020520041034
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Thursday, February 5, 2004, at 7:00
p.m. in the Dunn Municipal Building. Present was Mayor J. Dal Snipes, Mayor Pro -Tem Donnie
Olds, Council Members Buddy Maness, Bryan Galbreath, Billy Tart, Billy R. Godwin, Jr. and Joey
Tart. Also present was City Manager Michael Uskiewicz, Assistant City Manager/Public Works
Director Ronnie Autry, Human Resources /Safety Officer Moses Gallion, Recreation Director Perry
Hudson, Finance Director Renee' Daughtry, Police Chief Timothy Benware, Fire Chief Austin Tew,
City Engineer Ed Powell, City Attorney P. Tilghman Pope, City Clerk Debra West, and Daily Record
Reporter Lisa Farmer.
INVOCATION
Mayor Snipes opened the meeting at 7:00 p.m. and asked Council Member Galbreath to give the
invocation. Afterwards, the pledge of allegiance was repeated.
PUBLIC HEARINGS
Rezoning Request -PIN #1516 -66 -1766 — 200 S. Wilson Avenue
Rezoning Request -PIN #1517 -83 -2287 — 1505 N. Ellis Avenue
Conditional Use Permit -PIN #1517 -83 -2287 —1505 N. Ellis Avenue
Code Amendments- Chapter 22 (Section 22 -345, 22 -1, 22 -461, 22 -344, 22 -166, 22 -141, 22 -142)
Mayor Snipes stated that the public hearings for tcnight's meeting have been advertised but due to
inclement weather, the Planning Board did not meet on January 27, 2004. The Planning Board will meet
on February 10, 2004 and these public hearings will be heard during the next Council meeting following
the Planning Board meeting.
CONSENT ITEMS
Mayor Snipes asked if there were any consent items that Council wished to pull for further discussion.
Council Member Billy Tart pulled Tax Releases/Refunds #162 -163 under consent item #2 based upon a
personal conflict of interest.
Minutes- Council considered approval of minutes of the January 8, 2004 meeting.
Tax Releases/Refunds- Council considered approval of Tax Releases/Refunds #164 -173. Tax
Releases/Refunds are filed in the office of the Tax Collector. .
Tax Liens - Council considered approval of advertising tax liens on March 22, 2004 for outstanding 2003
taxes on real property.
Budget Amendments - Council considered approval of budget amendments #3414. A copy of Budget
Amendments 43414 is incorporated into these minutes as Attachment #1.
Resolution - Council considered approval of a resolution designating the month of February as Black History
Month. Mayor Snipes read the resolution. A copy of this resolution (82004 -03) is incorporated into these
minutes as Attachment #2.
Annual Certification of Firemen - Council considered approval of the 2004 Annual Certification of Firemen.
A copy of this certification is incorporated into these minutes as Attachment #3.
Motion by Council Member Joey Tart, seconded by Mayor Pro -Tem Olds to approve all consent items
except Tax Releases/Refunds #162 -163 under consent item #2. Motion unanimously approved.
ITEMS FOR DECISION
REJECTION OF BIDS
HWY. 421 PROJECT
The original bid request for the Highway 421 widening project was November 26, 2003, however no bids
were received. The project was re- advertised requesting bids be received on December 10, 2003. Three
bids were received as follows:
Barnhill Contracting $699,886.00
APAC $720,956.70
Coats Grading $868,683.00
All bids received were higher than the $543,000.00 estimated cost. Recommendation is to reject all bids,
re- evaluate the project for cost cutting measures, and tc re -bid the project at a later date.
Motion by Mayor Pro Tern Olds, seconded by Council Member Godwin to reject all bids received for the
Highway 421 widening project and to begin the re -bid process. Motion unanimously approved.
1035
AUDIT CONTRACT
F/Y 2003 -04
The proposed F/Y 2003 -2004 Audit contract from Giles, Strickland and Associates has been submitted with
a not to exceed $25,750. The contract also provides for the financial statements to be audited and prepared
in accordance with GASB Statement No. 34.
Motion by Council Member Godwin, seconded by Council Member Joey Tart to approve the audit contract
for F/Y 2003 -2004 from Giles, Strickland, and Associates. Motion unanimously approved. A copy ofthe
F/Y 2003 -2004 audit contract is incorporated into Aese minutes as Attachment 94.
RETREAT CONTRACT
Two facilitators have submitted a fee to provide their service to the City of Dunn during the Budget
Retreat/Planning Session to be held on Saturday, February 7 and Sunday, February 8 The total contract
fee is $1750.00 plus mileage, meals and lodging. The City will be billed for these services.
Motion by Council Member Galbreath, seconded by Council Member Maness to approve the retreat
contract as presented. Motion unanimously approved.
ACCEPTANCE OF POLICE
ATHLETIC LEAGUE (PAL) GRANT
The Dunn Police Athletic League has been awarder a $10,000 dollar grant ($1,000 local match) through
the Governor's Juvenile Crime Prevention Council 7CPC) of North Carolina. If accepted, this grant will
become effective February 6 and will continue until July 31", 2004.
This grant will allow PAL to hire two part-time teachers /instructors and to purchase educational and
athletic equipment.
Motion by Mayor Pro -Tern Olds, seconded by Council Member Joey Tart to accept the PAL Grant.
Motion unanimously approved.
Mayor Pro -Tern Olds and Council Member Joey Tart encouraged the council to attend a PAL meeting and
to visit the center to see the great service offered by PAL.
APPROVAL OF LEASE
PURCHASE AGREEMENT
(CAD SYSTEM)
i
During the budgeting process for fiscal year 2003 -2004, the previous council approved the installation of a
Computed Aided Dispatch (CAD) system. Funds are available in the Emergency Telephone System Fund.
This is a finance /ownership lease proposal for five (5) years between the City of Dunn and Lease
Corporation of America. Acquisition cost is $146,436.00.
Also the City will enter into an agreement with Amerizon Wireless stating the intent to purchase certain
communications equipment from the City of Dunn at the end of the lease with Lease Corporation of
America. Amerizon Wireless, at the expiration of the lease, will either purchase the equipment at Fair
Market Value or will accept the equipment as trade -in for new equipment.
Motion by Council Member Galbreath, seconded b) Mayor Pro -Tern Olds to approve the lease purchase
agreement and adopt the resolution authorizing Timothy C. Benware, Chief of Police to execute and deliver
the agreement on behalf of the City of Dunn. Motion unanimously approved. A copy of this Lessee
Resolution (82004 -04) agreement between Kansas State Bank ofManhattan and City of Dunn for Lease
with option to purchase agreement is incorporated into these minutes as Attachment #5.
ENGINEERING SERVICES PROPOSAL
VULNERABILITY ASSESSMENT
WATER SYSTEM
Manager Uskiewicz recommended approval of this agreement with Davis - Martin- Powell & Associates to
conduct a risk assessment of the City's water system. He stated that the original contract price has been re-
negotiated to $20,000. He added that this is an un- funded mandate, required by law, without any payment
and must be submitted to EPA by June 30, 2004.
City Engineer Ed Powell stepped forward and stated that this is a vulnerability assessment of the water
system. He added that this assessment will identify within the system, from the source to the users, those
areas where the City is vulnerable to potential effeu. from terrorist operations. He further stated that when
these areas are identified, this information will not be made public.
Mr. Powell explained that this is an amendment to Ire clean water drinking act by EPA and was brought
about by the 2002 Bio- Terrorism Act. He added that this is a plan to protect against sabotage or terrorist
activities against the water and sewer system.
Motion by Council Member Godwin, seconded by Council Member Maness to approve the vulnerability
assessment contract between the City of Dunn and Davis - Martin- Powell & Associates provided that it
reflects the re- negotiated cost. Motion unanimously approved.
1036
RESOLUTION
CALL FOR PUBLIC HEARING
CHAMPION ECONOMIC
INCENTIVE AGREEMENT
Mayor Snipes explained that this Champion incentive agreement mirrors the agreement adopted between
Harnett County and Champion Hoist and Equipment Co., LLC.
In order to consider the incentive package a public hearing must first be held.
Motion by Council Member Billy Tart, seconded by Council Member Galbreath to adopt a resolution to
call for a public hearing on March 4, 2004 at 7:00 p.m. in the City of Dunn Council Chambers on a
proposed agreement for the City of Dunn to extend economic incentives to Champion Hoist and Equipment
l ' Co. LLC. Motion unanimously approved. A copy of this resolution (82004 -05) to conduct a public
hearing on March 4, 2004 is incorporated into these minutes as Attachment #6.
Motion by Mayor Pro -Tem Olds, seconded by Council Member 7o'ey Tart to add the following Items to
the Agenda. Motion unanimously approved
I) Special Call Meeting - February 17, 2004
2) Closing of Street -Dunn High School Friends Alumni Association - Orange Ave.Nance St.
3) lrax Releases/Refunds #162 -163
4) Resolution -Eagle Scout Drew Landen
SPECIAL CALL MEETING
FEBRUARY 17, 2004
Motion by Mayor Pro -Tem Olds, seconded by Council Member Godwin to call for a Special Meeting of
the City Council on February 17, 2004 at 6:30 p.m. Motion unanimously approved.
CLOSING OF STREET
N. ORANGE/VANCE
A request has been received from the Dunn High School Friends Alumni Association to close a portion of
North Orange Avenue and Vance Street for a dedication ceremony from 12:30 p.m. -2:00 p.m. on Sunday,
February 22, 2004.
Motion by Council Member Joey Tart, seconded by Council Member Maness to approve the closing of a
portion of Orange Avenue and Vance Street on Sunday, February 22, 2004 from 12:30 -2:00 p.m. Motion
unanimously approved.
TAX RELEASES/REFUNDS
#162 -163
Motion by Council Member Godwin, seconded by Council Member Joey Tart to approve Tax Releases
#162 -163. Motion carried 5 -0. (Council Member Billy Tart abstained due to a personal conflict of
interest)
RESOLUTION
EAGLESCOUT
THOMAS ANDREW LANDEN
Motion by Council Member Billy Tart, seconded by Council Member Galbreath to approve a Resolution of
Appreciation and Recognition for Thomas Andrew Landen for improving and beautifying the Dunn Public
Library as his Eagle Scout Project to achieve the rank of Eagle Scout. Motion unanimously approved. A
copy of this Eagle Scout Resolution (82004 -06) is incorporated into these minutes as Attachment #7.
ADMINISTRATIVE REPORTS
Motion by Council Member Maness, seconded by Council Member Joey Tart to accept Administrative
Reports as presented. Motion unanimously approved.
In referring to the Police Report, Mayor Pro -Tem Olds commended the Police Department for the reduction
in drug activity through police presence in the neighborhoods of District 3.
INFORMATION
� /
Council Member Billy Tart asked to be excused from the March 4, 2004 Council Meeting due to a previous
engagement he made with the school system prior to him taking office as Council Member.
Manager Uskiewicz announced that the Department of Transportation will hold a workshop in the Council
Chambers on Tuesday, March 9, 2004 (5:00 p.m. for City Council and 7:00 p.m. general public) to provide
information in reference to re- routing Highway 55.
Manager Uskiewicz commented on the newly renovated courtroom. Wall panels were replaced, ceiling
painted and new conference tables. He asked the council to consider replacing the carpet.
Mayor Snipes brought the council up to date on the Hope Ministries sublease agreement. He advised that
the committee formed by the council met at the Hope Ministries facility on February 4"' and presented Mr.
1037
Snead with a letter requesting information. He encouraged the council members to individually visit this
facility.
Mayor Snipes announced that the council has been _nvited to attend a Chamber of Commerce dinner
meeting on Monday, February 23, 2004 at 6:30 p.m. at the Brass Lantern Steak House.
Mayor Snipes announced that the Budget Retreat begins Saturday morning, February 7 at 10:00 a.m.
With no further business to discuss, the meeting was adjourned at 7:35 p.m.
Attest:
Debra G. West
City Clerk
`` ��nnurrr rrr
OTY OP .,
GpRPOp� ?Z
CARO\'��P
''rrr k%411
E a-%