Loading...
02072002799 MINUTES CITY OF DUNN DUNN, NORTH CAROLINA THE CITY COUNCIL OF THE CITY OF DUNN HELD A REGULAR MEETING ON THURSDAY, FEBRUARY 07, 2002, AT 7:00 P.M. IN THE DUNN MUNICIPAL BUILDING. PRESENT WAS MAYOR ABRAHAM OUDEH, MAYOR PRO -TEM MIKE WOMBLE, COUNCILMEMBERS CAROLYN MCDOUGAL, TOBY SUMNER, GEORGE ROBINSON, JOEY TART, AND PAUL BASS. ALSO PRESENT WAS INTERIM CITY MANAGER RONNIE AUTRY, CAPTAIN MORRY DENNING, FINANCE DIRECTOR RENEE' DAUGHTRY, RECREATION DIRECTOR PERRY HUDSON, CHIEF BUILDING INSPECTOR SHANE HUDSON, CITY ENGINEER ED POWELL, INTERIM HUMAN RESOURCES OFFICER MOSES GALLION, CITY ACCOUNTANT DEBBIE WILLIAMS, CITY PLANNER/CODE ENFORCEMENT OFFICER KELLY BOLLINGER, FIRE CHIEF AUSTIN TEW, PUBLIC WORKS SUPERINTENDENT THOMAS JERNIGAN, LIBRARIAN DEBORAH MELVIN, AND DAILY RECORD REPORTER LISA FARMER. DEBRA WEST WAS APPOINTED DEPUTY CITY CLERK FOR THE PURPOSE OF THE CITY COUNCIL MEETING AND WILL REMAIN IN THAT CAPACITY UNTIL A PERMANENT CLERK IS APPOINTED. INVOCATION MAYOR OUDEH OPENED THE MEETING AT 7:00 P.M. AND ASKED GEORGE ROBINSON TO GIVE THE INVOCATION. AFTERWARDS, THE PLEDGE OF ALLEGIANCE WAS REPEATED. MAYOR OUDEH CLOSED THE REGULAR MEETING AND OPENED PUBLIC HEARINGS AT 7:04 P.M. PUBLIC HEARINGS REZONING REQUEST GUY BERL'TICH INTERIM CITY MANAGER RONNIE AUTRY STATED THAT NO ACTION WOULD BE TAKEN ON THIS REQUEST. HE ADDED AFTER FURTHER REVIEW, IT WAS FOUND THIS PROPERTY WAS REZONED IN 1998 BY THE ORIGINAL OWNER BEFORE IT WAS SOLD AND NEVER RECORDED ON THE CITY'S MAPPING SYSTEM. CODE AMENDMENT SECTION 22 -141 (12) INTERIM CITY MANAGER RONNIE AUTRY STATED THAT THE PUBLIC HAS BEEN NOTIFIED THAT ORAL AND WRITTEN COMMENTS WOULD BE HEARD AND RECEIVED CONCERNING THE REQUEST BY SOUTHEASTERN TRANSFORMER COMPANY TO AMEND SECTION 22 -141 (12) OF THE DUNN CITY CODE AS FOLLOWS: "PUBLIC OR PRIVATE UTILITY STORAGE AND SERVICE YARDS, FENCE ENCLOSED." HE ADDED THAT THE PUBLIC HEARING WAS DULY ADVERTISED ON JANUARY 24, 2002 AND JANUARY 31, 2002. ALSO, THE PLANNING BOARD MET ON JANUARY 8, 2002 AND RECOMMENDED APPROVAL OF THE REQUEST. A COPY OF THE APPLICATION, MINUTES OF THE PLANNING BOARD AND OTHER PERTINENT DATA IS ATTACHED UNDER ITEM V 1 -2 MAYOR OUDEH ASKED IF THERE WAS ANYONE PRESENT TO SPEAK FOR OR AGAINST THIS REQUEST. HEARING NONE, MAYOR OUDEH CLOSED THE PUBLIC HEARING AND RECONVENED THE REGULAR COUNCIL MEETING AT 7:05 P.M. CONSENT ITEMS INTERIM CITY MANAGER RONNIE AUTRY ASKED IF THERE WERE ANY CONSENT ITEMS THAT COUNCIL WISHED TO PULL FOR FURTHER DISCUSSION. MAYOR PRO -TEM MIKE WOMBLE ASKED THAT ITEM #3 (RECREATION BIDS ON PLAYGROUND EQUIPMENT & ITEM #5 (BUDGET AMENDMENTS) BE PULLED. MINUTES - COUNCIL CONSIDERED APPROVAL OF MINUTES OF THE JANUARY 10, 2002 SPECIAL CALL MEETING. MINUTES - COUNCIL CONSIDERED APPROVAL OF AMENDED MINUTES OF THE DECEMBER 6, 2001 MEETING. TAX RELEASES /REFUNDS- COUNCIL CONSIDERED APPROVAL OF TAX RELEASESIREFUNDS #81- #102 F A MOTION WAS RECEIVED BY MAYOR PRO -TEM MIKE WOMBLE TO APPROVE ALL CONSENT ITEMS MINUS #3 & 95, SECONDED BY GEORGE ROBINSON. MOTION UNANIMOUSLY APPROVED. MAYOR PRO -TEM MIKE WOMBLE REQUESTED ITEM #3(BIDS FOR PLAYGROUND EQUIPMENT) BE INSERTED UNDER ITEMS FOR DECISION. MAYOR PRO -TEM MIKE WOMBLE STATED THAT IN REFERENCE TO ITEM #5 BUDGET AMENDMENT #51, HE REALIZED THE CITY'S LIABILITY INSURANCE PREMIUMS WERE HIGHER THAN PREVIOUSLY BUDGETED FOR. HE ASKED INTERIM CITY MANAGER AUTRY IF THE PREVIOUSLY APPROVED LINE ITEM FOR HWY 421 LANDSCAPING WAS BEING ELIMINATED. INTERIM CITY MANAGER AUTRY RESPONDED YES. HE ADDED THIS PROJECT WOULD BE DELAYED FOR ONE YEAR DUE TO WORKING OUT ENCROACHMENTS WITH THE DEPARTMENT OF TRANSPORTATION (DOT). HE FURTHER STATED THIS PROJECT WOULD BE ON HOLD UNTIL FALL 2002 AND WILL HAVE TO BE BROUGHT BACK UP FOR THE NEXT BUDGET. BUDGET AMENDMENTS - MOTION BY MAYOR PRO -TEM WOMBLE TO APPROVE BUDGET AMENDMENTS #50453 AS PRESENTED, SECONDED BY TOBY SUMNER. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #1) ITEMS FOR DECISION CODE AMENDMENT SECTION 22 -141 (12) INTERIM CITY MANAGER AUTRY STATED THAT A REQUEST WAS RECEIVED FROM SOUTHEASTERN TRANSFORMER COMPANY TO AMEND SECTION 22 -141 (12) OF THE DUNN CITY CODE AS FOLLOWS: "PUBLIC OR PRIVATE UTILITY STORAGE AND SERVICE YARDS, FENCE ENCLOSED." MR. AUTRY STATED THAT THE PLANNING BOARD MET ON JANUARY 8, 2002 AND RECOMMENDED APPROVAL OF THIS REQUEST. HE ADDED THAT THIS WOULD ALLOW THEM TO REBUILD IF THERE WAS A FIRE THAT DESTROYED OVER 50% OF THEIR PROPERTY AND IF CODE WAS NOT AMENDED THEY WOULD NOT BE ALLOWED TO REBUILD ON EXISTING SITE. MOTION MADE BY PAUL BASS, SECONDED BY TOBY SUMNER TO APPROVE THE RECOMMENDATION OF THE PLANNING BOARD TO AMEND SECTION 22 -141 (12) OF THE DUNN CITY CODE ALLOWING PUBLIC OR PRIVATE UTILITY STORAGE AND SERVICE YARDS, FENCE ENCLOSED. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT 42) STREET CLOSING -HOOD STREET INTERIM CITY MANAGER AUTRY STATED THAT THE ADJOINING PROPERTY OWNERS HAVE REQUESTED THE STREET (HOOD STREET) BETWEEN THEIR PROPERTY LOCATED ON THE 1300 BLOCK OF NORTH ELLIS AVENUE BE CLOSED PERMANENTLY. HE ADDED THE RESOLUTION OF INTENT IS ATTACHED AND THE PUBLIC HEARING WILL BE HELD AT THE MARCH 7, 2002 MEETING IF APPROVED. HE FURTHER STATED THIS IS AN AREA THAT HAS NEVER BEEN PUBLICLY OPENED BETWEEN THE EXISTING PROPERTIES. COUNCILMEMBER BASS ASKED IF THIS STREET WAS USED FOR ANY BUSINESSES. INTERIM CITY MANAGER AUTRY RESPONDED NO. HE STATED TWO BUSINESSES USED IT ONLY FOR DRIVEWAY ENTRANCES. MOTION MADE BY COUNCILMEMBER SUMNER, SECONDED BY COUNCILMEMBER BASS TO ADOPT THE RESOLUTION OF INTENT TO AUTHORIZE A PUBLIC HEARING AT THE NEXT REGULAR COUNCIL MEETING. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT 0) BIDS - FRIENDLY ROAD PROJECT INTERIM CITY MANAGER AUTRY STATED BIDS WERE RECEIVED AND OPENED ON THURSDAY, JANUARY 29, 2002 FOR THE FRIENDLY ROAD PROJECT. HE ADDED THE LOW BIDDER WAS JOHNSON BROTHERS UTILITY & PAVING COMPANY WITH A BID OF $119,215.00. HE FURTHER STATED HE RECOMMENDED THE BID BE AWARDED TO JOHNSON BROTHERS UTILITY & PAVING COMPANY. HE STATED A BUDGET AMENDMENT WAS ATTACHED TO APPROPRIATE FUNDS FROM THE POWELL BILL FUND BALANCE. INTERIM CITY MANAGER AUTRY STATED THE COMPLETE CONSTRUCTION COST WITH TECHNICAL SERVICES & CONTINGENCIES WOULD BE APPROXIMATELY $145,000 FOR THE PROJECT. HE ADDED LAST YEAR THIS PROJECT WAS PROJECTED TO COST BETWEEN $200,000 AND $250,000. HE FURTHER STATED CITY ENGINEER, ED POWELL WAS PRESENT IF THERE WERE ANY QUESTIONS. COUNCILMEMBER JOEY TART STATED THE PRICE WAS CONSIDERABLY HIGHER SEVERAL MONTHS AGO COMPARED TO THE PRESENT PROPOSAL AND QUESTIONED IF DRAINAGE CORRECTIONS WOULD BE INCLUDED. CITY ENGINEER, ED POWELL STEPPED FORWARD AND RESPONDED YES. HE ADDED THE BIDS RECEIVED WERE ON THE SAME PLANS REVIEWED MONTHS AGO AND THIS WAS A VERY RIGHT TIME TO BID. HE FURTHER STATED AT THIS TIME CONSTRUCTION PRICES ARE AT THEIR LOWEST. CITY ENGINEER POWELL STATED THIS PROJECT WAS ESTIMATED ABOVE $200,0000 BUT THREE BIDS WERE RECEIVED AT $150,000. 00 EACH AND THE LOW BIDDER WAS $25,000.00 LESS THAN THE OTHERS. HE CITED THE REASON BEING NO WORK AND JOHNSON BROTHERS WAS A LOCAL FIRM THAT HAS WORKED WITH THE CITY OF DUNN FOR A LONG TIME. MAYOR OUDEH ASKED MR. POWELL WHO WOULD SUPERVISE THIS PROJECT. MR. POWELL RESPONDED DAVIS - MARTIN- POWELL ENGINEERS WOULD SUPERVISE THIS PROJECT CLOSELY. MAYOR PRO -TEM WOMBLE ASKED MR. POWELL IF DRAINAGE PROBLEMS WOULD BE CORRECTED IN THIS PROJECT. MR. POWELL RESPONDED YES. MAYOR PRO -TEM WOMBLE ASKED INTERIM CITY MANAGER AUTRY IF THE INDICATED ABSTRACT FOR FRIENDLY ROAD WAS CORRECT IN SHOWING APPROPRIATIONS WOULD COME FROM POWELL BILL FUND BALANCE. INTERIM CITY MANAGER AUTRY RESPONDED YES. MAYOR PRO -TEM WOMBLE STATED IT APPEARED THERE WOULD BE ENOUGH FUND ITEMS BUDGETED BUT NOT YET EXPENDED AND MAYBE THE FRIENDLY ROAD PROJECT COULD BE FUNDED WITH CURRENT EXPENDITURE OUT OF THE POWELL BILL. INTERIM CITY MANAGER AUTRY RESPONDED THAT CURRENT EXPENDITURE MONEY WOULD BE UTILIZED TO PUT A FINAL LAYER OF ASPHALT ON ELLIS AVENUE, WHERE WATER PROBLEMS EXIST. HE STATED IT WAS PURPOSELY LEFT NEEDING ANOTHER LAYER OF ASPHALT BECAUSE THE STATE REQUIRED IT TO BE PAVED TOO SOON. HE ADDED ELLIS AVENUE WAS SUPPOSE TO BE RESURFACED SIX MONTHS TO A YEAR AGO. HE FURTHER STATED THAT APPROXIMATELY $40,000.00 WOULD COVER THE COST TO OVERLAY THIS STREET AND THAT WOULD BE HIS RECOMMENDATION. COUNCILMEMBER BASS ASKED INTERIM CITY MANAGER AUTRY WOULD THIS SOLVE THE DRAINAGE PROBLEM ON ELLIS AVENUE. INTERIM CITY MANAGER AUTRY RESPONDED YES. MR. AUTRY STATED WITH THE CURRENT ASPHALT PRICES QUOTED PER TON, HE WANTED TO WORK WITH THE CONTRACTOR TO HONOR THAT SAME TONNAGE COST WHICH WOULD LOWER THE ESTIMATE TREMENDOUSLY. MAYOR PRO -TEM WOMBLE ASKED INTERIM CITY MANAGER AUTRY WOULD THERE STILL BE $170,000.00 UNEXPENDED. INTERIM CITY MANAGER AUTRY RESPONDED YES. HE ADDED THERE WOULD BE $40,000.00 COMING FROM GENERAL OPERATION UNDER LINE ITEM 4 (PAVING RESURFACING) AND TO PROPOSE ADDITIONAL STREETS WITH A GREAT NEED TO BE RESURFACED WHICH IS WHAT THIS ORIGINAL LINE ITEM IS FOR. MAYOR PRO -TEM WOMBLE STATED THEY SHOULD BE MORE CONSERVATIVE WITH THE POWELL BILL FUND BALANCE AND SUGGESTED THEY PROCEED WITH FRIENDLY ROAD BUT OTHER PROJECTS BE PUT ON HOLD UNTIL AFTER JULY 1, 2002. HE ADDED BY DOING THIS THERE WOULD BE FOUR CURRENT EXPENDITURE ACCOUNTS WITH APPROXIMATEY $170,000.00 IN THEM TO PAY FOR THE FRIENDLY ROAD PROJECT. MAYOR PRO -TEM WOMBLE ASKED INTERIM CITY MANAGER AUTRY IF THERE WERE OTHER PROJECTS THAT THE CITY WAS COMMITTED TO. MR. AUTRY RESPONDED NO BUT AT LEAST HALF THE FUNDS IN LINE ITEM 10 -572 -7300 WHICH WAS A MAINTENANCE ACCOUNT AND NOT JUST FOR RESURFACING WOULD BE USED THIS BUDGET YEAR. MAYOR PRO -TEM WOMBLE OFFERED A MOTION TO ACCEPT THE BID FROM JOHNSON BROTHERS WITH PROJECT BUDGET OF $145,000.00 BUT USE CURRENT EXPENDITURE ACCOUNTS TO FUND PROJECT. COUNCILMEMBER BASS STATED HE AGREED WITH MAYOR PRO -TEM WOMBLE BUT HE WANTED ELLIS AVENUE PROJECT COMPLETED. MAYOR PRO -TEM WOMBLE RESPONDED THERE SHOULD BE ENOUGH MONEY LEFT TO PAY FOR THE ELLIS AVENUE PROJECT. MAYOR OUDEH ASKED INTERIM CITY MANAGER AUTRY IF HE HAD RECEIVED ANY BIDS FOR THE ELLIS AVENUE PROECT. INTERIM CITY MANAGER AUTRY RESPONDED NO BUT mm BY APPROVING THE FRIENDLY ROAD PROJECT, HE HOPED TO NEGOTIATE WITH JOHNSON BROTHERS THE SAME LOW PRICES FOR ELLIS AVENUE. COUNCILMEMBER MCDOUGAL ASKED INTERIM CITY MANAGER AUTRY IF THERE WAS A LIST OF STREETS THAT NEEDED PAVING. MR. AUTRY RESPONDED YES. HE ADDED THERE WAS A LARGE LIST THAT DAVIS - MARTIN- POWELL & ASSOC. HAD RECOMMENDED. HE FURTHER STATED THE COUNCIL HAD NOT DISCUSSED THESE PRIORITY STREETS OR AMOUNT OF MONEY TO SPEND. CITY ENGINEER ED POWELL STATED WHEN THEY INITIALLY TALKED ABOUT FRIENDLY ROAD, THEY ALSO INCLUDED WELLONS, CURRITUCK AND TRACY LANE AND BY AWARDING THE CONTRACT FOR FRIENDLY ROAD TO JOHNSON BROTHERS THEY COULD NEGOTIATE THE OTHER STREETS. / MAYOR PRO -TEM WOMBLE STATED THE CURRENT EXPENDITURE ACCOUNTS AND AMOUNTS THAT COULD BE USED FOR THE FRIENDLY ROAD PROJECT WERE: 10 -572 -7300 @ 54,420.00, 10 -572 -8000 @ $80,200.00 AND 10 -572 -9000 @ $10,380.00 LEAVING APPROXIMATELY $30,000.00 TO GO TOWARD THE ELLIS AVENUE PROJECT. (BUDGET AMENDMENT #54 ATTACHMENT #4) COUNCILMEMBER SUMNER QUESTIONED WHEN WOULD OTHER STREETS BE RESURFACED. INTERIM CITY MANAGER AUTRY RESPONDED A LIST OF STREETS FROM DIFFERENT DISTRICTS COULD BE COMPOSED AND PRESENTED TO COUNCIL IN A WORK SESSION. COUNCILMEM13ER MCDOUGAL ASKED MR. AUTRY WASN'T THIS ISSUE DISCUSSED DURING THE LAST BUDGET RETREAT. CITY ENGINEERED POWELL RESPONDED YES. HE ADDED THERE WAS A LONG LIST OF STREETS AND THEY STILL HAVE THAT LIST OF PRIORITY STREETS. MOTION MADE BY MAYOR PRO -TEM MIKE WOMBLE, SECONDED BY PAUL BASS TO AWARD FRIENDLY ROAD CONTRACT TO JOHNSON BROTHERS UTILITY AND PAVING COMPANY. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #5) BIDS -SEWER COMBINATION JET -VAC TRUCI{ INTERIM CITY MANAGER AUTRY STATED BIDS WERE RECEIVED AND PUBLICLY OPENED ON MONDAY, FEBRUARY 4, 2002 FOR A SEWER COMBINATION JET -VAC TRUCK. HE ADDED THERE WERE FIVE BIDDERS WITH THE LOW BID BEING $183,944.00 AND THE HIGH V BID $201,389.00. HE FURTHER STATED THE LOW BID WAS SUBMITTED BY RODDERS AND JETS SUPPLY COMPANY IN THE AMOUNT OF $183,944.00. MR. AUTRY STATED DISCUSSIONS HAVE BEEN HELD WITH OTHER OWNERS OF THIS TYPE UNIT. HE ADDED $185,000.00 HAD BEEN BUDGETED OUT OF THE WATER FUND FOR THIS EQUIPMENT. HE FURTHER STATED HE RECOMMENDED AWARDING RODDERS & JETS SUPPLY COMPANY $183,944.00 FOR FURNISHING THE CITY OF DUNN A SEWER COMBINATION JET -VAC TRUCK. MR. AUTRY STATED WITH THE INFLOW INFILTRATION PROBLEMS IN THE CITY, THIS UNIT WOULD CLEAN THE SEWER LINES AND PREPARE THEM TO BE VIEWED BY THE NEW TV CAMERA SYSTEM. HE ADDED LETTERS HAD BEEN SENT TO THE STATE ADVISING THEM A NEW CAMERA HAD BEEN PURCHASED AND A NEW SEWER COMBINATION JET -VAC TRUCK WAS BEING CONSIDERED IN A GOOD FAITH EFFORT TO CORRECT INFLOW INFILTRATION PROBLEMS. COUNCILMEMBER BASS ASKED INTERIM CITY MANAGER AUTRY WOULD THE RECENT BUDGET SHORTFALLS AFFECT THE PURCHASING OF THIS EQUIPMENT. MR. AUTRY RESPONDED NO. HE ADDED THE BUDGET SHORTFALLS ARE IN THE GENERAL FUND AND THIS EQUIPMENT WOULD BE PURCHASED OUT OF THE WATER FUND. MAYOR PRO -TEM WOMBLE ASKED INTERIM CITY MANAGER AUTRY IF THERE WAS A BUDGET SURPLUS DEFICIT IN THE WATER FUND THIS YEAR. MR. AUTRY RESPONDED YES. HE ADDED $200,000.00 HAD BEEN APPROPRIATED IN THE WATER FUND FROM THE FUND BALANCE THIS YEAR. MAYOR PRO -TEM WOMBLE ASKED INTERIM CITY MANAGER AUTRY IF THE CITY WAS SPENDING $200,000.00 MORE THAN TAKING IN. MR. AUTRY RESPONDED YES. MAYOR PRO -TEM WOMBLE ASKED MR. AUTRY IF HE ANTICIPATED IT BEING HARDER TO COLLECT ENOUGH REVENUE TO PAY EXPENSES. MR. AUTRY RESPONDED THE CITY WOULD HAVE TO RE- EVALUATE THESE NUMBERS. INTERIM CITY MANAGER AUTRY STATED THIS WOULD BE THE LARGEST PIECE OF EQUIPMENT PURCHASE IN THE WATER FUND FOR THE NEXT 5 -10 YEARS. MAYOR PRO -TEM WOMBLE ASKED INTERIM CITY MANAGER AUTRY WHEN WAS THE TV CAMERA PURCHASED. MR. AUTRY RESPONDED IN THE SPRING, 2001 AT A COST OF APPROXIMATELY $70,000.00 :9 MAYOR PRO -TEM WOMBLE STATED HE WAS CONCERNED ABOUT THE ECONOMIC SLOW DOWN. HE ADDED HE UNDERSTOOD THE DIFFERENCE BETWEEN THE WATER, SEWER AND GENERAL FUND AND REALIZED THE $350,000.00 SHORTFALL DOES NOT DIRECTLY IMPACT THIS PURCHASE. HE FURTHER STATED THE CITY WAS SPENDING BEYOND THEIR MEANS IN THIS FUND AND THIS WOULD RESULT IN HIGHER WATER AND SEWER RATES TO MAINTAIN THE DEBT SERVICE. MAYOR PRO -TEM WOMBLE SUGGESTED THIS PURCHASE BE PUT ON HOLD AND RECONSIDERED IN THE UPCOMING BUDGET YEAR. COUNCILMEMBER BASS ASKED INTERIM CITY MANAGER AUTRY IF HE THOUGHT THIS PURCHASE WOULD INCREASE WATER AND SEWER RATES. INTERIM CITY MANAGER AUTRY RESPONDED NOT AT THIS TIME. HE ADDED THE SURPLUS BEING USED FROM THE FUND BALANCE THIS YEAR IS FOR THE PURCHASE OF THIS EQUIPMENT. rte, COUNCILMEMBER BASS STATED HE AGREED WITH MAYOR PRO -TEM WOMBLE CONCERNING THE MONEY BUT HE FELT IT WAS OWED TO THE CITIZENS AND EMPLOYEES TO PROVIDE THIS PIECE OF EQUIPMENT. COUNCILMEMBER ROBINSON STATED THIS EQUIPMENT WAS NEEDED TO CORRECT SEWER PROBLEMS. MAYOR PRO -TEM WOMBLE AGREED. HE STATED THIS PURCHASE COULD BE INCLUDED IN THE NEXT YEAR BUDGET IF THE CITY WAS NOT AS FINANCIALLY STRAPPED AND SUGGESTED IT BE DELAYED UNTIL THEN. COUNCILMEMBER ROBINSON STATED HE DISAGREED. HE ADDED HE DOESN'T SEE THE ECONOMY RECOVERING ANYTIME SOON. COUNCILMEMBER SUMNER ASKED MR. AUTRY IF THERE WAS ANY WAY TO PROJECT HOW MUCH MONEY WOULD BE SAVED IN LABOR AND EQUIPMENT BY PURCHASING THIS UNIT. MR. AUTRY RESPONDED THERE WOULD BE NO WAY TO DETERMINE THAT. HE STATED AS AN EXAMPLE THE CITY CREWS WERE WORKING ON HWY 421 FROM SAMPSON AVENUE TO PERRY BROTHERS AFTER MIDNIGHT ONE PARTICULAR NIGHT AND AFTER SIX HOURS OF WORKING, THE PRESENT SEWER JET WAS ONLY ABLE TO WASH 300' OF THE LINE TO BE VIEWED WITH THE TV CAMERA. HE FURTHER STATED THIS PROPOSED UNIT WOULD VACUUM ALL DEBRIS OUT OF THE LINE TO BE VIEWED BY THE CAMERA. INTERIM CITY MANAGER AUTRY STATED IN THE FALL, 2002, THE STATE WOULD BE MILLING HWY 421 TO RESURFACE AND IT WOULD BE REQUIRED THAT ALL THE SEWER LINES BE REPAIRED OR REPLACED BEFORE THIS STATE PROJECT. HE ADDED IF THE PROPOSED UNIT IS NOT PURCHASED, THEN THE CITY WOULD HAVE TO LOOK AT CONTRACTING THIS SERVICE. HE FURTHER STATED IF LINES ARE NOT REPAIRED, THE CITY COULD FACE STATE FINES FOR INFLOW INFILTRATION PROBLEMS. INTERIM CITY MANAGER AUTRY STATED REVENUES ARE NOT GOING TO INCREASE AND $200,000.00 HAS ALREADY BEEN APPROPRIATED OUT OF WATER FUND SURPLUS AND IF THE PURCHASE IS PUT OFF UNTIL NEXT YEAR, THE SAME REQUEST WILL BE BEFORE COUNCIL AGAIN. COUNCILMEMBER TART SUGGESTED SINCE THERE WAS ONLY 4 %2 MONTHS LEFT BEFORE THE NEW BUDGET, THAT THIS PURCHASE BE TABLED UNTIL THE NEW BUDGET IS IN PLACE AND THEN IT COULD BE DISCUSSED AT THAT TIME. MR. AUTRY RESPONDED REVENUES WOULD BE THE SAME FOR 2002 -2003 BUDGET AND COUNCIL WOULD BE ASKED TO FUND THIS EXPENDITURE FROM WATER FUND SURPLUS AGAIN AT THAT TIME. MR. AUTRY STATED THAT JULY 1, 2002 THERE WOULD BE ANOTHER $119,000.00 DEBT SERVICE PAYMENT FOR THE MILLION DOLLARS BORROWED FOR THE WATER PLANT CONSTRUCITON. MAYOR PRO -TEM WOMBLE ASKED INTERIM CITY MANAGER AUTRY IF A LEASE PURCHASE HAD BEEN CONSIDERED. MR. AUTRY RESPONDED NO. COUNCILMEMBER TART STATED HE WAS IN FAVOR OF THIS UNIT BUT IF THE CITY COULD NOT AFFORD TO PURCHASE THIS UNIT IN 4 %2 MONTHS, THEN THE CITY COULDN'T AFFORD IT NOW. COUNCILMEMBER SASS STATED MONEY HAD ALREADY BEEN APPROPRIATED AND A LEASE UNIT WOULD BE USED EVERYDAY AND IT WOULD BE BETTER TO OWN THAN TO LEASE. MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER ROBINSON TO PURCHASE A SEWER COMBINATION JET -VAC TRUCK FROM RODDERS & JETS SUPPLY COMPANY IN THE AMOUNT OF $183,944.00. MOTION CARRIED 4 -2 (ATTACHMENT #6) AYES: NOES: BASS WOMBLE ROBINSON TART SUMNER MCDOUGAL POLICE DEPT. - HOUSING AUTHORITY GRANT OFFICER INTERIM CITY MANAGER AUTRY STATED THAT ATTACHED THE COUNCIL WOULD FIND A LETTER FROM MRS. DARLENE MAYNARD FOR THE POLICE OFFICER ASSIGNED TO THE HOUSING AUTHORIITY. HE ADDED THEIR OPERATION IS IN CALENDER YEAR, AND THIS AMOUNT OF $4,788.03 HAS ALREADY BEEN BUDGETED IN THIS YEAR. HE FURTHER STATED THIS IS AN ANNUAL ITEM TO AUTHORIZE THE REIMBURSEMENT FROM THE HOUSING AUTHORITY TO THE CITY FOR THIS OFFICER. MOTION BY COUNCILMEMBER MCDOUGAL, SECONDED BY COUNCILMEMBER ROBINSON TO ACCEPT THIS REIMBURSEMENT FOR HOUSING AUTHORITY GRANT OFFICER. MOTION UNANIMOUSLY APPROVED. j CENTRALIZE DISPATCH SERVICES -EDDIE DRAUGHON INTERIM CITY MANAGER AUTRY STATED THIS ITEM WAS WITHDRAWN FROM MR. DRAUGHON. HE ADDED MR. DRAUGHON WOULD LIKE TO WAIT UNTIL DISPATCH INFORMATION WAS BROUGHT BACK FOR A PUBLIC HEARING. PROPOSAL FOR CENTRALIZE DISPATCH SERVICES STUDY INTERIM CITY MANAGER AUTRY STATED MAYOR PRO -TEM WOMBLE REQUESTED AT OUR PREVIOUS MEETING THAT THE COUNCIL CONSIDER INVESTIGATING THE CONSOLIDATION OF OUR COMMUNICATIONS CENTER (DISPATCH SERVICES) WITH HARNETT COUNTY. HE ADDED THE CITY OF DUNN IS CURRENTLY THE ONLY MUNICIPALITY IN HARNETT COUNTY CURRENTLY PROVIDING ITS OWN COMMUNICATIONS AT A COST OF APPROXIMATELY $370,000.00. HE FURTHER STATED SHOULD THE COUNCIL SUPPORT THIS PROPOSAL, THE CITY WOULD ASK HARNETT COUNTY TO CONSIDER THIS REQUEST AND DEVELOP A PLAN TO CONSOLIDATE OUR COMMUNICATION CENTERS. HE STATED ONCE THIS PLAN IS DEVELOPED, IT IS SUGGESTED THE CITY OF DUNN HOLD A PUBLIC HEARING AT THAT TIME TO HEAR COMMENTS FROM THE PUBLIC AND ONCE HEARING THESE COMMENTS, THE COUNCIL SHOULD THEN DISCUSS AND DECIDE THE ISSUE. COUNCILMEMBER ROBINSON ASKED WHY WAS THIS PLACED UNDER ITEMS FOR DECISION. INTERIM CITY MANAGER AURY RESPONDED THAT MAYOR PRO -TEM WOMBLE REQUESTED THIS BE AN ITEM OF DECISION TO HAVE A VOTE TO PROCEED WITH THIS STUDY. COUNCILMEMBER BASS QUESTIONED HOW COUNCIL COULD MAKE ANY DECISIONS WITHOUT KNOWING PRICES HARNETT COUNTY WOULD CHARGE. HE ADDED THAT THE MAYOR SHOULD APPOINT A COMMITTEE TO MEET WITH HARNETT COUNTY AND DISCUSS PRICES FOR THIS SERVICE. COUNCILMEMBER ROBINSON AGREED. HE ADDED THE CITY SHOULD HAVE THE CITY MANAGER AND CITY ATTORNEY IN PLACE BEFORE PURSUING THIS ISSUE. HE FURTHER STATED HE WOULD NOT WANT TO DISCUSS THIS UNTIL A CENTRAL STATION WAS IN PLACE, MAYOR OUDEH SUGGESTED HIMSELF ALONG WITH TWO OTHER COUNCILMEMBERS TO FORM A COMMITTEE TO MEET WITH THE COUNTY AND COME BACK BEFORE COUNCIL WITH FIGURES AND PROPOSAL FOR THIS SERVICE. MAYOR PRO -TEM WOMBLE STATED THIS IS EXACTLY WHAT HE IS ASKING FOR. HE ADDED THE COUNTY IS NOT REQUESTING THE CITY TO DO THIS. HE FURTHER STATED THIS IS SOMETHING THAT NEEDS TO BE DECIDED BY THE COUNCIL. MAYOR PRO -TEM WOMBLE STATED IF THE COUNTY IS WILLING TO LOOK AT THIS FOR THE CITY, THE COUNTY WOULD HAVE TO PROPOSE A PLAN ALONG WITH THE COST AND THIS COULD THEN BE COMPARED TO WHAT THE CITY IS CURRENTLY PAYING FOR THIS SERVICE. HE FURTHER ADDED BY KNOWING HOW THE COUNTY WOULD PROPOSE TO CONSOLIDATE THIS SERVICE, THEN THE COUNCIL WOULD HAVE THE FACTS AND AT THAT TIME THE PUBLIC COULD COMMENT ON THIS PLAN. MAYOR PRO -TEM WOMBLE SUGGESTED THE COUNCIL JOINTLY REQUEST THIS FROM THE COUNTY. MAYOR OUDEH ASKED FOR TWO VOLUNTEERS FROM THE COUNCIL TO FORM THIS COMMITTEE ALONG WITH HIMSELF. COUNCILMEMBER BASS AND MAYOR PRO -TEM WOMBLE VOLUNTEERED. MAYOR PRO -TEM WOMBLE STATED SINCE THIS IS A COMMITTEE, ALL THE MEETINGS WOULD BE PUBLIC. m MOTION MADE BY COUNCILMEMBER SUMNER, SECONDED BY COUNCILJvIEMBER TART TO AUTHORIZE A CENTRALIZE DISPATCH STUDY WITH MAYOR OUDEH, MAYOR PRO -TEM WOMBLE AND COUNCILMEMBER BASS AS A COMMITTEE. MOTION UNANIMOUSLY APPROVED. RECREATION -BIDS ON PLAYGROUND EQUIPMENT INTERIM CITY MANAGER AUTRY STATED THIS ITEM WAS APPROVED AS A CAPITAL PROJECT FOR REPLACING THE PLAYGROUND EQUIPMENT AT TART PARK. HE ADDED WITH THE BUDGET CONSTRAINTS, ONLY ONE PARK WAS BEING CONSIDERED EACH YEAR FOR PLAYGROUND EQUIPMENT REPLACEMENT. HE FURTHER STATED RECREATION DIRECTOR, PERRY HUDSON WAS PRESENT IF THERE WERE ANY QUESTIONS. INTERIM CITY MANAGER AUTRY STATED ONE MAIN CONCERN WAS THE SAFETY ISSUE ° \ OF THE PRESENT EQUIPMENT THERE NOW. HE ADDED THIS EQUIPMENT HAS TO BE REPLACED BECAUSE OF SAFETY ISSUES WITH OSHA AND NEW DESIGNS OF ?LAYGROUND EQUIPMENT. RECREATION DIRECTOR, PERRY HUDSON STEPPED FORWARD. COUNCILMEMBER BASS ASKED MR. HUDSON HOW MANY CHILDREN THIS PIECE OF EQUIPMENT COULD ACCOMMODATE. RECREATION DIRECTOR HUDSON RESPONDED 56. HE STATED THE PRESENT PROBLEM THEY HAVE IS THE EQUIPMENT PRESENTLY AT TART PARK HAS BEEN THERE SINCE 1985. HE ADDED IT IS A REQUIREMENT THAT ALL PLAYGROUND EQUIPMENT BE ROUNDED AND PLASTIC AND THE OLDEST EQUIPMENT IS AT TART PARK. HE FURTHER STATED SEVERAL PIECES OF EQUIPMENT HAVE ALREADY BEEN CLOSED DOWN BECAUSE THEY ARE NOT IN COMPLIANCE. MOTION MADE BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER ROBINSON TO PURCHASE THE PLAYGROUND EQUIPMENT FOR TART PARK FROM CONTRACT CONNECTION, INC. IN THE AMOUNT OF $17,765.37. MOTION UNANIMOUSLY APPROVED. BLACK HISTORY MONTH RESOLUTION INTERIM CITY MANAGER AUTRY ASKED MAYOR OUDEH FOR A MOTION TO ADD A BLACK HISTORY MONTH RESOLUTION TO THE AGENDA. MOTION MADE BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER ROBINSON TO ADD A BLACK HISTORY MONTH RESOLUTION TO THE AGENDA. �\ INTERIM CITY MANAGER AUTRY ASKED FOR A MOTION TO ADOPT THE RESOLUTION RECOGNIZING FEBRUARY AS BLACK HISTORY MONTH. MOTION MADE BY COUNCILMEMBER MCDOUGAL, SECONDED BY COUNCILMEMBER ROBINSON TO ADOPT THE RESOLUTION RECOGNIZING FEBRUARY AS BLACK HISTORY MONTH. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #7) PERSONNEL MATTER -CITY MANAGER VACANCY INTERIM CITY MANAGER AUTRY STATED THIS ITEM WAS PLACED ON THE AGENDA UNDER EXECUTIVE SESSION. HE ADDED WITHOUT A CITY ATTORNEY, HE HAS BEEN ADVISED IF THERE ARE ANY DISCUSSIONS ON CITY MANAGER APPLICANTS, THEN THE COUNCIL WOULD BE REQUIRED TO GO INTO CLOSED SESSION. HE FURTHER STATED IF THEY ARE CONSIDERING DISCUSSIONS ON SETTING A DATE FOR A FUTURE EXECUTIVE SESSION, THAT CAN BE DECIDED IN OPEN SESSION. MAYOR OUDEH STATED THAT HE PREFERRED OPEN SESSION. HE ADDED HE WOULD LIKE EACH COUNCILMEMBER TO LOOK OVER THE TWENTY -EIGHT APPLICANTS AND IN APPROXIMATELY TWO WEEKS, EACH COUNCILMEMBER NARROW THEIR SELECTION TO FIVE FINALIST. MAYOR OUDEH SET A MEETING DATE OF THURSDAY, FEBRUARY 21, 2002 AT 6:00 P.M. INTERIM CITY MANAGER AUTRY ASKED MAYOR OUDEH IF A FACILITATOR WOULD BE PRESENT FOR THIS. MAYOR OUDEH SAID HE HAS CALLED THREE FACILITATORS BUT / '\ ONLY ONE HAS RESPONDED. COUNCILMEMBER ROBINSON ASKED INTERIM CITY MANAGER AUTRY IF HE HAD ANY RESPONSE FROM A POTENTIAL CITY ATTORNEY. MR. AUTRY STATED HE WAS EXPECTING A RATE FEE SCHEDULE FROM TWO ATTORNEYS. HE FURTHER STATED IF THOSE ARE RECEIVED, HE RECOMMENDED THE COUNCIL MOVE FORWARD =N HIRING AN ATTORNEY DURING A SPECIAL SESSION. MAYOR PRO -TEM WOMBLE SUGGESTED IN THE SPECIAL CALL MEETING OF FEBRUARY 21 THEY INCLUDE SELECTION OF A CITY ATTORNEY AND AN EXECUTIVE SESSION FOR THE CITY MANAGER. MOTION MADE BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER TART TO :o. SET A SPECIAL CALL MEETING ON FEBRUARY 21, 2002 AT 6:00 P.M. TO DISCUSS SELECTION OF A CITY ATTORNEY AND NARROW CITY MANAGER APPLICANTS TO THREE. MOTION UNANIMOUSLY APPROVED. INFORMATION MAYOR OUDEH ASKED IF THERE WAS ANY OTHER INFORMATION COUNCIL WOULD LIKE TO DISCUSS. COUNCILMEMBER MCDOUGAL STATED MR. MCNEILL WAS PRESENT FROM NORTH FAYETTEVILLE AVENUE. INTERIM CITY MANAGER AUTRY STATED MR. MCNEILL HAD CONTACTED THE DEPARTMENT OF TRANSPORTATION (DOT) AND DOT RESPONDED WITH A LETTER STATING IF THIS ROAD WAS BROUGHT UP TO STATE STANDARD THEN THEY WOULD CONSIDER ACCEPTING IT AS A ROADWAY. HE ADDED THIS ROAD IS OUTSIDE THE CITY LIMITS AND IS TECHNICALLY A PRIVATE ROAD. HE FURTHER STATED THE LETTER FROM THE STATE CAME FROM THE DOT FAYETTEVILLE OFFICE AND THEY REFER TO THE NORTH FAYETTEVILLE STREET AREA AS A DISTRICT TWO. INTERIM CITY MANAGER AUTRY SAID HE WOULD BE GLAD TO TALK WITH MR. MCNEILL ABOUT THIS. MR. MCNEILL QUESTIONED WHO WAS RESPONSIBLE FOR THIS STREET. HE ADDED HE PAID FOR CITY WATER AND THE CITY OF DUNN OWED THE RESIDENTS THE COURTESY TO KEEP THIS STREET UP. INTERIM CITY MANAGER AUTRY RESPONDED THE ONLY WAY THE CITY COULD MAINTAIN THIS AREA WOULD BE FOR IT TO BE VOLUNTARY ANNEXED INTO THE CITY. ' \'j MAYOR OUDEH SUGGESTED MR. MCNEILL CONTACT INTERIM CITY MANAGER AUTRY ABOUT THIS SITUATION. INTERIM CITY MANAGER AUTRY STATED HE HAD INCLUDED INFORMATION IN REFERENCE TO GOVERNOR EASLEY WITHHOLDING FUNDS FROM LOCAL GOVERNMENTS. THE LEAGUE IS REQUESTING THE LOCAL GOVERNMENTS SUBMIT A LETTER TO THE GOVERNOR'S OFFICE STATING THE CONCERNS AND IMPACT THIS WILL HAVE IF FUNDS ARE NOT RELEASED AS THEY WERE LAST YEAR. MAYOR PRO -TEM WOMBLE ASKED INTERIM CITY MANAGER AUTRY TO PREPARE A LETTER CONCERNING THE 911 ISSUE TO THE COUNTY. WITH NO FURTHER DISCUSSION, THE FOLLOWING BURIAL RIGHTS WERE EXECUTED: CEMETERY. 5. MS. WANDA MASSEY AND HER HEIRS, LOT 3, BLOCK 13, SPACE(S) 1 -2, RESTHAVEN CEMETERY. 6. MR. SAMUEL ELIJA GREEN AND HIS HEIRS, LOT 49, BLOCK 11, SPACE(S) 7, RESTHAVEN CEMETERY. 7. MS. NELLIE BASS GODWIN AND HER HEIRS, LOT 56, BLOCK S, SPACE 4, GREENWOOD CEMETERY. 8. 1)4�% `©IZt S M14 �AL HOME AND HEIRS, LOT 56, BLOCK 15, SPACE(S) 1, 1. MR. FRANK DEWAR AND HIS HEIRS, LOT 49, BLOCK 13, SPACE(S) 7, RESTHAVEN CEMETERY. 2. MS. BESSIE M. PRICE AND HER HEIRS, LOT 48, BLOCK 15, SPACE(S) 7, RESTHAVEN CEMETERY. 3. MR. LEANDER JAMES MCLEAN AND HIS HEIRS, LOT 48, BLOCK 15, SPACE(S) 3, RESTHAVEN CEMETERY. 4. MS. EDNA Y. DAVIS AND HER HEIRS, LOT 49, BLOCK 11, SPACE(S) 6, RESTHAVEN O p0l�A G TCO SEAL T�JT�EST "'llr H0pCAF`�% /L . UJ P,2,t DEBRA G. WEST DEPUTY CITY CLERK DISCUSS, THE MEETING WAS ADJOURNED AT 8:03 P.M. �DEH MAYOR