent Same Period Fund Group: FYE 2015 FYE 2016 Adjusted Budget encumbrances) to Date Last Fiscal Year State Fund Expenditures s 102,207,084 $ 122,184,895 $ 44,601,764 36.50% Revenues $ 102,223,378 $ 122,184,895 $ 33,467,167 27.39% s 16,295 $ (11,134,597) Local Current Expense Fund Expenditures 19,279,878 26,535,338 10,657,759 40.16% Revenues 21,520,806 26,535,338 10,032,703 37 .8 1% s 2,240,928 $ (625,056) Federal Grant Fund Expenditures 9,658,731 14,353,150 4,117,142 28.68% Revenues 9,670,260 14,353,150 3,217,989 22.42% s 11,528 $ (899,153) Capital Outlay Fund Expenditures 2,990,946 1,020,323 Revenues 2,681,150 1,020,323 142 0.01% s {309,796) $ 142 Child Nutrition Fund Exp enditures 9 ,324,806 11,365,310 3,091,283 27.20% Revenues 9,246,428 11,365,310 2,750,157 24.20% s (78,378) $ {341,126) Dunn District Fund Expenditures 292,697 330,250 137,048 41.50% Revenues 284,577 330,250 66,429 20.11% s (8,120) s (70,619) Local Restricted Fund Expenditures 3,813,528 7,504,811 3,185,832 42 .45% Revenues 4,694,184 7,504,811 1,436,017 19.13% s 880,656 $ (1,749,815) Total All Funds Expenditures 147,567,670 183,294,077 65,790,828 35.89% Revenues 150,320,783 183,294,077 50,970,603 27.81% s 2,753,113 $ {14,820,225) • Latest available numbers from the Board of Education's web site. U :\M y Documents\Monthly Reports\2016 -2017\November 2016 -Financial Statements .,c\sx 18 010317a HC BOC Page 78 November October September August July June May April March February January December November 2016 2016 2016 2016 2016 2016 2016 2016 2016 2016 2016 2015 2015 Month 1 Month 1 Revd Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Final 21,000 20,500 20,000 19,500 HARNETT COUNTY FINANCIAL SUMMARY REPORT November, 2016 * BOARD OF EDUCATION Local Currrent Expense Cash and Investments Capital Outlay $ 10,442,838 $ 59,S09 $ 8,709,721 $ 59,476 Cas h Flow Public School Membership ADM MLD ADM Change MLD Change 20,483 20,615 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Harn ett County Schoo l Membe r sh ip U:\My Oocuments\Monthly Reports\2016 -2017\November 2016 -Financial St atements.xlsx 12 /21/2016 Total $ $ $ $ $ $ $ 10,502 ,347 $ $ 8,769,197 $ $ $ $ Fiscal Year 2016-2017 Initial Allotment ADM MLD 0 19 010317a HC BOC Page 79 HARNETT COUNTY SALES TAX ANALYSIS BY ARTICLE 1. Current year activity : Fiscal Year 2016 July, 2016 August, 2016 September, 2016 October, 2016 November, 2016 December, 2016 January. 2017 February, 2017 March, 2017 April, 2017 May. 2017 June. 2017 Year over Year Chan_2e Article 39 $ 342,547.33 $ 499.004.02 $ 631,866.15 $ $ $ $ $ $ $ $ $ $ 1,473,417.50 ·2.85% 2. Comparison to prior year : Fiscal Year 2016 Artlcle39 July, 2015 $ 578,603.16 August, 2015 $ 360,595.60 September, 20 t 5 $ 577,428.49 October. 2015 $ 575.996.92 November. 2015 $ 557.422.21 December, 2015 $ 653.599.14 January. 2016 $ 52f..105.03 February, 2016 $ 574 221.44 March. 2016 $ 678.048.85 April. 2016 $ 633.796.65 May, 2016 ~ 615.963 14 June, 2016 $ 661.520 97 $ 1,516,627.25 3 .. ~Reconciliation to general ledger : Balance to HTE Activit~ 110-0000-313.30-01 $ 1,473,417.50 110-0000-313.30-02 $ 1,299,594.64 110-0000-313.30-03 $ 451,840.64 110-0000-313.30-04 $ 480,805.98 110-0000-313.30-05 $ 903,681.29 110-0000-313.30-06 $ 357.89 110-0000-313.30-07 $ (270,442.20) 110-0000-313.30-08 $ (483,284.51) $ 3.855.971.23 242-0000-313.30-00 $ 280,021.11 226-0000-313.30-10 $ 963,080.61 225·0000-313.30-10 $ 404.125.59 General Fund Artlcle40 Article 42 $ 419,514.05 $ 128,001.89 $ 449,495.13 $ 161,297.39 $ 430,585.46 $ 191,506.70 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,299,594.64 $ 480,805.98 2.77% ·2.14% General Fund Article 40 Artlcle42 $ 436,808.62 $ 177,618.90 $ 410,372.75 $ 135,077.55 $ 417.424.58 $ 178,624.89 l-392 635.32 $ 180.693.73 $ 413.889.89 $ 175.088 22 $ 501.682.04 $ 202.904.05 $ 3G4 863.82 $ 171.223.66 $ 381.648.27 $ 181.476.89 $ 455.920.69 $ 201.080.82 $ 454.178.93 s 194.757.27 $ 443 672.77 $ 189.659.90 $ 479.606.63 $ 199.540.37 $ 1,264,605.95 $ 491,321.34 Over/(Under) Bud2et Bud2et $ 7,215,261 $ (5,741,843.50) $ 5,534,591 $ (4,234,996.36) $ 1.877,718 $ (1.425.877.36) $ 2,300,802 $ (1,819.996.02) $ 3,755.435 $ (2,851,753.71) $ $ 357.89 $ (925,285) $ 654,842.80 $ (1,250,000) $ 766,715.49 $ 18,508.522 $ (14.652,550.7Zl. $ 1.223.650 $ (943.628.89) $ 4,000,349 $ (3,037,268.39) $ $ 404.125.59 U:\My Document.s\Monthly Reports\2016 -2017\Sales Tax\Sales Ta,i; 2017 .:.:ts,c Board of Education Article 40 Artlcle42 $ 144,266.60 $ 288,533.20 $ 157,725.20 $ 315,450.39 $ 149,848.85 $ 299,697.69 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 451,840.64 $ 903,681.29 4.76% 4.76% Board of Education Artlcle40 Article 42 $ 151.567.19 $ 303.134.38 $ 136,564.05 $ 273,128.10 $ 143.166.51 $ 286,333.02 $ 131.686.36 $ 263.372.72 > 140.958.83 $ 28191766 $ 173,428.43 $ 346.856.86 $ 119.292.81 $ 238 585.62 $ 126.603.88 $ 253.207.76 $ 159.534.87 $ 319.069.74 $ 156.205.71 $ 312 411.42 s 152.346.44 $ 304 692.88 s 167.413.04 $ 334.826.08 s 431,297.75 $ 862,595.50 Activity Overl(Under) Annualized Budget Annualized (3 months) Bud2et $ 1,803,815 $ (330,397.75) $ 1,383,648 $ (84,053.11) $ 469,430 $ (17,588.86) $ 575,201 $ (94,394.52) $ 938,859 $ (35,177.46) $ $ 357.89 $ (231,321) $ (39,120.95) $ !312,500) $ (170,784.51) $ 4,627,131 $ (771,159.27) $ 305.913 $ (25,891.39) $ 1,000,087 $ (37,006.64) $ $ 404,125.59 8 Agenda Item ____ _ City Hold School Hold Harmless Harmless Article 44 Article 44 •524 Article 46 Article 39 Article 39 Special Districts Total Distribution $ 135.45 $ 321,026.87 $ 84,912.72 $ (91,102.93) $ (189,556.62) $ 68,261.28 $ 1,516,539.84 $ 222.44 $ 321,026.87 $ 138,244.67 $ (94,619.99) $ (171,491.32) $ 94.507.77 $ 1,870,862.57 $ $ 321,026.87 $ 180,968.20 $ (84,719.28) $ (122,236.57) $ 117,252.06 $ 2,115,796.13 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 357.89 $ 963,080.61 $ 404,125.59 $ (270,442.20) $ (483,284.51) $ 280,021.11 I$ 5,503, 198.54 95.40% 0.00% -1.07% 8.45% 10.56% -3.50% 39.83% City Hold School Hold Hannless Harmless Article 44 Artlcle 44 •524 Artlcle46 Artlcle39 Artlcle 39 Special Districts Total Distribution $ 8.20 $ $ 159,278.48 $ (85,821.77) $ (139.379.84) $ 108.590.02 $ 1.235.807.43 $ 50.07 $ $ 89,591.66 $ (83,337.80) $ (172,939.96) $ 72,908.65 $ t ,630,011.54 $ 124.89 $ $ 159,625.27 $ (80,202.92) $ (124,823.23) $ 108.672.94 $ 1,069,839.98 $ 48.57 $ s 157 616.35 s {72,709.85) $ (105.785.92) $ 108.931.26 $ 1.575 472.31 $ d6.49 $ s 151422.13 s (79.452.08) $ (127.07634) $ 105.457.5 t $ 1.449.690.15 $ 97.62 $ $ 179.859.17 s (98.52918) $ (161 982.7:l) $ 123.168.~H $ 1.848.304.14 $ 31.66 $ $ 140.068 73 s (66.014.07) $ (97.954.60) s 100.783.00 $ 1.444.917.88 $ 222.35 $ s 155 488 36 s (69,301.79) $ (97.906.62) $ 108.873.10 $ 1.338.305 04 $ 513.88 $ s 188.242.83 s (87.852.66) $ ( 126.323.56) $ 125.818.15 $ 1.566. 725.55 $ 122.38 $ s 175.765.41 s (87.333.51) $ 1134 913.55) $ 118.998.78 , 1.634.776.26 $ 169.43 $ s 169,711 15 s (85.613.70) $ ( 132.698.2 t l s 115.693.94 $ 1.542.711.39 $ $ 321.02687 s 189,759.93 s (97.191.21) $ (146.878.68) $ 123.036.75 $ 1 788 300 07 $ 183.16 $ -$ 408,495.41 $ (249,362.49) $ (437,143.03) $ 290,171.61 I$ 3,935,658.96 Article 44 *524 Article 46 Sales Tax Sales Tax Article39 Article 40 General Fund Received Prior FY $ 321,026.87 $ 2, 172,201.00 Article 40 Educa1ion Received 10 Date this FY 963,080.61 404.125.59 Article 42 General Fund Interest Earned 3,992.10 Article 42 Educa1ion Article44 $ 1,284.107.48 $ 2.580.318.69 Article 39 City Hold Harmless Article 39 School Hold Harmless Appropriated $ 3,810,227.00 $ 1,540,000.00 Special Districts Available for $ (2,526.119.52) $ 1.040,318.69 Article 44 "524 Sales Tax Appropriation Article 46 Sales Tax 010317a HC BOC Page 80 July 1, 2016 -June 30, 2017 Front Desk -Check-in Appointments Health Clinics Adult Women Wellness Clinic Harnett County Department of Public Health Activities Summary Jul Aug Sep Oct Nov Dec Jan Feb 1033 1246 1326 1125 1054 2 1 1 3 0 Care Coordination for Children (CC4C) 206 187 228 240 230 Child Health -Sick Clinic 95 117 133 106 137 Child Health -Well Clinic 106 193 159 129 99 County Employee Health Clinic 144 145 150 116 141 Familv Plannina 171 155 144 144 142 General Clinic-(BP, BS, Chol.,etc.) 0 0 0 0 0 Immunizations 213 293 471 1298 255 Maternitv (Prenatal Clinic) 198 241 238 222 229 OB Care Manaaement (OBCM) 306 298 275 286 280 Postpartum Home Visits 24 24 26 10 13 Refer/Repeat Pao 1 2 2 1 1 STD Services 90 105 110 88 78 TB Services 169 205 219 132 145 Welcome Babv Home Visits 24 25 26 10 13 Total Services 1749 1991 2182 2785 1763 0 0 0 Reoortable Disease Cases Tuberculosis 0 0 0 1 0 HIV -(Quarterly report) 0 0 0 0 0 AIDS -(Quarter1v report) 0 0 0 0 0 SYPHILIS -{Quarterly reoort) 2 1 0 0 0 OTHERSTD's 38 27 13 11 16 Other (salmonella, campylobacter, etc) 3 2 3 1 1 Total Services 43 30 16 13 17 0 0 0 Health Education Outreach 230 419 385 781 263 Laboratorv Clients 731 836 826 673 665 Laboratorv Tests 1455 1604 1505 1272 1265 HIV Tests 233 203 190 136 156 WIC Active Particioation 3054 3114 3134 3084 Vital Statistics ( Births in-countv ~ I 58 49 47 45 46 Births out-of-countv '' 122 99 128 92 112 Deaths 46 52 41 57 72 Environmental Health # of lmorovement Apps Confirmed 45 48 41 30 37 Number of Permits Issued 39 41 43 35 20 Number of Comoletions 36 34 24 33 38 Number of ExistinQ Permits 22 27 21 27 24 Repair Permits Issued 5 9 6 5 5 Permits Denied 0 0 0 0 0 Food and Lodaina Establishments lnspect'd/Reinspected 76 87 142 62 84 Visits I Critical Voliations Verfication 43 34 42 67 33 Private Water Supplies Aoolications Received 1 3 1 13 2 Home Health Current Patient Caseload 78 74 70 54 50 Admissions 18 19 13 5 5 Discharaes 33 22 12 17 7 Skilled Nursina Visits Made 229 238 184 125 107 Home Health Aide Visits Made 11 6 20 5 5 Soeech Therapy Visits Made 2 0 0 0 0 Physical Therapy Visits Made 146 112 114 81 37 Occuoational Theraov Visists Made 27 9 31 16 0 updated 12/14/2016 Agenda Item __ i ___ _ Mar Apr May Jun h'oTAL AVG. 5784 1156.8 7 1.4 1091 218.2 588 117.6 686 137 .2 696 139 .2 756 151.2 0 0 2530 506 1128 225.6 1445 289 97 19.4 7 1.4 471 94.2 870 174 98 19.6 0 0 0 0 10470 2094 1 0.2 0 0 0 0 3 0.6 105 21 10 2 0 0 0 0 119 23.8 2078 415.6 3731 746.2 7101 1420.2 918 183.6 12386 3096.5 245 49 553 110.6 268 53.6 201 40.2 178 35.6 165 33 121 24.2 30 6 0 0 451 90.2 219 43.8 20 4 326 65.2 60 12 91 18.2 883 176.6 47 9.4 2 0.4 490 98 83 16.6 010317a HC BOC Page 81 Agenda Item g -Harnett County Veterans Services MONTHNEAR: November 2016 1 2 3 4 5 6 7 8 9 10 .. 1 ex ~ < , . s ~ ) s r ' ' Request For Service (Teleohone and In-Person) DATE NAME PG-48 VN -41 OIF -14 K - 7 WWll-1 Total Activities Reporting Form Correspondence Claimant Status Written Action Taken (Claims & Development) Out .... C C: C: 0 -G> ·; 0 -E C: C "' "O c,s "' c,s C: 0 a. a. 0 0 Cl) C: C ,n C :l c,s 0 ::, ;: Q. Cl) c,s Q. e 0 Cl) :e 'ii J c,s z Q. C :C Cl) C I "' I "' 0 "' c,s "' C 0 w C > 0 C "' -c "' ·-... c,s C Cl) -8. "iij en ·3 .... c,s 0 ;t: -s: -c,s 3 Oo c,s G) en ! ... ... c,s -s: -Q. ... 0 Cl) E ... 0 U 0 Cl) Cl) Cl) Cl) Cl) I u. E s ~ ~ CJ )( ~ s: -"O s: ~ 't, 0 Q. ... "O :l s: "' ~ c,s -~ i -; ~ 0 c Q. 0 ~ i "O u 0 Cl) i LL 0 0 0 c( LL w U) zm 664 379 90 49 111 13 12 24 47 6 5 5 7 52 ----· -J-;:7 ~ ~ -~ ~" v ..... ----c.. --Eric Truesdale Harnett County Veterans Officer Walk In: 136 Phone Calls: 664 664 379 90 49 111 13 12 24 47 6 5 5 0 0 7 52 010317a HC BOC Page 82