06092015146
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Tuesday, June 9, 2015, at 7:00 p.m.
in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Chuck
Turnage, Council Members Buddy Maness, N. Carnell Robinson, Frank McLean, Billy Tart, and
Billy Barfield. Also present was City Manager Ronnie Autry, Assistant City Manager Steven
Neuschafer, Finance Director Drew Holland, Public Works Director Billy Addison, Public Utilities
Director Dean Gaster, Planning Director Samantha Wullenwaber, Chief Building Inspector Steven
King, Police Captain Johnny Royal, Interim Recreation Director Brian McNeill, Human Resources
Director Anne Thompson, Librarian Mike Williams, City Engineer Michael Goltber, City Attorney
P. Tilghman Pope, City Clerk Debra West, Administrative Support Specialist Melissa Dudley, and
Daily Record Reporter Keflah Goff.
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m. and asked Reverend Danielle M. Maynor, Pastor of Fine
Arts & Senior Adults at Gospel Tabernacle Church, to give the invocation. Afterwards, the Pledge of
Allegiance was repeated.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Council Member Robinson and seconded by Council Member Barfield to adopt the June 9, 2015
meeting agenda with changes, if any, as listed below.
Items Added to the Agenda:
• none
Agenda Items Removed.•
• none
Motion unanimously approved.
Proclamation Presentation
Mrs. Evelyn Langston
Mayor Harris and Mayor Pro Tem Tumage presented a Proclamation to Mrs. Evelyn Langston, in
recognition of her sixty-three (63) years of public service to the North Carolina State Board of Education.
He also presented her with The Order of the Long Leaf Pine issued by Governor Pat McCrory. A copy of
Proclamation (P2015-11) recognizing Mrs. Evelyn Langston is incorporated into these minutes as
Attachment #1.
Proclamation Presentation
Miss Dunn 2015 — Kate Peacock
Mayor Harris presented a Proclamation to Kate Peacock, in recognition of her being crowned Miss Dunn
2015. A copy of Proclamation (P2015-12) recognizing Kate Peacock is incorporated into these minutes as
Attachment #2.
Proclamation Presentation
Outstanding Teen
Miss Dunn 2015— Vanna Prestage
Mayor Harris presented a Proclamation to Vanna Prestage, in recognition of her being crowned
Outstanding Teen Miss Dunn 2015. A copy of Proclamation (P2015-13) recognizing Vanna Prestage is
incorporated into these minutes as Attachment #3.
PUBLIC COMMENT PERIOD
Mayor Harris opened the floor for a (30) minute public comment period.
Hearing no comments, the public comment period was closed.
Mayor Harris recessed the Council meeting and opened Public Hearings at 7:20 pm.
PUBLIC HEARINGS
Fiscal Year
2015-2016 Budget
Mayor Harris stated that the public has been notified that the City Council of the City of Dunn will hold a
public hearing for the purpose of receiving public comment concerning approval of the Fiscal Year 2015-
2016 budget.
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The Public Hearing was duly advertised on May 26, 2015
Mayor Harris asked if there was anyone present who wished to speak for or against the proposed FY 2015-
2016 budget.
Dina Barefoot, 325 Ira B. Tart Road, Dunn NC stated that she has been employed by the City of Dunn for
nine years in the Police Department as a 911 communicator and later was promoted to communications
supervisor; at present, she serves as support services coordinator. During her employment with the City,
she has given CPR instructions to citizens and to mothers who were in labor, she left her children on their
first birthday to come to work and assist the citizens during the aftermath of the 2011 tomado that caused
damage through -out the County, and she was called out on numerous occasions after hours to fix
equipment that had malfunctioned to ensure employees could continue to serve the citizens efficiently.
After learning that 911 communications was merging with Harnett County, several employees found other
employment during the merger. During this time, she worked as many as fourteen days straight in the
communications center to ensure the citizens and officers received the support they needed. The Dunn
communications center was the heartbeat of the Dunn Police, Fire, EMS and most of all, the citizens of
Dunn. She felt that it was not just her job, but her responsibility to go the extra mile and provide the best
services possible to all involved. Some people may think that since the communication center merged with
Harnett County, so did all the duties; but those people would be wrong and that's where she comes in. As
support services coordinator, she serves as liaison between the Dunn Police Department and Harnett
County Communications to ensure compliance with the Division of Criminal Information data base and
National Crime Information Center which is audited by the State Bureau of Investigations. Due to the
merger with Harnett County Communications, there has been an increase in Harnett County's radio traffic
which sometimes may cause delays that make it mandatory for officers to have their own personal access to
DCI and other programs on the City network while out in the field. Her position assupport services
coordinator ensures that the networks are maintained and running properly so that officers have access to
the technology needed to perform their duties without delay. She also maintains the phone system for City
Hall and enforces the false alarm policy. It was stated in The Daily Record, that the City Manager and
Police Chief discussed what was needed for the Police Department to ran efficiently and yet the decision
was still made to cut essential positions from the budget. She stated that the Police Chief should be.
allowed to run the department as he sees fit with the support from the City leaders that placed him in that
position.
Lewis Bell, 107 Dubois Circle, Dunn, NC stated that the proposed elimination of two positions in the
Police Department are very vital to the operation of the City to keep citizens safe. He added that the Police
Chief is home-grown, and someone who has gained a lot of nest in the community and who has worked in
his community to make sure that crime is maintained. He feels the Chief should receive all the support that
can be extended from this Council and the community. He understands that with the communications
merger and financial times, that things have to be done to maintain a budget but there are some services
that are vital, and the Police Department is one of those services. He believes that Chief Pope utilizes all of
his officers very efficiently.
He asked the Council to consider not passing the budget as proposed and to save any positions proposed for
elimination in the Police Department.
Hearing no further comments, Mayor Harris closed the public hearing.
Voluntary Annexation ANX-01-15
Dunn Animal Hospital, P.A. — Marilyn Brewer
4.87 acres — PIN #1507-93-2984.000
Intersection of N. Powell Avenue and Ashe Avenue
Mayor Harris stated that the public has been notified that oral and written comments will be heard and
received concerning the question of voluntary contiguous annexation of 4.87 acres — PIN #1507-93-
2984.000 located at the intersection of N. Powell Avenue and Ashe Avenue and owned by Marilyn Brewer,
President of Dunn Animal Hospital, P.A.
The public hearing was duly advertised on May 26, 2015.
Mayor Harris asked if there was anyone present who wished to speak for or against ANX-0I-15.
Hearing no comments, Mayor Harris closed the public hearing.
Alley Closure Between
N. Clinton Ave. and N. Wilson Ave.
Running from
E. Edgerton St. to E. Harnett St.
Mayor Harris stated that the public has been notified that oral and written comments will be heard and
received concerning the request to permanently close the public alley between N. Clinton Avenue and N.
Wilson Avenue running from E. Edgerton Street to E. Harnett Street.
The public hearing was duly advertised on May 18, 26 and June 1, 8, 2015.
Mayor Harris asked if there was anyone present who wished to speak for or against this alley closure
Hearing no comments, Mayor Harris closed the public hearing.
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Rezoning Request RZ-04-15
City -Initiated Large Scale Rezoning
Phase 2
Mayor Harris stated that the public has been notified that oral and written comments will be heard and
received concerning the City -Initiated rezoning of properties in the southern portion of our jurisdiction,
with boundaries as follows: North to South between E. Cumberland Street and Longbranch Road, and East
to West between I-95 and the railroad.
The City is initiating the rezoning to amend the zoning map to reflect the current use of properties and the
2030 Land Use Plan.
Three %2 page color ads were advertised in the Daily Record.
Mayor Hams asked if there was anyone present who wished to speak for or against RZ-04-15.
Hearing no comments, Mayor Harris closed the public hearings and reconvened the regular meeting at 7:31
p.m.
CONSENTITEMS
Minutes — Council considered approval of minutes of the May 12, 2015 City Council meeting.
Minutes — Council considered approval of minutes of the May 18, 2015 Special Call Meeting/Budget Work
Session.
Budget Amendments — Council considered approval of Budget Amendments #19 - #25. Manager Autry
summarized each Budget Amendment. A copy of BA #19 - #25 is incorporated into these minutes as
Attachment #4.
Surplus Resolution — Council considered approval of a Resolution Authorizing the Disposition of Personal
Property by electronic means through www.GovDeals.com. A copy of Surplus Resolution (R2015-09) is
incorporated into these minutes as Attachment #5.
Motion by Council Member McLean and seconded by Council Member Barfield to approve all consent
items. Motion unanimously approved.
ITEMS FOR DECISION
Adoption of Fiscal Year
2015-2016 Budget
Manager Autry provided the following summary:
• Ad Valorem Taxes will remain the same at a tax rate of $0.50 per $100 valuation at a 98.94%
collection rate. Tax base includes 40% completion of the Rooms To Go project.
• State Revenues have been projected with a slight increase.
• Solid Waste fees: There is no increase in monthly garbage or recycling collections fees. The
monthly fee will remain at $13.95 and $3.05 respectively.
• Powell Bill Fund balance was used to cover projected capital costs of the signals and gates at the
Pearsall Street railroad crossing.
• Water & Sewer Rates: A 5% increase is proposed for the inside city limit water rate from $3.89
per 1,000 gallons to $4.08 per 1,000 gallons and outside city limit water rate from $7.78 per 1,000
gallons to $8.16 per 1,000 gallons. The minimum water rate of $12.75 for the fust 2,000 gallons
will not change. A 10% increase is proposed for the inside city limit sewer consumption rate from
$3.63 per 1,000 gallons to $3.99 per 1,000 gallons. The sewer base rate will not change.
• Fund Balance was not required to balance the budget.
• General Fund operations are comparable to the FY14-15 budget.
• One (1) new position has been proposed in the General Fund. A Fire Inspector position is
proposed in the inspections department. This position has been proposed as a half year position to
begin in January 2016.
• No new positions have been proposed in the Water & Sewer Fund.
Mayor Harris asked Manager Autry to address the situation whereby the Council directed that he and the
Police Chief discuss the reallocation of monies to the contingency fund. Manager Autry stated that per
direction of the Mayor and Council, be and Chief Pope met and discussed the positions of Lt. Crime
Prevention Officer and Support Services Coordinator. It was mutually agreed that these positions would be
eliminated in the proposed FYI 5-16 budget and the monies will be placed in contingency. The Lt. Crime
Prevention position was eliminated by the Police Chief and the current personnel that serves in that position
has been moved into a position downstairs. The Support Services Coordinator was originally budgeted and
it has been removed. Both position salaries and benefits have been placed in the contingency line item for
further review during the year by the Mayor and Council.
Council Member Maness stated that in a previous budget work session, he brought up the question of who
will perform the work that was previously done by the Support Services position. Manager Autry
responded that Chief Pope advised that the main portion of duties would fall under the two remaining
administrative positions.
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Mayor Harris stated that the main reason the funds will be placed in contingency is the fact that the Police
Chief and City Manager will re-evaluate the situation and workload within the Police Department to see if
the Support Services position needs to be reinstated and to bring that recommendation back to the Council.
Council Member Maness asked if there is a timeframe as to when the re-evaluation will be done. Mayor
Harris responded that none is set at this time.
Council Member Barfield asked if the remaining two administrative staff can handle the work of the
Support Services Coordinator including the DCI duties. Manager Autry responded that Chief Pope stated
that the remaining staff will handle it and what that means, he cannot expound upon.
Council Member Barfield asked if the remaining staff cannot handle it because they are not trained, then
what will happen. Mayor Harris responded that if the remaining support staff cannot handle the extra
duties, and the Chief and City Manager make that recommendation to the Council, then the money will be
available to resolve the situation. They did not take the money away; it has been reallocated to a
contingency fund that would be available according to the wishes of the Council.
Council Member Maness stated that it's a shame that this evaluation could not have been done in time for
the budget. He hopes that this evaluation will be started quickly and the determination made.
Council Member Barfield stated that due to the loss of privilege license fees, there is a bill before the
legislature that may allow municipalities to charge a business registration fee. He asked about adding a
business registration fee of $25.00 to the proposed fee schedule and put the monies in a contingency fund
for businesses inside the city limits of Dunn which would generate approximately $10,000 — $12,000. This
will help to track businesses.
Discussion was held that software would have to be put in place to begin such a program and they
discussed how they could enforce the program and collect the money. Manager Autry stated that some
towns have incorporated this fee in expectation that the legislature will implement this program.
Mayor Hams yielded to City Attorney Pope for his comments about this legislation that has not yet been
implemented. Mr. Pope stated that if the legislature authorizes a new fee by statute, then the Council can
implement the fee into the fee schedule.
Motion by Mayor Pro Tem Tumage and seconded by Council Member Billy Tart to adopt the Fiscal Year
2015-2016 Budget and Fee Schedule. Motion unanimously approved. A copy of FY 15-16 budget
ordinance (02015-04) and fee schedule is incorporated into these minutes as Attachment #6.
Consideration of Ordinance to Extend the
Corporate Limits of the City of Dunn —
Voluntary Annexation Petition
ANX-01-15 Received Under G.S. 160A-31
Dunn Animal Hospital, P.A. — Marilyn Brewer
4.87 acres - PIN #1507-93-2984.000
Intersection of N. Powell Avenue and Ashe Avenue
Mayor Harris explained that the Council is being asked to approve an ordinance to extend the corporate
limits of the City of Dunn by the voluntary contiguous annexation of 4.87 acres, more or less.
This 4.87 acres, more or less and identified by the Harnett County Registry as PIN #1507-93-2984.000 is
located at the intersection of N. Powell Avenue and Ashe Avenue.
This property is owned by Marilyn Brewer, President of Dunn Animal Hospital, P.A.
At the May Council meeting, the City Council approved a Resolution Fixing Date of Public Hearing as
June 9, 2015 on the question of voluntary contiguous annexation of this property.
Motion by Council Member Barfield and seconded by Council Member Robinson to adopt an ordinance to
extend the corporate limits of the City of Dunn by the voluntary contiguous annexation of Dunn Animal
Hospital, P.A. (4.87 acres, more or less — PIN #1507-93-2984.000). Motion unanimously approved. A
copy of Annexation Ordinance (02015-05) is incorporated into these minutes as Attachment #7.
Consideration of Resolution and Order to
Permanently Close the Public Alley between
N. Clinton Avenue and N. Wilson Avenue
running from E. Edgerton Street to E. Harnett Street
Motion by Council Member Barfield and seconded by Council Member McLean to adopt the Resolution
and Order to close the public alley between N. Clinton Avenue and N. Wilson Avenue running from E.
Edgerton Street to E. Harnett Street. Motion unanimously approved. A copy of Resolution (R2015-10) to
close the public alley between N Clinton Ave. and N Wilson Ave. running from E. Edgerton St. to E.
Harnett St. is incorporated into these minutes as Attachment #8.
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Rezoning Request RZ-04-15
City -Initiated Large Scale Rezoning
Phase 2
This is a city -initiated zoning request to rezone properties in the southern portion of our jurisdiction, with
boundaries north to south between E. Cumberland Street and Longbranch Road, and east to west between I-
95 and the railroad to amend the zoning map to reflect the current use of properties and the 2030 land use
plan. The Planning Board has held several workshops and discussed the proposed zoning changes for
several months.
The Planning Board met on May 26, 2015, to review the request and ask for comments from the public.
There was no one present to speak for or against the request; the Planning Board voted unanimously to
recommend approval of this request.
Motion by Council Member Maness and seconded by Council Member Barfield to approve the City -
initiated request to rezone parcels in the southern portion of our jurisdiction. The zoning districts involved
are: Division 1.5, RA -40 Single -Family Dwelling & Agricultural District; Division 2, R-20 Single Family
Dwelling District; Division 3, R-10 Single Family Dwelling District; Division 4, R-7 Single Family
Dwelling District; Division 7, C-2 Shopping Center District; Division 8, C-3 Highway Commercial
District; Division 11, I-10 Restricted Industrial District; Division 12, 1-100 Industrial District. The
rezoning is based on the following justification:
1) The City of Dunn Land Use Plan is reflected in the proposed zoning changes. The areas affected
are in area three of the land use plan.
2) The amendments are not inconsistent with the adjoining and surrounding land uses nor are they
considered detrimental. The changes should not negatively impact property owners.
3) The permitted uses in the Districts are not considered detrimental to the area and would be
beneficial to the entire community.
Motion unanimously approved.
Board Appointments
Planning Board (3 year term)
in -town Incumbents Doug Heath, Kevin Williams and Joe Miriello are willing to serve another term.
Applications have been received from Charles Moore and Barbara Holmes.
Mayor Harris recommended the appointment of Mike Beasley of 663 Ammons Road, Dunn to fill the
vacant ETJ membership.
Motion by Council Member Maness and seconded by Mayor Pro Tem Tumage to re -appoint Doug Heath,
Kevin Williams and Joe Miriello to the Planning Board with a term expiring June 30, 2018 and to appoint
Mike Beasley of 663 Ammons Road, Dunn as ETJ representative with a term expiring June 30, 2018.
Motion unanimously approved.
Board of Adjustment (3 year term)
In -town Incumbent Aaron H. Jackson, III wishes to serve another term. An additional in -town vacancy
remains on this board. No applications have been received.
Motion by Council Member Barfield and seconded by Council Member McLean to re -appoint Aaron H.
Jackson, III to the Board of Adjustment with a term expiring June 30, 2018 and to appoint Charles Moore
to the vacant in -town membership with a term expiring June 30, 2017. Motion unanimously approved.
ABC Board (3 year term)
Incumbent J. Dal Snipes has served two terms and is willing to serve another term. No applications have
been received.
Motion by Council Member Robinson and seconded by Council Member McLean to re -appoint J. Dal
Snipes to the ABC Board with a term ending June 30, 2018. Motion carried 5-1 with Council Member
Barfield opposing.
Library Board (3 year term)
Incumbent Joyce Lee wishes to serve another term while Incumbent Janet Truelove does not. Incumbent
County Liaison Yolanda Massey has not responded as to whether she wishes to serve another term.
Applications have been received from Linda Moods, Barbara Holmes and Charles Moore.
Motion by Council Member Barfield and seconded by Mayor Pro Tem Tumage to re -appoint Joyce Lee
and to appoint Linda Monds to the Library Board of Trustees with a term ending June 30, 2018. Motion
unanimously approved.
Motion by Council Member Barfield and seconded by Mayor Pro Tem Turnage to appoint Charles Moore
as County Liaison representative with a term ending June 30, 2018. Motion unanimously approved.
Dunn Housing Authority (Mayoral appointment)
(Tenant Representative -I year term)
As recommended by a letter from the Dunn Housing Authority, Mayor Harris appointed Lew Holloway as
tenant representative to the Dunn Housing Authority with a term ending June 30, 2016.
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Cemetery Advisory Board (3 year term)
Two incumbents Linda James and Armida Avery are willing to serve another term. Thomas Jernigan has
not responded as to whether he wishes to serve another term.
No applications have been received.
Motion by Council Member Barfield and seconded by Council Member Maness to re -appoint Linda James,
Armida Avery and Thomas Jernigan to the Cemetery Advisory Board with terms ending June 30, 2018.
Motion unanimously approved.
Temporary Blocking of Street —
E. Harnett Street from N. Lee Ave. to
N. Sampson Ave.
A request has been received from Felica Blue, to close E. Harnett Street from N. Lee Avenue to N.
Sampson Avenue on Saturday, July 4, 2015 from 2:00 pm — 10:00 pm for the purpose of holding a family
day. Prior requests for this street closure have been approved for the past five years.
Motion by Council Member Barfield and seconded by Council Member McLean to approve the temporary
street closing as requested by Felica Blue. Motion unanimously approved.
Temporary Blocking of Street —
100 E. Divine Street from Railroad Ave. east to the
Alley behind the Public Library
City Manager Autry explained that a request has been received from Tanya Glover, to close 100 E. Divine
Street (in front of the Breezeway Cafe) from Railroad Avenue east to the alley behind the Public Library on
Friday, June 19, 2015 from 5:00 pm —10:00 pm for the purpose of holding a benefit for Nathan & Amanda
Maxwell.
Motion by Council Member Barfield and seconded by Council Member Robinson to approve the temporary
street closing as requested by Tanya Glover. Motion unanimously approved.
ITEMS FOR DISCUSSION
AND/OR DECISION
Financial Report
Finance Director Drew Holland provided the following financial report for the period ending April 30,
2015:
• As of April 30, 2015, the City had a total cash balance of $4,979,744. $1,333,415 in the checking
account; $3,074,479 in the Capital Management Trust accounts; $570,780 in Money Market
Investments; and $1,070 cash on hand. The cash balance as of April 30, 2014 was $4,332,055.
• Property Tax collections were $3,424,232 (98.68% of budget).
• Sales Tax Distribution total as of March 31, 2015 was $1,119,932 (79.72% of budget).
Benchmark for March was 75% of budget. Aprils' Sales Tax Distribution will be received on
June 15,2015.
• Building permit fees were $83,130 (124.08% of budget). Benchmark for this month is 83% of
budget
• Water and Sewer revenues were $3,851,579 (87.24% of budget). Benchmark for this month is
83% of budget.
• Total expenditures for the month of April were 82.05% of budget in the General Fund and 72.55%
of budget in the Water -Sewer fund. The benchmark for this period is 83% of budget.
Motion by Council Member McLean and seconded by Council Member Barfield to accept the Financial
Report. Motion unanimously approved.
ADMINISTRATIVE REPORTS
Motion by Council Member Billy Tart and seconded by Council Member McLean to accept the
Administrative Reports, Motion unanimously approved.
ANNOUNCEMENTS
The following announcements and/or comments were made.
Mayor Harris:
➢ City offices will be closed on Friday, July 3, 2015 in observance of Independence Day.
➢ Candidates filing for Municipal election will begin on Monday, July 6'h at 8 am and will end
Friday, July 17'" at noon. Filing will take place at the Harnett County Board of Elections office.
➢ The next regular City Council meeting is scheduled for Tuesday, July 14, 2015 at 7:00 p.m. (This
date was changed to July 7, 2015 by vote of the Council later in the meeting)
➢ City of Dunn Parks & Recreation invites the public to attend the Grand Opening Ceremonies for
the Phillip Alan Fusco, II Miracle Field at Nathan Harris Athletic Complex at Tyler Park on
Saturday, June 13'h at 9:30 am. Exhibition games will feature the Miracle League of Johnston
County and Fayetteville Buddy Ball Teams. Game 1 begins at 10 am and the 2nd game will
follow.
Change Meeting Date - July
Mayor Harris requested that the July 14`h Regular City Council meeting date be rescheduled to Tuesday,
July 7, 2015 at 7:00 pm. He will be traveling out of state to take his wife to the Mayo Clinic in Florida for
medical treatment.
Motion by Council Member Robinson and seconded by Council Member McLean to reschedule the July
14th Regular City Council meeting date to Tuesday, July 7, 2015. Motion unanimously approved.
With no further business to discuss, a motion was made by Council Member Barfield and seconded by
Mayor Pro Tem Turnage to adjourn the meeting at 8:30 p.m. Motion unanimously approved.
Attest:
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Debra G. West
City Clerk
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Oscar N. Harris
Mayor
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