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02012001663 CITY OF DUNN DUNN, NORTH CAROLINA MINUTES THE CITY COUNCIL OF THE CITY OF DUNN HELD A REGULAR MEETING ON THURSDAY FEBRUARY 1, 2001 AT 7:00 P.M. IN TIIE DUNN MUNICIPAL BUILDING. PRESENT WAS MAYOR ABRAIIAM OUDEII, MAYOR PRO -TEM MIKE WOMBLE AND COUNCILMEMBERS GEORGE ROBINSON, JOEY TART, CAROLYN MCDOUGAL, PAUL BASS AND TOBY SUMNER. ALSO PRESENT WAS CITY MANAGER CARL DEAN, CITY ATTORNEY BILLY GODWIN, CAPTAIN MORRY DENNING, CAPTAIN RONNIE RADCLIFFE, RECREATION DIRECTOR PERRY HUDSON, PUBLIC UTILITIES DIRECTOR JOE CAMPBELL, CITY ENGINEER ED POWELL, BUILDING INSPECTOR RICKY PARSON, DEPUTY CLERK TINA SILLS AND DAILY RECORD REPORTER LISA FARMER. CITY CLERIC JOYCE VALLEY WAS ABSENT DUE TO HER ATTENDANCE AT THE ANNUAL CITY /COUNTY CLERKS SCIIOOL. MAYOR ABRAIIAM OUDEH OPENED THE MEETING AT 7:00 P.M. INVOCATION MAYOR OUDEH ASKED COUNCILMEMBER TART TO GIVE THE INVOCATION. AFTERWARD, THE PLEDGE OF ALLEGIANCE WAS REPEATED. PRESENTATIONS IIARNETT COUNTY SCHOOLS CITY MANAGER DEAN STATED THAT MR. LEONARD ARNOLD, SUPERINTENDENT DONALD ANDREWS AND BOARD MEMBER BILLY TART WERE PRESENT TO DISCUSS THE SCHOOL RESOURCE OFFICER PROGRAM. HE YIELDED TO MR. ANDREWS WHO STATED THAT HE WAS PLEASED TO ADDRESS COUNCIL AND THANKED THEM FOR THEIR CONTINUED SUPPORT OF THE SCHOOL RESOURCE OFFICER PROGRAM WITHIN THE DUNN SCHOOLS. HE ADDED THAT HE IS MOST APPRECIATIVE THAT THE DUNN POLICE DEPARTMENT, THE HARNETT COUNTY SHERIFF'S DEPARTMENT AND THE HARNETT COUNTY SCHOOLS HAVE IN THE PAST DEMONSTRATED A POSITIVE PROACTIVE RELATIONSHIP SERVING THE STUDENTS. HE FURTHER STATED THAT THE SAFETY AND WELL -BEING OF THE STUDENTS IS A FIRST PRIORITY AND THEY FEEL VERY SECURE KNOWING THAT THERE ARE OFFICERS IN THE SCHOOLS. TIE ADDED THAT A GOOD PROCESS WAS IN PLACE WITHIN HARNETT COUNTY SCI -TOOLS AND ASKED THAT COUNCIL REVIEW THE INFORMATION WHICH WAS DISTRIBUTED TO THEM IN THEIR AGENDA PACKETS. (ATTACHMENT #1) PUBLIC HEARING VOLUNTARY ANNEXATION - GLENEAGLES SUBDIVISION MAYOR OUDEH OPENED THE PUBLIC HEARING IN REFERENCE TO THE VOLUNTARY ANNEXATION OF GLENEAGLES SUBDIVISION AT 7:10 P.M. HE YIELDED TO CITY MANAGER DEAN WHO STATED THAT THE PUBLIC HAS BEEN NOTIFIED THAT ORAL AND WRITTEN COMMENTS WOULD BE HEARD AND RECEIVED CONCERNING THE QUESTION OF VOLUNTARY CONTIGUOUS ANNEXATION OF GLENEAGLES SUBDIVISION OWNED BY WELLONS REALTY CONSISTING OF 44.5 ACRES, AND LOCATED OFF OF NORTH ASHE AVENUE AND NORTH POWELL AVENUE. HE FURTHER STATED THAT THE PUBLIC HEARING WAS DULY ADVERTISED ON JANUARY 18, 2001. MAYOR OUDEH ASKED IF THERE WERE ANY COMMENTS FROM THE PUBLIC. HEARING NONE, HE CLOSED THE PUBLIC HEARING AND RECONVENED THE COUNCIL MEETING AT 7:11 P.M. CONSENT ITEMS i MAYOR OUDEH ASKED COUNCIL IF THERE WERE ANY CONSENT ITEMS THEY WISHED TO DELETE FOR FURTHER DISCUSSION. COUNCILMEMBER BASS STATED THAT HE WOULD LIKE TO DELETE ITEM #6- GOVERNOR'S HIGHWAY SAFETY GRANT- MOBILE GENERATOR. HEARING NO FURTHER DELETIONS, THE FOLLOWING CONSENT ITEMS WERE CONSIDERED BY COUNCIL: MINUTES - JANUARY 4, 2001 - COUNCIL CONSIDERED APPROVAL OF THE MINUTES OF THE JANUARY 4, 2001 COUNCIL MEETING. 664 MINUTES - BUDGET RETREAT- JANUARY 20 -21, 2001 - COUNCIL CONSIDERED APPROVAL OF THE MINUTES OF THE JANUARY- 20 -21, 2001 BUDGET RETREAT. MINUTES- SPECIAL CALL - JANUARY 23, 2001 - COUNCIL CONSIDERED APPROVAL OF THE MINUTES OF THE JANUARY 23, 2001 SPECIAL CALL MEETING.. TAX RELEASES/REFUNDS- COUNCIL CONSIDERED APPROVAL OF TAX RELEASES /REFUNDS #32449. (CLERK'S NOTE: TAX COLLECTOR MAINTAINS TAX RELEASES /REFUNDS) RESOLUTION -BLACK HISTORY MONTH - COUNCIL CONSIDERED APPROVAL OF A RESOLUTION DESIGNATING THE MONTH OF FEBRUARY AS BLACK HISTORY MONTH. (ATTACHMENT 92) BUDGET AMENDMENTS- COUNCIL CONSIDERED APPROVAL OF BUDGET AMENDMENTS 962465. (ATTACHMENT #3) MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER BASS TO APPROVE THE ABOVE CONSENT ITEMS. MOTION UNANIMOUSLY APPROVED. CITY MANAGER DEAN STATED THAT FUNDING HAS BEEN APPROVED AT 100% UP TO $5,000.00 FROM THE GOVERNOR'S HIGHWAY SAFETY PROGRAM FOR ONE (1) MOBILE GENERATOR AND FOUR (4) TRIPOD HIGH LIGHTS. HE FURTHER STATED THAT THIS EQUIPMENT WOULD BE USED FOR NIGHTTIME CRIME SCENES, TRAFFIC CHECKS, OR ANY OTHER ACTIVITIES THE POLICE DEPARTMENT OR CITY HAS WHERE LIGHT IS NEEDED. COUNCILMEMBER BASS ASKED IF THE TOTAL COST WOULD BE $5,000.00 CAPTAIN RADCLIFFE RESPONDED THAT THE TOTAL COST WOULD BE $6,681.00 LEAVING A BALANCE OF $1,681.00. COUNCILMEMBER BASS ASKED WHICH FUND WOULD COVER THE BALANCE DUE FOR THE GENERATOR AND TRIPOD HIGH LIGHTS. CAPTAIN RADCLIFFE RESPONDED THAT THE BALANCE WOULD BE PAID FROM THE POLICE BUDGET. AFTER DISCUSSION, MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER ROBINSON TO APPROVE THE PURCHASE OF A MOBILE GENERATOR IN THE AMOUNT OF $5,000.00. MOTION UNANIMOUSLY APPROVED. VOLUNTARY ANNEXATION - GLENEAGLES SUBDIVISION CITY MANAGER DEAN STATED THAT AT THE JANUARY MEETING, COUNCIL APPROVED A RESOLUTION FIXING DATE OF PUBLIC HEARING ON QUESTION OF ANNEXATION AND A RESOLUTION DIRECTING THE CLERK TO INVESTIGATE PETITION CONCERNING THE VOLUNTARY CONTIGUOUS ANNEXATION OF GLENEAGLES SUBDIVISION, CONSISTING OF 44.5 ACRES. HE ADDED THAT PURSUANT TO N.C.G.S. 160A -31, THE PUBLIC HEARING WAS HELD THIS EVENING AND SHOULD COUNCIL WISH TO PROCEED WITH THE ANNEXATION, AN ORDINANCE TO EXTEND THE CORPORATE LIMITS OF THE CITY OF DUNN NEEDS COUNCIL CONSIDERATION. HE FURTHER STATED THAT THE CLERK HAS PROVIDED A CERTIFICATE OF SUFFICIENCY AND ALL PERTINENT DATA IS ATTACHED. CITY MANAGER DEAN ASKED BUILDING INSPECTOR PARSON HOW MANY BUILDINGS WERE CURRENTLY IN THE SUBDIVISION. BUILDING INSPECTOR PARSON RESPONDED TWELVE (12) AND ADDED THAT THERE WOULD BE APPROXIMATELY SIXTEEN (16) WHEN IT IS COMPLETE. MOTION BY COUNCILMEMBER TART, SECONDED BY COUNCILMEMBER ROBINSON TO APPROVE AN ORDINANCE TO EXTEND THE CORPORATE LIMITS OF THE CITY OF DUNN BY THE ANNEXATION OF GLENEAGLES SUBDIVISION. MOTION UNANIMOUSLY APPROVED. y (ATTACHMENT 44) GLENEAGLES- STREETLIGHTS CITY MANAGER DEAN STATED THAT WELLONS REALTY HAS REQUESTED A STREETLIGHT PLAN WHICH WOULD INCORPORATE TWENTY -FIVE DECORATIVE LIGHTS IN THE SUBDIVISION RATHER THAN THE NORMAL STREETLIGHTS. 665 HE ADDED THAT IT IS THE RECOMMENDATION OF STAFF THAT THE LIGHTS CONFORM WITI4 THE CITY'S CURRENT STREETLIGHT POLICY, WHICH WOULD ALLOW FOR ONE (1) LIGHT EVERY 300 FEET AND THE CITY WOULD ONLY BE RESPONSIBLE FOR THE COST OF REGULAR LIGHTS WITH A DIFFERENCE OF $1.10 PER LIGHT OR $1,045.68 PER YEAR WHICH WOULD BE BILLED IN EARLY JULY OF EACH FISCAL YEAR. HE FURTHER STATED THAT IT WAS WELLON'S SUGGESTION TO PAY THE DIFFERENCE IN COST UNTIL THE HOMEOWNER'S ASSOCIATION WOULD TAKE OVER. MAYOR PRO -TEM WOMBLE ASKED IF THIS WOULD BE PURSUANT TO A WRITTEN AGREEMENT. CITY MANAGER DEAN RESPONDED YES CITY ATTORNEY GODWIN STATED THAT THE LETTER RECEIVED FROM MR. WELLONS CLARIFIES THAT HE HAS MADE THE OFFER TO PAY THE DIFFERENCE. COUNCILMEMBER BASS STATED HE WOULD LIKE FOR IT TO BE IN WRITING FOR FUTURE REFERENCE. MAYOR PRO -TEM WOMBLE STATED THAT HE THOUGHT THE CITY NEEDED A WRITTEN AGREEMENT THAT COULD BE EXTENDED TO OTHER SUBDIVISIONS. MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER MCDOUGAL TO ACCEPT THE STREETLIGHTS AS PRESENTED AND TO ADD A WRITTEN AGREEMENT BETWEEN THE CITY AND WELLONS REALTY THAT WELLONS WOULD BE RESPONSIBLE FOR THE DIFFERENCE IN COSTS OF THE STREETLIGHTS. MOTION UNANIMOUSLY APPROVED. REQUEST WAIVER - PERMIT FEES /SAVING GRACE MINISTRIES CITY MANAGER DEAN STATED THAT HE HAS RECEIVED A LETTER FROM SAVING GRACE MINISTRIES REQUESTING THIS AGENDA ITEM BE WITHDRAWN. MOTION BY COUNCILMEMBER ROBINSON, SECONDED BY COUNCILMEMBER BASS TO ACCEPT THE WITHDRAWAL OF THE REQUEST FROM SAVING GRACE MINISTRIES FOR A FREE WAIVER. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #5) 1 VOLUNTARY ANNEXATION- NON - CONTIGUOUS MCKOY PROPERTY CITY MANAGER DEAN STATED THAT MS. JACQUELINE MCKOY HAS REQUESTED VOLUNTARY ANNEXATION OF 2.4487 ACRES OF PROPERTY LOCATED ON SR 1803 (CAROLINA DRIVE). I4E FURTHER STATED TI4AT SHOULD COUNCIL WISH TO PROCEED WITH THE ANNEXATION, A RESOLUTION DIRECTING THE CLERK TO INVESTIGATE PETITION, AND A RESOLUTION FIXING DATE OF PUBLIC HEARING (MARCH 1, 2001) NEEDS COUNCIL CONSIDERATION. AFTER DISCUSSION, MOTION BY COUNCILMEMBER MCDOUGAL, SECONDED BY COUNCILMEMBER BASS TO PROCEED WITH THE VOLUNTARY ANNEXATION OF 2.4487 ACRES OF PROPERTY OWNED BY JACQUELINE MCKOY AND TO APPROVE THE RESOLUTION DIRECTING THE CLERK TO INVESTIGATE PETITION AND A RESOLUTION FIXING DATE OF PUBLIC HEARING AS MARCH 1, 2001 AT 7:00 P.M.. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT 0) VOLUNTARY ANNEXATION- NON - CONTIGUOUS COUSAR PROPERTY CITY MANAGER DEAN STATED THAT MR. AND MRS. RITCHEL COUSAR HAVE REQUESTED VOLUNTARY ANNEXATION OF 2.4486 ACRES OF PROPERTY LOCATED BEHIND MS. JACQUELINE MCKOY'S PROPERTY. HE ADDED THAT SHOULD COUNCIL WISH TO PROCEED WITH THE ANNEXATION, A RESOLUTION DIRECTING THE CLERK TO INVESTIGATE PETITION, AND A RESOLUTION FIXING DATE OF PUBLIC HEARING (MARCH 1, 2001) NEEDS COUNCIL CONSIDERATION. MOTION BY COUNCILMEMBER MCDOUGAL, SECONDED BY COUNCILMEMBER TART TO ACCEPT THE VOLUNTARY ANNEXATION OF 2.4486 ACRES OF PROPERTY OWNED BY MR. AND MRS. RITCHEL COUSAR AND TO APPROVE THE RESOLUTION DIRECTING THE CLERK TO INVESTIGATE PETITION AND A RESOLUTION FIXING DATE OF PUBLIC HEARING AS MARCH 1, 2001. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #7) .... BOOM TRUCK- PUBLIC WORKS CITY MANAGER DEAN STATED TI4AT HE MET WITH THE PUBLIC WORKS SUPERVISORS TO DISCUSS THE PURCHASE OF A BUCKET TRUCK. HE FURTHER STATED THAT THE CURRENT TRUCK WAS PURCHASED FROM SOUTH RIVER ELECTRIC, AND THE COST TO REPAIR THE TRUCK WOULD BE MORE THAN WHAT THE TRUCK IS WORTH. HE ADDED THAT TWO PROPOSALS HAVE BEEN RECEIVED ON USED BUCKET TRUCKS, ONE FROM TRI -CITY RECONSTRUCTION FOR $16,500.00 AND ANOTHER FROM CP &L IN THE AMOUNT OF $16,995.00; AND UNDER STATE CONTRACT, A NEW BUCKET TRUCK WOULD EXCEED $60,000.00. CITY MANAGER DEAN STATED THAT IT WAS THE RECOMMENDATION OF STAFF TO PURCHASE THE MORE EXPENSIVE TRUCK FROM CP &L BECAUSE OF THE DOCUMENTED MAINTENANCE RECORDS AND REPLACEMENT OF THE ENGINE. HE FURTHER STATED THAT WHILE THIS WAS NOT A BUDGETED CAPITAL ITEM, FUNDS ARE AVAILABLE TO PURCHASE THIS TRUCK IN THE EXISTING PUBLIC WORKS BUDGET AND A BUDGET AMENDMENT IN THE AMOUNT OF $17,000.00 NEEDS COUNCIL CONSIDERATION. PUBLIC UTILITIES DIRECTOR CAMPBELL STATED THAT THE REASON THEY ARE RECOMMENDING THE CP &L TRUCK OVER THE OTHER TRUCK IS BECAUSE OF THE GENERAL CONDITION OF THE TRUCK. HE ADDED THAT ACCORDING TO CP &L'S SAFETY RULES AND REGULATIONS, THEY HAVE TO REBUILD THE BOOM EVERY FIVE YEARS, AND THIS WAS DONE THREE YEARS AGO, AND THE TRUCK IS IN EXCELLENT CONDITION. COUNCILMEMBER ROBINSON ASKED HOW MANY FEET WOULD THE BOOM EXTEND OUT. PUBLIC UTILITIES DIRECTOR CAMPBELL RESPONDED THIRTY -SIX FEET. COUNCILMEMBER BASS ASKED WHEN WAS THE MOTOR REPLACED IN THIS TRUCK. PUBLIC UTILITIES DIRECTOR CAMPBELL RESPONDED THAT THE MAINTENANCE RECORDS SHOW FEBRUARY 9, 1999. MOTION BY COUNCILMEMBER ROBINSON, SECONDED BY COUNCILMEMBER TART TO PURCHASE A USED BUCKET TRUCK FROM CP &L IN THE AMOUNT OF $16,995.00 AND APPROVE BUDGET AMENDMENT 466 IN THE AMOUNT OF $17,000.00 TO COVER THE COST. 1 (ATTACHMENT #8) MOTION UNANIMOUSLY APPROVED. �✓ RESOLUTION- CAROLINIANS FOR FAIR ELECTRIC RATES CITY MANAGER DEAN STATED THAT HE RECEIVED A RESOLUTION FOR CAROLINIANS FOR FAIR ELECTRIC RATES FOR COUNCIL'S INFORMATION. HE ADDED THAT WITH THE SITUATION IN CALIFORNIA, HE DID NOT THINK THERE WOULD BE ANY DEREGULATION IN NORTH CAROLINA FOR AT LEAST A YEAR. INFORMATION MAYOR OUDEH STATED THAT HE HAS WAITED FOR MR. WILLIE SNEAD TO COME TO THE COUNCIL MEETING FOR THREE MONTHS AND HE HAS NOT SHOWN UP. HE ADDED THAT HE WOULD LIKE A COPY OF THE LEASE AND SUB -LEASE BETWEEN THE CITY AND MR. SNEAD. HE FURTHER STATED THAT HE WOULD LIKE THREE COUNCILMEMBERS TO GO AND INVESTIGATE WHAT IS GOING ON IN THAT BUILDING. CITY MANAGER DEAN STATED THAT HE TALKED WITH REVEREND SNEAD IN NOVEMBER CONCERNING AN ISSUE HE WANTED COUNCIL TO CONSIDER; HOWEVER, HE HAD NOT HAD ANY FURTHER DISCUSSIONS WITH REVEREND SNEAD. HE ADDED THAT HE HAD TRIED TO SET UP A MEETING WITH REVEREND SNEAD PER COUNCIL REQUEST FOR A COMMITTEE TO MEET IN REFERENCE TO HOPE, INC. BUT REVEREND SNEAD HAD CONFLICTING MEETINGS. CITY MANAGER DEAN ASKED MAYOR OUDEH TO LET HIM KNOW HOW MANY MEMBERS OF COUNCIL WOULD BE MEETING TO DISCUSS HOPE IN ORDER TO MAKE PROPER NOTIFICATION IN ACCORDANCE WITH THE OPEN MEETINGS LAW. COUNCILMEMBER SUMNER ASKED WHAT PROGRESS HAS BEEN MADE ON THE STEERING COMMITTEE FOR THE STRATEGIC PLAN. CITY MANAGER DEAN RESPONDED THAT HE WAS STILL WAITING ON A COUPLE OF NAMES FROM CITY COUNCIL. CITY ATTORNEY GODWIN STATED THAT HE HAS RECEIVED RESPONSES FROM COUNTY ATTORNEYS INTERESTED IN THE TAX LIEN FORECLOSURES AND HE THOUGHT NEXT WEEK HE AND CITY MANAGER DEAN WOULD MEET WITH THEM, AND AT NEXT MONTHS MEETING PRESENT A PROPOSAL FOR COUNCIL. 667 CITY MANAGER DEAN STATED THAT THE CITY IS STILL IN THE PROCESS OF RECEIVING A GRANT FOR HOUSING. IIE ADDED THAT THE CITY IS NOT TAKING APPLICATIONS YET BUT THE OFFICE IS KEEPING A LIST OF INDIVIDUALS THAT EXPRESS AN INTEREST AND THOSE PEOPLE WILL BE NOTIFIED WHENEVER THE FUNDS ARE AVAILABLE. HE ADDED THAT THE LOCAL GOVERNMENT MEETING WILL BE HELD ON FEBRUARY 26, 2001 AT 6:30 P.M. AT THE HARNETT COUNTY BOARD ROOM. WITH NO FURTHER DISCUSSION, THE FOLLOWING BURIAL RIGHTS WERE EXECUTED: I. MR. WILLIAM R. & MILES LUCAS & THEIR HEIRS, LOT 2, BLOCK DD, SPACE(S) 1 -4, MEMORIAL CEMETERY. 2. MR. FRANKLIN CUMMINGS & HIS HEIRS, LOT 65, BLOCK 15, SPACE(S) 4, RESTHAVEN CEMETERY. 3. CROMARTIE- MILLER -LEE & THEIR HEIRS, LOT 44, BLOCK AA, SPACE(S) 3, MEMORIAL CEMETERY. 4. MS. MILDRED HANCOCK & HER HEIRS, LOT 40, BLOCK 13, SPACE(S) 2, RESTHAVEN CEMETERY. 5. MR. DOLDEN ALEXANDER RAINES & HIS HEIRS, LOT 1, BLOCK 11, SPACE(S) 2, RESTHAVEN CEMETERY. 6. MS. ADA JACKSON & HER HEIRS, LOT 6, BLOCK 6, SPACE(S) I & 2, RESTHAVEN CEMETERY. 7. MS. ADA JACKSON & HER HEIRS, LOT 59, BLOCK 8, SPACE(S) I & 2, RESTHAVEN CEMETERY. 8. MS. GAYLENA HARRIS & HER HEIRS, LOT 56, BLOCK 11, SPACE(S) 1 -4, RESTHAVEN CEMETERY. ` 9. TUCKER & SONS FUNERAL HOME & THEIR HEIRS, LOT 65, BLOCK 15, SPACE(S) 2, RESTHAVEN CEMETERY. 10. MS. EVELYN MCKOY JONES & HER HEIRS, LOT 40, BLOCK 13, SPACE(S) 1, RESTHAVEN CEMETERY. H. MR. BOBBY TROLEDGE NORRIS & HIS HEIRS, LOT 8, BLOCK W, SPACE($) 5 -8, GREENWOOD CEMETERY. 12. MR. D.J. JACOBS & HIS HEIRS, LOT 65, BLOCK 15, SPACE(S) 3, RESTHAVEN CEMETERY. 13. MRS. LOIS L. BROWN & HER HEIRS, LOT 38, BLOCK 13, SPACE(S) 7 & 8, RESTHAVEN CEMETERY. 14. MRS. EVA M. MINTER & HER HEIRS, LOT 20, BLOCK 13, SPACE(S) I & 2, RESTHAVEN 1 CEMETERY. 15. MR. LATTIE EARL MAYNARD & HIS HEIRS, LOT 10, BLOCK X, SPACE(S) I, GREENWOOD CEMETERY. MAYOR OUDEH ADJOURNED THE MEETING AT 7:30 P.M. IV ..ai:91 i?SS SlSi7f UDEH MAYOR ATTEST: $_ ..r, TINA SILLS ,B6d6j FTrdt'u;v e{3d+Gy'•���y1.o �.uyt DEPUTY CLERK MINUTES REVIEWED AND APPROVED BY CITY CLERK JOYCE VALLEY.