063015ss - budget approvalHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Special Meeting
June 30, 2015
The Harnett County Board of Commissioners met in special session on Tuesday, June 30, 2015,
in the Commissioners Meeting Room, County Administration Building, 102 East Front Street,
Lillington, North Carolina.
Members present:
Staff present:
Jim Burgin, Chairman
Gordon Springle, Vice Chairman
Abe Elmore, Commissioner
Barbara McKoy, Commissioner
Joe Miller, Commissioner
Joseph Jeffries, County Manager
Paula Stewart, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Allen Coats, Deputy Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Burgin called the meeting to order at 9:00 am. Commissioner Miller led the pledge of
allegiance and invocation.
Mr. Wayne Black, NC DHHS Director of Social Services, talked about where Harnett County is,
where the State is and what the issues are regarding caseloads. Mr. Black noted in the last six
weeks Harnett County DSS had reduced their Medicaid recertifications overdue by 38 %.
Mr. Black commended Harnett County's efforts and gave an overview of how we got where
we are, what is happening next, what is going on with NC FAST and recommendations for
the County as far as meeting the expectations of processing Medicaid and Food & Nutrition
cases.
Mr. Black said first it's important to note the caseload growth in Harnett County. He reported
the caseload growth since 2008 for Food & Nutrition Services at 84.6 % which is 9% faster than
the State growth. He also noted Medicaid recipients have grown by 32.5% in Harnett County
since 2008. Mr. Black said he understands staffing hasn't really changed that much and
obviously staff are working hard just to keep up.
Mr. Black reviewed some changes at the federal level and continued discussing impacts, issues
and requirements effecting caseloads. He reported that USDA is now requiring staff to
meet an 85% timeliness in processing food stamp applications. He said they will require 95%
timeliness starting January 1, 2016 through June 30, 2016 or, according to their advance warning
letter, they will consider suspending, eliminating or withholding our federal reimbursement for
Food Stamp Administration totaling $88 Million. Mr. Black said in 2013 all 50 states were only
averaging 88% so they were concerned timeliness was going down nationwide.
June 30, 2015 Special Session Minutes
Harnett County Board of Commissioners
Page 1 of 7
Mr. Black said statewide in the last seven years caseloads have grown tremendously and
staffing has not kept up; they have implemented a new integrated case management system that
provides food stamp benefits to over 800,000 households every month as well as providing
benefits to 1.9 million Medicaid recipients in North Carolina. Mr. Black said the bottom line
seems to be an issue about having enough resources to get the work done and meet the federal
requirements. He said if the county loses the federal reimbursement then it's all county money.
Mr. Black said having NC FAST allowed for a 75% reimbursement for Medicaid verses 50%
reimbursement which saved counties about $26 Million dollars this year verses last year. Mr.
Black said the 75% reimbursement for Medicaid eligibility is permanent as long as you make
USDA happy by the end of the year. Reimbursement for food stamps remains at 50 %. Mr.
Black said their expectation would then be for counties to reinvest a portion of the savings in
to the resources in order to meet the federal requirements for Medicaid applications, Medicaid
recertifications as well as Food & Nutrition Services. Mr. Black said they are working with
counties and have issued an administrative letter giving advice but it can't be done without the
people.
Paul Polinski, Director of Harnett County Department of Social Services, responded that over
21,000 individuals receive Food & Nutrition Services in Harnett County and over 23,600 receive
Medicaid benefits. Commissioners asked how many citizens receive both Medicaid and food
stamps services. Mr. Polinski said he thinks most of the people that receive Medicaid
somewhere along the way are getting food stamps as well.
Mr. Polinski said they are very grateful for their part-time employees however their
time was cut in 2013 due to the Affordable Care Act. Mr. Polinski said they have not added any
new income maintenance full time employees since 2007/2008. He talked about staffs efforts
to handle the backlog and said the whole agency really stepped up and came together.
Mr. Polinski stated his plans to ask the Board in the near future to consider approving a budget
amendment allowing them to shift some money from their part-time line item over into their full
time line item. He said this would eliminate 14 part-time positions but would allow them, along
with the amounts of reimbursement, to bring on 20 additional full time staff. Mr. Polinski said
all of this could be done at no additional cost to the County. He responded that those part-time
employees would have an opportunity to apply for those full -time positions. Mr. Black said he
feels good about the plan. It was the consensus of the Board, given there was no
net change, to make this change in the budget today.
The Board considered the FY 2015/2016 Proposed Budget. Mr. Jeffries made the Board aware
of a shift from an expense line item to a capital line item in the Board of Education's budget with
no bottom line change. Vice Chairman Springle moved to approve the FY 2015/2016 proposed
budget. Commissioner Miller seconded the motion which passed unanimously.
Vice Chairman Springle moved to approve a budget amendment allowing the Department of
Social Services to shift money from their part-time line item over into their full -time line item.
Commissioner McKoy seconded the motion which passed unanimously.
June 30, 2015 Special Session Minutes
Harnett County Board of Commissioners
Page 2 of 7
Mrs. Honeycutt petitioned the Board for a public hearing regarding Harnett County
entering into an installment financing contract in an amount not to exceed
$7,000,000 to refinance certain County installment payment obligations under an
Installment Financing Contract and to finance the purchase of certain real property. Mrs.
Honeycutt explained the public hearing and resolution are required by the LGC. Chairman
Burgin reminded everyone this is for HFTC properties that they will be paying off and will be
transferred to the County. Mr. Elmore clarified this would be lumping all of those loans into one
and saving a lot of interest. Chairman Burgin called to order a public hearing on the matter.
Seeing no one move, Chairman Burgin closed the public hearing. Vice Chairman Springle
moved to approve entering into an installment financing contract in an amount not to exceed
$7,000,000 to refinance certain County installment payment obligations under an Installment
Financing Contract and to finance the purchase of certain real property. Commissioner Elmore
seconded the motion which passed unanimously.
At 9:40 am, Vice Chairman Springle moved that the Board recessed until 1:30 pm to attend the
funeral of Mrs. Jean Harris. Commissioner Miller seconded the motion which passed
unanimously.
At 1:30 pm Commissioner Elmore moved that the Board reconvene. Vice Chairman Springle
seconded the motion which passed 4 — 0. Commissioner Miller was absent during the
afternoon session.
NCDOT Division 6 Engineer Greg Burns and NCDOT- PDEA Project Planning Engineer Kim
Gillespie joined the Board to provide an updated regarding the US 401 Corridor. They
introduced Justin Thomas who is interning in their office. Commissioner Elmore asked about
having "Home of Miss North Carolina 2015" added to the "Welcome to Harnett County'
signs. Mr. Burns said he believes you can only have one slogan per sign, which Harnett County
already does, but he will check on the details and report back.
Mr. Burns responded that the contract for the tunnel project at Campbell University has been
awarded. He said the tunnel would be an "open cut" and would require that Hwy 421 be
closed for about a month and hopefully the project will be completed this fall.
Ms. Gillespie said TIP R -2609 involves improvements to the US 401 Corridor from north of
Fayetteville to north of Fuquay. She said previously this project was funded in the State TIP for
planning and environmental studies only. Mrs. Gillespie said the passage of the Strategic
Transportation Investment Law (STI) changed the way the projects are selected for funding. She
said this project did not score well enough to be funded in the STI and cannot be added to the
TIP list. Ms. Gillespie said prior to stopping work on the project, they had selected a number of
alternatives for detailed study. She said detailed environmental studies had begun but have not
been completed and preliminary designs were also underway. Mrs. Gillespie reviewed what
their next steps would have been if the project had been funded. She shared two maps with
commissioners; one showing all of the alternatives for the proposed project. Mrs. Gillespie
noted other project NCDOT is working on in District 6.
June 30, 2015 Special Session Minutes
Harnett County Board of Commissioners
Page 3 of 7
Mr. Burns suggested figuring out a way to segment the US 401 Corridor project, which is a 33
mile project, and would be difficult due to multiple corridors. Mr. Burns said another possibility
is the County coming up with some other funding to complete the planning document. He
suggested talking to CAMPO about completing the study and taking it to a record of decision
which could cost up to $4.5 Million. The group continued to discuss road improvement options
and needs. Last, Mr. Burns reported that Ernest Lane, Hickorydale Lane /Lucas and Tucker Lane
and Bond Lane have received some funding so that they can be brought up to NCDOT minimum
standards.
Commissioner Elmore moved to approve the following items listed on the consent agenda. Vice
Chaiiinan Springle seconded the motion which passed 4 — 0.
1. Minutes: June 15, 2015 Regular Meeting
2. Budget Amendments:
493 Radio Upgrade Capital Project CP1406
Code 307 - 8300 - 420.45 -80 Contingency
307 - 8300 - 420.46 -09 Radio Lease
307- 0000 - 314.50 -00 Sales Tax
503 WIA Programs
Code 234 - 4405- 465.58 -19
234 -7405- 465.12 -02
234 - 7407 - 465.22 -01
234 - 7407 - 465.11 -00
234 - 7410- 465.60 -31
234 -7410- 465.11 -00
Participant Travel
Participant Wages
Participant FICA Tax Expense
Salaries & Wages
Gas, Oil, & Auto Supplies
Salaries & Wages
504 Good Hope Mental Health Renovation Project CP 1005
Code 323 - 8300 - 441.46 -01 Residual Equity
323 - 8300 - 441.45 -30 Engineering
323 - 0000 - 361.10 -00 Interest Earned
505 Employment Transportation
Code 233 - 7409 - 465.90 -10 Other Financing General Fund
233 - 0000 - 399.00 -00 Fund Balance Appropriated
516 Library
Code 110 -0000- 331.81 -01 Library/NC State Aid /Library
110 -0000- 399.00 -00 Fund Balance Appropriated
519 WIA Programs
Code 234 - 7405- 465.58 -19 Participant Travel
234 -7405- 465.12 -02 Participant Wages
264,536 decrease
571,211 increase
306,675 increase
2,900 decrease
2,900 increase
500 decrease
500 increase
500 decrease
500 increase
10,203 increase
10,187 decrease
16 increase
3,593 increase
3,593 increase
542 increase
542 decrease
2,900 decrease
2,900 increase
June 30, 2015 Special Session Minutes
Harnett County Board of Commissioners
Page 4 of 7
519 WIA Programs continued
Code 234 - 7407 - 465.22 -01 Participant FICA Tax Expense
234 - 7407 - 465.11 -00 Salaries & Wages
234 -7410- 465.60 -31 Gas, Oil, & Auto Supplies
234 - 7410 - 465.11 -00 Salaries & Wages
523 Sheriffs Office
Code 110 -5120- 420.41 -13 Utilities
110 -5120- 420.12 -00 Salaries & Wages — Part Time
525 Library
Code 110 -8100- 450.33 -45 Contracted Services
110- 0000 - 331.81 -02 LSTA Grant /Library
526 Solid Waste
Code 250- 6600 - 461.35 -56 Electronics Management
250- 0000 - 399.00 -00 Fund Balance Appropriated
530 Interfund Transfer
Coded 110- 6500- 406.43 -16
110 -8701 - 490.90 -28
Operating — Repair & Maintenance
/ Maintenance & Repair Equipment
Other Financing Uses — Tran/Airport
Projects
500 decrease
500 increase
500 decrease
500 increase
35,000 increase
35,000 decrease
20,333 decrease
20,333 decrease
531 Airport Capital Reserve Projects CP1302
Code 301- 8300 - 406.90 -03 Other Financing Uses — Tran /Capital Project
301 -00- 389.10 -0 Interfund Transfers / General Fund
6,749 increase
6,749 increase
753 decrease
753 increase
753 increase
753 increase
3. Tax refunds, rebates and release (Attachment 1)
4. Resolutions to add roads to state system (Attachment 2 & 3)
5. Resolution to cancel the July 6, 2015 Regular Meeting of the Harnett County Board of
Commissioners (Attachment 4)
6. Harnett County Finance Office requests approval of Notice of a Public Hearing
Regarding the Financing of Certain Building Addition for Boone Trail Emergency
Services with the Proceeds of Tax - Exempt Debt
7. Public Utilities requests approval of an engineering amendment in the amount of $12,940
to MBD Consulting Engineers to design an odor control chemical feed system for the
wastewater pumping station at Ft Bragg. This engineering amendment will be paid for
by existing project funds.
June 30, 2015 Special Session Minutes
Harnett County Board of Commissioners
Page 5 of 7
8. Approval of North Carolina General Warranty Deed from the County of Harnett to the
Town of Angier for Lot 47, Benton Point Phase Two, as requested by the Town of Angier
Ms. Honeycutt presented the 2015 Installment Financing Contract RFP summary of bids,
including interest rates, prepayment provisions, acceptance deadlines, and bank fees. Mrs.
Honeycutt recommended award to First Bank who offered the lowest Tax - Exempt and Taxable
rates. Mrs. Honeycutt said using the taxable rates for a portion will give the Board more
flexibility with the land. Chainttan Burgin disclosed that he serves on the local Board of First
Bank and moved to recuse himself from the vote. Commissioner Elmore seconded the motion
which passed 4 -0. Commissioner Elmore moved to approve the award of the 2015 Installment
Financing Contract to First Bank. Vice Chairman Springle seconded the motion which passed
3 -0.
Vice Chaiiuian Springle moved to approve the appointments listed below. Commissioner
Elmore seconded the motion which passed 4 - 0.
CITY OF DUNN PLANNING BOARD ETJ
Mike Beasley of 663 Ammons Road in Dunn (nominated by Vice Chairman Springle) was
appointed to serve as an ETJ member on the City of Dunn Planning Board.
HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES
Charles Moore (nominated by Vice Chairman Springle) was appointed as Dunn's representative
on this Board.
HARNETT COUNTY PLANNING BOARD
Niihau K. A. Ramsey (nominated by Vice Chairman Springle) was appointed to serve as at -large
alternate member on this board.
Mr. Jeffries presented the following reports:
- May Financials and March Sales Tax reports
Vice Chairman Springle moved to designate Commissioner McKoy as Harnett County's voting
delegate at the upcoming NCACC Annual Conference. Commissioner Elmore seconded the
motion which passed 4 — 0.
Mr. Jeffries also mentioned we ended our first year being self - insured on a positive note with
$1.8 million in cash for our health insurance and $246,000 in our dental. He said workers comp
is healthy at $1.8 million.
Mrs. Honeycutt sought direction from the Board regarding family insurance policies when both
spouses are employed with Harnett County. She said it is actually cheaper for the County to pay
for family coverage instead of two single policies however at this time there are six families
where the employees are not contributing anything toward their families /children's health care.
She said now that we are self - insured the County is actually paying for claims of those children.
Mrs. Honeycutt suggested adding a 4th tier so that new employees in this situation would pay
some portion of their family health care and current employees getting free family health care
June 30, 2015 Special Session Minutes
Harnett County Board of Commissioners
Page 6 of 7
will start paying a portion of their family health care on July 1, 2016. It was the consensus of the
Board to change the policy to add a 4`l' tier so that employees are contributing to their family
health care.
Commissioner McKoy moved that the Board go into closed session to 1) consult with the
County's legal staff in order to preserve the attorney - client privilege concerning the handling of a
certain claim; 2) instruct the County staff concerning the position to be taken by the County in
negotiating the tends of a contract for the acquisition of real property; and 3) to discuss
economic development matters. This motion is made pursuant to N.C. General Statute Section
143- 318.11(a)(3) &(5) &(4). Commissioner Elmore seconded the motion which passed 4 — 0.
Commissioner Elmore moved that the Board come out of closed session. Vice Chairman
Springle seconded the motion which passed 4 — 0.
Vice Chairman Springle said he recently attended meeting of the N.C. Land Conservation Trust
Fund. He suggested that the County apply for a grant to help us look at the feasibility of any
type of agricultural development in our county. He said the process takes about a year.
Chairman Burgin reported on a recent meeting with Secretary Troxler along with Lee County
representatives talking about agri- business; agricultural economic development. Mr. Jeffries will
share notes regarding the meeting.
Commissioner Elmore moved to adjourn the meeting at 3:23 pm. Vice Chairman Springle
seconded the motion which passed 4 — 0.
t Regina J eeler, Clerk
June 30, 2015 Special Session Minutes
Harnett County Board of Commissioners
Page 7 of 7
Approved by the Harnett
Inty Board of Commksioner!
ATTACHMENT 1
30
Date : 06/1-5/2015
No
Approved By : rte. 6 O C G -2o- ,C5
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL
MUNICIPALITIES
Payer
1 DELHAIZE
AMERICA
DISTRIBUTION
S. KEITH FAULKNER
Revenue Administrator
CC:
S. KEITH FAULKNER
0000018091 -
2014-2014-
000000 County 19,612.82
8; tnterestan
Penalttes
City 0.00
City Total
County Total
Total to be
Refunded
19,612.82
0.00
19,612.82
19,612.82
Board Report
30
Date : 06/15/2015
Approved By : NC 60c to -3o-/5
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
Na,
Nam of Tax'
Payer
Refund
1 BETHUNE,
LETTIE J
2 DUBOIS,
GREGORY
EDMUND
3 DUBOIS,
GREGORY
EDMUND
4
0000004683-
2013- 2013-
000000
,Interest;
Penalties
BOARD OF E & R
DECISION ON
12/29/2014 PER
BB
City 0.00
County 38.53
City 0.00
quest Status
38.53 Refund
MHOME IS DOUBLE
LISTED ;LISTED AS
REAL ON
ABSTRACT #1713934
0001787074- ACTIVE DUTY NON -
2010- 2010- 55.33 Refund RESIDENT,PD
000000 County 55.33 TAXES IN
E EQUESTED
REFUND BASED ON
THAT (LES ON FILE
ETS;281031 / ST:CA)
City 0.00
0001788201- ACTIVE DUTY NON -
2010- 2010- 166.48 Refund RESIDENT,PD
000000 County 166.48 TAXES IN
EEFUND BASED ON
REFUND BASED ON
THAT (LES ON FILE
ETS;281031 /ST:CA)
City 0.00 159.23 Refund
DUBOIS,
GREGORY
EDMUND
5 DUBOIS,
GREGORY
EDMUND
6 HELMS,
0001788201-
2011- 2011- County 159.23
000000
City 0.00
0002073849 -
2012-2012-
000000 County 219.36
KENNETH L 0002002792- City 0.00
2014- 2014-
000000 County 255.00
7 WARD, JERRY City 0.00
8 WARD, JERRY
9 WARD, JERRY
S. KEITH FAULKNER
0001553808 -
2012-2010-
110000 County 95.47
City 0.00
0001553808-
2012 -2011-
110000 County 80.33
City 0.00
0001553808-
2012- 2012-
000000 County 68.16
Revenue Administrator
ACTIVE DUTY NON -
RESIDENT,PD
TAXES IN
ERROR,REQUESTED
REFUND BASED ON
THAT (LES ON FILE
ETS;281031 /ST:CA)
ACTIVE DUTY NON -
REStDENT,PD
219.36 Refund TAXES IN
ERROR,REQUESTED
REFUND BASED ON
THAT (LES ON FILE
ETS;281031 /ST: CA)
255.00 Refund REBILUNG TO ADD
HOUSE AND 1 SW
FEE.
95.47 Refund
80.33 Refund
68.16 Refund
City Total 0.00
County Total 1,137.89
Total to be
Refunded 1,137.89
DOUBLE
LISTED,LISTED AS
REAL PROPERTY
ON
ABSTRACT #54443
DOUBLE
LISTED,LIS I LE) AS
REAL PROPERTY
ON
ABSTRACT #54443
DOUBLE
LISTED,LISTED AS
REAL PROPERTY
ON
ABSTRACT #54443
Harnett
C O U N T Y
RESOLUTION
ATTACHMENT 2
BE IT RESOLVED that the Harnett County Board of Commissioners
does hereby, by proper execution of this document, request that the North Carolina
Department of Transportation add to the State's Secondary Road System the below
listed street.
Ben Woods Subdivision
Ben Court
Duly adopted this 30th day of June, 2015.
C
HARNETT COUNTY BOARD OF COMMISSIONERS
ATTEST :'"
Margaret Regit Wheeler
Clerk to the Board
J
strong roots • new growth
www.harnett.org
Harnett
`<, v
OC UNTY
,4t4
ATTACHMENT 13
RESOLUTION
BE IT RESOLVED that the Harnett County Board of Commissioners
does hereby, by proper execution of this document, request that the North Carolina
Department of Transportation add to the State's Secondary Road System the below
listed street.
West Landing at the Summit Subdivision
Copper Loop (SR 2521 Ext.)
Boulder Drive (SR 2520 Ext.)
Duly adopted this 30th day ofJune, 2015.
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ATTEST: ujj
HARNETT COUNTY BOARD OF COMMISSIONERS
rt-(=Cki-t-tk.- I
t Regina feeler
the Board'
strong roots new growth
Jim Burgin ihairman
www,harnett.org
Harnett
C 0 U N TY
ATTACHMENT 4
www.harnettorg
A RESOLUTION TO CANCEL THE
JULY 6, 2015 REGULAR MEETING OF THE
HARNETT COUNTY BOARD OF COMMISSIONERS
THAT WHEREAS, the Harnett County Board of Commissioners adopted on September
19, 1994 certain Rules of Procedure by which the Board would conduct its meetings; and
WHEREAS, Rule 6 of the Rules of Procedure concerning "Regular and Special
Meetings" states that the Board may cancel the place or time of a particular regular meeting by
resolution: that the Board has determined that it will not meet at its regular scheduled morning
meeting of Monday, July 6, 2015.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Harnett
County that its regular meeting scheduled for Monday, July 6, 2015 at 9:00 a.m. is hereby
canceled; that this Resolution shall be filed with the Clerk to the Board, posed at the regular
meeting place and forwarded to all parties on the County's Sunshine List.
Adopted by the Harnett County Board of Commissioners in regular session, this 30th day
of June, 2015.
Attest:
HARNETT C ` NTY BOARD OF COMMISSIONERS
By:
v 6,644 te-6-eL
mitoo
arg ret Regina eeler, Clerk
strong roots • new growth
m Burgin, Ch