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11012001775 MINUTES CITY OF DUNN DUNN, NORTH CAROLINA THE CITY COUNCIL OF THE CITY OF DUNN HELD A REGULAR MEETING ON THURSDAY, NOVEMBER 1, 2001 AT 7:00 P.M. IN THE DUNN MUNICIPAL BUILDING. PRESENT WAS MAYOR ABRAHAM OUDEH, MAYOR PRO -TEM MIKE WOMBLE, COUNCILMEMBERS CAROLYN MCDOUGAL, TOBY SUMNER, GEORGE ROBINSON, JOEY TART AND PAUL BASS. ALSO PRESENT WAS INTERIM CITY MANAGER RONNIE AUTRY, FIRE CHIEF AUSTIN TEW, CAPTAIN RONNIE RADCLIFFE, FINANCE DIRECTOR RENEE' DAUGHTRY, PUBLIC WORKS SUPERINTENDENT THOMAS JERNIGAN, PUBLIC UTILITIES DIRECTOR JOE CAMPBELL, RECREATION DIRECTOR PERRY HUDSON, PLANNER/CODE ENFORCEMENT OFFICER KELLY BOLLINGER, CHIEF BUILDING INSPECTOR SHANE HUDSON, LIBRARIAN DEBORAH MELVIN, CITY ENGINEER ED POWELL, ENGINEER RANDY MCNEIL, CITY ATTORNEY BILLY GODWIN, INTERIM HUMAN RESOURCE OFFICER MOSES GALLION, DEPUTY CLERK TINA SILLS AND DAILY RECORD REPORTER LISA FARMER. CITY ATTORNEY BILLY GODWIN WAS EXCUSED AT 7:35 P.M. INVOCATION MAYOR OUDEH OPENED THE MEETING AT 7:04 P.M. AND ASKED COUNCILMEMBER TOBY SUMNER TO GIVE THE INVOCATION. AFTERWARD, THE PLEDGE OF ALLEGIANCE WAS REPEATED. PRESENTATION MAYOR OUDEH PRESENTED A CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE AWARD TO FINANCE DIRECTOR RENEE' DAUGHTRY ON BEHALF OF THE FINANCE DEPARTMENT FOR ITS COMPREHENSIVE ANNUAL FINANCIAL REPORT, FOR THE YEAR ENDED JUNE 30, 2000. CONSENT ITEMS MAYOR OUDEH ASKED IF THERE WERE ANY CONSENT ITEMS THAT COUNCIL WISHED TO PULL FOR FURTHER DISCUSSION. COUNCILMEMBER BASS STATED THAT HE UNDERSTOOD THE $1.00 LEASE FOR THE FIRST CITIZENS BANK PARKING LOT BUT ASKED WHAT WOULD THE CITY BE RESPONSIBLE FOR. INTERIM CITY MANAGER AUTRY RESPONDED THAT ANYONE CAN PARK IN THE PARKING LOT, BUT IT WOULD BE THE CITY'S DISCRETION WHETHER TO LEAVE IT AS AN OPEN PUBLIC PARKING LOT. MAYOR OUDEH ASKED WHAT HAPPENS IF SOMEONE GETS HURT IN THAT PARKING LOT CITY ATTORNEY GODWIN RESPONDED THAT THE PERSON WOULD PROBABLY SUE BOTH OWNERS WHICH WOULD BE FIRST CITIZENS BANK AND IF THE CITY IS LEASING THE PARKING LOT THE CITY OF DUNN AS WELL. HE ADDED THAT THE CITY'S INSURANCE WOULD COVER ANY OF THE LEASED PROPERTY. MINUTES- COUNCIL CONSIDERED APPROVAL OF MINUTES OF THE OCTOBER 4, 2001 MEETING. TAX RELEASES /REFUNDS- COUNCIL CONSIDERED APPROVAL OF TAX RELEASES /REFUNDS #40 - #53. BUDGET AMENDMENTS - COUNCIL CONSIDERED APPROVAL OF BUDGET AMENDMENTS #24 AND #25. (ATTACHMENT #1) LEASE -FIRST CITIZENS BANK PARKING LOT - COUNCIL CONSIDERED APPROVAL TO LEASE THE FIRST CITIZENS BANK PARKING LOT. (ATTACHMENT #2) RESOLUTION- ADVERTISEMENT FOR SEALED BIDS - COUNCIL CONSIDERED APPROVAL OF A RESOLUTION AUTHORIZING AN APPROPRIATE CITY OFFICIAL TO DISPOSE OF PERSONAL PROPERTY BY SALE AFTER ADVERTISEMENT FOR SEALED BIDS IN ACCORDANCE WITH N.C.G.S. 143.129. (ATTACHMENT #3) MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER ROBINSON TO APPROVE THE ABOVE CONSENT ITEMS. MOTION UNANIMOUSLY APPROVED. 776 NCHFA- PRELIMINARY AWARD INTERIM CITY MANAGER AUTRY STATED THAT TRACEY TAYLOE WITH HOLLAND CONSULTING PLANNERS, INC. IS THE PROGRAM ADMINISTRATOR FOR THE NORTH CAROLINA HOUSING FINANCE AGENCY, SINGLE - FAMILY REHABILITATION FUNDS THAT THE CITY HAS RECEIVED. HE ADDED THAT SHE HAS BEEN WORKING ON THE APPLICATIONS THAT WERE RECEIVED FOR THIS PROJECT AND IS PRESENT TO REVIEW WITH COUNCIL THE INFORMATION THAT HAS BEEN COMPILED TO REMODEL SOME OF THESE HOMES. MS. TRACEY TAYLOE STATED THAT THE HOUSING FINANCE AGENCY PROGRAM THAT THE CITY OF DUNN WAS AWARDED INCLUDES $300,000.00 FOR THE REHABILITATION OF TWELVE (12) MODERATELY DETERIORATED HOUSES. SHE ADDED THAT THE PROGRAM WAS ADVERTISED AS IT WAS OUTLINED IN THE PROGRAM ASSISTANCE POLICY AND THEY RECEIVED NINETEEN (19) APPLICATIONS. SHE FURTHER STATED THAT OF THOSE NINETEEN APPLICATIONS, FOUR WERE INELIGIBLE BECAUSE THE HOUSES WERE T00 EXTREMELY DETERIORATED. SHE FURTHER STATED THAT A LETTER FROM INTERIM CITY MANAGER AUTRY WAS SENT TO THE HARNETT COUNTY MANAGER REQUESTING THAT THEY CONSIDER SPENDING SOME OF THEIR BLOCK GRANT FUNDS ON THOSE HOUSES. SHE STATED THAT THERE WERE THREE HOUSEHOLDS THAT DID NOT QUALIFY BECAUSE THEY HAVE TO MEET A SPECIAL POPULATION REQUIREMENT WHICH WOULD BE A DISABLED MEMBER IN THE HOUSEHOLD, A SENIOR CITIZEN, A LARGE FAMILY OR THEY HAD TO BE A WAGE EARNER WITH DEPENDANT CHILDREN AND NOT ON PUBLIC ASSISTANCE. SHE ADDED THAT ONE OF THE HOUSEHOLDS HAD BEEN IN A PREVIOUS BLOCK GRANT PROGRAM WHICH MADE THEM INELIGIBLE AND EIGHT HOUSEHOLDS QUALIFIED BASED ON INCOME, ELIGIBILITY, SPECIAL POPULATION, COST EFFECTIVENESS AND TAX LIABILITY. MOTION BY COUNCILMEMBER ROBINSON, SECONDED BY COUNCILMEMBER MCDOUGAL TO MAKE A PRELIMINARY AWARD WHICH WILL AUTHORIZE STAFF TO ASSIGN TITLE OPINIONS, TO PREPARE WORK WRITE -UPS AND TO BID CONSTRUCTION. MOTION UNANIMOUSLY APPROVED. � COUNCILMEMBER SUMNER ASKED HOW LONG WOULD IT BE BEFORE WORK WILL START ON THESE HOUSES. MS. TAYLOE RESPONDED THAT NORMAL TIME IS 60 -90 DAYS. CITY ATTORNEY GODWIN ASKED MS. TAYLOE IF HER FIRM WOULD ADMINISTER THE WHOLE PROGRAM WITH REGARDS TO THE CITY. MS. TAYLOE RESPONDED YES, EXCEPT FOR THE TITLE OPINIONS THAT CITY ATTORNEY GODWIN WILL BE ASKED TO PROVIDE NEXT WEEK. ANNEXATION STUDY INTERIM CITY MANAGER AUTRY STATED THAT HE HAD PROPOSED TO HOLD A WORK SESSION FOR COUNCIL TO DISCUSS THE ANNEXATION AND SOME OTHER PROJECTS THAT HAVE BEEN DISCUSSED OVER THE LAST YEAR. HE ADDED THAT THE ANNEXATION REPORT WILL BE PRESENTED TO COUNCIL BY DALE HOLLAND OF HOLLAND CONSULTING PLANNERS, INC. MR. DALE HOLLAND STATED THAT THIS IS SOMETHING THAT HAS BEEN GOING ON FOR OVER A YEAR NOW. HE ADDED THAT WHEN THE CITY FIRST ASKED THEM TO LOOK AT ANNEXATION IN AND AROUND DUNN, THEY WERE ASKED TO LOOK AT THREE SPECIFIC AREAS; AND THEN LATER ASKED TO LOOK AT ALL AREAS CONTIGUOUS TO THE CORPORATE LIMIT LINE TO SEE WHAT AREAS IF ANY WOULD QUALIFY IN TERMS OF MEETING THE STATE STATUTES FOR ANNEXATION. HE FURTHER STATED THAT THERE ARE TWO STEPS THAT WE HAVE TO GO THROUGH TO MEET THE ANNEXATION PROCESS. FIRST YOU HAVE TO DETERMINE WHAT AREAS WILL SATISFY THE STATE STATUTE DEFINITION OF AN URBAN AREA. THEN YOU HAVE DO AN ANNEXATION STUDY AND REPORT WHICH IS BASICALLY A COST BENEFIT ANALYSIS TO SHOW WHETHER IT WOULD BE WORTHWHILE FOR A MUNICIPALITY TO PURSUE ANNEXATION; AND LASTLY LOOK AT HOW THE MUNICIPALITY IS GOING TO PAY FOR THE COST ASSOCIATED WITH THE ANNEXATION. 777 HE STATED THAT THE QUALIFICATION REQUIREMENT IS A THREE -FOLD TEST AND ADDED THAT THE AREAS TO BE ANNEXED MUST HAVE AT LEAST 12' /z% OF ITS EXTERNAL BOUNDARY CONTIGUOUS TO ITS MAIN OR CENTRAL CORPORATE LIMIT LINE. HE ADDED THAT THE AREA TO BE ANNEXED CANNOT BE INCLUDED IN PART OF AN EXISTING MUNICIPALITY OTHER THAN DUNN AND LASTLY 60% OF THE TOTAL NUMBER OF LOTS AND TRACTS IN THE AREA TO BE ANNEXED MUST BE DEVELOPED OR USED AT THE TIME OF ANNEXATION FOR RESIDENTIAL, INDUSTRIAL, COMMERCIAL, INSTITUTIONAL OR GOVERNMENTAL PURPOSES AND MUST BE DEVELOPED INTO LOTS 3 ACRES OR LESS IN SIZE. ^� MR. HOLLAND STATED THAT THEY ARRIVED AT FOUR AREAS WHICH INCLUDED 421 SOUTH, HWY 55, AND ERWIN ROAD, ALL BEING CONTIGUOUS TO THE CORPORATE LIMIT LINE. HE ADDED THAT THE QUALIFICATION WAS EASILY PASSED ON ALL OF THOSE AREAS AND HIS FIRM WAS ASKED TO MOVE FORWARD WITH THE ANALYSIS OF THE COST BENEFIT AND THE SERVICE NEEDS FOR THOSE AREAS. HE FURTHER STATED THAT ONLY THE ERWIN ROAD AREA CURRENTLY HAS WATER AND SEWER SERVICE TO IT AND THE HWY 55 AND HWY 421 AREAS HAVE HIGH DEMANDS FOR WATER AND SEWER SERVICE. HE STATED THAT THE STATE STATUTES REQUIRE THAT ONCE AN AREA IS ANNEXED YOU HAVE TO PROVIDE FULL SERVICES TO THOSE AREAS WITHIN TWO YEARS COMPARABLE TO WHAT YOU ARE PROVIDING IN YOUR EXISTING CORPORATE LIMIT AREA. HE ADDED THAT DAVIS, MARTIN, POWELL & ASSOCIATES DID A VERY GOOD JOB IN PROVIDING COST ESTIMATES ON WATER AND SEWER CONSTRUCTION IN THESE AREAS. HE FURTHER STATED THAT THERE IS NO COST FOR WATER AND SEWER SERVICE EXTENSION TO ERWIN ROAD AREA BUT THE TOTAL COST FOR COMPLETE SERVICE FOR WATER AND SEWER TO THE HWY 55 AREA IS $215,000.00 AND THERE IS A TOTAL COST TO THE HWY 421 AREA OF $1,520,000.00. MR. HOLLAND STATED THAT ON THE REVENUE SIDE, UNFORTUNATELY, WE DON'T HAVE ENOUGH REVENUE BETWEEN ADVOLEM TAXES, MOTOR VEHICLES TAXES, SALES AND USE TAX, INTANGIBLE TAX, FRANCHISE TAX TO OFFSET THOSE COSTS RIGHT NOW. HE ADDED THAT THE TOTAL ANNUAL REVENUE IN THE ERWIN ROAD AREA FOR THE COMBINED SOURCES OF REVENUE WOULD BE $1,196.00, IN THE HWY 55 AREA THE TOTAL ANNUAL INCREASE IN REVENUES WOULD BE $7,107.00 COMPARED TO A WATER AND SEWER COST OF $215,000.00, AND IN THE HWY 421 AREAS THE TOTAL ANNUAL REVENUE WOULD BE $30,708.00 COMPARED TO THE WATER AND SEWER COSTS OF $1,520,000.00. HE FURTHER STATED THAT IF YOU TAKE THE REVENUE OF $30,708.00 AND DIVIDE INTO THE $1,520,000.00 IT WOULD TAKE 49 %z YEARS TO RECOUP THE EXPENDITURE. HE STATED THAT IF WE COMBINE ALL THE REVENUES IN THOSE THREE AREAS THERE IS A TOTAL REVENUE OF $39,012.00 BUT BECAUSE WE ARE ANNEXING AREAS THAT CURRENTLY HAVE WATER SERVICE THAT IS OUTSIDE THE CORPORATE LIMITS, AND THOSE CUSTOMERS ARE PAYING DOUBLE RATES, THE CITY WOULD LOSE A LITTLE UNDER $5,000.00 IN REVENUE FROM WATER SERVICE BECAUSE THEY WOULD GO FROM THE DOUBLE RATE TO THE IN -TOWN RATE. HE ADDED THAT THE $39,012.00 REVENUE WOULD HAVE TO BE ADJUSTED FOR THE LOSS OF THE $5,000.00 IN WATER REVENUE SO THE NET INCREASE IN REVENUE WOULD ACTUALLY BE BETWEEN $34,000.00 AND $39,000.00. MR. HOLLAND STATED THAT THE 421 AREA AND THE HWY 55 AREA ESPECIALLY NEEDED TO BE MONITORED OVER THE NEXT TWO TO THREE YEARS BECAUSE THE WHOLE SITUATION COULD CHANGE. FIE ADDED THAT DEVELOPMENT THERE WILL BEGIN TO EXTEND WATER AND SEWER SERVICE INTO THE AREA AND SOME OF THE EXPENSE WILL BE PROVIDED BY THOSE DEVELOPERS. MAYOR PRO -TEM WOMBLE ASKED WHEN ANNEXATION TAKES PLACE HAS ASSESSMENTS FOR EXTENDED SERVICE BEEN TAKEN INTO ACCOUNT IN DETERMINING THE NET COSTS. INTERIM CITY MANAGER AUTRY RESPONDED NO, NOT THE REVENUE SIDE COMING BACK r FOR ASSESSMENT AT $8 PER FOOT. MAYOR PRO -TEM WOMBLE ASKED IF ANYONE HAD AN ESTIMATE AS TO WHAT THAT NUMBER WOULD BE. INTERIM CITY MANAGER AUTRY RESPONDED NO, HE DID NOT THINK THEY HAD LOOKED AT THAT AT ALL. MAYOR PRO -TEM WOMBLE STATED THAT THERE IS SOME REVENUE THERE THAT HAS NOT BEEN TAKEN INTO ACCOUNT. INTERIM CITY MANAGER AUTRY RESPONDED YES 778 COUNCILMEMBER TART ASKED WHAT THE PAYBACK FROM THE CITIZENS WOULD BE TO THE TOWN AT $8.00 PER FOOT. INTERIM CITY MANAGER AUTRY STATED THAT IT WAS $8.00 PER FOOT PASSING BY THEIR PROPERTY FOR WATER AND SEWER. HE ADDED THAT A LOT OF THE AREAS HAVE COUNTY WATER SO THE CITY WOULD BUY THAT AND THERE WOULD BE NO ASSESSMENT THERE. HE FURTHER STATED THAT THE ONLY AREA MOST LIKELY TO BE ASSESSED WOULD BE THE SEWER. vim COUNCILMEMBER TART ASKED WHAT WOULD BE THE TIME FRAME. INTERIM CITY MANAGER AUTRY RESPONDED FIVE YEARS. MAYOR PRO -TEM WOMBLE ASKED IF THE CITIZENS WOULD ALSO HAVE TO PAY A TAP FEE. INTERIM CITY MANAGER AUTRY RESPONDED THAT IN THE PAST IT HAS ALWAYS BEEN THAT THE ASSESSMENT COVERS THE TAP FEE, BUT ADDED THAT NEEDS TO BE LOOKED AT FURTHER. MAYOR PRO -TEM WOMBLE STATED THAT THAT QUADRANT OF DUNN, ESPECIALLY WITH THE LATEST ELECTION WILL OBVIOUSLY BE AN AREA PRIMED FOR GROWTH. HE ASKED ENGINEER RANDY MCNEIL OF THE $1.52 MILLION DOLLARS THAT THE SEWER EXPANSION WILL COST IN THAT AREA, CAN HE EXPLAIN WHAT AREAS THAT WOULD REALLY OPEN UP FOR SERVICE BEYOND THE SPECIFIC AREAS OF ANNEXATION. CITY ENGINEER RANDY MCNEIL STATED THAT THERE IS A LOW AREA BETWEEN SPRING BRANCH ROAD AND HWY 421 WHERE IT CROSSES WARREN ROAD AND THERE WOULD BE A LARGE PUMP STATION INSTALLED IN THAT AREA THAT WOULD PROVIDE SERVICE TO EVERYTHING ON DUNN SIDE OF MINGO SWAMP. HE FURTHER STATED THAT IT WOULD BE THE BASIS FOR ALL MAJOR EXPANSION IN THE FUTURE. MAYOR PRO -TEM WOMBLE ASKED IF THE SERVICE THAT WAS INCLUDED IN THE $1.5 MILLION DOLLARS COVERED ANY OF THE NORTHEAST SIDE OF HWY 421 FROM I -95 TO BEYOND WARREN ROAD. INTERIM CITY MANAGER AUTRY RESPONDED NO. AFTER MORE DISCUSSION, INTERIM CITY MANAGER AUTRY STATED THAT AT THE BUDGET WORKSESSION THE FIRST OF THE YEAR THEY WILL LOOK AT THE REVENUES MORE IN DEPTH. FRIENDLY ROAD PROJECT INTERIM CITY MANAGER AUTRY STATED THAT COUNCILMEMBER SUMNER HAD BROUGHT THE FRIENDLY ROAD PROJECT UP AT THE LAST COUNCIL MEETING. HE ADDED THAT IT HAS BEEN TALKED ABOUT FOR SEVERAL YEARS, BUT BECAUSE MONEY WOULD HAVE TO BE BORROWED TO PAY FOR THIS PROJECT IT HAS BEEN PUT OFF. HE FURTHER STATED THAT HE HAD TALKED WITH DAVIS, MARTIN - POWELL ASSOCIATES ABOUT THIS PROJECT AND THE COST WOULD BE BETWEEN $200,000.00 - $250,000.00 WHICH WOULD INCLUDE DRAINAGE WORK, REDOING SHOULDERS THROUGH THE AREA AND RESURFACING THE STREET. HE STATED THAT I-IE HAD TALKED WITH SOME CONTRACTORS WHO HAD TOLD HIM THAT THE NEXT 60 -90 DAYS WOULD BE THE IDEAL TIME TO GET BIDS BEFORE WINTER. HE ADDED THAT THE TIME FRAME HAS PASSED AND HE DID NOT KNOW IF IT WOULD BE FEASIBLE TO RECEIVE BIDS NOW AND BE ABLE TO TRY TO GET THE PROJECT IN BEFORE NEXT SPRING. HE FURTHER STATED THAT WITHIN ABOUT TWO WEEKS THE PACKAGES COULD BE READY TO BE SUBMITTED AND IF THE WORK COULD BE DONE IT WOULD BE AROUND CHRISTMAS OR JANUARY AND THAT WOULD NOT GIVE YOU A GOOD JOB FOR THE FINISHED PRODUCT, AND THIS IS A HEAVILY TRAVELED AREA. HE STATED THAT THERE IS $265,000.00 THAT IS AVAILABLE IN THE POWELL BILL SURPLUS FUND ALONG WITH THE ANNUAL CHECK THAT THE CITY RECEIVES IN OCTOBER. HE ADDED IT IS UP TO COUNCIL TO DECIDE WHETHER THEY WANT TO GO AHEAD AND START THE BIDS OR WAIT UNTIL THE SPRING. COUNCILMEMBER BASS STATED THAT HE THOUGHT THAT ONCE THE PROJECT IS STARTED IT SHOULD GO AHEAD AND BE FINISHED AND NOT HAVE TO WAIT ON THE WEATHER FOR A GOOD DAY. HE ASKED IF THEY COULD GO AHEAD AND RECEIVE THE BIDS TO START THE PROJECT IN MARCH. 779 CITY ENGINEER MCNEIL RESPONDED THAT IF THEY BID NOW THE CONTRACTOR WOULD HAVE TO DO SOME GUESSING AS TO WHAT THE ASPHALT WOULD COST. HE ADDED THAT IF THEY ARE GOING TO START THE PROJECT IN MARCH THEN THEY COULD WAIT UNTIL JANUARY TO BID. COUNCILMEMBER ROBINSON STATED THAT THE SUMMER HAS GONE BY AND ASKED WHAT WAS THE HOLD UP DURING THE SUMMER. HE ADDED THAT IT LOOKED TO HIM AS IF THEY HAVE KEPT PUTTING THIS PROJECT OFF AND WHEN JANUARY COMES IT WOULD MOST LIKELY BE PUT OFF AGAIN. COUNCILMEMBER SUMNER STATED THAT HE LIKED THE IDEA OF GETTING THE BIDS IN JANUARY AND LETTING TIIEM START BECAUSE THIS TIME OF YEAR IS THE WRONG TIME TO START THE PROJECT. INTERIM CITY MANAGER AUTRY STATED THAT NORMALLY THE RESURFACING PROJECTS HAVE BEEN RUNNING A COUPLE OF HUNDRED THOUSAND DOLLARS A YEAR PICKING DIFFERENT STREETS IN DIFFERENT DISTRICTS BUT THEY HAVE NOT RUN INTO A $200,000.00 PLUS PROJECT JUST DOING ONE STREET. CITY ENGINEER MCNEIL STATED THAT CURB AND GUTTER WOULD PROBABLY COST ABOUT THREE QUARTERS OF A MILLION DOLLARS. HE ADDED THAT THERE WOULD BE A LOT OF LARGE PIPING. COUNCILMEMBER SUMNER ASKED HOW LONG WOULD THE PROJECT TAKE TO COMPLETE. CITY ENGINEER MCNEIL RESPONDED THE ACTUAL DISTURBANCE WOULD BE APPROXIMATELY FOUR MONTHS OR LESS. MOTION BY COUNCILMEMBER SUMNER, SECONDED BY COUNCILMEMBER BASS TO PUT A CONSTRUCTION PACKAGE TOGETHER AND TO OBTAIN BIDS IN JANUARY AND TO BEGIN WORK IN THE SPRING FOR THE FRIENDLY ROAD PROJECT. MOTION UNANIMOUSLY APPROVED. SUNCOM -WATER TANK INTERIM CITY MANAGER AUTRY STATED THAT HE HAD BEEN CONTACTED BY SUNCOM/AT &T WHO IS INTERESTED IN LEASING SPACE ON THE CARR STREET WATER TANK FOR THE PURPOSE OF INSTALLING DIGITAL WIRELESS PCS ANTENNAS. HE ADDED THAT IT WOULD BE A LEASE THAT OTHER COMPANIES COULD PUT THEIR ANTENNAS ON AND HE HAD BEEN QUOTED A FEE BETWEEN $1200.00 AND $1500.00. HE FURTHER STATED THAT THERE ARE SOME CONCERNS ABOUT THE INSTALLATION OF THE TANK SO THAT IT DOES NOT COST US A LARGE INCREASE IN DOLLARS BY MAINTAINING IT OVER THE YEARS, AND HE WAS MAINLY JUST INTERESTED IN FINDING OUT IF COUNCIL WANTED TO PURSUE THIS ISSUE. COUNCILMEMBER TART STATED THAT HE THOUGHT THE CITY SHOULD CONTACT SOME OTHER TOWNS TO SEE WHAT THEY ARE RECEIVING TO MAKE SURE THAT WE ARE COMPETITIVE. MAYOR PRO -TEM WOMBLE STATED THAT IF INTERIM CITY MANAGER AUTRY, THE ENGINEERS AND THE CITY ATTORNEY ARE ALL SATISFIED HE WOULD LIKE TO DISCUSS IT FURTHER. HE ADDED THAT HE WOULD LIKE THEM TO CONSIDER ASKING FOR THE EMERGENCY SERVICES AND OTHER GOVERNMENT PERSONNEL ASSOCIATED WITH THE CITY OF DUNN TO SEE IF WE COULD SOME FREE PHONE SERVICE. COUNCILMEMBER TART STATED THAT HE WOULD LIKE TO KNOW WHAT THE UPKEEP OR MAINTENANCE IN OTHER TOWNS OR AREAS ARE THAT HAVE DONE THIS. CITY ENGINEER MCNEIL RESPONDED THAT THEY WOULD BE RESPONSIBLE FOR MAINTENANCE OF THEIR EQUIPMENT AND WE ARE JUST INTERESTED IN SEEING HOW THEY ARE GOING TO ATTACH IT TO THE TANK SO THAT IT DOES NOT MAKE THE TANK MORE COMPLEX TO MAINTAIN IN THE FUTURE. INTERIM CITY MANAGER AUTRY STATED THAT ONCE THEY KNOW IF COUNCIL WANTS TO PURSUE THIS ISSUE THEY WILL GO IN DEPTH IN GETTING THE INFORMATION THAT IS NEEDED TO MAKE A GOOD DECISION. COUNCILMEMBER TART STATED THAT HE LIKED THE IDEA BUT HE WOULD LIKE TO TEST THE WATERS TO SEE WHAT IS OUT THERE. Mrs MAYOR OUDEH STATED THAT THE INTERIM CITY MANAGER SHOULD CALL TWO TOWNS AND FIND OUT THE RATE AND IF IT IS IN THE THOUSAND DOLLAR RANGE THEN WE CAN MAKE A DECISION. CITY HALL - OFFICE HOURS INTERIM CITY MANAGER AUTRY STATED THAT THE OFFICE HOURS FOR THE ADMINISTRATION OFFICE AND FINANCE OFFICE EMPLOYEES IS 8:30 A.M. TO 5:30 PM. HE i ADDED THAT THE POLICE DEPARTMENT IS OPEN FROM 8:00 A.M. TO 5:00 P.M. HE FURTHER y STATED THAT CITIZENS ARE LINED UP OUTSIDE THE FINANCE DOOR BETWEEN 8:00 AND 8:30 BECAUSE THEY THINK WE OPEN AT 8:00 A.M. HE STATED THAT A SURVEY WAS DONE TO SEE HOW MANY CITIZENS WERE BEING SERVICED BETWEEN 5:00 P.M. AND 5:30 P.M. FOR A 26 DAY PERIOD AND THERE WAS 12 CITIZENS THAT CAME THROUGH THE DOOR. HE ADDED THAT HE WOULD LIKE TO ASK COUNCIL TO APPROVE A 6 MONTH TRIAL TO MAKE ALL THE HOURS THE SAME FROM 8:00 A.M. TO 5:00 P.M. BECAUSE HE FEELS WE WOULD BE BETTER ABLE TO SERVE THE CITIZENS BETWEEN THESE HOURS. COUNCILMEMBER ROBINSON STATED THAT HE WAS CONCERNED WITH THE WORKING PERSON THAT WORKS TO 5:00 P.M. AND NEEDS TO PAY THEIR WATER BILL ON TIME. HE ASKED HOW WOULD THAT EFFECT THE MAN TRYING TO GET HERE BEFORE 5:30 P.M. AND THE WATER IS CUT OFF AND HE HAS TO PAY THE FEE TO HAVE IT TURNED BACK ON. INTERIM[ CITY MANAGER AUTRY RESPONDED THAT THE CUT -OFF TIME 1S THE DAY BEFORE AT 5:00 P.M. MAYOR PRO -TEM WOMBLE ASKED MAYOR OUDEH ABOUT PLACING THAT AS AN ITEM FOR DECISION AT THE DECEMBER MEETING SO THAT IT WOULD BE ADVERTISED AND IF THE PUBLIC HAD ANY COMMENT IT WOULD GIVE THEM THE OPPORTUNITY TO SPEAK. MAYOR OUDEH RESPONDED THAT HE THOUGHT THAT WAS A GOOD IDEA INFORMATION �J MAYOR PRO -TEM WOMBLE STATED THAT IF COUNCIL SEES FIT HE WOULD LIKE TO HAVE INTERIM CITY MANAGER AUTRY CONTACT GARY WHITMAN AT THE RESCUE SQUAD BECAUSE THEY HAVE RECENTLY HAD TWO MEMBERS THAT HAVE WON A STATE WIDE COMPETITION. HE ADDED THAT HE WOULD LIKE TO HAVE THE CITY COUNCIL PRESENT A RESOLUTION OF APPRECIATION TO THEM FOR WHAT THEY DO FOR OUR COMMUNITY. COUNCILMEMBER MCDOUGAL STATED THAT BACK IN THE SUMMER COUNCIL VOTED TO LET THE HARNETT ALUMNI ASSOCIATION OBTAIN TWO ROOMS AT THE OLD HARNETT PROMARY SCHOOL. SHE ADDED THAT CITY ATTORNEY GODWIN HAS DRAWN UP THE SUBLEASE AND SHE WOULD LIKE TO REQUEST COUNCIL TO EXPEDITE THAT LEASE SO THAT THEY CAN MOVE IN THOSE ROOMS BY DECEMBER 1, 2001. MOTION BY COUNCILMEMBER ROBINSON TO ACCEPT THE LEASE MAYOR PRO -TEM WOMBLE ASKED WERE THEY GOING TO SEE THE LEASE COUNCILMEMBER MCDOUGAL STATED THAT SHE HAD A COPY OF THE LEASE. SHE ADDED THAT SHE HAD ASKED FOR IT TO BE ON THE AGENDA BUT IT DID NOT GET ON THERE. SHE FURTHER STATED THAT COUNCIL WOULD HAVE HAD A COPY IF IT HAD BEEN PUT ON THE AGENDA AND SHE DID NOT FEEL IT WAS HER RESPONSIBILITY TO GET COUNCILMEMBERS A COPY. MAYOR PRO -TEM WOMBLE STATED THAT HE THOUGHT COUNCIL SHOULD HAVE THE OPPORTUNITY TO LOOK AT THE LEASE BEFORE ANY DECISIONS ARE MADE AND HE HAD NOT SEEN IT. INTERIM CITY MANAGER AUTRY STATED THAT HE KNEW CITY ATTORNEY GODWIN HAD BEEN WORKING ON THE LEASE BUT HE HAD NOT SEEN A FINISHED COPY. MAYOR OUDEH ASKED COUNCILMEMBER MCDOUGAL IF HE COULD SEE THE LEASE INTERIM CITY MANAGER AUTRY STATED THAT IT WAS NOT PUT ON THE AGENDA BECAUSE HE DID NOT HAVE A COPY OF THE LEASE. COUNCILMEMBER MCDOUGAL ASKED INTERIM CITY MANAGER AUTRY IF IT WOULD BE PUT ON THE DECEMBER AGENDA. 781 INTERIM CITY MANAGER AUTRY RESPONDED YES IT DEFINITELY WOULD, AND COPIES WOULD BE SENT OUT PRIOR TO THE NEXT MEETING FOR THE COUNCILMEMBERS TO REVIEW. COUNCILMEMBER ROBINSON ASKED IF THE CITY CHANGED HEATH INSURANCE CARRIERS BECAUSE HE HAD NOT RECEIVED AN INSURANCE CARD. INTERIM CITY MANAGER AUTRY RESPONDED YES AND STATED THAT HUMAN RESOURCE OFFICER MOSES GALLION COULD FOLLOW UP AND FIND OUT WHY HE HAD NOT RECEIVED HIS CARD. INTERIM CITY MANAGER AUTRY STATED THAT HE WANTED TO INFORM COUNCIL THAT HAD RECEIVED A LETTER FROM THE POSTAL SERVICE IN CHARLOTTE STATING THAT THEY DENIED OUR REQUEST TO CHANGE THE ZIP CODE FOR THE NEW RIVERS EDGE SHOPPING CENTER. HE ADDED THAT A COPY OF THE LETTER IS ATTACHED FOR COUNCIL TO REVIEW BUT AS IT IS RIGHT NOW IT WOULD REMAIN AN ERWIN ZIP CODE. MAYOR PRO -TEM WOMBLE SUGGESTED THAT INTERIM CITY MANAGER AUTRY STAY ON THIS ISSUE BECAUSE THEY WOULD LIKE TO HAVE IT CHANGED TO A DUNN ADDRESS. INTERIM CITY MANAGER AUTRY STATED THAT HE WOULD LIKE TO REMIND COUNCIL OF THE LEAGUE MEETING THAT WILL BE HELD IN ATLANTA, GEORGIA FROM DECEMBER 3 THROUGH THE 8 AND IF ANYONE WAS INTERESTED IN ATTENDING TO PLEASE LET HIM KNOW. HE ADDED THAT THE HARNETT COUNTY LOCAL GOVERNMENT ASSOCIATION WILL BE MEETING ON NOVEMBER 27, 2001 AT THE ERWIN COMMUNITY BUILDING AT 6:30 P.M. MAYOR OUDEH WISHED EVERYONE A HAPPY HOLIDAY AND GOD BLESS EVERYONE. WITH NO FURTHER DISCUSSION, THE FOLLOWING BURIAL RIGHTS WERE EXECUTED: 1. MS. PEGGY THOMAS, AND HER HEIRS, LOT 38, BLOCK 13, SPACE(S) 3, RESTHAVEN CEMETERY. 2. MS. TERRIE BETHEA, AND HER HEIRS, LOT 28, BLOCK 13, SPACE(S) 6, RESTHAVEN CEMETERY. 3. MS. SHIRLEY M. MCLEAN, AND HER HEIRS, LOT 49, BLOCK 11, SPACE(S) 4, RESTHAVEN CEMETERY. 4. MS. GAYNELLE BREWINGTON, AND HER HEIRS, LOT 19, BLOCK AA, SPACE(S) 3, GREENWOOD CEMETERY. 5. MR. CARSON WEBB, AND HIS HEIRS, LOT 42, BLOCK DD, SPACE(S) 1 -4, MEMORIAL CEMETERY. �a6s4. WIs q hyRTHER B�SINESS TO DISCUSS, THE MEETING WAS ADJOURNED AT 8:35 P.M. '01 G O F?.q O A OUDEH M 4 =� A 00 S E AX- ,' TINA M. SILLS DEPUTY CLERK