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01202001645 DUNN CITY COUNCIL CITY OF DUNN, NORTH CAROLINA MINUTES THE CITY COUNCIL OF THE CITY OF DUNN HELD A BUDGET RETREAT ON JANUARY 20 -21, 2001 BEGINNING AT 10:00 A.M. AT SEA TRAIL. RESORT AND CONFERENCE CENTER IN SUNSET BEACH, NC. PRESENT WAS MAYOR ABRAHAM OUDEH, MAYOR PRO -TEM MIKE WOMBLE AND COUNCI.,MEI%IBERS CAROLYN MCDOUGAL, TORY SUMNER, PAUL BASS, GEORGE ROBINSON AND MICE WOMBLE. ALSO PRESENT WAS CITY MANAGER CARL DEAN, CITY CLERK JOYCE VALLEY, BUILDING INSPECTOR RICKY PARSON, FIlVANCE DIRECTOR RENEE' DAUGHTRY, POLICE CHIEF PAT GODWIN, CAPTAIN MORRY DENNING, CAPTAIN RONNIE RADCLIFFE, LIBRARIAN DEBORAH MELVIN, RECREATION DIRECTOR PERRY HUDSON, FIRE CHIEF AUSTIN TEW, ASSISTANT PUBLIC WORKS DIRECTOR JOE CAMPBELL, CITY ENGINEER ED POWELL, CITY ATTORNEY BILLY GODWIN, FACILITATOR BOB HINKLE AND DAILY RECORD REPORTER LISA FARMER INVOCATION CITY MANAGER DEAN OPENED THE MEETING AT 10:00 A.M. HE ASKED COUNCILMEMBER JOEY TART TO GIVE THE INVOCATION. CITY MANAGER DEAN EXPRESSED APPRECIATION TO EVERYONE FOR TAKING THE TIME TO SPEND WORKING TOWARD PREPARATION OF THE FY 2001 -02 BUDGET. HE STATED THAT THIS YEAR'S THEME WOULD BE TO "PULL TOGETHER ". CITY MANAGER DEAN STATED THAT HE ASKED DEPARTMENT HEADS TO IDENTIFY MAJOR PROJECTS FOR FY 2001 -2002 AND ALL HAD DONE A GOOD JOB IN GATHERING INFORMATION CONCERNING PROJECTS WHICH HAD BEEN ACCOMPLISHED IN FY 2000 -2001. CITY MANAGER DEAN STATED THAT DALE HOLLAND AND DAISY MOORE, OF HOLLAND CONSULTANTS, WERE PRESENT TO DISCUSS THE ANNEXATION STUDY. ADMINIISTRATION CITY MANAGER DEAN YIELDED TO DALE HOLLAND WHO STATED THAT THE PRIMARY PURPOSE OF THIS ANNEXATION STUDY IS TO IDENTIFY AREAS WITHIN THE EXTRATERRITORIAL JURISDICTION (ETJ), WHICH MAY MEET THE STATE'S STANDARDS FOR ANNEXATION. HE FURTHER STATED THAT HIS FIRM LOOKED AT THE FOLLOWING AREAS: US 421 LOCATED EAST OF POPE ROAD AND SOUTH OF I -95 ALONG NC 55 AND US 421, 301 SOUTH LOCATED BETWEEN THE CSX RAILROAD CORRIDOR AND AMMONS ROAD, JONESBORO ROAD TO THE 1 -95 INTERCHANGE, AND THE ENTIRE CORPORATE LIMIT PERIMETER. MR. HOLLAND REVIEWED THE CRITERIA FOR ANNEXATIONS. HE STATED THAT IN ANALYSIS, THE ONLY AREA WHICH WOULD CURRENTLY QUALIFY FOR ANNEXATION WOULD BE AN AREA LOCATED ADJACENT TO THE CITY LIMITS ON NC HIGHWAY 55 EAST CONSISTING OF 4.31 ACRES. HE STATED THAT THIS SITUATION IS NOT UNUSUAL IN NORTH CAROLINA BECAUSE THERE ARE SO MANY AGRICULTURAL AREAS. HE ALSO STATED THAT THE CITY OF GREENVILLE ADOPTS A RESOLUTION OF INTENT EVERY OTHER YEAR. MR. HOLLAND STATED THAT THERE WERE SOME WATER AND SEWER PROBLEMS IN THE AREA OF JONESBORO ROAD WHICH WOULD PROVE TO BE VERY EXPENSIVE FOR THE CITY TO SUPPLY SEWER IN THE AREA, WHICH WOULD BE REQUIRED WITHIN ONE YEAR OF ANNEXATION. MAYOR OUDEH ASKED WHAT THE OPTIONS WERE OF ANNEXING THE FOOD LION DISTRIBUTION CENTER AREA. 646 MR. HOLLAND RESPONDED THAT THERE WERE NO OPTIONS RIGHT NOW; HOWEVER,. IF THREE PARCELS ON AMMONS ROAD WERE ANNEXED, THE CITY COULD GET CLOSER TO THE AREA AND EVENTUALLY IT COULD BE ANNEXED. MAYOR OUDEH ASKED CITY MANAGER DEAN IF FOOD LION HAD AN AGREEMENT WITH THE CITY THAT THEY WOULD BE ANNEXED. CITY MANAGER RESPONDED NO, NOT TO HIS KNOWLEDGE. CITY ENGINEER POWELL STATED THAT WHEN FOOD LION APPROACHED ` 'THE AREA, THEY ACTUALLY APPROACHED THE COUNTY AND AFTER THE WATER AND SEWER PROJECT WAS COMPLETED BY THE COUNTY, IT WAS TRANSFERRED TO THE CITY. MAYOR OUDEH STATED THAT HE WOULD LIKE TO OBTAIN A COPY OF THE AGREEMENT. CITY ENGINEER ED POWELL STATED THAT THE CITY HAD RECEIVED A HOME GRANT FROM THE HOUSING FINANCE AGENCY IN THE AMOUNT OF $300,000 WITH $120,000 BEING FUNDED BY THE CITY. HE ADDED THAT SIX MODERATELY DETERIORATED UNITS WOULD BE REHABILITATED BY THE GRANT AND SIX SEVERELY DETERIORATED DWELLING UNITS WOULD BE REHABILITATED BY THE GRANT. HE ADDED THAT IT MAY BE TWO TO THREE MONTHS BEFORE THE GRANT ACTUALLY ARRIVES BUT WHEN IT DOES, THE FIRST STEP WILL BE TO ADVERTISE FOR PROCUREMENT FOR ADMINISTRATIVE PURPOSES TO EMPLOY A CONSULTANT: CITY ENGINEER POWELL ADDED THAT THERE WOULD BE A FORMULA IN THE APPLICATION TO DETERMINE WHO RECEIVES FUNDING AND THE FINAL DECISION WOULD BE MADE BY COUNCIL. HE ADDED THAT MOST OF THE WORK IS DONE BY NON - LICENSED CONTRACTORS AND THE CITY WILL BE RESPONSIBLE FOR IMPLEMENTATION OF THE GRANT. HE ADDED THAT ALL OF THE HOMES MUST BE OWNER OCCUPIED. CITY MANAGER DEAN STATED THAT A GROUP OF BUSINESS LEADERS, LOCAL AND STATE POLITICIANS AND MEMBERS OF THE CHAMBER OF COMMERCE AND TOURISM AUTHORITY FORMED A NON - PROFIT ORGANIZATION IN THE SUMMER OF 2000 TO EVALUATE THE KEY FINANCIAL, ECONOMIC, FUNDING AND MANAGEMENT ISSUES RELATED TO BUILDING A CONVENTION /CIVIC /AGRI -EXPO CENTER IN THE DUNN AREA. HE FURTHER STATED THAT THE GROUP HAS ASKED FOR FIRMS TO SUBMIT A PROPOSAL TO DO THE STUDY AND ONLY ONE FIRM HAS SUBMITTED A PROPOSAL. HE ADDED THAT THE FIRST PHASE IS EXPECTED TO COST $33,000 AND SO FAR, $25,000 HAS BEEN ALLOCATED FROM THE VETERAN'S ARCHIVES GROUP TO COVER THIS COST. CITY MANAGER DEAN STATED THAT THE GROUP WANTS TO CONDUCT THE FEASIBILITY STUDY TO DETERMINE IF THE CONVENTION CENTER WILL BE CONDUCIVE TO THE AREA PRIOR TO CONSTRUCTION. HE UPDATED COUNCIL ON THE STATUS OF THE DUNN -ERWIN RAIL TRAIL. HE STATED THAT THE RAIL TRAIL IS BEING HELD BY A NON - PROFIT GROUP. HE FURTHER STATED THAT IN MARCH OF 2001, THERE WILL BE A WALKABLE TRAIL FROM THE CITY OF DUNN TO THE TOWN OF ERWIN, WITHOUT FUNDING; HOWEVER, MR. CAPEHART, THE RAIL TRAIL'S PROJECT MANAGER, SAID THE LAND TRUST WOULD LIKE TO MOVE THE RAIL BANK INTO PUBLIC HANDS SO AS TO GET PUBLIC FUNDING AND SUPPORT. CITY MANAGER DEAN STATED THAT THE CITY COUNCIL SHOULD DEVELOP AN ECONOMIC DEVELOPMENT INCENTIVE POLICY IN ORDER TO HAVE A DOCUMENT ALREADY PREPARED IN THE EVENT NEW INDUSTRY APPROACHES THE CITY. HE ALSO STATED THAT THE CITY SHOULD DEVELOP ITS OWN INDUSTRIAL PARK IN THE FUTURE. HE SUGGESTED THAT A WORKSESSION BE HELD TO DISCUSS THE FEASIBILITY STUDY DONE BY HARNETT COUNTY ECONOMIC DEVELOPMENT COMMISSION UPON RECEIPT OF THE FINDINGS. 647 MAYOR PRO -TEM MIKE WOMBLE SUGGESTED THAT A SERIES OF GRANTS BY THE CITY BE CONTRIBUTED TO HARNETT COUNTY COMMITTEE OF 100 WITH THE SOLE CONDITIONS THAT THE FUNDS BE USED ONLY FOR ECONOMIC DEVELOPMENT PURPOSES. HE STATED THAT THIS WOULD ALLOW THE GROUP TO RESPOND FASTER AND WOULD GIVE THE CITY THE UPPER HAND IN GETTING NEW INDUSTRY. CITY MANAGER DEAN REVIEWED THE BEAUTIFICATION AND IMAGE PRESENTATION THAT WAS MADE BY THE CHAMBER OF COMMERCE IN OCTOBER. HE REVIEWED CURRENT INSURANCE COSTS AND PROJECTED HEALTH INSURANCE PREMIUMS FOR FISCAL YEAR 2001 -02. FIRE DEPARTMENT FIRE CHIEF AUSTIN TEW INFORMED COUNCIL THAT THE CITY'S FIRE LOSS WAS $454,360.00 IN THE YEAR 2000, AS COMPARED TO $790,202.00 IN 1999, HE FURTHER STATED THAT THE VALUE OF THE PROPERTY RESPONDED TO IN THE YEAR 2000 WAS $6,304,458.00, AS COMPARED TO $5,211,574.00 IN 1999. CHIEF TEW STATED THAT THE FIRE DEPARTMENT HAS 70.5% OF ITS MEMBERS STATE CERTIFIED. HE ADDED THAT THE DEPARTMENT LOGGED A TOTAL OF 4,178 MANHOURS IN TRAINING, WHICH IS UP 747.5 HOURS FROM 3,430.5 MANHOURS LAST YEAR DUE TO THE FACT THAT THERE HAS BEEN INCREASED PARTICIPATION IN TRAINING. HE ADDED THAT WITH THE EXCEPTION OF 1999 AND 2000, THE FIGURES SHOW A STEADY DECLINE IN VOLUNTEER PARTICIPATON EACH YEAR. CHIEF TEW STATED THAT THE FOLLOWING ARE SOME OBJECTIVES WHICH WERE SET LAST YEAR AND MET DURING 2000: 1. THE FIRE SAFETY PROGRAM REACHED 2,766 PEOPLE IN 2000, DOWN, FROM 2,956 IN 1999. 2. THE APPRENTICE PROGRAM IS STILL ON LINE; CURRENTLY HAVE ONE HIGH SCHOOL STUDENT IN THE PROGRAM. 3. INSTALLED AN EXHAUST REMOVAL SYSTEM AT STATION 1 ON POWELL AVENUE. 4. PURCHASED A WASHER /EXTRACTOR FOR STATION 1 ON POWELL AVENUE. 5. PURCHASED A CAB AND CHASSIS FOR BRUSH TRUCK. CHIEF TEW STATED THAT THE FOLLOWING ARE SOME GOALS AND OBJECTIVES FOR FY 2001 -02: 1. COMPLETE ADDITION TO STATION 2 ON HARNETT STREET 2. REPLACE 1581 WHICH IS THE SERVICE TRUCK 3. PURCHASE A ROBOT FOR FIRE PREVENTION EDUCATION THROUGH GRANT FUNDS OF $7,000 FROM THE FIRE LIFE SAFETY EDUCATION GRANT. 4. REPLACE 1593, A 1987 FORD SEDAN WITH MINIVAN 5. COMPLETE THE 10 YEAR ROTATION ON SCBA CHIEF TEW STATED THAT THEIR GOAS WAS TO STAFF 24 HOURS; HOWEVER, TO MEET OSHA REQUIREMENTS FOR TWO IN AND TWO OUT, THE DEPARTMENT MUST HAVE AT LEAST THREE PEOPLE AND THE HE CAN BE THE FOURTH PERSON. THERE WAS SOME DISCUSSION CONCERNING EMPLOYEES WHO WORK FULL -TIME WITH THE CITY AND VOLUNTEER ON THE FIRE DEPARTMENT. CHIEF TEW STATED THAT THERE WOULD BE AN ISO INSPECTION IN 2002 IF THE STATE IS ON SCHEDULE AND HE WOULD LIKE THE FIRE RATING TO GO TO A FOUR (4). THE CONSENSUS OF COUNCIL WAS TO COMPLETE THE PLANNING PROCESS FOR THE ADDITION TO STATION 1 DURING 2001 -2002 AND RE -VISIT THE ISSUE IN THE FALL. m FINANCE DEPARTMENT FINANCE DIRECTOR RENEE' DAUGHTRY PRESENTED A STATUS OF THE MID -YEAR BUDGET. SHE STATED THAT THE COLLECTIONS FOR THE CURRENT YEAR LEVY TOTALED $1,678,516.11, WHICH IS 91.26% OF THE TOTAL LEVY. SHE ADDED THAT THE COLLECTIONS ENFORCEMENT PROGRAM HAS ALREADY BEGUN ON CURRENT AND PRIOR YEAR LEVIES. FINANCE DIRECTOR DAUGHTRY STATED THAT SHE IS REQUESTING AN INTERNAL E -MAIL SYSTEM AT A COST OF $29,899.00 TO BE DIVIDED BETWEEN TWO FISCAL YEAR BUDGETS AND A SOFTWARE UPGRADE WHICH WILL ELIMINATE DUPLICATED EFFORTS WITHIN THE FINANCE DEPARTMENT AT A COST OF $28,960.00. SHE STATED THAT THE SOFTWARE UPGRADES WOULD BE HER FIRST CHOICE FOR THE FINANCE DEPARTMENT'S FY 2001 -02 CAPITAL IMPROVEMENTS. INSPECTIONS BUILDING INSPRCTOR RICKY PARSON PRESENTED AN UPDATE OF BUILDING CONSTRUCTION, PERMITS ISSUED, DEMOLITONS AND WEEDY LOTS TO COUNCIL. HE STATED THAT DUE TO STAFFING IN HIS OFFICE AND THE FACT THAT HE LOST THE NUISANCE ABATEMENT OFFICER WHO ENFORCED WEEDY LOTS, THERE HAVE BEEN A LOT OF COMPLAINTS BUT HE HOPES TO REMEDY THE PROBLEMS AS SOON AS STAFF IS REPLACED IN THE INSPECTIONS OFFICE. HE INFORMED COUNCIL THAT SEVEN STRUCTURES HAVE BEEN TAKEN DOWN IN THE LAST THIRTY DAYS. MAYOR OUDEH ASKED WHY IT TAKES SO LONG TO ENFORCE THE CODE CONCERNING JUNK CARS AND WEEDY LOTS. ATTORNEY GODWIN STATED THAT THE CITY'S ORDINANCE WOULD REQUIRE AMENDMENT IN ORDER TO SHORTEN THE TIME REQUIREMENT FOR REMOVAL OF JUNK CARS AND WEEDY LOTS. HE EXPLAINED THE PROCESS OF LOCATING PROPERTY OWNERS AND NOTICE REQUIREMENTS. LIBRARY LIBRARY DIRECTOR DEBORAH MELVIN STATED THAT THE LIBRARY OPENED TO THE PUBLIC IN ITS ORIGINAL LOCATION ON JULY 13, 2000. SHE FURTHER STATED THAT AN ADDITIONAL ROOM WAS ADDED WITH MONEY PROVIDED BY THE FRIENDS OF THE LIBRARY. SHE ADDED THAT WITH THE ADDITION OF THIS ROOM, THERE IS NOW AN OFFICE AND A SEPARATE WORKROOM. LIBRARY DIRECTOR MELVIN STATED THAT THEY ARE STILL REPLACING EQUIPMENT AND FURNITURE LOST IN THE FIRE AND THE LIBRARY SHOULD BE MORE UP -TO -DATE AND USER FRIENDLY UPON COMPLETION OF ALL OF THE PROJECTS. SHE STATED THAT HER ONLY REQUEST WAS TO ADD AN ADDITIONAL MEMBER OF STAFF DUE TO THE CURRENT STAFF BEING UNABLE TO OFFER AS MUCH GUIDANCE AS THE PUBLIC REQUIRES. SHE STATED THAT A LARGE MAJORITY OF THE PATRONS DO NOT HAVE BASIC COMPUTER KNOWLEDGE AND REQUIRE HELP TO DO A SIMPLE TASK ON THE COMPUTER. 649 MAYOR PRO -TEM WOMBLE SUGGESTED THAT MS. MELVIN CONTACT CENTRAL CAROLINA COMMUNITY COLLEGE OR NANCY BLACKMON TO RESEARCH THE POSSIBLITY OF DEVELOPING A PARTNERSHIP TO OFFER COMPUTER CLASSES. HE ALSO SUGGESTED THAT PERHAPS THERE COULD BE A VOLUNTEER TO HELP OUT SO THE LIBRARY COULD STAY OPEN LATER HOURS RATHER THAN HIRE PAID STAFF. RECREATION RECREATION DIRECTOR PERRY HUDSON STATED THAT THE RECREATION DEPARTMENT STAFF MOVED INTO THE OFFICES AT THE COMMUNITY BUIDING ON JANUARY 8, 2000. HE INFORMED COUNCIL THAT THE NEXT MAJOR PLAN WOULD BE TO ERECT A GYNASIUM WITH A MAINTENANCE STORAGE AREA LOCATED NEAR THE EXISTING COMMUNITY CENTER. RECREATION DIRECTOR HUDSON STATED THAT THE CITY DESPERATELY NEEDS THIS FACILITY TO TAKE CARE OF INDOOR ATHLETIC NEEDS SUCH AS BOYS AND GIRLS BASKETBALL, CO -ED VOLLEYBALL, ETC. HE FURTHER STATED THAT THEY NEED A MAINTENANCE AREA IN CONJUNCTION WITH THE GYM TO PARK CITY PROPERTY SUCH AS THE DUMP TRUCK, TRACTORS, LAWN MOWERS, ETC. HE ADDED THAT A PUBLIC HEARING HAS BEEN SCHEDULED FOR JANUARY 23, 2001 AT 7:00 P.M. TO HEAR PUBLIC COMMENTS CONCERNING THE CITY'S INTENT TO APPLY FOR A PARKS AND RECREATION TRUST FUND GRANT TO OFFSET THE COST OF THIS PROJECT. RECREATION DIRECTOR HUDSON STATED THAT THE APPROXIMATE COST OF THE GYMNASIUM WOULD BE $820,000.00 WITH THE CITY'S ALLOCATION OF $500,000.00 IF THE $250,000.00 PARTF GRANT WERE RECEIVED. HE FURTHER STATED THAT WHETHER THE CITY IS SUCCESSFUL OR NOT IN OBTAINING THE GRANT, A GYMNASIUM NEEDS FUNDING DUE TO THE FACT THAT THE CURRENT FACILITY, WHICH WAS BUILT AS A NATIONAL GUARD ARMORY IN THE 1930'S, HAS A ROOF THAT LEAKS, NO HEAT OR AIR CONDITIONING, FAULTY ELECTRICAL WIRING AND IS DANGEROUS TO THE PUBLIC. HE ADDED THAT $200,000.00 WAS SPENT ON THE ROOF ABOUT FIVE YEARS AGO AND LAST YEAR, A BASKETBALL GAME WAS RAINED OUT. CITY ENGINEER POWELL REVIEWED FLOOR PLANS OF THE GYMNASIUM WITH COUNCIL. RECREATION DIRECTOR HUDSON STATED THAT IT IS IMPERATIVE THAT THE CITY REPLACES THE PLAYGROUND EQUIPMENT AT TYLER PARK, C.B. CODRINGTON PARK AND TART PARK. HE FURTHER STATED THAT THEY HAVE PAINTED AND WELDED THE EQUIPMENT TO MAKE IT SAFER AND MORE APPEALING, BUT WITH TODAY'S PLAYGROUND SPECIFICATIONS, THEY NEED DESPARATELY TO PURCHASE NEW EQUIPMENT TO HELP IMPROVE THE LOOKS AND SAFETY OF THE CITY PARKS. HE ADDED THAT THE APPROXIMATE COST OF REPLACING THE PLAYGROUND EQUIPMENT IS $75,000.00. RECREATION DIRECTOR HUDSON STATED THAT THE DEPARTMENT CURRENTLY MAINTAINS 11 BALLFIELDS AND CUT ALMOST 60 ACRES OF GRASS ALONG WITH MAINTENANCE OF THE CIVIC CENTER AND THE COMMUNITY CENTER (APPROXIMATELY 20,000 SQ. FT. OF BUILDING). HE FURTHER STATED THAT THE STAFF ALSO MAINTAINS CONCESSION STANDS AT TART PARK AND TYLER PARK ALONG WITH MAINTENANCE OF THE BATHROOMS. RECREATION DIRECTOR HUDSON STATED THAT HE WOULD LIKE TO REPLACE THE BALLFIELD LIGHTS /POLES AT TYLER PARK WHICH ARE APPROXIMATELY THIRTY YEARS OLD. HE STATED THAT THE APPROXIMATE COST OF REPLACEMENT IS $50,000.00. 650 HE FURTHER STATED THAT HE IS RECOMMENDING THAT THE PARKING LOT AREA BESIDE THE TENNIS /BASKETBALL COURT AREA AND POOL AREA WOULD MAKE C.B. CODRINGTON PARK MORE ATTRACTIVE AND MANAGEABLE. HE REQUESTED THAT THE PARKING LOT ADJACENT TO THE HEALTH DEPARTMENT WHERE CITIZENS PARK BE PAVED AT AN APPROXIMATE COST OF $20,000.00. HE ALSO RECOMMENDED THE CONSTRUCTION OF TWO PRESS BOX /SCOREKEEPER AREAS AT THE YOUTH FIELDS AT TART PARK AT AN APPROXIMATE COST OF i $16,000.00. RECREATION DIRECTOR HUDSON RECOMMENDED THAT THE RECREATION DEPARTMENT STAFF BE LOCATED IN THE COMMUNITY CENTER PERMANENTLY. HE STATED THAT IN THEIR EVERYDAY OPERATIONS, MANY CITIZENS FREQUENT THE OFFICES AND THIS MOVE WOULD BE VERY BENEFICIAL AND COST - EFFECTIVE. HE ADDED THAT THE COST OF THIS MOVE WOULD BE APPROXIMATELY $25,000.00. THERE WAS SOME DISCUSSION CONCERNING THE FEE STRUCTURE OF THE RECREATIONAL ACTIVITIES. RECREATION DIRECTOR HUDSON STATED THAT HE WOULD REVIEW THE FEE STRUCTURE; HOWEVER, HE DID NOT WANT TO OVERPRICE CHILDREN FROM BEING ABLE TO PLAY SPORTS. POLICE DEPARTMENT POLICE CHIEF PAT GODWIN PRESENTED AN OVERVIEW OF DEPARTMENTAL STATISTICS CONCERNING CALLS FOR SERVICE AND CRIME. MAYOR PRO -TEM WOMBLE ASKED CHIEF GODWIN IF THE DAILY RECORD ARTICLE CONCERNING SHIFTS NOT BEING FULLY STAFFED WAS CORRECT. CHIEF GODWIN RESPONDED NO. HE STATED THAT IN REVIEWING THE LOGS, THE SHIFTS WERE FULLY STAFFED IN THAT ALTHOUGH THERE WERE FIVE OFFICERS TO EACH SQUAD, IT IS VERY SELDOM THAT THERE ARE FIVE OFFICERS DUE TO SICK LEAVE, VACATION, ETC. HE ADDED THAT THESE OFFICERS WORK A SHIFT FROM 6 A.M. UNTIL 6 P.M. BUT ANOTHER SHIFT COMES IN FROM 3 P.M. UNTIL 3 A.M. CAPTAIN DENNING STATED THAT THE DEPARTMENT IS REQUESTING THE PURCHASE OF FOUR MOBILE DATA COMPUTERS TO CONTINUE THE EFFORT IN PLACING ONE IN EVERY PATROL VEHICLE IN THE CITY AT A TOTAL COST OF $32,800.00. HE FURTHER STATED THAT A GRANT FOR THE MOBILE DATA COMPUTERS HAS BEEN APPLIED FOR THROUGH THE GOVERNOR'S CRIME COMMISSION; HOWEVER, THE FUNDS WILL NOT BE AVAILABLE UNTIL AFTER JULY 1, 2001. HE ADDED THAT THIS GRANT WOULD REQUIRE A TWENTY -FIVE PERCENT MATCH. HE STATED THAT THE CITY'S ANIMAL CONTROL SHELTER WAS ESTABLISHED IN 1990 AND OTHER THAN AN ADDITION BUILT ON IN 1995, AND A SHELTER BUILT IN 1998 FOR CAT PICK -UPS, THERE HAS BEEN VERY LITTLE MAINTENANCE DONE TO THESE BUILDINGS. HE FURTHER STATED THAT THE ESTIMATED COST TO UPGRADE THE ANIMAL SHELTER WOULD BE APPROXIMATELY $8,500.00 TO $10,000.00. 651 CAPTAIN DENNING STATED THAT THE DEPARTMENT IS REQUESTING THE PURCHASE OF 5 ADDITIONAL LICENSES FROM SOUTHERN SOFTWARE, INC. TO ALLOW INVESTIGATORS TO BE ABLE TO ENTER THE SERVER AND ACCESS POLICE PAK SOFTWARE WHICH INCLUDES ACCIDENT, ARREST, CITIATION AND JUVENILE REPORTING. HE FURTHER STATED THAT THE TOTAL COST FOR THE SOFTWARE WOULD BE $3,750.00 AND COST FOR YEARLY SUPPORT WOULD BE $2,925.00. HE STATED THAT THE DEPARTMENT WOULD LIKE TO PURCHASE EIGHT 2001 CHEVROLET IMPALA POLICE VEHICLES TO CONTINUE THE REPLACEMENT OF POLICE CARS WITH OVER 100,000 MILES ON THEM AT A TOTAL COST OF $176,000.00. MAYOR PRO -TEM WOMBLE SUGGESTED THAT THE DEPARTMENT PHASE -IN THE PURCHASE OF FOUR CARS PER YEAR FOR THE NEXT THREE YEARS AND THE FOURTH YEAR, PURCHASE TWO CARS RATHER THAN PURCHASE EIGHT CARS IN ONE YEAR. CAPTAIN RADCLIFF STATED THAT THE DEPARTMENT IS REQUESTING A LIEUTENANT POSITION FOR THE COMMUNITY ORIENTED POLICING UNIT. HE STATED THAT THIS POSITION IS GREATLY NEEDED TO OVERSEE THE OPERATIONS OF COPS. HE ADDED THAT THE YEARLY SALARY FOR THIS POSITION WOULD BE $33,495.09 PLUS BENEFITS. MAYOR PRO -TEM WOMBLE STATED THAT HE WAS NOT CURRENTLY IN FAVOR OF REPLACING THE LIEUTENANT POSITION. COUNCILMEMBER BASS AGREED WITH MAYOR PRO -TEM WOMBLE. CAPTAIN RADCLIFF STATED THAT THE DEPARTMENT WOULD LIKE TO PURCHASE FIVE DIGITAL CAMERAS FOR A TOTAL COST OF $2,250.00. THE MEETING RECESSED AT 6:00 P.M. AND RECONVENED ON SUNDAY, JANUARY 21, 2001 AT 8:30 A.M. PUBLIC UTILITIES PUBLIC UTILITIES DIRECTOR JOE CAMPBELL STATED THAT THE WATER AND WASTEWATER PLANTS ARE UNDER STATE MANDATES AND HE RECOMMENDED THAT A COMPREHENSIVE WATER AND WASTEWATER STUDY BE DONE TO DETERMINE THE NEEDS OF THE CITY. HE FURTHER STATED THAT THE LAST STUDY WAS DONE IN THE EARLY 70'S AND IS STILL OF SOME USE TODAY. COUNCILMEMBER BASS ASKED WHY MUNICIPAL CUSTOMERS WHO PURCHASE WATER FROM DUNN COULD NOT HELP PAY FOR THE STUDY. PUBLIC UTILITIES DIRECTOR CAMPBELL STATED THAT THEY ARE OUR CUSTOMERS AND SHOULD NOT HAVE TO PAY FOR THE STUDY WHICH WOULD BENEFIT THE CITY. CITY MANAGER DEAN STATED THAT THE CITY DID RAISE WHOLESALE RATES LAST YEAR. MAYOR PRO -TEM WOMBLE REQUESTED THAT THE CITY SURVEY THE SURROUNDING MUNICIPALITIES TO LEARN WHAT CUSTOMERS PAY FOR RETAIL WATER. PUBLIC UTILITIES DIRECTOR CAMPBELL STATED THAT THE BRIDGE THAT CROSSES OVER JUNIPER CREEK IS IN GREAT NEED OF REPAIR AS IT IS USED TO ACCESS THE PUMP STATION. HE STATED THAT THE PROJECTED COST FOR THE PROJECT IS $200,000.00. 652 HE STATED THAT ONE OF THE PUMPS THAT PROVIDES RAW WATER TO THE TREATMENT PLANT IS IN NEED OF REPAIR OR REPLACEMENT. HE ADDED THAT THE PROJECTED COST OF THIS IS $20,000.00. PUBLIC UTILITIES DIRECTOR CAMPBELL STATED THAT TO MAINTAIN A COMPETENT WORKFORCE, THE CITY MUST COMPETE WITH HARNETT COUNTY, FAYETTEVILLE PWC AND JOHNSTON COUNTY, HE PROVIDED A GRAPH SHOWING SALARIES TO COUNCIL AND STATED THAT IT IS DIFFICULT TO KEEP TRAINED CERTIFIED EMPLOYEES IF THE CITY IS NOT COMPATIBLE WITH THE SURROUNDING WATER TREATMENT SYSTEMS. HE STATED THAT THERE ARE TWO PUMPS THAT WERE INSTALLED IN 1980 THAT PUMP THE DIGESTED SLUDGE FROM THE DIGESTER INTO THE HOLDING TANK. HE ADDED THAT ONE OF THE PUMPS IS NOT ECONOMICAL TO REPAIR AND THE PROJECTED COST OF REPLACEMENT IS $5,500.00. PUBLIC UTILITIES DIRECTOR CAMPBELL STATED THAT THERE ARE (5) FIVE PUMP STATIONS ON THE CITY COLLECTIONS SYSTEM AND BEGINNING IN JULY, 2000, THE STATE REQUIRED THAT ALL STATIONS THAT DO NOT HAVE AUTOMATIC DIALERS TO ALERT FOR A FAILURE MUST BE CHECKED DAILY, INCLUDING WEEKENDS. HE ADDED THAT TO COMPLY WITH THIS, CITY EMPLOYEES HAVE BEEN CHECKING THE STATIONS DAILY. HE STATED THAT IF AUTOMATIC DIALERS WERE INSTALLED, APPROXIMATELY 6 HOURS OF OVERTIME PAY CAN BE ELIMINATED EACH WEEK. HE SAID THAT THE PROJECTED COST OF THE DIALER IF $16,500.00. HE STATED THAT IN THE UPGRADE OF THE PLANT IN 1995, A 12- INCH PUMP WAS INSTALLED AS A BACK -UP FOR THE EXISTING PUMPS. HE FURTHER STATED THAT THE EXISTING PUMPS HAVE BEEN IN SERVICE SINCE 1980 WITH LITTLE OR NO MAJOR MAINTENANCE BEING DONE. HE ADDED THAT THE STATE REQUIRES THE CITY TO HAVE ONE PUMP AND A SPARE. HE SAID THAT THE SPARE HAS NOT BEEN INSTALLED AND PLANS NEED TO BE DRAWN FOR THE INSTALLATION OF THE SECOND PUMP. HE RECOMMENDED FUNDS FOR THE ENGINEERING TO HAVE THE PUMP INSTALLED AT A PROJECTED COST OF $10,000.00. PUBLIC UTILITIES DIRECTOR CAMPBELL INFORMED COUNCIL THAT FUNDS ARE AVAILABLE FROM THE NC RURAL CENTER FOR A CAPACITY BUILDING GRANT. HE ADDED THAT IT IS A MATCHING GRANT THAT ALLOWS COMMUNTIES TO PLAN FOR WATER AND SEWER NEEDS AND DUE TO THE HIGH COST OF WATER AND SEWER IMPROVEMENTS, HE RECOMMENDED THAT THE CITY CONSIDER APPLYING FOR A GRANT TO BUILD A MASTER PLAN FOR THE NEXT 10 TO 20 YEARS AT A PROJECTED COST OF $2,500.00. PUBLIC WORKS CITY MANAGER DEAN STATED THAT HE WOULD COVER REQUESTS BY THE PUBLIC WORKS DEPARTMENT WITH THE HELP OF ENGINEER POWELL AND PUBLIC UTILITIES DIRECTOR JOE CAMPBELL. CITY MANAGER DEAN YIELDED TO ENGINEER POWELL WHO REVIEWED THE 2000 -01 STREET IMPROVEMENTS WITH COUNCIL. HE STATED THAT CERTAIN PRIORITIES NEED TO BE PUT IN PLACE BEFORE PROJECTS BEGIN IN THE STREET PAVING PROGRAM. ENGINEER POWELL STATED THAT HE WAS RELUCTANT TO REVIEW THE DOWNTOWN AREA UNTIL A DETERMINATION CAN BE MADE OF WHAT IS UNDERNEATH THE STREETS. 653 CITY MANAGER DEAN STATED THAT THE FRIENDLY ROAD AREA, POSSIBLY THE AREA ADJACENT TO FRIENDLY ROAD, THE ROAD TO THE WASTEWATER PLANT AND THE PARKING LOT AT CITY HALL COULD BE DONE IN THE $500,000.00 TO $600,000.00 PROJECT, AS WELL AS SOME OF THE STREETS THAT DO NOT REQUIRE WATER AND SEWER INSPECTION. COUNCILMEMBER MCDOUGAL ASKED IF THIS PROJECT WOULD INCLUDE LAYTON AVENUE. CITY MANAGER DEAN RESPONDED YES, BETWEEN RAILROAD AVENUE AND CARR STREET. COUNCILMEMBER TART ASKED HOW LONG IT WOULD TAKE TO RE- PAVE FRIENDLY ROAD. CITY ENGINEER POWELL RESPONDED BETWEEN 60 -90 DAYS. COUNCILMEMBER TART ASKED HOW LONG IT WOULD TAKE TO COMPLETE THE STUDY OF THE STREETS. CITY ENGINEER POWELL RESPONDED THAT IT COULD BE COMPLETE BY SUMMER. THERE WAS SOME DISCUSSION ABOUT DOING THE PAVING PROJECTS IN THREE PHASES UNTIL THEY ARE COMPLETE. CITY MANAGER DEAN STATED THAT CORBETT TART HAD ADVISED HIM THAT A STORM DRAIN LOCATED AT QUALITY FARM STORE AND KFC OFF OF BROAD STREET AT FLORAL GARDENS SHOPPING CENTER AND THE DRAIN AT 100 NORTH ELLIS NEED REPLACING DUE TO LACK OF SUCCESS IN KEEPING IT CLEANED OUT AND MAINTAINED. THERE WAS SOME DISCUSSION CONCERNING VACANT LOTS AND DITCHES WHICH NEED CLEARING NOW. CITY ENGINEER POWELL UPDATED COUNCIL ON THE CITY'S APPLICATION WITH THE RURAL CENTER FOR THE DIVINE STREET PROJECT. HE STATED THAT THE CITY HAS A CURRENT APPLICATION AND COULD POSSIBLY RECEIVE FUNDING IN THE SUMMER OR FALL OF 2001. CITY MANAGER DEAN ASKED COUNCIL FOR THEIR DIRECTION ON WHAT THEY EXPECT OF CITY STAFF OVER THE NEXT YEAR. MAYOR PRO -TEM WOMBLE STATED THAT THE CITY SHOULD EXTEND THE ETJ EACH TIME AN ANNEXATION IS DONE. THERE WAS COUNCIL CONSENSUS THAT BEAUTIFICATION AND CLEAN -UP SHOULD BE A PRIORITY. COUNCILMEMBER MCDOUGAL WAS EXCUSED FROM THE MEETING AT 9:30 A.M. CITY MANAGER DEAN STATED THAT THE CITY WOULD PROVIDE COUNCIL WITH A MONTHLY STATUS REPORT ON THE CLEAN -UP. COUNCILMEMBER ROBINSON WAS EXCUSED FROM THE MEETING AT 10:00 A.M. MAYOR PRO -TEM WOMBLE REQUESTED THAT AN INFORMAL SALARY SURVEY BE DONE TO COMPARE THE CITY'S SALARIES WITH OTHER MUNICIPALITIES. HE ALSO ASKED COUNCIL IF THEY HAD ANY INTEREST IN STAGGERED TERMS FOR COUNCILMEMBERS. 654 CITY MANAGER DEAN STATED THAT IN ORDER TO CHANGE THE TERMS OF COUNCILMEMBERS, A REQUEST WOULD NEED TO BE MADE TO THE GENERAL ASSEMBLY DUE TO THE TERMS BEING SET OUT IN THE CHARTER OF THE CITY. THERE WAS A CONSENSUS OF COUNCIL TO PHASE IN THE PURCHASE OF PLAYGROUND EQUIPMENT FOR THE PARKS. CITY MANAGER DEAN EXPRESSED APPRECIATION TO EVERYONE FOR ATTENDING THE BUDGET RETREAT. WITH NO FURTHER DISCUSSION, THE MEETING ADJOURNED AT 11:58 A.M. ON SUNDAY, JANUARY 23, 2001. (THE BUDGET RETREAT AGENDA PACKET IS LOCATED IN THE CLERK'S OFFICE). ® CSf' �® e: � �t� ymm nx'r p�� f-Y 0 R,q A Y / • ss f L✓