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05022002832 MINUTES CITY OF DUNN DUNN, NORTH CAROLINA THE CITY COUNCIL OF THE CITY OF DUNN HELD A REGULAR MEETING ON THURSDAY, MAY 02, 2002, AT 7:00 P.M. IN THE DUNN MUNICIPAL BUILDING. PRESENT WAS MAYOR ABRAHAM OUDEH, MAYOR PRO -TEM MIKE WOMBLE, COUNCILMEMBERS TOBY SUMNER, GEORGE ROBINSON, JOEY TART, AND PAUL BASS. ALSO PRESENT WAS INTERIM CITY MANAGER RONNIE AUTRY, CAPTAIN MORRY DENNING, CAPTAIN RONNIE RADCLIFFE, FINANCE DIRECTOR RENEE' DAUGHTRY, RECREATION DIRECTOR PERRY HUDSON, CHIEF BUILDING INSPECTOR SHANE HUDSON, INTERIM HUMAN RESOURCES OFFICER MOSES GALLION, FIRE CHIEF AUSTIN TEW, PUBLIC WORKS SUPERINTENDENT THOMAS JERNIGAN, LIBRARIAN DEBORAH MELVIN, ATTORNEY WILEY POPE, DEPUTY CLERK DEBRA WEST, AND DAILY RECORD REPORTER LISA FARMER. CITY ATTORNEY P. TILGHMAN POPE WAS ABSENT EXCUSED. ATTORNEY WILEY POPE REPRESENTED CITY ATTORNEY P. TILGHMAN POPE. INVOCATION MAYOR OUDEH OPENED THE MEETING AT 7:04 P.M. AND ASKED GEORGE ROBINSON TO GIVE THE INVOCATION. AFTERWARDS, THE PLEDGE OF ALLEGIANCE WAS REPEATED. MAYOR OUDEH CLOSED THE REGULAR MEETING AND OPENED PUBLIC HEARINGS AT 7:05 P.M. PUBLIC HEARINGS REZONING REQUEST GRANVILLE M. TILGHMAN INTERIM CITY MANAGER RONNIE AUTRY STATED THAT THE PUBLIC HAS BEEN NOTIFIED THAT ORAL AND WRITTEN COMMENTS WOULD BE HEARD AND RECEIVED CONCERNING THE REQUEST BY MR. GRANVILLE TILGHMAN TO REZONE THE PROPERTY LOCATED ON HIGHWAY 421 SOUTH IN THE CITY OF DUNN'S ETRCITY LIMITS. HE ADDED THE PUBLIC HEARING WAS DULY ADVERTISED ON APRIL 18, 2002 AND APRIL 25, 2002 AND ALL PERTINENT DATA IS ATTACHED UNDER ITEM VI -1. MAYOR OUDEH ASKED IF THERE WAS ANYONE PRESENT TO SPEAK FOR OR AGAINST THIS REQUEST. HEARING NONE, HE CLOSED THE PUBLIC HEARING IN REFERENCE TO SAME. REZONING REQUEST SUSAN E. TART & GALE TART INTERIM CITY MANAGER RONNIE AUTRY STATED THAT THE PUBLIC HAS BEEN NOTIFIED THAT ORAL AND WRITTEN COMMENTS WOULD BE HEARD AND RECEIVED CONCERNING THE REQUEST BY MS. SUSAN E. TART & GALE TART TO REZONE THE PROPERTY LOCATED ON THE CORNER OF HIGHWAY 55 EAST AND HIGHWAY 421 SOUTH IN THE CITY LIMITS/ETJ OF THE CITY OF DUNN. HE ADDED THE PUBLIC HEARING WAS DULY ADVERTISED ON APRIL 18, 2002 AND APRIL 25, 2002 AND ALL PERTINENT DATA IS ATTACHED UNDER ITEM VI -2. MAYOR OUDEH ASKED IF THERE WAS ANYONE PRESENT TO SPEAK FOR OR AGAINST THIS REQUEST. HEARING NONE, HE CLOSED THE PUBLIC HEARNVG.IN "REFERENCE TO SAME, CONDITIONAL USE PERMIT DAYCARE INTERIM CITY MANAGER RONNIE AUTRY STATED THAT THE PUBLIC HAS BEEN NOTIFIED THAT ORAL AND WRITTEN COMMENTS WOULD BE HEARD AND RECEIVED CONCERNING THE REQUEST BY MS. ANDORIA WYNN - WILLIAMS FOR A CONDITIONAL USE PERMIT TO OPERATE A DAYCARE AT 1023 EAST EDGERTON STREET IN THE DUNN CITY LIMITS. HE ADDED THE PUBLIC HEARING WAS DULY ADVERTISED ON APRIL 18, 2002 AND APRIL 25, 2002 AND ALL PERTINENT DATA IS ATTACHED UNDER ITEM VI -3. MAYOR OUDEH ASKED IF THERE WAS ANYONE PRESENT TO SPEAK FOR OR AGAINST THIS - REQUEST. HEARING NONE, MAYOR OUDEH CLOSED THE PUBLIC HEARING AND RECONVENED THE REGULAR COUNCIL MEETING AT 7:07 P.M. CONSENT ITEMS MAYOR OUDEH ASKED IF THERE WERE ANY CONSENT ITEMS THAT COUNCIL WISHED TO PULL FOR FURTHER DISCUSSION. HEARING NONE, THE FOLLOWING CONSENT ITEMS WERE CONSIDERED BY COUNCIL. MINUTES - COUNCIL CONSIDERED APPROVAL OF MINUTES OF THE APRIL 11, 2002 MEETING. 833 MINUTES - COUNCIL CONSIDERED APPROVAL OF THE SPECIAL CALL APRIL 16, 2002 MEETING. TAX RELEASES /REFUNDS - COUNCIL CONSIDERED APPROVAL OF TAX RELEASES /REFUNDS #132 - #143. BUDGET AMENDMENTS - COUNCIL CONSIDERED APPROVAL OF BUDGET AMENDMENTS #83486. (ATTACHMENT #I) PROCLAMATION - COUNCIL CONSIDERED APPROVAL OF A PROCLAMATION WHICH DESIGNATES MAY 2, 2002 AS NATIONAL DAY OF PRAYER. (ATTACHMENT #2) PROCLAMATION - COUNCIL CONSIDERED APPROVAL OF A PROCLAMATION WHICH �- PROCLAIMS MAY 2, 2002 AS LEADERS OF TOMORROW DAY IN THE CITY OF DUNN. (ATTACHMENT #3) MOWING AGREEMENT - COUNCIL CONSIDERED APPROVAL OF A MOWING AGREEMENT BETWEEN THE NC DEPARTMENT OF TRANSPORTATION AND THE CITY OF DUNN FOR MOWING STATE RIGHT -OF -WAYS WITHIN THE CITY LIMITS. (COPY OF AGREEMENT FILED IN CLERK'S OFFICE) A MOTION WAS RECEIVED BY MAYOR PRO -TEM MIKE WOMBLE, SECONDED BY COUNCILMEMBER PAUL BASS TO APPROVE ALL CONSENT ITEMS. MOTI0N UNANIMOUSLY APPROVED. ITEMS FOR DECISION REZONING REQUEST GRANVILLE M. TILGHMAN INTERIM CITY MANAGER AUTRY STATED THAT A REQUEST WAS RECEIVED FROM MR. GRANVILLE M. TILGHMAN TO REZONE THE PROPERTY LOCATED ON HIGHWAY 421 SOUTH IN THE CITY OF DUNN'S ETJ /CITY LIMITS. HE ADDED THIS PROPERTY IS CURRENTLY ZONED R -20 AND IS REQUESTED TO BE REZONED C -3. MR. AUTRY STATED THAT THE PLANNING BOARD MET ON APRIL 9, 2002 AND RECOMMENDED APPROVAL OF THIS REQUEST. HE ADDED THAT NOTICE OF THE PUBLIC HEARING WAS ADVERTISED ON APRIL 18, 2002 AND APRIL 25, 2002. HE FURTHER STATED THAT ATTACHED ARE THE MINUTES OF THE MEETING, THE APPLICATION FOR REZONING, AND A MAP OF THE PROPERTY. -� MAYOR OUDEH ASKED IF THERE WAS ANYMORE DISCUSSION. MOTION BY COUNCILMEMBER TART, SECONDED BY COUNCILMEMBER ROBINSON TO APPROVE THE RECOMMENDATION OF THE PLANNING BOARD TO REZONE THE PROPERTY LOCATED ON HIGHWAY 421 SOUTH IN THE CITY OF DUNN'S ETJ /CITY LIMITS FROM R -20 TO C -3. MOTION UNANIMOUSLY APPROVED. REZONING REQUEST SUSAN E. TART & GALE TART INTERIM CITY MANAGER AUTRY STATED THAT A REQUEST WAS RECEIVED FROM MS. SUSAN E. TART & GALE TART TO REZONE THE PROPERTY LOCATED ON THE CORNER OF HIGHWAY 55 EAST AND HIGHWAY 421 SOUTH IN THE CITY LIMITS/ETJ OF THE CITY OF DUNN. HE ADDED THIS PROPERTY IS CURRENTLY ZONED 1 -100 AND R -20 AND IS REQUESTED TO BE REZONED C -3. MR. AUTRY STATED THAT THE PLANNING BOARD MET ON APRIL 9, 2002 AND RECOMMENDED APPROVAL OF THIS REQUEST. HE ADDED THAT NOTICE OF THE PUBLIC HEARING WAS ADVERTISED ON APRIL 18, 2002 AND APRIL 25, 2002. HE FURTHER STATED THAT ATTACHED ARE THE MINUTES OF THE MEETING, THE APPLICATION FOR REZONING, AND A MAP OF THE PROPERTY. MAYOR OUDEH ASKED IF THERE WAS ANYMORE DISCUSSION. MOTION BY COUNCILMEMBER ROBINSON, SECONDED BY COUNCILMEMBER BASS TO �. APPROVE THE RECOMMENDATION OF THE PLANNING BOARD TO REZONE THE PROPERTY LOCATED ON THE CORNER OF HIGHWAY 55 EAST AND HIGHWAY 421 SOUTH IN THE CITY LIMITS /ETJ OF THE CITY OF DUNN FROM I -100 AND R -20 TO C -3. MOTION UNANIMOUSLY APPROVED. CONDITIONAL USE PERMIT DAYCARE INTERIM CITY MANAGER AUTRY STATED THAT A REQUEST WAS RECEIVED FROM MS. ANDORIA WYNN- WILLIAMS FOR A CONDITIONAL USE PERMIT TO OPERATE A DAYCARE AT 1023 EAST EDGERTON STREET. HE ADDED THAT THE PROPERTY IS OWNED BY MR. MARVIN CHANCE AND IS CURRENTLY ZONED R -7. HE FURTHER STATED THAT DAYCARES ARE ALLOWED IN THIS ZONE WITH A CONDITIONAL USE PERMIT. 834 MR. AUTRY STATED THAT THE PLANNING BOARD MET ON APRIL 9, 2002 AND RECOMMENDED APPROVAL OF THIS REQUEST. HE ADDED THAT NOTICE OF THE PUBLIC HEARING WAS ADVERTISED ON APRIL 18, 2002 AND APRIL 25, 2002. HE FURTHER STATED THAT ATTACHED ARE THE MINUTES OF THE MEETING, THE APPLICATION FOR THE CONDITIONAL USE PERMIT, AND MAP OF THE PROPERTY. MAYOR OUDEH ASKED IF THERE WAS ANYMORE DISCUSSION. MOTION BY COUNCILMEMBER ROBINSON, SECONDED BY MAYOR PRO -TEM WOMBLE TO APPROVE THE RECOMMENDATION OF THE PLANNING BOARD TO GRANT A CONDITIONAL USE PERMIT FOR A DAYCARE AT 1023 EAST EDGERTON STREET. MOTION UNANIMOUSLY APPROVED. VOLUNTARY ANNEXATION JAMES A. GODWIN PROPERTY INTERIM CITY MANAGER AUTRY STATED THAT ATTACHED THE COUNCIL WILL FIND A PETITION REQUESTING A CONTIGUOUS ANNEXATION OF .53 ACRES OF PROPERTY LOCATED ON SR 1719 (POWELL AVENUE). HE ADDED THAT JAMES A. GODWIN, OWNER OF THE PROPERTY HAS REQUESTED A VOLUNTARY ANNEXATION OF HIS PROPERTY. MR. AUTRY STATED THAT SHOULD COUNCIL WISH TO PROCEED WITH THE ANNEXATION OF THIS PROPERTY, A RESOLUTION DIRECTING THE CLERK TO INVESTIGATE PETITION IS INCLUDED FOR COUNCIL CONSIDERATION. HE FURTHER STATED THAT ATTACHED ARE THE NC GENERAL STATUTES, WHICH PERTAIN TO SAME. MAYOR OUDEH ASKED IF THERE WAS ANYMORE DISCUSSION. MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER TART TO ADOPT A RESOLUTION DIRECTING THE CLERK TO INVESTIGATE PETITION FOR A CONTIGUOUS ANNEXATION OF .53 ACRES OF LAND OWNED BY JAMES A. GODWIN AND LOCATED ON SR 1719 (POWELL AVENUE). MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #4) RESOLUTION SURPLUS AUCTION INTERIM CITY MANAGER AUTRY STATED THAT PURSUANT TO N.C.G.S. 160A -270, THE COUNCIL WILL FIND ATTACHED A RESOLUTION WHICH AUTHORIZES INTERIM CITY ( MANAGER RONALD AUTRY TO HOLD A PUBLIC AUCTION TO SELL SURPLUS EQUIPMENT ON SATURDAY, JUNE 1, 2002 AT 9:00 A.M. AT THE PUBLIC WORKS IMPOUND LOT. MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER ROBINSON TO ADOPT A RESOLUTION WHICH AUTHORIZES INTERIM CITY MANAGER RONALD AUTRY TO HOLD A PUBLIC AUCTION TO SELL SURPLUS EQUIPMENT ON SATURDAY, JUNE 1, 2002 AT 9:00 A.M. AT THE PUBLIC WORKS IMPOUND LOT. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #5) RELEASE OF PROPERTY 500 NORTH MAGNOLIA AVENUE MOTION BY COUNCILMEMBER ROBINSON, SECONDED BY COUNCILMEMBER TART TO ADD RELEASE OF PROPERTY -500 NORTH MAGNOLIA AVENUE AS AN ITEM OF DECISION TO THE AGENDA. MOTION UNANIMOUSLY APPROVED. INTERIM CITY MANAGER AUTRY STATED THAT MR. WILLIE FAIRLEY PROPOSES TO TRANSFER A VACANT LOT AT THE SOUTHEAST CORNER OF EAST COLE STREET AND NORTH MAGNOLIA AVENUE TO MS. DAPHNE M. MANESS. HE ADDED THIS LOT IS PART OF 500 NORTH MAGNOLIA AVENUE WHICH WAS RENOVATED UNDER A COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT (CDBG). MR. AUTRY STATED THAT ATTACHED IS A LETTER FROM THE NORTH CAROLINA DEPARTMENT OF COMMERCE AUTHORIZING THE CITY OF DUNN TO RELEASE THE VACANT LOT OF THE PROPERTY LOCATED AT 500 NORTH MAGNOLIA AVENUE. JERRY HOFFMAN, GENERAL MANAGER OF HORTON HOMES STEPPED FORWARD AND SHOWED THE COUNCIL A MAP OF THE PROPERTY. HE STATED THAT THERE WERE TWO PIECES OF PROPERTY. HE ADDED THAT ONE PIECE OF PROPERTY ON MAGNOLIA AVENUE TOOK UP 15' AND THE OTHER PIECE TOOK UP THE REMAINDER OF THE PROPERTY. HE FURTHER STATED ATTORNEY RICK BUTLER HAD PREPARED A RELEASE DEED. COUNCILMEMBER TART ASKED MR. HOFFMAN IF HE WAS ASKING FOR THE 15' PIECE OF PROPERTY TO BE RELEASED. MR. HOFFMAN RESPONDED NO. HE STATED THAT THERE WAS A 15' PIECE ON MAGNOLIA AVENUE AND ANOTHER PIECE WITH APPROXIMATELY 200'. HE ADDED THEY WANTED TO TAKE IN 120' TO 150' OF THE PIECE THAT HAS THE DEED OF TRUST AGAINST IT AND INCORPORATE A SEPARATE DEED SO THEY CAN PLACE A NEW MANUFACTURED HOME THERE. HE FURTHER STATED THE DEED OF TRUST WAS ON 500 NORTH MAGNOLIA AVENUE WHICH ALREADY HAS A HOUSE ON IT. 835 MR. HOFFMAN STATED THE EXISTING HOUSE WITH THE DEED OF TRUST AGAINST IT IS ON THE CORNER AND WILL REMAIN INTACT ON THIS PROPERTY. HE ADDED THAT BASED ON INFORMATION RECEIVED FROM ATTORNEY RICK BUTLER AND THE NC DEPARTMENT OF COMMERCE DIVISION OF COMMUNITY DEVELOPMENT, THERE IS NO REASON THE PROPERTY VALUE OF THE EXISTING HOME WILL DECREASE BY CUTTING AWAY THIS PORTION OF LAND AND IT WILL NOT AFFECT THE DEED OF TRUST. HE FURTHER STATED THIS DEED OF TRUST WILL CEASE IN TWO YEARS. MR. HOFFMAN STATED THIS DEED OF TRUST IN THE AMOUNT OF $17,500.00 WAS TAKEN OUT IN THE YEAR 1997. HE ADDED $2,500.00 HAS BEEN PAID EVERY YEAR AND IN JULY, 2002 THE BALANCE WILL BE $5,000.00. HE FURTHER STATED NEXT YEAR THE BALANCE WILL BE DOWN TO $2,500.00. MR. HOFFMAN STATED THEY WERE ASKING FOR THIS PROPERTY TO BE DIVIDED TO ALLOW A NEW MANUFACTURED HOME TO BE PLACED THERE. MAYOR PRO -TEM WOMBLE ASKED MR. HOFFMAN IF THEY RELEASED THIS PARTICULAR PIECE, THEN WHAT WOULD BE LEFT. MR. HOFFMAN RESPONDED THE HOUSE AND LOT ON THE CORNER OF MAGNOLIA AND CLEVELAND. HE ADDED THEY WANT TO PUT A NEW MANUFACTURED HOUSE ON THE CORNER OF MAGNOLIA AND CARR. INTERIM CITY MANAGER AUTRY STATED HE HAD TALKED WITH DAVE HOLMES, WHO WAS ONCE THE COMMUNITY DEVELOPMENT COORDINATOR. HE ADDED THAT MR. HOLMES SAID THIS WAS ROUTINELY DONE THROUGHOUT THE STATE AND IT WAS HIS RECOMMENDATION TO RECEIVE THE LETTER FROM THE DEPARTMENT OF COMMERCE FOR THE RELEASE. HE FURTHER STATED THE LETTER FROM THE NC DEPARTMENT OF COMMERCE AUTHORIZES THE CITY TO RELEASE THE VACANT PROPERTY BUT THE HOUSE AND 100' X 120' LOT WOULD REMAIN INTACT WITH THE DEED OF TRUST UNTIL IT IS PAID OFF. MAYOR PRO -TEM WOMBLE ASKED MR. HOFFMAN IF THERE WERE ANY OTHER DEEDS OF TRUST AGAINST THIS PROPERTY. MR. HOFFMAN RESPONDED THAT A TITLE SEARCH REVEALED NONE. MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER BASS TO AUTHORIZE THE MAYOR TO SIGN THE DOCUMENT PREPARED BY ATTORNEY RICK BUTLER AND THE COUNCILMEMBERS WILL SIGN AS TRUSTEES TO RELEASE THE VACANT LOT OF THE PROPERTY LOCATED AT 500 NORTH MAGNOLIA AVENUE. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #6) DUNN ERWIN TRAIL INTERIM CITY MANAGER AUTRY STATED THAT MR. JOHN SNIPES, VICE - CHAIRMAN OF THE EXECUTIVE COMMITTEE OF THE DUNN ERWIN TRAIL HAS REQUESTED TO APPEAR BEFORE THE CITY COUNCIL TO GIVE AN UPDATE ON THE STATUS OF THE DUNN ERWIN TRAIL. MR. SNIPES STEPPED FORWARD AND PROVIDED COPIES OF THE POWER POINT PRESENTATION TO THE COUNCIL. MR. SNIPES ADDRESSED MAYOR OUDEH AND THE CITY COUNCIL BY STATING THAT HE REPRESENTED THE NORTH CAROLINA RAIL TRAILS AND THE DUNN ERWIN TRAIL EXECUTIVE COMMITTEE. HE ADDED THAT HE WOULD LIKE TO SPEAK TO THE MAYOR AND CITY COUNCIL ABOUT THE DUNN ERWIN TRAIL AND ULTIMATELY ASK FOR A RESOLUTION OF ENDORSEMENT FOR THIS PROJECT. MR. SNIPES STATED THAT HE WANTED TO BRING THE COUNCIL UP TO DATE ON HOW THE TRAIL STARTED, WHERE THE TRAIL IS PRESENTLY AND WHERE IT IS HEADED. HE ADDED THAT THE DUNN ERWIN TRAIL WAS THE FIRST RAILROAD CORRIDOR IN NORTH CAROLINA TO BE PLACED IN A LAND TRUST. HE FURTHER STATED THAT UNDER THESE FEDERAL GUIDELINES, ABERDEEN ROCKFISH RAILROAD GAINED TAX INCENTIVES BY ENTERING INTO AN AGREEMENT WITH THE NC RAIL TRAILS. MR. SNIPES STATED THIS AGREEMENT PROVIDES FOR NON - MOTORIZED RECREATIONAL USE OF THE CORRIDOR WHILE ALSO PRESERVING THE CORRIDOR FOR FUTURE RAIL TRANSPORTATION IF NEEDED. HE ADDED THAT IN THE SPRING OF 2000, WITH THE HELP AND SUPPORT OF THE COUNTY AND BOTH AREA CHAMBERS OF COMMERCE, A COMMITTEE WAS FORMED AND THE DEVELOPMENT OF THE TRAIL BEGAN MOVING FORWARD. HE FURTHER STATED THAT BY FEBRUARY, 2001 THE RAILS AND TIES WERE REMOVED AND PROCEEDS FROM THE SALE AND RECYCLING OF THESE ITEMS WERE PROVIDING FUNDS FOR THE INITIAL TRAIL BED PREPARATION ALONG THE 5.3 MILE CORRIDOR. MR. SNIPES STATED THAT A CANADIAN COMPANY PERFORMED THE INITIAL PREPARATION OF THE TRAIL BED BY USING A NEW MACHINE NEVER USED IN THIS PART OF THE COUNTRY. HE ADDED THAT THIS MACHINE CRUSHED AND COMPACTED THE RAIL BED AND PROVIDED AN INITIAL TRAIL SURFACE MAKING FUTURE PAVING EASIER AND LESS COSTLY. HE FURTHER STATED THE USE OF THIS NEW MACHINE RESULTED IN MEDIA EXPOSURE THROUGHOUT THE STATE FOR DUNN, ERWIN AND HARNETT COUNTY. MR. SNIPES STATED THIS EXPOSURE GAVE A POSITIVE IMPRESSION OF SMALL TOWN NORTH CAROLINA. HE ADDED THAT IN THE SPRING OF 2001, HARNETT COUNTY IN mm CONJUNCTION WITH A SMALL GRANT FROM ADOPT -A- TRAIL, SPONSORED A PROPOSAL TO BE DRAWN BY THE LANDSCAPE AND ARCHITECTURE GRADUATE CLASS OF NC STATE UNIVERSITY. MR. SNIPES STATED A PUBLIC MEETING WAS HELD IN THE ERWIN COMMUNITY BUILDING WHICH ALLOWED THE CITIZENS OF HARNETT COUNTY TO SHARE THEIR IDEAS CONCERNING THE TRAIL WITH THE GRADUATE STUDENTS OF NC STATE. HE ADDED THAT THE STUDENTS THEN TOOK BACK INFORMATION AND DEVELOPED WHAT IS NOW THE DUNN ERWIN TRAIL MASTER PLAN. HE FURTHER STATED THAT SINCE THE MASTER PLAN IS DEVELOPED, ADDITIONAL FUNDING WAS NEEDED TO KEEP THE PROJECT MOVING FORWARD. MR. SNIPES STATED WITH RECENT BUDGET CONSTRAINTS, HE KNEW THAT CITY AND COUNTY FUNDS WERE LIMITED SO IN JULY, 2001, HIS COMMITTEE TURNED TO THE J NATIONAL PARKS AND RECREATION SERVICE FOR A $50,000.00 GRANT. HE ADDED THIS GRANT WAS CONTINGENT UPON A LOCAL MATCH OF $12,500.00. HE FURTHER STATED THE EXECUTIVE COMMITTEE PROVIDED THIS MATCH THROUGH MANY VOLUNTEER HOURS. MR. SNIPES STATED THAT THE NC DEPARTMENT OF TRANSPORTATION DONATED $40,000.00 WORTH OF SIGNAGE. HE ADDED THAT DOT PROVIDED THE ENGINEERING, CONSTRUCTION AND PLACEMENT OF ALL THE SIGNS AT EACH TRAIL INTERSECTION. HE FURTHER STATED THAT IN MARCH OF 2002, ANOTHER ADOPT -A -TRAIL GRANT IN THE AMOUNT OF $5000.00 WAS RECEIVED. MR. SNIPES STATED THIS GRANT ENABLED THEM TO BEGIN THE GRANITE SCREENING PROCESS. HE ADDED THE GRANITE SCREENINGS ARE A THIN LAYER OF GRANITE FINES ALMOST AS HARD AS CONCRETE. HE FURTHER STATED THIS WILL MAKE FUTURE PAVING OF THE TRAIL LESS COSTLY. MR. SNIPES STATED THIS IS A SHORT SUMMARY OF THE PROGRESS OF THE TRAIL IN THE LAST TWO YEARS. HE ADDED THAT MANY CONTRIBUTIONS HAVE BEEN GIVEN BY MANY INDIVIDUALS AND BUSINESSES INCLUDING DUNN AND ERWIN CHAMBERS, DUNN AND ERWIN PUBLIC WORKS, HARNETT COUNTY, THE DAILY RECORD, THE COMMUNITY LEADER, WELLS CONSTRUCTION, HARNETT TRACTOR COMPANY, MANY PRIVATE BUSINESSES AND ESPECIALLY THOMAS JERNIGAN OF THE DUNN PUBLIC WORKS DEPARTMENT. MR. SNIPES SHOWED THE COUNCIL A SLIDE PRESENTATION OF BEFORE AND AFTER i PHOTOS OF THE TRAIL. MR. SNIPES STATED THIS TRAIL IS AN EXAMPLE OF HOW THINGS CAN GET DONE WHEN LOCAL CITIZENS WORK WITH THEIR LOCAL GOVERNMENTS AND EACH OTHER TO ACHIEVE GOALS. HE ADDED THAT THE DUNN ERWIN TRAIL HAS A POSITIVE IMPACT ON THE COMMUNITY WITHOUT CREATING A FINANCIAL BURDEN ON THE CITY COUNCIL AND MUNICIPALITIES. HE FURTHER STATED THEIR FUTURE GOALS INCLUDED COMPLETION OF THE GRANITE SCREENINGS ALONG THE REST OF THE TRAIL AND TO ASPHALT THE ENTIRE TRAIL. MR. SNIPES STATED THE ADOPT -A -TRAIL PROGRAM WILL START SOON WI-IICH WILL ENABLE A BUSINESS OR INDIVIDUAL TO SPONSOR A PORTION OF THE TRAIL AND BE RESPONSIBLE FOR CLEANING AND MAINTAINING THAT PORTION. HE ADDED THAT LANDSCAPE ENHANCEMENTS ARE PROPOSED AND THEY HAVE BEEN SELECTED TO BE A PART OF THE EAST COAST GREEN -WAY WHICH WILL CONNECT MAINE TO FLORIDA. HE FURTHER STATED THIS IS AN ONGOING NATIONAL PROJECT THEY ARE PROUD TO BE A PART OF THAT COULD POTENTIALLY HAVE A HUGE IMPACT ON TOURISM IN THIS AREA. MR. SNIPES STATED THAT OVER 5,000 VISITORS CAME TO THE AVERASBORO BATTLEFIELD RE- ENACTMENT A FEW WEEKS AGO AND THIS TRAIL CAN HELP TO ENHANCE TOURISM. HE ADDED HE IS NOT ASKING FOR MONEY, BUT FOR SUPPORT AND PARTICIPATION. HE FURTHER STATED THE DUNN ERWIN TRAIL COMMITTEE WILL BE HOSTING ANOTHER COUNTY -WIDE MEETING TO PRESENT THE OFFICIAL DUNN ERWIN TRAIL MASTER PLAN TO THE PUBLIC AT THE ERWIN COMMUNITY BUILDING ON MAY 16, 2002 AT 5:30 P.M. HE EXTENDED AN INVITATION TO THE CITY COUNCIL TO ATTEND THE MAY 16 MEETING AND AT THAT SAME TIME, HE WOULD LIKE TO PRESENT THE CITY OF DUNN WITH A COPY OF THE FINALIZED OFFICIAL TRAIL MASTER PLAN. MR. SNIPES INVITED THE COUNCIL TO THE OFFICIAL GRAND OPENING AND RIBBON CUTTING OF THE TRAIL TO BE HELD ON SATURDAY, JUNE 15, 2002 FROM 9:00 A.M. UNTIL 12:00 NOON. HE ADDED THAT AFTER JUNE 15, 2002 THE TRAIL WILL BE OPEN FOR PUBLIC USE. HE FURTHER STATED DURING THIS EVENT, THE CHAIRMAN OF THE EAST COAST GREEN -WAY WILL GIVE A SPEECH. MR. SNIPES ENCOURAGED THE COUNCIL TO PARTICIPATE IN THESE EVENTS. HE ADDED THAT HARNETT COUNTY AND THE PREVIOUS ERWIN CITY COUNCIL HAS ENDORSED THIS PROJECT AND IT IS HIS HOPE THAT THE DUNN CITY COUNCIL WILL ALSO ENDORSE THIS PROJECT. HE FURTHER STATED THAT WITH THE CITY'S ENDORSEMENT, IT WILL MEAN THAT BOTH DUNN AND ERWIN AS WELL AS THE COUNTY SUPPORTS THIS PROJECT AND 837 WILL GIVE THE TRAIL THE BEST CHANCE TO RECEIVE OTHER PUBLIC FUNDS THAT ARE AVAILABLE AND SPECIFICALLY INTENDED FOR NON - MOTORIZED RECREATIONAL PURPOSES. MR. SNIPES STATED THAT THE FUNDS THE RAIL TRAIL IS APPLYING FOR ARE NOT FUNDS INTENDED FOR ROADS OR MOTORIZED USES. HE ADDED THE FUNDS ARE STRICTLY FOR TRAILS. HE FURTHER STATED THAT THEY NEEDED THE ENDORSEMENT OF THE CITY COUNCIL. MR. SNIPES THANKED THE COUNCIL FOR THEIR CONSIDERATION AND STATED HE WOULD ANSWER ANY QUESTIONS THEY MAY HAVE. COUNCILMEMBER SUMNER STATED HIS INITIAL CONCERN WAS SAFETY. MR. SNIPES STATED THAT SAFETY IS NOT AN ISSUE ANY MORE THAN ON A PUBLIC STREET OR PUBLIC PARK. HE ADDED THEY WOULDN'T CONDONE SOMEONE WALKING THE TRAIL AT NIGHT ANYMORE THAN WALKING DOWN A PUBLIC STREET OR BEING IN A PUBLIC PARK AT NIGHT. MR. SNIPES STATED THAT A $50,000.00 GRANT FROM THE NATIONAL PARKS AND RECREATION WAS EARMARKED FOR SAFETY DEVICES. HE ADDED THERE WILL BE EMT SIGNAGE AND MILE MARKERS SO THAT EMERGENCY VEHICLES WILL KNOW WHERE THEY CAN ENTER THE RAIL TRAIL FOR EMERGENCIES. COUNCILMEMBER TART ASKED MR. SNIPES WHAT DID HE FORESEE AS CITY EXPENDITURES FOR THE TRAIL. MR. SNIPES RESPONDED MINIMAL LANDSCAPING. MR. SNIPES STATED THE INITIAL SET -UP FEE, PAVING FEE AND INITIAL COST HAS NOT BEEN PASSED ON TO THE CITY AND HE WAS HOPING THE CITY WOULD TAKE THIS AS PART OF THEIR CITY MOWING WHICH WOULD BE MINIMAL. COUNCILMEMBER TART ASKED MR. SNIPES IF HE THOUGHT THERE WOULD BE ENOUGH FUNDING TO CONTINUE PAVING THE TRAIL TO DUNN. MR. SNIPES RESPONDED YES, BUT IT WAS IMPERATIVE TO HAVE A RESOLUTION OF ENDORSEMENT FROM EACH MUNICIPALITY AND THE COUNTY TO LET THE HOLDERS OF THE GRANT KNOW THERE IS SUPPORT FROM NOT ONLY THE CITIZENS BUT THE AREA CITIES AND COUNTY. COUNCILMEMBER SUMNER STATED HE THOUGHT THIS WAS A GREAT PROJECT BUT ASKED IF THERE WOULD BE A PROBLEM PROTECTING THE RAIL TRAIL. INTERIM CITY MANAGER AUTRY STATED HE DID NOT SEE A PROBLEM IN THE CITY OF DUNN'S PORTION OF THE TRAIL. HE STATED THIS AREA IS WIDE OPEN FROM GLEN EAGLES SUBDIVISION BACK TO LAYTON AND MCKAY AVENUE. HE ADDED HE DID NOT SEE THIS AS A MAJOR ISSUE AS THE COUNTY AREA MAY HAVE. MAYOR OUDEH ASKED MR. SNIPES IF THERE WOULD BE ANY OBJECTIONS FROM THE DUNN ERWIN TRAIL IF THE CITY ENDORSED THIS PROJECT BUT THE CITY COUNCIL BE KEPT INFORMED OF WHAT IS BEING DONE. MR. SNIPES RESPONDED HE WOULD BE HAPPY TO GIVE AN ANNUAL REPORT. COUNCILMEMBER ROBINSON ASKED MR. SNIPES WHAT HOURS WOULD THE TRAIL BE OPEN. MR. SNIPES STATED IT WOULD BE OPEN DURING DAY LIGHT HOURS ONLY. MS. JOY WILLIAMS, AN AUDIENCE MEMBER ASKED MR. SNIPES HOW WOULD SHE GET HELP IF SHE NEEDED IT ON THE TRAIL, HOW MANY PEOPLE ARE EXPECTED TO USE THIS TRAIL AND HOW OFTEN WOULD THE POLICE PATROL THE TRAIL. MR. SNIPES RESPONDED THAT HIS FAMILY WALKED IN PAIRS AND SAFETY PHONES MAY BE INSTALLED ON THE TRAIL. HE FURTHER STATED THAT HIS COMMITTEE ALONG WITH DUNN, ERWIN AND THE COUNTY COLLECTIVELY WILL DO THEIR BEST TO ENSURE THE SAFETY ON THE TRAIL AND ADEQUATELY PROTECT THE CITIZENS. MAYOR OUDEH SUGGESTED IF THE AUDIENCE HAD ANY OTHER QUESTIONS, TO TALK WITH MR. SNIPES AFTER THE MEETING. COUNCILMEMBER TART RECOGNIZED THE STUDENTS WHO PARTICIPATED IN THE LEADERS OF TOMORROW PROGRAM. STUDENTS STOOD AND RECEIVED APPLAUSE FROM THE AUDIENCE. MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER BASS TO GO INTO CLOSED SESSION TO CONSIDER AND DISCUSS THE QUALIFICATIONS, COMPETENCE, CHARACTER, FITNESS AND CONDITIONS OF INITIAL EMPLOYMENT OF A PUBLIC EMPLOYEE NAMELY PERSPECTIVE CITY MANAGER BRIAN FUNDERBURK PURSUANT TO N.C.G.S. SECTION 143- 318.11 AT 7:44 P.M. MOTION UNANIMOUSLY APPROVED. CLOSED SESSION NO ACTION WAS TAKEN DURING CLOSED SESSION. BY UNANIMOUS CONSENT, THE CLOSED SESSION ADJOURNED AT 8:59 P.M. LAU MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER BASS TO APPROVE THE MINUTES TAKEN BY ATTORNEY WILEY POPE OF THE MAY 2, 2002 CLOSED SESSION. MOTION UNANIMOUSLY APPROVED. MAYOR OUDEH RECONVENED THE REGULAR COUNCIL MEETING AT 9:00 P.M. MOTION BY COUNCILMEMBER SUMNER, SECONDED BY MAYOR PRO -TEM WOMBLE TO RESCIND OFFER OF EMPLOYMENT TO BRIAN FUNDERBURK. MOTION UNANIMOUSLY APPROVED. MOTION BY COUNCILMEMBER ROBINSON, SECONDED BY COUNCILMEMBER BASS TO EXTEND AN OFFER OF EMPLOYMENT TO MICHAEL USKIEWICZ CONTINGENT UPON THE TERMS AGREED UPON BY THE CITY COUNCIL IN CLOSED SESSION. MOTION UNANIMOUSLY APPROVED. MAYOR OUDEH STATED THAT REGRETTABLY, COUNCILMEMBER CAROLYN MCDOUGAL RESIGNED HER POSITION ON APRIL 30, 2002. HE ADDED THAT HER PRESENCE WOULD BE MISSED AND WISHED HER THE BEST. HE FURTHER STATED A MOTION WOULD NEED TO BE MADE TO ACCEPT HER RESIGNATION. MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER ROBINSON TO ACCEPT THE RESIGNATION OF CAROLYN MCDOUGAL AS COUNCILMEMBER EFFECTIVE APRIL 30, 2002. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #7) INFORMATION MAYOR OUDEH ASKED IF THERE WAS ANY OTHER INFORMATION COUNCIL WOULD LIKE TO DISCUSS. MAYOR OUDEH STATED THAT THE LAWYER HAD A PRESS RELEASE FOR THE MEDIA AND THEY ARE WELCOME TO TALK WITH HIM AFTER THE MEETING. MAYOR PRO -TEM WOMBLE SUGGESTED SCHEDULING A BUDGET WORK SESSION FOR THE 2002 -2003 BUDGET. THE COUNCIL AGREED TO MEET ON MONDAY, MAY 13, 2002 AT 6:00 P.M. FOR A BUDGET WORK SESSION FOR THE 2002 -2003 BUDGET. COUNCILMEMBER SUMNER ASKED MR. AUTRY FOR AN UPDATE ON THE FRIENDLY ROAD PROJECT. INTERIM CITY MANAGER AUTRY STATED THE SEWER LINES HAVE BEEN INSTALLED AND HE HAS TALKED WITH THE ENGINEERS WHO HAVE GIVEN NOTICE TO PROCEED TO JOHNSON BROTHERS. HE ADDED THAT A PRE- CONSTRUCTION CONFERENCE WILL BE HELD NEXT WEEK TO CONFIRM THE GO -AHEAD FOR THE GRADING. HE FURTHER STATED EVERYTHING IS GOING AS ANTICIPATED AND AS SOON AS GRADING IS COMPLETED, RESURFACING WILL START. 639 WITH NO FURTHER DISCUSSION, THE FOLLOWING BURIAL RIGHTS WERE EXECUTED: I. CROMARTIE- MILLER -LEE FUNERAL HOME AND HEIRS, LOT 47, BLOCK BB, SPACE(S) 3- 4 -7 -8, MEMORIAL CEMETERY. 2. CROMARTIE- MILLER -LEE FUNERAL HOME AND HEIRS, LOT 1, BLOCK 00, SPACE 3, GREENWOOD CEMETERY. 3. DANNY & BRENDA MCLEOD AND THEIR HEIRS, LOT 54, BLOCK Y, SPACE(S) 1- 2 -5 -6, GREENWOOD CEMETERY. 4. DAFFORD FUNERAL HOME AND HEIRS, LOT 3, BLOCK 13, SPACE 8, RESTHAVEN CEMETERY. 5. DAFFORD FUNERAL HOME AND HEIRS, LOT 58, BLOCK 11, SPACE(S) 5 -6, RESTHAVEN CEMETERY. 6. WRIGHT H. & THELMA CADWELL AND THEIR HEIRS, LOT 33, BLOCK 2, SPACE(S) 7 -8, RESTHAVEN CEMETERY. 7. MELVIN & FRANCES WRIGHT AND THEIR HEIRS, LOT 83, BLOCK 15, SPACE(S) 3- 4- 6 -7 -8, RESTHAVEN CEMETERY. 8. MS. HELEN LOUISE SMITH AND HER HEIRS, LOT 2, BLOCK 13, SPACE(S) 1- 2 -3 -4, RESTHAVEN CEMETERY. 9. MS. IRENE GLOVER AND HER HEIRS, LOT 7, BLOCK Y, SPACE(S) 1- 2 -5 -6, GREENWOOD CEMETERY. WITH NO i S E A�- r� r A •• \ AT /1 / 1� .. F / . � . + . Q . ` ••' ` DEBRA G. WEST DEPUTY CITY CLERK THE MEETING WAS ADJOURNED AT 9:05 P.M. l AYOR