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03012001mme CITY OF DUNN DUNN, NORTH CAROLINA MINUTES THE CITY COUNCIL OF THE CITY OF DUNN HELD A REGULAR MEETING ON THURSDAY MARCH 1, 2001 AT 7:00 P.M. IN THE DUNN MUNICIPAL BUILDING. PRESENT WAS MAYOR ABRAHAM OUDEH, MAYOR PRO -TEM MIKE WOMBLE AND COUNCILMEMBERS GEORGE ROBINSON, JOEY TART, CAROLYN MCDOUGAL, PAUL BASS AND TOBY SUMNER. ALSO PRESENT WAS CITY MANAGER CARL DEAN, CITY ATTORNEY BILLY GODWIN, CAPTAIN MORRY DENNING, CAPTAIN RONNIE RADCLIFFE, PUBLIC WORKS DIRECTOR RONNIE AUTRY, FINANCE DIRECTOR RENEE' DAUGHTRY, BUILDING INSPECTOR RICKY PARSON, PLANNING /CODE ENFORCEMENT OFFICER KELLY BOLLINGER, LIBRARIAN DEBORAH MELVIN, CITY CLERIC JOYCE VALLEY AND DAILY RECORD REPORTER LISA FARMER. MAYOR ABRAHAM OUDEH OPENED THE MEETING AT 7:00 P.M. INVOCATION MAYOR OUDEH ASKED COUNCILMEMBER TART TO GIVE THE INVOCATION. AFTERWARD,. THE PLEDGE OF ALLEGIANCE WAS REPEATED. PUBLIC HEARINGS VOLUNTARY ANNEXATION MCKOY PROPERTY MAYOR OUDEH OPENED PUBLIC HEARINGS AT 7:01 P.M. AND YIELDED TO CITY MANAGER DEAN WHO STATED THAT THE PUBLIC HAS BEEN NOTIFIED THAT ORAL AND WRITTEN COMMENTS WOULD BE HEARD AND RECEIVED CONCERNING THE QUESTION OF VOLUNTARY ANNEXATION OF PROPERTY OWNED BY JACQUELINE MCKOY WHICH CONSISTS OF 2.4487 ACRES ON SR 1803 (CAROLINA DRIVE). HE ADDED THAT THE PUBLIC HEARING WAS DULY ADVERTISED ON FEBRUARY 15, 2001. MAYOR OUDEH ASKED IF THERE WERE ANY COMMENTS FROM THE PUBLIC. IIEARING NONE, HE CLOSED THE PUBLIC HEARING IN REFERENCE TO SAME. VOLUNTARY ANNEXATION COUSAR PROPERTY CITY MANAGER DEAN STATED THAT THE PUBLIC HAS BEEN NOTIFIED THAT ORAL AND WRITTEN COMMENTS WOULD BE HEARD AND RECEIVED CONCERNING THE QUESTION OF VOLUNTARY ANNEXATION OF PROPERTY OWNED BY MR. AND MRS. RITCHEL COUSAR WHICH CONSISTS OF 2.4486 ACRES SR 1803 (CAROLINA DRIVE). IIE ADDED THAT THE PUBLIC HEARING WAS DULY ADVERTISED ON FEBRUARY 15, 2001 MAYOR OUDEH ASKED IF THERE WERE ANY COMMENTS FROM THE PUBLIC. HEARING NONE, HE CLOSED THE PUBLIC HEARING IN REFERENCE TO SAME. AMEND FIRE DISTRICT CITY MANAGER DEAN STATED THAT THE PUBLIC HAS BEEN NOTIFIED THAT ORAL AND WRITTEN COMMENTS WOULD BE HEARD AND RECEIVED CONCERNING AMENDMENT TO THE DUNN CITY CODE - ARTICLE 1, SECTION 4 -4 - FIRE LIMITS. HE ADDED THAT TIIE PUBLIC HEARING WAS DULY ADVERTISED ON FEBRUARY 16 AND FEBRUARY 22 2001. HE DISTRIBUTED MAPS ILLUSTRATING THE PROPOSED CHANGE IN TIIE PRIMARY FIRE DISTRICT TO COUNCIL FOR REVIEW. (ATTACHMENT #1) I MAYOR OUDEH ASKED IF THERE WERE ANY COMMENTS FROM THE PUBLIC. MR. TILGHMAN POPE STATED THAT HE WAS A MEMBER OF THE BOARD OF DIRECTORS OF THE GENERAL WILLIAM C. LEE COMMISSION. HE ADDED THAT THIS PROPOSAL TO AMEND THE PRIMARY FIRE DISTRICT OF THE CITY OF DUNN IS A REQUEST WHICH THE GENERAL LEE MUSEUM COMMISSION MADE TO THE DUNN PLANNING BOARD AND WAS UNANIMOUSLY ADOPTED. HE FURTHER STATED THAT THE GENERAL LEE COMMISSION REQUESTED THAT HE APPEAR BEFORE COUNCIL TO EXPLAIN WHY THEY HAVE REQUESTED THIS MODIFICATION. 670 MR. POPE STATED THAT SEVERAL YEARS AGO, THE MUSEUM PURCHASED THE GRANTHAM HOUSE WHICH IS LOCATED ADJACENT TO THE GENERAL LEE MUSEUM BUT FOLLOWING THE PURCHASE OF THIS HOUSE, DUNN WAS HIT BY SEVERAL HURRICANES AND THE HOUSE SUFFERED EXTENSIVE DAMAGE PARTICULARLY TO THE REAR OF THE HOUSE. HE ADDED THAT BECAUSE OF THE CURRENT RESTRAINTS THAT THE PRIMARY FIRE DISTRICT PLACES ON A PROPERTY OWNER WHO HAS PROPERTY WITHIN THE DISTRICT, THEY WERE NOT ABLE FINANCIALLY TO REPAIR THE REAR OF THE BUILDING, WHICH CAUSED FURTHER DETERIORATION TO THE REMAINING PORTIONS OF THE BUILDING. HE FURTHER STATED THAT THE BUILDING WAS PURCHASED WITH A PLAN TO REBUILD AND RENOVATE, BUT THIS PRIMARY FIRE DISTRICT MAKES THE COSTS PROHIBITIVE. HE ADDED THAT THE BOARD HAS MADE A DETERMINATION THAT WHETHER THE FIRE DISTRICT IS MODIFIED OR NOT, IT WILL BE COST PROHIBITIVE TO RENOVATE THIS BUILDING WHICH IS ONE OF DUNN'S OLDEST AND MOST HISTORIC BUILDINGS DUE TO THE RESTRICTIONS THAT WERE PLACED ON THEM BY THE PRIMARY FIRE DISTRICT. HE FURTHER STATED THAT THE HOUSE WILL BE SOLD FOR REMOVAL, WITH THE GENERAL LEE MUSEUM RETAINING OWNERSHIP OF THE PROPERTY AND THERE ARE PLANS TO CONSTRUCT AN ARCHITECTURALLY SIMILAR BUILDING ON THE GRANTHAM PROPERTY WHICH IS TO BE CONSTRUCTED TO DISPLAY A WWII JEEP WHICH THE MUSEUM HAS PURCHASED. HE ADDED THAT THE REAR OF THE BUILDING WILL BE USED TO STORE ARTIFACTS AND OTHER NATIONAL HISTORIC TREASURES OWNED BY THE MUSEUM. MR. POPE STATED THAT THE CURRENT FACILITIES ARE INADEQUATE AND THIS IS A BUILDING WHICH IS GREATLY NEEDED AND ONE THAT THE PUBLIC AND THE CITY CAN BE PROUD OF; HOWEVER, WITH THE PROPERTY CURRENTLY IN THE PRIMARY FIRE DISTRICT, IT WOULD BE COST PROHIBITIVE TO CONSTRUCT THIS BUILDING AND THAT IS THE PRIMARY REASON THEY HAVE REQUESTED MODIFICATION OF THE PRIMARY FIRE DISTRICT. HE ADDED THAT IT IS HIS UNDERSTANDING THAT WITHIN THE PRIMARY FIRE DISTRICT, THERE ARE EIGHTY -THREE RESIDENCES AND THE REGULATIONS CURRENTLY IN PLACE PROHIBIT RENOVATING OR REBUILDING OF ANY STRUCTURE WITH NON- COMBUSTIBLE MATERIALS. HE FURTHER STATED THAT THIS WOULD REQUIRE A PROPERTY OWNER TO INSTALL STEEL BEAMS AND SPRINKLER SYSTEMS AND OTHER THINGS WHICH ARE COST PROHIBITIVE FOR THEM AS A NON - PROFIT CORPORATION BUT ALSO COMPLETELY COST PROHIBITIVE FOR MANY PROPERTY OWNERS AND AS A RESULT THERE ARE MANY DILAPIDATED, DETERIORATING BUILDINGS WITHIN THIS FIRE DISTRICT. i ✓ MR. POPE STATED THAT IT IS HIS UNDERSTANDING THAT IN 1974, THE FIRE DISTRICT WAS IMPLEMENTED FOR FIRE SAFETY CONCERNS AND HAS NOT BEEN CHANGED SINCE THAT TIME. HE ADDED THAT IT HAS HAD A COMPLETELY OPPOSITE RESULT BECAUSE CURRENTLY THERE ARE FIRE HAZARDS, OTHER SAFETY HAZARDS AND EYE - SORES IN THE CITY BECAUSE PROPERTY OWNERS ARE BURDENED BY TIIE CURRENT RESTRICTIONS IN PLACE. HE FURTHER STATED THAT IN 1997, A SIMILAR PROPOSAL CAME BEFORE A DIFFERENT CITY COUNCIL WHICH FAILED; HOWEVER, AT THAT TIME THIS PROPOSAL WOULD HAVE ALSO ENCOMPASSED THE DOWNTOWN AREA AND MANY COMMERCIAL BUILDINGS BUT THE CURRENT PROPOSAL WILL APPLY PRIMARILY TO RESIDENTIAL PROPERTIES, SO THERE IS A DISTINCTION BETWEEN THE PROPOSAL OF 1997 AND THE CURRENT ONE THAT IS BEING PROPOSED. HE ADDED THAT IT IS FOR THESE REASONS THAT HE BELIEVES THE DUNN PLANNING BOARD UNANIMOUSLY ADOPTED THEIR RECOMMENDATION FOR MODIFICATION. HE STATED THAT IT IS HIS UNDERSTANDING THAT THIS PROPOSAL WAS SUPPORTED BY THE FIRE CHIEF AS WELL AS THE BUILDING INSPECTOR; AND IT IS FOR ALL THESE REASONS THAT THE GENERAL LEE COMMISSION REQUESTS MODIFICATION OF THE PRIMARY FIRE DISTRICT TO LIFT THE BURDEN OFF OF PROPERTY OWNERS SO THAT THEY ARE FREE TO DO WITH THEIR PROPERTY WHAT THEY CAN, AND LET FIRE SAFETY BE THEIR RESPONSIBILITY AND TO ENSURE. THAT THEY HAVE A SAFE HOUSE BECAUSE CURRENTLY, THEY HAVE DILAPIDATED BUILDINGS THAT ARE FIRE HAZARDS NOT ONLY TO THE PROPERTY OWNERS BUT ALSO TO THE GENERAL PUBLIC. MAYOR OUDEH ASKED IF THERE WERE ANY OTHER COMMENTS FROM THE PUBLIC. HEARING NONE, HE CLOSED THE PUBLIC HEARING AND RECONVENED THE REGULAR COUNCIL MEETING AT 7:06 P.M. CONSENT ITEMS MAYOR OUDEH ASKED COUNCIL IF THERE WERE ANY CONSENT ITEMS THEY WISHED TO DELETE FOR FURTHER DISCUSSION. HEARING NONE, THE FOLLOWING CONSENT ITEMS WERE CONSIDERED BY COUNCIL: MINUTES - FEBRUARY 1, 2001 - COUNCIL CONSIDERED APPROVAL OF THE MINUTES OF THE FEBRUARY 1. 2001 COUNCIL MEETING. 671 MINUTES - COMMITTEE MEETING- FEBRUARY 13, 2001 - COUNCIL CONSIDERED APPROVAL OF THE MINUTES OF THE FEBRUARY 13, 2001 COMMITTEE MEETING. TAX RELEASES/REFUNDS- COUNCIL CONSIDERED APPROVAL OF TAX RELEASES/REFUNDS #50453. (CLERK'S NOTE: TAX COLLECTOR MAINTAINS TAX RELEASES /REFUNDS). TAX LIENS - ADVERTISEMENT - COUNCIL CONSIDERED APPROVAL OF TAX LIENS - ADVERTISEMENT. THE TAX COLLECTOR RECOMMENDED MARCH 19, 2001 AS THE DATE FOR ADVERTISEMENT OF THE OUTSTANDING 2000 TAXES ON REAL PROPERTY. BUDGET AMENDMENTS - COUNCIL CONSIDERED APPROVAL OF BUDGET AMENDMENTS #76 - #84. (ATTACHMENT #2) MOTION BY COUNCILMEMBER SUMNER, SECONDED BY COUNCILMEMBER TART TO APPROVE THE ABOVE CONSENT ITEMS. MOTION UNANIMOUSLY APPROVED. VOLUNTARY ANNEXATION MCKOY PROPERTY CITY MANAGER DEAN STATED THAT AT THE FEBRUARY COUNCIL MEETING, COUNCIL APPROVED A RESOLUTION FIXING DATE OF PUBLIC HEARING ON QUESTION OF ANNEXATION AND A RESOLUTION DIRECTING THE CLERK TO INVESTIGATE PETITION CONCERNING THE VOLUNTARY ANNEXATION OF JACQUELINE MCKOY'S PROPERTY LOCATED ON SR 1803 (CAROLINA DRIVE) AND CONSISTING OF 2.4487 ACRES. HE ADDED THAT PURSUANT TO N.C.G.S. 160A -31, THE PUBLIC HEARING WAS HELD THIS EVENING AND SHOULD COUNCIL WISH TO PROCEED WITH THE ANNEXATION, AN ORDINANCE TO EXTEND THE CORPORATE LIMITS OF THE CITY OF DUNN NEEDS COUNCIL CONSIDERATION. HE FURTHER STATED THAT THE CLERK HAS PROVIDED A CERTIFICATE OF SUFFICIENCY AND A MAP OF THE PROPERTY FOR COUNCIL INFORMATION. COUNCILMEMBER ROBINSON ASKED IF THE SEWER AND WATER WOULD BE AN ADDITIONAL COST TO THE CITY. CITY MANAGER DEAN RESPONDED THAT THE SEWER WILL BE COMING FROM THE NEW LINE FROM GREENFIELD APARTMENTS. COUNCILMEMBER BASS ASKED IF THERE WOULD BE ANY COST TO THE CITY FOR THE WATER AND SEWER. PUBLIC WORKS DIRECTOR AUTRY STATED THAT THEY WOULD ONLY INSTALL ABOUT 100 FEET OF UTILITY LINES. MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER TART TO APPROVE AN ORDINANCE TO EXTEND THE CORPORATE LIMITS OF THE CITY OF DUNN BY THE ANNEXATION OF JACQUELINE MCKOY'S PROPERTY LOCATED ON SR 1803 (CAROLINA DRIVE) AND CONSISTING OF 2.4487 ACRES. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #3) VOLUNTARY ANNEXATION COUSAR PROPERTY CITY MANAGER DEAN STATED THAT AT THE FEBRUARY COUNCIL MEETING, COUNCIL APPROVED A RESOLUTION FIXING DATE OF PUBLIC HEARING ON QUESTION OF ANNEXATION AND A RESOLUTION DIRECTING THE CLERK TO INVESTIGATE PETITION CONCERNING THE VOLUNTARY ANNEXATION OF MR. AND MRS. RITCHEL COUSAR'S PROPERTY LOCATED ON SR 1803 (CAROLINA DRIVE) AND CONSISTING OF 2.4486 ACRES. HE ADDED THAT PURSUANT TO N.C.G.S. 160A -31, THE PUBLIC HEARING WAS HELD THIS EVENING AND SHOULD COUNCIL WISH TO PROCEED WITH THE ANNEXATION, AN ORDINANCE TO EXTEND THE CORPORATE LIMITS OF THE CITY OF DUNN IS ATTACHED FOR CONSIDERATION. HE FURTHER STATED THAT THE CLERK HAS PROVIDED A CERTIFICATE OF SUFFICIENCY AND A MAP OF THE PROPERTY FOR COUNCIL INFORMATION. MOTION BY COUNCILMEMBER TART, SECONDED BY COUNCILMEMBER ROBINSON TO APPROVE AN ORDINANCE TO EXTEND THE CORPORATE LIMITS OF THE CITY OF DUNN BY THE ANNEXATION OF MR. AND MRS. RITCHEL COUSAR'S PROPERTY LOCATED ON SR 1803 (CAROLINA DRIVE). MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #4) 672 AMEND FIRE DISTRICT CITY MANAGER DEAN STATED THAT A REQUEST HAS BEEN RECEIVED FROM THE WILLIAM C. LEE MEMORIAL COMMISSION TO REVIEW AMENDMENT TO THE CITY OF DUNN PRIMARY FIRE DISTRICT. HE ADDED THAT THE PLANNING BOARD MET ON FEBRUARY 13, 2001 AND RECOMMENDED APPROVAL OF THIS REQUEST. HE FURTHER STATED THAT THE MINUTES OF THE PLANNING BOARD, A LETTER FROM THE WILLIAM C.. LEE COMMISSION AND THE PROPOSED AMENDMENT TO THE DUNN CITY CODE WERE INCLUDED IN THE AGENDA PACKETS FOR COUNCIL INFORMATION. CITY MANAGER DEAN REVIEWED THE MAP ILLUSTRATING THE AREAS TO BE CONSIDERED FOR AMENDMENT. HE ADDED THAT THE PROPOSED AREAS WOULD NOT HAVE ANY GREATER FIRE HAZARD THAN ANY NEIGHBORHOOD IN TOWN. CHIEF TEW STATED THAT IN 1997, THE FIRE DEPARTMENT SUPPORTED THE CHANGE ON THE BOUNDARIES IN THE PRIMARY FIRE DISTRICT BECAUSE IT MOSTLY CONSISTED OF TAKING OUT SINGLE FAMILY DWELLINGS. HE ADDED THAT IT WOULD BE NO DIFFERENT FIGHTING A FIRE INSIDE OR OUTSIDE THE PRIMARY FIRE DISTRICT. MAYOR PRO -TEM WOMBLE ASKED IF THERE WAS ANY REASON FROM A SAFETY STANDPOINT WHETHER TIIIS SHOULD OR SHOULD NOT BE DONE. FIRE CHIEF TEW RESPONDED NO. COUNCILMEMBER BASS ASKED WHAT THE BENEFIT WOULD BE TO CHANGE THE PRIMARY FIRE DISTRICT. FIRE CHIEF TEW RESPONDED THAT IF COUNCIL DOES NOT CHANGE THE FIRE DISTRICT, THE HOUSES THAT ARE CURRENTLY DETERIORATING AND FALLING DOWN CANNOT BE REMODELED UNLESS IT IS DONE WITH NON - COMBUSTIBLE MATERIALS AND THERE IS A COST FACTOR. MOTION BY COUNCILMEMBER ROBINSON, SECONDED BY COUNCILMEMBER MCDOUGAL TO AMEND ARTICLE 1, SECTION 4 -4 TO THE DUNN CITY CODE PRIMARY FIRE DISTRICT. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #5) RESURFACING -TYLER PARK TENNIS COURT CITY MANAGER DEAN STATED THAT THE RECREATION DEPARTMENT HAS RECEIVED TWO (2) PROPOSALS FOR RESURFACING OF THE TENNIS COURTS AT TYLER PARK. HE FURTHER STATED THAT THE BIDS ARE AS FOLLOWS: A) MCCOURT NORTH SURFACING $ 6,185.00 B) COURT ONE 9,400.00 HE ADDED THAT THERE IS $7,059.00 FOR THIS PROJECT REMAINING IN THE FY 00 -01 BUDGET AND IT IS THE RECOMMENDATION OF STAFF THAT THE CONTRACT BE AWARDED TO MCCOURT NORTH SURFACING IN THE AMOUNT OF $6,185.00. MOTION BY COUNCILMEMBER MCDOUGAL, SECONDED BY COUNCILMEMBER SUMNER TO AWARD THE CONTRACT TO MCCOURT NORTH SURFACING IN THE AMOUNT OF $6,185.00 TO RESURFACE THE TENNIS COURT AT TYLER PARK. MOTION UNANIMOUSLY APPROVED. RESOLUTION- SURPLUS - PRIVATE SALE CITY MANAGER DEAN STATED THAT ACCORDING TO N.C.G.S. 160A -267, THE CITY COUNCIL SHALL AT A REGULAR MEETING ADOPT A RESOLUTION AUTHORIZING AN APPROPRIATE CITY OFFICIAL TO DISPOSE OF PERSONAL PROPERTY VALUED AT $30,000.00 OR LESS FOR ANY ONE ITEM OR GROUP OF SIMILAR ITEMS AT PRIVATE NEGOTIATION ( AND SALE. ter' HE ADDED THAT THESE ITEMS ARE LARGE ITEMS THAT WOULD NOT BRING VERY MUCH AT AUCTION; HOWEVER, OTHER MUNICIPALITIES OR GROUPS MAY BE WILLING TO PAY MORE FOR THIS TYPE OF EQUIPMENT. HE FURTHER STATED THAT THESE ITEMS WILL STILL BE BID OUT AND ADVERTISED. ATTORNEY GODWIN ADVISED COUNCIL THAT TIIIS SALE WOULD HAVE TO BE ADVERTISED AND NO SALE COULD BE FINAL UNTIL AFTER TEN DAYS. 673 CITY MANAGER DEAN INFORMED COUNCIL THAT TENTATIVE PLANS ARE TO HOLD A PUBLIC AUCTION ON APRIL 28, 2001 AND A RESOLUTION WOULD BE BROUGHT FOR THEIR CONSIDERATION AT THE APRIL MEETING. MOTION BY COUNCILMEMBER TART, SECONDED BY COUNCILMEMBER ROBINSON TO APPROVE A RESOLUTION TO SURPLUS SEVERAL ITEMS AND TO AUTHORIZE THE CITY MANAGER TO SELL SAME AT PRIVATE NEGOTIATION AND SALE. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #6) SFR 2000 GRANT - CONSULTANT BIDS CITY MANAGER DEAN STATED THAT AS PART OF THE SINGLE FAMILY REHABILITATION GRANT PROGRAM, CONSULTANT BIDS HAVE BEEN REQUESTED TO HANDLE THE ADMINISTRATION OF THE GRANT. HE ADDED THAT BECAUSE THIS IS A FEDERALLY FUNDED PROGRAM, THE CITY IS REQUIRED TO HAVE THREE BIDS FOR THIS PROJECT AND SO FAR ONLY ONE HAS BEEN RECEIVED; THEREFORE, THIS BID MUST BE REJECTED AND THE CITY MUST REBID THIS PROJECT. MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER ROBINSON TO REJECT THE BID RECEIVED AND TO DIRECT THE CITY MANAGER TO REBID THE SINGLE FAMILY REHABILITATION GRANT PROGRAM. MOTION UNANIMOUSLY APPROVED. RESOLUTION OF CONSIDERATION - ANNEXATION CITY MANAGER DEAN STATED THAT A RESOLUTION OF CONSIDERATION IDENTIFYING THE AREAS WHICH MIGHT BE POTENTIALLY CONSIDERED FOR ANNEXATION NEED COUNCIL CONSIDERATION. HE ADDED THAT ONCE THIS RESOLUTION IS APPROVED, IT WOULD EXTEND IT FOR TWO YEARS AND THIS WOULD PROBABLY BE DONE EVERY YEAR. MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER BASS TO ADOPT THE RESOLUTION OF CONSIDERATION. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #7) TAX ATTORNEY - REQUEST FOR PROPOSALS CITY MANAGER DEAN STATED THAT PURSUANT TO COUNCIL REQUEST, CITY ATTORNEY GODWIN SUBMITTED A REQUEST FOR PROPOSALS (RFP) FROM HARNETT COUNTY ATTORNEYS TO SERVE AS THE CITY'S TAX ATTORNEY. HE ADDED THAT BASED ON THAT RFP, HE HAS RECEIVED THREE (3) PROPOSALS AND THAT ALL THREE ATTORNEYS WERE INTERVIEWED. HE ADDED THAT ATTORNEY POPE WITHDREW HIS NAME AND THE RECOMMENDATION IS FOR JON POWELL TO FILL THIS POSITION. CITY ATTORNEY GODWIN STATED THAT COUNCIL SET SOME GUIDELINES FOR WHICH TO ENTER INTO AN AGREEMENT WITH AN ATTORNEY TO COLLECT DELINQUENT TAXES. HE INTRODUCED JON POWELL AS AN ATTORNEY CURRENTLY PRACTICING IN BUIES CREEK. HE FURTHER STATED THAT THE DOCUMENT IN THE AGENDA PACKAGE IS CONSISTENT WITH THE GUIDELINES SET BY COUNCIL AND MR. POWELL HAS REVIEWED THEM AND IS IN CONCURRENCE WITH THESE GUIDELINES. COUNCILMEMBER MCDOUGAL ASKED IF THE COST IS $400.00 PER CASE. CITY ATTORNEY GODWIN RESPONDED YES. COUNCILMEMBER MCDOUGAL ASKED HOW MANY CASES OF DELINQUENT TAXES ARE THERE TO BE TURNED OVER TO THE TAX ATTORNEY. CITY ATTORNEY GODWIN RESPONDED 25 -30 CASES. HE ADDED THAT MR. POWELL'S FEE WILL BE PAID ONCE IT IS COLLECTED FROM THE DEBTOR. HE ADDED THAT THE CITY WILL NOT ADVANCE HIS ATTORNEY FEES BUT WILL ADVANCE HIS COSTS WHICH WOULD BE APPROXIMATELY $80.00 PER CASE CONSISTING OF FILING FEES, DEPOSITIONS, ADVERTISING, ETC. COUNCILMEMBER MCDOUGAL ASKED IF THE COST IS $400.00 PLUS ADVERTISING COSTS. CITY ATTORNEY GODWIN RESPONDED $400.00 PLUS LITIGATION COSTS, ADVERTISING, AND FILING FEES. HE ADDED THAT UNDER STATUTE CHAPTER 105, THOSE COSTS ARE RECOVERABLE AGAINST THE TAX DEBTOR. MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER SUMNER, TO APPROVE THE APPOINTMENT OF JON POWELL AS TAX ATTORNEY PURSUANT TO AGREEMENT BETWEEN ATTORNEY POWELL AND THE CITY OF DUNN. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #8) 674 BUDGET AMENDMENT - INVENTORIES REIMBURSEMENT CITY MANAGER DEAN STATED THAT BUDGET AMENDMENT #85 IS NEEDED TO ELIMINATE THE SECOND INVENTORY REIMBURSEMENT FROM THE CITY'S CURRENT YEAR'S BUDGET WHICH AMOUNTS TO $100,030.00, AS PER THE DIRECTION OF THE LOCAL GOVERNMENT COMMISSION. HE ADDED THAT THE LEAGUE OF MUNICIPALITIES HAS RECOMMENDED THAT THE CITY NOT DO ANYTHING AT THIS TIME; HOWEVER, IT IS HIS OPINION THAT AS LONG AS THIS MONEY IS IN JEOPARDY HE WOULD RATHER GO AHEAD AND PULL IT OUT NOW WHILE THERE IS SOME FLEXIBILITY IN THE BUDGET, RATHER THAN WAITING UNTIL MAY OR JUNE AND FINDING THAT THERE ARE NO AVAILABLE FUNDS. MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER TART TO APPROVE BUDGET AMENDMENT #85 IN THE AMOUNT OF $100,030.00 WHICH IS NEEDED TO AMEND BUDGET TO REMOVE THE APRIL 30 INVENTORIES REIMBURSEMENT PAYMENT. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #9) HOPE, INC. CITY MANAGER DEAN STATED THAT PURSUANT TO A REQUEST FROM COUNCIL, HE SENT A LETTER TO REVEREND WILLIE SNEAD REQUESTING INFORMATION IN RELATION TO THE CHILD CARE CENTER AT THE OLD HARNETT PRIMARY SCHOOL AND A COPY OF THE LETTER 1S IN THE AGENDA PACKET. HE ADDED THAT AS OF THIS DATE, HE HAS NOT RECEIVED ANY INFORMATION FROM REVEREND SNEAD, BUT HE HAS TALKED WITH ATTORNEY REBA SMITH WHO REPRESENTS REVEREND SNEAD. MAYOR PRO -TEM WOMBLE STATED THAT HE WOULD LIKE ATTORNEY SMITH TO MAKE A PRESENTATION. ATTORNEY REBA SMITH STATED THAT SHE WAS A MEMBER OF THE HARNETT COUNTY BAR AND REPRESENTS DR. WILLIE SNEAD OF HOPE INCORPORATED. SHE ADDED THAT DR. SNEAD WAS NOT AVAILABLE THIS EVENING, SO SHE WAS PRESENT ON HIS BEHALF, BUT SHE DID NOT HAVE ANYTHING TO OFFER COUNCIL AT THIS TIME. SHE FURTHER STATED THAT SHE DID RECEIVE A LETTER FROM CITY MANAGER DEAN BY FAX TFIAT WAS APPARENTLY SENT TO DR. SNEAD ON FEBRUARY 15, 2001, EVEN THOUGH SHE DOES NOT KNOW THE DATE HE RECEIVED IT AND SHE DID NOT QUITE UNDERSTAND THE REASON FOR THE REQUEST, SHE STATED THAT SHE ALSO RECEIVED A COPY OF THE SUBLEASE AGREEMENT THAT WAS EXECUTED BY FORMER MAYOR ABE ELMORE AND DR. SNEAD TFIAT WAS DONE BACK ON FEBRUARY 5, 1999. SHE FURTHER STATED THAT IN READING THROUGH THE SUBLEASE SHE SAW NOTHING TO INDICATE THAT DR. SNEAD SHOULD PROVIDE ANY REPORTS ON ANY PERIODIC BASIS AND SHE WAS BAFFLED AT COUNCIL'S REQUEST. CITY ATTORNEY GODWIN STATED THAT AT THE TIME THAT LEASE WAS ENTERED INTO, HOPE WAS UNINCORPORATED AND ASKED ATTORNEY SMITH IF THEY HAVE SINCE BEEN INCORPORATED. MRS. SMITH RESPONDED THAT IT IS CURRENTLY AN INCORPORATION AND THEY ARE IN TILE PROCESS OF RECEIVING THE 501 -C3. MAYOR OUDEH ASKED WHEN DID HOPE INCORPORATE. ATTORNEY SMITH RESPONDED THAT SHE DID NOT HAVE THAT INFORMATION WITH TIER. MAYOR OUDEH ASKED HOW CAN THEY HAVE A LEASE WITH INCORPORATION AND NOT HAVE INCORPORATED WITH THE STATE OF NORTH CAROLINA. MRS. SMITH RESPONDED THAT THE LEASE IS WITH THE UNINCORPORATED ASSOCIATION J AND A LEASE CAN BE WITH ANY INSTITUTE; IT DOES NOT HAVE TO BE AN INCORPORATION. MAYOR OUDEH ASKED IF THERE IS A NON- PROFIT ORGANIZATION WHICH DR. SNEAD CLAIMS TO HAVE, DOESN'T HE NEED TO BE INCORPORATED WITH THE STATE OF NORTH CAROLINA. MRS. SMITH RESPONDED NOT NECESSARILY. MAYOR OUDEH ASKED IF HOPE WAS INCORPORATED AT THE TIME TIIE LEASE WAS SIGNED. 675 ATTORNEY SMITH RESPONDED THAT IT WAS AN UNINCORPORATED ASSOCIATION WHICH IS RIGHT ON THE FACE OF THE SUBLEASE. CITY ATTORNEY GODWIN STATED THAT AT THE TIME THE LEASE WAS ENTERED INTO, HOPE WAS NOT INCORPORATED, BUT THEIR STATUS WAS AN UNINCORPORATED ASSOCIATION WHICH BY GENERAL STATUTES OF NORTH CAROLINA, IS A RECOGNIZED LEGAL ENTITY THAT THE LAW RECOGNIZES. HE ADDED THAT WHEN PROPERTY IS LEASED TO A TENANT, THEY ORDINARILY ARE GIVEN SOLE, EXCLUSIVE POSSESSION OF THAT PROPERTY BUT IN THIS PARTICULAR LEASE, DUAL POSSESSION RIGHTS TO THE CAFETERIA ARE GIVEN SO THE CITY HAS THE RIGHT TO USE THE CAFETERIA IN CONJUNCTION WITH THE TENANT OR THE SUB - TENANT. MAYOR PRO -TEM WOMBLE STATED THAT ATTORNEY SMITH HAD BROUGHT UP THE POINT OF THE EXEMPTION STATUS UNDER CODE SECTION 501 -C3. HE ASKED HER IF THAT APPLICATION HAS BEEN MADE OR HAS IT BEEN RECEIVED. ATTORNEY SMITH RESPONDED THAT IT IS HER UNDERSTANDING THAT THE APPLICATION HAS BEEN MADE BUT SHE IS NOT PRIVY TO THAT INFORMATION. MAYOR PRO -TEM WOMBLE ASKED MRS. SMITH IF SHE WOULD PASS ALONG A REQUEST TO REVEREND SNEAD. HE ADDED THAT ONE OF THE REQUIREMENTS OF BEING A 501 -C3 ORGANIZATION IS THAT YOU DO MAKE CERTAIN FINANCIAL RECORDS AVAILABLE TO THE PUBLIC AND IN CONNECTION WITH THAT, COUNCIL WOULD LIKE TO HAVE A COPY OF THE FIRST FORM 990 THAT REVEREND SNEAD FILES. ATTORNEY SMITH RESPONDED THAT IF SUCH A FORM HAS BEEN FILED, SHE WOULD FORWARD THE REQUEST TO REVEREND SNEAD. MAYOR PRO -TEM WOMBLE STATED THAT IT HAS NOT BEEN FILED YET IF SHE HAS NOT RECEIVED THAT EXEMPTION STATUS, WHICH MEANS THEY ARE NOT A NON - PROFIT YET SO AS OF RIGHT NOW, HOPE IS STILL A FOR PROFIT ENTITY. ATTORNEY SMITH STATED THAT PROVIDING THIS INFORMATION WAS NOT A REQUIREMENT ACCORDING TO THIS LEASE DATED BACK ON FEBRUARY 5, 1999 AND HOPE IS CERTAINLY LIVING UP TO ALL OF THE REQUIREMENTS IN THE LEASE. CITY ATTORNEY GODWIN STATED THAT EVEN IF HOPE INCORPORATES, THE LEASE IS STILL WITH HOPE MINISTRIES, AN UNINCORPORATED ASSOCIATION. HE ADDED THAT THE FACT THAT THEY INCORPORATE DOES NOT MEAN THE LEASE IS VOID. HE FURTHER STATED THAT YOU CAN HAVE A NON- PROFIT TO INCORPORATE AND STILL HAVE HOPE MINISTRIES, AN UNINCORPORATED ASSOCIATION THAT CAN BE A DUAL EXISTENCE AND IT IS OKAY TO HAVE TWO DIFFERENT LEGAL ENTITIES. MAYOR OUDEH STATED NO YOU DO NOT. HE ADDED THAT IF HE COMES TO YOU STATING THAT HE IS A NON - PROFIT ORGANIZATION AND ASKS YOU FOR A LEASE AND TURNS IT INTO A PROFIT ORGANIZATION, HE VIOLATES THE LEASE. CITY ATTORNEY GODWIN STATED THAT IF HE CONVERTS TO FULL PROFIT IT WOULD NOT BE THE SAME ENTITY AND IF HE IS TURNING A PROFIT AT THE SCHOOL, THEN THAT MIGHT BE A VIOLATION OF THE LEASE. COUNCILMEMBER ROBINSON ASKED CITY MANAGER DEAN IF REVEREND SNEAD SPENT MONEY TO WORK ON THAT BUILDING. CITY MANAGER DEAN RESPONDED YES AND STATED THAT WAS ONE OF THE QUESTIONS ABOUT HOW MUCH MONEY WAS INVESTED IN THE BUILDING TO UPGRADE IT AT THE TIME HE TOOK OVER. HE ADDED THAT THE BUILDING WITH ITS IMPROVEMENTS WOULD STILL BE THE CITY'S AFTER THIS LEASE IS OVER. ATTORNEY SMITH STATED THAT SHE HAS INDICATED BEFORE THAT SHE, HAS READ THE SUBLEASE AGREEMENT THOROUGHLY AND SHE DOES NOT SEE ANY REQUIREMENT OF ANY KIND OF FINANCIAL REPORTING. SHE ADDED THAT HOPE IS DOING EVERYTHING THEY KNOW TO DO TO LIVE WITHIN THE BOUNDS OF THIS SUBLEASE AGREEMENT. CITY ATTORNEY GODWIN STATED THAT JUST TO THE EXTENT THAT IT IS ORGANIZED FOR CHARITABLE AND RELIGIOUS PURPOSES, HE THINKS THE ONLY REPORTING REQUIREMENTS THAT WOULD COME FROM THAT WOULD BE THE DOCUMENT THAT ATTORNEY SMITH IS REFERRING TO IS FOR A NON - PROFIT CORPORATION. MAYOR PRO -TEM WOMBLE STATED THAT WOULD BE IMPECCABLE TO ANY ORGANIZATION THAT IS TAX EXEMPT UNDER THE CODE SECTION 501 -3C. HE ADDED THAT IT IS AN INTERNAL REVENUE SERVICE REQUIREMENT, AND ONCE THAT DOCUMENT IS AVAILABLE FOR PUBLIC RECORD, COUNCIL WOULD LIKE TO HAVE A COPY OF IT. 676 ATTORNEY SMITH RESPONDED THAT SHE DOES NOT MEAN TO BE ANTAGONISTIC BUT IT IS AVAILABLE FOR ANYONE TO VIEW BECAUSE IT IS PUBLIC RECORD, SO CERTAINLY ANY COUNCILMEMBER OR THE MAYOR WOULD HAVE ACCESS TO THAT DOCUMENT. CITY ATTORNEY GODWIN STATED THAT THE FACT THAT THEY ARE NON - PROFIT DOES NOT MEAN THAT THEY DO NOT MAKE MONEY. HE FURTHER STATED THAT THE WHOLE IDEA IS TO RAISE MONEY THROUGH TAX EXEMPTIONS AND TAKE THAT MONEY AND DEVOTE TO THE CHARITABLE PURPOSES. HE ADDED THAT HE THINKS WHAT MAYOR OUDEH IS STATING IS IF HOPE EVER STOPS USING IT FOR THOSE PURPOSES, THEN THE LEASE COULD BE DEEMED TO BE BREACHED. HE ADDED THAT HE THINKS COUNCIL JUST WANTS TO BE ASSURED THAT THE ASPECT OF THE LEASE IS BEING SATISFIED, AND THAT IT IS CONTINUING TO BE USED FOR CHARITABLE AND RELIGIOUS PURPOSES. ATTORNEY SMITH STATED THAT THE MAYOR VISITED THE SITE, AND SHE INVITED EVERYONE TO VISIT TO SEE THAT IT IS BEING USED FOR JUST THAT. MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER ROBINSON TO TABLE THIS ITEM UNTIL MORE INFORMATION IS RECEIVED FROM REVEREND SNEAD CONCERNING HOPE, INC. MOTION UNANIMOUSLY APPROVED. ANNEXATION CITY MANAGER DEAN STATED THAT THE CITY IS IN THE PROCESS OF BEGINNING TO IMPLEMENT THE VOLUNTARY ANNEXATION PROCESS. HE ADDED THAT THE CITY WILL NEED TO OBTAIN A METES AND BOUNDS SURVEY OF THE AREAS COUNCIL INTENDS TO ANNEX AS PART OF THE RESOLUTION OF INTENT WHICH WILL NEED TO BE APPROVED BY COUNCIL. HE FURTHER STATED THAT HE HOPES TO HAVE ALL THE INFORMATION AVAILABLE AT THE APRIL MEETING. COUNCILMEMBER BASS ASKED WHAT IS THE COST FACTOR. CITY MANAGER DEAN RESPONDED THAT HE DID NOT HAVE THE NUMBERS TOGETHER YET BUT WOULD TRY TO HAVE THOSE FIGURES BY THE NEXT MEETING. AMENDMENT - ENTERPRISE ZONE CITY MANAGER DEAN STATED THAT LATE YESTERDAY AFTERNOON, HARNETT COUNTY ECONOMIC DEVELOPMENT DIRECTOR JERRY HARTGROVE CONTACTED HIM r CONCERNING THE DEVELOPMENT ZONE DISTRICT. HE ADDED THAT THE CITY CAN ADD A CENSUS TRACT IN OUR DISTRICT WHICH WOULD BE TRACT 705 AND WOULD INCLUDE THE NEW WAL -MART AND THE ENTIRE TOWN OF ERWIN. MOTION BY COUNCILMEMBER TART, SECONDED BY COUNCILMEMBER ROBINSON TO ADD THIS ITEM TO THE AGENDA FOR DECISION. MOTION UNANIMOUSLY APPROVED. HARNETT COUNTY ECONOMIC DEVELOPMENT DIRECTOR JERRY HARTGROVE STATED THAT AN OPPORTUNITY WAS PRESENTED TO HIM YESTERDAY CONCERNING THE DEVELOPMENT ZONE, SO HE REQUESTED TO ADDRESS COUNCIL THIS EVENING. HE STATED THAT IN 1998, THE LEGISLATURE ADDED A DEVELOPMENT ZONE- CONCEPT TO THE WILLIAM S. LEE ACT WHICH IS ESSENTIALLY THE STATE'S ECONOMIC DEVELOPMENT INCENTIVE PACKAGE. HE ADDED THAT THE ADDITIONAL DEVELOPMENT ZONES HAD TWO MAJOR QUALIFICATIONS: THEY MUST HAVE A MUNICIPALITY OF AT LEAST 5,000 PEOPLE AND A POVERTY RATE OVER 20 %. HE FURTHER STATED TIIAT THE CITY OF DUNN WAS THE FIRST DEVELOPMENT ZONE CERTIFIED BY THE STATE IN NOVEMBER 1998 BY THE APPROVAL OF TRACTS 701, 702 AND 703 AND THE MOST IMPORTANT THING ABOUT A DEVELOPMENT ZONE IS THE INCENTIVE THAT THE STATE PROVIDES. MR. HARTGROVE STATED THAT A POTENTIAL CLIENT WOULD ALSO GET TAX CREDITS BASED ON MACHINES AND EQUIPMENT INSTALLED IN A PLANT VALUED AT OVER $500,000.00. HE ADDED THAT A DEVELOPMENT ZONE PROVIDES FOR AN ADDITIONAL $4,000.00 PER JOB SO INSTEAD OF $1,000.00 PER JOB, IT WOULD BE $5,000.00 PER JOB AND IT ALSO ELIMINATES THE $500,000.00 THRESHOLD FOR MACHINERY AND EQUIPMENT. HE FURTHER STATED THAT SINCE WE ARE A TIER FOUR COUNTY, THIS IS A RATHER SIGNIFICANT ADVANTAGE WITHIN THE DEVELOPMENT ZONE. HE STATED THAT THE DEVELOPMENT ZONE THAT WE NOW HAVE IS THE ONLY ONE IN HARNETT COUNTY AND CITY MANAGER DEAN SAID THAT THE REASON WE CAN ADD THIS AREA IS BECAUSE THE NEW SUPER WAL -MART IS PART OF THE CITY LIMITS, SO THEREFORE, ANY CENSUS TRACT THAT TOUCHES OR INCLUDES PART OF THE CITY LIMITS CAN BE ADDED. 677 MR. HARTGROVE STATED THAT THE POVERTY RATE IS ALSO INCLUDED IN THE AREA BEING ADDED AND THE TOTAL MUST BE GREATER THAN 20% AND THIS CAME OUT TO BE 20.09 %. FIE ADDED THAT THE BIGGEST BENEFIT IS THAT IT PICKS UP THE TOWN OF ERWIN, WHICH IS IMPORTANT BECAUSE THEY EXPECT AND HAVE ALREADY SHOWED CLIENTS THE SWIFT DENIM PROPERTY IN ERWIN, AND THIS IS AN OPPORTUNITY TO BE MORE COMPETITIVE IN THE ECONOMIC DEVELOPMENT GAME. MAYOR PRO -TEM WOMBLE STATED THAT HE WAS A LITTLE BOTHERED BY THE 20.09% THAT IS BELOW THE POVERTY LEVEL AND ASKED IF THAT WOULD ENDANGER THE OTHER FOUR TRACTS OF LOSING THEIR STATUS AND IF THAT TRACT CONTINUED TO GO DOWN BELOW THE 13.5 %, COULD THE OTHER THREE TRACTS MAINTAIN THEIR STATUS. i MR. HARTGROVE RESPONDED THAT ALL OF THE TRACTS CAN BE AMENDED FOR A PERIOD OF TIME. CITY MANAGER DEAN STATED THAT THE CENSUS TRACT AMENDMENT WOULD BE VALID THROUGH 2002 OR FOR A PERIOD OF TWO YEARS. HE ADDED THAT CURRENTLY THE 1999 CENSUS TOTALS ARE BEING USED BUT THE NEXT TIME, THE 2000 CENSUS WILL BE USED AND WILL REMAIN THE SAME FOR THE NEXT TEN YEARS. MR. HARTGROVE REMINDED COUNCIL THAT BOB LEAKE WITH LEE GOFORTH CONSULTANTS WILL BE MAKING A PRESENTATION TO THE COMMUNITY ON TUESDAY, MARCH 6, 2001 AT 4:00 AT THE SCOTT AUDITORIUM AT CAMPBELL UNIVERSITY. MOTION BY MAYOR PRO -TEM WOMBLE TO MAKE AN APPLICATION FOR AMENDMENT TO THE CITY OF DUNN DEVELOPMENT ZONE TO INCLUDE CENSUS TRACT #705 IN THE CITY OF DUNN DEVELOPMENT ZONE DISTRICT. MOTION UNANIMOUSLY APPROVED. INFORMATION CITY MANAGER DEAN STATED THAT TWO POSITIONS HAVE BEEN FILLED AND INTRODUCED PUBLIC WORKS DIRECTOR RONNIE AUTRY AND PLANNER/CODE ENFORCEMENT OFFICER KELLY BOLLINGER. HE ADDED THAT THE GIZMO SYSTEM HAS BEEN INSTALLED AND THERE ARE PICTURES AND MUSIC ON THE GOVERNMENT CHANNEL. MAYOR PRO -TEM WOMBLE ASKED IF THE CITY WOULD BE INCREASING THE PLAY OF THE COUNCIL MEETINGS. CITY MANAGER DEAN STATED THAT THE MEETINGS CAN BE SCHEDULED TO PLAY AT CERTAIN TIMES AND DAYS AND WILL RUN AUTOMATICALLY. HE ADDED THAT DEPARTMENT HEADS HAVE DISCUSSED PRODUCTION OF THEIR OWN TAPES AND HIS ONLY CONCERN WAS THE SOUND QUALITY. MAYOR PRO -TEM WOMBLE STATED THAT FIE WOULD SUGGEST THAT STAFF SHOW THE COUNCIL MEETINGS MORE OFTEN SO THAT PEOPLE WORKING DIFFERENT SCHEDULES CAN SEE THEM, AND ASKED IF THE MEETINGS WERE ON CHARTER AND IF THEY WOULD BE ON A SIMILAR SCHEDULE. CITY MANAGER DEAN RESPONDED THAT CURRENTLY, THE TAPE IS TAKEN TO CAMPBELL UNIVERSITY THE MORNING AFTER THE MEETING TO MAKE AN ADDITIONAL COPY AND MUST BE BACK BY MONDAY MORNING TO PLAY ON THE GOVERNMENT CHANNEL. HE ADDED THAT STAFF DOES NOT HAVE THE SAME CONTROL FOR CHARTER TO PLAY THE TAPE. COUNCILMEMBER MCDOUGAL ASKED IF COMMUNITY EVENTS COULD BE PLAYED. CITY MANAGER DEAN RESPONDED YES. MAYOR PRO -TEM WOMBLE ASKED CITY MANAGER DEAN TO ASK CHARTER TO COMMIT TO A REGULAR SCHEDULE TO SHOW THE MEETINGS. COUNCILMEMBER ROBINSON REQUESTED THE TABLES IN THE COUNCIL CHAMBERS BE REARRANGED DIFFERENTLY SO ALL MEMBERS CAN FACE THE AUDIENCE. CITY MANAGER DEAN STATED THAT THE STEERING COMMITTEE FOR STRATEGIC PLANNING WILL MEET MARCH 15, 2001 AT 6:00 P.M. AT TRIANGLE SOUTH AND ASKED COUNCILMEMBERS TO TRY TO ATTEND. HE ADDED THAT THERE WAS AN ARTICLE IN THE NEWSPAPER REGARDING THE RESPONSE OF THE FIRE DEPARTMENT TO A FIRE YESTERDAY AND HE WOULD LIKE CHIEF TEW TO ADDRESS SOME ISSUES CONCERNING THE ARTICLE. MAL CHIEF TEW THANKED THE MAYOR AND COUNCILMEMBERS FOR ALLOWING HIM THE TIME TO ADDRESS SOME ISSUES THAT WERE PRINTED IN THE DAILY RECORD. HE ADDED THAT THERE IS TWO SIDES TO EVERY STORY BUT BASICALLY WHAT WAS PRINTED IS WHAT INFORMATION THE NEWSPAPER RECEIVED AT THE FIRE SCENE. CHIEF TEW STATED THAT RESPONSE TIME IS THE TIME THE DISPATCHER ACTIVATES THEIR PAGER UNTIL THE FIREFIGHTERS GET UP, GET DRESSED, GO THE FIRE STATION, GET DRESSED AGAIN, GET IN THE TRUCK AND THE FIRST TRUCK TO ARRIVE ON THE SCENE. HE ADDED THAT THE ARTICLE STATED THAT THE REPORTER TALKED TO ONE OF THE NEIGHBORS AND THE ARTICLE LEADS ONE TO BELIEVE THAT THE NEIGHBOR CALLED j THE POLICE DISPATCHER BETWEEN 12:00 MIDNIGHT AND 12:30 AND THE CALL WAS RECEIVED AT 12:59 A.M. WHICH WAS 29 MINUTES LATER. HE ADDED THAT HE DID NOT WANT ANYONE TO THINK THAT THE POLICE DEPARTMENT DELAYED A CALL FOR TWENTY -NINE MINUTES BECAUSE IT DID NOT HAPPEN. HE FURTHER STATED THAT CAPTAIN DENNING AND HIMSELF WENT TO THE DISPATCHER'S OFFICE AND LISTENED TO THE TAPE WHICH DISPLAYS THE TIME. HE ADDED THAT THE CALL CAME IN AT 12:58 AND IT TOOK A MINUTE TO JOT DOWN THE INFORMATION BECAUSE THE FIRST CALLER DID NOT KNOW HER LOCATION; THE SECOND CALL CAME IN 30 SECONDS LATER WITH GOOD DIRECTIONS AND THE FIRE DEPARTMENT WAS DISPATCHED OUT, SO THE TIME OF THE CALL UNTIL THE FIRE DEPARTMENT WERE NOTIFIED WAS ABOUT ONE MINUTE. CHIEF TEW STATED THAT FIREFIGHTERS WERE DISPATCHED TO 107 COVINGTON LANE AT 12:59 A.M. AND ON THE SCENE AT 1:10 A.M. FIE ADDED THAT HE WAS THE FIRST ONE THERE AND 75% OF THE ROOF HAD ALREADY BURNED AWAY, AND THE RESPONSE TIME WAS 11 MINUTES. HE FURTHER STATED THAT ANOTHER ISSUE WAS THE ARTICLE STATED ERWBV WAS CALLED BECAUSE DUNN WAS SHORTHANDED, BUT THAT WAS NOT THE REASON ERWIN WAS CALLED. HE STATED THAT OVER THE LAST TWELVE MONTHS, THE AVERAGE RESPONSE TIME HAS BEEN SEVEN MINUTES AND 48 SECONDS. CHIEF TEW STATED THAT AS TO THE CALLER'S STATEMENT ABOUT ONLY CERTAIN PERSONNEL ARE ALLOWED TO DRIVE THE TRUCKS, HE STATED THAT IS TRUE. HE ADDED THAT THE CITY INVESTS OVER A QUARTER MILLION DOLLARS IN EVERY TRUCK THAT IS IN THAT FIRE STATION. HE FURTHER STATED THAT THERE ARE CERTAIN TRAINING REQUIREMENTS FOR THE DRIVER OPERATORS WHICH INCLUDES BEING A FIREFIGHTER FOR THREE YEARS, PASSING THE EMERGENCY FIELD DRIVING CLASS, AND POSSESSING A VALID CLASS B NORTH CAROLINA DRIVER'S LICENSE. HE ADDED THAT THERE ARE THIRTEEN (13) QUALIFIED DRIVERS OUT OF TWENTY- SEVEN (27) FIREFIGHTERS; AND OUT OF THOSE, TEN (10) LIVE WITHIN THE CITY LIMITS AND THREE (3) LIVE OUTSIDE THE CITY LIMITS. FIRE CHIEF TEW STATED THAT AS TO WANTING A FULL TIME SEVEN (7) DAY A WEEK TWENTY -FOUR (24) HOUR PAID DEPARTMENT, HE HAS STRESSED TO COUNCIL THAT THIS SHOULD BE DELAYED AS LONG AS POSSIBLE. HE ADDED THAT HE HAS REQUESTED THAT THEY BUILD SLEEPING FACILITIES IN STATION 2 FOR PART -TIME FIREFIGHTERS TO DELAY HIRING FULL -TIME FIREFIGHTERS AND TO DECREASE THE RESPONSE TIME. COUNCILMEMBER ROBINSON ASKED IF IT IS TRUE THAT ERWIN HAS TO COME TO ALL THE FIRES IN DUNN. CHIEF TEW STATED THAT IN THE LAST 13 MONTHS, DUNN HAS RECEIVED MUTUAL AID TWELVE TIMES AND SOME OF THOSE MUTUAL AID CALLS WERE TIMES WHEN THERE WAS ANOTHER CALL AT THE SAME TIME. COUNCILMEMBER ROBINSON ASKED HOW MANY MEN MUST BE ON THE TRUCK BEFORE IT LEAVES THE FIRE STATION. CHIEF TEW RESPONDED FOUR. COUNCILMEMBER BASS STATED THAT HE HAD TALKED WITH SOME OF THE NEIGHBORS WHO SAID THAT THEY WERE VERY PLEASED WITH THE RESPONSE TIME. COUNCILMEMBER ROBINSON ASKED CITY MANAGER DEAN IF OFFICERS COULD PATROL HARNETT STREET MORE. CITY MANAGER DEAN RESPONDED YES. COUNCILMEMBER TART ASKED THE STATUS CONCERNING PAVING OF THE FRIENDLY ROAD PROJECT. W CITY ENGINEER ED POWELL STATED THAT TODAY, HIS FIRM COMPLETED THE IDENTIFICATION OF EVERYTHING THAT WILL BE IN THE FIRST PHASE WHICH INCLUDED SOME OF THE THINGS THAT WERE THE MOST PRESSING NEEDS. HE ADDED THAT THEY ARE CONTINUING TO IDENTIFY THE STREETS THAT WERE INITIALLY SLATED FOR PAVING AND ARE REDUCING THE SCOPE OF THAT DUE TO THE COST AND THE NEED. HE FURTHER STATED THAT IT IS HIS INTENT TO BRING BIDS TO THE MAY MEETING AND THEN PROBABLY AROUND JUNE OR JULY, THE REMAINDERS DETERMINED AS TO WHAT STREETS ARE SLATED FOR RESURFACING FOR COUNCIL APPROVAL AND WHAT NEEDS TO BE DONE AS FAR AS WATER AND SEWER IMPROVEMENTS. COUNCILMEMBER BASS ASKED HOW QUICKLY COULD COUNCIL OBTAIN A LIST OF THE STREETS SO THAT HE CAN LOOK AT THEM. MR. POWELL RESPONDED THAT THERE WOULD BE A FORMAL LIST AVAILABLE NEXT WEEK BUT THE BASIC AREA WOULD BE THE FRIENDLY ROAD AREA. COUNCILMEMBER MCDOUGAL STATED THAT SHE RECEIVED A CALL FROM A PERSON ON N. WILSON STREET CONCERNING A CHILDREN AT PLAY SIGN. SHE ASKED COULD A CHILDREN AT PLAY SIGN OR SPEED LIMIT SIGNS BE INSTALLED ON N. WILSON AVENUE. SHE ALSO ASKED CITY MANAGER DEAN IF THE AGENDA COULD BE RECEIVED AT LEAST BY FRIDAY AFTERNOON TO ALLOW COUNCIL PLENTY OF TIME TO REVIEW IT. CITY MANAGER DEAN RESPONDED YES. MR. HOOVER ADAMS, EDITOR OF THE DAILY RECORD STATED THAT THE ONLY REASON HE WAS PRESENT TONIGHT WAS TO SHOW SUPPORT TO TILGHMAN POPE ON BEHALF OF THE GENERAL WILLIAM C. LEE COMMISSION; HOWEVER, HE APPRECIATED WHAT THE CITY IS DOING WITH THE BETTER TELEVISION CAMERA AND THE SOUND BUT HE WOULD LIKE TO MAKE A SUGGESTION. HE ADDED THAT HE HAS BEEN PRESENT ALL NIGHT AND HAS NOT HEARD ANYTHING THAT WAS SAID. HE STATED THAT NOT ONE SINGLE PERSON SPOKE INTO THE MICROPHONE AND ASKED IF THERE WAS SOME WAY THAT THE COURTROOM COULD BE WIRED SO THAT EVERYONE CAN HEAR WHAT IS GOING ON. CITY ATTORNEY GODWIN STATED BETWEEN NOW AND THE NEXT MEETING, HE MAY ASK CITY MANAGER DEAN TO GO INTO A SPECIAL SESSION TO DISCUSS A LEGAL MATTER THAT IS PENDING. WITH NO FURTHER DISCUSSION, THE FOLLOWING BURIAL RIGHTS WERE EXECUTED: 1. MS. BONNIE B. MCNEIL & HER HEIRS, LOT 13, BLOCK 13, SPACE(S) 5 -6, RESTHAVEN CEMETERY. 2. MR. ERNEST RAY & HIS HEIRS, LOT 40, BLOCK 13, SPACE(S) 3, RESTHAVEN CEMETERY. 3. MR. JAMES C. SMITH & HIS HEIRS, LOT 10, BLOCK 15, SPACE(S) 5, RESTHAVEN CEMETERY. WITH NO FURTHER BUSINESSTirrin ,QUSS, THE WAS ADJOURNED AT 8:20 P.M. p, s.,_:k {�� � AB� jEH MAY R w i ATTEST: ✓- " ° ° ",, ,. ° ° °4 C+.;+ L,p a c 4 %vk .' S y w cMC J Y E .VALLE Cl Y CLERK