12202002931
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
THE CITY COUNCIL OF THE CITY OF DUNN HELD AN EMERGENCY SESSION OF THE
CITY COUNCIL ON FRIDAY, DECEMBER 20, 2002, AT 12:00 NOON IN THE DUNN
COMMUNITY BUILDING. PRESENT WAS MAYOR ABRAHAM OUDEH, MAYOR PRO -TEM
MICHAEL WOMBLE (VIA PHONE), COUNCH,MEMBERS GEORGE ROBINSON, JOEY
TART, TOBY SUMNER, AND PAUL BASS. ALSO PRESENT WAS CITY MANAGER
MICHAEL USKIEWICZ, PUBLIC WORKS DIRECTOR RONNIE AUTRY, AND CITY CLERK
DEBRA WEST.
COUNCILMEMBER DONNIE OLDS AND CITY ATTORNEY P. TILGHMAN POPE WERE
ABSENT.
INVOCATION
MAYOR PRO -TEM WOMBLE OPENED THE MEETING AT 12:07 P.M.
ITEMS FOR DECISION
MAYOR PRO -TEM WOMBLE YIELDED TO CITY MANAGER USKIEWICZ TO EXPLAIN
BUDGET AMENDMENT #29 IN THE AMOUNT OF $100,000.00 TO ALLOW FOR AWARD OF
CONTRACT FOR DEBRIS CLEAN -UP ASSOCIATED WITH THE WINTER ICE STORM ON
DECEMBER 4, 2002.
MAYOR OUDEH ARRIVED AT 12:08 P.M. AND THE MEETING WAS TURNED OVER TO HIM.
MANAGER USKIEWICZ EXPLAINED THE BUDGET AMENDMENT TO MAYOR OUDEH. HE
STATED THAT HE AND PUBLIC WORKS DIRECTOR RONNIE AUTRY HAVE BEEN WORKING
WITH FEMA REPRESENTATIVES THIS WEEK. HE ADDED THAT DEBRIS CLEAN -UP,
CONTRACTING AND TIPPING FEES ARE REIMBURSABLE ITEMS.
MR. USKIEWICZ EXPLAINED TO THE COUNCIL THE NEED TO HAVE AN APPROPRIATION IN
ORDER TO AWARD A CONTRACT FOR DEBRIS REMOVAL. HE ADDED THAT SINCE THE
CONTRACT AMOUNT IS UNDER $ 100,000.00, FEMA HAS ADVISED THAT THEY CAN
PROCEED ON AN INFORMAL BASIS. HE FURTHER STATED THEY HAVE GONE BEYOND
THIS AND HAVE FAXED BID SPECS TO EVERY COMPANY INTERESTED. HE STATED THAT
THEY ARE NOW RECEIVING CALLS FROM COMPANIES INTERESTED IN BIDDING. HE
ADDED THAT SINCE THE CONTRACT AMOUNT IS UNDER $100,000.00, THEY CAN
BASICALLY CALL, RECEIVE QUOTES, AND AWARD THE BID WITHOUT PUBLICATION.
MR. USKIEWICZ STATED THEIR GOAL IS TO GET A CONTRACTOR IN AS SOON AS POSSIBLE
TO CLEAN UP THE TOWN.
PUBLIC WORKS DIRECTOR RONNIE AUTRY STATED THAT A DEADLINE WAS SET FOR 9:00
A.M. THIS MORNING BUT THEY DID NOT RECEIVE THREE BIDS. HE ADDED THAT WITH AN
INFORMAL BID BASIS, YOU DO NOT HAVE TO RECEIVE THREE BIDS BUT WITH FEMA,
THREE BIDS ARE REQUIRED. HE FURTHER STATED THAT A NEW DEADLINE OF 2.00 P.M.
THIS AFTERNOON HAS BEEN SET FOR RECEIVING BIDS AFTER WHICH TIME HE AND
MANAGER USKIEWICZ WILL DISCUSS AWARDING THE CONTRACT.
MAYOR OUDEH ASKED HOW MANY BIDS HAVE BEEN RECEIVED. MANAGER USKIEWICZ
RESPONDED THAT TWO LOCAL BIDS HAVE BEEN RECEIVED THUS FAR BUT HAVE NOT
BEEN OPENED YET.
MANAGER USKIEWICZ EXPLAINED THAT THE CITY ONLY RECEIVES REIMBURSEMENT
FOR OVERTIME, WHEREAS, THE CITY IS REIMBURSED 100% FOR DEBRIS CLEAN -UP THAT
IS CONTRACTED OUT.
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COUNCIL CONSENSUS WAS TO OBTAIN A CONTRACTOR
SAFELY.
PUBLIC WORKS DIRECTOR RONNIE AUTRY EXPLAINE
INVOICE THE CITY AFTER THE JOB IS COMPLETE. HE
A STIPULATION TO COMPLETE THE JOB IN THIRTY DE
COUNCIL DISCUSSED VARIOUS METHODS IN WHICH.
CLEANED UP. CLEAN UP WORSE, MOST DANGEROUS
BEST JOB
HE CONTRACTOR WILL
HAT�-THE1$E WILL ALSO BE
JLD LIKE THE DEBRIS
MANAGER USKIEWICZ STATED THAT THE COUNTY JUST FAXED A MEMO STATING THAT
IN 2001, FEMA RULED THEY DO NOT GIVE REIMBURSEMENTS FOR TIPPING FEES. I-IE
ADDED THAT THE COUNTY WILL SOON STOP WAIVING THESE FEES.
' 1
PUBLIC WORKS DIRECTOR AUTRY STATED THEY HAVE OPTED TO BID ON A PER TON
BASIS WHICH IS DIFFERENT THAN WHAT MOST CONTRACTORS BID. HE ADDED THEY
NORMALLY BID BY CUBIC YARDS.
932
MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER SUMNER TO
APPROVE BUDGET AMENDMENT #29 IN THE AMOUNT OF $100,000.00 TO APPROPRIATE
FUNDS NECESSARY TO AWARD CONTRACT FOR DEBRIS CLEAN -UP ASSOCIATED WITH
THE WINTER STORM ON DECEMBER 4, 2002. MOTION UNANIMOUSLY APPROVED.
(ATTACIIMENT #1)
WITH NO FURTHER BUSINESS TO DISCUSS, THE MEETING WAS ADJOURNED AT 12:24 P.M.
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OUDEH
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