05182000536
DUNN CITY COUNCIL
CITY OF DUNN, NORTH CAROLINA
MINUTES
THE CITY COUNCIL OF THE CITY OF DUNN HELD A BUDGET WORKSESSION ON MAY
18, 2000 AT 6:00 P.M. IN THE DUNN MUNICIPAL BUILDING. PRESENT WAS MAYOR
ABRAHAM OUDEH, MAYOR PRO -TEM MIKE WOMBLE AND COUNCILMEMBERS TOBY
SUMNER, GEORGE ROBINSON, CAROLYN MCDOUGAL, JOEY TART, AND PAUL BASS.
ALSO PRESENT WAS CITY MANAGER CARL DEAN, DEPUTY CLERK TINA SILLS,
BUILDING INSPECTOR RICKY PARSON, FTNANCE DIRECTOR RENEE' DAUGHTRY,
POLICE CHIEF PAT GODWIN, RECREATION DIRECTOR PERRY HUDSON, FIRE CHIEF
AUSTIN TEW, PUBLIC WORKS DIRECTOR TIM HOLLOMAN AND ASSISTANT PUBLIC
WORKS DIRECTOR JOE CAMPBELL.
GIVEN THAT THIS MEETING IS DEALING STRICTLY WITH BUDGETARY MATTERS,
CITY ATTORNEY GODWIN HAS TRADITIONALLY NOT ATTENDED BUDGET WORK
SESSIONS; THEREFORE, HE WAS NOT IN ATTENDANCE ON MAY 18, 2000.
CITY CLERK JOYCE VALLEY WAS ABSENT DUE TO VACATION.
INVOCATION
MAYOR OUDEH OPENED THE MEETING AT 6:10 P.M. AND ASKED COUNCILMEMBER
MCDOUGAL TO GIVE THE INVOCATION. AFTERWARD, THE PLEDGE OF
ALLEGIANCE WAS REPEATED.
MAYOR OUDEH YIELDED TO CITY MANAGER DEAN TO REVIEW THE HIGHLIGHTS
OF THE PROPOSED FY 2000 -01 BUDGET
PRESENTATION OF FY 2000 -01 BUDGET
REVFNTJES: GENERAL
A. AD VALOREM TAXES: FIGURES ARE BASED ON A 98% COLLECTION RATE
WITH AN APPROXIMATE TAX BASE OF $407,740,044.00 WITH A TAX RATE
OF .46 PER $100 VALUATION.
B. NEXT YEAR'S PROJECTED STATE REVENUES ARE ESTIMATED BASED ON
FY 2000 -01 RECEIPTS.
C. RESIDENTIAL GARBAGE FEES ARE NOT RECOMMENDED TO CHANGE FOR
THE COMING YEAR AND WILL REMAIN AT $6.00 PER MONTH.
COMMERCIAL COLLECTION RATES WILL BE DEPENDENT ON WHETHER
THE CITY COUNCIL DETERMINES TO MAINTAIN COMMERCIAL GARBAGE
COLLECTION.
D. $352,008.00 HAS BEEN OBLIGATED FOR THE TRANSFER FROM THE WATER
FUND TO THE GENERAL FUND TO COVER JOINT COSTS OF PERSONNEL,
MATERIALS, INSURANCE AND ASSOCIATED COSTS.
E. $429,795.00 HAS BEEN APPROPRIATED FROM PRIOR YEAR'S SURPLUS TO
COVER OPERATING CAPITAL COSTS AND ONE TIME EXPENDITURES. .
F. $225,000.00 HAS BEEN OBLIGATED FROM AVERASBORO FIRE DISTRICT
REVENUES FOR OPERATING AND CAPITAL COSTS FOR FIRE SERVICE. THE
AVERASBORO FIRE DISTRICT COMMISSION HAS RECOMMENDED A TWO
CENTS TAX INCREASE TO COVER THIS SERVICE.
G. ALL GRANTS HAVE BEEN APPROPRIATED WITHIN THIS BUDGET TO
INCLUDE REIMBURSEMENT FOR THE SCHOOL RESOURCE OFFICERS (SRO)
AT DUNN MIDDLE SCHOOL, GRANT FOR WAYNE AVENUE AND THE DUNN
HOUSING AUTHORITY.
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REVENUES: WATER
A. WATER AND SEWER RATES FOR RESIDENTIAL CUSTOMERS WILL NOT BE
INCREASED NEXT YEAR, BUT THERE IS A RECOMMENDED 10% INCREASE
ON BULK WATER CUSTOMERS.
B. $95,000.00 HAS BEEN APPROPRIATED OUT OF PRIOR YEAR'S SURPLUS FOR
THE INFILTRATION PROGRAM
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EXPENDITURES: GENERAL
A. GENERAL FUND OPERATING IS SCHEDULED TO BE COMPARABLE TO THE
FY 2000 -01 BUDGET, WITH LIMITED INCREASES INVOLVING SPECIFIC RE-
OCCURRING LINE ITEMS.
B. EMPLOYEE HOSPITALIZATION INSURANCE HAS BEEN BUDGETED AT
$250.00BMPLOYEE WHICH IS AN INCREASE OVER OUR CURRENT
$206.00/EMPLOYEE. EXPENDITURES FOR GASOLINE PURCHASES HAVE
ALSO BEEN INCREASED.
C. ALL CAPITAL OUTLAY ITEMS HAVE BEEN APPROPRIATED AND A LIST
WILL BE PROVIDED OF EACH DEPARTMENT'S REQUEST FOR COUNCIL
REVIEW.
D. ONE (1) NEW POSITION HAS BEEN PROPOSED IN THE RECREATION
DEPARTMENT FOR A MAINTENANCE WORKER.
E. IN ORDER TO BETTER UTILIZE AVAILABLE FUNDS, MOST OF THE MAJOR
CAPITAL ITEMS WILL BE HANDLED VIA LEASE - PURCHASES AS HAS BEEN
DONE IN THE PAST.
F. RESIDENTIAL GARBAGE SERVICE WILL MAINTAIN THE SAME LEVEL OF
SERVICE. COMMERCIAL SERVICE HAS NOT BEEN BUDGETED, AND IT IS
STAFF'S RECOMMENDATION THAT THE COMMERCIAL COLLECTION
SERVICE BE PRIVATIZED.
G. TWO (2) DRUG OFFICERS' POSITIONS WILL BE FUNDED IN THE FY 2000 -01
BUDGET OUT OF DRUG FORFEITURE MONEY.
H. ALL DEBT SERVICE REQUIREMENTS HAVE BEEN APPROPRIATED IN THIS
BUDGET TO MEET THE CITY'S DEBT OBLIGATION.
EXPENDMJRFS: W ATER
A. $200,000.00 HAS BEEN APPROPRIATED TO CONTINUE WORK TO CORRECT
INFILTRATION PROBLEMS, AND $100,000.00 HAS BEEN OBLIGATED FOR THE
GRANVILLE STREET WATER LINE PROJECT.
NO NEW POSITIONS HAVE BEEN PROPOSED FOR FY 2000 -01.
C. ALL DEBT SERVICE REQUIREMENTS HAVE BEEN OBLIGATED IN THE FY
2000 -01 BUDGET TO MEET CUR DEBT RESPONSIBILITIES.
CITY MANAGER DEAN STATED THAT OVER THE LAST TWO YEARS, THE CITY HAS
WORKED HARD TO RAISE MINIMUM SALARIES TO ADDRESS RECRUITING NEEDS,
BUT AT THE SAME TIME HAVE COMPACTED NEW AND EXPERIENCED EMPLOYEES
ON THE PAY PLAN.
HE ADDED THAT HE RECOMMENEGED THAT COUNCIL TAKE A BROADER LOOK AT
THE SALARIES BY MAKING SURE ALL EMPLOYEES ARE UP TO THEIR MINIMUM
SALARY RANGE. HE RECOMMENDED THAT SALARY INCREASES BE
IMPLEMENTED AS FOLLOWS:
1- 5 YEARS
2%
6 - 10 YEARS
4%
11 - 20 YEARS
8%
OVER 20 YEARS
10%
MAYOR OUDEH ASKED FOR A LIST OF ALL EMPLOYEES, THE NUMBER OF YEARS
THEY HAVE BEEN EMPLOYED, AND THEIR SALARY RANGE.
CITY MANAGER DEAN RESPONDED THAT HE WOULD PROVIDE COUNCIL A LIST OF
ALL THE EMPLOYEES BY DEPARTMENTS, THE NUMBER OF YEARS THEY HAVE
BEEN EMPLOYED, THEIR CURRENT SALARIES AND HOW MUCH THE INCREASE
WOULD BE.
HE ADDED THAT HE HAS BEEN WORKING WITH CHIEF TEW CONCERNING OPTIONS
FOR INCREASING SERVICES AND MANPOWER IN THE FIRE SERVICE. HE STATED
THAT IT IS HIS RECOMMENDATION THAT COUNCIL IN TWO PHASES, LOOK INTO
HIRING PART -TIME FIREFIGHTERS TO HELP SUPPORT THE VOLUNTEER AND PAID
STAFF; AND SECONDLY, TO CONSTRUCT SLEEPING QUARTERS AT THE EASTSIDE
FIRE STATION.
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MAYOR OUDEH ASKED WHAT WOULD BE THE COST TO THE CITY
CITY MANAGER DEAN RESPONDED $ 20,000.00 TO $225,000.00
MAYOR OUDEH ASKED IF COUNCIL COULD CONTACT THE LOCAL MOTELS TO
FIND OUT IF THEY WOULD ALLOW TI-M CITY ONE ROOM FREE OF CHARGE AND
THE CITY PROVIDE THEM SOME TYPE OF SECURITY AND SAVE THE TAXPAYERS
MONEY.
CITY MANAGER DEAN RESPONDED THAT AN ADVANTAGE OF HOUSING THE
l FIREFIGHTERS AT THE STATION WAS THE RESPONSE TIME.
COUNCILMEMBER ROBINSON ASKED IF THEY WOULD ADD ANOTHER BUILDING
TO THE EXISTING BUILDING.
CITY MANAGER DEAN RESPONDED YES
CHIEF TEW STATED THAT THE AREA WAS 70' X 35' WHICH WOULD INCLUDE 4
SLEEPING BUNKS, OFFICE, BATH, KITCHEN AND A SMALL DAYROOM.
CITY MANAGER DEAN STATED THAT HE THOUGHT CITY STAFF HAD DONE A VERY
GOOD JOB ATTEMPTING TO CONTROL COST WHILE PROVIDING THE SERVICE
LEVEL EXPECTED BY BOTH THE CITY COUNCIL AND THE CITIZENS.
MAYOR OUDEH ASKED HOW THE AMOUNT WAS ESTIMATED IN REFERENCE TO
HOW MUCH THE HOSPITAL IS GOING TO PAY THE CITY.
CITY MANAGER DEAN RESPONDED THAT THE AMOUNT IS BASED ON THE
ELECTIONS THIS YEAR PLUS THE CPI NEXT YEAR
MAYOR OUDEH STATED THAT HE WOLLD LIKE THE CITY ATTORNEY TO LOOK AT
THE CONTRACT BECAUSE THERE ARE TWO DOCTOR'S OFFICES THAT HE WOULD
LIKE TO KNOW IF THEY WOULD BE INCLUDED IN THIS FIGURE OR IF THEY WOULD
PAY TAXES. HE FURTHER STATED THAT EVERYONE SHOULD PAY THEIR TAXES.
COUNCILMEMBER MCDOUGAL STATED THAT SHE THOUGHT THE PARKS IN THE
CITY OF DUNN WERE A REFLECTION ON THE CITY. SHE SAID THAT TART PARK IS
A BEAUTIFUL PARK, BUT TYLER AND CODRINGTON PARKS ARE NO COMPARISON.
RECREATION DIRECTOR HUDSON STATED THAT HE AGREED THAT TART PARK
WAS A BEAUTIFUL PARK AND THAT CODRINGTON NEEDED SOME WORK, BUT HE
WOULD HAVE TO DISAGREE ABOUT TYLER PARK. HE STATED THAT TYLER PARK
HAS COME A LONG WAY IN THE LAST TWO YEARS.
COUNCILMEMBER MCDOUGAL STATED THAT SHE HAD PREVIOUSLY SAID AND
SHE WOULD SAY IT AGAIN THAT THE CITY NEEDED ACTIVITIES GOING ON IN ALL
THE PARKS NOT JUST ONE PARK. SHE ADDED THAT SHE THOUGHT IT WOULD
MAKE A DIFFERENCE IF THE RECREATION DEPARTMENT SCHEDULED ACTIVITIES
AT THE PARK.
MAYOR OUDEH SUGGESTED THAT THE CITY COUNCIL MEET WITH THE
DEPARTMENT HEADS TO DISCUSS ANY QUESTIONS COUNCIL MAY HAVE
CONCERNING THE BUDGET.
COUNCILMEMBER TART ASKED IF THERE WAS ENOUGH MONEY IN BUILDING
MAINTENANCE TO INCLUDE THE COMMUNITY CENTER.
MAYOR PRO -TEM WOMBLE ASKED AF:ER THE MAINTENANCE AND UTILITIES ON
THE COMMUNITY BUILDING HAVE BEEN PAID, WHAT IS THE ACTUAL DEFICIT
THAT HAS BEEN BUDGETED. HE STATED THAT THE BUILDING SHOULD BE SELF -
SUPPORTING AND IF IT IS NOT, THEN THE RENTAL SHOULD BE REVIEWED.
CITY MANAGER DEAN RESPONDED THAT $10,108.00 HAS BEEN COLLECTED ON
RENTAL FEES SINCE JULY 1, 1999.
MAYOR OUDEH STATED THAT HE THOUGHT THE RENTAL WAS HIGH ENOUGH
COUNCILMEMBER BASS STATED THAT HE AGREED THAT THE COMMUNITY
BUILDING WAS NOT SELF - SUPPORTING.
CITY MANAGER DEAN STATED THAT WITH THE UTILITIES AND MAINTENANCE,
REVENUES AND EXPENDITURES ON THE BUILDING SHOULD BREAK EVEN.
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MAYOR PRO -TEM WOMBLE STATED THAT HE WOULD LIKE SOMEONE TO
CALCULATE EXACTLY WHAT IT COSTS TO OPERATE THE COMMUNITY BUILDING
AND COMPARE THAT TO THE REVENUE AND THE EXPENDITURES.
CITY MANAGER DEAN STATED THAT THE LIBRARY SHOULD HAVE THE SHELVING
IN AND BEGIN MOVING NEXT WEEK. HE ADDED THAT IT WOULD PROBABLY BE
OPENED BY THE FIRST OR SECOND WEEK IN JUNE.
CITY MANAGER DEAN RECOMMENDED THAT COUNCIL SET UP ANOTHER
MEETING AFTER EACH HAVE HAD TIME TO READ AND UNDERSTAND SOME OF
THE ISSUES INVOLVED CONCERNING THE PROPOSED BUDGET.
THERE WAS A CONCENSUS OF COUNCIL TO MEET ON MAY 30, 2000 AT 4:00 P.M. TO
DISCUSS ANY CHANGES PRIOR TO T=-IE REGULAR JUNE COUNCIL MEETING.
CITY MANAGER DEAN RECOMMENDED THAT COUNCIL RESCHEDULE THE
REGULAR CITY COUNCIL MEETING IN JUNE UNTIL LATER IN THE MONTH DUE TO
THE GENERAL LEE CELEBRATION.
THERE WAS A CONSENSUS OF COUNCIL TO RESCHEDULE THE REGULAR JUNE
MEETING AND HOLD A PUBLIC HEARING CONCERNING THE BUDGET ON JUNE 15,
2000 AT 7:00 P.M.
MOTION BY COUNCILMEMBER MCDOUGAL, SECONDED BY COUNCILMEMBER
BASS TO HOLD A BUDGET WORKSESSION ON MAY 30, 2000 AT 4:00 P.M. TO DISCUSS
ANY CHANGES TO THE BUDGET AND TO RESCHEDULE THE REGULAR CITY
COUNCIL MEETING TO JUNE 15, 2000 AT 7:00 P.M. MOTION UNANIMOUSLY
APPROVED.
MAYOR OUDEH ADJOURNED THE BUDGET WORKSESSION AT 7:32 .M.
v vv _ o - _ � TINA 31LLLS
DEPUTY CLERK
MINUTES REVIEWED AND APPROVED BY CITY CLERK JOYCE VALLEY.