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05182000536 DUNN CITY COUNCIL CITY OF DUNN, NORTH CAROLINA MINUTES THE CITY COUNCIL OF THE CITY OF DUNN HELD A BUDGET WORKSESSION ON MAY 18, 2000 AT 6:00 P.M. IN THE DUNN MUNICIPAL BUILDING. PRESENT WAS MAYOR ABRAHAM OUDEH, MAYOR PRO -TEM MIKE WOMBLE AND COUNCILMEMBERS TOBY SUMNER, GEORGE ROBINSON, CAROLYN MCDOUGAL, JOEY TART, AND PAUL BASS. ALSO PRESENT WAS CITY MANAGER CARL DEAN, DEPUTY CLERK TINA SILLS, BUILDING INSPECTOR RICKY PARSON, FTNANCE DIRECTOR RENEE' DAUGHTRY, POLICE CHIEF PAT GODWIN, RECREATION DIRECTOR PERRY HUDSON, FIRE CHIEF AUSTIN TEW, PUBLIC WORKS DIRECTOR TIM HOLLOMAN AND ASSISTANT PUBLIC WORKS DIRECTOR JOE CAMPBELL. GIVEN THAT THIS MEETING IS DEALING STRICTLY WITH BUDGETARY MATTERS, CITY ATTORNEY GODWIN HAS TRADITIONALLY NOT ATTENDED BUDGET WORK SESSIONS; THEREFORE, HE WAS NOT IN ATTENDANCE ON MAY 18, 2000. CITY CLERK JOYCE VALLEY WAS ABSENT DUE TO VACATION. INVOCATION MAYOR OUDEH OPENED THE MEETING AT 6:10 P.M. AND ASKED COUNCILMEMBER MCDOUGAL TO GIVE THE INVOCATION. AFTERWARD, THE PLEDGE OF ALLEGIANCE WAS REPEATED. MAYOR OUDEH YIELDED TO CITY MANAGER DEAN TO REVIEW THE HIGHLIGHTS OF THE PROPOSED FY 2000 -01 BUDGET PRESENTATION OF FY 2000 -01 BUDGET REVFNTJES: GENERAL A. AD VALOREM TAXES: FIGURES ARE BASED ON A 98% COLLECTION RATE WITH AN APPROXIMATE TAX BASE OF $407,740,044.00 WITH A TAX RATE OF .46 PER $100 VALUATION. B. NEXT YEAR'S PROJECTED STATE REVENUES ARE ESTIMATED BASED ON FY 2000 -01 RECEIPTS. C. RESIDENTIAL GARBAGE FEES ARE NOT RECOMMENDED TO CHANGE FOR THE COMING YEAR AND WILL REMAIN AT $6.00 PER MONTH. COMMERCIAL COLLECTION RATES WILL BE DEPENDENT ON WHETHER THE CITY COUNCIL DETERMINES TO MAINTAIN COMMERCIAL GARBAGE COLLECTION. D. $352,008.00 HAS BEEN OBLIGATED FOR THE TRANSFER FROM THE WATER FUND TO THE GENERAL FUND TO COVER JOINT COSTS OF PERSONNEL, MATERIALS, INSURANCE AND ASSOCIATED COSTS. E. $429,795.00 HAS BEEN APPROPRIATED FROM PRIOR YEAR'S SURPLUS TO COVER OPERATING CAPITAL COSTS AND ONE TIME EXPENDITURES. . F. $225,000.00 HAS BEEN OBLIGATED FROM AVERASBORO FIRE DISTRICT REVENUES FOR OPERATING AND CAPITAL COSTS FOR FIRE SERVICE. THE AVERASBORO FIRE DISTRICT COMMISSION HAS RECOMMENDED A TWO CENTS TAX INCREASE TO COVER THIS SERVICE. G. ALL GRANTS HAVE BEEN APPROPRIATED WITHIN THIS BUDGET TO INCLUDE REIMBURSEMENT FOR THE SCHOOL RESOURCE OFFICERS (SRO) AT DUNN MIDDLE SCHOOL, GRANT FOR WAYNE AVENUE AND THE DUNN HOUSING AUTHORITY. i REVENUES: WATER A. WATER AND SEWER RATES FOR RESIDENTIAL CUSTOMERS WILL NOT BE INCREASED NEXT YEAR, BUT THERE IS A RECOMMENDED 10% INCREASE ON BULK WATER CUSTOMERS. B. $95,000.00 HAS BEEN APPROPRIATED OUT OF PRIOR YEAR'S SURPLUS FOR THE INFILTRATION PROGRAM 537 EXPENDITURES: GENERAL A. GENERAL FUND OPERATING IS SCHEDULED TO BE COMPARABLE TO THE FY 2000 -01 BUDGET, WITH LIMITED INCREASES INVOLVING SPECIFIC RE- OCCURRING LINE ITEMS. B. EMPLOYEE HOSPITALIZATION INSURANCE HAS BEEN BUDGETED AT $250.00BMPLOYEE WHICH IS AN INCREASE OVER OUR CURRENT $206.00/EMPLOYEE. EXPENDITURES FOR GASOLINE PURCHASES HAVE ALSO BEEN INCREASED. C. ALL CAPITAL OUTLAY ITEMS HAVE BEEN APPROPRIATED AND A LIST WILL BE PROVIDED OF EACH DEPARTMENT'S REQUEST FOR COUNCIL REVIEW. D. ONE (1) NEW POSITION HAS BEEN PROPOSED IN THE RECREATION DEPARTMENT FOR A MAINTENANCE WORKER. E. IN ORDER TO BETTER UTILIZE AVAILABLE FUNDS, MOST OF THE MAJOR CAPITAL ITEMS WILL BE HANDLED VIA LEASE - PURCHASES AS HAS BEEN DONE IN THE PAST. F. RESIDENTIAL GARBAGE SERVICE WILL MAINTAIN THE SAME LEVEL OF SERVICE. COMMERCIAL SERVICE HAS NOT BEEN BUDGETED, AND IT IS STAFF'S RECOMMENDATION THAT THE COMMERCIAL COLLECTION SERVICE BE PRIVATIZED. G. TWO (2) DRUG OFFICERS' POSITIONS WILL BE FUNDED IN THE FY 2000 -01 BUDGET OUT OF DRUG FORFEITURE MONEY. H. ALL DEBT SERVICE REQUIREMENTS HAVE BEEN APPROPRIATED IN THIS BUDGET TO MEET THE CITY'S DEBT OBLIGATION. EXPENDMJRFS: W ATER A. $200,000.00 HAS BEEN APPROPRIATED TO CONTINUE WORK TO CORRECT INFILTRATION PROBLEMS, AND $100,000.00 HAS BEEN OBLIGATED FOR THE GRANVILLE STREET WATER LINE PROJECT. NO NEW POSITIONS HAVE BEEN PROPOSED FOR FY 2000 -01. C. ALL DEBT SERVICE REQUIREMENTS HAVE BEEN OBLIGATED IN THE FY 2000 -01 BUDGET TO MEET CUR DEBT RESPONSIBILITIES. CITY MANAGER DEAN STATED THAT OVER THE LAST TWO YEARS, THE CITY HAS WORKED HARD TO RAISE MINIMUM SALARIES TO ADDRESS RECRUITING NEEDS, BUT AT THE SAME TIME HAVE COMPACTED NEW AND EXPERIENCED EMPLOYEES ON THE PAY PLAN. HE ADDED THAT HE RECOMMENEGED THAT COUNCIL TAKE A BROADER LOOK AT THE SALARIES BY MAKING SURE ALL EMPLOYEES ARE UP TO THEIR MINIMUM SALARY RANGE. HE RECOMMENDED THAT SALARY INCREASES BE IMPLEMENTED AS FOLLOWS: 1- 5 YEARS 2% 6 - 10 YEARS 4% 11 - 20 YEARS 8% OVER 20 YEARS 10% MAYOR OUDEH ASKED FOR A LIST OF ALL EMPLOYEES, THE NUMBER OF YEARS THEY HAVE BEEN EMPLOYED, AND THEIR SALARY RANGE. CITY MANAGER DEAN RESPONDED THAT HE WOULD PROVIDE COUNCIL A LIST OF ALL THE EMPLOYEES BY DEPARTMENTS, THE NUMBER OF YEARS THEY HAVE BEEN EMPLOYED, THEIR CURRENT SALARIES AND HOW MUCH THE INCREASE WOULD BE. HE ADDED THAT HE HAS BEEN WORKING WITH CHIEF TEW CONCERNING OPTIONS FOR INCREASING SERVICES AND MANPOWER IN THE FIRE SERVICE. HE STATED THAT IT IS HIS RECOMMENDATION THAT COUNCIL IN TWO PHASES, LOOK INTO HIRING PART -TIME FIREFIGHTERS TO HELP SUPPORT THE VOLUNTEER AND PAID STAFF; AND SECONDLY, TO CONSTRUCT SLEEPING QUARTERS AT THE EASTSIDE FIRE STATION. 538 MAYOR OUDEH ASKED WHAT WOULD BE THE COST TO THE CITY CITY MANAGER DEAN RESPONDED $ 20,000.00 TO $225,000.00 MAYOR OUDEH ASKED IF COUNCIL COULD CONTACT THE LOCAL MOTELS TO FIND OUT IF THEY WOULD ALLOW TI-M CITY ONE ROOM FREE OF CHARGE AND THE CITY PROVIDE THEM SOME TYPE OF SECURITY AND SAVE THE TAXPAYERS MONEY. CITY MANAGER DEAN RESPONDED THAT AN ADVANTAGE OF HOUSING THE l FIREFIGHTERS AT THE STATION WAS THE RESPONSE TIME. COUNCILMEMBER ROBINSON ASKED IF THEY WOULD ADD ANOTHER BUILDING TO THE EXISTING BUILDING. CITY MANAGER DEAN RESPONDED YES CHIEF TEW STATED THAT THE AREA WAS 70' X 35' WHICH WOULD INCLUDE 4 SLEEPING BUNKS, OFFICE, BATH, KITCHEN AND A SMALL DAYROOM. CITY MANAGER DEAN STATED THAT HE THOUGHT CITY STAFF HAD DONE A VERY GOOD JOB ATTEMPTING TO CONTROL COST WHILE PROVIDING THE SERVICE LEVEL EXPECTED BY BOTH THE CITY COUNCIL AND THE CITIZENS. MAYOR OUDEH ASKED HOW THE AMOUNT WAS ESTIMATED IN REFERENCE TO HOW MUCH THE HOSPITAL IS GOING TO PAY THE CITY. CITY MANAGER DEAN RESPONDED THAT THE AMOUNT IS BASED ON THE ELECTIONS THIS YEAR PLUS THE CPI NEXT YEAR MAYOR OUDEH STATED THAT HE WOLLD LIKE THE CITY ATTORNEY TO LOOK AT THE CONTRACT BECAUSE THERE ARE TWO DOCTOR'S OFFICES THAT HE WOULD LIKE TO KNOW IF THEY WOULD BE INCLUDED IN THIS FIGURE OR IF THEY WOULD PAY TAXES. HE FURTHER STATED THAT EVERYONE SHOULD PAY THEIR TAXES. COUNCILMEMBER MCDOUGAL STATED THAT SHE THOUGHT THE PARKS IN THE CITY OF DUNN WERE A REFLECTION ON THE CITY. SHE SAID THAT TART PARK IS A BEAUTIFUL PARK, BUT TYLER AND CODRINGTON PARKS ARE NO COMPARISON. RECREATION DIRECTOR HUDSON STATED THAT HE AGREED THAT TART PARK WAS A BEAUTIFUL PARK AND THAT CODRINGTON NEEDED SOME WORK, BUT HE WOULD HAVE TO DISAGREE ABOUT TYLER PARK. HE STATED THAT TYLER PARK HAS COME A LONG WAY IN THE LAST TWO YEARS. COUNCILMEMBER MCDOUGAL STATED THAT SHE HAD PREVIOUSLY SAID AND SHE WOULD SAY IT AGAIN THAT THE CITY NEEDED ACTIVITIES GOING ON IN ALL THE PARKS NOT JUST ONE PARK. SHE ADDED THAT SHE THOUGHT IT WOULD MAKE A DIFFERENCE IF THE RECREATION DEPARTMENT SCHEDULED ACTIVITIES AT THE PARK. MAYOR OUDEH SUGGESTED THAT THE CITY COUNCIL MEET WITH THE DEPARTMENT HEADS TO DISCUSS ANY QUESTIONS COUNCIL MAY HAVE CONCERNING THE BUDGET. COUNCILMEMBER TART ASKED IF THERE WAS ENOUGH MONEY IN BUILDING MAINTENANCE TO INCLUDE THE COMMUNITY CENTER. MAYOR PRO -TEM WOMBLE ASKED AF:ER THE MAINTENANCE AND UTILITIES ON THE COMMUNITY BUILDING HAVE BEEN PAID, WHAT IS THE ACTUAL DEFICIT THAT HAS BEEN BUDGETED. HE STATED THAT THE BUILDING SHOULD BE SELF - SUPPORTING AND IF IT IS NOT, THEN THE RENTAL SHOULD BE REVIEWED. CITY MANAGER DEAN RESPONDED THAT $10,108.00 HAS BEEN COLLECTED ON RENTAL FEES SINCE JULY 1, 1999. MAYOR OUDEH STATED THAT HE THOUGHT THE RENTAL WAS HIGH ENOUGH COUNCILMEMBER BASS STATED THAT HE AGREED THAT THE COMMUNITY BUILDING WAS NOT SELF - SUPPORTING. CITY MANAGER DEAN STATED THAT WITH THE UTILITIES AND MAINTENANCE, REVENUES AND EXPENDITURES ON THE BUILDING SHOULD BREAK EVEN. 539 MAYOR PRO -TEM WOMBLE STATED THAT HE WOULD LIKE SOMEONE TO CALCULATE EXACTLY WHAT IT COSTS TO OPERATE THE COMMUNITY BUILDING AND COMPARE THAT TO THE REVENUE AND THE EXPENDITURES. CITY MANAGER DEAN STATED THAT THE LIBRARY SHOULD HAVE THE SHELVING IN AND BEGIN MOVING NEXT WEEK. HE ADDED THAT IT WOULD PROBABLY BE OPENED BY THE FIRST OR SECOND WEEK IN JUNE. CITY MANAGER DEAN RECOMMENDED THAT COUNCIL SET UP ANOTHER MEETING AFTER EACH HAVE HAD TIME TO READ AND UNDERSTAND SOME OF THE ISSUES INVOLVED CONCERNING THE PROPOSED BUDGET. THERE WAS A CONCENSUS OF COUNCIL TO MEET ON MAY 30, 2000 AT 4:00 P.M. TO DISCUSS ANY CHANGES PRIOR TO T=-IE REGULAR JUNE COUNCIL MEETING. CITY MANAGER DEAN RECOMMENDED THAT COUNCIL RESCHEDULE THE REGULAR CITY COUNCIL MEETING IN JUNE UNTIL LATER IN THE MONTH DUE TO THE GENERAL LEE CELEBRATION. THERE WAS A CONSENSUS OF COUNCIL TO RESCHEDULE THE REGULAR JUNE MEETING AND HOLD A PUBLIC HEARING CONCERNING THE BUDGET ON JUNE 15, 2000 AT 7:00 P.M. MOTION BY COUNCILMEMBER MCDOUGAL, SECONDED BY COUNCILMEMBER BASS TO HOLD A BUDGET WORKSESSION ON MAY 30, 2000 AT 4:00 P.M. TO DISCUSS ANY CHANGES TO THE BUDGET AND TO RESCHEDULE THE REGULAR CITY COUNCIL MEETING TO JUNE 15, 2000 AT 7:00 P.M. MOTION UNANIMOUSLY APPROVED. MAYOR OUDEH ADJOURNED THE BUDGET WORKSESSION AT 7:32 .M. v vv _ o - _ � TINA 31LLLS DEPUTY CLERK MINUTES REVIEWED AND APPROVED BY CITY CLERK JOYCE VALLEY.