020215a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS
County Administration Building
102 East Front Street
Lillington, North Carolina
Regular Meeting
February 2, 2015 9:00am
1. Call to order-Chairman Jim Burgin
2. Pledge of Allegiance and Invocation-Commissioner Barbara McKoy
3. Consider additions and deletions to the published agenda
4. Consent Agenda
A. Budget Amendments
B. Tax refunds, rebates and release
C. Harnett County Engineering and Facilities requests award ofbid for Roll-Off Truck
with Tarping System to Advantage Truck Center/Volvo Roll-OffTruck with Tarping
System in the amount of$151,915.09.
D. Harnett County Sheriffs Office requests approval of the Harnett County Dentention
Center Medical Plan. Harnett County contracts with Southern Health Partners to
provide medical care to the Harnett County Detention Center. The Medical Plan is
developed by Southern Health Partners and has been reviewed and approved by the
Harnett County Sheriffs Office and the local Health Director of the Harnett County
Department of Public Health.
E. Harnett County Airport Administrator requests approval of a NC DOT /DOA grant
agreement for aid related to the Runway 5 Approach Clearing. The approach clearing
will consist of clearing trees and vegetation n approximately 12 acres of uplands and
wetlands located on the west side of Runway 5.
F. Harnett County Tax Administrator requests approval to bar off the system all property
taxes, in the amount of $323,310.90, that are over 10 years old (2003 and 2004) that
can no longer be legally collected through forced collection procedures .
. G. Harnett County Health Director requests approval to establish/increase/decrease fees
as approved by the Board of Health on January 15, 2015.
5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation
6. Consider Proposed Firearms Discharge Ordinance
7. County Manager's report-Joseph Jeffries, Interim County Manager
-Sandhills Center Quarterly Fiscal Report
8. New Business
9. Closed Session
10. Adjourn -10:30 am Commissioners leave to tour CCCC Lee and Chatham main campuses
Page 1
020215 HC BOC Page 1
Agenda Item L/-J!l
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2015;
Section 1. To amend the General Fund, Health Department Division on Aging, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7501-441.32-11 Family Care Support $ 200.00
110-7501-441.32-26 Incentives $ 185.00
110-7501-441.60-47 Food $ 125.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-353.75-01 Family Caregiver Donations $ 510.00
EXPlANATION: Budget Amendment to increase Expenditures and Revenues in the Family Caregiver Program.
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of ,2015
Jim Burgin, Chairman
Harnett County Board of Commissioners
020215 HC BOC Page 2
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2015:
Section 1. To amend the General Fund, Parks and Recreation, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-8200-450.60-33 Materials and Supplies $900
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
11 0-0000-354.82-01 Restitution $900
EXPLANATION: Replacement of Park Bench at Barbecue Creek Park that was vandalized in Sept 2013
APPROVALS:
Department Head (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord, and to the Budget
Officer and the Finance Officer for their direction.
Adopted __________________________________ ___
Margaret Regina Daniel,
Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Comm
020215 HC BOC Page 3
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2015;
Section 1. To amend the General Fund, Health Department Division on Aging, the appropriations are to be changed as
follows:
EXPENDITURE
CODE NUMBER
REVENUE
CODE NUMBER
110-0000-331.75-52
110-0000-331.75-53
110-0000-353.75.53
EXPlANATION:
AMOUNT AMOUNT
DESCRIPTION OF CODE INCREASE DECREASE
AMOUNT AMOUNT
DESCRIPTION OF CODE INCREASE DECREASE
HCCBG Nutrition $ 5,940.00
State/Federal Funds (NSIP) $ 1,625.00
Contributions $ 4,315.00
Budget Amendment in Revenues because the amount of HCCBG funding increased,
contributions have decreased tremendously and NSIP will be decreased based on the number
of meals provided at .75 each.
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
020215 HC BOC Page 4
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2015;
Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7600-441.60-33 Materials & Supplies $ 1,321.00
110-7600-441.60-46 Medical Supplies $ 2,300.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
11 0-0000-331.76-01 WIC-Ciient Services $ 3,621.00
EXPLANATION: To budget additional State funds received for the WIC-Ciient Services Program.
APPROVALS: 'x..,f,
9t~:C6()
Department Head (date)
JS
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Fin a nee Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of ,2015
Jim Burgin, Chairman
Harnett County Board of Commissioners
020215 HC BOC Page 5
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2015;
Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7600-441.64.25 Books & Publications $ 26.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
11 0-0000-334.76-12 H IV /STO State $ 26.00
EXPLANATION: To undbudget State funds not spent before December 31st deadline.
APPROVALS:
ate)
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of ,2015
Jim Burgin, Chairman
Harnett County Board of Commissioners
020215 HC BOC Page 6
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Agenda Item 4 • C
Board Meeting
Agenda Item
MEETING DATE: February 2, 2015
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Bid Award for Roll-Off Truck with Tarping System
REQUESTED BY: Amanda Bader, Director of Engineering and Facilities
REQUEST:
Requests award ofbid for Roll-OffTruck with Tarping System to Advantage Truck
CenterNolvo Roll-OffTruck with Tarping System in the amount of$151,915.09.
Advantage Truck Center was not the lowest bidder however they offered the dimensions
associated with an extended cab as stated in the bid package. For more information please
see the award letter and bid sheet attached.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
P:\BOC\agendafonn20 IS.doc Page 1 ofl 020215 HC BOC Page 16
January 26, 2015
Joseph Jeffries
Interim County Manager
102 E. Front Street
Lillington, NC 27546
Engineering and Facilities Management
P.O. Box 2773 910-814-6156
200 Alexander Drive 910-814-8263 fax
Lillington, NC 27548 www.harnett.org
Re: Bid Award for Roll-Off Truck with Tarping System
Dear Mr. Jeffries:
On December 23, 2014 at 2:00 p.m. bids were received and read aloud for the purchase of a roll-off
truck and tarping system. A total of seven (7) bids were received. The bid tab is attached.
The Engineering and Facilities department respectfully requests that the board award the December 23,
2014 Roll-Off Truck with Tarping System bid to Advantage Truck Center I Volvo Roll-Off Truck with
Tarping System in the amount of $151,915.09.
We would like to reject the two lowest bids because the cabs do not offer the dimensions associated
with an extended cab as stated in the bid package. The specs asked for an extended cab and it was
apparent that not all bidders presented extended cabs. We had two of the low bidders bring trucks for
us to inspect and measure. After thorough review of the bids, we requested two measurements from
each of the companies that presented bids. Attached is a spreadsheet with the two measurements:
-Front to back from the most rearward part ofthe dash.
-Floor to ceiling.
The truck will be purchased through White Goods grant funds (70%) and solid waste enterprise funds
(30%). We respectfully request the board to award the bid to Advantage Truck Center with the Volvo
truck.
Amanda Bader
Director of Engineering and Facilities
020215 HC BOC Page 17
Roll-Off Truck with Tarping System
Bid Opening: Tuesday, December 23, 2014, 2:00 p.m.
Harnett County Engineering & Facilities Maintenance Bldg.
Bidder Name
TriPoint Truck Center
Contact: Maury Rice
Freightliner
Carolina Environmental Systems
Contact: Maxwell Taylor
Freightliner
Advantage Truck Center
Contact: Bruce Stadler
Volvo
Amount
$145,521.00
$146,477.00
$151,915.09
TripleT Freightliner, Sterling & Western Star
Contact: David Foster
Freightliner
Gregory Poole
Contact: Mike Howell
CAT
Southeast Atlantic Peterbilt
Contact: Jim Moynihan
Peterbilt
TripleT Parts & Equipment Co., Inc.
Contact: Josh Foster
Mack
$156,409.00
$157,989.00
$160,535.00
$166,453.00
Cab Dimensions
39" front to back
56" floor to ceiling
40.5" front to back
56" floor to ceiling
47" front to back
62" floor to ceiling
47" front to back
56.25" floor to ceiling
42" front to back
56" floor to ceiling
42" front to back
73.3" floor to ceiling
37" front to back
71" floor to ceiling
020215 HC BOC Page 18
Board Meeting
Agenda Item
Agenda Item L/-
MEETING DATE: February 2, 2015
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Detention Center Health Plan
REQUESTED BY: Sheriff Rollins
REQUEST:
The Sheriffs Office requests approval of the Harnett County Detention Center Medical PI an.
Harnett County contracts with Southern Health Partners to provide medical care to the
Harnett County Detention Center. The Medical Plan is developed by Southern Health
Partners.
The plan has been reviwed and approved by the Harnett County Sheriffs Office and the local
Health Director of the Harnett County Department ofPublic Health. It has also been
reviewed by the Harnett County Legal Services staff. The pkan must be reviewed and
approved annually.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
P:\BOC\agendaform20 15.doc Page 1 ofl
020215 HC BOC Page 19
Office of the Sheriff of Harnett County
SMrlff Leny Rollin.
www.lllm!~.com
PQBox399
175 8ain Shet, IJIIngton, Nc 27546
Phone: 910-893-9111; Fax: 91~
This Detention Center Health Plan is hereby approved as of by the
Harnett County Sheriff'' s Office and by the health director of the Harnett County
Department of Public Health.
---1--f-..-.-'~~:::._..------Date __ 1+-/_2_,...~../_1_5" __
_ (0\ __ ..;;:..t_~/____:\;y!L-"\.....-~:-----/L--::::.·...,---____ Date
HarnettCJunty Health Director
This Detention Center Health Plan is hereby adopted by the Harnett County
Board of Commissioners this the __ day of ______ _
Chairman
Atte~: ____________________ __
Clerk to the Board
020215 HC BOC Page 20
Harnett County Detention Center
Detention Center Health Plan
The compliance with this Detention Center Health Plan is the joint responsibility
of the Harnett County Sheriff, and Southern Health Partners, Inc.
(sometimes hereinafter referred to as "SHP"), the contracted provider of care
to the inmates of the Harnett County Detention Center.
Receiving Screening
Upon the arrival of each inmate at the Harnett County Detention Center,
a preliminary health assessment (Receiving Screening) will be performed
by correctional officers.
At a minimum, the assessment will include the following:
Documentation of current illnesses and health problems
including medications taken and special health
requirements.
Documentation of mental health problems, dental problems
and allergies.
Behavior observation, including state of consciousness,
mental status, appearance, conduct, tremors, and sweating.
Inquiry into use of alcohol and other drugs, including types,
methods, date/time last taken and problems arising out of
use.
Notation of body deformities and ease of movement.
Observation of persistent cough or lethargy as well as an
inquiry to unintentional weight loss, night sweats and known
exposure to TB.
Inquiry as in known communicable diseases including
sexually transmitted disease.
020215 HC BOC Page 21
Condition of skin including, trauma markings, bruises,
lesions, jaundice, rashes and infestations, and needle marks
or other indications of drug abuse.
Status classification to succinctly identify the inmate's health
status.
Referral of the inmate for emergency health services or
additional health services, as may be necessary.
If as a result of the receiving screening it is apparent that an inmate
requires medical attention, then the inmate will immediately be referred for
treatment. The appropriate level of treatment (i.e. treatment in-house by a
member of the professional health services staff or referral to a hospital or
other community-based health service) should be made after a thorough
evaluation of the inmate's condition.
Health care standards require that information regarding access to health
care services be communicated orally and in writing to inmates upon their
arrival at the correctional facility. To meet these standards, SHP will use
notices, printed in both English and Spanish. These will be posted in the
Intake area advising them of how to access the health care delivery
system, in addition to the verbal and written/documented notification which
is provided at booking.
Daily Triaging of Complaints
In order to ensure that inmate health problems and requests are
addressed promptly, appropriately and efficiently, we use a structured
triage procedure, proven effective in other correctional settings.
Our Medical Director (Physician) always oversees the triage system that is
followed by all health care personnel. This ensures that the inmates
receive the appropriate level of care and that their complaints are properly
processed and resolved.
2
020215 HC BOC Page 22
Inmates have the ability to access the triage system by submitting a health
care request form. These requests are received and processed daily by
the health care staff, and as a first step in the triage system the inmate is
then seen by a member of the professional nursing staff and appropriate
treatment is administered within the scope of the Nurse Practice Act.
Those inmates requiring a higher level of service will be referred to the
physician, physician assistant, or other appropriate professional
practitioner in a timely manner.
If the Physician or other practitioner determines that the inmate's medical
needs are more extensive or specialized than can be addressed within the
facility's health care program, an appropriate referral to outside medical
services will be provided.
Sick call must be conducted on-site by a physician, nurse practitioner or a
physician assistant under the direction of a physician. The majority of
inmates to be seen by the physician will have been screened as part of
the formal triage system. However, this will not preclude an inmate who
had not been triaged or who has a sudden or acute problem, from seeing
the physician during the time the physician is on-site at the facility.
Appropriate documentation will be recorded and maintained for all inmates
seen at sick call. This information will be incorporated into the inmate's
medical record as appropriate. An inmate's medical record will contain
appropriate entries completely documenting each sick call encounter (i.e.,
an inmate's specific health request, the assessment of the health care
professional who saw the inmate, the prescribed treatment plan, and any
follow-up encounters). This will ensure that all inmates' health requests
are promptly and properly handled, documented, and followed through to
a satisfactory resolution.
3
020215 HC BOC Page 23
Special Medical Program
We will provide all special health care services required including, but not
limited to, care for inmates who are chronically or terminally ill, physically
handicapped, developmentally disabled or inmates with special mental
health needs or convalescing inmates. Individual treatment plans will be
developed for all chronically ill, terminally ill and convalescing inmates.
Examples of chronic illness include diabetes, hypertension, asthma and
epilepsy. Convalescing inmates include those recovering from fractures,
inpatient surgical procedures, and hepatitis and other communicable
diseases. The type of treatment will be determined by the needs of the
individual inmate, but may include such things as medications, special
diets, physical therapy, laboratory tests or dressing changes. Each
treatment plan will be initiated by the physician and will be detailed in the
individual's medical record.
We will keep a list of inmates with special needs and maintain schedules
for medical treatment in accordance with our established protocols for
each illness. For example, daily blood sugars are obtained on all diabetics
receiving insulin, Dilantin levels are monitored monthly on epileptic
inmates, and blood pressure evaluations are performed as clinically
indicated on inmates receiving anti-hypertensive drugs.
Medical determination of a tendency towards suicide or a history of
seizures will result in the inmate being assigned to quarters that have
close supervision.
We realize that communicable diseases, such as tuberculosis (TB), HIV
and hepatitis require special attention in inmate populations. We have
developed an Infection Control Program that incorporates education,
diagnosis and treatment of inmates. Screening for TB and/or HIV occurs
at time of intake, if conditions indicate that such testing is necessary.
Neither North Carolina nor Federal laws specifically require HIV testing
upon request; however we feel that the most prudent course to take would
be to make testing available but limit it by leaving the decision to the
medical staff.
4
020215 HC BOC Page 24
Data supports that our inmate population has a higher than usual
incidence of sexually transmitted disease. This is addressed in the
medical intake screening and then in more dependent upon the H&P. If at
the time of intake, the H&P or any time complaints of that nature is
offered. We will then initiate testing and or treatment. This is usually
determined by the site's MD if inmate is to be evaluated at the local Health
Department
Our Infection Control Program includes, but is not limited to:
Surveillance procedures to detect inmates with infectious
and communicable diseases, appropriate immunizations to
prevent these diseases and proper treatment and care for
inmates with these diseases.
The decontamination of medical equipment and proper
disposal of sharps and medical bio-hazardous wastes. Used
by the medical staff, or determined by the medical staff to be
considered bio-hazardous waste.
Strict adherence to universal precautions by health care
workers to prevent exposure to blood-borne pathogens.
Notifying the local county health department of confirmed
cases of all STD, TB, HIV, Hepatitis, Listeria E-coli, MRSA,
as well as other disease reportable according to the DHHS
2124 criteria.
We will also dispose of all medically-related infectious and hazardous
waste in accordance with all state and federal regulations. We follow and
assure compliance with Occupational Health and Safety Administration
(OSHA) guidelines for infection control procedures.
5
020215 HC BOC Page 25
Pharmaceuticals and Medical Supplies
An agreement has been set in place to order all prescribed medications
from a contracted pharmacy vendor. Any STAT medications may be
ordered from a local pharmacy provider. STAT medications are classified
as medications which need to be started immediately and a supply of such
medications is not currently on-site within the medical unit. The pharmacy
vendor will supply the SHP Formulary and ordering sheets to the facility
for the placement of orders. All orders received before 3:00p.m. EST, will
be shipped out for next day delivery.
SHP shall comply with all applicable state and federal regulations
regarding the prescribing, dispensing, administering, and procuring of
pharmaceuticals. All employees must review the ordering procedures for
pharmaceuticals. No medications will be ordered without a physician's
order. All re-orders must be approved through the physician also.
Medications are prescribed only when clinically indicated, not for
disciplinary purposes.
All pharmaceuticals must be stored appropriately, in accordance with their
storage instructions (i.e. refrigeration, etc.). Security storage (under lock
and key) must be maintained for all prescribed medications. Only the
nurse and health services staff will have access to the medications. If
applicable, a key may be given to security in case of emergencies. All
narcotics are to be kept under separate lock and key from other
medications.
Application I for the registration to comply with the North Carolina
Controlled Substance Act will be submitted at which time the N.C.
Department of Health and Human Services then schedules an onsite
inspection and upon the evaluation. The N.C.D.H.H.S will notify the
Detention Center of the requirements that they must implement to be
granted permission.
The nurse and Medical Director as needed should perform a periodic
review of all pharmacy orders. A narcotic count must be performed on a
regular basis and the nurse and/or physician should review all reports.
Copies of all count sheets are to be kept on file for review and/or audit.
6
020215 HC BOC Page 26
All expired pharmaceuticals must be destroyed accordingly. The
pharmacy vendor will perform this service on a quarterly basis, or sooner if
needed. The nurse must call the pharmacy directly to the schedule this
services when needed. Also, a Sharps Count must be kept by all nursing
staff with all count sheets to be kept on file for review and/or audit.
Diabetic inmates may be allowed to draw and administer their own insulin
under the supervision of a health care staff member, and/or under
security's approval.
All pharmaceuticals will be maintained in the medication room and only
personnel authorized to give medications will have access to this area.
The medication room area will be locked at all times and only authorized
personnel will have keys.
The pharmacist will be responsible to select all generic equivalent drug
products used in the correctional facility. All drug products utilized will be
those of a certified Food and Drug Administration approved
manufacturers. In addition, the pharmacy vendor will conform to all
federal laws, State statutes, and the state Board of Pharmacy regulations
concerning drug products.
All drug recalls will be the responsibility of the pharmacist. Collection and
return of recalled drugs will be the pharmacists' responsibility at the
dispensing level and the nurse's responsibility, upon notification, at the
drug administrator level.
All outdated, unused, deteriorated drugs will be the responsibility of the
pharmacist to return and destroy during their quarterly inspections.
Control substances returned or otherwise destroyed will be in compliance
with federal and state regulations.
The pharmacy vendor according to the State Pharmacy Law shall label all
prescription. Each prescription will contain the following information:
Name/address of the dispensing pharmacy; Name of the prescriber; Name
of patient; Directions for use; Date the prescription was originally filled;
Name of drug and strength.
All floor stock shall be reviewed and authorized by the Medical Director.
Floor stock will be issued as non-prescription floor stock, prescription floor
stock, and emergency floor stock drugs. Only persons authorized to
prescribe within the state with the facility is located may order floor stock
to be kept within the medical unit.
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020215 HC BOC Page 27
Emergency Medical, Dental, and Mental Health
Certain members of the professional health care staff, including the
physician, will have twenty-four (24) hour on-call responsibility for any
emergency that may arise. In the event of an emergency or in response
to any medical need, the nursing on-call staff must be called and will
immediately respond by telephone to work with security staff to evaluate
the inmate. Other appropriate medical personnel will be notified if
necessary. The inmate will be transferred to a hospital emergency room
for further treatment, if clinically indicated and agreed to by the SHP on-
call medical authority.
When emergency transportation is required, medical personnel will decide
whether an ambulance or security van is required and coordinate
appropriate transportation with the corrections administration and security.
However in the event where the correctional officer feels that the services
of EMS is required, and the medical staff is not present to address the
situation, then the correctional officer should make provisions for
emergency transport without the hesitation of notifying the medical staff.
Dental Care
Dental treatment shall be provided according to an established treatment
plan/order, and based on established priorities. Consultation to the dentist
and/or dental specialist will be available. Dental treatment will be
scheduled on an as needed basis, for the earliest appointment time
available. Medical staff should notify the dentist of requested treatment in
advance of services being performed.
The Medical Director will review all prescriptions for approval. Any
substitutions for prescribed narcotics/medications should be confirmed with
the Dentist, but may just be changed by the Medical Director to confirm with
the Detention Center policy (limits on narcotics, etc.).
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020215 HC BOC Page 28
Mental health and chemical dependency withdrawal
Inmates reporting the use of alcohol, opiates, stimulants, sedatives,
hypnotic drugs, or other substances will be evaluated for their degree of
reliance upon and potential for withdrawal from these substances and
possible intoxication or overdose. Upon completion of the screening
process, patients indicating such uses must be immediately referred to the
medical staff for further evaluation and treatment.
Detoxification will be carried out only under medical superv1s1on and
initiated by the medical staff with physician overview on an individual care
basis. All detainees found to be demonstrating the signs and symptoms of
drug/alcohol withdrawal will be seen by the Medical Director and his
treatment plan will be followed. Inmates experiencing severe, life
threatening intoxication or withdrawal must be seen by the Medical Director
and upon his orders may be transferred to a licensed acute care facility, or
the local emergency room for treatment. The Detention Center
Administrator must receive authorization of this transfer.
Detox inmates must be monitored on a consistent basis and all finding
charged in his/her medical record. Documentation of the patient's status
during detoxification is very important and must be reviewed by all medical
staff members when needed in order to maintain patient care while
incarcerated.
Detox inmates may be referred to the designated mental health provider or
a local program for assessment regarding dependency issues.
Pregnant females who have drug/alcohol dependency will promptly be
referred to the Medical Director for appropriate treatment methods. The
Medical Director may have established treatment protocols.
Inmates who are on Methadone will be referred to the Medical Director for
appropriate withdrawal treatment plans to be used.
Medical staff will verify a patient's history and medication prior to inception
of services. Physician will review the information and make referrals as
appropriate.
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020215 HC BOC Page 29
Treatment services may include on-site and/or off-site crisis intervention.
Not all treatments include the prescribing of psychotropic medications.
Crisis intervention is to be initiated if patient is a threat to themselves and
others.
Pregnant Inmates
All verified and confirmed pregnant inmates will be referred to the
designated prenatal clinician who can provide obstetric services including
regular prenatal care, medical exams, activity level advice, safety
precautions, nutrition guidance and counseling. The inmate will be
prescribed prenatal vitamins while incarcerated and applicable laboratory
and diagnostic testing will be performed.
The Detention Center Administrator must be notified of the inmate's
pregnancy and on-going treatment. Corrections Officers should be alerted
to the inmate's due date as it approaches and she should be under close
observation around that time.
Medical staff will document inmate's previous health history and other
births. An outside specialty clinic visits will also be documented and noted
in the patient's chart, along with services rendered noted in the file. Medical
staff must utilize the Pregnancy Flow Sheet to monitor the pregnancy. The
Medical Director should review the flow sheet on a consistent basis, maybe
at the established chronic clinics reviews.
Pregnant inmates needing obstetric services will be referred to the local
County Health Department.
The designated mental health provider may be asked to participate in the
treatment plan regarding the patient. Issues which may be discussed are
any psychotropic medications needs and/or depressions issues the patient
may experience due to separation from the baby after the birth.
Medical Records
All medical records will be kept in the medical unit or, if inactive, in a secure
place accessible to medical personnel. For period of seven years. The
Detention Center Administrator should be consulted as to the space needed
for the storage of inactive files.
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020215 HC BOC Page 30
All medical encounters will be entered into the medical record using a
narrative, pathways or S.O.A.P. format. The medical record will contain the
following elements and all laboratory reports, consult reports, discharge
summaries, and diagnostic studies will be reviewed and initialed by the
physician before placement in the medical record.
1. Master Problem List (if a chronic condition patient);
2. Receiving Screening form;
3. Admission Data/History and Physical Assessment form;
4. Physicians' Orders form;
5. Progress Notes;
6. Laboratory studies; Diagnostic studies; Dental records;
7. Psychiatric and psychological reports;
8. Consultant's reports; x-ray reports;
9. Medication Administration Records;
10. Consent forms; Discharges summaries;
11. Release of Responsibility and Authorization for Release of
Information Forms;
12. Sick Call Request forms;
13. Specialized treatments plans;
14. All other relevant and medically related materials;
15. Transfer forms
When an inmate is reincarcerated, the prior record, if one exists, will be
reactivated and reviewed by the medical staff. The inmate will have one (1)
medical record that contains a record of all medical services that are
rendered.
All forms must be signed and dated appropriately.
Confidentiality of Health Records
HIPAA regulations apply to any protected health information such as
information that concern's a person' social security number, date of birth,
physical or mental health, healthcare, or payment information that could be
used to identify an individual. That information must be blocked from a
disclosure of such information. While individuals are in a correctional
institution, SHP can use or disclosure an inmate's protected health
information to the medical unit of another correctional institution for the
following reasons:
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020215 HC BOC Page 31
Provision of health care services;
1. Health and safety of the inmate or other inmates;
2. Health and safety of correctional institution personnel;
3. Health and safety of those personnel responsible for transporting
or transferring of inmates;
4. Law enforcement on the institution's premises;
5. The administration and maintenance of the safety, security, and
good order of the institution.
N.C.G.S 130A 143 has strict confidentiality to information about reportable
communicable diseases. The public health regulations authorize a local
health department director to notify the sheriff if a detention inmate has
certain communicable diseases. This regulation excludes HIV infection and
AIDS. The disease must represent a significant threat to the public health.
Further, if an inmate has escaped from custody, HIPAA does not restrict the
use or disclosure of an inmate's medication information. In such situations,
the correctional institution may use or disclose the inmate's personal
medical information as long as that use or disclosure is consistent with
applicable law and standards of ethics.
The inmate's medical record is considered confidential and may not be
shared with unauthorized individuals or agencies without the inmate's
written consent. Training will be extended to all staff upon orientation as to
the importance of maintaining medical confidentiality.
Confidentiality Specific to HIV infection and AIDS
1. Any information and records, especially medical records that might
identify an inmate as HIV infected, will be kept strictly confidential.
a. The above reflects North Carolina's Law. Federal courts have
recognized that inmates retain the right to privacy that protects
against the disclosure of sensitive medical information.
2. Detention center medical staff only under the following
circumstances may release the inmates HIV status:
a. Release is made to health care personnel who are providing care to
this inmate.
12
020215 HC BOC Page 32
b. Release is made with the inmate's written consent or the written
consent of the inmate's guardian.
c. Release is made pursuant to a subpoena or court order.
Note: If an exposed officer learns from the detention center physician or
private physician that an inmate is HIV infected, he or she must keep
that information strictly confidential. The reason for telling the officer
is to permit effective treatment and counseling. It is a misdemeanor
if the officer discloses this information to another officer.
The only exception to the confidentiality law is N.C.G.S. 53A 222 allows
inspectors with the Detention Center and detention branch to see an
inmate's medical record unless the inmate objects in writing. Before
inspectors may review the inmate must be informed in writing of his right to
object
Privacy
All medical evaluations and services are to be performed in as much
privacy, with respect to security issues, as possible. The discretion is with
the Medical Director, physician, or nurse providing the service.
Security personnel may be present if the patient poses a probably risk to
the safety of the medical staff or others. · Instruction on maintaining
confidentiality is given to security staff that observes or hears health
encounters. When cell side triage is required, medical staff must take extra
precautions as to promote private communication with the inmate.
Handling of Intoxicated Inmates
Upon completion of the screening process, patients indicating such uses
must be immediately referred to the medical staff for further evaluation and
treatment.
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020215 HC BOC Page 33
Detoxification will be carried out only under medical superv1s1on and
initiated by the medical staff with physician overview on an individual care
basis. All detainees found to be demonstrating the signs and symptoms of
drug/alcohol withdrawal will be seen by the Medical Director and his
treatment plan will be followed. Inmates experiencing severe, life
threatening intoxification or withdrawal must be seen by the Medical
Director and upon his orders may be transferred to a licensed acute care
facility, or the local emergency room for treatment. The Detention Center
Administrator must receive authorization of this transfer.
Pregnant females who have drug/alcohol dependency will promptly be
referred to the Medical Director for appropriate treatment methods. The
Medical Director may have established treatment protocols.
Inmates who are on Methadone will be referred to the Medical Director for
appropriate withdrawal treatment plans to be used.
Training for Officers
Training programs should be providing by a Detention Center training
coordinator or through programs funded by the county or state (depending
upon the facility resources). All training programs provided by SHP must be
documented and the Detention Center training coordinator will keep
attendance rosters.
Upon request by the Detention Center Administrator, SHP in a joint effort
along with other available entities will provide the following training:
First Aid; Suicide Prevention; CPR; Screening Techniques; Health
Referrals; Medication Administration; Recognizing chronic
conditions/illnesses; Signs and Symptoms of Mental Illness;
Confidentiality (HIPAA); Infectious Diseases-AIDS, MRSA, TB
The nurse should participate in the on-going training program currently set-
up through the Facility, whenever available to do so.
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020215 HC BOC Page 34
Transporting inmates to outside sources for medical care
The transportation officer will be notified by medical personnel when an
inmate is scheduled for an appointment outside the Detention Center.
Security staff will plan the transportation. Medical staff will not inform the
inmate of the date or time of the appointment. When emergency
transportation is required, medical personnel will decide whether an
ambulance or security van is required and coordinate appropriate
transportation with the corrections administration and security.
Medical Co-Pay
The medical staff is not to benefit in any way from the co-pay system. The
nurse who is triaging or treating the inmate is only to complete any forms
to provide information so that an inmate's account can be charged.
Continuity of Care
Upon an inmate's admission into the Detention Center, every effort must be
made in obtaining information concerning previous and/or current treatment
plans. Record request forms may be sent to the inmate's treating physician
for inclusion into inmate's current medical file at the Detention Center. The
Medical Director must be made aware of the medical records upon arrival,
for his/her review as well.
All medications must be verified before their continuance. All verifications
(or inability to verify) must be noted within the patient's chart. Once
medications have been verified, the Medical Director may give a verbal
order (if not on-site) to continue the medications until the next scheduled
physician sick call, based upon the inmate's compliance prior to
incarceration and present condition. Identified long-term and/or serious
chronic conditions must be referred to the Physician for referrals or follow-
up clinic visits as needed.
All pregnant inmates will be placed on pre-natal clinic for review by a local
08/GYN clinic or the local county health department. Those pregnant
inmates exhibiting serious conditions may be referred to the hospital for
assessment.
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020215 HC BOC Page 35
All ordered tests and/or consults are completed in a timely manner. The
Medical Director must sign all outpatient service discharge summaries as
evidence of review. If changes in treatment are necessary, the changes
must be noted and clinical justification for an alternative treatment plan is
noted.
Health Assessment
All history and physical data will be obtained by medical staff and recorded
on an Admission Data History and Physical Exam form. The medical staff
will review the Receiving Screening form and confirm all information, as well
as ask for any additional medical history information that may not have
been noted upon admission. The medical staff must make verification of
previous history, and document such verification and/or non-verification.
Within 14 calendar days of arrival into the Detention Center, inmate will
receive a full health assessment by SHP medical staff. A recording of
inmate's current weight, height, blood pressure reading, and temperature
and pulse rate will be noted on the Assessment form. Female inmates will
be given a pregnancy test if their situation deems possible pregnancy
and/or upon request.
The medical staff in conjunction with the Assessment form will perform a
physical exam. Inmates with a chronic condition will be screened and
questioned specifically about their condition. Chronic care inmates will be
referred to the physician's chronic care clinic for an initial assessment and
treatment plan as well.
Other lab and/or diagnostic testing may be required based on information
received from the Receiving Screening or Assessment form. Physician's
orders must be obtained for the testing.
An inmate, who has been re-admitted into the Detention Center and had a
documented health assessment within the previous 12 months, need not be
re-examined unless changes in inmate's health have been noted upon
admission.
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020215 HC BOC Page 36
An inmate has the right to refuse a health assessment. Please refer to the
policy Right to Refuse Treatment. If an inmate refuses a TB test, the
inmate must be placed in isolation for precautionary measures, as TB is an
infectious disease. Medical staff should monitor inmate until the TB testing
is completed. Depending upon the reasons for the inmate's refusal, the
Medical Director and/or mental health staff may be advised to speak with
the inmate about his/her concerns.
All history and physicals must be referred to the Medical Director for review
and sign-off.
Grievance Procedure
Upon receipt of an inmate's grievance, the nurse will review the information
presented and speak with the inmate about the problem and possible
resolution. All information about the conversation should be documented
on the grievance form and filed within the inmate's medical record. All
responses to inmate grievances must be timely and based on principles of
adequate and prudent medical care.
Correctional officers will provide grievance forms to inmates upon their
request. The inmate will give the completed form to a correctional officer
who then gives the form to the medical staff for resolution.
An incident report may accompany a copy of the grievance if submitted to
the SHP corporate office. If the corporate office needs to be involved in the
resolution of the problem, communication with the nurse, as well as a
review of the applicable records and/or other information will begin. The
nurse should notify the corporate office of the need for involvement.
After the grievance has been resolved, the Detention Center Administrator
should be notified as to the resolution.
If the inmate does not agree with the resolution, an appeal may be filed
citing additional information. The nurse and Detention Center Administrator
will once again review this appeal grievance, with a copy forwarded to the
corporate office for resolution. All appeals must be sent to the corporate
office for review.
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020215 HC BOC Page 37
Collection of DNA
In keeping in compliance with the Session law 2003-376 House Bill 79, the
nurse or member of the Detention Center health team will provide the
phlebotomy service for the collection of the DNA samples that are specific
to meeting the requirements mandated by the state of North Carolina. This
does not address the issue of obtaining DNA for the use of forensic
investigation, for which no member of the Detention Center medical team
is to participate in any actions of this nature. The Detention Center
medical team is only to provide the services of phlebotomy and under no
circumstances should be involve with the records keeping, finger printing
and transport of the specimen. The location and time of this service will be
established in agreement with both the duty officers and the medical team
member. This procedure is never to interfere with the health care
provider's responsibility to deliver health care services to the inmates of
this facility.
This Detention Center Health Plan is hereby approved 3~~f by the
Harnett County Sheriff's Office and by the health director o the Harnett County
Department of Public Health. = ~ Date: '-(----l-b-/1 ~ C~ty1SE;riff m/ Yvv-J\__ Date: 9--L. 4 --c (
Harnett County Health Director
This Detention Center Health Plan is hereby adopted by the Harnett County
Board of Commissioners this the JS"ihday of Aprii,)~O~,q 1 !,fl~,,111 , c33! J})('ff.J/1 /,,'' , ' '\
·~-.
Attest:
18
020215 HC BOC Page 38
,. ·.
Agene lllllda Hem Lf-/(
r•••"''-_.~ ..... •
--·-····-·-~arnett
__. .. · 0 b'/ tM . s\onor9~ ·;'(-p?rov~oard vt cornmls rd Meeting
rouli\'f ~.;;.....----·-"""'!~~~?. .• --C_.3'-o~" genda Item
1 '"""' 1<-MEETING D~TE: March~2012
TO: HAR-NETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Inmate Medical Care Co-pay fee
REQUESTED BY: Sheriff Larry Rollins
REQUEST:
The Harnett County Sheriffs' Office request the authority to charge inmat~s a nonemergency
medical service fee of$ 20.00 per incident. (N.C. G. S. 153A-225(a) [NDTE: Pursant to
Session Law 2011-145, House Bill 200, Section 31.26.(f), effective July t ~ 201 L The
maximum fee for noncmergency medical services increased to twenty dol 1 ars per incident.]
The Sheriffs Office will establish a procedure for waiving fees for indige~ t inmates. The
Harnett County Sheriffs Office and Harnett County Finance will develop procedures tor the
collections ofthese fees.
COUNTY MANAGER'S RECOMMENDATION:
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,·
a crime. He has had only a judicial determination of probable cause as s a prerequisite to the
extended restraint of his liberty following arrest. See Bell v. W ~~fish, 44 1 U.S. "520, 531, 99
s.Ct. 1861. 1874 (1979). Further, "[c}ounties ... exist solely as poht.cal subCJtiivisions of the State
and are creatures of s1atute. They are authorized to exerci~ o~y ~os~e powers expressly
conferred upon them by statute and those wlricb are necessanly tmphed by Jaw from those
expressly given." Davidson County v. City of High Point, 32l N.C. 252, 2!!.57, 362 S.E.2d 553
557 (1987). "Statutorily granted powers are to be strictly construed." ~ (citing Jackson v:
Board of Adjustment 275 N.C. 155~ 166 S.E.2d 78 (1969)).
In North Carolina, the Secretary of the Department of Health and HQ:...lman Services shall
develop and publish minimum standards for the operation of local confinem~nt facilities and the
standards shaH be developed with a view to providing secure custody Oo-f prisoners and to
protecting their health and welfare and providing for their humane treatm~t. See N.C.G.S. §
153A~221(a}. The standards shali provide for (1) secure and safe phYSiSical facilities ... (6)
personal hygiene and comfort ofprisoners ... (7) med-ical care forprisoners ... [~d] (8) sanitation.
Mi. ''The operations and enforcement standards established in Section .0100 through .1100 and
Section .1300 [of Title lOA, Subchapter 14J ofthe North Carolina Adminis·tl:rative Code] shall
apply to all jails." lOA NCAC 141.0102 (emphasis added). ----
DISCUSSION:
~-~-..
"' Medical Care
With respect to medical services, a written medical plan shaU be develO\ped in compliance
with N.C.G.S. § 153A-225. lOA NCAC 141 .1001(a). Asap~ o.fthe plans. each county may
establish fees of not more than ten dollars ($1 0.00) per mCident for the provision of
oonemergency medical care to prisoners and each county must establish a proced111 re for
waiving f~s for indigent prisoners. N.C.G.S. § l53A-225(a) (emp!lasis added). (NOTE:
Pursuant to Session Law 2011-145, Bouse Bill200, Section 31.26.(t), effec"tive July 1, 20ll,
the maximum fee for nonemerge~cy medical se~i~ incre~sed t? tw_entyo. dollars ($20.00)
per incident.] Any person who VIolates any provzsiOn of this sectwn IS glti}ty of a Cl.ass 1
misdemeanor. N.C.G.S. § J53A-225(c). MeckJenburg's medical plan do~ not include a
procedure by which the fees for nonemergency medical services can be Wa.:ived for indigent
inmates. Instead, pursuant to Mecklenburg's Inmate Medical Services Policy, Mecldenburg
charges the aCC()unt of indigent inmates for medical services who do not have sufficient funds to
cover the costs at the time the services are rendered and subsequently debits the inmates'
accounts to cover these charges as monies are added to the inmates' accounts. This practice is in
direct violation of the statute.
The county operating the facility shall pay the cost of emergency medica] services unless
the inmate has third-party insurance. The county shall only be liable for costs not reimbursed by
the third-party insurer, in which event the county may recover from the inmate the cost of the
non-reimbursed medical services. N.C.G.S. § 153A-224(a). Any person Who violates any
provision of this section is also guHty of a Class 1 misdemeanor. S.ce N.C.G.S. § 153A-224(c).
This statutory provision allows th.e counties to recover from the mroate the <:est of any non-
reimbursed emergency medical services only if the inmate has insurance. 'therefore, if the
2
020215 HC BOC Page 40
Harnett County Detention Center
Detention Center Health Plan
Policy: Medical Co-Pay
ADDENDUM 1:
The Harnett County Detention Center maintains an inmate co-payrl"l'rlent for health care
services. Inmates are required to pay for some health care service~ s that they
initiate. At no time will any inmate be denied health services of any""' kind because of
his/her inability to pay for those services. The Harnett County Deter~ ntion Center has
procedures for waiving fees for indigent inmates. Inmates charged for health services
will be permitted to challenge a charge for health services. The in!ll"-tate will follow
Harnett County Detention Center facility grievance procedures.
020215 HC BOC Page 41
Board Meeting
Agenda Item
Ageg:;enda Item Lf-P
MEETIN•~G DATE: May 7, 2012
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Detention Center Health Plan
REQUESTED BY: Jennifer J. Slusser, Senior Staff Attorney for th._e Sheriff's Office
REQUEST:
The Sheriff's Office requests approval of the Harnett County Detentionn Center Medical Plan.
Harnett County contracts with Southern Health Partner to provide med:lical care to the Harnett
County Detention Center. The Medical Plan is developed by Southern t. Health Partners. The
plan meets or exceeds the requirements of the North Carolina Jail Stan•dards.
The Plan has been reviewed by Harnett County Legal Staff and must b~ reviewed and
approved by the Board of Commissioners annually.
COUNTY MANAGER'S RECOMMENDATION:
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020215 HC BOC Page 42
Office of t.,e Sheriff of Harnett County
Sheriff Larry Rollins
This Detention Center Health Plan is hereby approved as of tJ7.£z.ot 4 by ll:he
Harnett County Sheriff, s Office and by the health director oft ett County
Department of Public Health.
~ ~ Date J?-jJ-$1/;j ~~~ I 7
_c(l~/-~~__:___Date z.j -zc{ II c(
Harnett County Health Director
This Detention Center Health Plan is htreby adopte
Board of Commissioners this the ~ day of --1-.:..L!:l=.l.---"-'-'!:...!.....,>-'--"'"-=-'-'--
ChiD~~·-
Attest: da.w..,rJ) L {~~wJu
Clerk to the Joard ~
www.ltr~rnettshtfiff.eo!'n
PO Box 399
175 Bain Street. Lllington, NC 2754e
Phone: 910-893-9111; Fax: 91Q..893.6.450
020215 HC BOC Page 43
Office of the Sheriff of Harnett County
Sheriff Larry Rollins
www.l!amE~ttsl!&riff.com
POBox399
"11 75 Bain Street. UUington, NC 27546
Phone: 910-893-9111; Fax: 91Q..893..6450
This Detention Center Health Plan is hereby approved as of 3j ~ 0 L3 by the
Harnett County Sheriff"s Office and by the health director of the ett County
Department of Public Health.
This Detention ~e~ter Heal~ Plan ~s ~jreby adopt~ £the Harnett County
Board of Comnuss10ners this the 3 day of ~ tf) +' vq b e? c
I
c
' ' • •' i f l I 1 l l \ \ \ \ ~ '
020215 HC BOC Page 44
Office of tht~e Sheriff of Harnett County
Sheriff Larry Rollins
This Detention Cent~r ~ealth Plan is hereby approved as of o/1 /2012. by t=:be
Harnett County Shenff s Office and by the health director of the Harnett County
Department of Public Health.
~~~~ ettCOuntY Sheriff
Date 7.--2 t -J Z-
_q)l-----b.L--L---/1----=-~~·---Date j---?{f ~; Y
Harnett County Health Director
~t ~0 . v_w! Attest /I QJ :;r~,AA!-ik /{ ~ ~.
Clerk to the B d
(
www.llarnettsh&rfff.eom
PO Box 399
175 Bain Street, Ullington, NC 27546
Phone: 910-893-9111; Fax: 910-893-6450
020215 HC BOC Page 45
Approved by the Hamett
c.o~~nty Board of Commls~loner9'
~~l~~=zu!/~1;::::~::~g
MEETING DATE: September 3, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Detention Center Health Plan
REQUESTED BY: Jennifer J. Slusser, Senior County Staff Attorney for the Harnett
County Sherifrs Office
REQUEST:
The Sheriffs Office requests approval of the Harnett County Detention Center Medical Plan.
Harnett County contracts with Southern Health Partners to provide medical care to the
Harnett County Dentention Center. The Medical Plan is developed by Southern Health
Partners. The plan meets or exceeds the requirements of the North Carolina Jail Standards.
The Plan has been reviewed and approved by the Harnett County Sheriffs Office and the
Local Health Director ofthe Harnett County Department of Public Health. It has also been
reviewed by Harnett County Legal Services staff. The plan must be reviewed and approved
annually.
COUNTY MANAGER'S RECOMMENDATION:
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020215 HC BOC Page 46
Board Meeting
Agenda Item
MEETING DATE: February 2, 2015
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Harnett Regional Jetport-Grant for Runway 5 Approach Clearing
REQUESTED BY: Barry A. Blevins
REQUEST:
Airport Administrator requests the Harnett County Board of Commissioners consider and
approve a NCDOT/DOA grant agreement for aid related to the Runway 5 Approach
Clearing. The approach clearing will consist of clearing trees and vegetation on
approximately 12 acres ofuplands and wetlands located on the west side of the Runway 5.
On December 15,2014, the Board of Commissioners approved the application and Project
Ordinance.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\ U sers\Apeele\AppData \Local \Microsoft\ Windows\ Temporary Internet
Files\Content.Outlook\HN56VVRQ\agendaform2015-Runway 5 Approach Clearing A.doc
I ofl
Page
020215 HC BOC Page 47
HARNETT COUNTY JETPORT
RUNWAY 5 APPROACH CLEARING
CAPITAL PROJECT ORDINANCE
BE IT ORDAINED by the Board of Commissioners ofHarnett County, North Carolina, sitting as the
governing board for Harnett County.
Section I.
Section 2.
Section 3.
Section 4.
Section 5.
Section 6.
Section 7.
Section 8.
Section 9.
The County of Harnett desires to begin construction to clear approximately 12 ·
acres of uplands and wetlands on the approach for Runway 5 at the Harnett
County Jetport. The County of Harnett will receive a 90% federally funded grant
under the State Block Grant Non-Primary Entitlement (NPE) Program. Harnett
County local match is a 10% contribution. The costs will be reimbursed by North
Carolina Department of Transportation, Division of Aviation.
The officers of this unit are hereby directed to proceed with the capital project within the
terms of the grant documents, loan documents, and the budget contained herein.
The following amounts are hereby appropriated for this project:
Runway 5 Approach Clearing Construction Admin
Runway 5 Approach Construction
Total
$ 40,112
$ 204,888
$ 245,000
The following revenues are anticipated to be available to complete this project:
North Carolina Department of Transportation,
Division of Aviation Grant
Airport Capital Reserve
Interfund Transfer
Total
$
$
$
$
220,500
2,170
22,330
245,000
The Finance Officer is hereby directed to maintain within the Capital Project Fund
sufficient specific detailed accounting records to satisfy the requirements of the grantor
agency, the grant agreements, and federal regulations.
Funds may be advanced from the General Fund for the purpose of making payments as
due. Reimbursement request should be made to the grantor in an orderly and timely
manner.
The Finance Officer is directed to report, on a quarterly basis, on the financial status of
each project element in Section 3 and on the total grant revenues received or claimed.
The Budget Officer is directed to include a detailed analysis of past and future costs and
revenues on this capital project in every budget submission made to this Board.
Copies of this capital project ordinance shall be furnished to the Clerk to the Governing
Board, and to the Budget Officer and the Finance Officer for direction in carrying out this
project.
020215 HC BOC Page 48
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Triangle Grading & Paving, Inc. PO Drawer 2570 Burlington, NC 27215 I NC General License No: 17456 Unit Price Ext Total $ 54,500.00 $ 54,500.00 $ 7,560.00 $ 75,600.00 $ 25,200.00 s 12,600.00 $ 33,000.00 $ 49,500.00 . $ 2.00 $ 6,400.00 $ 250.00 $ 1,250.00 $ 5,600.00 $ 5.600.00 $ 1 '100.00 $ 11,000.00 $ 1,000.00 $ 10,000.00 $ 700.00 $ 7,000.00 $ 233,450.00 Base Bid 020215 HC BOC Page 49
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Bid Summary 020215 HC BOC Page 50
STATE AID TO AIRPORTS
BETWEEN
GRANT AGREEMENT
THEN. C. DEPARTMENT OF TRANSPORTATION,
AN AGENCY OF THE STATE OF NORTH CAROLINA
AND
COUNTY OF HARNETT
HARNETT REGIONAL JETPORT
PROJECT# 36244.35.6.1
This Agreement made and entered into this the ___ day of ________ , 20 ___ , by and between the
NORTH CAROLINA DEPARTMENT OF TRANSPORTATION (hereinafter referred to as "Department") and the
COUNTY OF HARNETT, the public agency owning the HARNETT REGIONAL JETPORT (hereinafter referred to as
"Sponsor").
WITNESSETH
WHEREAS, Chapter 63 of the North Carolina General Statutes authorizes the Department, subject to limitations and
conditions stated therein, to provide State Aid in the forms of loans and grants to cities, counties, and public airport
authorities of North Carolina for the purpose of planning, acquiring, and improving municipal, county, and other publicly-
owned or publicly controlled airport facilities, and to authorize related programs of aviation safety, education, promotion and
long-range planning; and
WHEREAS, the Sponsor has made a formal application dated DECEMBER 15,2014 to the Department for State
Financial Aid for the HARNETT REGIONAL JETPORT; and
WHEREAS, a grant in the amount of$220,500 not to exceed 90 percent of the non-federal share of the final, eligible
project costs has been approved subject to the conditions and limitations herein; and
WHEREAS, the Grant of State Airport Aid funds will be used for the following approved Project (if a federal aid
project, this scope shall also include any modifications thereto by the Federal Aviation Administration):
NOW THEREFORE, the Sponsor and Department do mutually hereby agree as follows:
DOA FORM (12110)
PROJECT DESCRIPTION:
RUNWAY 5 APPROACH CLEARING
(construction and construction administration)
020215 HC BOC Page 51
1) That the Sponsor shall promptly undertake the Project and complete all work on the Project prior to the 1st day of
JULY 2018, unless a written extension of time is granted by the Department.
2) Work performed under this Agreement shall conform to the approved project description. Any amendments to, or
modification of, the scope and terms of this Agreement shall be in the form of a Modified Agreement mutually executed by
the Sponsor and the Department, except that an extension of time may be granted by the Department by written notice to the
Sponsor.
3) Debarment and Suspension: The Grantee agrees to comply, and assures the compliance by each of its third party
contractors and sub recipients at any tier, with the provisions of Executive Orders Nos. 12549 and 12689, "Debarment and
Suspension," 31 U.S.C. § 6101 note, and U.S. DOT regulations on Debarment and Suspension at 49 C.F.R. Part 29.
4) The Sponsor certifies that it has adhered to all applicable laws, regulations, and procedures in the application for and
Sponsor's approval ofthe Grant.
5) For a material breach of this Agreement or the Sponsor's Assurances, the Sponsor shall be liable to the Department for
the return of all grant monies received.
6) The Sponsor agrees to adhere to the standards and procedures contained in the State Aid to Airports Program
Guidance Handbook (third edition, dated January 1997), unless the Department issues a written waiver.
7) The Sponsor agrees to comply with the "Sponsor's Assurances" contained as a part of this Agreement.
8) N.C.G.S. § 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift
from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of any
response in this grant agreement, you attest, for your entire organization and its employees or agents that you are not aware
that any such gift has been offered, accepted, or promised by any employees of your organization.
DOA FORM (12/10)
Page 2 of 11
020215 HC BOC Page 52
IN WITNESS WHEREOF, THE PARTIES HERETO EXECUTED THIS GRANT AGREEMENT THEDA Y AND YEAR
FIRST WRITTEN ABOVE:
NCDOTSEAL NORTH CAROLINA DEPARTMENT OF TRANSPORTATION:
BY: ________________________________________ __
Deputy Secretary for Transit
ATTEST: ----------------------------------
SPONSOR:
SPONSOR SEAL Signed: ------------------------· · · ·
Title: ------------------------~
Attest: ------------------------------------
STATE OF NORTH CAROLINA, COUNTY OF----------------------
I,---------------------------~ a Notary Public in and for the County and State aforesaid, do
hereby certifY that ---------------------------Personally came before me this day and
acknowledged that he is ---------------------of the·--------------------------------
(Title) (Sponsor)
(hereinafter referred to as "Sponsor" and by authority duly given and as an act of said Sponsor, the foregoing instrument was
signed by him, attested by ----------------------------------~------~ft~e-S~oz:s~r,.
(Name and Title)
And the Seal of the Sponsor affixed hereto.
WITNESS my hand and Notarial Seal, this the ___ day of _______________ ·_-_·_-_·_-·_-_·_-_·_-·_-_· '"'v''"'·
Notary Public (Signature)
My Commission expires: ________________ _ SEAL
DOA FORM (12110)
Page 3 of 11
020215 HC BOC Page 53
RESOLUTION
A motion was made by------------------------and seconded by
(Name and Title)
---------------------------for the adoption of the following resolution, and
(Name and Title)
upon being put to a vote was duly accepted: ' ' . ' ' ' ...
WHEREAS, a Grant in the amount of $220,500 has been approved by the Department based on ·~ota . .ost
of $245,000; and ..... .
WHEREAS, an amount equal to or greater than 10 percent of the total estimated project cost has been appropriated
by the Sponsor for this Project.
NOW THEREFORE, BE AND IT IS RESOLVED THAT THE----------------
(Title)
of the Sponsor be and he hereby is authorized and empowered to enter into a Grant Agreement with the Department, thereby
binding the Sponsor to the fulfillment of its obligation incurred under this Grant Agreement or any mutually agreed upon
modification thereof.
I, ______________________________ ofthe
(Name and Title)
-------------------------------do hereby certify that the above
(Sponsor)
is a true and correct copy of an excerpt from the minutes of the
----------------------------------~--------ofameeting
(Sponsor)
duly and regularly held on the ___ day of ________ ,, 20 __ _
This, the ___ day of _____________ ,20 ___ .
SPONSOR SEAL Signed:
Title:
OfThe: -------------------------
DOA FORM (12/10)
Page 4 of 11
020215 HC BOC Page 54
SECTION A: SPONSOR'S ASSURANCES: GENERAL CONDITIONS
A -I. The Sponsor certifies that it holds fee simple title to the property on which this project is to be constructed. In the
event any work is proposed on property which has an easement or lease in the Sponsor's name, the Sponsor agrees that it will
comply with the Department's conditions and receive written approval prior to any construction on such lease or easements.
This condition does not apply to planning projects.
A-2. The Sponsor agrees to operate the Airport for the use and benefit of the general public and shall not deny reasonable
access to public facilities by the general public.
A-3. The Sponsor agrees to operate, maintain, and control the Airport in a safe and serviceable condition for a minimum
of twenty (20) years following the date of this Agreement and shall immediately undertake, or cause to be undertaken, such
action to correct safety deficiencies as may be brought to its attention by the Department.
A-4. The Sponsor agrees that any land purchased, facilities constructed, or equipment acquired under this Agreement shall
not be sold, swapped, leased or otherwise transferred from the control of the Sponsor without written concurrence of the
Department.
A-5. The Sponsor agrees that the state share of any land purchased, facilities constructed, or equipment acquired under
this Agreement shall be credited to the Department in a manner acceptable to the Department in the event such land, facilities
or equipment are subsequently disposed of through sale or lease.
A-6. Insofar as it is within its power and reasonable, the Sponsor shall, either by the acquisition and retention of property
interest, in fee or easement, or by appropriate local zoning action, prevent the construction of any object which may constitute
an obstruction to air navigation under the appropriate category of Federal Air Regulation Part 77, 14 CFR 77.
A-7. Insofar as it is within its power and reasonable, the Sponsor shall, restrict the use of land adjacent to or in the
immediate vicinity of the airport to activities and purposes compatible with normal airport operations, including landing and
taking off of aircraft and the noise produced by such operations by adoption of zoning laws, by acquisition and the retention
of property interest, in fee or easement.
A-8. Terminal building spaces constructed under this Grant Agreement shall be for the use of the general public. The
Sponsor agrees that it will not use any space so constructed for private use, or charge fees for the use of such space, without
the written approval of the Department.
Page 5 of 11
020215 HC BOC Page 55
SECTION B: SPONSOR'S ASSURANCES: PROJECT ADMINISTRATION
B-1. The Airport shall comply with all requirements of the State Aid to Airports Program Guidance Handbook (third edition,
January 1997).
B-2. It is the policy of this State, to encourage and promote participation by disadvantaged minority owned and women
owned businesses (MBE and WBE) in contracts let by the Department pursuant to GS 136-28.4 for the planning, design,
preconstruction, construction, alteration, or maintenance of State transportation infrastructure construction, and in the
procurement of materials for these projects. All State agencies, institutions, and political subdivisions shall cooperate with the
Department of Transportation and among themselves in all efforts to conduct outreach and to encourage and promote the use
of disadvantaged minority owned and women owned businesses in these contracts. This is designed to ensure minority MBEs
and WBEs have maximum opportunity to participate in performance of NCDOT contracts let using state funding. The
sponsor assures and certifies with respect to this grant that they will pursue these requirements as stipulated by the Department
in the advertising, award and administration of all contracts, and require the same for all contractors, sub recipient or
subcontractors.
MBE\WBE program is governed by G.S. 136-28.4 and administered in accordance with Title 19A Chapter 02 Subchapter D
Section .1101-.1112 ofNorth Carolina Administrative Code (l9A NCAC 02D.1101).
B-3. The Sponsor shall submit draft plans and specifications, or approved alternate, for the project for review by the
Department prior to advertising for bids on the Project. Should bids not be required on the project, the Sponsor shall submit a
detailed scope of work and estimated costs prior to requesting "Project Concurrence and Notice to Proceed" form
(A V-CONCUR/AV-503) for undertaking the project. All plans (and alternate) shall be supported by engineer's report. A list
of deliverable(s) from the Sponsor to the Department is as follows:
Planning Projects
1. Interim Planning Submittals -All Airport Layout Plan Sheets, Reports, Projections, Construction Cost
Estimate, drawings, sketches and all other pertinent information -electronic copy: PDF format. Paper
copy, if requested: bond copy-true half-size.
2. Final Submittal -All Airport Layout Plan Sheets, Reports, Projections, Construction Cost Estimate,
drawings, sketches and all other pertinent information -electronic copies: PDF format and AutoCAD or
MicroStation format -Paper copy: bond-true half-size for plan sheets I sketches
a. All reports, projections -PDF Format. Any element of the documents shall be delivered in its
original electronic format (i.e. MSWord, Excel, AutoCAD ... ) if requested by the Department
b. Sketches and drawings -electronic copies: PDF format and AutoCAD or MicroStation format -
Paper copy: bond-true half-size for plan sheets I sketches.
Page 6 of 11
020215 HC BOC Page 56
Construction Projects
1. Interim Design Submittals (i.e. 30%, 60%, 90% .... ) -Plan Sheets, Technical Specifications, Itemized
Construction Cost Estimate and Engineers Report-electronic copy: PDF format. Paper copy, if requested:
bond true half-size for plan sheets.
2. 100% Design and Issue for Bid Submittals-Plan Sheets, Technical Specifications, Itemized Construction
Cost Estimate, Engineer's Report, and Bid Tab -Any element of the documents shall be delivered in
electronic format (i.e. MS Excel and PDF format) and AutoCAD or MicroStation format and Paper copy:
bond-true half-size for plan sheets.
3. As-built I Record Drawings
a. Contract Documents (Plan and Detail Sheets, Technical Specifications) --electronic copies: PDF
format and AutoCAD or MicroStation format and Paper copy: bond--true half-size for plan sheets.
b. Technical Specifications-electronic copies: MS Word File and PDF format
c. Final Engineers Report-electronic copies: PDF format unless otherwise requested.
B-4. Bids will be taken in accordance with N. C. General Statute 143-129. Following bid opening or frnal contract
negotiations, the Sponsor shall submit the "Project Concurrence and Notice to Proceed" (AV-CONCUR/AV-503) request
along with the bid tabulations to the Department for review. The Department will take action on the request including the
approval or disapproval of the Sponsor's Employment of specific contractors within ten (I 0) days of receipt. Approval will be
communicated via a Contract Goal Requirements Letter sent directly to the Sponsor.
B-5. All contractor(s) who bid or submit proposals for contracts in connection with this project must submit a statement of
non-collusion to the Sponsor.
B-6. The Sponsor shall not commence construction or award construction contracts on the project until a written "Project
Concurrence and Notice to Proceed" (AV-CONCUR/AV-503) is co-signed by the Sponsor's Representative and the
Department or alternate written approval is provided by the Department.
B-7. The Sponsor shall submit quarterly status reports (A V -STATUS/ A V -502) to the Department, unless otherwise
instructed, and will immediately notifY the Department of any significant problems which are encountered in the completion
of the project.
B-8. The Sponsor shall notifY the Department of any significant meetings or inspections involving the Sponsor, his
contractor(s), consultant(s), and/or federal funding agencies concerning Project.
B-9. The Sponsor shall notifY the Department within thirty (30) days of completion of all work performed under this
agreement for the purpose of fmal acceptance inspection and completion of audit requirements by the Department.
Page 7 of I I
020215 HC BOC Page 57
B-10. The Sponsor has full responsibility for assuring the completed Project meets the requirements ofthe Department and
appropriate federal funding agencies. The Sponsor further certifies that all local, state, and federal requirements for the
conduct of this Project shall be met.
B-11. It is the policy of the Department not to award contracts to contractors who have been removed from the
Department's list of pre-qualified bidders without subsequent reinstatement. Therefore, no State funds will be provided for
any work performed by the contractor(s), or sub-contractor(s) which had been removed from the Department's list of pre-
qualified bidders without subsequent reinstatement as of the date of the signing of the construction contract. It shall be the
responsibility of Sponsor to insure that only properly qualified contractors are given construction contracts for work.
SECTION C: SPONSOR'S ASSURANCES: PROJECT ACCOUNTING AND PAYMENT
C-1. The Sponsor shall record all funds received under this Agreement and shall keep the same in an identifiable Project
account. The Sponsor, and his contractor(s) and/or consultant(s), shall maintain adequate records and documentation to
support all Project costs incurred under this Grant. All records and documentation in support of the Project costs must be
identifiable as relating to the Project and must be acceptable costs only. Acceptable costs are defined as those costs which are
acceptable under "Federal Acquisition Regulations l-31.6, 48 CFR (OMC Circular A-87)". Acceptable items of work are
those referenced in the State Aid to Airports Program Guidance Handbook and North Carolina General Statutes. The
Sponsor's accounting procedures which were established for work as set out in this Agreement must be reviewed and accepted
by the Department prior to the fmal execution of this Agreement and payment of State funds, except for Sponsor reporting
under OMB Circular A-133.
C-2. The Sponsor and his contractor(s) and/or consultant(s) shall permit free access to its accounts and records by official
representatives of the State of North Carolina. Furthermore, the Sponsor and contractor(s) and/or consultant(s) shall maintain
all pertinent records and documentation for a period of not less than five (5) years from the date of final payment.
C-3. In accordance with OMB Circular A-133, "Audits of States, Local Governments and Non-Profit Organizations"
(www.whitehouse.gov/wh/eop/omb), the Airport shall arrange for an independent fmancial and compliance audit of its fiscal
operations. The Airport shall furnish the Department with a copy of the independent audit report within thirty (30) days of
completion of the report, but not later than nine (9) months after the Airports fiscal year ends.
The Airport shall maintain all books, documents, papers, accounting records, and such other evidence as may be
appropriate to substantiate costs incurred under this Agreement. Further, the Airport shall make such materials available at its
office at all reasonable times during the contract period, and for five (5) years from the date of fmal payment under this
agreement, for inspection and audit by the Department's Fiscal Section
Page 8 of II
020215 HC BOC Page 58
C-4. Payment of the funds obligated under this Grant Agreement shall be made in accordance with the following
schedule, unless otherwise authorized by the Department:
A. Payments from NCDOT to the Sponsor are made on a reimbursement basis. The Sponsor must pay all
contractors/vendors prior to or within 3 business days of receipt of the Department's reimbursement.
B. Payments will be made on the basis of progress payments which may be requested by the Sponsor as costs are
incurred, but not more frequently than monthly. Progress payments will be made provided the following requirements
have been met.:
(1) The Grant Agreement has been executed and a Project Concurrence (AV -CONCUR/ A V -503) issued.
(2) The Project has received an appropriate environmental fmding.
(3) The Sponsor has submitted a Proposed Project Budget (AV-BUDGET/AV-504) accurately reflecting costs to date.
The initial and revised AV-BUDGET/AV-504 shall be approved by the Department. With each AV-BUDGET/AV-
504, the Sponsor shall provide the following documentation:
a) Scope of Services for the project, Consultant Fee -Man-hours Breakdown by task with hourly rates,
Breakdown of Sub-consultant and I or Vendor Cost, Schedule of Deliverables, Estimated Construction Cost, Plan
Sheet List
b) Actual Bidding Cost (once a project is bid) -Bid Tabulation I Bid Schedule, Recommendation for
Award.
(4) Additional information shall be provided as requested.
(5) The Sponsor has submitted an executed Interim Payment Request (AV-PAY/AV-505) accurately reflecting costs
incurred to date.
(6) The Sponsor has complied with all applicable conditions of the State Aid to Airports Program Guidance Handbook
C. The submission of progress payments is expected to parallel the value of work actually completed and costs incurred.
At such point the Sponsor has requested payments equaling 100% of the State Grant, it is expected that the approved
Project will be 100% complete.
D. Upon receipt of 100% of the State Grant, the Sponsor will promptly complete Project acceptance and submit the
Project Completion and Final Payment Request (A V -FINAL/ A V -506).
C-5. If after the acceptance of the Project by the Department, the fmal State share of approved eligible items is less than
the amount of State funds actually disbursed for the Project, the Sponsor shall reimburse the Department in an amount equal
to the difference between the amount of State funds actually disbursed and the fmal State share of the fmal, audited, approved
eligible Project costs within thirty (30) days of notification by the Department of the amount due.
Page 9 of 11
020215 HC BOC Page 59
C-6. If after the acceptance of the Project by the Department, the fmal State share of approved eligible Project costs shall
be more than the amoW1t of State funds obligated for the Project, the Sponsor may make application to the Department for a
corresponding increase which will be considered for funding in accordance with their relative priority versus other
applications for available State funds.
C-7. Under certain conditions, projects originally involving only state and local funds may subsequently be eligible for
reimbursement from federal funding agencies. In such cases, the Sponsor shall notifY the Department of its intent to apply for
federal reimbursement and shall keep the Department informed of the status of such application. In the event federal funds
are obtained for all or a portion of the Project, the Sponsor shall refund to the Department an amount equal to the difference
between State funds originally disbursed for the work item(s) subsequently receiving federal funds and the final State share of
the costs of the affected item(s) of work. Reimbursement will be made within ninety (90) days of the date of the final
execution of the FAA Grant Agreement affecting the work elements in the approved Project.
C-8. For the purpose of calculating the State share of the Project, federal fW1ds are defined as funds provided by an
agency of the federal government for the specific purpose of undertaking the Project, including Block Grant funds
administered by the Department.
SECTION D: SPONSOR'S ASSURANCES: REAL PROPERTY ACQUISITION
D-1. The acquisition of land, buildings, and other real property involving the use of State Airport Aid funds shall be in
compliance with the provisions ofthis Section.
D-2. The Sponsor shall depict each parcel to be acquired on an airport property map containing the identity of the parcel
and its metes and bounds.
D-3. The acquisition cost of each parcel, building, or other real property acquired with State fmancial assistance shall be
based on the fair market value of the property as determined by an appraisal process acceptable to the Department.
D-4. For each parcel or building with an estimated cost of $100,000 or less, fair market value shall be established by a
single original appraisal and a review appraisal. For complex acquisitions, fair market value shall be established by two
original appraisals and one review appraisal.
D-5. All original and review appraisals shall be conducted by qualified appraisers who have no fmancial or other interest
in the property to be acquired.
D-6. The fair market value of a parcel will be established by the review appraiser based upon the information contained in
the original appraisal or appraisals.
Page 10 of 11
020215 HC BOC Page 60
D-7. No negotiation for property acquisition shall be commenced between the Sponsor and the property owner until the
fair market value of the property has been established. Initial negotiations shall be based upon the fair market value.
D-8. Negotiated values above the fair market value shall not be eligible for State funds unless, prior to the fmal agreement
for acquisition, the Sponsor has received the concurrence of the Department for paying such negotiated values in lieu of the
appraised fair market value.
D-9. Sponsors who adhere to the federal "Uniform Guidelines for the Acquisition of Property" shall be deemed to have
conformed to the Department's guidelines, except that Paragraph 8 above shall also be applicable under such acquisitions.
D-10. In the event the Project is a low value, non-complex acquisition, the Department, at its option, may accept the
original appraisal without the review appraisal. In such cases, all other provisions of this Section shall apply.
D-11. Failure to follow the requirements of this Section shall disqualifY the property from State participation for any parcel
which has not been acquired in accordance with such standards.
SECTION E: Sponsor's Acknowledgement of Executive Order 24, issued by Governor Perdue, and N.C. G.S.§ 133-32
E-1 Sponsor acknowledges and agrees that it is unlawful for any vendor or contractor ( i.e. architect, bidder, contractor,
construction manager, design professional, engineer, landlord, offeror, seller, subcontractor, supplier, or vendor), to make
gifts or to give favors to any State employee of the Governor's Cabinet Agencies (i.e., Administration, Commerce,
Correction, Crime Control and Public Safety, Cultural Resources, Environment and Natural Resources, Health and Human
Services, Juvenile Justice and Delinquency Prevention, Revenue, Transportation, and the Office of the Governor). This
prohibition covers those vendors and contractors who:
( 1) have a contract with a governmental agency; or
(2) have performed under such a contract within the past year; or
(3) anticipate bidding on such a contract in the future.
For additional information regarding the specific requirements and exemptions, vendors and contractors are encouraged to
review Executive Order 24 and G.S. Sec. 133-32.
Revised l/2/13
Page 11 of 11
020215 HC BOC Page 61
Board Meeting
Agenda Item
Agenda Item 4J -f!
Fehrv~a v-y ~ .}.c/5
MEETING DATE: Jaauary 20, 2015--·
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Barring Off Taxes For 2003 And 2004 That Can No Longer Be Forcibly
Collected
REQUESTED BY: Keith Faulkner, Tax Administrator
REQUEST:
This request is to allow the Tax Department to bar off the system all property taxes that are
over 10 years old that can no longer be legally collected through forced collection
procedures. Note that approximately 70% of these taxes are on DMV while the other 30% is
on real and personal property other than DMV. Much ofthe delinquency in DMV is due to
things such as the owner passing away, moving out of State, or being in the military. Much
of the delinquency in real property is due to bankruptcy, heir property, and unknown owner
property. Note that we are pushing to collect delinquent accounts more than ever by not only
continuing wage garnishments, bank attachments, sheriffs executions, other County
certifications, and mortgage style foreclosures, but by also implementing in-rem foreclosures
and the debt set-off program. These last two methods have not been pursued in prior years.
The total amount for 2003 including all taxes and other cost is $172,951.80. The amount for
2004 is $150,359.10.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
P:\BOC\agendafonn20 15.doc Page I of I 020215 HC BOC Page 62
TAXES BEYOND 10 YEARS THAT CAN'T BE FORCIBLY COLLECTED (ALL)
2003
REAL & PP DMV
COUNTY 42541.9 90252.05
CITY 2587.51 11813.28
SPECIAL DISTRICTS 4027.43 9152.77
ADV. 773.29 0
COST 1797.75 6277.25
RECYCLE 1050.56 0
TAGS 2678.08
52778.44 120173.4
TOTAL 172951.8
2004
REAL & PP DMV
COUNTY 36574.25 79669.71
CITY 1997.17 9525.49
SPECIAL DISTRICTS 3421.75 8387.04
ADV. 1475 0
COST 335.57 5300.33
RECYCLE 1237.5 0
TAGS 2435.28
45041.24 105317.9
TOTAL 150359.1
GRAND TOTAL 2003 & 2004 323310.9
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Board Meeting
Agenda Item
Agenda Item
MEETING DATE: February 2, 2015
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Fees
REQUESTED BY: John Rouse, Jr.
REQUEST:
The Board of Health at their regular meeting on January 15, 2015 approved to establish I
increase I decrease the fees for the following:
CPT CODE
90636
90670
90675
90680
90696
90698
90700
90707
90710
90713
90746
13490
82465
DESCRIPTION
Twinrix (Hep A & Hep B combination)
Prevnar (PCV13)
Rabies
Rotateq
Kinrix (IPV, Dtap)
Pentacel (Dtap, IPV, HIB)
DTaP
MMR
Proquad (MMR & Varicella)
IPV
HepB
17P (Maternal Health)
Cholesterol
Thank you for your consideration.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
P:\BOC\agendaform2015.doc
RECOMMENDED PRICE
$95.00 (new)
$140 (was $110)
$245 (was $230)
$75 (was $70)
$50 (was $40)
$75 (was $40)
$50 (was $25)
$60 (was $45)
$160 (was $130)
$30 (was $25)
$40 (was $30)
$120 (was $40)
$5 (reduced from $15)
Page 1 of2 020215 HC BOC Page 445
Agenda Item '
FIREARMS DISCHARGE ORDINANCE
OF
HARNETT COUNTY, NORTH CAROLINA
Harnett County Board Of Commissioners
Jim Burgin, Chairman
Gordon Springle, Vice Chairman
Abe Elmore
Barbara McKoy
Joe Miller
1
020215 HC BOC Page 446
Table of Contents
Section 1 Title ...................................................... . 3
Section 2 Purpose .................................................. . 3
Section 3 Authority and Enactment ........................... . 3
Section 4 Jurisdiction ............................................. . 3
Section 5 Administration ......................................... . 3
Section 6 Severability ............................................. . 3
Section 7 Conflict with Other Laws ............................ . 3
Section 8 Amendment ............................................. . 4
Section 9 Definition ................................................. . 4
Section 10 Firearm Restrictions ................................. . 4
Section 11 Exceptions .............................................. . 5
Section 12 Violations and Penalties ............................. . 6
Section 13 Effective Date .......................................... . 6
2
020215 HC BOC Page 447
Section 1 Title
This Ordinance shall be known and cited as the "Harnett County Firearms Discharge
Ordinance" (hereinafter referred to as "Ordinance").
Section 2 Purpose
The purpose of this Ordinance is to implement standards for the discharge of firearms
that may cause injury, death or damage to personal property, whereas preserving the
personal freedom to engage in such activities, while promoting public health, safety,
welfare, comfort and prosperity of the citizens of Harnett County.
Section 3 Authority and Enactment
The Board of Commissioners of the County of Harnett, pursuant to the authority
conferred by the General Assembly of the State of North Carolina in General Statues
Chapter 153A-129 hereby ordains and enacts into law this Ordinance.
Section 4 Jurisdiction
Under the authority granted by North Carolina General Statue 153A-122, the county is
hereby authorized to enact this Ordinance within the rural areas of the county and
outside and beyond the corporate limits of any municipality of Harnett County.
Section 5 Administration
The Sheriff of Harnett County, or his/her designee, shall be responsible for the
administration and enforcement of this Ordinance.
Section 6 Severability
If any section of specific provision or standard of this Ordinance is found by a court to
be invalid, the decision of the court shall not affect the validity of any other section,
provision, or standard of this Ordinance.
Section 7 Conflict with Other Laws
It is not intended that this Ordinance repeal, abrogate, annul, impair, or interfere with
any existing provisions of any other ordinances or laws. However, if the requirements of
any other lawfully adopted rules, regulations, or ordinances of the County of Harnett
conflict with this Ordinance, the more restrictive or that imposing the higher standards
will govern.
3
020215 HC BOC Page 448
Section 8 Amendment
This Ordinance may be amended from time to time by the Board of Commissioners of
the County of Harnett on its own motion or on petition and after public notice and
hearing.
Section 9 Definition
Firearm
A handgun, shotgun, rifle, cannon or any device which is capable of expelling a
projectile using an explosive charge as a propellant.
Section 10 Firearm Restrictions
It shall be unlawful for any person to discharge a firearm:
A. Within five hundred (500) feet as measured in a straight line from the point of
discharge to the property line of any school, church, daycare, or nursing home; or
B. On a parcel of property that contains 10,000 sq. feet or less in overall dimension;
or
C. Carelessly and heedlessly, so as to endanger any person or property; or
D. Without due caution or circumspection and in a manner so as to endanger any
person or property and resulting in the unlawful property damage or bodily injury
of another; or
E. In a manner resulting in the projectile crossing the property line of another person
without written permission of the owner; or
F. While under the influence of alcohol or a controlled substance (under the
influence: determination by the investigating officer that the person is intoxicated
by alcohol or a narcotic to the point where physical and mental faculties are
appreciably diminished); or
G. When discharged on, from, or across the traveled portion of any public street or
highway; or
H. Without a backstop or other method of containment that will adequately contain the
projectile to the property upon which it was discharged.
4
020215 HC BOC Page 449
Section 11 Exceptions
This Ordinance shall not be construed to rescind any of the state wildlife laws of North
Carolina nor shall it be construed to prohibit the following:
A. Any citizen from discharging a firearm when lawfully defending his person or
property.
B. Officers and enlisted personnel of the armed forces of the United States while in
the performance of their official duties and acting under orders requiring them to
carry arms, weapons or explosives.
C. Civil officers of the United States while in the performance of their official duties.
D. Officers of the state or of any county, city, or town charged with the execution of
the laws of the state when acting in the performance of their official duties.
E. The discharge of a firearm at a properly permitted and approved firing range or
facility operating as such prior to the adoption of the Ordinance.
F. Any citizen from discharging a firearm when protecting against the attack of any
dangerous or destructive animal or reptile.
G. The discharges of a firearm while participating in a special event such as turkey
shoots that hold a valid local county permit.
H. The performance of an historical ceremony or commemorative functions that are
conducted involving the discharge of firearms that do not involve the release of
projectiles.
I. The discharge of a firearm while in the process of lawfully hunting wild birds
and/or animals in accordance with Chapter 113, Subchapter IV of the North
Carolina General Statutes.
J. Discharging a firearm into a device that is designed to receive and contain
projectiles without risk of escape, which is located within the confines of an
enclosed structure.
5
020215 HC BOC Page 450
Section 12 Violations and Penalty
Each violation of this Ordinance shall constitute a Class 3 misdemeanor and any person
convicted of the same shall be fined not more than five hundred ($500.00) dollars
and/or imprisonment not exceeding thirty (30) days. A violation of this Ordinance may
be enforced by an appropriate, equitable remedy, including injunction and order of
abatement issued from a court of competent jurisdiction in accordance with North
Carolina General Statue 153A-123. Furthermore, a violation may cause a civil penalty to
be recovered by Harnett County in a civil action in the nature of a debt. Each day's
continuing violation of this Ordinance shall constitute a separate and distinct offense.
Section 13 Effective Date
This Ordinance shall take effect and be in force upon adoption.
Duly adopted this 2nd day of February, 2015.
HARNETT COUNTY BOARD OF COMMISSIONERS
Jim Burgin, Chairman
ATTEST:
Margaret Regina Wheeler, Clerk to the Board
6
020215 HC BOC Page 451
SA DHILL CI Agenda Item --"-fl---
A LOCAL MANAGEMENT ENTITY-MANAGED CJ
MANAGING MENTAL HEALTH, INTELLECTUAL/DEVELOPMENTAL DISABILITIES AND SUBSTANCE ABUSE SERVICES
910.673.9111 ,J (FAX) 910.673.6202 1 WWW.SANDHILLSCENTER.ORG lJ VICTORIA WHITT, CEO
January 14,2015
Ms. Kimberly Honeycutt
Harnett County Finance Officer
PO Box 759
Lillington, NC 27546
Dear Ms. Honeycutt:
Attached you will find a copy of the Sandhills Center Quarterly Fiscal Report for the period ending December
31, 2014. This required State Division of Mental Health, Developmental Disabilities and Substance Abuse
Services Report has been sent, on a quarterly basis, to each of the County Managers and County Commissioners
in the Sandhills Area for a number of years. Please note that a revision to G.S. !22C-I 17(c), enacted by the
2006 General Assembly, requires that this Report be sent directly to each County Finance Officer. More
specifically, the revised Statute requires that: "The County Finance Officer shall provide the Quarterly Report to
the Board of County Commissioners at the next regularly scheduled meeting of the Board."
It should also be noted that the Statute requires that these Reports be submitted to the County Finance Officer
within 30 days of the end of each quatter of the fiscal year.
A review of the attached December 31, 2014, Quarterly Fiscal RepOit indicates the following:
Actual Revenues = $ 164,836,440
Actual Expenditures=$ 142,229,952
Revenues in Excess of Expenditures = $ 22,606,488
Should you have any questions on this Quarterly Fiscal Report, please feel free to contact myself or Martha
Rogers (Finance Director).
Thank you for your assistance in addressing the requirements of our fiscal reporting requirements.
Victoria Whitt
Chief Executive Officer
Attachment
cc: Tommy Burns, Harnett County Manager
Jim Burgin, Harnett County Commissioner
P.O. Box 9, West End, NC 27376 ~ ~
Serving Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph, & Richmond Counties
Available 24 hours a day at 1-800-256-2452
t.CCREDllliJ
. ! l ·.;
,',!"IJ<',·i\''!'J
t.i H'" !. .•• , ,,,. •:
020215 HC BOC Page 452
Sandhills Center
Quarterly Fiscal Monitoring Report
For The Period Ending December 31, 2014
Medicaid State
Budget Actual Year Budget Actual Year
Item 2014-2015 To Date 2014-2015 To Date
Revenues
Medicaid Pass Thru 0 0 500,000 39,066
Budgeted Fund Balance
Other Local 292,795 128,952
Total local Funds 0 0 792,795 168,018
County Appropriations {by County Including ABC Funds)
Anson 0 0 55,000 27,500
Guilford 9,673,992 4,837,004
Harnett 199,679 99,840
Hoke 58,000 29,000
Lee 240,000 120,000
Montgomery 60,775 30,387
Moore 492,130 249,374
Randolph 844,000 422,200
Richmond 147,000 75,673
Total County Funds 0 0 11,770,576 5,890,977
Local Management Entity Systems Admin 0 0 3,505,766 1,752,882
Medicaid General Admin 17,624,453 9,083,259
Medicaid Mental Health/Substance Abuse Treatment Planning 3,883,354 2,001,396
Medicaid Intellectual/Developmental Disabilities Treatment Planning 5,431,264 2,799,155
Division of Medical Assistance Risk Reserve Funding 5,431,264 2,800,560
Division of Mental Health/Intellectual Developmental Disabilities/Substance
Abuse Services 32,594,417 15,764,879
Division of Medical Assistance Medicaid Capitation Funding 239,192,881 123,181,511 5,387,162
All Other State/Federal Funding 1,393,803
Total State and Federal Funds 271,563,216 139,865,881 41,487,345 18,911,564
Total Revenues 271,563,216 139,865,881 54,050,716 24,970,559
Expenditures
Local Management Entity Systems Admin 4,089,283 1,644,532
Medicaid General Admin 17,624,453 6,433,252
Medicaid Mental Health/Substance Abuse Treatment Planning 3,883,354 1,391,021
Medicaid Intellectual/Developmental Disabilities Treatment Planning 5,431,264 2,056,963
Medicaid Risk Reserve 5,431,264 0
Medicaid Provider Payments 239,192,881 106,538,181
State/Local Provider Payments 49,961,433 21,242,734
All Other State/Federal Provider Payments
IBNR {Incurred But Not Reported) 2,923,269
Total Expenditures 271,563,216 119,342,686 54,050,716 22,887,266
Change lp Cash Balance 20,523,195 0 2,083,293
Total
39,061
128,95:
168,011
27,50(
4,837,00L
99,84(
29,00(
120,00(
30,38/
249,374
422,200
75,673
5,890,977
1,752,88:
9,083,25!
2,001,39!
2,799,15~
2,800,56(
15,764,87~
123,181,511
1,393,803
158,777,445
164,836,440
1,644,532
6,433,252
1,391,021
2,056,963
0
106,538,181
21,242,734
2,923,269
142,229,952
22,606,4881
Li .LrLcz_ 717qd, r IZ!th 1/n.lj c:; 07/ri/$£. 1-/..3 -I-S oi I /3'/ J!d!J
D<he I "'-'" Areaf?oard a1f LME-MCO Director Date LME-MCO Finance'Grlrz)rl:or Dat~ / /
cc: County Manager for each county within the catchment area.
020215 HC BOC Page 453