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05302000540 CITY OF DUNN DUNN, NORTH CAROLINA MINUTES THE CITY COUNCIL OF THE CITY OF DUNN HELD A SPECIAL CALL MEETING ON TUESDAY, MAY 30, 2000 AT 4:00 P.M. IN THE DUNN MUNICIPAL BUILDING. PRESENT WAS MAYOR PRO -TEM MIKE WOMBLE AND COUNCILME MBERS GEORGE ROBINSON, JOEY TART, CAROLYN MCDOUGAL, AND PAUL BASS. ALSO PRESENT WAS CITY MANAGER CARL DEAN, CITY CLERK JOYCE VALLEY, CITY ATTORNEY BILLY GODWIN, FINANCE DIRECTOR RENEE' DAUGHTRY, POLICE CHIEF PAT.GODWIN, RECREATION DIRECTOR PERRY HUDSON, FIRE CHIEF AUSTIN TEW, LIBRARIAN DEBORAH MELVIN, CODE ENFORCEMENT OFFICER ALONZA VANN, PUBLIC WORKS ' DIRECTOR TIM HOLLOMAN, ASSISTANT PUBLIC WORKS DIRECTOR JOE CAMPBELL AND DAILY RECORD REPORTER LISA FARMER. COUNCILMEMBER TOBY SUMNER WAS ABSENT - UNEXCUSED , AND BUILDING INSPECTOR RICKY PARSON WAS ABSENT DUE TO A MEDICAL EMERGENCY. MAYOR OUDEH ARRIVED AT 4:11 P.M. INVOCATION MAYOR OUDEH OPENED THE MEETING AT d:I 1 P.M. AND ASKED COUNCILMEMBER TART TO GIVE THE INVOCATION. AFTERWARD, THE PLEDGE OF ALLEGIANCE WAS REPEATED. AWARD OF BID - ANNEXATION STUDY CITY MANAGER DEAN STATED THAT THE CITY HAD RECEIVED TWO BIDS CONCERNING THE ANNEXATION OF US 301 AND US 421 EAST OF I -95. HE FURTHER STATED THAT BIDS WERE RECEIVED AS FOLLOWS: HOLLAND CONSULTING PLANNERS $ 6,000.00 BENCHMARK 30,000.00 HE STATED THAT HE HAD DISCUSSED THESE, ESTIMATES WITH ENGINEER ED POWELL OF DAVIS, MARTIN & POWELL WHO THOUGE"T THAT NORMALLY, THIS TYPE OF STUDY COSTS ABOUT $20,000.00 TO $30,000.00. HE STATED THAT COUNCILMEMBER ROBINSON AND COUNCILMEMBER BASS, WHO WERE APPOINTED TO THE ANNEXATION STUDY COMMITTEE, CONCURRED WITH HIS RECOMMENDATION THAT COUNCIL AWARD THE BID TO HOLLAND CONSULTING PLANNERS IN THE AMOUNT OF $6,000.00. MOTION MADE BY COUNCILMEMBER BASS. SECONDED BY COUNCILMEMBER ROBINSON TO AWARD THE ANNEXATION STUDY BID TO HOLLAND CONSULTING PLANNERS IN THE AMOUNT OF $6,000.00. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #1) PAVING PROJECTS CITY MANAGER DEAN STATED THAT THE FOLLOWING QUOTES WERE RECEIVED ON PAVING PROJECTS PLANNED FOR COMPLETION DURING THE CURRENT BUDGET YEAR: PARKING LOT BEHIND CITY HALL $ 11,341.00 NU -HOME STREET 48,970.00 MAYOR PRO -TEM WOMBLE STATED THAT HE HAD HEARD CONVERSATION ON THE NU- HOME STREET AND ASKED IF THE CITY HAD A LIST SHOWING PAVING PRIORITIES. PUBLIC WORKS DIRECTOR HOLLOMAN STATED THAT NU -HOME STREET IS A DIRT STREET THAT NEEDS PAVING AND THERE IS 600 FEET OF NU -HOME STREET TO BE PAVED. HE ADDED THAT 1,200 FEET WILL REMAIN UNPAVED BECAUSE IT ONLY SERVES A CP &L SUBSTATION AND THIS SECTION OF NU -HOME STREET SERVES SEVERAL BUSINESSES AND PAVING WILL RESULT IN LOWER MAINTENANCE COSTS. ® -' MAYOR PRO -TEM WOMBLE ASKED IF THERE WOULD BE AN ASSESSMENT FEE CHARGED PUBLIC WORKS DIRECTOR HOLLOMAN RESPONDED NO ASSESSMENT HAS BEEN CHARGED FOR DIRT STREETS IN THE PAST. MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER ROBINSON TO ACCEPT THE BID BY CROWELL CONSTRUCTORS TO PAVE THE PARKING LOT BEHIND CITY HALL AT A COST OF $11,341.00 AND PAVE NU -HOME STREET AT A COST OF $48,970.00 AND TO PROCEED WITH THE WORK. MOTION UNANIMOUSLY APPROVED. 541 PAL GRANT - PLUMBING CITY MANAGER DEAN STATED THAT 7HE ORIGINAL PLUMBING CONTRACT WAS AWARDED TO DARYL PADGETT IN THE AMOUNT OF $6,424.12. HE FURTHER STATED THAT MR. PADGETT ADVISED HIM THAT HE WAS NOT AWARE OF THE BONDING REQUIREMENT AT THE TIME OF SUBMITTING HIS BID; THEREFORE, HE WOULD NOT PURSUE THE JOB IF HE MUST GET A BOND. CITY MANAGER DEAN STATED THAT THERE ARE TWO OPTIONS TO BE CONSIDERED: ALLOW MR. CALVIN MCNEIL DO THE WORK WHO IS BONDED AND SAID HE WOULD DO THE WORK FOR THE SAME AMOUNT; OR THE OTHER OPTION WOULD BE TO LET MR. PADGETT DO THE WORK WITHOUT A BOND. �\ COUNCILMEMBER MCDOUGAL ASKED IF THIS POLICY WAS JUST PUT INTO PLACE. CITY MANAGER DEAN RESPONDED NO. COUNCILMEMBER BASS ASKED WHAT NEEDED TO BE DONE AT THE PAL BUILDING. PUBLIC WORKS DIRECTOR HOLLOMAN RESPONDED THAT TWO SETS OF SHOWERS IN THE BATHROOMS NEEDED TO BE MADE HANDICAP ACCESSIBLE, THE HEATING & AIR UNITS, AND THE HOT WATER HEATER NEEDED REPLACING. HE ADDED THAT THEY WOULD NOT BE CHANGING THE SCOPE OF THE WORK, JUST THE CONTRACTORS. COUNCILMEMBER BASS ASKED IF MR. MCNEILL WAS LOCAL. CITY MANAGER DEAN RESPONDED THAT I'M IS FROM COATS, NORTH CAROLINA. COUNCILMEMBER MCDOUGAL ASKED IF MR. PADGETT WAS GIVEN THE REQUIREMENTS THE FIRST TIME THIS PROJECT WAS PUT UP FOR BID. CITY MANAGER DEAN RESPONDED YES. CITY ATTORNEY GODWIN STATED THAT HE THOUGHT MR. PADGETT DID NOT INTERPRET THAT THERE WAS A BOND REQUIRED WHEN HE READ THE BID SPECIFICATIONS. HE / ADDED THAT NORMALLY, PROJECTS OF THIS NATURE ARE NOT LEGALLY REQUIRED TO BE BONDED, BUT COUNCIL DID REQUIRE EVERYONE BE BONDED ON THIS PARTICULAR PROJECT. MAYOR PRO -TEM WOMBLE STATED THAT HE DID NOT HAVE A PROBLEM WITH MR. PADGETT DOING THE WORK, BUT EVERYONE SHOULD BE TREATED THE SAME. HE ADDED THAT OTHER CONTRACTORS DOING WORK AS PART OF THE SAME PROJECT HAVE HAD TO SPEND THE MONEY FOR THE BOND. MAYOR PRO -TEM WOMBLE STATED THAT HE THOUGHT IF MR. MCNEILL WAS LISTENING TO THIS, HIS QUESTION WOULD BE TO RELEASE HIM FROM HIS BOND SO HE DOES NOT HAVE^ TO PAY. CITY MANAGER DEAN STATED THAT MR. PADGETT DID GIVE THE CITY A GOOD PRICE ON THE PROJECT AND HE FELT THIS SIZE PROJECT WAS NOT WORTH THE EFFORT TO BE BONDED. HE ADDED THAT BECAUSE THIS IS A GRANT, THE WORK WOULD HAVE TO BE COMPLETED BY THE END OF JUNE. MAYOR OUDEH ASKED IF MR. MCNEILL WAS WILLING TO COMPLETE THE PROJECT FOR $6,424.12. CITY MANAGER DEAN RESPONDED YES. COUNCILMEMBER TART STATED THAT WHEN COUNCIL REQUIRES THAT EVERYONE BE BONDED, HE DOES NOT THINK IT IS RIGHT TO CHANGE MID - STREAM. CITY MANAGER DEAN STATED THAT COUNCIL COULD SET A LIMIT IN THE FUTURE. MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER MCDOUGAL TO ALLOW MR. DARYL PADGETT TO COMPLETE THE WORK WITHOUT A BOND AND IF HE TURNS IT DOWN, GIVE AUTHORITY TO - _ITY MANAGER DEAN TO ALLOW MR. CALVIN MCNEILL TO PERFORM THE WORK AND HAVE IT COMPLETED BY THE END OF JUNE. MOTION CARRIED 4 -1. AYES: MCDOUGAL NOES: WOMBLE BASS TART ROBINSON 542 MAYOR PRO -TEM WOMBLE STATED THAT HE WANTED TO MAKE CLEAR IN THE MINUTES OF THE MEETING THAT HIS OPPOSITION WAS NOT TO MR. PADGETT DOING THE WORK BUT TO TREATING PEOPLE DIFFERENTLY. CITY ATTORNEY GODWIN STATED THAT IF COUNCIL HAD NO OBJECTION, HE WOULD LIKE TO EXCUSE HIMSELF TO LEAVE WHILE COUNCIL DISCUSSED THE BUDGET SINCE, HISTORICALLY HE HAS NOT ATTENDED BUDGET WORKSESSIONS. HE ADDED THAT HE HAD TALKED WITH COUVCILMEMBER BASS AND COUNCILMEMBER MCDOUGAL PRIOR TO THE MEETING IN REFERENCE TO THE ISSUE OF MOBILE HOMES IN THE ETJ. HE STATED THAT HE WAS IN THE PROCESS OF REVIEWING MOBILE HOMES IN i OTHER MUNICIPALITIES AND PLANS TO MEE- WITH COUNCILMEMBER MCDOUGAL AND COUNCILMEMBER BASS NEXT WEEK TO DISCUSS THE DETAILS. CITY ATTORNEY GODWIN WAS EXCUSED AT 428 P.M. MAYOR OUDEH CLOSED THE REGULAR MEETING AND OPENED THE BUDGET WORKSESSION AT 4:30 P.M. CITY MANAGER DEAN ASKED COUNCIL IF THERE WERE ANY SPECIFIC ISSUES INVOLVING THE PROPOSED BUDGET THAT THEY WOULD LIKE TO DISCUSS. HE ADDED THAT HE HAD NOT MADE ANY ADJUSTMENTS TO DATE AND TOLD COUNCIL THAT DEPARTMENT HEADS WERE AVAILABLE TO ANSWER QUESTIONS. MAYOR PRO -TEM WOMBLE STATED THAT IT WAS NOT HIS INTENTION TO GO THROUGH THE BUDGET AND SECOND GUESS THE DEPARTMENT HEADS. HE ADDED THAT HE THOUGHT COUNCIL SHOULD RELY ON THE DEPARTMENT HEADS TO TELL THEM WHAT THEY NEEDED TO DO THEIR JOB CORRECTLY. MAYOR PRO -TEM WOMBLE STATED THAT HE HAD SOME POLICY ISSUES THAT HE WANTED TO.MENTION, ONE BEING CENTRALIZED DISPATCH. HE FURTHER STATED THAT ALL COUNTY TAXPAYERS HAVE FUNDED A NICE STATE OF THE ART COMMUNICATION CENTER IN LILLINGTON, AND ALL CITY TAXPAYERS HAVE FUNDED A NICE STATE OF THE ART COMMUNICATION CENTER HERE AT CITY HALL. MAYOR PRO -TEM WOMBLE STATED THAT THE COUNTY CURRENTLY PROVIDES DISPATCH SERVICES TO LILLINGTON, ANGIER, COATS, HARNETT COUNTY EMS, HARNETT COUNTY SHERIFF'S DEPARTMENT AND DUNN CURRENTLY DISPATCHES THE DUNN POLICE DEPARTMENT, FIRE DEPARTMENT AND DUNN RESCUE SQUAD. HE ADDED THAT HE AND COUNCILMEMBER ROBINSON HAD MET WITH POLICE CHIEF GODWIN TO DISCUSS WHAT THE COST WAS TO PROVIDE DISPATCH SERVICE FOR OUR COMMUNITY. HE STATED THAT IT COSTS ROUGHLY $307,000.00 A YEAR TO PROVIDE DISPATCH SERVICE FOR OUR COMMUNITY. HE FURTHER STATED THAT THE CITY RECEIVES AN ADDITION TO THE AD VALOREM TAX REVENUE AND ALSO TO 911 TAX WHICH CANNOT COVER SALARIES AND OPERATING COSTS BUT CAN BUY EQUIPMENT AND COMPUTERS. MAYOR PRO -TEM WOMBLE STATED THAT HE HAD TALKED WITH COUNTY MANAGER NEIL EMORY, WHO TOLD HIM THAT THIS IS WHAT THE COUNTY IS DOING FOR OTHER COMMUNITIES IN HARNETT COUNTY AND THEY WOULD BE WILLING TO TALK TO THE CITY OF DUNN ABOUT CENTRALIZED DISPATCH. HE ADDED THAT THERE WOULD BE NO ADDITIONAL COST TO THE TOWN. FIE SUGGESTED TO COUNCIL THAT THE CITY GET OUT OF COMMUNICATION AND COUNCIL LOOK AT HAVING HARNETT COUNTY TAKE OVER THE DISPATCH SYSTEM WHICH IS A DUPLICATION OF EFFORT THAT THE CITY IS PAYING TWICE. MAYOR PRO -TEM WOMBLE STATED THAT A SIMILAR ITEM OF CONCERN WAS TAX BILLING AND TAX COLLECTIONS. HE ADDED THAT ALL HARNETT COUNTY RESIDENTS GET A HARNETT COUNTY TAX BILL AND THE CITY BILLS AND COLLECTS FOR CITY TAXES. HE STATED THAT THE COUNTY TAX DOLLARS ARE PAYING FOR THE BILLING AND THE CITY TAX DOLLARS ARE PAYING FOR THE BILLING WHICH IS A DUPLICATION OF EFFORT. HE SUGGESTED THAT THE CITY ASK THE COUNTY TO BILL FOR CITY TAXES ON THE SAME BILL USED BY THE COUNTY, WHICH WOULD RESULT IN A SAVINGS TO THE CITY. MAYOR PRO -TEM WOMBLE STATED THAT HE HAD TALKED WITH PUBLIC WORKS DIRECTOR HOLLOMAN AND COUNCILMEMBER BASS ABOUT DEMOLITION OF HOUSES. HE FURTHER STATED THAT THE PROPERTY OWNER ONLY PAYS THE TIPPING FEE, AND THE EQUIPMENT TIME AND PERSONNEL TIME AR3 NOT INCLUDED IN THAT FEE. HE ADDED THAT HE KNEW THERE WERE SOME POINTS THAT SUPPORT THAT, SUCH AS GETTING A UNSIGHTLY AND UNHEALTHY STRUCTURE OUT OF THE COMMUNITY QUICKLY, BUT ON THE SECOND HAND, IT IS A WAY TO REWARD SOMEONE THAT HAS NOT MAINTAINED THE PROPERTY LIKE THEY SHOULD OR LOOKED A ?TER IT THEMSELVES. 543 HE STATED THAT HE WOULD LIKE COUNCIL TO CONSIDER CHARGING AN EQUIPMENT AND LABOR TIME WHEN DEMOLISHING PROPERTY. MAYOR PRO -TEM WOMBLE ASKED RECREATION DIRECTOR HUDSON IF HE HAD ANY INFORMATION ON THE COMMUNITY BUILDING COSTS. RECREATION DIRECTOR HUDSON RESPONDED THAT $11,000.00 WAS COLLECTED IN REVENUES YEAR TO DATE, AND $12,000.00- $13,000.00 WAS EXPENDED TO RUN THE FACILITY, WHICH INCLUDED MAINTENANCE, UTILITIES AND PERSONNEL. HE ADDED THAT THE FIGURES ARE CLOSE BASED ON THE PAST YEAR BREAK EVEN COSTS. MAYOR PRO -TEM WOMBLE STATED THERE IS AN AMOUNT IN THE POWELL BILL BUDGET FOR GIS MAPPING AND HE HAD TALKED TO PUBLIC WORKS DIRECTOR HOLLOMAN AND COUNCILMEMBER BASS ABOUT THIS AND HE AND COUNCILMEMBER BASS BOTH AGREED THAT WE ARE BEGINNING TO EMBARK ON THE PROGRAM BY DOING INDEPENDENT MAPPING WHICH IS A DOWN PAYMENT ON FUTURE LARGER PROJECTS. HE STATED THAT HE KNOWS THE COUNTY HAS AN EXTENSIVE GIS SYSTEM AND HE DOES NOT UNDERSTAND THE LONG RANGE PROGRAM THAT CITY MANAGER DEAN AND PUBLIC WORKS HOLLOMAN HAVE IN MIND FOR THE CITY, BUT HE WOULD NOT WANT TO SEE THIS BE A DOWN PAYMENT FOR A FUTURE INDEPENDENT PROJECT. PUBLIC WORKS DIRECTOR HOLLOMAN STATED THAT THE MONEY IS USED FOR SURVEYING POINTS WHICH THE COUNTY WILL NOT DO AND HE THOUGHT THE BEST WAY TO UNDERSTAND THIS WOULD BE TO HAVE A WORKSESSION TO EXPLAIN THE GIS SYSTEM. HE ADDED THAT THE COUNTY'S MISSION IS PROPERTY TAXES, NOT INFRASTRUCTURE. CITY MANAGER DEAN STATED THAT THE MAPPING WAS DONE IN THE EARLY 90'S AND SET UP WHERE YOU CAN OVERLAY LAYERS. HE ADDED THAT IT SHOULD BE ABLE TO ACCESS THE SIZE OF SEWER LINE, SIZE OF THE LOT, AND WHETHER THE LOT HAS CURB AND GUTTER. PUBLIC WORKS DIRECTOR HOLLOMAN STATED THAT THE CITY WAS NOT CREATING THE COUNTY'S BASE LAYER AND THE CITY'S SYSTEM WOULD BE UNUSABLE TO THE �^ , COUNTY. MAYOR PRO -TEM WOMBLE ASKED IF COYJNCIL COULD PUT GIS INTO A PROJECT TYPE BUDGET AND IF AN INDUSTRIAL PROSPECT COMES IN AND ASKS ABOUT A PARTICULAR SITE IN OUR COMMUNITY, WITH THE GIS SYSTEM, WE COULD SHOW THEM THAT TRACT OF LAND WITH ALL THE OVERLAYS, SUCH AS WATER, SEWER, AND NATURAL GAS TO GIVE THEM INFORMATION. HE STATED THAT BEFORE HE WOULD WANT TO COMMIT THE MONEY TO GIS HE THOUGHT COUNCIL NEEDS TO SEE THE WHOLE PROJECT AND EXACTLY WHAT THAT MONEY IS GOING TOWARD. PUBLIC WORKS DIRECTOR HOLLOMAN STATED THAT THIS WOULD NOT BE A ONE TIME COST AND WOULD CONTINUALLY NEED TO BE UPDATED FOR IT TO BE BENEFICIAL. CITY MANAGER DEAN STATED THAT ONCE A PROJECT BUDGET IS SET UP, IT CONTINUES UNTIL THE PROJECT IS COMPLETE. HE ADDED THAT IF COUNCIL OBLIGATES MONEY THIS YEAR, IT COULD STILL BE IN PLACE THREE YEARS FROM NOW. MAYOR PRO -TEM WOMBLE STATED THAT HE DID NOT HAVE A PROBLEM WITH THAT. HE STATED THAT THE FINAL THING HE WANTED TO DISCUSS WAS COMMERCIAL VERSUS RESIDENTIAL GARBAGE. HE FURTHER STATED THAT THE ANALYSIS SHOWS THAT THE COMMERCIAL CITIZENS ARE BETTER OFF STAYING OUT OF COMMERCIAL AS OPPOSED TO STAYING WITH THE CITY BEING A CONTRACT ENTITY. MAYOR PRO -TEM WOMBLE STATED THAT COUNCILMEMBER ROBINSON, CHIEF PAT GODWIN AND HIMSELF HAD MET AND TALKED ABOUT CENTRALIZED DISPATCHING. HE ADDED THAT HE HAS YET TO FIND ANYONE THAT THINKS THIS WOULD NOT WORK. COUNCILMEMBER BASS ASKED IF THE COUNTY TAKES OVER DISPATCHING, WOULD THERE BE NO COST TO THE CITY. MAYOR PRO -TEM WOMBLE RESPONDED THAT THE COUNTY WOULD RECEIVE $100,000.00 IN REVENUE FROM THE E -911 TAX AND TI-�RE WOULD NOT BE A SEPARATE CHARGE FOR THE TOWN. MAYOR OUDEH SUGGESTED THAT TWO OR THREE OF THE COUNCILMEMBERS GET TOGETHER AND TALK WITH THE COUNTY AND COME BACK TO EXPLAIN TO COUNCIL. 544 MAYOR PRO -TEM WOMBLE STATED THAT THE CITY ATTORNEY, THE COUNTY ATTORNEY, CITY MANAGER AND COUNTY MANAGER SHOULD TALK AND WORK OUT SOME PRELIMINARY DETAILS ABOUT HOW THIS WOULD WORK AND BRING BACK TO COUNCIL A PROPOSAL. COUNCILMEMBER BASS STATED HE THOUGHT IT WAS A GREAT IDEA AND HIS ONLY CONCERN WAS TO MAKE SURE THE CITY GETS THE SAME SERVICE AND SAFETY THAT IT CURRENTLY HAS FOR THE CITIZENS OF DUNN, MAYOR OUDEH ASKED CITY MANAGER DEAN, POLICE CHIEF GODWIN AND CITY ATTORNEY GODWIN TO MEET WITH COUNCILMEMBER TART AND MAYOR PRO -TEM ` WOMBLE TO DISCUSS AND REVIEW WITH COLNTY ATTORNEY AND BRING BACK DETAILS TO THE NEXT MEETING. MAYOR PRO -TEM WOMBLE STATED THAT THE TAX BILLING AND COLLECTIONS IS A DUPLICATION OF EFFORT ISSUE WHICH WE ARE PAYING LILLINGTON AND OUR STAFF TO SEND BILLS TO OUR CITIZENS. HE ADDED THAT THE CITY COULD ELIMINATE THE REPETITIVE WORK AND ASKED CITY MANAGER DEAN TO TALK WITH THE COUNTY MANAGER AND DISCUSS THE ISSUE. MAYOR PRO -TEM WOMBLE ASKED COUNCIL IF ANYONE HAD ANY INTEREST IN DEMOLITION FEES. COUNCILMEMBER BASS RESPONDED THAT HE DID. HE SAID IT WAS NO DIFFERENT THAN GOING OUT AND MOWING THE GRASS FOR CP 1ZENS AT NO CHARGE. HE STATED THAT IF THE CITY DOES THE WORK, THEY SHOULD GET REIMBURSED FOR IT. MAYOR OUDEH STATED THAT IT IS IMPORTANT TO KEEP THE CITY CLEAN. HE ADDED THAT THIS IS A SERVICE THAT CANNOT BE T - JRNED AWAY FROM THE COMMUNITY AND IF COUNCIL COULD FIND A WAY TO CHARGE PEOPLE, THAT WOULD BE FINE. CITY MANAGER DEAN STATED THAT IF IT HAS TO GO THROUGH THE COURT PROCESS, IT TAKES LONGER AND THERE ARE SOME EXPENSES. COUNCILMEMBER BASS ASKED IF THE CITY COULD RAISE THE TIPPING FEE TO COVER THE EXPENSE. MAYOR PRO -TEM WOMBLE STATED THAT -HE IDEA OF RAISING THE TIPPING FEE IS GOOD. HE ADDED THAT THIS IS A SERVICE THAT IS NOT GIVEN EQUALLY TO ALL CITIZENS, ONLY THE LANDOWNERS ARE GET`ING THIS SERVICE. MAYOR PRO -TEM WOMBLE ASKED CITY MANAGER DEAN, PUBLIC WORKS DIRECTOR HOLLOMAN, AND THE CITY ATTORNEY TC WORK ON PUTTING SOME TYPE OF FEE SCHEDULE TOGETHER. COUNCILMEMBER TART ASKED IF THE CITY COULD START CHARGING AN HOURLY RATE. COUNCILMEMBER BASS ASKED FOR EXPLANATION ON LINE ITEMS CONCERNING PAGERS, CELLULAR PHONES, UNIFORMS, AND CONTRACT MAINTENANCE WITHIN THE POLICE DEPARTMENT. POLICE CHIEF GODWIN RESPONDED THAT ALL POLICE DEPARTMENT HAVE PAGERS AND SERGEANTS AND ABOVE HAVE CELLULAR PHONES. HE ADDED THAT THE LINE ITEMS FOR UNIFORMS ARE DIVIDED INTO FULL TIME AND AUXILIARY OFFICERS. CITY MANAGER DEAN STATED THAT THE CONTRACT MAINTENANCE INCLUDED HAVING SOMEONE HANDLE COMPUTER ISSUES, ADDING THAT THIS FIGURE WAS AN ESTIMATE. COUNCILMEMBER BASS STATED THAT COUNCIL HAS A BIG GENERAL FUND AND HE DOES NOT LIKE A GENERAL FUND. HE ADDED THAT HE DOES NOT UNDERSTAND A GENERAL FUND AND COUNCIL NEEDS TO SET UP MORE SPECIFIC FUNDS. CITY MANAGER DEAN STATED THAT A GENERAL FUND IS USED IN ACCOUNT CLASSES. FOR EXAMPLE: THE CEMETERY HAS ALWAYS GONE INTO A GENERAL FUND AND PRIVATE ORGANIZATIONS THAT TRY TO RUN CEMETERIES ARE REQUIRED BY LAW TO HAVE SEPARATE FUNDS. HE ADDED THAT AS LONG AS THE CITY OF DUNN IS IN OPERATION, THE CEMETERIES WILL BE MAINTAINED. HE ALSO ADDED THAT THE GENERAL FUND CAN HAVE RESTRICTIONS ON IT. MAYOR PRO -TEM WOMBLE STATED THAT HE WOULD LIKE TO BE ABLE TO SEE REVENUES AND EXPENDITURES OF THE CEMETERIES. HE ADDED THAT THE TERMINOLOGY FOR GENERAL FUND MEANS LEGALLY OBLIGATED. HE FURTHER ADDED THAT WATER AND SEWER REVENUES ARE LEGALLY OBLIGATED TO BE SPENT ON WATER AND SEWER. MAYOR OUDEH ASKED IF WE COULD ITEMIZE EVERYTHING UNDER GENERAL FUND 545 COUNCILMEMBER BASS STATED NOT EVERYTHING, BUT THE MAIN ITEMS WHICH ARE OF CONCERN TO THE CITIZENS. HE ADDED THAT HE WANTED TO KNOW WHERE THE MONEY IS GOING. MAYOR PRO -TEM WOMBLE ASKED IF CITY MANAGER DEAN COULD SHOW THE CEMETERY BY LINE ITEM. CITY MANAGER DEAN RESPONDED THAT IF COUNCIL WILL DIRECT HIM AS TO WHAT THEY WANT, HE WILL WORK ON IT. COUNCILMEMBER BASS STATED THAT HE DID NOT SEE IN THE BUDGET WHERE THEY WERE GOING TO ADD FULL TIME FIREFIGH - ERS AND PAY THEM AN HOURLY WAGE. CITY MANAGER DEAN RESPONDED THAT IT WOULD NOT DO ANY GOOD TO, PUT ANYBODY ON 24 HOURS A DAY 7 DAYS A)F�EK UNTIL THEY HAD SLEEPING QUARTERS. COUNCILMEMBER BASS STATED THAT COUNCIL NEEDS TO UNDERSTAND THAT ONCE THE CITY BUILDS THESE QUARTERS, IT IS .FJST STARTING AND THE CITY WILL BE PAYING PEOPLE TO SIT OVER THERE AND DO NOTHING FOR MINIMUM WAGE. HE ADDED THAT HE THOUGHT COUNCIL NEEDED TO LOOK AT THIS BEFORE ADDING ONTO THESE BUILDINGS. MAYOR PRO -TEM WOMBLE STATED THAT HE HAD AN EQUAL CONCERN ABOUT SIMILAR PROPOSALS FOR THE BUILDING. HE STATED THAT HE WOULD LIKE TO TALK TO FIRE CHIEF TEW CONCERNING THESE ITEMS. COUNCILMEMBER BASS STATED HE WOULD ALSO LIKE TO MEET WITH FIRE CHIEF TEW. FIRE CHIEF AUSTIN TEW STATED THAT THE FIRST OF NEXT YEAR THEY WERE LOOKING AT CONSTRUCTING A BUILDING, AND BY THE FOLLOWING YEAR HIRING SEVERAL PART - TIME PEOPLE AND PAYING THEM PART -TIME WAGES. HE ADDED THAT THIS WOULD BE A SECOND JOB FOR THESE PEOPLE AND THE INTENTION IS NOT TO HIRE PEOPLE AROUND THE CLOCK. COUNCILMEMBER BASS STATED THAT HIS CONCERN IS PAYING SOMEONE TO SLEEP OR DO NOTHING. COUNCILMEMBER TART ASKED IF THE VOLUNTEER ACTIVITY WAS LESS ON THE WEEKEND OR THROUGH THE WEEK. CHIEF TEW RESPONDED THAT THEY WERE JUST AS BUSY ON MONDAY AS ON THURSDAY. COUNCILMEMBER TART STATED THAT THE REASON THE FIRE DEPARTMENT NEEDS PAID STAFF IS BECAUSE THEY CANNOT GET VOLUNTEERS. MAYOR OUDEH SUGGESTED THAT COUNCIL SCHEDULE ANOTHER MEETING AND HAVE THE DEPARTMENT HEADS COME TO THE MEETING AND DISCUSS EACH DEPARTMENT. HE ADDED THAT HE HAS A LOT OF QUESTIONS. COUNCILMEMBER BASS STATED THA" HE DOES NOT HAVE A PROBLEM WITH VOLUNTEER FIREMEN, THE PROBLEM IS WITH ALL THE SCHOOLING THAT IS REQUIRED. MAYOR PRO -TEM WOMBLE STATED THAT HE EMPATHIZES WITH CHIEF TEW AND HE UNDERSTANDS THE DIFFICULTY IN RECRUITING VOLUNTEERS. COUNCILMEMBER BASS STATED HE HAS TALKED WITH A LOT OF VOLUNTEER FIREMEN, AND THEY TOLD HIM THEY WOULD NOT WORK FOR $5.15 PER HOUR. COUNCILMEMBER ROBINSON STATED THAT HE DID NOT AGREE WITH WHAT THE CITY IS TRYING TO DO WITH THE PAY SCHEDULE. HE ADDED THAT IT SEEMS THE LITTLE MAN WOULD NOT GET ANYTHING. CITY MANAGER DEAN STATED THAT OVER THE LAST TWO YEARS, THE CITY HAS BEEN HIRING AT THE MINIMUM RATE. HE ADDED THAT THE CITY IS IN A SITUATION RIGHT NOW, WHERE THEY ARE ABLE TO HIRE AND RETAIN THEIR EMPLOYEES. HE STATED THAT THE PROBLEM WAS A COMPACTION WITH THE EMPLOYEE THAT HAD BEEN HERE FIFTEEN YEARS AND NEW HIRES WHICH IS THE REASON FOR GOING BACK AND RECOMMENDING A HIGHER INCREASE DUE TO THE LENGTH OF SERVICE OF THE EMPLOYEE. HE FURTHER STATED THAT THE CITY WAS IN SUCH A HOLE TWO YEARS AGO, THAT THE PLAN WAS TO IMPLEMENT THE SALARY STUDY OVER A THREE -YEAR PERIOD. COUNCILMEMBER MCDOUGAL ASKED INSTEAD OF BRINGING SOMEONE NEW IN, SHOULDN'T A PERSON THAT HAS BEEN EERE FIFTEEN YEARS BE ABLE TO MOVE UP. 546 CITY MANAGER DEAN RESPONDED YES, EVERYBODY HAS THE OPPORTUNITY TO APPLY FOR A POSITION. COUNCILMEMBER ROBINSON ASKED IF THE CITY WOULD SEND ITS EMPLOYEES TO SCHOOL. CITY MANAGER DEAN RESPONDED YES. HE STATED THE CITY WOULD PAY UP TO $500.00 PER YEAR FOR TRAINING OR SCHOOLING IF THE EMPLOYEE WANTS TO GO AND IT PERTAINS TO THEIR POSITION. CITY MANAGER DEAN STATED THE CITY IS TRYING TO GET SOME SEPARATION BETWEEN NEW EMPLOYEES AND LONG TIME EMPLOYEES. COUNCILMEMBER TART STATED THAT ONE OF THE REASONS THE CITY DOES NOT HAVE SEPARATION IS BECAUSE IT DOES NOT HAVE MERIT RAISES. HE STATED THAT COUNCIL NEEDED TO WORK OUT LONGEVITY OR SOMETHING SO THAT EVERYONE IS TREATED FAIRLY. CITY MANAGER DEAN STATED THAT THE JOB GRADES ARE SET UP TO IDENTIFY THOSE POSITIONS BASED ON THE RESPONSIBILITY INVOLVED WITH THE JOB. HE STATED THAT A MAN ON THE DITCH CREW THAT HAS BEEN HERE TWENTY YEARS WOULD GET THE 10% AND IT DOES NOT MATTER WHAT THE JOB CLASSIFICATION IS BECAUSE THE PROPOSAL IS COMPLETELY BASED ON THE YEARS OF SERVICE. HE ADDED WHATEVER IS DONE WITH THE SALARIES, THE COMPACTION PROBLEM IS NOT GOING TO GO AWAY. MAYOR PRO -TEM WOMBLE SUGGESTED THAT COUNCIL CONDUCT A PAY STUDY FOR NEXT YEAR. CITY MANAGER DEAN ASKED COUNCIL TO TELL HIM WHAT OPTIONS THEY WANTED HIM TO BRING BACK AND DISCUSS. COUNCILMEMBER BASS STATED ONE OF TWO THINGS, GIVE EVERYBODY A CERTAIN PERCENTAGE RAISE OR TAKE EVERY DOLLAR THE CITY HAS FOR RAISES, DIVIDE THAT AMOUNT BY THE NUMBER OF EMPLOYEES AND GIVE EVERYBODY THE SAME AMOUNT OF MONEY. COUNCILMEMBER BASS STATED THAT HE AGREED THERE NEEDED TO BE A DIFFERENCE IN THE EMPLOYEES RAISES BUT HE THOUGHT COUNCIL NEEDED TO COME UP WITH SOME OTHER WAY TO DISTRIBUTE SALARY INCREASES. HE ADDED THAT HE THOUGHT COUNCIL COJLD WORK OUT A PLAN SO THAT ONE MAN DOESN'T GET $500.00 AND ANOTHER MAN GET $5,000.00. MAYOR OUDEH EXCUSED HIMSELF AND LEFT THE MEETING AT 5:50 P.M. HE ASKED MAYOR PRO -TEM WOMBLE TO CONDUCT THE MEETING IN HIS ABSENCE. MAYOR PRO -TEM WOMBLE CALLED A RECESS AT 6:10 P.M. AND RECONVENED THE BUDGET WORKSESSION AT 6:25 P.M. HE SUGGESTED THAT COUNCIL SET UP ANOTHER MEETING BEFORE THE REGULAR MEETING TO DISCUSS THOSE PARTICULAR ITEMS OF CONCERN SO THAT THEY CAN BE RESOLVED. COUNCILMEMBER BASS STATED HE WOULD LIKE TO HAVE ALL DEPARTMENT HEADS AT THAT MEETING. CITY MANAGER DEAN REVIEWED WHAT HAD BEEN DISCUSSED: CENTRALIZED DISPATCHING AND TAX COLLECTIONS -SET JP TIME FOR HIMSELF, ATTORNEY GODWIN, AND POLICE CHIEF GODWIN TO MEET WITH COUNTY MANAGER EMORY TO DISCUSS DEMOLITION ISSUES - POLICY AND FEE SCHEDULE, COMMERCIAL COLLECTIONS - PRIVATIZE ALL COMMERCIAL COLLECTIONS AND DEBRIS PICK -UP, GIS AS A PROJECT BUDGET AND BREAKDOWN OF SALARIES RANGING FROM 3 -6 %. PUBLIC WORKS DIRECTOR HOLLOMAN STATED THAT THE CITY WOULD NEED TO NOTIFY PEOPLE THAT THEY WILL NO LONGER HAVE SERVICE. COUNCILMEMBER TART STATED THAT THE CITY NEEDED TO NOTIFY THE CURRENT VENDOR FOR THE CITY WHO WOULD CONTACT THOSE PEOPLE THAT HAVE COMMERCIAL ACCOUNTS. COUNCILMEMBER BASS STATED HE UNDERSTOOD THAT JUNE 30, 2000 ENDED THE CONTRACT. 547 PUBLIC WORKS HOLLOMAN STATED THAT YES, EFFECTIVE JULY 1, 2000, THERE WOULD BE NO SERVICE. HE ADDED IF THE CITY NOTIFIES THE CITIZENS JUNE 1, THEY WOULD HAVE 30 DAYS TO MAKE DIFFERENT ARRANGEMENTS. THERE WAS A CONSENSUS OF COUNCIL TO SCHEDULE A BUDGET WORKSESSION FOR TUESDAY, JUNE 13, 2000 AT 4:00 P.M. CITY MANAGER DEAN INFORMED COUNCIL THAT TOWN HALL DAY IS SCHEDULED FOR JUNE 21, 2000. MAYOR PRO -TEM WOMBLE ADJOURNED TH- MEETING AT 6:45 P.M. AB YOR V 05J1WV,iwMffj 0/9 0 IF II � y o tSYi:a ° °att F: l3 r " ���' °0jaataetsaecas+ a�a:.