05102001704
CORRECTED MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
THE CITY COUNCIL OF THE CITY OF DUNN IIELD A BUDGET WORKSESSION ON
THURSDAY MAY 10, 2001 AT 7:00 P.M. IN THE DUNN MUNICIPAL BUILDING. PRESENT
WAS MAYOR ABRAIIAM OUDEII, MAYOR PRO -TEM MIKE WOMBLE AND
COUNCILMEMBERS JOEY TART, CAROLYN MCDOUGAL, PAUL BASS AND TOBY
SUMNER. ALSO PRESENT WAS IN'T'ERIM CITY MANAGER RONNIE AUTRY, FINANCE
DIRECTOR RENEE' DAUGHTRY, UTILITIES DIRECTOR JOE CAMPBELL, RECREATION
DIRECTOR PERRY HUDSON, POLICE CHIEF PAT GODWIN, CAPTAIN MORRY DENNING,
/ CAPTAIN RONNIE RADCLIFFE, FIRE CHIEF AUSTIN TEW, PLANNING /CODE
ENFORCEMENT OFFICER KELLY BOLLINGER, INTERIM HUMAN RESOURCE OFFICER
MOSES GALLION, AND DAILY RECORD REPORTER LISA FARMER.
COUNCILMEMBER GEORGE ROBINSON WAS ABSENT - EXCUSED, LIBRARIAN DEBORAH
MELVIN WAS ABSENT DUE TO SICKNESS AND DEPUTY CLERK TINA SILLS WAS
ABSENT- EXCUSED.
GIVEN THAT THIS MEETING IS DEALING STRICTLY WITH BUDGETARY MATTERS,
CITY ATTORNEY GODWIN HAS TRADITIONALLY NOT ATTENDED BUDGET
WORKSESSIONS; THEREFORE, IIE WAS NOT 'ATTENDANCE ON MAY 10, 2001,
INVOCATION
MAYOR OUDEH OPENED THE MEETING AT 7:00 P.M. AND ASKED COUNCILMEMBER
TART TO GIVE THE INVOCATION. AFTERWARD, THE PLEDGE OF ALLEGIANCE
WAS REPEATED.
MAYOR OUDEH YIELDED TO INTERIM CITY MANAGER AUTRY TO REVIEW THE
HIGHLIGHTS OF THE PROPOSED FY 2001.02 BUDGET.
PRESEN'T'ATION OF FY 2001 -02 BUDGET
REVENUES: GENERAL
A. AD VALOREM TAXES: FIGURES ARE BASED ON A 98% COLLECTION RATE
WITH AN APPROXIMATE TAX BASE OF $407,406,452.00 WITH A TAX RATE OF
.46 PER $100.00 VALUATION.
B. NEXT YEAR'S PROJECTED STATE REVENUES ARE ESTIMATED BASED ON
FY 2000 -01 RECEIPTS. THE GOVERNOR'S PROPOSED BUDGET FOR THE NEXT
TWO YEARS DOES NOT PROPOSE TO REDUCE THESE REIMBURSEMENTS,
BUT IS BALANCED PRECARIOUSLY.
C. RESIDENTIAL GARBAGE FEES ARE RECOMMENDED TO CHANGE FROM
$6.00 TO $8.00 PER MONTH. THIS INCREASE WOULD COVER A PORTION OF
THE COST TO COLLECT LEAVES, SHRUBS, LIMBS AND GRASS CLIPPINGS.
D. $319,536.00 HAS BEEN OBLIGATED FOR THE TRANSFER FROM THE WATER
FUND TO THE GENERAL FUND TO COVER JOINT COSTS OF PERSONNEL,
MATERIALS, INSURANCE AND ASSOCIATED COSTS.
E. $415,067.95 IIAS BEEN APPROPRIATED FROM PRIOR YEAR'S
UNAPPROPRIATED FUND BALANCE TO COVER OPERATING, CAPITAL
COSTS AND ONE TIM EXPENDITURES.
F. $175,000.00 HAS BEEN OBLIGATED FROM AVERASBORO FIRE DISTRICT
REVENUES FOR OPERATING AND CAPITAL COSTS FOR FIRE SERVICE.
REVENUES WATER
A. A 5% INCREASE IN WATER AND SEWER RATES FOR RESIDENTIAL AND
COMMERCIAL CUSTOMERS IS RECOMMENDED. NO INCREASE ON BULK
WATER CUSTOMERS SINCE AN INCREASE WAS INCURRED BY THEM LAST
YEAR.
B. $135,000.00 HAS BEEN APPROPRIATED OUT OF PRIOR YEAR'S
UNAPPROPRIATED FUND BALANCE TOWARD THE PURCHASE OF A JET -VAC
TRUCK.
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EXPENDITURES: GENERAL
A. GENERAL FUND OPERATING IS SCHEDULED TO BE COMPARABLE TO THE
FY 2000 -01 BUDGET, WITH LIMITED INCREASES INVOLVING SPECIFIC RE-
OCCURRING LINE ITEMS.
B. EMPLOYEE HOSPITALIZATION INSURANCE HAS BEEN BUDGETED AT
$250.00/EMPLOYEE BUT AN INCREASE IS PROJECTED IN OCTOBER.
C. SOME CAPITAL OUTLAY ITEMS HAVE BEEN APPROPRIATED AND A LIST
WILL BE PROVIDED OF EACH DEPARTMENT'S REQUEST FOR YOUR
REVIEW. THE FOLLOWING IS A LIST OF CAPITAL OUTLAY ITEMS THAT
WERE LEFT OUT DUE TO BUDGET CONSTRAINTS; POLICE -2 CAR
REPLACEMENTS, SHOTGUNS, SEMI -AUTO RIFLES, MOBILE DATA UNITS;
FIRE- SERVICE TRUCK, MINI -VAN, BUILDING RENOVATION FOR 24 -HOUR
FACILITIES; RECREATION- GYMNASIUM; PUBLIC WORKS -TRUCK
REPLACEMENT.
D. TWO (2) NEW POSITIONS HAVE BEEN PROPOSED. ONE FOR THE LIBRARY
AND ONE FOR RECREATION.
E. ALL DEBT SERVICE REQUIREMENTS HAVE BEEN APPROPRIATED IN THIS
BUDGET TO MEET OUR DEBT OBLIGATION.
EXPENDITURES- WATER
A. $125,000.00 HAS BEEN APPROPRIATED TO CONTINUE WORK TO CORRECT
INFILTRATION PROBLEMS, AND $185,000.00 TO PURCHASE JET -VAC TRUCK.
B. ALL DEBT SERVICE REQUIREMENTS HAVE BEEN OBLIGATED IN THE
FY2001 -02 BUDGET TO MEET OUR DEBT RESPONSIBILITIES.
INTERIM CITY MANAGER AUTRY STATED THAT HE IS RECOMMENDING A 3% COST
OF LIVING INCREASE FOR ALL EMPLOYEES AND A LONGEVITY SUPPLEMENT IS
BEING PROPOSED AT THE FOLLOWING RATES:
0 -4 YEARS SERVICE $ 90
5 -9 YEARS SERVICE
300
10 -14 YEARS SERVICE
400
15 -19 YEARS SERVICE
500
20 -29 YEARS SERVICE
600
30 PLUS YEARS SERVICE
700
HE ADDED THAT THE 3% INCREASE INCLUDING THE LONGEVITY AMOUNTS TO A
TOTAL OF $149,500.00.
MAYOR PRO -TEM WOMBLE ASKED WHAT WAS THE TOTAL AMOUNT OF THE
LONGEVITY.
INTERIM CITY MANAGER AUTRY RESPONDED $30,000.00 IN THE GENERAL FUND,
$11,300.00 IN THE WATER FUND.
INTERIM CITY MANAGER AUTRY STATED THAT HE HAS RECEIVED THE
FOLLOWING REQUESTS FOR CONTRIBUTIONS TO COMMUNITY SERVICE:
WOMAN'S CLUB OF DUNN $ 10,000
DUNN CHAMBER'S BEAUTIFICATION AND IMAGE COMMITTEE $ 10,000
AVERASBORO TOWNSHIP TRAVEL & TOURISM $ 25,000
HE ADDED THAT FUNDS WERE NOT APPROPRIATED FOR THESE REQUESTS.
COUNCILMEMBER MCDOUGAL STATED THAT IT SHOULD DEPEND ON WHETHER e
THE CITY CAN AFFORD TO CONTRIBUTE.
MAYOR PRO -TEM WOMBLE STATED THAT HE REALIZES THAT THE BUDGET IS
GOING TO BE TIGHT, BUT THE MONEY THAT IS SPENT ON ECONOMIC
DEVELOPMENT NOW IS AN INVESTMENT FOR THE FUTURE. HE ADDED THAT THE
CITY NEEDS TO DO WHAT THEY CAN TO SPEND NOW SO THAT WE CAN EXPAND
OUR TAX BASE WHICH WILL KEEP THE PROPERTY TAX RATES AFFORDABLE. HE
FURTHER STATED THAT HE THINKS COUNCIL SHOULD STRONGLY CONSIDER
THAT LONG TERM INVESTMENT.
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COUNCILMEMBER TART STATED THAT THE BEAUTIFICATION AND IMAGE
COMMITTEE SHOULD NOT BE LISTED AS A CONTRIBUTION TO COMMUNITY
SERVICE. HE ADDED THAT THEY WANT THE CITY TO PLANT SHRUBBERY AND
DRESS UP HIGHWAY 421 COMING INTO DUNN FROM ERWIN. HE ADDED THAT THIS
WOULD BE SOMETHING THAT WOULD ACTUALLY BELONG TO THE CITY AND THE
CITY COULD KEEP UP IN THE FUTURE AND THE CONTRIBUTIONS WOULD GO TO
THE CITY, NOT AN ORGANIZATION.
MAYOR OUDEH ASICED WHY IS THE WOMAN'S CLUB ASKING FOR $10,C00.00
i INTERIM CITY MANAGER AUTRY RESPONDED THAT THE WOMAN'S CLUB HAS
BEEN INSPECTED AND A CONTRACTOR HAS LOOKED AT IT AND THERE ARE
MAJOR REPAIRS THAT NEED TO BE DONE TO THAT HISTORIC SITE. HE ADDED
THAT THEY ARE TRYING TO GET COMMUNITY SUPPORT IN HELPING THEM TO
RENOVATE.
COUNCILMEMBER BASS STATED THAT COUNCIL SHOULD BE VERY OBLIGATED TO
THEIR COMMUNITY TO A CERTAIN EXTENT, BUT IN A YEAR THAT WE HAVE TO
CUT OUR OWN PEOPLE OUT OF THE OPERATING BUDGET, HE THINKS COUNCIL
SHOULD LOOK CLOSELY BEFORE GIVING ANYTHING AWAY.
MAYOR PRO -TEM WOMBLE STATED THAT COUNCIL HAS DISCUSSED PREVIOUSLY
ABOUT CONSIDERING A GRANT TO THE HARNETT COUNTY COMMITTEE OF 100
THAT COULD BE USED SOLELY FOR AN INDUSTRY THAT WOULD LOCATE WITHIN
THE CITY LIMITS OF DUNN. HE ADDED THAT THIS WOULD REAP TANGIBLE
BENEFITS QUICKLY AND WOULD ALSO HELP ECONOMIC DEVELOPMENT. HE
ASKED COUNCIL IF THEY WOULD CONSIDER THIS ISSUE OVER THE NEXT MONTH.
INTERIM CITY MANAGER AUTRY STATED THAT THIS BUDGET IS $162,503.00 LESS
THAN LAST YEAR'S PROPOSAL FOR THE GENERAL FUND, AND THE WATER FUND
IS $98,660.00.
COUNCILMEMBER BASS STATED THAT IT WAS HIS UNDERSTANDING THAT THE
CITY IS GOING TO PULL APPROXIMATELY $550,000.00 OUT OF THE
UNAPPROPRIATED FUNDS TO MEET THIS BUDGET.
/
INTERIM CITY MANAGER AUTRY RESPONDED THAT IS CORRECT, AND ADDED
THAT THIS BUDGET IS TIGHT AND THE DEPARTMENT HEADS HAVE REQUESTED
THEIR NEEDS, BUT THERE IS NO WAY ALL OF THESE REQUESTS CAN BE GRANTED.
HE ADDED THAT HE HAS APPROPRIATED CAPITAL ITEMS THAT HE FELT WERE
NECESSARY. HE FURTHER STATED THAT THE DEPARTMENT HEADS ARE PRESENT
TO ANSWER ANY QUESTIONS COUNCIL MAY HAVE.
COUNCILMEMBER BASS STATED THAT IF ANY VEHICLES ARE BOUGHT FOR THE
CITY, HE WANTS THEM TO BE BID WITH THE STATE, BECAUSE HE THINKS
VEHICLES CAN BE BOUGHT FOR LESS THAN THE CITY SPENT ON A VEHICLE LAST
YEAR.
INTERIM CITY MANAGER AUTRY STATED THAT IT WOULD BE DONE THAT WAY.
FINANCE DIRECTOR RENEE' DAUGHTRY STATED THAT INCLUDED IN THE BUDGET
ARE TWO NEW POSITIONS, ONE IN THE LIBRARY AND ONE IN RECREATION. SHE
ADDED THAT BASICALLY EVERYTHING ELSE IS BUDGETED AT ABOUT THE SAME
AS LAST YEAR.
INTERIM CITY MANAGER AUTRY STATED THAT THE BUILDING OPERATIONS AND
MAINTENANCE LINE ITEM INCLUDES CITY HALL. HE ADDED - HAT IT WAS
REDUCED BECAUSE CONSIDERABLE MAINTENANCE WAS DONE THIS YEAR AND
THEY FEEL LIKE IT WOULD NOT NEED TO BE DONE NEXT YEAR.
MAYOR OUDEH ASKED POLICE CHIEF PAT GODWIN HOW MANY PAGERS DOES THE
POLICE DEPARTMENT HAVE.
�✓
POLICE CHIEF GODWIN RESPONDED 42 OR 43.
MAYOR PRO -TEM WOMBLE ASKED WHY THE POLICE DEPARTMENT WAS
REQUESTING $30,000.00 IN CONTRACT MAINTENANCE.
CAPTAIN MORRY DENNING RESPONDED THAT THIS AMOUNT WOULD INCLUDE
THE MOBILE VIDEO CAMERAS FOR THE PATROL CARS AND ADDITIONAL
COMPUTERS AND MAINTENANCE.
707
COUNCILMEMBER BASS ASKED FIRE CHIEF AUSTIN TEW IF THE AMOUNT OF
$6,500.00 THAT WAS REQUESTED IN LINE ITEM LABELED TRAVEL AND MEETINGS
INCLUDED FULL TIME FIREFIGHTERS.
FIRE CHIEF AUSTIN TEW RESPONDED THAT IT COVERED ALL FULL -TIME AND
VOLUNTEERS. FIE ADDED THAT A PFT (PULMONARY FUNCTION TEST), A TB TEST,
AND PHYSICALS HAVE TO BE DONE EACH YEAR ON ALL FIREFIGHTERS.
MAYOR OUDEH ASKED HOW MANY PEOPLE HAVE TO HAVE A PFT AND WHAT IS
THE CHARGE.
FIRE CHIEF TEW RESPONDED THIRTY PEOPLE, AND IT IS $94.00 PER TEST.
MAYOR OUDEH ASKED WHO IS CURRENTLY GIVING THE TESTS.
FIRE CHIEF TEW RESPONDED THAT THIS AMOUNT WAS A QUOTE FROM THE
HOSPITAL.
MAYOR OUDEH STATED IT WOULD SAVE MONEY TO HAVE THE TESTS DONE IN A
DOCTOR'S OFFICE BECAUSE THE HOSPITAL CHARGES ARE TOO HIGH.
CHIEF TEW STATED TFIAT THE CITY REIMBURSES ITS VOLUNTEERS. HE ADDED
THAT THEY HAVE NOT HAD AN INCREASE IN THEIR REIMBURSEMENT IN TWELVE
YEARS, AND THE AMOUNT FIE HAS REQUESTED IS THE DIFFERENCE BETWEEN THE
2% AND 3% COST PER YEAR.
COUNCILMEMBER TART STATED THAT HE THOUGHT THE VOLUNTEERS ARE PAID
$10.00 A CALL.
FIRE CHIEF TEW RESPONDED THAT IS CORRECT.
INTERIM CITY MANAGER AUTRY STATED THAT HE WOULD RECOMMEND THAT
THOSE VOLUNTEERS RECEIVE THE SAME AMOUNT OF RAISE THAT OTHER CITY
EMPLOYEES RECEIVE.
MAYOR OUDEH ASKED WHAT WAS THE DIFFERENCE BETWEEN THE PAGERS THAT
THE FIRE DEPARTMENT AND THE POLICE DEPARTMENT HAVE.
FIRE CHIEF TEW RESPONDED THAT THE POLICE DEPARTMENT HAS A TELEPHONE
PAGER AND TFIE FIRE DEPARTMENT DOES NOT. HE ADDED THAT THE FIRE
DEPARTMENT HAS GOTTEN TO THE POINT THAT THEY HAVE EXCEEDED 50% OF
THE COST OF THE PAGER IN REPAIR COST. HE FURTHER STATED TFIAT IT IS NOT
FEASIBLE TO KEEP REPAIRING WHEN NEW ONES CAN BE PURCHASED WITH A
YEAR WARRANTY.
MAYOR OUDEH ASKED WHAT 1S THE COST FOR THE PAGERS.
FIRE CHIEF TEW RESPONDED THEY COST BETWEEN $500.00- $800.00.
INTERIM CITY MANAGER AUTRY STATED THAT THE INSPECTIONS DEPARTMENT
ACCOUNTS HAVE EITHER STAYED THE SAME OR HAVE BEEN REDUCED, EXCEPT
CAPITAL OUTLAY. HE ADDED THAT THE DEPARTMENT IS REQUESTING A USED
VEHICLE FOR PLANNER/CODE ENFORCEMENT OFFICER KELLY BOLLINGER.
HE REVIEWED THE STREET DEPARTMENT AND SANITATION DEPARTMENT'S
REQUEST WITH COUNCIL. HE ADDED THAT IN THE SANITATION DEPARTMENT,
THE CAPITAL OUTLAY ITEM WAS TAKEN OUT BECAUSE OF THE TRUCK THAT
BURNED. HE ADDED THERE WAS ABOUT $10,000.00 IN INSURANCE MONEY THAT
WAS NEVER USED TOWARD THE PURCHASE OF ANOTHER TRUCK.
INTERIM CITY MANAGER AUTRY STATED THAT THE POWELL BILL MONEY THAT
IS RECEIVED FROM THE STATE WOULD BE A SLIGHT REDUCTION FROM WHAT IS
USUALLY RECEIVED BECAUSE OF THE CENSUS. 1
RECREATION DIRECTOR PERRY HUDSON STATED THAT BASICALLY HIS
OPERATIONAL EXPENSES WERE THE SAME. HE ADDED THAT THE CITY WAS
WAITING TO HEAR IF THEY WOULD RECEIVE FUNDING FOR THE GYMNASIUM.
HE FURTHER STATED THAT DUE TO BUDGET RESTRAINTS THEY WOULD NOT BE
ABLE TO INSTALL POLES AND LIGHTS AT TYLER AND CODRINGTON PARKS OR
REPLACE THE POLES AND LIGI -ITS AT TART PARK AS THEY HAD HOPED.
m
RECREATION DIRECTOR HUDSON STATED THAT HIS MAIN CONCERN WAS TRYING
TO BUILD THEIR MAINTENANCE STAFF BY ADDING A POSITION. HE ADDED THAT
CURRENTLY THERE ARE ONLY THREE PEOPLE TRYING TO MAINTAIN 16 ACRES OF
PROPERTY WITH THE EXPANSION OF TART PARK AND THE NEW COMMUNITY
BUILDING.
COUNCILMEMBER BASS ASKED WHAT DID TRAVEL AND MEETINGS CONSIST OF.
RECREATION DIRECTOR HUDSON RESPONDED THAT MOST OF THAT IS USED FOR
THE YOUTH TEAMS TO TRAVEL TO LOCAL GAMES, STATE PLAYOFFS, ETC.
HE STATED THAT SINCE THE TWO SENIOR CENTERS HAVE COMBINED THERE WILL
ONLY BE LINE ITEMS FROM THE JOHNSON STREET FACILITY.
INTERIM CITY MANAGER AUTRY STATED THAT THE LIBRARY'S BUDGET
REQUESTS ARE BASICALLY THE SAME OR LESS AS LAST YEAR'S; HOWEVER,
THERE IS A RECOMMENDATION THAT AN ADDITIONAL LIBRARY ASSISTANT BE
ADDED TO THE STAFF.
INTERIM CITY MANAGER AUTRY STATED THAT COUNCIL NEEDS TO SCHEDULE A
SPECIAL MEETING DURING THE LAST WEEK OF MAY TO HOLD A PUBLIC HEARING
AND TO APPROVE THE FINANCING FOR IMPROVEMENTS AT THE WATER
TREATMENT PLANT.
HE ADDED THAT THERE HAD BEEN SOME DISCUSSION THAT KURT JENNE FROM
THE INSTITUTE OF GOVERNMENT WOULD BE COMING TO DISCUSS WITH COUNCIL
THE PROCEDURES FOR HIRING A CITY MANAGER, AND MR. AUTRY HAD
SUGGESTED JUNE 14, 2001.
THERE WAS A CONSENSUS OF COUNCIL TO MEET ON MAY 29, 2001 AT 6:00 P.M. TO
HOLD A PUBLIC HEARING AND TO DISCUSS AND APPROVE FINANCING THE
IMPROVEMENTS AT THE WATER TREATMENT PLANT AND ALSO TO CONDUCT A
BUDGET WORKSESSION.
MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER
MCDOUGAL TO MEET ON MAY 29, 2001 AT 6:00 P.M. TO HOLD A PUBLIC HEARING
CONCERNING THE FINANCING OF THE WATER FACILITIES IMPROVEMENTS,
APPROVAL OF THE WATER FACILITIES IMPROVEMENTS FINANCING AND ALSO TO
CONDUCT A BUDGET WORKSESSION. MOTION UNANIMOUSLY APPROVED.
MAYOR OUDEH ADJOURNED THE MEETING AT 9:15 P.M.
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MAYOR
ATTEST:
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TINA M. SILLS
DEPUTY CLERK
(MINUTES WERE RECORDED; TRANSCRIBED AND TYPED BY DEPUTY CLERK
TINA SILLS)
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