100316mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
October 3, 2016
The Harnett County Board of Commissioners met in regular session on Monday, October 3,
2016, in the Commissioners Meeting Room, County Administration Building, 102 East Front
Street, Lillington, North Carolina.
Members present:
Staff present:
Jim Burgin, Chairman
Gordon Springle,, Vice Chairman
Abe Elmore, Commissioner
Barbara McKoy, Commissioner
Joe Miller, Commissioner
Joseph Jeffries, County Manager
Paula Stewart, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Burgin called the meeting to order at 9:00 am. Commissioner McKoy led the Pledge
of Allegiance and invocation.
Chairman Burgin called for additions and deletions to the published agenda. Mr. Jeffries
requested adding for consideration: 1) Approval of the EMS Assistant Medical Director
Contract, and 2) Proclamation of Gratitude and Appreciation for First Responders in Harnett
County. Commissioner McKoy moved to add the additional items to the agenda for
consideration. Commissioner Elmore seconded the motion which passed unanimously.
Commissioner Miller moved to approve the agenda as amended. Commissioner Elmore
seconded the motion which passed unanimously.
Commissioner Elmore moved to approve the following items listed on the consent agenda. Vice
Chairman Springle seconded the motion which passed unanimously.
1. Minutes: October 3, 2016 Regular Meeting
2. Budget Amendments:
108 JCPC Psychological Services
Code 110-5899-420.32-64 JCPC Healthy Choices
110-0000-334.41-08 Healthy Choices
109 JCPC Healthy Choices
Code 110-5899-420.32-64 JCPC Healthy Choices
110-0000-334.41-08 Healthy Choices
4,000 increase
4,000 increase
56,756 increase
56,756 increase
October 3, 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 5
110 Health Department
Code 110-7600-441.32-26
110-7600-441.32-68
110-7600-441.33-50
110-7600-441.41-11
110-7600-441.41-13
110-7600-441.43-16
110-7600-441.55-12
110-7600-441.58-01
110-7600-441.58-17
110-7600-441.60-33
110-7600-441.60-36
110-7600-441.60-46
110-7600-441.60-47
110-7600-441.60-53
110-7600-441.64-25
110-0000-399.00-00
114 Public Utilities
Code 531-9000-431.74-74
531-9000-431.74-73
Incentives
Board Members
Contracted Services
Telephone & Postage
Utilities
Maintenance & Repair
Printing & Binding
Training
Travel BOH
Materials & Supplies
Uniforms
Medical Supplies
Food & Provisions
Dues & Subscriptions
Books & Publications
Fund Balance Appropriated
Capital Outlay equipment
Capital Outlay improvement
117 Health Department
Code 110-7600-441.33-45 Contracted Services
110-0000-334.76-12 STD Prevention
118 Cooperative Extension
Code 110-7326-465.60-33 Materials & Supplies
110-0000-331.73-26 Race to the Top
119 Veterans Court Fund
Code 253-4403-441.35-77
253-4404-441.35-77
253-0000-331.88-03
253-0000-331.88-04
Veterans Court
Veterans Court
Veterans Court SAMHSA
Veterans Court BJA
3. Tax rebates, refunds and releases (Attachment 1)
1,000 increase
420 increase
150,000 increase
18,658 increase
2,000 increase
8,546 increase
4,174 increase
7,875 increase
500 increase
59,688 increase
1,000 increase
21,000 increase
800 increase
1,000 increase
4,100 increase
280,761 increase
579,000 increase
579,000 decrease
3,000 increase
3,000 increase
491 decrease
491 decrease
332,277 increase
132,995 increase
332,277 increase
132,995 increase
4. Harnett County Sheriff's Office requested approval to accept a grant in the amount of
$22,240 from the FY 16 Edward Byrne Memorial Justice Assistance Grant Program. The
funds will be used to purchase data storage and/or other IT equipment and/or other
investigative equipment to support the Sheriffs Office needs. There is no local match
required.
October 3, 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 5
5. Harnett County Sheriff's Office requested approval of resolution awarding Sergeant
James Gunter his service weapon for one ($1.00) dollar upon his retirement.
(Attachment 2)
6. Harnett County Sheriff's Office requests approval of resolution authorizing disposition of
six surplus motor vehicles previously used by the Sheriffs Office to the Central Carolina
Emergency Services Training Center. (Attachment 3)
7. Harnett County Public Utilities requested award of construction bid for the Dupree Farms
Waterline Extension Project to Herring-Riverbark, Inc. from Kinston, NC in the amount
of $85,950. The award is contingent upon the receipts of several permits before
construction can begin and is time sensitive due to the grant conditions. (Attachment 4)
8. Harnett County Clerk of Court, on behalf of Harnett County Veterans Treatment Court,
requested authorization to receive funds from Joint Adult Drug Court Grant Program in
the amount of $969,110.89 from SAMHSA and $397,006.58 from BJA for a combined
amount of $1,366,117.47.
9. Harnett County General Services Community Development, in partnership with Harnett
County Public Utilities, requested approval of a water access program for low to
moderately low income (LMI) homeowners in Harnett County. This program,
administered by Community Development, allows approved LMI families access to
water by waiving the water tap fee ($1,800) only, but does require homeowners to
complete the connection to their home at the homeowner's expense. Additional costs
may include permit fees, water lines from tap to home, and deposits.
10. Harnett County Human Resources requested approval to amend the Personnel Ordinance:
Article IV. Recruitment and Employment; Section 3. Recruitment and Advertisement.
11. Harnett County Human Resources requested adoption of the proposed bylaws for the
Harnett County Employee Benefits Committee.
12. Harnett County Engineer, Solid Waste, requested approval to accept $31,000 in DEQ
grant monies for the purchase of two self-contained compactors. The compactors will be
used for recycling collection.
13. Harnett County Cooperative Extension requested approval to accept 2016-2017 contract
amendment in the amount of $3,600 with Harnett County Workforce Development
WIOA Program. This contract agreement includes having Extension's Community Rural
& Development Agent provide readiness training to Harnett County Workforce
Development Young Adults & Youth (14 — 24) who are enrolled in the Workforce
Innovations & Opportunity Act Youth Program.
14. Administration requests approval of the Harnett County 2017 Holiday Schedule
October 3, 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 5
15. Harnett County Finance Officer requests approval of the addition of four new Deputy
Sheriff Positions, (PSN 248, Grade 66) and three new Senior EMT Paramedics (PSN 490,
Grade 59). These positions will become effective January 1, 2017. These positions were
requested as part of the 22016-2017 Fiscal Year to allow the two departments to meet the
citizens needs during periods of high call volume.
16. Administration requests approval of pricing for parcels in the Brightwater Business Park
and Brightwater Science & Technology Park. Harnett County currently contracts with
Avison Young as our commercial broker who provided the following pricing: Retail
Parcels (proposed lots 4, 5, 6, 7, 11, 12, 15, 16) - $175,000 to $230,000 per Acre;
Medical or Retail Parcels (proposed lots 2, 8, 9, 10, 13 & 14) - $150,000 to $230,000 per
acre; and Other Parcels (proposed lots 17-25)- $150,000 to $200,000 per acre
17. Administration requests approval of pricing for parcels in the Western Harnett Industrial
Park. Harnett County currently contracts with Avison Young as our commercial broker
who provided the following pricing: Lots 1-18 - $35,000-$40,000 per acre.
18. Emergency Services Director requested approval of the EMS Assistant Medical Director
Contract between County of Harnett and Erin Wirths, D.O. as the EMS Assistant Medical
Director effective October 3, 2016.
19. Proclamation of Gratitude and Appreciation for First Responders in Harnett County and
the Important Work They do to Keep Our Citizens Safe
Chairman Burgin opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes.
- Jerry Rivas of 364 Twin Ponds Road in Sanford said Harnett County Sheriff's
Department staff asked him to provide his SS# on his renewal NC Concealed Handgun
Permit even though the form states the number as optional.
Commissioner Miller moved to approve the appointments listed below. Commissioner Elmore
seconded the motion which passed unanimously.
HARNETT COUNTY EMPLOYEE BENEFITS COMMITTEE
Susan Dupree, Marie Hairr, Jenny S. Harrop, Tracy Tant, Avis Smith, Gordon Springle
and Joseph Jeffries (nominated by Commissioner Miller) were reappointed to serve an
additional one-year term on this committee expiring October 31, 2017.
APPOINTMENT OF LOCAL FIREMEN'S RELIEF FUND TRUSTEE
Reginald Watson with Benhaven Emergency Services (nominated by Commissioner
Miller) was appointed to serve as a trustee of the Local Firefighter's Relief Fund
October 3, 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 5
Emergency Services Director Jimmy Riddle, on behalf of Erwin Fire and Rescue Squad, Inc.,
petitioned the board for a public hearing regarding the refinancing of annual debt of up to
$1,266,510 by Erwin Fire and Rescue Squad Inc. Staff also requested approval of a resolution
authorizing and approving the refinancing of annual debt following the public hearing.
Chairman Burgin called to order a public hearing on the matter and opened the meeting for
comments from the public. Seeing no one move, Chairman Burgin closed the public hearing.
Commissioner Elmore moved to approve the resolution authorizing and approving the
refinancing of annual debt. Commissioner McKoy seconded the motion which passed
unanimously. (Attachment 5)
There was no County Manager's report or new business.
Commissioner McKoy moved that the Board go into closed session to consult with the County's
legal staff in order to preserve the attorney-client privilege concerning the handling of certain
claims and litigation including the following case: "The Estate of John David Livingston, II, vs
the Harnett County Sheriff's Department," Harnett County File No. 16 CVS 1165. This motion
is made pursuant to N.C. General Statute Section 143-318.11(a)(3). Vice Chairman Springle
seconded the motion which passed unanimously.
Vice Chairman Springle moved that the Board come out of closed session. Commissioner
Elmore seconded the motion which passed unanimously.
Chairman Burgin requested a general discussions regarding fund balances at the upcoming work
session. He also requested a status of the upcoming ag manufacturing meeting. Upcoming
meeting reminders for Thursday included the Employee Health Fair, a mental health meeting
with Assistant Secretary Dave Richard and the CCCC ground breaking.
Commissioner Elmore moved to adjourn the meeting at 9:59 am. Commissioner McKoy
seconded the motion which passed unanimously.
et Regina y eeler, Clerk
October 3, 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of 5
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ATTACHMENT 2
NORTH CAROLINA
HARNETT COUNTY
RESOLUTION
THAT, WHEREAS, James F Gunter, began his Harnett County Law
Enforcement career on August 18th 2000; and
WHEREAS, after sixteen years of distinguished service to
Harnett County, James F Gunter will retire; and
WHEREAS, according to North Carolina General Statute 14-402
and 14-409.1, proper permits have been obtained (as attached) in
order to receive the side arm.
NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of
Commissioners that James F Gunter be awarded the following service
side arm for one dollar ($1.00). Glock Model 22 Serial Number
CPT621.
Duly adopted this ,V'd day of DCTpbpr , 20 f4 .
HARNETT COUNTY BOARD OF COMMISSIONERS
4.7Trp t\
Clerk tthe Board
ATTACHMENT 3
STATE OF NORTH CAROLINA
RESOLUTION AUTHORIZING
DISPOSITION OF PERSONAL PROPERTY
COUNTY OF HARNETT
WHERAS, County of Harnett (the "County") owns the following motor vehicles, utilized by the Harnett County
Sheriffs Office in connection with its public safety function:
YEAR MAKE VIN
2009 Dodge 2B3KA43V79H608869
2009 Dodge 2B3KA43V49H608862
2009 Dodge 2B3KA43V89H608864
2009 Dodge 2B3KA43V19H608866
2009 Dodge 2B3KA43V29H608861
2009 Dodge 2B3KA43V79H608872
WHEREAS, such vehicles are now obsolete and surplus to the needs of the County;
WHEREAS, said vehicles have little of any, value on the open and public market;
WHEREAS, Central Carolina Community College("CCCC"), located in Lee County, could utilize such vehicles for
training purposes at its Emergency Services Training Center, said Center is often used by various local governments
jurisdictions within Harnett County for training purposes.
WHEREAS, the transfer of such vehicles to CCCC would provide for and promote the safety and welfare of the
citizens of Harnett County by affording County law enforcement personnel and other local government jurisdiction law
enforcement personnel equipment to be used for training purposes.
NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS, that the Harnett
County Sheriff shall be and is hereby authorized and directed to take any such actions as might be necessary and
advisable to transfer the above -referenced vehicles to Central Carolina Community College, without consideration,
pursuant to the provisions of North Carolina General Statute 153-176.
Dulythis the
adopted p 3 day of Oct. 6er 2016.
ATTEST:
Marg
t Regina eeler, Clerk
County of Harnett
By:
Burgin, Chairm
rnett County Bo
d of Commissioners
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Clearing and Grubbing (31 10 00)
Silt Fence (31 32 11)
Silt Fence Outlet (31 32 11)
Wattle (31 32 11)
Rolled Erosion Control Product (31 32 11)
Maintenance of Erosion Control Devices (31 32 11)
6" Water Main (SDR -21 PVC) (33 11 00)
6" Gate Valve (33 11 00)
112" Steel Casing Bore & Jack (33 11 00)
6" Carrier Pipe (DIP) w/ Field Lok Gaskets (33 11 00)
Testing, Clean up and Seeding for 6" Water Line (Unit Price
shall not be less than 15% of the unit price for the PVC water
main) (33 11 00)
6" Tapping Valve and Sleeve (33 11 00)
2" Blow Off Assembly (33 11 00)
2" Water Meter Assembly (31 11 00)
Traffic Control (33 11 00)
Dry Bore of Driveways (33 11 00)
Repair of Unpaved Driveways and Roads
Stability Stone (31 23 00)
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NCBELS 4 F-0929
ATTACHMENT 5
EXTRACT FROM MINUTES OF BOARD OF COMMISSIONERS
A regular meeting of the Board of Commissioners of the County of Harnett, North Carolina (the "Board')
was held at the County Commissioners' Meeting Room, Harnett County Administration Building, 102 East Front
Street, Lillington, North Carolina, at 9:00 a.m. on October 3, 2016 (the "Meeting"), after proper notice, and was
called to order by Chairman Jim Burgin, and upon the roll being called, the following members of the Board
answered present:
Jim Burgin, Chairman
Gordon Springle, Vice Chairman
Abe Elmore, Commissioner
Barbara McKoy, Commissioner
Joe Miller, Commissioner
The following members of the Board were absent: N/A
Also present:
Joseph Jeffries, County Manager
Paula Stewart, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
***
The Chairman of the Board of Commissioners (the "Board") for the County of Harnett, North Carolina (the
"County") stated that the Board has been requested by the Erwin Fire and Rescue Squad, Inc. ("EFRS") to approve
an installment financing agreement between BB&T Bank and EFRS (the "Agreement"). EFRS will use the proceeds
of the Agreement to refinance annual debt and, if applicable, to pay certain expenses incurred in connection with
the delivery of the Agreement. The Chairman then stated that a notice of public hearing by the Board regarding the
refinancing of annual debt and the execution and delivery of the Agreement had been published on September 22,
2016 in The Daily Record.
Chairman Burgin declared the public hearing on the Equipment and the execution and delivery of the
Agreement to be open.
At approximately 7:10 p.m., the Chairman announced that the Board would hear anyone who wished to be
heard on the advisability of the refinancing of annual debt and the proposed execution and delivery of the
Agreement, and that a representative of EFRS was available and prepared to discuss the details concerning such
matters.
The names and addresses of the persons who were present, summaries of their oral comments and copies
of their written comments are set forth as an appendix hereto.
After the Board had heard all persons who requested to be heard, the Chairman declared the public hearing
closed.
Commissioner Elmore_then introduced the following resolution, the title of which was read and copies of
which had been previously distributed to each Commissioner:
RESOLUTION AUTHORIZING AND APPROVING THE DELIVERY OF AN INSTALLMENT
FINANCING AGREEMENT BY ERWIN FIRE AND RESCUE SQUAD, INC. AND THE TAX-EXEMPT
LOAN RELATED THERETO
PPAB 2826527v1
WHEREAS, Erwin Fire and Rescue Squad, Inc. (the "EFRS") and the County of Harnett, North Carolina
(the "County") have heretofore entered into an agreement on July 1, 2015 whereby EFRS has agreed to provide the
County fire protection services; and
WHEREAS, EFRS wishes to refinance annual debt and, if applicable, to pay certain expenses incurred in
connection with the delivery of the Agreement (as defined below); and
WHEREAS, EFRS and BB&T Bank intend to enter into an installment financing agreement (the
"Agreement") whereby BB&T Bank will advance to EFRS funds for the refinancing of annual debt and, if
applicable, such related costs; and
WHEREAS, the interest component of the repayment obligations under the Agreement are intended to be
excludable from the gross income of the recipients thereof; and
WHEREAS, pursuant to the Internal Revenue Code of 1986, as amended (the "Code"), the execution and
delivery of the Agreement must be approved, after a public hearing required by Sections 150(e)(3) and 147(0 of
the Code, by the governmental unit having jurisdiction over the area in which the EFRS is located; and
WHEREAS, the Agreement does not constitute a debt of the State of North Carolina or any political
subdivision or any agency thereof, including the County, or a pledge of the faith and credit of the State of North
Carolina or any political subdivision or any such agency, including the County, but is payable solely from the
revenues and other funds provided for by EFRS in the Agreement; and
WHEREAS, because no revenues or taxes of the County are legally pledged to the repayment obligations
under the Agreement, the staff of the County has made no financial analysis of the Agreement or the refinancing of
annual debt to be financed thereby; and
WHEREAS, the Board of Commissioners of the County (the "Board"), pursuant to public notice duly given,
has held a public hearing on the advisability of the delivery of the Agreement to refinance annual debt and has
considered the comments of all persons who requested to be heard; and
WHEREAS, the Board desires to approve the delivery of the Agreement for the purpose of refinancing of
annual debt;
NOW THEREFORE, BE IT RESOLVED by the Board as follows:
1. The Board has held the public hearing and taken the actions set forth herein in order to satisfy
Sections 150(e)(3) and 147(0 of the Code.
2. The delivery of the Agreement in an aggregate principal amount not exceeding $1,266,510 to
refinance annual debt and, if applicable, certain related costs is hereby approved.
3. The Clerk to the Board is hereby authorized and directed to provide a certified copy of this
resolution to EFRS and BB&T Bank.
4. THE AGREEMENT DOES NOT CONSTITUTE A DEBT OF THE STATE OF NORTH CAROLINA OR ANY
POLITICAL SUBDIVISION OR ANY AGENCY THEREOF, INCLUDING THE COUNTY, OR A PLEDGE OF THE FAITH AND
CREDIT OF THE STATE OF NORTH CAROLINA OR ANY POLITICAL SUBDIVISION OR ANY SUCH AGENCY, INCLUDING
THE COUNTY.
5. This resolution is effective on its adoption.
2
PI'AB 2826527v I
STATE OF NORTH CAROLINA
COUNTY OF HARNETT
)
)
SS:
I, Margaret Regina Wheeler, Clerk to the Board of Commissioners of the County of Harnett,
North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a Resolution
entitled, "RESOLUTION AUTHORIZING AND APPROVING THE DELIVERY OF AN INSTALLMENT
FINANCING AGREEMENT BY ERWIN FIRE AND RESCUE SQUAD, INC. AND THE TAX-EXEMPT LOAN
RELATED THERETO" adopted by the Board of Commissioners of the County of Harnett, North Carolina,
in regular session convened on the 3`d day of October, 2016.
WITNESS my hand and the corporate seal of the County of Harnett, North Carolina, this the 3`d
day of October, 2016.
(SEAL)
PPAB 2826527v1
ti fI /
Mars;.
Cler
t Regina W
the Board o
ler
ommissioners
THIS IN. RUMENT HAS BEEN REFI'
A E OFFICER
HARNETT COU .i INANCE ► FIC , R
RESOLUTION REQUEST DOCUMENATION
Resolution Approving the Refinancing by Erwin Fire and Rescue Squad Inc.
Of up to $1,266,510 for the refinancing of annual debt
WHEREAS: Erwin Fire Department and Rescue Squad Inc. has determined to refinance an
amount of up to $1,266,510 for the consolation of annual debt. The United States Internal
Revenue Code requires that for such financing to be carried out on a tax-exempt basis, This
Board must first approve the financing. The Fire Department has held a public hearing on the
refinancing after published notice, as required by the code. The Fire Department has reported
the proceedings of such hearing to this Board.
BE IT THEREFORE RESOLVED by the Board of Commissioners, as follows:
The County approves the Fire Department's entering into the refinancing, as required under the
Code for the refinancing to be carried out on a tax-exempt basis. The Fire Department's
conduct of the required public hearing is approved.
******************************
I hereby certify that the foregoing resolution was duly adopted at a meeting of the Harnett
County Board of Commissioners duly called and held on October 3, 2016, and that a quorum
was present and acting throughout such meeting. Such resolution remains in full effect as of
today.
Dated this 3rd day of October , 2016
By: tj , .• : •.....
Margaret Regina Wh3• ler, Clerk
Board of ' ommissioners
Harnett County, NC