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0302200049,7 CITY OF DUNN DUNN, NORTH CAROLINA MINUTES THE CITY COUNCIL OF THE CITY OF DUNN HELD A SPECIAL CALL MEETING ON THURSDAY, MARCH 2, 2 00 AT 6:00 P.M. PRESENT WAS MAYOR ABRAHAM OUDEH, MAYOR PRO -TEM MIKE WOMBLE AND COUNCILMEMBERS TOBY SUMNER, GEORGE ROBINSON, PAUL BASS, JOEY TART, AND CARD YN MCDOUGAL. ALSO PRESENT WAS CITY MANAGER CARL DEAN, CITY CLERK JOYCE VA LEY, CITY ATTORNEY BILLY GODWIN, FINANCE DIRECTOR RENEE' DAUGHTRY, PUBLIC WORKS DIRECTOR TIM HOLLOMON, CITY ENGINEER ED POWELL, FIRE CHIEF AUSTIN TEW, LIBRARIAN DEBORAH MELVIN, AND CHIEF BUILDING INSPECTOR RICKY PARSON, ASSISTANT PUBLIC WORKS DIRECTOR JOE CAMPBELL AND POLICE CHIEF PAT GODWIN. INVOCATION MAYOR OUDEH OPENED THE MEETING AT 6:00 P.M. AND ASKED COUNCILMEMBER TART TO GIVE THE INVOCATION. AFTERWARD, THE PLEDGE OF ALLEGIANCE WAS REPEATED. CONSENT ITEMS MAYOR OUDEH ASKED IF THERE WERE ANY CONSENT ITEMS THAT COUNCIL WISHED TO DELETE FOR FURTHER DISCUSSION. MAYOR PRO -TEM WOMBLE STATED THAT HE WOULD LIKE TO DELETE ITEM #2- BUDGET AMENDMENTS FOR EXPLANATION. HEARING NO FURTHER DELETIONS, TI1✓ FOLLOWING CONSENT ITEMS WERE CONSIDERED BY COUNCIL: MINUTES'- COUNCIL CONSIDERED APPROVAL OF MINUTES OF THE FEBRUARY 3, 2000 COUNCIL MEETING. TAX RELEASES /REFUNDS- COUNCIL CONSIDERED APPROVAL OF TAX RELEASES/REFUNDS #660 - #702. (CLERK'S NOTE: THE TAX COLLECTOR MAINTAINS TAX RELEASES/REFUNDS) TAX LIENS - ADVERTISEMENT - COUNCIL CONSIDERED APPROVAL OF TAX LIENS - ADVERTISEMENT. THE ADVERTISEMENT WAS SET TO RUN MARCH 20, 2000. RESOLUTION- COUNCIL CONSIDERED APPROVAL OF A RESOLUTION DESIGNATING CITY MANAGER DEAN AS AGENT FOR TF:E CITY IN MATTERS OF DISASTER ASSISTANCE. (ATTACHMENT #1) DESTRUCTION OF RECORDS- COUNCIL CONSIDERED APPROVAL OF DESTRUCTION OF RECORDS AS SUBMITTED BY THE FINANCE DEPARTMENT. MAP AMENDMENT- COUNCIL CONSIDERED APPROVAL OF AMENDMENT TO THE DUNN THOROUGHFARE PLAN MAP. (ATTACHMENT #2) MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER MCDOUGAL TO APPROVE ABOVE CONSENT ITEMS. MOTION UNANIMOUSLY APPROVED. MAYOR PRO -TEM WOMBLE ASKED IF BUDGET AMENDMENT #69 COULD BE TAKEN FROM THE CURRENT YEAR'S OPERATING BUDGET. CITY MANAGER DEAN STATED THAT COUNCIL SHOULD BE ABLE TO ADD $7,200.00 TO INTEREST EARNINGS REVENUE AND STAY WITHIN THE BUDGET FOR THE YEAR. MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER ROBINSON TO APPROVE BUDGET AMENDMENTS #60 -69. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT 93) BIDS -PAL GRANT MAYOR OUDEH YIELDED TO CITY MANAGER DEAN WHO STATED THAT BIDS WERE RECEIVED FOR THE POLICE ATHLETIC LEAGUE RENOVATIONS ON FEBRUARY 11, 2000 AT 12:00 NOON. CITY MANAGER DEAN ADDED THAT ALL THE CONTRACTORS ARE LICENSED AND HAVE BEEN TOLD THAT THEY ARE REQUIRED TO BE BONDED AND THE WORK IS TO BE COMPLETED WITHIN 60 DAYS. HE STATED THAT THE FOLLOWING BIDS WERE RECEIVED: �1 I �1 I 2m CONSTRUCTION MICHAEL JOHNSON CALVIN MCNEILL PLUMBING DARRYLPADGETT HALL'S PLUMBING ADAM'S PLUMBING MECHANICAL TEMP TECH B &S WARREN HEATING INSULATION AND CEILING INSULATION, INC. WARRE N INSULATION CREATIVE TILE DESIGN ELECTRICAL TRAVELERS ELECTRIC BULB ELECTRIC GLOVER ELECTRIC MISSION ELECTRIC $87,897.86 68,975.00 *CARPET FOR WEIGHT ROOM NOT INCLUDED. 6,424.12 8,700.00 12,000.00 27,789.00 23,100.00 27,200.00 10,850.00 3,209.77 4,915.35 42,778.00 21,839.35 16,900.00 27,153.00 CITY MANAGER DEAN STATED THAT RANDY GLOVER HAS REQUESTED THAT GLOVER ELECTRIC BE ALLOWED TO WITHDRAW THEIR BID OF $16,900.00. HE ADDED THAT STAFF HAS RECOMMENDED THAT THE CONTRACT BE AWARDED TO BULB ELECTRIC IN THE AMOUNT OF $21,839.35. HE ADDED THAT BUILDING INSPECTOR PARSON, PUBLIC WORKS DIRECTOR HOLLOMON AND HIMSELF WERE VERY COMFORTABLE WITH THE BIDS SUBMITTED AND THEY RECOMMEND APPROVAL OF THE LOW BIDS. MOTION BY COUNCILMEMBER MCDOUGAL, SECONDED BY COUNCILMEMBER BASS TO WITHDRAW GLOVER ELECTRIC'S BID AND TO ACCEPT THE FOLLOWING SIDS: CONSTRUCTION CALVIN MCNEILL $ 68,975.00 PLUMBING DARRYLPADGETT 6,424.12 MECHANICAL B & S 23,100.00 INSULATION AND CEILING WARREN INSULATION 3,209.77 CREATIVE'FLE DESIGN 4,915.35 ELECTRICAL BULB ELECTRIC 21,839.35 MOTION 'UNANIMOUSLY APPROVED HOUSING AUTHORITY GRANT CITY MANAGER DEAN STATED THAT A LETTER WAS RECEIVED FROM MS. DARLENE LEE, DIRECTOR OF THE DUNN HOUSING AUTHORITY, IN REFERENCE TO THE GRANT FOR THE OFFICER ASSIGNED TO THE HOUSING AUTHORITY. HE STATED FOR THE MOST PART, THE GRANT HAS COVERED ALL SALARY AND BENEFITS FOR THE OFFICER BUT THIS YEAR IT IS GOING TO BE ABOUT $1,660.24 SHORT. 3E RECOMMENDED THAT COUNCIL ACCEPT THIS ALLOCATION IN ORDER TO CONTINUE THE GRANT PROGRAM. COUNCILMEMBER ROBINSON ASKED IF THE CITY WOULD PICK UP THE OFFICER'S LIABILITY POLICE CHIEF GODWIN STATED THAT THE GRANT STRICTLY COVERS THE OFFICER'S SALARY AND FRINGE BENEFITS. HE ADDED THAT THE CITY FURNISHES THE EQUIPMENT SUCH AS UNIFORMS, A VEHICLE AND LIAEILITY INSURANCE. COUNCILMEMBER ROBINSON ASKED IF THE OFFICER WOULD JUST COVER THE AREA OF THE PROJECT. POLICE CHIEF GODWIN STATED THAT THIS OFFICER IS ASSIGNED TO DUNN HOUSING AUTHORITY WHICH INCLUDES HARNETT "ERRACE, MCKAY COURTS, WASHINGTON HEIGHTS AND POWELL VILLAGE. MAYOR OUDEH ASKED IF THERE WAS ANY MORE DISCUSSION BY COUNCIL. HEARING NONE, MOTION BY COUNCILMEMBER SUMNER, SECONDED BY COUNCILMEMBER BASS TO APPROVE THE ALLOCATION OF - HE ADDITIONAL $1660.24 TO CONTINUE THE DUNN HOUSING AUTHORITY GRANT PROGRAM. MOTION UNANIMOUSLY APPROVED. 499 SCHOOL RESOURCE OFFICER GRANT CITY MANAGER DEAN STATED THAT THE CITY HAS RECEIVED A GRANT AWARD IN THE AMOUNT OF $125,000.00 FOR ONE (1) FULL TIME SCHOOL RESOURCE OFFICER TO BE ASSIGNED TO WAYNE AVENUE SCHOOL HE FURTHER STATED THAT THIS IS A 100% GRANT AND IS FOR A THREE (3) YEAR PERIOD. HE ADDED THAT THESE FUNDS WILL ONLY COVER SALARY AND BENEFIT COSTS FOR THE OFFICER, AND THE CITY WOULD BE RESPONSIBLE FOR THE VEHICLE AND OTHER ASSOCIATED EQUIPMENT. CITY MANAGER DEAN STATED THAT WE ARE ONLY ONE OF FIVE LAW ENFORCEMENT AGENCIES IN THE STATE TO RECEIVE THESE GRANT FUNDS AND THIS GRANT WILL ALLOW THE CITY TO HAVE AN OFFICER IN EACI _ SCHOOL IN THE CITY. MOTION BY COUNCILMEMBER ROBINSON, SECONDED BY MAYOR PRO -TEM WOMBLE TO J ACCEPT THE GRANT FOR ONE SCHOOL RESOURCE OFFICER IN THE AMOUNT OF $125,000.00. COUNCILMEMBER TART ASKED IF CHIEF GODWIN COULD PULL OFFICERS FROM ONE SCHOOL TO ANOTHER AS NEEDED. POLICE CHIEF GODWIN RESPONDED YEE AND ADDED THAT IT HAS BEEN DONE IN THE PAST. CITY MANAGER DEAN STATED THAT HARNETT COUNTY DOES REIMBURSE THE CITY FOR TEN MONTHS FOR THE OFFICER AT DUNN MIDDLE SCHOOL AND THAT WOULD ONLY LEAVE THE CITY TO PAY FOR TWO MONTHS. COUNCILMEMBER SUMNER ASKED IF - HERE IS A PROBLEM WITH PROVIDING A VEHICLE FOR THE OFFICER. POLICE CHIEF GODWIN RESPONDED NO. AFTER DISCUSSION, MOTION UNANIMOUSLY APPROVED. CONTRIBUTION - MAYOR'S SALARY MAYOR OUDEH STATED THAT AT THE LAST MEETING, HE SUGGESTED THAT COUNCIL CHOOSE ONE PERSON FROM THEIR DISTRICT TO BE A RECIPIENT OF HIS SALARY. HE ADDED THAT HE WOULD LIKE TO KNOW WHAT IS THE DECISION OF THE CITY COUNCIL AT THIS POINT. COUNCILMEMBER ROBINSON STATED THAT HE KNOWS THE DUNN MINISTERIAL ASSOCIATION HAS HELPED SEVERAL PEOPLE IN NEED AND HE THOUGHT MAYBE COUNCIL. MIGHT CONSIDER THE ASSOCIATION TO BE ONE OF THEIR REFERRALS. COUNCILMEMBER TART STATED THAT HE HAS TALKED WITH MR. ARCHIE WOOD OF DUNN MINISTERIAL ASSOCIATION AND THE ASSOCIATION CONSISTS OF MINISTERS IN THE AREA. LIE ADDED THAT THE GROUP ASSISTS THE NEEDY WITH ELECTRIC BILLS, GAS BILLS AND GROCERY BILLS AND THEY DEPEND ON PEOPLE LIKE US IN OUR COMMUNITY TO CALL THEM WITH THE NAMES OF PEOPLE WHO HAVE A NEED. HE ALSO STATED THAT MR. WOOD IS RESPONSIBLE FOR FINDING OUT WHAT THEIR NEED IS AND MAKING SURE THAT IT IS A TRUE NEED. COUNCILMEMBER BASS ADDED THAT HE THOUGHT THIS WAS A GOOD SOURCE BECAUSE PEOPLE IN NEED KNOW ABOUT THE DUNN MINISTERIAL ASSOCIATION. COUNCILMEMBER TART STATED THAT CURRENTLY, THE MONIES THE ASSOCIATION RECEIVES COMES FROM THE TICKETS SOLD FOR THE MAYOR'S PRAYER BREAKFAST THAT IS HELD EACH YEAR, AND PROCEEDS LEFT OVER GO TO THE MINISTERIAL ASSOCIATION ALONG WITH DONATIONS FROM CHURCHES. MAYOR OUDEH STATED THAT ALL PREACHERS OR MINISTERS IN THE COMMUNITY CAN BE INVOLVED IN THIS PROJECT. HE ALSO STATED THAT COUNCIL KNOWS THE COMMUNITY MORE THAN HIMSELF AND ADDED THAT HE IS GIVING THIS MONEY TO THE NEEDY PEOPLE. COUNCILMEMBER TART ASKED IF MR. WOOD COULD USE PASTOR KING WHITE AS ONE OF HIS REFERRALS. MAYOR OUDEH RESPONDED YES COUNCILMEMBER TART ASKED FOR CLARIFICATION AS TO WHETHER MAYOR OUDEH WAS IN FAVOR OF THE COMMITTEE OR THE DUNN MINISTERIAL ASSOCIATION. COUNCILMEMBER MCDOUGAL RESPONDED THAT THE MAYOR STATED HE WOULD FORM THE ORGANIZATION WITH REVEREND KING WHITE AS THE HEAD OF THIS ORGANIZATION. COUNCILMEMBER TART ASKED IF SOMEONE IS IN NEED WHO DO THEY CONTACT, THE NEW ORGANIZATION OR THE MINISTERIAL ASSOCIATION. 500 COUNCILMEMBER MCDOUGAL RESPONDED THE PEOPLE IN NEED WOULD CONTACT REVEREND WHITE. MOTION BY COUNCILMEMBER ROBINSON, SECONDED BY COUNCILMEMBER MCDOUGAL TO HAVE A COMMITTEE SET UP IN WHICH REVEREND KING WHITE WOULD BE THE CHAIRPERSON OF THE DISTRIBUTION OF MAYOR OUDEH'S SALARY AND APPROVAL OF BUDGET AMENDMENT #54 WHICH IS NEEDED TO RECLASSIFY FORFEITED WAGES OF MAYOR OUDEH IN ORDER TO APPROPRIATE FUNDS FOR CONTRIBUTION. THE FOLLOWING MEMBERS WERE SELECTED BY COUNCIL: SHERRY DOZIER MARY NEWKIRK ROSETTA PERRY DEBBIE TURNER DRUCILLA DREW KING WHITE WITH NO FURTHER DISCUSSION, MOTION =D 3 -3. AYES: ROBINSON MCDOUGAL SUMNER NOES: BASS WOMBLE TART MAYOR OUDEH BROKE THE TIE BY VOTING IN FAVOR OF SETTING UP A COMMITTEE IN WHICH REVEREND KING WHITE WOULD BE THE CHAIRPERSON TO DISTRIBUTE HIS SALARY. (ATTACHMENT #4) RESOLUTION OF CONSIDERATION - ANNEXATION CITY MANAGER DEAN STATED THAT COUNCIL WAS GIVEN A MAP OF THE AREAS UNDER CONSIDERATION FOR ANNEXATION OVER THE NEXT TWO YEARS. HE ADDED THE AREAS IN RED WERE NOT IN THE ORIGINAL RESOLUTION FOR CONSIDERATION AND WILL BE ADDED THIS YEAR AND IT WOULD BE AT LEAST A YEAR BEFORE COUNCIL CAN INITIATE ANY ANNEXATION. HE STATED THAT COUNCILMEMBER ROBINSON AND COUNCILMEMBER BASS WERE ASSIGNED TO THE ANNEXATION COMMITTEE AND BASED ON THE MEETINGS WITH THE COMMITTEE, THE TWO PRIMARY ANNEXATION CORRIDORS WILL BE 301 SOUTH AND US 421 EAST. MAYOR OUDEH SUGGESTED THAT AT THE APRIL MEETING COUNCILMEMBER BASS AND COUNCILMEMBER ROBINSON BE ABLE TO JUSTIFY THEIR RECOMMENDATION. CITY MANAGER DEAN STATED THAT THIS WOULD ALSO BE DISCUSSED AT THE RETREAT NEXT WEEK. MAYOR OUDEH ASKED IF THERE WAS ANY FURTHER DISCUSSION BY COUNCIL. MOTION BY COUNCILMEMBER WOMBLE, SECONDED BY COUNCILMEMBER ROBINSON TO APPROVE THE RESOLUTION OF CONSIDERATION FOR US 301 SOUTH AND US 421 EAST. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #5) CONTRACT AMENDMENT - REPUBLIC WASTE CITY MANAGER DEAN STATED THAT A LETTER WAS RECEIVED FROM MR. BRENT KIRCHOFF OF REPUBLIC WASTE SERVICES, REQUESTING THAT THEY BE ALLOWED TO CONTRACT DIRECTLY WITH COMMERCIAL CUSTOMERS. HE FURTHER STATED THAT THE WAY THE SYSTEM IS CURRENTLY SET UP, WE GO TO EIGHT YARDS, ANYTHING MORE THAN THAT, CUSTOMERS HAVE TO GO TO A PRIVATE CONTRACTOR. CITY MANAGER DEAN YIELDED TO MR. KIRCHOFF. MR. KIRCHOFF STATED THAT THIS CONTRACT WAS ENTERED INTO A NUMBER OF YEARS AGO. HE ADDED THAT THE WORDING IN THE CONTRACT IS NEITHER INCLUSIVE OR NON - INCLUSIVE. HE ADDED THAT PRACTICES EVOLVE THAT ALLOW THE CUSTOMERS TO CONTRACT WITH ANOTHER SERVICE AND COMPETITORS HAVE RECENTLY BECOME VERY ACTIVE IN SOLICITING THE ACCOUNTS SERVICED BY REPUBLIC WASTE. HE FURTHER ADDED AND AS A RESULT, CUSTOMERS THAT WERE WITH REPUBLIC WASTE HAVE CONTRACTED WITH ANOTHER COMPANY. HE ADDED THAT THE CITY IS OBLIGATED TO PAY REPUBLIC WASTE A FLAT RATE FOR THE SERVICES THEY PROVIDE WHETHER THE CUSTOMER IS RECEIVING SERVICE FROM THEM OR FROM ANOTHER COMPANY. 501 HE STATED THAT IF COUNCIL WOULD ALLOW THEM TO GO OUT AND SOLICIT THE ACCOUNTS THAT THEY HAVE BEEN SERVICING OVER THE YEARS, REPUBLIC WASTE WILL SUBTRACT THE AMOUNT THE CITY IS BILLING THE CUSTOMER FROM THEIR FEES THAT THEY ARE ENTITLED TO BY CONTRACT FROM THE MONTHLY BILL. HE ADDED THAT THE CITY WOULD BENEFIT BY ALLOWING THEM TO SOLICIT THESE ACCOUNTS. CITY ATTORNEY GODWIN STATED THA" THERE IS NO PROPOSED CONTRACT AMENDMENT AND HE WOULD LIKE TO KNOW WHAT THE LANGUAGE IS THAT REPUBLIC WASTE WANTS TO ADD TO THE CONTRACT. MR. KIRCHOFF STATED THERE IS NOTHING IN THE CONTRACT THAT STATES SOMEONE CAN SOLICIT COMMERCIAL SERVICES WITHIN THE BOUNDARIES OF THE TOWN. HE ADDED THAT NO ACTION NEEDS TO BE TAKEN BY THE COUNCIL; IT IS JUST A MATTER OF THE SALES PEOPLE VISITING THE ACCOUNTS THEY ARE ALREADY SERVICING AND SAYING TO THOSE CUSTOMERS THAT REPUBLIC WASTE COULD SERVICE THEM ON A SEPARATE CONTRACT. MAYOR PRO -TEM WOMBLE ASKED WHAT WAS THE TERM OF THE CONTRACT. MR. KIRCHOFF STATED THAT THE CONTRACT IS EXTENDED THROUGH THIS JULY. MAYOR PRO -TEM WOMBLE STATED THAT HE UNDERSTANDS THAT THEIR COMPETITION CAN GO TO COMMERCIAL CUSTOMERS WITHIN THE CITY LIMITS OF DUNN AND CUT THEIR PRICES, BUT WHAT HE THINKS THE CI"Y NEEDS TO DO IS REDUCE THE FEE THE CITY IS CHARGING COMMERCIAL CUSTOMERS AND GET AN OFFSET REDUCTION IN THE CONTRACT AMOUNT WHICH WOULD SAVE ALL THE COMMERCIAL CUSTOMERS MONEY. MR. KIRCHOFF STATED THAT IN THIS 3NDUSTRY, THEY MAKE A REASONABLE PROFIT IN SERVICING COMMERCIAL ACCOUNTS. HE ADDED THAT IT IS NOT UNUSUAL FOR A COMPETITOR TO GO IN AND OFFER A LOWER RATE TO GAIN AN ACCOUNT. MR. KIRCHOFF STATED THAT HE THOUGHT THERE HAD BEEN SOME CONSIDERATION FROM COUNCIL ON GETTING AWAY FROM THE COMMERCIAL SIDE. COUNCILMEMBER TART ASKED MR. KIRCHOFF IF THE CITY STILL PAYS REPUBLIC WASTE EVEN THOUGH ANOTHER COMPANY IS SERVICING THAT PERSON. MR. KIRCHOFF RESPONDED THAT THE CONTRACT CALLS FOR A FLAT RATE TO BE PAID TO / REPUBLIC WASTE. COUNCILMEMBER TART ASKED WHAT IS THE FLAT RATE. MAYOR PRO -TEM WOMBLE RESPONDEE $36,300.00 CITY ATTORNEY GODWIN STATED THAT CURRENTLY THE CITY PAYS APPROXIMATELY $121.00 PER COMMERCIAL CUSTOMER AND THE CITY BILLS $150.00 PER COMMERCIAL CUSTOMER. MAYOR PRO -TEM WOMBLE STATED HE THOUGHT COUNCIL NEEDED TO LOOK AT THE CONTRACT AGAIN TO SEE IF THEY CAN GET SOMETHING THAT WOULD BE BETTER FOR THEIR COMPANY AND THE CITY. MR. KIRCHOFF STATED THAT HE WOULD LOVE TO DO THAT IF THERE WERE SOME PROVISIONS FOR EXCLUSIVITY. MAYOR PRO -TEM WOMBLE STATED TEAT HE THOUGHT THERE WOULD BE SOME OTHER FACTORS THAT MAY BE IMPORTANT IN THIS DECISION. HE ADDED THAT HE DID NOT UNDERSTAND ALL THE ISSUES AND HE WOULD LIKE TO MAKE A SUGGESTION THAT COUNCIL DISCUSS THIS MATTER AT THE RETREAT OR HAVE THE MAYOR APPOINT COUNCILMEMBERS TO DO SOME RESEARCH AND PRESENT THE INFORMATION TO COUNCIL AT THE APRIL MEETING. AFTER DISCUSSION, MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER BASS TO TABLE THIS ITEM UNTIL THE APRIL MEETING. MOTION UNANIMOUSLY APPROVED. SEWER EXTENSION -CEDAR CREEK CITY MANAGER DEAN SUGGESTED THAT COUNCIL TABLE THIS ITEM UNTIL NEXT MONTH TO ALLOW HIM TIME TO GET ADDITIONAL INFORMATION. MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCMMEMBER ROBINSON TO TABLE THIS ITEM UNTIL THE APRIL MEETING. MOTION UNANIMOUSLY APPROVED. 502 REVEREND DENNIS MANUEL - RAILROAD STREET CITY MANAGER DEAN STATED THAT COUNCILMEMBER MCDOUGAL HAD RECEIVED A REQUEST FROM REVEREND DENNIS MANUEL TO APPEAR BEFORE COUNCIL TO DISCUSS RAILROAD AVENUE ADJACENT TO HIS CHURCH OFF GRANVILLE STREET. REVEREND DENNIS MANUEL STATED THAT HE IS THE PASTOR AT THE EAST GRANVILLE STREET CHURCH. HE ALSO STATED THAT ON BEHALF OF THE CHURCH FAMILY, HE WOULD LIKE TO THANK COUNCIL FOR GIVING HIM THE PRIVILEGE TO ADDRESS THEM CONCERNING THESE ISSUES. REVEREND MANUEL STATED THAT THE FIRST OF TWO ISSUES IS THE POSSIBILITY OF COUNCIL CONSIDERING PAVING THE TRACK OF ROAD ON THE NORTH SIDE OF GRANVILLE STREET AND EXTENDING NORTHWARD TO THE BORDER KNOWN AS THE J. WILSON CEMETERY. HE ADDED THAT TIIE APPROXIMATE LENGTH IN QUESTION IS 450 FEET AND THE PRIMARY USE OF THIS ROAD IS FOR _HE CSX RAILROAD, ACCESS TO THE CEMETERY AND TO THE EAST GRANVILLE STREET CHURCH. HE ADDED THAT THE CHURCH CONGREGATION IS ESPECIALLY INTERESTED IN THIS PROJECT FOR THREE REASONS: (1) THEY ARE ON THE BRINK OF LAUNCHING PHASE II OF THEIR BUILDING PROGRAM AND THE ANSWER THEY RECEIVE COULD BE A DETERMINING FACTOR IN WHETHER OR NOT THEY SHOULD PROCEED WITH THE IMPROVEMENT OF THEIR PROPERTY.; (2) WITH THE PRESENT INCREASE OF TRAFFIC AND THE RAILROADS NEED TO MAKE REPAIRS TO THE TRACKS HAS RESULTED IN UNFAVORABLE DAMAGE TO THE DIRT STREET AND A VERY LARGE AMOUNT OF DUST; AND (3) CERTAIN SECTIONS ARE ALREADY PAVED WHERE THERE IS A FEASIBLE AMOUNT OF TRAFFIC. REVEREND MANUEL STATED THAT THE SECOND REQUEST IS THE POSSIBILITY OF PIPING AND COVERING THE DRAINAGE DITCH THAT RUNS EAST OF RAILROAD AVENUE APPROXIMATELY 300 FEET TO WILSON STREET. HE ADDED THAT THE REASONS FOR THIS IS THE DRAINAGE DITCH IS HAZARDOUS IN THAT IN HEAVY RAINS, THE DEBRIS BECOMES ENTANGLED ON A SEWER LINE THAT CROSSES THE DITCH RESULTING IN LOW LEVEL FLOODING. HE STATED THAT THE DITCH IS HAZARDOUS TO THE COMMUNITY, THE CHURCH AND ESPECIALLY CHILDREN. REVEREND MANUEL STATED THAT RECENTLY, THE CHURCH MEMBERS HAVE CLEARED THE BANKS OF THIS DITCH TO GIVE THE PROPERTY A MORE PLEASANT APPEARANCE AND THE CLOSING OF THE DITCH WOULD ALLOW THEM TO EXPAND THE MINISTRY TO BETTER FACILI"ATE THE GROWING NEEDS OF THE CHURCH AND THE COMMUNITY. HE STATED THAT THEY REALIZE THAT ANY ISSUE OF THIS MAGNITUDE TAKES A GREAT DEAL OF RESEARCH, PLANNING AND EFFORT ON THE CITY GOVERNMENT; HOWEVER, THEY ARE WILLING TO PARTNER WITH THE CI^Y IN A COMBINED EFFORT TO PRESERVE THE BEAUTY OI? OUR ALL AMERICAN CITY. MAYOR OUDEH ASKED IF THERE WAS ANY DISCUSSION BY COUNCIL. COUNCILM:EMBER MCDOUGAL STATED THIS ISSUE HAS COME BEFORE COUNCIL PREVIOUSLY AND THERE WAS NOT A DECISION MADE. SHE STATED THAT SHE THOUGHT IT WAS TIME COUNCIL COME TO SOME TYPE OF AGREEMENT AS TO WHAT CAN BE DONE IN THIS AREA. COUNCILM:EMBER BASS ASKED WHAT WOULD BE THE EXPENSE TO THE CITY. CITY MANAGER DEAN STATED THAT HE COULD PUT SOME NUMBERS TOGETHER FOR COUNCIL AND BRING THEM TO THE APRIL COUNCIL MEETING. COUNCILIvIEMBER MCDOUGAL STATED THAT REVEREND MANUEL SAID THE CHURCH WAS WILLING TO SHARE THE EXPENSE AND IF THE CHURCH IS GOING TO MAKE AN INVESTMENT, THE CHURCH WILL NEED TO KNOW THE AMOUNT. MAYOR OUDEH SUGGESTED THAT TWO COUNCILMEMBERS MEET WITH THE REVEREND MANUEL AND DISCUSS WHAT THE CITY CAN DO AND BRING IT TO THE APRIL MEETING TO PRESENT TO COUNCIL. MAYOR OUDEH APPOINTED COUNCILMEMBER MCDOUGAL AND COUNCILMEMBER ROBINSON TO RESEARCH MORE INFORMAITON ABOUT THIS PROJECT. ZONING - MOBILE; HOMES CITY MANAGER DEAN STATED THAT COUNCILMEMBER BASS REQUESTED THAT COUNCIL DISCUSS THE POSSIBILITY OF ALLOWING SINGLE -WIDE MOBILE HOMES IN THE EXTRA- TERRITORIAL JURISDICTION (ETJ). HE ADDED THAT PRESENTLY, THE CITY ONLY ALLOWS CLASS A MANUFACTURED HOMES AND ADVISED COUNCIL THAT A COPY OF THE ORDINANCE WAS INCLUDED IN THEIR AGENDA PACKET. 563 COUNCILMEMBER BASS STATED THAT HE HAD BEEN ASKED BY CITIZENS TO MAKE A REQUEST TO COUNCIL THAT WOULD ALLOW THE CODE TO BE CHANGED TO SINGLE -WIDE MOBILE HOMES IN THE PLANNING ZONE OUTSIDE THE CITY LIMITS. HE ADDED THAT THE SINGLE -WIDE MOBILE HOMES WOULD BE UNDERPINNED. COUNCILMEMBER SUMNER STATED TEAT HE AGREED THAT IF SOMEONE OWNED THEIR OWN LAND, THEY SHOULD BE ABLE TO PUT A SINGLE -WIDE MOBILE HOME ON THE PROPERTY. MAYOR PRO -TEM WOMBLE STATED THAT HE WAS CHAIRMAN OF THE PLANNING BOARD FOR FIVE (5) YEARS AND WHENEVER THERE WAS A PLANNING OR ZONING TYPE CHANGE PROPOSED, THE COUNCIL MADE A REFERRAL TO THE PLANNING BOARD FOR THEIR STUDY AND RECOMMENDATION. COUNCILMEMBER BASS STATED THAT THE REQUEST HAD BEEN THROUGH THE PLANNING BOARD AND APPROVED BY THE PLANNING BOARD. HE ADDED THAT THE PEOPLE PAID THEIR $100.00 FEE AND THE CITY DID NOT APPROVE IT. CITY MANAGER DEAN STATED THAT THE REQUEST HAD GONE BEFORE THE BOARD OF ADJUSTMENTS, NOT THE PLANNING BOARD. HE ADDED THAT THE ISSUES WHICH GO BEFORE THE BOARD OF ADJUSTMENTS DO NOT GO BEFORE COUNCIL. HE STATED THAT TO MAKE A CHANGE i I THE ZONING ORDINANCE, THE REQUEST MUST GO BEFORE THE PLANNING BOARD FIRST AND THEN BE BROUGHT BACK TO COUNCIL WITH THE RECOMMENDATION OF THE BOARD. COUNCILMEMBER TART STATED THA- THE EXTRA TERRITORIAL JURISDICTION IS THE FUTURE CITY LIMITS. AFTER DISCUSSION, MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER MCDOUGAL TO REFER THIS ISSUE TO THE PLANNING BOARD. MOTION UNANIMOUSLY APPROVED. MAYOR OUDEH ADVISED COUNCIL THAT ADMINISTRATIVE REPORTS WERE IN THEIR AGENDA PACKETS FOR REVIEW. INFORMATION CITY MANAGER DEAN STATED THAT THE DIRECTOR OF THE U.S. CENSUS BUREAU WILL BE SPEAKING AT A PRESS CONFERENCE AT CAMPBELL UNIVERSITY ON FRIDAY, MARCH 10, 2000 AT 10:00 A.M. HE ADDED THAT THE PURPOSE OF THE VISIT IS TO HIGHLIGHT THE IMPORTANCE OF THE CENSUS TO LOCAL GOVERNMENTS IN NORTH CAROLINA. HE RECOMMENDED THAT EVERYONE TRY TO ATTEND. COUNCILMEMBER SUMNER ASKED WI-XT WAS THE LATEST REPORT ON THE LIBRARY. CITY MANAGER DEAN STATED THAT HE HAD MET WITH THE CONTRACTOR AND PRESENTLY THEY ARE LOOKING AT BEING IN THE LIBRARY IN APPROXIMATELY 60 TO 90 DAYS. MAYOR PRO -TEM WOMBLE STATED THAT HE HAD HEARD SEVERAL COMMENTS ABOUT THE CONDITION OF THE ROAD ON NORTH MCKAY AVENUE AND ASKED WHAT WAS THE STATUS. PUBLIC WORKS DIRECTOR HOLLOMON STATED THEY HAD REPLACED THE LAST WATER VALVE ON A DEAD WATER LINE ON THAT STREET AND THEY WOULD BE REPLACING SEWER SERVICE. HE ADDED THAT THEY ARE GOING TO TEAR UP ALL THE PAVEMENT DURING THE WEEK OF MARCH 13 TFl AND MARCH 20TE SO HOPEFULLY, BY THE END OF MARCH THEY WILL HAVE THE PAVING COMPLETED AND BE ABLE TO GO BACK TO THE PEOPLE'S INDIVIDUAL YARDS AND REPAIR DAMAGES. MAYOR PRO -TEM WOMBLE ADDED TEAT HE THOUGHT IT WOULD BE A GOOD IDEA TO INCLUDE SOMETHING ON THE LOCAL CABLE CHANNEL ABOUT THE ROAD WORK BECAUSE THERE HAVE BEEN A LOT OF QUESTIONS ASKED BY THE PUBLIC. ` PUBLIC WORKS DIRECTOR HOLLOMON STATED THAT THEY HAD REPLACED FOURTEEN SEWER SERVICES THAT WERE BAILING OUT AND FOUND PROBLEMS WITH THE WATER LINES, SO THEY ARE ABANDONING ABOUT TWO BLOCKS THAT CONTRIBUTED TO BAD SOIL CONDITIONS IN THE AREA. CITY MANAGER DEAN STATED THAT THE BUDGET WORK SESSION WILL BE HELD WEDNESDAY MARCH 8, 2000 FROM 9:OC A.M. -5:00 P.M. AT THE COMMUNITY BUILDING. HE INFORMED COUNCIL THAT THE AGENDA PACKETS WILL BE OUT ON MARCH 3, 2000. HE ADDED THAT THE HARNETT COUNTY LOCAL GOVERNMENT ASSOCIATION WILL BE MEETING ON MARCH 27, 2000 AT 6:30 AT HEATH'S STEAK HOUSE AND INVITED ALL COUNCILMEMBERS TO ATTEND. 504 COUNCILMEMBER ROBINSON STATED THAT HE HAD A BOOK OF COMPLAINTS BUT THAT HE WAS NOT GOING TO GIVE THEM ALL TO MR. DEAN AT ONE TIME. HE ADDED THAT HE KNEW IT WOULD TAKE SOME TIME AND HE HOPED THE PEOPLE IN THE DISTRICT WOULD BE PATIENT CONCERNING THEIR COMPLAINTS. WITH NO FURTHER BUSINESS TO DISCUSS, THE 'FOLLOWING BURIAL RIGHTS WERE EXECUTED: 1. SHIRLEY MCNEILL & HER HEIRS, LOT 18, BLOCK 2, SPACE (S) 4 IN RESTHAVEN CEMETERY. 2. ROBERTA SUTTON WILLIAMS & HER HEIRS, LOT 44, BLOCK 6, SPACE (S) 5 & 6 IN RESTHAVEN CEMETERY. 3. DOROTHY J. CHANCE & HER HEIRS, LOT 33, BLOCK 2, SPACE (S) 1, 2, 3 & 4 IN RESTHAVEN CEMETERY. 4. SKINNER FUNERAL HOME & THEIP, HEIRS, LOT 4, BLOCK BB, SPACE (S) 1 & 2 IN MEMORIAL CEMETERY. 5. CORA BENNETT & HER HEIRS, LOT 37, BLOCK 13, SPACE (S) 5 & 6 IN RESTHAVEN CEMETERY. 6. LINDA RAINES & HER HEIRS, LOT 28, BLOCK 15 SPACE (S) 5 & 6 IN RESTHAVEN CEMETERY. 7. MELISSA PLUMMER & HER HEIRS, LOT 36, BLOCK 6, SPACE (S) 7 IN RESTHAVEN CEMETERY. MAYOR OUDEH ADJOURNED THE SPECIAL CALL COUNCIL MEETING AT 7:00 P.M. AB O� r qo - o - n-1 AT ST: r JOY 1-I. 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