040820041053
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a
p.m. in the Dunn Municipal Building. Presea
Olds, Council Members Buddy Maness, Brk'an
Tart. Also present was City Manager Mich:
Director Ronnie Autry, Human Resources %Sa`f
Hudson, Police Captain Morry Denning, .Fir
Attorney P. Tilghman Pope, City Clerk Debra
r Meeting on Thursday, April 8, 2004, at 7:00
Mayor J. Dal Snipes, Mayor Pro -Tern Donnie
•eath, Billy Tart, Billy R. Godwin, Jr. and Joey
d'ewicz, Assistant City Manager/Public Works
Gcer Moses Gallion, Recreation Director Perry
F Austin Tew, City Engineer Ed Powell, City
and Daily Record Reporter Lisa Farmer.
INVOCATION
Mayor Snipes opened the meeting at 7:00 p.m. and asked Council Member Joey Tart to give the invocation.
Aftenvards, the pledge of allegiance was repeated.
PRESENTATION
Mayor Snipes recognized Street Maintenance Supervisor Bobby Chance and read a retirement plaque in
appreciation and recognition of his thirty years of service to the City of Dunn Public Works Department.
Mr. Chance was unable to attend the presentation.
CONSENT ITEMS
Mayor Snipes asked if there were any consent items that Council wished to pull for further discussion.
The following consent items were considered by Council:
Minutes- Council considered approval of minutes of the March 4, 2004 meeting.
Tax Releases/Refunds- Council considered approval of Tax Releases/Refunds #175 -183. Tax
Releases/Refunds are filed in the office of the Tax Collector.
Budget Amendments - Council considered approval of budget amendment #30. A copy of Budget
Amendment #30 is incorporated into these minutes as Attachment 91.
Proclamation- Council considered approval of a Proclamation designating May 2 through May 3, 2004 as
Municipal Clerks Week. Mayor Snipes read the Proclamation. A copy of the Municipal Clerks Week
Proclamation (P2004 -01) is incorporated into these minutes as Attachment #2.
Motion by Council Member Joey Tart, seconded by Mayor Pro -tem Olds to approve above consent items.
Motion unanimously approved.
REFERENCE ITEM OFBUSINESS THAT WAS TABLED AT THE MARCH 4, 2004 COUNCIL
MEETING - ADVERTISEMENT OFSUBLEASEAGREEMENT FOR PERSPECTIVE TENANTS -
OLD HARNETT PRIMARY SCHOOL FACILITY.
Motion by Mayor Pro -tem Olds, seconded by Council Member Galbreath to take this item of business off
the table. Motion unanimously approved
Mayor Snipes restated the motion that was made prior to tabling the above item of business at the March 4,
2004 Council meeting. Present motion on the floor is:
Motion by Council Member Godwin, seconded by Council Member Maness to direct the City Manager to
publicly advertise "The Recommended Minimal Lease Terms", which is a seventeen point document, in the
form of an invitation for bids and to present those bids back to the Council at the April meeting for decision
with regard to this facility. Motion defeated 34.
Ayes
Noes
Billy Tart
Joey Tart
Maness
Galbreath
Godwin
Olds
Mayor Snipes
Mayor Snipes opened the floor for discussion. 1 / "
i I
Motion by Mayor Pro -tern Olds, seconded by Council Member Galbreath to give the current tenants, Hope
Ministries, an opportunity to accept the lease terms as outlined by the City of Dunn, including the monthly
rental fee of $1250.00 starting today and expiring November 30, 2008. Motion carried 4 -3.
Ayes Noes
Olds Maness
Galbreath Godwin
Joey Tart Billy Tart
Mayor Snipes
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Mayor Snipes stated that there has been much deliberation over this issue in the last (90) days. He added
that he felt they owed the existing tenant an opportunity to negotiate first and that is the basis for his
decision tonight.
ITEMS FOR DECISION
ENGINEERING SERVICES AGREEMENT
RURAL CENTER GRANT
Manager Uskiewicz stated that the City of Dunn was recently awarded a $400,000 Rural Center
Supplemental Grant for the McKay Avenue, Morris Circle, Guy Avenue and Northern Outfall Sewer
Improvements.
He added that a proposed agreement is attached between the City of Dunn and Davis - Martin -Powell &
Associates, Inc. for engineering services necessary for he planning, design, bidding, and construction
administration services associated with this project. A breakdown of these costs is as follows:
Engineering Planning Services @ 4,000
Engineering Design Services @ 40,000
Construction Administration Services @ $30,000
Easement Mapping & Legals @ $4,000
TOTAL COST $78,000
Motion by Council Member Godwin, seconded by Council Member Billy Tart to approve the engineering
service agreement between the City of Dunn and Davi.�Martmn Powel & Associates for engineering
services associated with the Rural Center Supplemental Grant awarded to the City of Dunn. Motion
unanimously approved. A copy ofthe engineering service agreement with Davis-Martin-Powell &Assoc.
is incorporated into these minutes as Attachment #3.
AUTHORIZATION TO APPLY FOR POLICE GRANT
LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM (LETPP)
This is a one - hundred percent no match grant through the Department of Crime Control and Public Safety
and the Governor's Crime Commission for Homeland Security. Funding will be through the Law
Enforcement Terrorism Prevention Program. The priority chosen to apply for funding is (1) Interoperable
Communications: (15) Portable Radios will be requested at a cost of $5,331.00 each. Total request is
$79,965.00.
Motion by Council Member Galbreath, seconded by Mayor Pro -tern Olds to approve and authorize the
application for a Police Grant — Law Enforcement Terrorism Prevention Program. Motion unanimously
approved.
APPROVAL OF SERVPRO AGREEMENT
Manager Uskiewicz explained that the mold mediation for the Municipal Building has been accomplished
with Servpro of Fayetteville. He stated that this expenditure was approved on an emergency basis.
Motion by Council Member Joey Tart, seconded by Council Member Maness to approve the ServPro
Agreement for mold mediation for the Mayor's office and lower level of the Municipal Building and
approval of Budget Amendment #31. Motion unanimously approved. A copy of the ServPro Agreement
and BudgetAmendment #31 is incorporated into these minutes as Attachment #4.
RESOLUTION OF SUPPORT FOR
HIGHWAY 55 RELOCATION PROJECT
Mayor Snipes reminded the Council that during the Highway 55 relocation presentation made by the
NCDOT in March, it was requested (by DOT) that the City Council adopt a resolution of support for this
project. Mayor Snipes stated that the resolution is attached for Council consideration.
Council Member Godwin stated that he supported the resolution, however he offered an amendment to it.
Council Member Godwin explained the purpose of his amendment. He stated that the current resolution as
presented asks that the City support, in principle, relocation of Highway 55; however, his amendment also
takes into consideration some existing property owners who use Highway 55 as it is currently situated for
ingress and egress to their properties. He added that while the movement of Highway 55 to its proposed
\� new location will benefit the City, at the same time they do not want to do anything that will be a detriment
to these businesses. Mr. Godwin read the amendment.
Motion by Council Member Godwin, seconded by Council Member Maness to approve the resolution of
Support by the City of Dunn for the Highway 55 relocation project as amended by Council Member
Godwin. Motion unanimously approved. A copy of this resolution R2004 -09 in support of the Highway
55 relocation project is incorporated into these minutes as Attachment 45.
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RESOLUTION TO DONATE BULLETPROOF VESTS
TO A GOVERNMENTAL AGENCY
Mayor Snipes explained that the City of Dunn Police Department will be donating (14) surplus vests to
another governmental agency that will in turn, collectively donate all bulletproof vests from other law
enforcement agencies across the state of North Carolina to the US troops serving in Iraq.
Mayor Pro -tem Olds questioned how these vests would protect the troops if they are no longer serviceable
to our Police Department. Police Captain Denning approached the Council and explained that law
enforcement agencies are given a (5) year window on these vests and at that time they must be replaced,
although the vests are still good.
Motion by Council Member Godwin, seconded by Council Member Joey Tart to approve the resolution
whereby the City of Dunn will donate bulletproof vests to a governmental agency. Motion unanimously �r
approved. A copy of this resolution R2004 -10 to donate bulletproofvests to a governmental agency is
incorporated into these minutes as Attachment #6
ITEMS FOR DISCUSSION AND /OR DECISION
SPEED LIMIT
HIGHWAY 421
Manager Uskiewicz stated that Police Chief Benware is asking that the speed limit on Highway 421 be
reduced to 35 MPH for the entire length of the city. He added that if the Council concurs, then NCDOT
will be contacted by the City requesting that a study be conducted to determine if the speed limit can be
reduced.
Motion by Council Member Billy Tart, seconded by Mayor Pro -tem Olds that the City of Dunn submit a
letter to the North Carolina Department of Transportation requesting that a study be conducted to determine
if the speed limit on Highway 421 should be reduced. Motion unanimously approved.
LAND DONATION
JOHNSON STREET
This is an offer from the heirs of Vara Denning. They wish to donate to the City of Dunn, 20 acres of land
located on East Johnson Street.
Manager Uskiewicz explained that for the council to move forward with this offer, he needs a concurrence
from council to review the possible acceptance of this donation. He added that he along with City Attorney
Pope and Council Member Godwin toured the property. He further stated that there is a beautiful pond on
this property as well as natural habitat.
He stated that it was asked why not donate this property to Habitat of Humanity. He explained that part of
this property is outside of the City Limits and two- thirds of the property is considered wetlands, adding that
the City would be in a better situation to accept this donation.
Motion by Council Member Maness, seconded by Mayor Pro -tem Olds to initiate a phase one study to
determine the historical use of the property and upon the findings of the study, accept the donation.
Motion unanimously approved.
City Attorney asked Council Member Maness if his motion would include other due diligence measures
such as title work and tax liens as well as the phase one study. Mr. Maness responded yes.
"NO PARKING" ZONE
E. PEARSALL STREET & S. SAMPSON AVENUE
Mayor Snipes yielded to Council Member Galbreath-to address`this issue
Council Member Galbreath stated that there are some safety issues at the comer of E. Pearsall Street and
Sampson Avenue directly across the street from the Holiday Inn Express. He explained that there are a
number of tractor- trailers parking directly across tke street from the Holiday Inn Express, especially in the
evenings. He added that it was extremely hard to see an oncoming vehicle when turning at this
intersection. He further stated that a number of school buses travel down Pearsall and Sampson, making it
very dangerous when turning in both directions.
Mr. Galbreath stated that he spoke with the Planning Director and she suggested restricted parking in these
areas.
Motion by Council Member Galbreath, seconded by Council Member Godwin to restrict parking on both
sides of Pearsall Street from the intersection with Sampson Avenue west 400 feet (to the intersection with
Pope Street) and to restrict parking on both sides of Sampson Avenue from the intersection with Pearsall
Street north 350 feet between the hours of 5:00 p.m. to 7:00 a.m. Motion unanimously approved.
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t ,i :
COMMITTEE REPORT
ADOPT RULES OF PROCEDURAL MOTIONS
Mayor Snipes yielded to City Attorney Pope for comments concerning this issue.
City Attorney Pope stated that at the last council meeting, the council approved a committee consisting of
himself, City Clerk Debbie West and Mayor Pro -tem Olds to consider the rules of procedure the council
wishes to adopt to conduct their meetings. He added that the committee has met and the committee
recommendation will be to keep a substantial portion of Robert's Rules of Order. The committee is trying
to reduce and simplify it to some essential motions and procedures. He further stated that they are in the
process of preparing these procedures, however, they are not yet ready for the council.
ADMINISTRATIVE REPORTS
Motion by Council Member Galbreath, seconded by Mayor Pro -tem Olds to accept the Administrative
Reports. Motion unanimously approved.
EXECUTIVE REPORTS
Council Member Joey Tart expressed his appreciation to the council for the manner and the order in which
they made their decision concerning the Hope Ministries Sublease issue.
Manager Uskiewicz stated that the NCDOT public hearing is scheduled for May 13, 2004 in the Council
Chambers from 4:00 to 7:00 p.m. to accept public comment concerning the Highway 55 relocation project.
He clarified that this is a public hearing conducted by the State and not the City of Dunn. The City of Dunn
is providing the facility for this hearing.
Mayor Snipes reported on the Sweden trip that he along with Manager Uskiewicz, Harnett County
Economic Development Director Lee Anne Nance and Mr. Johnson Tilghman, of the Harnett Forward
Together Committee took together. They were the guests of Harryda, Sweden and followed an aggressive
agenda. They met with officials of Harryda, bio- technical and automotive industries, and individual
businesses (names they cannot disclose due to potential business interests in our area).
Manager Uskiewicz stated that he gave a presentation to a group of managers there and he also met with a
business that is doing quite well there. He added that he brought back information about this business'
product line, of which they are looking for someone in the states to manufacture and distribute. He further
stated they have identified some businesses in the City which fit the needs of this product line, but at this
time, they are not at liberty to disclose those names.
Mr. Uskiewicz publicly thanked the City Manager of Harryda, Sweden. He stated that the group sent from
Dunn formed a cohesive relationship with the people a-
Mr. Uskiewicz stated that there are so many potentials from this trip and opportunities.
INFORMATION
With no further discussion, the following burial rights were executed:
1. Vader Stewart and heirs, Block 15, Lot 30, Spaces 1 -2, Resthaven Cemetery.
2. Mary Sue Bethea and heirs, Block 9, Lot 55, Space 3, Resthaven Cemetery.
3. Elaine Smith and heirs, Block 9, Lot 28, Space 1, Resthaven Cemetery.
With no further business to discuss, the meeting was adjourned at 7:55 p.m.
Attest:
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Debra G. West
City Clerk
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