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05102001704 CORRECTED MINUTES CITY OF DUNN DUNN, NORTH CAROLINA THE CITY COUNCIL OF THE CITY OF DUNN IIELD A BUDGET WORKSESSION ON THURSDAY MAY 10, 2001 AT 7:00 P.M. IN THE DUNN MUNICIPAL BUILDING. PRESENT WAS MAYOR ABRAIIAM OUDEII, MAYOR PRO -TEM MIKE WOMBLE AND COUNCILMEMBERS JOEY TART, CAROLYN MCDOUGAL, PAUL BASS AND TOBY SUMNER. ALSO PRESENT WAS IN'T'ERIM CITY MANAGER RONNIE AUTRY, FINANCE DIRECTOR RENEE' DAUGHTRY, UTILITIES DIRECTOR JOE CAMPBELL, RECREATION DIRECTOR PERRY HUDSON, POLICE CHIEF PAT GODWIN, CAPTAIN MORRY DENNING, / CAPTAIN RONNIE RADCLIFFE, FIRE CHIEF AUSTIN TEW, PLANNING /CODE ENFORCEMENT OFFICER KELLY BOLLINGER, INTERIM HUMAN RESOURCE OFFICER MOSES GALLION, AND DAILY RECORD REPORTER LISA FARMER. COUNCILMEMBER GEORGE ROBINSON WAS ABSENT - EXCUSED, LIBRARIAN DEBORAH MELVIN WAS ABSENT DUE TO SICKNESS AND DEPUTY CLERK TINA SILLS WAS ABSENT- EXCUSED. GIVEN THAT THIS MEETING IS DEALING STRICTLY WITH BUDGETARY MATTERS, CITY ATTORNEY GODWIN HAS TRADITIONALLY NOT ATTENDED BUDGET WORKSESSIONS; THEREFORE, IIE WAS NOT 'ATTENDANCE ON MAY 10, 2001, INVOCATION MAYOR OUDEH OPENED THE MEETING AT 7:00 P.M. AND ASKED COUNCILMEMBER TART TO GIVE THE INVOCATION. AFTERWARD, THE PLEDGE OF ALLEGIANCE WAS REPEATED. MAYOR OUDEH YIELDED TO INTERIM CITY MANAGER AUTRY TO REVIEW THE HIGHLIGHTS OF THE PROPOSED FY 2001.02 BUDGET. PRESEN'T'ATION OF FY 2001 -02 BUDGET REVENUES: GENERAL A. AD VALOREM TAXES: FIGURES ARE BASED ON A 98% COLLECTION RATE WITH AN APPROXIMATE TAX BASE OF $407,406,452.00 WITH A TAX RATE OF .46 PER $100.00 VALUATION. B. NEXT YEAR'S PROJECTED STATE REVENUES ARE ESTIMATED BASED ON FY 2000 -01 RECEIPTS. THE GOVERNOR'S PROPOSED BUDGET FOR THE NEXT TWO YEARS DOES NOT PROPOSE TO REDUCE THESE REIMBURSEMENTS, BUT IS BALANCED PRECARIOUSLY. C. RESIDENTIAL GARBAGE FEES ARE RECOMMENDED TO CHANGE FROM $6.00 TO $8.00 PER MONTH. THIS INCREASE WOULD COVER A PORTION OF THE COST TO COLLECT LEAVES, SHRUBS, LIMBS AND GRASS CLIPPINGS. D. $319,536.00 HAS BEEN OBLIGATED FOR THE TRANSFER FROM THE WATER FUND TO THE GENERAL FUND TO COVER JOINT COSTS OF PERSONNEL, MATERIALS, INSURANCE AND ASSOCIATED COSTS. E. $415,067.95 IIAS BEEN APPROPRIATED FROM PRIOR YEAR'S UNAPPROPRIATED FUND BALANCE TO COVER OPERATING, CAPITAL COSTS AND ONE TIM EXPENDITURES. F. $175,000.00 HAS BEEN OBLIGATED FROM AVERASBORO FIRE DISTRICT REVENUES FOR OPERATING AND CAPITAL COSTS FOR FIRE SERVICE. REVENUES WATER A. A 5% INCREASE IN WATER AND SEWER RATES FOR RESIDENTIAL AND COMMERCIAL CUSTOMERS IS RECOMMENDED. NO INCREASE ON BULK WATER CUSTOMERS SINCE AN INCREASE WAS INCURRED BY THEM LAST YEAR. B. $135,000.00 HAS BEEN APPROPRIATED OUT OF PRIOR YEAR'S UNAPPROPRIATED FUND BALANCE TOWARD THE PURCHASE OF A JET -VAC TRUCK. 705 EXPENDITURES: GENERAL A. GENERAL FUND OPERATING IS SCHEDULED TO BE COMPARABLE TO THE FY 2000 -01 BUDGET, WITH LIMITED INCREASES INVOLVING SPECIFIC RE- OCCURRING LINE ITEMS. B. EMPLOYEE HOSPITALIZATION INSURANCE HAS BEEN BUDGETED AT $250.00/EMPLOYEE BUT AN INCREASE IS PROJECTED IN OCTOBER. C. SOME CAPITAL OUTLAY ITEMS HAVE BEEN APPROPRIATED AND A LIST WILL BE PROVIDED OF EACH DEPARTMENT'S REQUEST FOR YOUR REVIEW. THE FOLLOWING IS A LIST OF CAPITAL OUTLAY ITEMS THAT WERE LEFT OUT DUE TO BUDGET CONSTRAINTS; POLICE -2 CAR REPLACEMENTS, SHOTGUNS, SEMI -AUTO RIFLES, MOBILE DATA UNITS; FIRE- SERVICE TRUCK, MINI -VAN, BUILDING RENOVATION FOR 24 -HOUR FACILITIES; RECREATION- GYMNASIUM; PUBLIC WORKS -TRUCK REPLACEMENT. D. TWO (2) NEW POSITIONS HAVE BEEN PROPOSED. ONE FOR THE LIBRARY AND ONE FOR RECREATION. E. ALL DEBT SERVICE REQUIREMENTS HAVE BEEN APPROPRIATED IN THIS BUDGET TO MEET OUR DEBT OBLIGATION. EXPENDITURES- WATER A. $125,000.00 HAS BEEN APPROPRIATED TO CONTINUE WORK TO CORRECT INFILTRATION PROBLEMS, AND $185,000.00 TO PURCHASE JET -VAC TRUCK. B. ALL DEBT SERVICE REQUIREMENTS HAVE BEEN OBLIGATED IN THE FY2001 -02 BUDGET TO MEET OUR DEBT RESPONSIBILITIES. INTERIM CITY MANAGER AUTRY STATED THAT HE IS RECOMMENDING A 3% COST OF LIVING INCREASE FOR ALL EMPLOYEES AND A LONGEVITY SUPPLEMENT IS BEING PROPOSED AT THE FOLLOWING RATES: 0 -4 YEARS SERVICE $ 90 5 -9 YEARS SERVICE 300 10 -14 YEARS SERVICE 400 15 -19 YEARS SERVICE 500 20 -29 YEARS SERVICE 600 30 PLUS YEARS SERVICE 700 HE ADDED THAT THE 3% INCREASE INCLUDING THE LONGEVITY AMOUNTS TO A TOTAL OF $149,500.00. MAYOR PRO -TEM WOMBLE ASKED WHAT WAS THE TOTAL AMOUNT OF THE LONGEVITY. INTERIM CITY MANAGER AUTRY RESPONDED $30,000.00 IN THE GENERAL FUND, $11,300.00 IN THE WATER FUND. INTERIM CITY MANAGER AUTRY STATED THAT HE HAS RECEIVED THE FOLLOWING REQUESTS FOR CONTRIBUTIONS TO COMMUNITY SERVICE: WOMAN'S CLUB OF DUNN $ 10,000 DUNN CHAMBER'S BEAUTIFICATION AND IMAGE COMMITTEE $ 10,000 AVERASBORO TOWNSHIP TRAVEL & TOURISM $ 25,000 HE ADDED THAT FUNDS WERE NOT APPROPRIATED FOR THESE REQUESTS. COUNCILMEMBER MCDOUGAL STATED THAT IT SHOULD DEPEND ON WHETHER e THE CITY CAN AFFORD TO CONTRIBUTE. MAYOR PRO -TEM WOMBLE STATED THAT HE REALIZES THAT THE BUDGET IS GOING TO BE TIGHT, BUT THE MONEY THAT IS SPENT ON ECONOMIC DEVELOPMENT NOW IS AN INVESTMENT FOR THE FUTURE. HE ADDED THAT THE CITY NEEDS TO DO WHAT THEY CAN TO SPEND NOW SO THAT WE CAN EXPAND OUR TAX BASE WHICH WILL KEEP THE PROPERTY TAX RATES AFFORDABLE. HE FURTHER STATED THAT HE THINKS COUNCIL SHOULD STRONGLY CONSIDER THAT LONG TERM INVESTMENT. 706 COUNCILMEMBER TART STATED THAT THE BEAUTIFICATION AND IMAGE COMMITTEE SHOULD NOT BE LISTED AS A CONTRIBUTION TO COMMUNITY SERVICE. HE ADDED THAT THEY WANT THE CITY TO PLANT SHRUBBERY AND DRESS UP HIGHWAY 421 COMING INTO DUNN FROM ERWIN. HE ADDED THAT THIS WOULD BE SOMETHING THAT WOULD ACTUALLY BELONG TO THE CITY AND THE CITY COULD KEEP UP IN THE FUTURE AND THE CONTRIBUTIONS WOULD GO TO THE CITY, NOT AN ORGANIZATION. MAYOR OUDEH ASICED WHY IS THE WOMAN'S CLUB ASKING FOR $10,C00.00 i INTERIM CITY MANAGER AUTRY RESPONDED THAT THE WOMAN'S CLUB HAS BEEN INSPECTED AND A CONTRACTOR HAS LOOKED AT IT AND THERE ARE MAJOR REPAIRS THAT NEED TO BE DONE TO THAT HISTORIC SITE. HE ADDED THAT THEY ARE TRYING TO GET COMMUNITY SUPPORT IN HELPING THEM TO RENOVATE. COUNCILMEMBER BASS STATED THAT COUNCIL SHOULD BE VERY OBLIGATED TO THEIR COMMUNITY TO A CERTAIN EXTENT, BUT IN A YEAR THAT WE HAVE TO CUT OUR OWN PEOPLE OUT OF THE OPERATING BUDGET, HE THINKS COUNCIL SHOULD LOOK CLOSELY BEFORE GIVING ANYTHING AWAY. MAYOR PRO -TEM WOMBLE STATED THAT COUNCIL HAS DISCUSSED PREVIOUSLY ABOUT CONSIDERING A GRANT TO THE HARNETT COUNTY COMMITTEE OF 100 THAT COULD BE USED SOLELY FOR AN INDUSTRY THAT WOULD LOCATE WITHIN THE CITY LIMITS OF DUNN. HE ADDED THAT THIS WOULD REAP TANGIBLE BENEFITS QUICKLY AND WOULD ALSO HELP ECONOMIC DEVELOPMENT. HE ASKED COUNCIL IF THEY WOULD CONSIDER THIS ISSUE OVER THE NEXT MONTH. INTERIM CITY MANAGER AUTRY STATED THAT THIS BUDGET IS $162,503.00 LESS THAN LAST YEAR'S PROPOSAL FOR THE GENERAL FUND, AND THE WATER FUND IS $98,660.00. COUNCILMEMBER BASS STATED THAT IT WAS HIS UNDERSTANDING THAT THE CITY IS GOING TO PULL APPROXIMATELY $550,000.00 OUT OF THE UNAPPROPRIATED FUNDS TO MEET THIS BUDGET. / INTERIM CITY MANAGER AUTRY RESPONDED THAT IS CORRECT, AND ADDED THAT THIS BUDGET IS TIGHT AND THE DEPARTMENT HEADS HAVE REQUESTED THEIR NEEDS, BUT THERE IS NO WAY ALL OF THESE REQUESTS CAN BE GRANTED. HE ADDED THAT HE HAS APPROPRIATED CAPITAL ITEMS THAT HE FELT WERE NECESSARY. HE FURTHER STATED THAT THE DEPARTMENT HEADS ARE PRESENT TO ANSWER ANY QUESTIONS COUNCIL MAY HAVE. COUNCILMEMBER BASS STATED THAT IF ANY VEHICLES ARE BOUGHT FOR THE CITY, HE WANTS THEM TO BE BID WITH THE STATE, BECAUSE HE THINKS VEHICLES CAN BE BOUGHT FOR LESS THAN THE CITY SPENT ON A VEHICLE LAST YEAR. INTERIM CITY MANAGER AUTRY STATED THAT IT WOULD BE DONE THAT WAY. FINANCE DIRECTOR RENEE' DAUGHTRY STATED THAT INCLUDED IN THE BUDGET ARE TWO NEW POSITIONS, ONE IN THE LIBRARY AND ONE IN RECREATION. SHE ADDED THAT BASICALLY EVERYTHING ELSE IS BUDGETED AT ABOUT THE SAME AS LAST YEAR. INTERIM CITY MANAGER AUTRY STATED THAT THE BUILDING OPERATIONS AND MAINTENANCE LINE ITEM INCLUDES CITY HALL. HE ADDED - HAT IT WAS REDUCED BECAUSE CONSIDERABLE MAINTENANCE WAS DONE THIS YEAR AND THEY FEEL LIKE IT WOULD NOT NEED TO BE DONE NEXT YEAR. MAYOR OUDEH ASKED POLICE CHIEF PAT GODWIN HOW MANY PAGERS DOES THE POLICE DEPARTMENT HAVE. �✓ POLICE CHIEF GODWIN RESPONDED 42 OR 43. MAYOR PRO -TEM WOMBLE ASKED WHY THE POLICE DEPARTMENT WAS REQUESTING $30,000.00 IN CONTRACT MAINTENANCE. CAPTAIN MORRY DENNING RESPONDED THAT THIS AMOUNT WOULD INCLUDE THE MOBILE VIDEO CAMERAS FOR THE PATROL CARS AND ADDITIONAL COMPUTERS AND MAINTENANCE. 707 COUNCILMEMBER BASS ASKED FIRE CHIEF AUSTIN TEW IF THE AMOUNT OF $6,500.00 THAT WAS REQUESTED IN LINE ITEM LABELED TRAVEL AND MEETINGS INCLUDED FULL TIME FIREFIGHTERS. FIRE CHIEF AUSTIN TEW RESPONDED THAT IT COVERED ALL FULL -TIME AND VOLUNTEERS. FIE ADDED THAT A PFT (PULMONARY FUNCTION TEST), A TB TEST, AND PHYSICALS HAVE TO BE DONE EACH YEAR ON ALL FIREFIGHTERS. MAYOR OUDEH ASKED HOW MANY PEOPLE HAVE TO HAVE A PFT AND WHAT IS THE CHARGE. FIRE CHIEF TEW RESPONDED THIRTY PEOPLE, AND IT IS $94.00 PER TEST. MAYOR OUDEH ASKED WHO IS CURRENTLY GIVING THE TESTS. FIRE CHIEF TEW RESPONDED THAT THIS AMOUNT WAS A QUOTE FROM THE HOSPITAL. MAYOR OUDEH STATED IT WOULD SAVE MONEY TO HAVE THE TESTS DONE IN A DOCTOR'S OFFICE BECAUSE THE HOSPITAL CHARGES ARE TOO HIGH. CHIEF TEW STATED TFIAT THE CITY REIMBURSES ITS VOLUNTEERS. HE ADDED THAT THEY HAVE NOT HAD AN INCREASE IN THEIR REIMBURSEMENT IN TWELVE YEARS, AND THE AMOUNT FIE HAS REQUESTED IS THE DIFFERENCE BETWEEN THE 2% AND 3% COST PER YEAR. COUNCILMEMBER TART STATED THAT HE THOUGHT THE VOLUNTEERS ARE PAID $10.00 A CALL. FIRE CHIEF TEW RESPONDED THAT IS CORRECT. INTERIM CITY MANAGER AUTRY STATED THAT HE WOULD RECOMMEND THAT THOSE VOLUNTEERS RECEIVE THE SAME AMOUNT OF RAISE THAT OTHER CITY EMPLOYEES RECEIVE. MAYOR OUDEH ASKED WHAT WAS THE DIFFERENCE BETWEEN THE PAGERS THAT THE FIRE DEPARTMENT AND THE POLICE DEPARTMENT HAVE. FIRE CHIEF TEW RESPONDED THAT THE POLICE DEPARTMENT HAS A TELEPHONE PAGER AND TFIE FIRE DEPARTMENT DOES NOT. HE ADDED THAT THE FIRE DEPARTMENT HAS GOTTEN TO THE POINT THAT THEY HAVE EXCEEDED 50% OF THE COST OF THE PAGER IN REPAIR COST. HE FURTHER STATED TFIAT IT IS NOT FEASIBLE TO KEEP REPAIRING WHEN NEW ONES CAN BE PURCHASED WITH A YEAR WARRANTY. MAYOR OUDEH ASKED WHAT 1S THE COST FOR THE PAGERS. FIRE CHIEF TEW RESPONDED THEY COST BETWEEN $500.00- $800.00. INTERIM CITY MANAGER AUTRY STATED THAT THE INSPECTIONS DEPARTMENT ACCOUNTS HAVE EITHER STAYED THE SAME OR HAVE BEEN REDUCED, EXCEPT CAPITAL OUTLAY. HE ADDED THAT THE DEPARTMENT IS REQUESTING A USED VEHICLE FOR PLANNER/CODE ENFORCEMENT OFFICER KELLY BOLLINGER. HE REVIEWED THE STREET DEPARTMENT AND SANITATION DEPARTMENT'S REQUEST WITH COUNCIL. HE ADDED THAT IN THE SANITATION DEPARTMENT, THE CAPITAL OUTLAY ITEM WAS TAKEN OUT BECAUSE OF THE TRUCK THAT BURNED. HE ADDED THERE WAS ABOUT $10,000.00 IN INSURANCE MONEY THAT WAS NEVER USED TOWARD THE PURCHASE OF ANOTHER TRUCK. INTERIM CITY MANAGER AUTRY STATED THAT THE POWELL BILL MONEY THAT IS RECEIVED FROM THE STATE WOULD BE A SLIGHT REDUCTION FROM WHAT IS USUALLY RECEIVED BECAUSE OF THE CENSUS. 1 RECREATION DIRECTOR PERRY HUDSON STATED THAT BASICALLY HIS OPERATIONAL EXPENSES WERE THE SAME. HE ADDED THAT THE CITY WAS WAITING TO HEAR IF THEY WOULD RECEIVE FUNDING FOR THE GYMNASIUM. HE FURTHER STATED THAT DUE TO BUDGET RESTRAINTS THEY WOULD NOT BE ABLE TO INSTALL POLES AND LIGHTS AT TYLER AND CODRINGTON PARKS OR REPLACE THE POLES AND LIGI -ITS AT TART PARK AS THEY HAD HOPED. m RECREATION DIRECTOR HUDSON STATED THAT HIS MAIN CONCERN WAS TRYING TO BUILD THEIR MAINTENANCE STAFF BY ADDING A POSITION. HE ADDED THAT CURRENTLY THERE ARE ONLY THREE PEOPLE TRYING TO MAINTAIN 16 ACRES OF PROPERTY WITH THE EXPANSION OF TART PARK AND THE NEW COMMUNITY BUILDING. COUNCILMEMBER BASS ASKED WHAT DID TRAVEL AND MEETINGS CONSIST OF. RECREATION DIRECTOR HUDSON RESPONDED THAT MOST OF THAT IS USED FOR THE YOUTH TEAMS TO TRAVEL TO LOCAL GAMES, STATE PLAYOFFS, ETC. HE STATED THAT SINCE THE TWO SENIOR CENTERS HAVE COMBINED THERE WILL ONLY BE LINE ITEMS FROM THE JOHNSON STREET FACILITY. INTERIM CITY MANAGER AUTRY STATED THAT THE LIBRARY'S BUDGET REQUESTS ARE BASICALLY THE SAME OR LESS AS LAST YEAR'S; HOWEVER, THERE IS A RECOMMENDATION THAT AN ADDITIONAL LIBRARY ASSISTANT BE ADDED TO THE STAFF. INTERIM CITY MANAGER AUTRY STATED THAT COUNCIL NEEDS TO SCHEDULE A SPECIAL MEETING DURING THE LAST WEEK OF MAY TO HOLD A PUBLIC HEARING AND TO APPROVE THE FINANCING FOR IMPROVEMENTS AT THE WATER TREATMENT PLANT. HE ADDED THAT THERE HAD BEEN SOME DISCUSSION THAT KURT JENNE FROM THE INSTITUTE OF GOVERNMENT WOULD BE COMING TO DISCUSS WITH COUNCIL THE PROCEDURES FOR HIRING A CITY MANAGER, AND MR. AUTRY HAD SUGGESTED JUNE 14, 2001. THERE WAS A CONSENSUS OF COUNCIL TO MEET ON MAY 29, 2001 AT 6:00 P.M. TO HOLD A PUBLIC HEARING AND TO DISCUSS AND APPROVE FINANCING THE IMPROVEMENTS AT THE WATER TREATMENT PLANT AND ALSO TO CONDUCT A BUDGET WORKSESSION. MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER MCDOUGAL TO MEET ON MAY 29, 2001 AT 6:00 P.M. TO HOLD A PUBLIC HEARING CONCERNING THE FINANCING OF THE WATER FACILITIES IMPROVEMENTS, APPROVAL OF THE WATER FACILITIES IMPROVEMENTS FINANCING AND ALSO TO CONDUCT A BUDGET WORKSESSION. MOTION UNANIMOUSLY APPROVED. MAYOR OUDEH ADJOURNED THE MEETING AT 9:15 P.M. m vuucn MAYOR ATTEST: a -Ko-) I /kjl id" 14" TINA M. SILLS DEPUTY CLERK (MINUTES WERE RECORDED; TRANSCRIBED AND TYPED BY DEPUTY CLERK TINA SILLS) i