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04122016223 MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Regular Meeting on Tuesday, April 12, 2016, at 7:00 p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Billy Tart, Council Members Buddy Maness, Gwen McNeill, Frank McLean, Billy Tart, Chuck Turnage and Billy Barfield. Also present was City Manager Ronnie Autry, Assistant City Manager Steven Neuschafer, Public Works Director Dean Gaster, Chief Building Inspector, Steven King, Planning Director Samantha Wullenwaber, Police Chief Jimmy Pope, Recreation Director Brian McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams, Attorney P. Tilghman Pope, City Clerk Jennifer Fortin, Dunn Area Chamber of Commerce Tammy Williams, and Daily Record Reporter Keilah Goff. QL111SE d Y [$]el Mayor Harris opened the meeting at 7:00 p.m. and asked Pastor Floyd Ray, Pastor at Mount Zion Missionary Baptist Church and is the Chaplin at Betsy Johnson Harnett Health in Dunn and Lillington and is the Vice -President of the MAC Association to give the invocation. Afterwards, the Pledge of Allegiance was repeated. AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Maness and seconded by Council Member Barfield to adopt the April 12, 2016 meeting agenda with changes, if any, as listed below. Agenda Items Added: • none Agenda Items Removed: • none Motion unanimously approved. Proclamation The Godwin Group Mayor Harris presented to Pat and Judy Godwin, Sr. of the Godwin Group a Proclamation congratulating them on their 5011 anniversary. A copy of Proclamation (P2016-06) Congratulating the Godwin Group on their 50"'i anniversary is incorporated into these minutes as Attachment #1. Presentation Phillip Alan Fusco, II Mayor Harris honored Phillip Alan Fusco, II for his commitment to helping hurting children around the world with teddy bears. Presentation of Advanced Certification Police Officer H Jason W. Dickinson Mayor Harris, City Manager Autry and Police Chief Jimmy Pope presented Police Officer II Jason W. Dickinson with the Law Enforcement Officers' and Criminal Justice Officers' Certificate issued from the North Carolina Department of Justice Criminal Justice Standards Division. A copy Law Enforcement Officers' and Criminal Justice Officers' Certificate issuedfrom the North Carolina Department of Justice Criminal Justice Standards Division presented to Police Officer II Jason W. Dickinson is incorporated into these minutes as attachment #2. Certificate of Achievement for Excellence in Financial Reporting Mayor Harris and City Manager Autry presented a Certificate of Achievement for Excellence award to the Finance Department for its comprehensive annual financial report for the year ended June 30, 2015. Mark Stevens thanked the Finance Department for doing a great job. Retirement Resolution Darryl Glover Mr. Glover was unable to be present and this item was deferred to a later date. PUBLIC COMMENT PERIOD Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting. Mayor Harris read the City of Dunn City Council Public Comment Policy Theresa Stephenson — Ponderosa Subdivision stated she had spoken to other residents and noted they were not in favor of a Yd yard cart. She also stated she was not in favor of her tax dollars being spent on a 224 museum and doesn't feel the vacuum truck is needed. Ms. Stephenson did speak in favor of the grapple truck and would rather pay an extra $3.85 a month to go towards the purchase of a new truck. CONSENTITEMS Minutes — Council considered approval of minutes of the March 8, 2016 City Council meeting. Minutes — Council considered approval of minutes of the Budget Retreat February 26b and 27th, 2016. Proclamation — Council considered approval of a Proclamation designating May 21, 2016 as Dunn Community Clean Up Day in the City of Dunn. A copy of Dunn Community Clean Up Day Proclamation (P2016-07) is incorporated into these minutes as Attachment #3. Proclamation — Council considered approval of a Proclamation designating April 10 - 16, 2016 as National Library Week. Council member Barfield read the proclamation. A copy of National Library Week Proclamation (P2016-08) is incorporated into these minutes as Attachment #4. Surplus Resolution - Council considered approval of a Resolution Authorizing the Disposition of Personal Property by electronic means through www.GovDeals.com. A copy of Surplus Resolution (R2016-07) is incorporated into these minutes as Attachment #5. Budget Amendments — Council considered approval of Budget Amendments #5, #6, and #7. A copy of BA #5, 6, and 7 is incorporated into these minutes as Attachment #6. Motion by Council Member Barfield and seconded by Council Member McLean to approve all consent items. Motion unanimously approved. ITEMS FOR DECISION Temporary Blocking of Street Dunn High School Class of 1966 A request has been received from the Dunn High School — Class of 1966 requesting the 400 and 500 blocks of North Orange Avenue be closed on April 17, 2016 from 1:30 P.M. to 3:30 p.m. for the dedication of the bench beside the walking trail. Motion by Council Member Turnage and seconded by Council Member Tart to approve the requested temporary blocking of street. Motion unanimously approved. Daylight Savings Time Hours Manager Autry stated that these operating hours are being referred to as Daylight Saving Time Hours since they coincide closely with Daylight Saving Time. These seasonal hours have worked very well during the past twelve years. Motion by Council Member McLean and seconded by Council Member Turnage to approve the Day Light Savings Hours. Audit Contract FY 2015-2016 Finance Director Mark Stephens stated that Petway Mills & Pearson, PA submitted a proposal of $21,300.00 to perform the F/Y 2015-2016 audit for the City of Dunn. Mayor Harris requested the preliminary audit be submitted to him 2 weeks prior to submission to the local government on October 315` Motion by Council Member McLean and seconded by Council Member Barfield to contract services with Petway Mills & Pearson, PA to conduct the F/Y 2015-2016 audit for the City of Dunn at a proposed cost of $20,900.00. Motion unanimously approved. A copy of FY 15-16 audit contract is incorporated into these minutes as Attachment #7. Consideration of a street name Clarification for General William C. Lee Avenue Mayor Harris noted that when you say General Lee Avenue everybody thinks about Robert E. Lee but it is not and we have proof from 1942 that the City Council named the street for General William C. Lee. What we are doing at this time is proposing to clarify that. The proposal is to change it to General William C. Lee Avenue. We have spoken to 9-1-1, the post office and DES and stated we could change the name as long as it was reported to them. Council Member Turnage stated it needs to be changed and in searching military records it should be Major General not General since that was his rank upon his death but am fine with it being General. Motion by Council Member Tumage and seconded by Council Member Barfield to adopt the name change from the current General Lee Avenue to General William C. Lee Avenue. Motion unanimously approved. Purchase Wheel Loader and Loader/Backhoe City Manager Autry stated the following: 1996 Volvo Wheel Loader transmission locked up the day of the budget retreat and the cost is more to fix it than it is worth. 1998 Ford Loader/Backhoe is worn out and continues to break daily. 225 The price quotes are from the NJPA Government Contract and NC State Contract and these are the lowest prices for comparable units. The City is applying for a USDA equipment and loan grant and the interest rate will be about 2.85% for a 7 year loan. The equipment would not be delivered until July 2016 and closing on the loan would be after delivery. Also, the impact would not be until the FY 2017-2018 budget. The equipment we are looking to be purchased is JCB 417HT Wheel Loader for $132,808 and JCB 3CX- 15 Loader/Backhoe for $77,623 from Company Wrench. Mayor Harris stated the motion should be subject to obtaining the USDA loan over a 7 year period of 2.85% and the grant up to $30,000. Motion by Council Member Tart and seconded by Council Member Tumage to approve the purchase of the equipment with the provision the City obtains the USDA loan over a 7 year period of 2.85% and a grant up to $30,000. Motion unanimously approved. ITEM FOR DISCUSSION AND/OR DECISION Policy and Procedures for Nonprofits Organization (NPO) Request for Administration Mayor Harris noted if there was no objection from Council that the 3rd yard cart and the NPO deserve a hearing on their own merits and is suggesting that a work session be set for Thursday, April 28, 2016 at 7:00 p.m. Motion by Council Member Barfield and seconded by Council Member McNeill to set a work session for Thursday, April 28, 2016 at 7:00 p.m. Motion unanimously approved. Financial Report Finance Director Mark Stephens provided the following financial report for the period ending February 29, 2016: • The City as of February 16, 2016 had $3,983,626 in cash in the General Fund and $2,133,833 in the Water and Sewer Fund. In February 2015 the City had $3,193,955 in the General Fund and $2,153,968 in the Water and Sewer Fund. • Property Tax collections were $3,432,140 or 97.00% of budget. Last year property tax collections through February were $3,314,757 or 95.50% • Sales Tax Revenue is $931,190 or 63.10% of budget. Benchmark for the month is 58.33% of budget. • Utility Sales Tax is $411,115 or 59.58% of budget. Benchmark for this month is 50.00% of budget. • Building Permit Fees were $57,232 or 88.04% of budget. Benchmark for this month is 66.70% of budget. • Water and Sewer Revenues were $3,078,768 or 68.40% of budget. Benchmark for this month is 66.70% of budget • Expenditures were 61.34% of budget in the general fund and 61.43% of budget in the water and sewer fund. The benchmark for this period is 66.70% of budget. Motion by Council Member McLean and seconded by Council Member Barfield to accept the Financial Report. Motion carried unanimously. ADMINISTRATIVE REPORTS Tax Report Building Report Planning Report Police Report Motion by Council Member McLean and seconded by Council Member Tart to accept the Administrative Reports. Motion unanimously approved. ANNOUNCEMENTS The following announcements and/or comments were made. Mayor Harris: ➢ 13t" Annual PAL Community Fair April 15th — April 23`' in the new Walmart parking lot ➢ Grand Opening at Nathan Harris Athletic Complex at Tyler Par April 16' @ 10:00 a.m. ➢ Boogie on Broad will be held on Thursday, April 21, 2016 from 6-9 p.m. in Downtown Dunn ➢ The Mayor's Prayer Breakfast is scheduled for Thursday, May 5t1@ 7:30 a.m. in the Gospel Tabernacle Life Center. Also the AP Government Class from Triton High School will be participating in the Leaders of Tomorrow (Shadow) Program and a mock City Council meeting on this same date. ➢ The next regular City Council meeting is scheduled for Tuesday, May 10, 2016 @ 7:00 p.m. 01M Motion made by Council Member McLean and seconded by Council Member Maness to adjourn the meeting at 8:01 p.m. Motion unanimously approved. scar N. Hams Mayor Attest: , �rr_ �Aennif r M. Fortin, CMC City Clerk �C\TY CF'' r,l)RPORgT�.°G 2 •'• SEA1. 09TH CARO\-" P