100720041115
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Thursday, October 7, 2004, at 7:00
p.m. in the Dunn Municipal Building. Present was Mayor J. Dal Snipes, Mayor Pro -Tem Donnie
Olds, Council Members Buddy Maness, Bryan Galbreath, Billy Tart, Billy R. Godwin, Jr., and Joey
Tart. Also present was Assistant City Manager/Public Works Director Ronnie Autry, City Planner
Julie Reid, Recreation Director Perry Hudson, Police Chief Tim Benware, Fire Chief Austin Tew,
City Engineer Ed Powell, City Attorney P. Tilghman Pope, City Clerk Debra West, and Daily Record
Reporter Lisa Farmer.
City Manager Michael Uskiewicz was absent, out of town. Assistant City Manager/Public Works
Director Ronnie Autry presided in place of the City Manager.
INVOCATION
Mayor Snipes opened the meeting at 7:00 p.m. and asked Council Member Galbreath to give the
invocation. Afterwards, the pledge of allegiance was repeated.
Mayor Snipes closed the regular meeting and opened public hearings at 7:03 p.m.
PUBLIC HEARINGS
STREET NAME CHANGE
GLENEAGLES SUBDIVISION
Mayor Snipes stated that the public has been notified that oral and written comments will be heard and
received concerning the request to change the name of a street in Gleneagles Subdivision from Glenancross
Drive to Glenfield Drive.
He added that the public hearing was duly advertised on September 22, 20114 and September 29, 2004.
Mayor Snipes asked if there was anyone present to speak for or againstthe street name change. Hearing
none, he closed the public hearing in reference to same.
CODE AMENDMENT
SECTION 21 -7 CROSS CONNECTION CONTROL POLICY
a
Mayor Snipes stated that the public has been notified that oral and written comments will be heard and
received concerning the request by the City of Dunn Public Works Department to amend the City of Dunn
Code of Ordinances, Section 21 -7, by incorporating by reference a Cross Connection Control Policy.
He added that the public hearing was duly advertised on September 21, 2004 and September 28, 2004
Mayor Snipes asked if there was anyone present to speak for or against this proposed code amendment.
Hearing none, motion by Council Member Joey Tart, seconded by Council Member Godwin to close public
hearings and reconvene the regular council meeting at 7:05 p.m. Motion unanimously approved.
CONSENTITEMS
Mayor Snipes asked if there were any consent items that Council wished to pull for further discussion.
Hearing none, the following items were considered by Council:
Minutes - Council considered approval of minutes of the September 2, 2004 meeting.
Minutes - Council considered approval of minutes of the September 27, 2004 Special Call meeting.
Tax Releases/Refunds- Council considered approval of Tax Releases/Refunds #14423. Tax
Releases/Refunds are filed in the office of the Tax Collector.
Assessment Releases/Refunds- Council considered approval of Assessment Releases/Refunds #01.
Assessment Releases/Refunds are filed in the ofce ofthe Tax Collector.
Motion by Council Member Joey Tart, seconded by Mayor Pro -tern Olds to approve above consent items. i ^�
Motion unanimously approved.
ITEMS FOR DECISION
STREET NAME CHANGE
GLENEAGLES SUBDIVISION
A petition has been received from Wellons Realty, Inc. and the property owners of Lots 1 -20 of the
Magnolia Phase of Gleneagles Subdivision requesting a street name change.
The street name, Glenancross Drive, which was approved by the City Council on December 5, 2003 is
requested to be changed to Glenfield Drive.
1116
The Planting Board met on September 28, 2004 and recommended approval of the street name change
Motion by Council Member Godwin, seconded by Council Member Maness to adopt an ordinance to
change the name of a street located in Gleneagles Subdivision from Glenancross Drive to Glenfield Drive.
Motion unanimously approved. A copy ofthis Ordinance (02004 -33) to change the street name
Glenancross Drive to Glenfield Drive is incorporated into these minutes as Attachment #1.
CODE AMENDMENT
SECTION 21 -7
CROSS CONNECTION CONTROL POLICY
City Attorney Pope explained that at the September 2, 2004 Council meeting, the Council approved a Cross
Connection Control Policy and a public hearing was called for tonight to amend the City of Dunn Code of
Ordinances Section 21 -7. This amendment will incorporate by reference a Cross Connection Control
Policy.
Motion by Mayor Pro -tern Olds, seconded by Council Member Galbreath to approve the proposed code
amendment to Section 21 -7 by incorporating by reference a Cross Connection Control Policy. Motion
unanimously approved. A copy of this Ordinance (02004 -34) to amend the City of Dunn Code of
Ordinances Section 21 -7 by incorporating by reference a Cross Connection Control Policy is incorporated
into these minutes as Attachment #2.
VOTING DELEGATE
2004 NC]LM BUSINESS MEETING
The North Carolina League of Municipalities will hold their annual business meeting on Monday, October
25, 2004 at 2:15 p.m. in Raleigh.
Any municipality that plans to attend must have their governing board authorize a voting delegate and an
alternate voting delegate to attend this meeting in order for them to cast a vote.
Mayor Snipes and Mayor Pro -tern Olds will be attending this meeting
Motion by Council Member Maness, seconded by Council Member Billy Tart to designate Mayor Snipes
as a voting delegate and Mayor Pro -tern Olds as an alternate voting delegate representing the City of Dunn,
NC at the 2004 North Carolina League of Municipalities annual business meeting on Monday, October 25,
2004 in Raleigh. Motion unanimously approved.
MUNICIPAL AGREEMENT AND RESOLUTION
DEPARTMENT OF TRANSPORTATION (DOT)
CONSTRUCT A BOX CULVERT ON
W. CUMBERLAND STREET 0.3 MILES WEST OF MCKAY AVENUE
This is a municipal agreement and resolution between the Department of Transportation (DOT) and the
City of Dunn whereby DOT agrees to participate in the actual cost of a project in the city limits of Dunn in
an amount not to exceed $135,000. This project consists of the replacement of the existing culverts with a
box culvert on W. Cumberland Street (US 421) 0.3 miles west of McKay Avenue.
Motion by Council Member Godwin, seconded by Mayor Pro -tern Olds to approve the Municipal
agreement and adopt the Resolution between the Department of Transportation and the City of Dunn for
DOT to participate in the actual cost of the project in an amount not to exceed $135,000 to replace existing
culverts with a box culvert on W. Cumberland Street (US 421) 0.3 miles west of McKay Avenue. Motion
unanimously approved. A copy ofthe DOTMunicipal Agreement and Resolution
(82004 -26) for DOT to participate in the project costs to replace the existing culverts on W. Cumberland
Street (US 421) 0.3 miles west of McKay Avenue is incorporated into these minutes as Attachment #3.
ACCEPTANCE OF LEASE PURCHASE
FINANCING BIDS
POLICE DEPARTMENT
A request for financing proposals was submitted to all local financial institutions for the purchase of six (6)
Police Vehicles and six (6) Police Packages. The estimated cost of this equipment is $75,000.
Mayor Snipes explained that this is a budgeted item. The financing arrangement is less than the amount
approved in the budget because they are dealing with some used equipment as opposed to all new
equipment.
The proposals received are as follows
Financial Institution
Term
Rate
Orieinatiom Fee
Annual Payments
First Citizens Bank
5 yrs
3.17%
$200.00
$16,456.17
CCB
5 yrs
5.00%
$250.00
$17,323.11
CCB
3 yrs
4.75%
$250.00
$27,411.73
RBC Centura
3 yrs
3.08%
$150.00
$26,555.57
BB & T
3 yrs
2.85%
$0.00
$26,438.35
It is recommended by City staff that the financing be awarded to BB & T at a rate of 2.85% with three (3)
annual payments of $26,438.35
1117
Motion by Council Member Galbreath, seconded by Mayor Pro -tem Olds to adopt the resolution approving
the financing terms with BB & T at a rate of 2.85% with (3) annual payments of $26,438.35 for the
purchase of (6) Police Vehicles and (6) Police Packages. Motion unanimously approved. A copy of the
Resolution (R2004 -27) approving the financing terms with BB & T for the purchase of (6) Police Vehicles
and (6) Police Packages is incorporated into these minutes as Attachment #4.
ACCEPTANCE OF LEASE PURCHASE
FINANCING BIDS
LEAF TRUCK
A request for financing proposals was submitted to all local financial institutions for the purchase of a Leaf
Vacuum Truck for use by the Street Department. The estimated cost of this equipment should not exceed
$107,000. The City will absorb $17,000 of this cost, and anticipates financing $90,000.
The proposals received are as follows:
Financial Institution
Term
Rate
Origination Fee
Annual Pavments
First Citizens Bank
3 yrs
2.85%
$200.00
$31,726.02
First Citizens Bank
5 yrs
3.17%
$200.00
$19,747.40
CCB
3 yrs
4.65%
$250.00
$32,832.26
CCB
5yrs
4.90%
$250.00
$19,844.21
RBC Centura
3 yrs
2.97%
$100.00
$31,799.38
RBC Centura
5 yrs
3.29%
$100.00
$19,814.92
BB & T
3 yrs
2.85%
$0.00
$31,726.02
BB & T
5 yrs
3.18%
$0.00
$19,753.02
It is recommended by City staff that the financing be awarded to BB & T at a rate of 3.18% with five (5)
annual payments of $19,753.02.
Motion by Mayor Pro -tern Olds, seconded by Council Member Galbreath to adopt the resolution approving
the financing terms with BB & T at a rate of 3.18% with (5) annual payments of $19,753.02 for the
purchase of a Leaf Vacuum Truck. Motion unanimously approved. A copy ofthe Resolution (82004 -28)
approving the financing terms with BB & T for the purchase of a Leaf Vacuum Truck is incorporated into
these minutes as Attachment #5..
Mayor Pro -tern Olds asked how soon could a leaf truck be purchased.
Assistant City Manager/Public Works Director Ronnie Autry responded that he is talking to two (2) leaf
truck manufacturers. One unit will be available in 60 -90 days and another unit from a different company
could potentially be available in the next few weeks.
Mr. Autry reported that the existing leaf track unit was repaired at a much lower cost than anticipated.
ITEM FOR DISCUSSION
CITYWIDE SPEED LIMITS
Mayor Snipes entertained discussion on this subject. He asked Police Chief Benware if he would like to
make any comments.
Chief Benware stepped forward and stated that this item was placed on the agenda for the purpose of
discussion with regard to the citywide speed limit change requested. He added that over the last two years,
numerous individuals, primarily living in neighborhood areas where the speed limit is 35 mph, have
expressed concern about this speed limit. Chief Benware stated that 35 mph in a neighborhood area is too
fast.
Chief Benware proposed that the downtown district be 20 mph, residential areas 25 mph, major
thoroughfares 35 mph and the Highway 421 area in front of Wal -Mart 45 mph. A map showing the
proposed speed limits was provided to the Council. Chief Benware stated that he did not know the
reasoning for the Department of Transportation posting 55 mph on Hwy 421 in front of Wal -Mart yet the
speed limit on Hwy 421 in front of the old Lowe's Food Store in Erwin is 45 mph.
The Council discussed the course of action to take with regard to this issue.
Chief Benware suggested that they request the Department of Transportation to conduct a study. After the
study is complete, a recommendation would be made. From the recommendation, they can decide if it is
acceptable to the City and its citizens.
Mr. Autry stated that past studies have been done by DOT. Without being able to five -lane Cumberland
Street (Hwy. 421), there has been discussion about making both Broad Street and Cumberland Street (Hwy.
42 1) one -way. Dialog with DOT ended over a period of time and no action was taken.
Council Member Joey Tart stated that in the past, DOT also discussed a by -pass.
Mr. Autry stated that DOT still recommends five (5) lanes for Cumberland Street (Hwy. 42 1) and several
employees of DOT are in favor of promoting this recommendation.
1118
Council Member Maness suggested that before a decision is made, that a public forum or public hearing be
held to hear the views and concerns of the citizens and businesses that would be affected by the speed limit
changes.
The Council suggested that DOT perform a study first, then a work session be held with the Council,
followed by a public hearing.
Mayor Snipes thanked Chief Benware for researching the citywide speed limit and he mentioned the
importance of safety as well as citizen input with regard to this issue.
Mayor Pro -tern Olds thanked Chief Benware for his department's aggressive efforts in slowing down
traffic on Carolina Drive.
ADMINISTRATIVE REPORTS
Motion by Mayor Pro -tem Olds, seconded by Council Member Maness to approve the Administrative
Reports. Motion unanimously approved.
EXECUTIVE REPORTS
Council Member Galbreath made the citizens of Districts 2 and 3 aware of a last minute voter registration
drive. He announced the locations of several businesses that citizens could go to register to vote. Those
voter registration cards will be delivered to the Harnett County Board of Elections office in Lillington.
Council Member Galbreath announced that the Dunn Police Department traffic safety unit along with the
Safe Kids of Harnett County will be conducting child safety seat checks at Wal -Mart on October 9` from
11:00 am — 2:00 pm and at the Betsy Johnson Health Fair on October 16' from 11:00 am — 2:00 pm.
Mr. Autry announced that Halloween will be observed in the City of Dunn on Saturday, October 30, 2004
from 6:00 pm — 8:00 pm.
Mayor Snipes reminded the Council of the information that he, gavi them during the last special call
meeting from the Mayor of Augusta Georgia requesting the adoption of a Bible Week Proclamation. He
entertained a motion to adopt this proclamation.
Motion by Council Member Joey Tart, seconded by Council Member Maness to adopt a proclamation
designating the week of November 21— 28, 2004 as National Bible Week. Motion unanimously
approved. A copy of this National Bible Week Proclamation (P2004 -06) is incorporated into these
minutes as Attachment #6
i
Mayor Snipes again stressed the importance of voters to support Amendment One when they vote on
November 2, 2004. This is a state -wide initiative. North Carolina is one of three states that does not have
this funding mechanism. Mayor Snipes gave an example of the importance to support this amendment by
reading part a letter that he received from the NC Citizens and Business for Industry which stated that self -
financing bonds have been used by neighboring states for several years. In Rock Hill, SC, self - financing
bonds have been successful in helping to turn the downtown area into a thriving small business center. He
further read that Rock Hill was able to use the bonds tc pay for public improvements, better lighting,
utilities and parking. These improvements allowed the City officials of Rock Hill to attract small
businesses like retail shops, restaurants and other professional services to downtown.
Mayor Snipes explained that these bonds are retired by the people that use them for infrastructure
improvements. It is not an extra tax burden on any of he citizens. He asked that voters consider
Amendment One and give it a positive vote.
1119
INFORMATION
With no further business to discuss, the following burial rights were executed:
1. Paul B. Surles and heirs (Transferred Deed from Earl Taylor and Louie Belle McLamb), Block 20,
Lot 0, Spaces 2- 3- 4- 5- 6 -7 -8, Greenwood Cemetery.
2. Frances Crumpler Cowan and heirs (Transferred from the estate of Mamie Byrd Crumpler), Block
H, Lot 5, Spaces 7 -8, Greenwood Cemetery.
3. Betty Byrd Crumpler Weld and heirs (T= ansferred from the estate of Mamie Byrd Cnunpler),
Block H, Lot 5, Spaces 5 -6, Greenwood Cemetery.
4. Mary Graham Ray and heirs, Block 11, Lot 68, Space 1, Resthaven Cemetery.
5. Alberta Keyes Smith and heirs, Block 15, Lot 40, Space 1, Resthaven Cemetery.
6. Joyce A. McNeill and heirs, Block 15, Lot 56, Space 7, Resthaven Cemetery.
7. Wilbert McDonald, Jr. and heirs, Block 1:, Lot 57, Space 5, Resthaven Cemetery.
8. Eula Taylor and heirs, Block 11, Lot 67, Space 2, Resthaven Cemetery.
9. Isabelle Cameron Williams and heirs, Block 11, Lot 65, Spaces 5 -6, Resthaven Cemetery.
10. Glenn Pegues and heirs, Block 9, Lot 55, Space 6, Resthaven Cemetery.
11. Bonnie Rorie and heirs, Block 11, Lot 68, Space 4, Resthaven Cemetery.
With no further business to discuss, the meeting was adjourned at 7:33 p.m.
Attest:
lUa_ Y W-ezk
Debra G. West
City Clerk
... .
y 2 SEA\-
' . ........ .
CAR
�,, ��