Loading...
040820041053 MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a p.m. in the Dunn Municipal Building. Presea Olds, Council Members Buddy Maness, Brk'an Tart. Also present was City Manager Mich: Director Ronnie Autry, Human Resources %Sa`f Hudson, Police Captain Morry Denning, .Fir Attorney P. Tilghman Pope, City Clerk Debra r Meeting on Thursday, April 8, 2004, at 7:00 Mayor J. Dal Snipes, Mayor Pro -Tern Donnie •eath, Billy Tart, Billy R. Godwin, Jr. and Joey d'ewicz, Assistant City Manager/Public Works Gcer Moses Gallion, Recreation Director Perry F Austin Tew, City Engineer Ed Powell, City and Daily Record Reporter Lisa Farmer. INVOCATION Mayor Snipes opened the meeting at 7:00 p.m. and asked Council Member Joey Tart to give the invocation. Aftenvards, the pledge of allegiance was repeated. PRESENTATION Mayor Snipes recognized Street Maintenance Supervisor Bobby Chance and read a retirement plaque in appreciation and recognition of his thirty years of service to the City of Dunn Public Works Department. Mr. Chance was unable to attend the presentation. CONSENT ITEMS Mayor Snipes asked if there were any consent items that Council wished to pull for further discussion. The following consent items were considered by Council: Minutes- Council considered approval of minutes of the March 4, 2004 meeting. Tax Releases/Refunds- Council considered approval of Tax Releases/Refunds #175 -183. Tax Releases/Refunds are filed in the office of the Tax Collector. Budget Amendments - Council considered approval of budget amendment #30. A copy of Budget Amendment #30 is incorporated into these minutes as Attachment 91. Proclamation- Council considered approval of a Proclamation designating May 2 through May 3, 2004 as Municipal Clerks Week. Mayor Snipes read the Proclamation. A copy of the Municipal Clerks Week Proclamation (P2004 -01) is incorporated into these minutes as Attachment #2. Motion by Council Member Joey Tart, seconded by Mayor Pro -tem Olds to approve above consent items. Motion unanimously approved. REFERENCE ITEM OFBUSINESS THAT WAS TABLED AT THE MARCH 4, 2004 COUNCIL MEETING - ADVERTISEMENT OFSUBLEASEAGREEMENT FOR PERSPECTIVE TENANTS - OLD HARNETT PRIMARY SCHOOL FACILITY. Motion by Mayor Pro -tem Olds, seconded by Council Member Galbreath to take this item of business off the table. Motion unanimously approved Mayor Snipes restated the motion that was made prior to tabling the above item of business at the March 4, 2004 Council meeting. Present motion on the floor is: Motion by Council Member Godwin, seconded by Council Member Maness to direct the City Manager to publicly advertise "The Recommended Minimal Lease Terms", which is a seventeen point document, in the form of an invitation for bids and to present those bids back to the Council at the April meeting for decision with regard to this facility. Motion defeated 34. Ayes Noes Billy Tart Joey Tart Maness Galbreath Godwin Olds Mayor Snipes Mayor Snipes opened the floor for discussion. 1 / " i I Motion by Mayor Pro -tern Olds, seconded by Council Member Galbreath to give the current tenants, Hope Ministries, an opportunity to accept the lease terms as outlined by the City of Dunn, including the monthly rental fee of $1250.00 starting today and expiring November 30, 2008. Motion carried 4 -3. Ayes Noes Olds Maness Galbreath Godwin Joey Tart Billy Tart Mayor Snipes 1054 Mayor Snipes stated that there has been much deliberation over this issue in the last (90) days. He added that he felt they owed the existing tenant an opportunity to negotiate first and that is the basis for his decision tonight. ITEMS FOR DECISION ENGINEERING SERVICES AGREEMENT RURAL CENTER GRANT Manager Uskiewicz stated that the City of Dunn was recently awarded a $400,000 Rural Center Supplemental Grant for the McKay Avenue, Morris Circle, Guy Avenue and Northern Outfall Sewer Improvements. He added that a proposed agreement is attached between the City of Dunn and Davis - Martin -Powell & Associates, Inc. for engineering services necessary for he planning, design, bidding, and construction administration services associated with this project. A breakdown of these costs is as follows: Engineering Planning Services @ 4,000 Engineering Design Services @ 40,000 Construction Administration Services @ $30,000 Easement Mapping & Legals @ $4,000 TOTAL COST $78,000 Motion by Council Member Godwin, seconded by Council Member Billy Tart to approve the engineering service agreement between the City of Dunn and Davi.�Martmn Powel & Associates for engineering services associated with the Rural Center Supplemental Grant awarded to the City of Dunn. Motion unanimously approved. A copy ofthe engineering service agreement with Davis-Martin-Powell &Assoc. is incorporated into these minutes as Attachment #3. AUTHORIZATION TO APPLY FOR POLICE GRANT LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM (LETPP) This is a one - hundred percent no match grant through the Department of Crime Control and Public Safety and the Governor's Crime Commission for Homeland Security. Funding will be through the Law Enforcement Terrorism Prevention Program. The priority chosen to apply for funding is (1) Interoperable Communications: (15) Portable Radios will be requested at a cost of $5,331.00 each. Total request is $79,965.00. Motion by Council Member Galbreath, seconded by Mayor Pro -tern Olds to approve and authorize the application for a Police Grant — Law Enforcement Terrorism Prevention Program. Motion unanimously approved. APPROVAL OF SERVPRO AGREEMENT Manager Uskiewicz explained that the mold mediation for the Municipal Building has been accomplished with Servpro of Fayetteville. He stated that this expenditure was approved on an emergency basis. Motion by Council Member Joey Tart, seconded by Council Member Maness to approve the ServPro Agreement for mold mediation for the Mayor's office and lower level of the Municipal Building and approval of Budget Amendment #31. Motion unanimously approved. A copy of the ServPro Agreement and BudgetAmendment #31 is incorporated into these minutes as Attachment #4. RESOLUTION OF SUPPORT FOR HIGHWAY 55 RELOCATION PROJECT Mayor Snipes reminded the Council that during the Highway 55 relocation presentation made by the NCDOT in March, it was requested (by DOT) that the City Council adopt a resolution of support for this project. Mayor Snipes stated that the resolution is attached for Council consideration. Council Member Godwin stated that he supported the resolution, however he offered an amendment to it. Council Member Godwin explained the purpose of his amendment. He stated that the current resolution as presented asks that the City support, in principle, relocation of Highway 55; however, his amendment also takes into consideration some existing property owners who use Highway 55 as it is currently situated for ingress and egress to their properties. He added that while the movement of Highway 55 to its proposed \� new location will benefit the City, at the same time they do not want to do anything that will be a detriment to these businesses. Mr. Godwin read the amendment. Motion by Council Member Godwin, seconded by Council Member Maness to approve the resolution of Support by the City of Dunn for the Highway 55 relocation project as amended by Council Member Godwin. Motion unanimously approved. A copy of this resolution R2004 -09 in support of the Highway 55 relocation project is incorporated into these minutes as Attachment 45. 1055 RESOLUTION TO DONATE BULLETPROOF VESTS TO A GOVERNMENTAL AGENCY Mayor Snipes explained that the City of Dunn Police Department will be donating (14) surplus vests to another governmental agency that will in turn, collectively donate all bulletproof vests from other law enforcement agencies across the state of North Carolina to the US troops serving in Iraq. Mayor Pro -tem Olds questioned how these vests would protect the troops if they are no longer serviceable to our Police Department. Police Captain Denning approached the Council and explained that law enforcement agencies are given a (5) year window on these vests and at that time they must be replaced, although the vests are still good. Motion by Council Member Godwin, seconded by Council Member Joey Tart to approve the resolution whereby the City of Dunn will donate bulletproof vests to a governmental agency. Motion unanimously �r approved. A copy of this resolution R2004 -10 to donate bulletproofvests to a governmental agency is incorporated into these minutes as Attachment #6 ITEMS FOR DISCUSSION AND /OR DECISION SPEED LIMIT HIGHWAY 421 Manager Uskiewicz stated that Police Chief Benware is asking that the speed limit on Highway 421 be reduced to 35 MPH for the entire length of the city. He added that if the Council concurs, then NCDOT will be contacted by the City requesting that a study be conducted to determine if the speed limit can be reduced. Motion by Council Member Billy Tart, seconded by Mayor Pro -tem Olds that the City of Dunn submit a letter to the North Carolina Department of Transportation requesting that a study be conducted to determine if the speed limit on Highway 421 should be reduced. Motion unanimously approved. LAND DONATION JOHNSON STREET This is an offer from the heirs of Vara Denning. They wish to donate to the City of Dunn, 20 acres of land located on East Johnson Street. Manager Uskiewicz explained that for the council to move forward with this offer, he needs a concurrence from council to review the possible acceptance of this donation. He added that he along with City Attorney Pope and Council Member Godwin toured the property. He further stated that there is a beautiful pond on this property as well as natural habitat. He stated that it was asked why not donate this property to Habitat of Humanity. He explained that part of this property is outside of the City Limits and two- thirds of the property is considered wetlands, adding that the City would be in a better situation to accept this donation. Motion by Council Member Maness, seconded by Mayor Pro -tem Olds to initiate a phase one study to determine the historical use of the property and upon the findings of the study, accept the donation. Motion unanimously approved. City Attorney asked Council Member Maness if his motion would include other due diligence measures such as title work and tax liens as well as the phase one study. Mr. Maness responded yes. "NO PARKING" ZONE E. PEARSALL STREET & S. SAMPSON AVENUE Mayor Snipes yielded to Council Member Galbreath-to address`this issue Council Member Galbreath stated that there are some safety issues at the comer of E. Pearsall Street and Sampson Avenue directly across the street from the Holiday Inn Express. He explained that there are a number of tractor- trailers parking directly across tke street from the Holiday Inn Express, especially in the evenings. He added that it was extremely hard to see an oncoming vehicle when turning at this intersection. He further stated that a number of school buses travel down Pearsall and Sampson, making it very dangerous when turning in both directions. Mr. Galbreath stated that he spoke with the Planning Director and she suggested restricted parking in these areas. Motion by Council Member Galbreath, seconded by Council Member Godwin to restrict parking on both sides of Pearsall Street from the intersection with Sampson Avenue west 400 feet (to the intersection with Pope Street) and to restrict parking on both sides of Sampson Avenue from the intersection with Pearsall Street north 350 feet between the hours of 5:00 p.m. to 7:00 a.m. Motion unanimously approved. 1056 t ,i : COMMITTEE REPORT ADOPT RULES OF PROCEDURAL MOTIONS Mayor Snipes yielded to City Attorney Pope for comments concerning this issue. City Attorney Pope stated that at the last council meeting, the council approved a committee consisting of himself, City Clerk Debbie West and Mayor Pro -tem Olds to consider the rules of procedure the council wishes to adopt to conduct their meetings. He added that the committee has met and the committee recommendation will be to keep a substantial portion of Robert's Rules of Order. The committee is trying to reduce and simplify it to some essential motions and procedures. He further stated that they are in the process of preparing these procedures, however, they are not yet ready for the council. ADMINISTRATIVE REPORTS Motion by Council Member Galbreath, seconded by Mayor Pro -tem Olds to accept the Administrative Reports. Motion unanimously approved. EXECUTIVE REPORTS Council Member Joey Tart expressed his appreciation to the council for the manner and the order in which they made their decision concerning the Hope Ministries Sublease issue. Manager Uskiewicz stated that the NCDOT public hearing is scheduled for May 13, 2004 in the Council Chambers from 4:00 to 7:00 p.m. to accept public comment concerning the Highway 55 relocation project. He clarified that this is a public hearing conducted by the State and not the City of Dunn. The City of Dunn is providing the facility for this hearing. Mayor Snipes reported on the Sweden trip that he along with Manager Uskiewicz, Harnett County Economic Development Director Lee Anne Nance and Mr. Johnson Tilghman, of the Harnett Forward Together Committee took together. They were the guests of Harryda, Sweden and followed an aggressive agenda. They met with officials of Harryda, bio- technical and automotive industries, and individual businesses (names they cannot disclose due to potential business interests in our area). Manager Uskiewicz stated that he gave a presentation to a group of managers there and he also met with a business that is doing quite well there. He added that he brought back information about this business' product line, of which they are looking for someone in the states to manufacture and distribute. He further stated they have identified some businesses in the City which fit the needs of this product line, but at this time, they are not at liberty to disclose those names. Mr. Uskiewicz publicly thanked the City Manager of Harryda, Sweden. He stated that the group sent from Dunn formed a cohesive relationship with the people a- Mr. Uskiewicz stated that there are so many potentials from this trip and opportunities. INFORMATION With no further discussion, the following burial rights were executed: 1. Vader Stewart and heirs, Block 15, Lot 30, Spaces 1 -2, Resthaven Cemetery. 2. Mary Sue Bethea and heirs, Block 9, Lot 55, Space 3, Resthaven Cemetery. 3. Elaine Smith and heirs, Block 9, Lot 28, Space 1, Resthaven Cemetery. With no further business to discuss, the meeting was adjourned at 7:55 p.m. Attest: "a 1J,W-0,�56 Debra G. West City Clerk • p 11111 t ~ l, r,.. ........ ?. 011P 70 2 . �•• sEA� 0 9Ty CARO�`��`. -- 1,111.. „�,•