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04122001ME CITY OF DUNN DUNN, NORTH CAROLINA MINUTES THE CITY COUNCIL OF THE CITY OF DUNN HELD A SPECIAL CALL MEETING ON THURSDAY APRIL 12, 2001 AT 7:00 P.M. IN THE DUNN MUNICIPAL BUILDING. PRESENT WAS MAYOR ABRAHAM OUDEH, MAYOR PRO -TEM MIKE WOMBLE AND COUNCILMEMBERS GEORGE ROBINSON, JOEY 'FART, CAROLYN MCDOUGAL, PAUL BASS AND TOBY SUMNER. ALSO PRESENT WAS INTERIM CITY MANAGER RONNIE AUTRY, CITY ATTORNEY BILLY GODWIN, PUBLIC UTILITIES DIRECTOR JOE CAMPBELL, RECREATION DIRECTOR PERRY HUDSON, POLICE CHIEF PAT GODWIN, FIRE CHIEF AUSTIN TEW, FINANCE DIRECTOR RENEE' DAUGHTRY, BUILDING INSPECTOR RICKY PARSON, PLANNING /CODE ENFORCEMENT OFFICER KELLY BOLLINGER, CITY ENGINEER RANDY MCNEILL, CITY CLERK JOYCE VALLEY AND DAILY RECORD REPORTER LISA FARMER. MAYOR ABRAHAM OUDEH OPENED THE MEETING AT 7:00 P.M. INVOCATIONI MAYOR OUDEH ASKED COUNCILMEMBER TART TO GIVE THE INVOCATION. AFTERWARD, THE PLEDGE OF ALLEGIANCE WAS REPEATED. PRESENTATION MAYOR OUDEH PRESENTED A PLAQUE TO ALBERT LAVOIE, A MAINTENANCE MECHANIC, IN HONOR OF HIS RETIREMENT AND FOR 25 YEARS OF SERVICE TO THE CITY OF DUNN. BEAUTIFICATION AND IMAGE COMMITTEE INTERIM CITY MANAGER AUTRY STATED THAT MR. TILGHMAN POPE IS PRESENT ON BEHALF OF THE CHAMBER OF COMMERCE BEAUTIFICATION AND IMAGE COMMITTEE. HE ADDED THAT THE COMMITTEE IS REQUESTING THAT CITY COUNCIL CONSIDER A LANDSCAPING PROJECT ON HWY 421. MR. TILGHMAN POPE STATED THAT LAST FALL, THE BEAUTIFICATION AND IMAGE COMMITTEE OF THE CHAMBER CAME BEFORE COUNCIL AND PRESENTED AN AGENDA OF SHORT TERM, INTERMEDIATE AND LONG TERM GOALS OF WHAT THEY FELT COULD BE DONE TO ENHANCE THE IMAGE AND BEAUTIFICATION OF THE CITY. HE ADDED THAT AT THAT TIME, COUNCIL WAS GRACIOUS ENOUGH TO APPROPRIATE MONEY FOR NEW "WELCOME TO DUNN" SIGNS WHICH THEY ARE IN THE PROCESS OF IMPLEMENTING. HE FURTHER STATED THAT ONE SHORT TERM GOAL WAS A LANDSCAPING PROJECT THAT WOULD EXTEND FROM THE RIVER ON 421 TO THE 421 /BROAD STREET INTERSECTION. HE STATED THAT MR. SCOTT SURLES WITH SURLES YARD, GARDENING AND LLC, WHO IS A CHAMBER MEMBER AND A MEMBER OF THE BEAUTIFICATION AND IMAGE COMMITTEE, HAS PUT TOGETHER A PROPOSAL INCLUDING THE TYPES OF PLANTS THEY BELIEVE WOULD GREATLY ENHANCE THE IMAGE OF THE CITY. HE ADDED THAT THE TOTAL COST OF THIS PROJECT WOULD BE $12,968.60 WHICH ONLY INCLUDES MATERIALS AND WITH THE CITY PROVIDING THE LABOR AND MR. SURLES OVERSEEING THE PROJECT, IT WILL HELP TO KEEP THE COST ESTIMATES DOWN. HE FURTHER STATED THAT THIS COST COULD FURTHER BE REDUCED BY ANOTHER $3,000.00 IF THE CITY WOULD PROVIDE THE MULCH. MR. POPE STATED THAT THE COMMITTEE WAS VERY HAPPY TO HAVE COUNCILMEMBER JOEY TART AS A REGULAR MEMBER OF THE COMMITTEE AND MAYOR OUDEI-I HAS ATTENDED SOME OF TIIEIR MEETINGS. HE ADDED THAT THE REASON THEY BELIEVE THIS PROJECT WAS INCLUDED IN THEIR SHORT TERM GOAL WAS BECAUSE IT IS AN INEXPENSIVE WAY SOMETHING CAN BE DONE TO THE CITY THAT THE CITIZENS WILL SEE IMMEDIATE REWARDS AND RETURNS ON THEIR TAX DOLLARS; HOWEVER, THIS PROJECT COULD NOT BE DONE UNTIL THE FALL. HE FURTHER STATED THAT OTHER PROJECTS WOULD BE LONG TERM AND WOULD BE COSTLY AND THE CITIZENS MAY NOT SEE THE FRUITS OF THAT MONEY FOR SOME TIME. HE STATED THAT THE COMMITTEE IS ASKING THAT COUNCIL CONSIDER THIS PROJECT WHILE PREPARING THEIR BUDGET FOR NEXT YEAR BECAUSE THEY FEEL THIS PROJECT IS A WORTHY PROJECT FOR THE CITY. HE ADDED "THAT IN A RECENT POLL OF THE CHAMBER MEMBERSHIP, THE IMAGE AND BEAUTIFICATION OF OUR CITY WAS AT THE TOP OF THE LIST OF WHAT MEMBERS THOUGHT OUR TOWN NEEDED IN IMPROVING QUALITY OF LIFE ISSUES FOR OUR CITY BECAUSE IT MAKES OUR TOWN A MORE ATTRACTIVE PLACE FOR US TO LIVE AND TO DRAW INDUSTRY. I MR. POPE STATED THAT INCLUDED IN THIS PROPOSAL IS A MAINTENANCE PROPOSAL FOR $2,400.00 ANNUALLY. HE ADDED THAT SHOULD COUNCIL APPROVE THIS PROJECT, THEY SHOULD CONSIDER A PRIVATE MAINTENANCE CONTRACT BECAUSE THE CITY MAY NOT HAVE THE RESOURCES TO MAINTAIN A PROJECT OF THIS SIZE. HE THANKED COUNCIL FOR THEIR TIME, AND STATED THAT SHOULD COUNCIL HAVE ANY QUESTIONS, THEY COULD CONSULT WITH COUNCILMEMBER TART OR ATTEND ANY OF THEIR MEETINGS: CONSENT ITEMS INTERIM CITY MANAGER AUTRY ASKED COUNCIL IF THERE WERE ANY CONSENT ITEMS \ THEY WISHED TO DELETE FOR FURTHER DISCUSSION. MAYOR PRO -TEM WOMBLE STATED THAT HE WOULD LIKE TO DELETE ITEM 46 TAX RELEASES /REFUNDS. HEARING NO FURTHER DELETIONS, THE FOLLOWING ITEMS WERE CONSIDERED BY COUNCIL: MINUTES -MARCH 1, 2001 - COUNCIL CONSIDERED APPROVAL OF THE MINUTES OF THE MARCH 1, 2001 COUNCIL MEETING. MINUTES- SPECIAL CALL -MARCH 15, 2001 - COUNCIL CONSIDERED APPROVAL OF THE MINUTES OF THE MARCH 15, 2001 SPECIAL CALL MEETING. MINUTES - SPECIAL CALL -MARCH 20, 2001 - COUNCIL CONSIDERED APPROVAL OF THE MINUTES OF THE MARCH 20, 2001 SPECIAL CALL MEETING. MINUTES - SPECIAL CALL -MARCH 26, 2001 - COUNCIL CONSIDERED APPROVAL OF THE MINUTES OF THE MARCH 26, 2001 SPECIAL CALL MEETING. MINUTES - CLOSED SESSION -MARCH 26, 2001 - COUNCIL CONSIDERED APPROVAL OF THE AUDIO TAPE AS MINUTES OF THE MARCH 26, 2001 CLOSED SESSION MEETING. BUDGET AMENDMENTS- COUNCIL CONSIDERED APPROVAL OF BUDGET AMENDMENTS #894103. (ATTACHMENT #1) MOWING AGREEMENT -DOT- COUNCIL CONSIDERED APPROVAL OF A MOWING AGREEMENT BETWEEN THE DEPARTMENT OF TRANSPORTATION AND THE CITY OF DUNN. ��✓ (AGREEMENT IS FILED IN THE CLERK'S OFFICE) BANK RESOLUTION- COUNCIL CONSIDERED APPROVAL OF A BANK RESOLUTION AUTHORIZING INTERIM CITY MANAGER RONNIE AUTRY TO EXECUTE EVIDENCE OF DEBT, CHECKS, DRAFTS AND WIRE TRANSFERS AND AN UPDATED LIST OF FINANCIAL INSTITUTIONS THAT THE CITY IS AUTHORIZED TO CONDUCT BUSINESS WITH. (ATTACHMENT #2) AUDIT CONTRACT -FY 2000- 2001 - COUNCIL CONSIDERED APPROVAL OF AN AUDIT CONTRACT BE AWARDED TO GILES, STRICKLAND AND ASSOCIATES FOR FY 2000 -2001. (ATTACHMENT #3) RESOLUTION - REIMBURSEMENTS- COUNCIL CONSIDERED APPROVAL OF A RESOLUTION REQUESTING THE GOVERNOR OF NORTH CAROLINA TO RESTORE FULL FUNDING OF STATE REIMBURSEMENTS. (ATTACHMENT #4) RESOLUTION -LGC APPLICATION - COUNCIL CONSIDERED APPROVAL OF A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR APPROVAL OF A FINANCING AGREEMENT FOR CONSTRUCTION AT THE WATER TREATMENT PLANT. (ATTACHMENT #5) MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER SUMNER TO APPROVE THE ABOVE CONSENT ITEMS. MOTION UNANIMOUSLY APPROVED. MAYOR PRO -TEM WOMBLE STATED TIIAT HE WOULD LIKE TO ABSTAIN FROM VOTING ON ITEM #6 TAX RELEASES /REFUNDS DUE TO HAVING A DIRECT FINANCIAL INTEREST IN ONE OF THE COMPANIES LISTED. mm MOTION BY COUNCILMEMBER TART, SECONDED BY COUNCILMEMBER BASS TO APPROVE ITEM #6 TAX RELEASES /REFUNDS. MOTION CARRIED 5 -0. AYES ABSTAINED ROBINSON WOMBLE TART MCDOUGAL BASS SUMNER RESOLUTION - SURPLUS AUCTION INTERIM CITY MANAGER AUTRY STATED THAT A RESOLUTION NEEDS COUNCIL CONSIDERATION TO AUTHORIZE HIM TO HOLD A PUBLIC AUCTION TO SELL SURPLUS EQUIPMENT ON SATURDAY, APRIL 28, 2001. MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER SUMNER TO APPROVE THE RESOLUTION AUTHORIZING INTERIM CITY MANAGER AUTRY TO HOLD A PUBLIC AUCTION ON SATURDAY, APRIL 28, 2001. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #6) WASTEWATER LINE PROJECT -NC 55 /US 421 INTERIM CITY MANAGER AUTRY STATED THAT THIS PROJECT HAS BEEN DISCUSSED APPROXIMATELY THREE YEARS AND PLANS HAVE BEEN COMPLETED. HE ADDED THAT THE SEWER LINE WOULD SERVE THE NEW VETERINARIAN OFFICE AND THE PROPOSED SHOPPING CENTER ON 421 EAST OF I -95, AND THE COST OF THE PROJECT WOULD BE APPROXIMATELY $240,000.00 WITH THE FUNDS COMING OUT OF THE IMPACT FEE ACCOUNT. HE FURTHER STATED THAT SHOULD COUNCIL AUTHORIZE HIM TO SOLICIT BIDS FOR THE CONSTRUCTION OF THIS SEWER LINE, HE WILL, UPON RECEIPT OF THE BIDS, REQUEST APPROVAL FROM COUNCIL BEFORE MOVING FORWARD WITH THE PROJECT AND HE IS PROPOSING TO RECEIVE THE BIDS BY THE MAY 3 RD COUNCIL MEETING. CITY ENGINEER RANDY MCNEILL STATED THAT THIS PROJECT HAS BEEN DESIGNED FOR SOME TIME AND ALL THE PERMITS HAVE BEEN OBTAINED. HE EXPLAINED THE ROUTE THE SEWER LINE WOULD TAKE AND ADDED THAT IT IS DESIGNED AT PROPER DEPTHS SO THAT IT CAN SERVE ALL THE AREAS. HE ADDED THAT THERE WILL BE TWO METHODS OF BIDDING FOR THE SEPARATE AREAS THAT WILL BE EVALUATED AND BROUGHT BACK BEFORE COUNCIL FOR THEIR CONSIDERATION. HE FURTHER STATED THAT ONCE THE AREAS BEING CONSIDERED FOR ANNEXATION ARE ANNEXED, THESE LINES WILL BE VERYIMPORTANT. MOTION BY COUNCILMEMBER SUMNER, SECONDED BY COUNCILMEMBER MCDOUGAL TO AUTHORIZE INTERIM CITY MANAGER AUTRY TO SOLICIT BIDS FOR CONSTRUCTION OF THE SEWER LINE ON US 421 EAST OF I -95. MOTION UNANIMOUSLY APPROVED. COMBINATION OF SENIOR CENTERS INTERIM CITY MANAGER AUTRY STATED THAT THE SENIOR CENTER ADVISORY BOARD, IN CONJUNCTION WITH THE SENIOR CENTER STAFF, HAS INFORMED HIM OF UNITING THE TWO SENIOR CENTERS TOGETHER AT THE SITE LOCATED IN THE OLD HARNETT PRIMARY SCHOOL. HE ADDED THAT THE SPACE AVAILABLE WOULD MAKE IT MORE APPEALING AND BENEFICIAL TO THE SENIORS, AND THEIR PROGRAMS WOULD BE UNLIMITED. HE FURTHER STATED THAT THE MEALS ON WHEELS PROGRAM WOULD NOT BE EFFECTED OTHER THAN THE DROP OFF POINT AND THE MOVE WOULD ALSO FACILITATE MOVING THE NUTRITION SITE WHICH WILL PROVIDE MORE SPACE FOR THE MEALS ON WHEELS PROGRAM. RECREATION DIRECTOR PERRY HUDSON STATED THAT IT MAKES MORE SENSE TO HAVE ALL THE SENIORS IN ONE AREA. HE ADDED THAT THERE ARE NUMEROUS ACTIVITIES THAT GO ALONG WITH THE SENIORS SUCH AS SENIOR GAMES, AND ALSO THERE IS ACCESS TO A GYM, WALKING TRACK AND A SWIMMING POOL IN THE MORNINGS. HE FURTHER STATED THAT HE FELT THIS WOULD BE A GOOD MOVE FOR THE SENIOR CENTERS. MOTION BY COUNCILMEMBER MCDOUGAL, SECONDED BY COUNCILMEMBER ROBINSON TO COMBINE THE SENIOR CENTERS TOGETHER AT THE SIGHT LOCATED AT THE OLD HARNETT PRIMARY SCHOOL. MOTION UNANIMOUSLY APPROVED. COUNCILMEMBER SUMNER ASKED IF THIS IS THE FEELING OF MOST EVERYONE THAT ATTENDS THESE CENTERS, RECREATION DIRECTOR HUDSON RESPONDED YES. MAYOR PRO -TEM WOMBLE ASKED IF THE MOVE WOULD BE A COST SAVINGS. RECREATION DIRECTOR HUDSON STATED THAT THE CITY RECEIVES GRANT FUNDING FROM MID - CAROLINA COUNCIL OF GOVERNMENTS AND FROM HARNETT COUNTY. HE ADDED THAT LAST YEAR, ONLY ONE CENTER WAS FUNDED SO IT WOULD SAVE THE CITY MONEY IN THE LONG RUN. COUNCILMEMBER SUMNER ASKED WHO OWNS THE BUILDING THAT HOUSES THE SENIOR ENRICHMENT CENTER. RECREATION DIRECTOR HUDSON RESPONDED THAT ACCORDING TO FORMER CITY MANAGER CARL DEAN, THE CITY OWNS THE BUILDING. HE ADDED THAT THE HOUSING AUTHORITY MAINTAINS THE AREA ALONG WITH THE RECREATION DEPARTMENT. HE FURTHER STATED THAT VERIFICATION MAY BE NEEDED TO MAKE SURE THAT THE CITY IS THE OWNER OF THAT BUILDING. MAYOR PRO -TEM WOMBLE STATED THAT AFTER THE BUILDING IS VACATED, THEY NEED TO FIND OUT WHAT NEEDS TO BE DONE WITH THE BUILDING. RECREATION DIRECTOR HUDSON STATED THAT THE BUILDING IS IN GOOD SHAPE BUT THEY HAVE OUTGROWN THE BUILDING. MAYOR OUDEH STATED THAT IT WOULD BE BETTER QUALITY FOR THE SENIORS TO HAVE ONE CENTER. PHYLLIS TAYLOR OF THE POWELL AVENUE SENIOR CENTER STATED THAT SIZE IS THEIR MAIN CONCERN AND THAT THEY HAVE OUTGROWN THE BUILDING. SHE ADDED THAT THEY HAVE TO MOVE DINING ROOM TABLES ON A DAILY BASIS TO MAKE ROOM TO HAVE EXERCISE AND OTHER ACTIVITIES. SHE FURTHER STATED THAT THE KITCHEN IS EXTREMELY SMALL AND WHEN PREPARING THE HOME DELIVERED MEALS, THEY ARE CONSTANTLY BUMPING INTO EACH OTHER. MS. TAYLOR STATED THAT IN THE FUTURE, SENIOR CENTERS IN NORTH CAROLINA WILL HAVE TO BE ACCREDITED IN ORDER TO GAIN FUNDING THROUGH MID - CAROLINA COUNCIL OF GOVERNMENTS AND THE FIRST REQUIREMENT IS THE CENTER MUST BE 4,000 SQUARE FEET TO QUALIFY FOR A CENTER OF EXCELLENCE AND THE POWELL AVENUE CENTER IS NOT EVEN NEAR THAT SIZE. MAYOR OUDEH ASKED MS. TAYLOR IF SHE WOULD COME BACK TO THE COUNCIL MEETINGS EVERY TWO OR THREE MONTHS AND INFORM COUNCIL OF WHAT THEY CAN DO TO THE SENIOR CENTERS. MS. TAYLOR STATED THAT CURRENTLY THE SENIOR CENTER IS AT A STANDSTILL BECAUSE THEY DO NOT HAVE THE ROOM BUT ONCE THE WORD IS OUT THAT THEY ARE THERE AND THE PROGRAMS THEY WILL BE OFFERING, SHE THINKS THEY WILL GROW IN THE NUMBER OF PARTICIPANTS. STRATEGIC PLAN -TASK FORCE MEMBERS INTERIM CITY MANAGER AUTRY STATED THAT NAMES FOR THE TASK FORCE MEMBERS ARE DUE TO CITY PLANNER KELLY BOLLINGER. HE ADDED THERE SHOULD BE TWO NAMES PER TASK FORCE ISSUE AND THE NAMES NEED TO BE TO KELLY BY THE CLOSE OF THE DAY ON MONDAY BECAUSE A MEETING IS PLANNED FOR THE END OF THE MONTH FOR ALL MEMBERS. HE FURTHER STATED THAT THE FOUR TASK FORCE ISSUES ARE AS FOLLOWS: I) ECONOMIC DEVELOPMENT 2) APPEARANCEAMAGE /PERCEPTION r 3) QUALITY OF LIFE 4) PLANNING COUNCILMEMBER SUMNER ASKED IF THE TASK FORCE MEMBERS IS A FUNCTION OF THE STEERING COMMITTEE OR THE COUNCILMEMBERS. M CITY PLANNER KELLY BOLLINGER RESPONDED THAT THE TASK FORCE CONSISTS OF THE STEERING COMMITTEE AND THE COUNCILMEMBERS BECAUSE THEY WANT A GROUP ON EACH TASK FORCE OF ABOUT THIRTY PEOPLE. SHE ADDED THAT THE STEERING COMMITTEE WILL BE NAMING EIGHT PEOPLE AND IF THE COUNCILMEMBERS AND MAYOR COULD DO THAT AS WELL, THAT SHOULD GIVE US A GOOD NUMBER OF PEOPLE FOR THE TASK FORCE. MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER MCDOUGAL TO GIVE EACH COUNCILMEMBER AUTHORITY TO SUBMIT TWO NAMES FOR THE TASK FORCE. MOTION UNANIMOUSLY APPROVED. ANNEXATION INTERIM CITY MANAGER AUTRY STATED THAT HOLLAND CONSULTING PLANNERS, INC. WAS SELECTED TO PREPARE AN ANNEXATION SURVEY AND PLAN FOR THE CITY OF DUNN; BUT AFTER REVIEW ONLY ONE OF THE FOUR AREAS QUALIFIED FOR ANNEXATION. HE ADDED THAT HOLLAND CONSULTING PLANNERS, INC. IS PREPARING AN ANNEXATION PLAN AND REPORT FOR THREE SEPARATE AREAS, OF WHICH ONLY ONE WAS SPECIFIED IN THE ORIGINAL CONTRACT. HE FURTHER STATED THAT IN SPITE OF THE SCOPE OF THE WORK, HOLLAND CONSULTING HAS CONTINUED TO WORK TO COMPLETE THIS PROJECT FOR THE ORIGINAL CONTRACT AMOUNT OF $6,000.00. HE STATED THAT THE CITY HAS SUBMITTED AN ADDITIONAL AREA TO BE REVIEWED BY HOLLAND CONSULTING PLANNERS, INC. BRINGING THE TOTAL NUMBER TO FOUR. HE ADDED THAT.DUE TO THE CHANGES IN THE AREAS OF REVIEW, HOLLAND CONSULTING WILL EXCEED THE ORIGINAL CONTRACT AMOUNT BY APPROXIMATELY $2,000.00; THEREFORE, THEY ARE REQUESTING AN AMENDMENT TO INCREASE THE TOTAL CONTRACT SUM TO A NOT -TO- EXCEED FEE OF $8,000.00. MOTION BY COUNCILMEMBER TART, SECONDED BY COUNCILMEMBER SUMMER TO AMEND THE CONTRACT WITH HOLLAND CONSULTING PLANNERS, INC. TO INCREASE THE SUM TO A NOT -TO- EXCEED FEE OF $8,000.00. MOTION UNANIMOUSLY APPROVED. INTERIM CITY MANAGER AUTRY STATED THAT A METES AND BOUNDS SURVEY OF THE AREAS UNDER CONSIDERATION IS A REQUIREMENT OF THE ANNEXATION PROCESS. HE ADDED THAT JORDAN, TEW & ASSOCIATES HAS COMPLETED THESE TYPES OF SURVEYS FOR THE CITY OF DUNN BEFORE AND ARE BEING RECOMMENDED TO COMPLETE THE METES AND BOUNDS SURVEY FOR THE AREAS CONSIDERED FOR ANNEXATION. COUNCILMEMBER BASS STATED THAT COUNCIL NEEDS TO KNOW THE COST OF THE SURVEY BEFORE THEY CAN APPROVE JORDAN, TEW & ASSOCIATES. CITY ATTORNEY GODWIN STATED THAT THERE IS A STATUTE IN REGARD TO ENGINEERS AND SURVEYORS THAT STATES THAT YOU USE TFIE BEST QUALIFIED AND THE PROJECT DOES NOT HAVE TO BE BIDDED OUT UNLESS IT IS OVER $30,000.00. COUNCILMEMBER BASS STATED THAT HE WAS NOT CONCERNED ABOUT CONTRACTING IT OUT; HE WAS CONCERNED ABOUT THE COST OF THE PROJECT. MAYOR PRO -TEM WOMBLE STATED THAT ONCE COUNCIL SELECTS JORDAN, TEW & ASSOCIATES, THE PRICE WOULD BE NEGOTIATED AT THAT POINT BEFORE ANY WORK IS DONE. INTERIM CITY MANAGER AUTRY RESPONDED THAT THE BID QUOTE WOULD BE REVIEWED BY STAFF TO EVALUATE WHETHER IT IS IN RANGE WITH NORMAL TYPE PROJECTS OF THIS SCOPE. MAYOR OUDEH ASKED INTERIM CITY MANAGER AUTRY IF HE WAS GOING TO BRING IT BACK BEFORE COUNCIL OR WOULD HE BE MAKING THAT DECISION. INTERIM CITY MANAGER RESPONDED THAT HE WOULD BE ALLOWED TO MAKE THAT DECISION. , : MAYOR OUDEH STATED THAT HE WOULD LIKE TO HAVE SOME KIND OF ESTIMATE BECAUSE THIS IS TAXPAYER'S MONEY. MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER SUMNER TO ALLOW INTERIM CITY MANAGER AUTRY TO SELECT JORDAN TEW & ASSOCIATES, NEGOTIATE A PRICE FOR THE METES AND BOUNDS SURVEY AND BRING THE PRICE BACK BEFORE COUNCIL FOR FINAL APPROVAL. MOTION UNANIMOUSLY APPROVED. it HOME GRANT- CONSULTANT INTERIM CITY MANAGER AUTRY STATED THAT THE FIRST REQUEST FOR PROPOSALS (RFP) TO ASSIST THE CITY OF DUNN WITH THE IMPLEMENTATION OF THE NEW SINGLE - FAMILY REHABILITATION PROGRAM WAS MAILED FEBRUARY 14, 2001 AND WAS ADVERTISED IN THE DAILY RECORD ON FEBRUARY 16, 2001. HE ADDED THAT ONLY ONE RESPONSE FROM HOLLAND CONSULTING PLANNERS, INC. WAS RECEIVED BY THE DUE DATE OF FEBRUARY 28, 2001. HE FURTHER STATED THAT THE CITY SENT A SECOND REQUEST FOR PROPOSALS, WHICH WAS PLACED IN THE DAILY RECORD ON MARCH 15, 2001 AND PROPOSALS WERE DUE BY MARCH 28, 2001 AND THERE WAS ONLY ONE RESPONSE, THAT OF HOLLAND CONSULTING PLANNERS, INC. HE ADDED THAT THE CITY SENT A LETTER TO THE NC HOUSING FINANCING AGENCY ON APRIL 4, 2001 REQUESTING APPROVAL TO AWARD THE CONTRACT TO HOLLAND CONSULTING PLANNERS, INC. HE FURTHER STATED THAT THE CITY HAS RECEIVED A RESPONSE WITH APPROVAL TO PROCEED WITH IMPLEMENTATION OF THIS PROGRAM. MOTION BY COUNCILMEMBER TART, SECONDED BY COUNCILMEMBER ROBINSON TO AWARD THE CONTRACT TO HOLLAND CONSULTING PLANNERS, INC. TO IMPLEMENT THE NEW SINGLE FAMILY REHABILITATION PROGRAM. MOTION UNANIMOUSLY APPROVED. BIDS- PIPLLINE INSPECTION SYSTEM INTERIM CITY MANAGER AUTRY STATED THAT BIDS WERE RECEIVED AND OPENED FOR A NEW PIPELINE INSPECTION SYSTEM AT 10:00 A.M. ON MONDAY, APRIL 9, 2001 AND THE BIDS ARE LISTED AS FOLLOWS: EOTJIPMFNT COMPANY NEW USED JET -VAC COMPANY $ 74,995.00 $ 57,556.00 PUBLIC WORKS EQUIPMENT 61,640.00 52,880.00 RODDERS & JETS SUPPLY 59,980.00 -0- HE ADDED THAT BIDS WERE REQUESTED FOR A NEW CAMERA SYSTEM AND A DEMONSTRATION SYSTEM WITH NEW WARRANTY IF AVAILABLE. HE FURTHER STATED THAT RODDERS & JETS SUPPLY WERE LOW BID FOR A NEW SYSTEM BUT THEIR CAMERA SYSTEM DID NOT MEET SPECIFICATIONS. INTERIM CITY MANAGER AUTRY STATED THAT PUBLIC WORKS EQUIPMENT'S BID FOR THEIR DEMO UNIT WAS $52,880.00 AND JET -VAC'S BID FOR THEIR DEMO UNIT WAS $57,556.00 WITH BOTH CAMERAS MEETING THE SPECIFICATIONS BUT THE DIFFERENCE WAS THE SIZE. HE ADDED THAT THE SIZE OF THE JET -VAC CAMERA IS 18 INCHES WHICH WOULD MAKE IT MORE USER FRIENDLY AND EASIER TO INSERT AND REMOVE FROM MANHOLES. HE FURTHER STATED THAT IT IS HIS RECOMMENDATION THAT COUNCIL AWARD THE BID TO JET -VAC EQUIPMENT COMPANY IN THE AMOUNT OF $57,556.00 FOR THEIR DEMONSTRATION CAMERA SYSTEM. COUNCILMEMBER TART ASKED IF THERE WAS SOMEONE PRESENT THAT COULD EXPLAIN WHY THE CITY NEEDS TO SPEND THIS MUCH MONEY ON A CAMERA SYSTEM. INTERIM CITY MANAGER AUTRY RESPONDED THAT THERE WAS NO COMPANY REPRESENTATIVE AVAILABLE BUT HE WOULD TRY TO EXPLAIN THE PURCHASE REQUEST. COUNCILMEMBER BASS ASKED IF THERE WAS MONEY IN THE BUDGET TO PURCHASE THIS EQUIPMENT. INTERIM CITY MANAGER AUTRY RESPONDED THAT THERE IS FUNDING IN THE BUDGET UNDER INFILTRATION THAT WOULD BE TRANSFERRED TO CAPITAL OUTLAY. HE ADDED THAT THE CAMERA THAT THEY HAVE NOW WAS PURCHASED IN 1988 AND THE TRANSPORTING CAMERA IS BROKEN AND NEEDS TO BE REPLACED. HE FURTHER STATED THAT OVER THE YEARS, THE QUALITY HAS BEEN UPGRADED WHICH WOULD ALLOW THE CITY TO DO A BETTER JOB OF INSPECTING LINES TO DETERMINE WHEN I LINES NEED TO BE REPLACED. COUNCILMEMBER BASS STATED THAT HE AND COUNCILMEMBER ROBINSON LOOKED AT THE CAMERA AND IT IS NEEDED BUT HE DID NOT KNOW IF COUNCIL NEEDED TO APPROVE IT BEFORE THE NEXT BUDGET. 691 MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER ROBINSON TO APPROVE BUDGET AMENDMENT #104 IN THE AMOUNT OF $57,556.00 FOR THE PURCHASE OF A DEMO CAMERA SYSTEM FROM JET -VAC EQUIPMENT COMPANY BY TRANSFERRING FUNDS FROM INFILTRATION TO CAPITAL OUTLAY ACCOUNT. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #7) HARNETT HIGH ALUMNI INTERIM CITY MANAGER AUTRY STATED THAT A REQUEST HAS BEEN RECEIVED FROM THE HARNETT HIGH ALUMNI ASSOCIATION TO USE TWO OF THE ROOMS AT THE OLD HARNETT PRIMARY SCHOOL IN THE BUILDING PREVIOUSLY USED BY THE TEMPORARY LIBRARY. COUNCILMEMBER BASS ASKED IF THE HARNETT HIGH ALUMNI WOULD BE RESPONSIBLE FOR THE UPKEEP OF THESE ROOMS AND ADDED THAT HE THINKS THERE NEEDS TO BE A CONTRACT. MAYOR PRO -TEM WOMBLE STATED THAT THERE WERE QUESTIONS ABOUT WHAT THE FACILITY IS TO BE USED FOR, AND IF THERE ARE OTHER GROUPS WITH SIMILAR REQUESTS, A POLICY AND LONG RANGE PLANS SHOULD BE ESTABLISHED WITH REGARDS TO THE FACILITY. COUNCILMEMBER MCDOUGAL STATED THAT THERE SHOULD HAVE ALREADY BEEN A POLICY SET UP FOR THE FACILITY. MAYOR OUDEH SUGGESTED THAT THREE COUNCILMEMBERS MEET TO DEVELOP A SET OF BYLAWS THAT EVERYONE CAN FOLLOW WHEN USING THE BUILDING. COUNCILMEMBER MCDOUGAL STATED THAT A POLICY SHOULD BE ESTABLISHED BEFORE THE LEASE CAN BE DISCUSSED. MAYOR PRO -TEM WOMBLE STATED THAT HE AGREED THAT A POLICY IS NEEDED BUT IF THE LEASE IS GOING TO BE FOR $1.00 THEN THE CITY WOULD BE IN COMPETITION WITH PRIVATE CITIZENS WHO OWN REAL ESTATE THAT THEY RENT. HE ADDED THAT COUNCIL NEEDS TO BE CAREFUL IN COMPETING WITH PEOPLE WHO DO THIS OUTSIDE OF GOVERNMENT. HE FURTHER STATED THAT COUNCIL NEEDS TO SPEND A LOT OF TIME DISCUSSING THE LONG RANGE PLAN SO THAT THEY DO NOT DUPLICATE SOMETHING THAT HAS BEEN DONE BEFORE. MAYOR OUDEH APPOINTED COUNCILMEMBER MCDOUGAL, COUNCILMEMBER ROBINSON, AND COUNCILMEMBER BASS TO MAKE UP THE COMMITTEE TO DEVELOP A POLICY AND A LONG TERM PLAN FOR THE OLD HARNETT PRIMARY SCHOOL FACILITY AND TO SCHEDULE THE PUBLIC HEARING FOR THE NEXT MEETING. MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER MCDOUGAL TO MOVE THIS ITEM FROM DISCUSSION TO DECISION AND TO HOLD A PUBLIC HEARING AT THE NEXT MEETING TO DISCUSS THE LONG TERM USAGE OF THE OLD HARNETT PRIMARY SCHOOL FACILITY. MOTION UNANIMOUSLY APPROVED. JAMES TAYLOR - COMPLAINT INTERIM CITY MANAGER AUTRY STATED THAT MR. JAMES TAYLOR HAS ASKED TO ADDRESS THE MAYOR AND CITY COUNCIL CONCERNING AN INCIDENT THAT HAPPENED AT 709 LINCOLN STREET INVOLVING SEVERAL CITY OF DUNN POLICE OFFICERS. CITY ATTORNEY GODWIN STATED THAT HE WOULD LIKE TO POINT OUT TO COUNCIL THAT THIS MATTER IS CURRENTLY UNDER INVESTIGATION AND HE CAUTIONED COUNCIL ABOUT MAKING TOO MANY COMMENTS IN PUBLIC BECAUSE THOSE COMMENTS COULD COME BACK TO JEOPARDIZE THE CITY'S POSITION IN THE EVENT THE COMPLAINT IS TAKEN FURTHER. COUNCILMEMBER ROBINSON ASKED HOW LONG HAS THIS MATTER BEEN UNDER INVESTIGATION. POLICE CHIEF PAT GODWIN STATED THAT THE COMPLAINT WAS ASSIGNED TO CAPTAIN RADCLIFFE AROUND MARCH 28, 2001 AND SHOULD BE COMPLETED BY NEXT WEEK. CITY ATTORNEY GODWIN STATED THAT IT WOULD INVOLVE PERSONNEL MATTERS THAT COUNCIL WOULD NOT ORDINARILY BE PRIVY TO AND WOULD NEED TO BE DISCUSSED IN CLOSED SESSION. MAYOR OUDEH STATED THAT COUNCIL CAN LISTEN TO MR. TAYLOR AND ADDRESS COUNCIL AGAIN AFTER THE INVESTIGATION IS OVER. 692 MR. CALVIN TAYLOR, SON OF MR. JAMES TAYLOR STATED THAT IT WAS WRONG WHAT THE DUNN POLICE DEPARTMENT DID TO HIM AND HIS BROTHER -IN -LAW IN HIS MOTHER'S YARD. HE ADDED THE POLICE OFFICERS PULLED GUNS ON THEM BUT DID NOT TELL THEM ANYTHING. HE FURTHER STATED THAT THE OFFICERS TOOK HIS CHAP STICK AND THREW IT ON THE GROUND, AND WHEN HE ASKED THE OFFICERS THEIR NAMES, THEY WOULD NOT GIVE THEIR NAMES AND NEITHER WOULD THE CAPTAIN. INFORMATION COUNCILMEMBER ROBINSON STATED THAT HE WOULD LIKE TO ASK POLICE CHIEF GODWIN IF THE CITY HAD COMMUNITY POLICING. POLICE CHIEF GODWIN RESPONDED THAT THEY DO NOT HAVE A COMMUNITY POLICING UNIT; HOWEVER, ALL OF THE OFFICERS PARTICIPATE IN COMMUNITY POLICING WITH CONCENTRATION ON DRUGS. COUNCILMEMBER ROBINSON ASKED IF THE CITY HAS OFFICERS GOING OUT IN THE COMMUNITY. POLICE CHIEF GODWIN RESPONDED YES AND THE OFFICERS THAT WERE ASSIGNED TO THE COMMUNITY POLICING UNIT ORIGINALLY ARE ALL WORKING DRUGS NOW. HE ADDED THAT DRUGS ARE THE BIGGEST PROBLEM RIGHT NOW AND THAT IS WHAT THEY ARE ADDRESSING AND ADDRESSING IT WELL. COUNCILMEMBER ROBINSON STATED THAT ACCORDING TO THE PUBLIC, THERE ARE SOME TROUBLE SPOTS IN THE CITY THAT ARE NOT BEING ADDRESSED. POLICE CHIEF GODWIN ASKED COUNCILMEMBER ROBINSON WHAT AREAS HE WAS REFERRING TO. COUNCILMEMBER ROBINSON RESPONDED HOLLAND AVENUE, LEE AVENUE, GREENWOOD AND SOUTH LAYTON. HE ADDED THAT THE PROBLEM IS ALL OVER TOWN, PEOPLE ARE CALLING AND NOT GETTING A RESPONSE, POLICE CHIEF GODWIN STATED THAT HE WAS NOT RECEIVING CALLS AND HE DEALS WITH WHAT THE PUBLIC AND COUNCIL TELLS HIM. HE ADDED THAT HE CAN -NOT READ MINDS BUT IF THERE IS A PROBLEM IN THIS AREA, THEY WILL ADDRESS IT. J HE ADDED THAT HE WORKS ABOUT EVERY WEEKEND EITHER FRIDAY OR SATURDAY NIGHT FROM AROUND 10:00 P.M. TO 3:00 OR 4:30 A.M. CHECKING ON THESE AREAS. HE FURTHER STATED THAT HE HAS GIVEN HIS HOME AND PAGER NUMBERS TO COUNCIL TO CONTACT HIM TO TALK ABOUT THESE PROBLEMS THAT THE PUBLIC IS GOING TO THEM WITH THAT HE IS NOT HEARING. HE ADDED THAT HE WAS WILLING TO SIT DOWN WITH ANY OF COUNCIL ANYTIME AND ANYWHERE TO ADDRESS CONCERNS. CHIEF GODWIN ASKED COUNCILMEMBER ROBINSON, WHO IS THE POLICE COMMISSIONER, TO MEET WITH HIM TO DISCUSS THESE PROBLEMS. AFTER DISCUSSION, INTERIM CITY MANAGER AUTRY STATED THAT HE WOULD LIKE TO MAKE A RECOMMENDATION THAT CHIEF GODWIN, COUNCILMEMBER ROBINSON AND HIMSELF MEET TO DISCUSS THESE PROBLEMS AND HANDLE THESE MATTERS THE WAY THEY SHOULD BE HANDLED. COUNCILMEMBER SUMNER STATED THAT HE WOULD ALSO LIKE TO MEET WITH THIS COMMITTEE BECAUSE FIE HAD HEARD SOME COMPLAINTS. MAYOR OUDEH WISHED EVERYONE A HAPPY EASTER AND ADDED THAT OUDEH MEDICAL PLAZA WOULD BE HAVING A EASTER EGG HUNT FOR THE CHILDREN WITH 1000 BASKETS TO BE GIVEN AWAY. COUNCILMEMBER MCDOUGAL STATED THAT MR. CURTIS RAY SENT A CARD ADDRESSED TO THE MAYOR AND COUNCIL IN APPRECIATION FOR THE KEY TO THE CITY. CITY ATTORNEY GODWIN STATED THAT HE WOULD NOT BE ABLE TO ATTEND THE MAY MEETING DUE TO A CONFLICT THAT HE CAN NOT RESCHEDULE. HE ADDED THAT HE WOULD LIKE TO WISH CITY CLERK JOYCE VALLEY WELL AND THANKED HER FOR THE JOB SHE HAS DONE FOR THE CITY. WITH NO FURTHER DISCUSSION, THE FOLLOWING BURIAL RIGHTS WERE EXECUTED: 1. MS. JENNIFER HICKS WHITE & HER RESTHAVEN CEMETERY, 2. MR. WILBERYT HOLLINS & HIS HEIRS CEMETERY. HEIRS, LOT 38, BLOCK 15, SPACE(S) 3 & 4, LOT 49, BLOCK 13, SPACE(S) 1, RESTHAVEN 693 E H. FA CLERK • ;EH MAYOR 3. 4. 5. 6. 7. 8. a IIQ MR. ALLEN ENNIS & HIS HEIRS, LOT 21, BLOCK W, SPACE(S) 8, GREENWOOD CEMETERY. MS. LEANNA DIXON & HER HEIRS, LOT 20, BLOCK 13, SPACE(S) 5 & 6, RESTHAVEN CEMETERY. MS. EVA WRIGHT & HER HEIRS, LOT 40, BLOCK 13, SPACE(S) 7, RESTHAVEN CEMETERY. MS. DOROTHY J. SMITH & FIER HEIRS, LOT 40, BLOCK 13, SPACE(S) 3, RESTHAVEN CEMETERY. MS. ELLOUISE MCNEILL & HER HEIRS, LOT 28, BLOCK 13, SPACE(S) 8, RESTHAVEN CEMETERY. MS. SUE MCNERIL MALLOY & HER HEIRS, LOT 40, BLOCK 13, SPACE(S) 6, RESTHAVEN CEMETERY. MS. SHIRLEY ROBINSON STEWART & HER HEIRS, LOT 1, BLOCK 13, SPACE(S) 5 & 6, RESTHAVEN CEMETERY. MR. WILLIE MCBRYDE & HIS HEIRS, LOT 68, BLOCK 3, SPACE(S) 4 -8, RESTHAVEN CEMETERY. WITH NO PURTV4, ,BVS)NESS TO DISCUSS, THE MEETING WAS ADJOURNED AT 8:05 P.M. C" r , i 0 s c f y v