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10052000607 607 DUNN CITY COUNCIL CITY OF DUNN, NORTH CAROLINA MINUTES THE CITY COUNCIL OF THE CITY OF DUNN HELD A REGULAR MEETING ON OCTOBER 5, 2000 AT 7:00 P.M. IN THE DUNN MUNICIPAL BUILDING. PRESENT WAS MAYOR ABRAHAM OUDEH, MAYOR PRO -TEM MIKE WOMBLE AND COUNCIL MEMBERS PAUL BASS, GEORGE ROBINSON, TOBY SUMNER AND CAROLYN MCDOUGAL. ALSO PRESENT WAS PUBLIC WORKS DIRECTOR TIM HOLLOMAN, CITY ATTORNEY BILLY RAY GODWIN AND CITY CLERK JOYCE VALLEY. COUNCILMEMBER JOEY TART WAS ABSENT- EXCUSED. CITY MANAGER DEAN WAS ABSENT DUE TO BEING OUT OF TOWN. PUBLIC WORKS DIRECTOR TIM HOLLOMAN PRESIDED AT THE MEETING DUE TO CITY MANAGER DEAN'S ABSENCE. MAYOR ABRAHAM OUDEH OPENED THE MEETING AT 7:00 P.M. AND STATED THAT THE COUNCIL WOULD CONDUCT A BRIEF SESSION TO CONDUCT SCHEDULED PUBLIC HEARINGS AND RECONVENE AT A LATER DATE DUE TO A REQUEST BY COUNCILMEMBER TART. INVOCATION MAYOR OUDEH ASKED MAYOR PRO -TEM WOMBLE TO GIVE THE INVOCATION. AFTERWARD, THE PLEDGE OF ALLEGIANCE WAS REPEATED. MAYOR OUDEH CLOSED THE REGULAR MEETING AT 7:01 P.M. AND OPENED PUBLIC HEARINGS. PUBLIC HEARINGS REZONING REQUEST - LESTER PHILLIPS I- 100/R -20 TO C -3 PUBLIC WORKS DIRECTOR TIM HOLLOMAN STATED THAT THE PUBLIC HAS BEEN NOTIFIED THAT ORAL AND WRITTEN COMMENTS WOULD BE HEARD AND RECEIVED CONCERNING THE REQUEST BY LESTER C. PHILLIPS AND LESTER RAY PHILLIPS TO REZONE PROPERTY LOCATED AT POPE ROAD FROM 1-100/R-20 TO C -3. HE FURTHER STATED THAT THE PROPERTY HAS A FRONTAGE OF 638.89 FEET AND A DEPTH OF 1147.12 FEET. HE ADDED THAT THE PLANNING BOARD MET ON SEPTEMBER 12, 2000 AND DENIED THIS REQUEST AND THE PUBLIC HEARING WAS DULY ADVERTISED ON SEPTEMBER 21, 2000 AND SEPTEMBER 28, 2000. MAYOR OUDEH ASKED IF THERE WAS ANYONE ANYONE PRESENT TO SPEAK FOR OR AGAINST THE REQUEST FROM LESTER C. PHILLIPS AND BOBBY RAY PHILLIPS. BOBBY PHILLIPS, SPEAKING ON BEHALF OF LESTER PHILLIPS, STATED THAT HE WOULD LIKE TO APOLOGIZE TO THE PLANNING BOARD FOR NOT BEING PRESENT . AT THEIR MEETING ON SEPTEMBER 12, 2000. HE ADDED THAT IF HE OR HIS FATHER HAD BEEN PRESENT, M FELT THAT THE PLANNING BOARD WOULD HAVE HAD A BETTER UNDERSTANDING OF THE ISSUE AND WOULD NOT HAVE DENIED THEIR REQUEST. MR. PHILLIPS STATED THAT COUNCIL HAD BEEN FORWARDED A LETTER SIGNED BY MRS..SHIRLEY MCKOY, WHO OWNS A I4OUSE WHICH IS SURROUNDED BY THE PROPERTY IN QUESTION TO BE REZONED. HE ADDED THAT MRS. MCKOY DOES NOT HAVE ANY OBJECTION TO THE REZONING OF. THE PROPERTY FROM I- 100 /R -20 TO C -3. HE STATED THAT MRS. MCKOY IS AWARE OF THEIR PLANS TO DEVELOP THE PROPERTY WITH A COMMERCIAL BUILDING AND THAT THE ACCESS TO HER PROPERTY FROM POPE ROAD WILL NOT BE CLOSED. HEARING NO FURTHER COMMENTS FROM THE PUBLIC, 'MAYOR OUDEH CLOSED THE PUBLIC HEARING IN REFERENCE TO SAME. VOLUNTARY ANNEXATION - LESTER PHILLIPS PROPERTY PUBLIC WORKS DIRECTOR HOLLOMAN STATED THAT THE PUBLIC HAS BEEN NOTIFIED THAT ORAL AND WRITTEN COMMENTS WOULD BE HEARD AND RECEIVED CONCERNING THE QUESTION OF VOLUNTARY ANNEXATION OF 10.94 ACRES OF PROPERTY OWNED BY LESTER C. PHILLIPS AND LESTER RAY PHILLIPS AND LOCATED OFF OF POPE ROAD (S.R. 1793). HE FURTHER STATED THAT THE PUBLIC HEARING WAS DULY ADVERTISED ON SEPTEMBER 21, 2000. 1 MAYOR OUDEH ASKED IF THERE WAS ANYONE PRESENT TO SPEAK FOR OR AGAINST THE REQUEST FROM LESTER C. PHILLIPS AND LESTER RAY PHILLIPS TO ANNEX PROPERTY LOCATED OFF OF POPE ROAD. HEARING NONE, MAYOR OUDEH CLOSED THE PUBLIC HEARING IN REFERENCE TO SAME AND RECONVENED THE REGULAR COUNCIL MEETING AT 7:06 P.M. SCHEDULING OF COUNCIL MEETING COUNCILMEM 3ER MCDOUGAL STATED THAT THE CITY COUNCIL SHOULD HOLD THEIR MEETINGS ON THE FIRST THURSDAY OF EACH MONTH AND TO CONTINUE RESCHEDULING AND HOLDING SPECIAL MEETINGS WAS A WASTE OF TAXPAYER DOLLARS. SHE FURTHER STATED THAT SHE WAS UNABLE TO ATTEND THE LAST COUNCIL MEETING; HOWEVER, SHE DID NOT ASK COUNCIL TO RESCHEDULE THE MEETING. PUBLIC WORKS DIRECTOR TIM HOLLOMAN STATED THAT THE REASON COUNCIL HELD THE REGULAR MEETING TONIGHT WAS BECAUSE PUBLIC HEARINGS HAD BEEN ADVERTISED AND SCHEDULED FOR OCTOBER 5, 2000. COUNCILMEMBER BASS AGREED THAT TO RESCHEDULE MEETINGS WAS A WASTE OF TAXPAYER DOLLARS. COUNCILMEMBER SUMMER STATED THAT COUNCILMEMBER TART HAD REQUESTED THAT COUNCIL RESCHEDULE THE MEETING BECAUSE SOME IMPORTANT ISSUES WERE GOING TO BE DISCUSSED AND MR. TART WAS SCHEDULED TO BE OUT OF TOWN AND WOULD LIKE TO BE PRESENT FOR THE DECISION OF THESE ISSUES. MAYOR OUDEH STATED THAT IT WAS IMPORTANT THAT THE COUNCIL KEEP THE SCHEDULE OF REGULAR MEETINGS IN THE FUTURE. MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER ROBINSON TO RECESS THE COUNCIL MEETING AT 7:10 P.M. AND RECONVENE THE COUNCIL MEETING AT 7:00 P.M. ON OCTOBER 19, 2000 IN THE DUNN MUNICIPAL BUILDING. MOTION UNANIMOUSLY APPROVED. THE CITY COUNCIL RECONVENED THE COUNCIL MEETING AT 7:00 P.M. ON OCTOBER 19, 2000 IN THE DUNN MUNICIPAL BUILDING. PRESENT WAS MAYOR ABRAHAM OUDEH, MAYOR PRO -TEM MIKE WOMBLE, COUNCILMEMBERS PAUL BASS, JOEY TART, TOBY SUMNER, GEORGE ROBINSON, AND CAROLYN MCDOUGAL. ALSO PRESENT WAS CITY MANAGER CARL DEAN, CITY ATTORNEY BILLY GODWIN, CITY CLERK JOYCE VALLEY, PUBLIC WORKS DIRECTOR TIM HOLLOMAN, CHIEF BUILDING INSPECTOR RICKY PARSON, CITY ENGINEER ED POWELL, FINANCE DIRECTOR RENEE' DAUGHTRY, CITY ATTORNEY BILLY GODWIN, AND DAILY RECORD REPORTER LISA FARMER INVOCATION MAYOR OUDEH ASKED COUNCILMEMBER TART TO GIVE .THE INVOCATION. AFTERWARDS, THE PLEDGE OF ALLEGIANCE WAS REPEATED. CONSENT ITEMS MAYOR OUDEH ASKED IF THERE WERE ANY CONSENT ITEMS COUNCIL WISHED TO DELETE FOR FURTHER DISCUSSION. COUNCILMEMBER BASS REQUESTED THAT CAPITAL OUTLAY ITEMS BE' PULLED FOR FURTHER DISCUSSION. CITY MANAGER DEAN STATED THAT PUBLIC WORKS DIRECTOR TIM HOLLOMAN HAS REQUESTED THAT THE PURCHASE FOR THE REPLACEMENT OF THE" , CHIPPER TRUCK BE PULLED AND POSTPONED UNTIL THE NOVEMBER MEETING. HEARING NO OTHER DELETIONS, THE FOLLOWING CONSENT ITEMS WERE CONSIDERED BY COUNCIL: MINUTES - SEPTEMBER 7, 2000 - COUNCIL CONSIDERED APPROVAL OF MINUTES OF THE SEPTEMBER 7, 2000 COUNCIL MEETING. MINUTES- SEPTEMBER 20, 2000 SPECIAL CALL - COUNCIL CONSIDERED APPROVAL OF MINUTES OF THE SEPTEMBER 20, 2000 SPECIAL CALL COUNCIL MEETING. BUDGET AMENDMENTS- COUNCIL CONSIDERED APPROVAL OF BUDGET AMENDMENTS #32435. (ATTACHMENT #1) STREET CLOSING- COTTON FESTIVAL- COUNCIL CONSIDERED APPROVAL OF A REQUEST FROM DUNN AREA TOURISM AUTHORITY TO BLOCK CLINTON AVENUE FROM ITS INTERSECTION WITH CUMBERLAND TO JUST IN FRONT OF THE RAILROAD CROSSING, WILSON AVENUE FROM ITS INTERSECTION WITH CUMBERLAND TO JUST IN FRONT OF THE DRIVEWAY TO THE DUNN FIRE DEPARTMENT; EDGERTON .STREET FROM THE RAILROAD CROSSING TO THE ALLEY NEXT TO THE CITY PARKING LOT, AND HARNETT STREET FROM FAYETTEVILLE AVENUE TO ITS INTERSECTION WITH WILSON AVENUE WHERE TOURS WILL BE GIVEN AT QUALITY GIN. THE TOURISM AUTHORITY IS REQUESTING THAT 'THESE STREETS BE BLOCKED FROM 7:30 A.M. UNTIL 6:00 P.M. ON NOVEMBER 4, 2004:. , PROCLAMATION= `MAKE A DIFFERENCE DAY " - COUNCIL CONSIDERED APPROVAL OF A PROCLAMATION WHICH DESIGATES' SATURDAY, OCTOBER 28, 2000 AS "MAKE A DIFFERENCE DAY" IN HARNETT COUNTY. THE DUNN AREA CHAMBER OF COMMERCE REQUESTED THAT THE CITY OF DUNN PARTNER WITH THE CHAMBER AND OTHER CIVIC ORGANIZATIONS TO PLAN, COORDINATE, AND PARTICIPATE IN A CITY -WIDE CLEAN -UP DAY FOR THE CITY OF DUNN. (ATTACHMENT #2) MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER MCDOUGAL TO APPROVE THE ABOVE CONSENT ITEMS: MOTION UNANIMOUSLY APPROVED. COUNCILMEMBER BASS ASKED PUBLIC WORKS DIRECTOR TIM HOLLOMAN IF THE CITY CURRENTLY HAS A STRIPER. PUBLIC WORKS DIRECTOR 1OLLOMAN RESPONDED NO. HE STATED THAT CURRENTLY, PUBLIC WORKS EMPLOYEES ARE STRIPING BY HAND OR BRUSHES. COUNCILMEMBER BASS STATED THAT HE FELT THAT A MORE INEXPENSIVE RADIAL SAW COULD BE PURCHASED FOR USE BY THE PUBLIC WORKS DEPARTMENT AND PUBLIC WORKS SHOULD CHECK PRICES WITH OTHER COMPANIES. PUBLIC WORKS DIRECTOR HOLLOMAN STATED THAT SEARS DOES NOT CARRY THE SAME TYPE OF RADIAL SAW AND A COMMERCIAL RADIAL SAW OF THAT CALIBER IS NECESSARY TO DO THE WORK REQUIRED OF THE DEPARTMENT. MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER MCDOUGAL TO TABLE THE PURCHASE OF A RADIAL ARM SAW UNTIL FURTHER QUOTES CAN BE OBTAINED BY THE PUBLIC WORKS DIRECTOR. MOTION CARRIED 5 -1. AYES: BASS MCDOUGAL WOMBLE ROBINSON TART NOES: SUMNER MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER TART TO APPROVE THE PURCHASE OF A WALK BEHIND STRIPER FROM M &B IN THE AMOUNT OF $5,700.00. MOTION UNANIMOUSLY APPROVED. REZONING REQUEST - LESTER C. PHILLIPS AND LESTER RAY PHILLIPS CITY MANAGER DEAN STATED THAT A REQUEST WAS RECEIVED FROM LESTER C. PHILLIPS AND LESTER RAY PHILLIPS TO REZONE PROPERTY LOCATED ON POPE ROAD FROM I- 100/R -20 TO C-3. HE FURTHER STATED THAT THE PLANNING BOARD MET ON SEPTEMBER 12, 2000 AND RECOMMENDED DENIAL OF THIS REQUEST. CITY MANAGER DEAN STATED THAT THE PUBLIC HEARING WAS HELD ON OCTOBER 5, 2000 AND MR. PHILLIPS PRESENTED COUNCIL WITH A LETTER FROM MRS. SHIRLEY MCKOY WHO STATED THAT SHE HAD NO OBJECTIONS TO THE REQUEST BY MR. PHILLIPS. HE FURTHER STATED THAT THE PLANNING BOARD'S CONCERN WAS THAT MS. MCKOY'S HOUSE WAS LOCATED IN THE CENTER OF THE PROPERTY REQUESTED TO BE REZONED AND SHE WOULD NOT HAVE ROAD ACCESS; HOWEVER, MS. MCKOY STATED THAT SHE WOULD HAVE ROAD ACCESS IN HER LETTER. CITY ATTORNEY GODWIN ADVISED COUNCIL THAT ACCORDING TO THE DUNN CITY CODE, FIVE VOTES BY COUNCIL WOULD BE REQUIRED TO OVERTURN THE RULING BY THE PLANNING BOARD. 610 MOTION BY COUNCILMEMBER ROBINSON, SECONDED BY COUNCILMEMBER SUMNER TO OVERTURN THE PLANNING BOARD'S DECISION OF DENIAL AND APPROVE THE REQUEST BY LESTER C. PHILLIPS AND LESTER RAY PHILLIPS TO REZONE PROPERTY LOCATED ON POPE ROAD FROM 1- 100 /R -20 TO C -3. MOTION UNANIMOUSLY APPROVED. COUNCILMEMBER TART STATED THAT COUNCIL WAS NOT GOING AGAINST THE PLANNING BOARD'S WISHES ONCE THE PLANNING BOARD WAS AWARE THAYMS. MCKOY HAD NO OBJECTIONS TO MR. PHILLIPS' REQUEST. VOLUNARY ANNEXATION - LESTER C. PHILLIPS AND LESTER RAY PHILLIPS PROPERTY CITY MANAGER DEAN STATED THAT AT THE SEPTEMBER MEETING, COUNCIL APPROVED A RESOLUTION FIXING DATE OF PUBLIC HEARING ON QUESTION OF ANNEXATION AND A RESOLUTION DIRECTING THE CLERK TO INVESTIGATE PETITION OF 10.94 ACRES OF PROPERTY LOCATED ON POPE ROAD AND OWNED BY LESTER C. PHILLIPS AND LESTER RAY PHILLIPS. HE FURTHER STATED THAT PURSUANT TO N.C.G.S. 160A -31, A PUBLIC HEARING CONCERNING SAME WAS ADVERTISED ON SEPTEMBER 21, 2000 AND THE PUBLIC HEARING WAS HELD ON OCTOBER 5, 2000. HE ADDED THAT THE CITY CLERK HAS PROVIDED A CERTIFICATE OF SUFFICIENCY. MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER ROBINSON TO APPROVE AN ORDINANCE TO EXTEND THE CORPORATE LIMITS OF THE CITY OF DUNN, NC. WITH AN EFFECTIVE DATE OF ANNEXATION BEING OCTOBER 31, 2000 OF 10.94 ACRES OF PROPERTY LOCATED ON POPE ROAD AND OWNED BY LESTER C. PHILLIPS AND LESTER RAY PHILLIPS. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #3) BOARD APPOINTMENT- HOSPITAL MAYOR OUDEH STATED THAT HE HAD MADE A DECISION TO TABLE THE HOSPITAL BOARD APPOINTMENT UNTIL HE HAD MORE INFORMATION AND RECEIVED MORE APPLICATIONS. MAYOR PRO -TEM WOMBLE ASKED IF TABLING THIS ISSUE WAS NOT A COUNCIL DECISION. MAYOR OUDEH RESPONDED NO AND STATED THAT THE MAYOR HAS THE RIGHT TO TABLE AN ISSUE. MAYOR PRO -TEM WOMBLE ASKED CITY ATTORNEY GODWIN IF THE MAYOR COULD TABLE AN ISSUE WITHOUT COUNCIL CONSENSUS. CITY ATTORNEY GODWIN RESPONDED THAT THE USUAL PROTOCOL HAS BEEN THAT COUNCIL WOULD VOTE TO TABLE AN ISSUE, SUCH AS WAS DONE THIS EVENING WITH THE RADIAL ARM SAW. HE STATED THAT THERE WAS NO HARD AND FAST RULE CONCERNING THE TABLING OF AN ISSUE ON THE AGENDA; HOWEVER, IT IS USUALLY DONE BY A VOTE OF COUNCIL. MAYOR OUDEH STATED THAT THE MAYOR HAS THE RIGHT TO TABLE ANYTHING ON THE AGENDA AND HE MADE THAT DECISION WITH MR. DEAN EARLIER IN THE AFTERNOON. HE FURTHER STATED THAT HE WOULD LIKE TO HAVE A SPECIAL MEETING TO DISCUSS THE HOSPITAL BOARD APPOINTMENT. COUNCILMEMBER ROBINSON AND MAYOR PRO -TEM WOMBLE STATED THAT NEITHER OF THEM HAD HEARD OF TABLING THE HOSPITAL BOARD APPOINTMENT UNTIL THIS EVENING. MAYOR FRO -TEM WOMBLE ASKED CITY MANAGER DEAN IF HE WAS SUPPOSE TO CONTACT COUNCIL EARLIER IN THE DAY CONCERNING THE TABLING OF THIS ISSUE. CITY MANAGER DEAN RESPONDED NO, THAT THE ONLY THING THE MAYOR DISCUSSED EARLIER IN THE DAY WAS THAT HE WOULD LIKE TO TABLE THE HOSPITAL BOARD APPOINTMENT, BUT TABLING ISSUES ARE USUALLY BROUGHT UP FOR COUNCIL DECISION. 611 MAYOR PRO -TEM WOMBLE STATED THAT IF THERE IS A REASON TO TABLE THE HOSPITAL BOARD APPOINTMENT, HE DOES NOT MIND; HOWEVER, THIS IS NEWS TO HIM. HE ADDED THAT THERE IS CURRENTLY A VACANCY ON THE HOSPITAL BOARD. . MAYOR OUDEH•STATED THAT THERE IS A VACANCY ON THE HOSPITAL BOARD BUT COUNCIL CAN WAIT ANOTHER MONTH AND IT IS NO BIG DEAL. MAYOR PRO -TEM WOMBLE DISAGREED THAT WAITING TO FILL THE HOSPITAL BOARD VACANCY WAS NO BIG DEAL. MAYOR OUDEH STATED THAT THE CITY HAS A BIG STAKE IN THE HOSPITAL AND NO ONE KNOWS WHAT 1S GOING ON WITH THE HOSPITAL. HE ASKED IF ANYTHING COMES TO THE CITY FROM THE HOSPITAL. MAYOR PRO -TEM WOMBLE STATED THAT IT 1S HIS UNDERSTANDING THAT THE CITY RECEIVES A LETTER OF COMPLIANCE FROM THE HOSPITAL ON AN ANNUAL BASIS. MAYOR OUDEH ASKED MAYOR PRO-TEM WOMBLE IF HE HAD EVER SEEN A LETTER OF COMPLIANCE FROM THE HOSPITAL. MAYOR P.RO-TEM WOMBLE RESPONDED THAT HE HAS NOT NEEDED TO SEE A LETTER FROM THE HOSPITAL. HE STATED THAT THERE WERE SIX MEMBERS OF COUNCIL AND IF HE WAS THE ONLY MEMBER WHO FEELS THAT THE HOSPITAL BOARD APPOINTMENT SHOULD NOT BE TABLED, COUNCIL CAN MOVE ON WITH THE AGENDA. COUNCILMEMBER ROBINSON STATED THAT THIS WAS THE FIRST TIME HE HAD HEARD OF TABLING THE ISSUE. COUNCILMEMBER BASS STATED THAT IF SOMEONE HAS A PROBLEM WITH THE BOARD APPOINTMENT AND NEEDS FURTHER INFORMATION TO MAKE A DECISION, HE HAS NO PROBLEM WITH HAVING ANOTHER MEETING TO DISCUSS THE APPOINTMENT BUT DOES FEEL THAT COUNCIL SHOULD VOTE ON TABLING THE APPOINTMENT. MAYOR OUDEH STATED THAT HE ASKED CITY MANAGER DEAN HOW MANY APPLICATIONS HAD BEEN RECEIVED FOR THE HOSPITAL BOARD AND CITY MANAGER DEAN ADVISED HIM THAT NO APPLICATIONS HAD BEEN RECEIVED. MAYOR PRO -TEM WOMBLE STATED THAT THE HOSPITAL BOARD HAD SUGGESTED SOMEONE TO FILL THE VACANCY. MAYOR OUDEH STATED THAT THE HOSPITAL BOARD REPRESENTS THE HOSPITAL BOARD. HE STATED THAT IT IS THE DECISION OF COUNCIL TO APPOINT SOMEONE TO FILL THE VACANCY, NOT THE HOSPITAL BOARD. COUNCILMEMBER TART STATED THAT THE ISSUE IS THAT COUNCIL HAS COME TO TONIGHT'S MEETING AND LEARNED THAT THE MAYOR DECIDED TO TABLE AN ITEM. MAYOR PRO -TEM WOMBLE STATED THAT THIS IS THE SECOND MEETING THAT THE HOSPITAL BOARD APPOINTMENT HAS COME BEFORE COUNCIL. COUNCILMEMBER MCDOUGAL ASKED MAYOR OUDEH WHAT HIS REASONS WERE FOR TABLING THE HOSPITAL, BOARD APPOINTMENT. MAYOR OUDEH STATED THAT HE NEEDS MORE APPLICATIONS, HE WANTS TO KNOW WHO IS GOING TO REPRESENT THE CITY, AND THE HOSPITAL IS BEING RUN . BY THE HOSPITAL BOARD. HE ASKED COUNCIL IF THEY WERE AWARE THAT THE HOSPITAL BOARD COULD MAKE A DECISION WITHOUT LETTING COUNCIL KNOW AND COULD DO WHATEVER THEY WANT WITH THE PROFITS. OF THE HOSPITAL BUT IF THERE IS A ONE MILLION DEFICIT, THEY COULD SEND IT BACK TO THE CITY. HE STATED THAT THIS MEANS THAT COUNCIL WOULD HAVE TO RAISE TAXES BECAUSE SOMEONE ELSE IS NOT DOING THEIR JOB. MAYOR PRO -TEM WOMBLE STATED THAT THE SELECTION OF A HOSPITAL BOARD MEMBER DOES NOT CHANGE ANY OF THIS. MAYOR OUDEH STATED YES IT DOES IF HE CAN HAVE SOMEONE FROM THE CITY COUNCIL HE CAN TRUST TO TELL HIM WHAT IS GOING ON AT THE HOSPITAL. 612 MAYOR PRO -TEM WOMBLE STATED THAT MOST EVERYONE IN THE AUDIENCE KNOWS EACH OF THE FIFTEEN MEMBERS OF THE HOSPITAL BOARD OF TRUSTEES AND THAT BOARD IS NOT A BOARD OF ANYBODY'S. HE SAID THAT THEY WERE ALL SOLID BUSINESS PEOPLE AND HE KNOWS MOST OF THEM PERSONALLY. HE ADDED THAT HE HAS THE CONFIDENCE THAT THEY CAN MAKE REASONABLE BUSINESS DECISIONS CONCERNING THE HOSPITAL. HE FURTHER STATED THAT THIS ONE PERSON CHOSEN BY COUNCIL WOULD NOT MAKE ANY DIFFERENCE BECAUSE THE TRANSFER OF THE HOSPITAL IS HISTORY AND THE AGREEMENT BETWEEN THE CITY OF DUNN AND THE HOSPITAL CANNOT BE CHANGED UNILATERALLY AND IT WOULD HAVE TO BE A BILATERAL CHANGE. HE ADDED THAT COUNCIL SEEMS TO BE QUESTIONING THE TRUST OF THE HOSPITAL BOARD F' MEMBERS, WHO ARE PROMINENT IN THE COMMUNITY. MAYOR OUDEH ASKED MAYOR PRO -TEM WOMBLE IF HE HAD SEEN THE AGREEMENT BETWEEN THE CITY AND THE HOSPITAL. MAYOR PRO -TEM WOMBLE RESPONDED THAT HE HAS NOT READ THE AGREEMENT VERBATIM AND ADDED THAT THE APPOINTMENT OF A MEMBER TO THE BOARD HAS NOTHING TO DO WITH THE AGREEMENT. MOTION BY COUNCILMEMBER MCDOUGAL, SECONDED BY COUNCILMEMBER BASS TO TABLE THE HOSPITAL BOARD APPOINTMENT. AYES: MCDOUGAL BASS NOES: WOMBLE TART ROBINSON SUMNER MOTION DENIED 4 -2 MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER ROBINSON TO APPOINT MARY DAFFORD TO SERVE THE TERM ON THE BETSY JOHNSON REGIONAL HOSPITAL BOARD OF TRUSTEES. COUNCILMEMBER TART STATED THAT HE HAD A PROBLEM WITH AN ITEM BEING PULLED FROM THE AGENDA WITHOUT DISCUSSING THE REASON. HE FURTHER STATED THAT THIS SETS THE WRONG TONE AND IT DOES NOT APPEAR THAT COUNCIL IS WORKING TOGETHER. HE ASKED IF NO ONE BROUGHT AN APPLICATION FOR THE HOSPITAL BOARD. COUNCILMEMBER ROBINSON STATED THAT AN APPLICATION WAS RECEIVED FROM MARY DAFFORD. COUNCILMEMBER MCDOUGAL STATED THAT ONE GENTLEMAN HAD AN APPLICATION BUT DID NOT GET IT BACK IN TIME. MAYOR OUDEH STATED THAT THERE WERE NO APPLICATIONS AND COUNCIL HAS ONLY RECEIVED A RECOMMENDATION FROM THE HOSPITAL BOARD. HE STATED THAT EVERYONE NEEDS A CHANCE TO APPLY. COUNCILMEMBER TART STATED THAT EVERYTHING DONE BY THE HOSPITAL BOARD IS PUBLIC INFORMATION AND THE COUNCIL CAN LOOK AT THEIR RECORDS ANYTIME IT CHOOSES TO DO SO. MAYOR OUDEH ASKED CITY MANAGER DEAN IF THE HOSPITAL PROVIDES THE CITY WITH A REPORT. CITY MANAGER DEAN RESPONDED THAT THE HOSPITAL PROVIDES THE CITY WITH A CHECK AND A LETTER OF COMPLIANCE EACH YEAR. :. CITY ATTORNEY GODWIN STATED THAT UNDER THE AGREEMENT, THE HOSPITAL MUST PROVIDE A LETTER OF COMPLIANCE AND AS FAR AS HE KNOWS, THE HOSPITAL HAS DONE THIS. MAYOR OUDEH ASKED CITY MANAGER DEAN TO LOCATE THE LETTERS FROM THE HOSPITAL. HE RECESSED THE COUNCIL MEETING AT 7:25 P.M. MAYOR OUDEH RECONVENED THE COUNCIL MEETING AT 7:30 P.M. CITY MANAGER DEAN PROVIDED MAYOR OUDEH WITH A COPY OF THE LETTER OF COMPLIANCE FROM BETSY JOHNSON REGIONAL HOSPITAL WHICH HAD BEEN SUPPLIED IN THE JANUARY, 2000 AGENDA PACKET. 613 MAYOR WOMBLE STATED THAT THERE WAS A MOTION AND SECOND ON THE FLOOR TO APPOINT MARY DAFFORD TO THE BETSY JOHNSON REGIONAL HOSPITAL BOARD OF TRUSTEES FOR A FIVE -YEAR TERM ENDING SEPTEMBER 30, 2005. MOTION CARRIED -1. AYES: WOMBLE ROBINSON BASS SUMNER TART NOES: MCDOUGAL DEMOLITIONS CITY MANAGER DEAN STATED THAT THE CITY HAS BEEN REQUESTING DEMOLITION BIDS, BUT THERE WERE SOME QUESTIONS CONCERNING THOSE PROPOSALS AND HE REQUESTED THAT COUNCIL TABLE THIS ISSUE UNTIL HE COULD OBTAIN FURTHER INFORMATION. COUNCILMEMBER BASIS STATED THAT HE WOULD LIKE TO FIND OUT WHAT COULD BE DONE TO ALLOW THE FIRE DEPARTMENT TO DEMOLISH THESE HOUSES COMPARED TO CONTRACTOR'S PRICES. CITY MANAGER DEAN STATED THAT HE WAS DISCUSSING THE DEMOLITIONS WITH THE FIRE CHIEF AND THE PUBLIC WORKS DIRECTOR AND NEEDS TO GATHER MORE INFORMATION IN ORDER TO PROVIDE A FORMAL PROPOSAL TO COUNCIL. AFTER DISCUSSION, MOTION BY COUNCILMEMBER SUMNER, SECONDED BY COUNCILMEMBER ROBINSON TO TABLE DEMOLITIONS FOR SUBSTANDARD HOUSING UNTIL FURTHER INFORMATION CAN BE OBTAINED BY THE CITY MANAGER. MOTION UNANIMOUSLY APPROVED. BEAUTIFICATION AND IMAGE ENHANCEMENTS CITY MANAGER DEAN STATED THAT THE DUNN AREA CHAMBER OF COMMERCE IS REQUESTING THAT THE CITY OF DUNN PARTNER WITH THE CHAMBER TO MAKE THE APPEARANCE AND IMAGE OF THE CITY OF DUNN A PRIORITY FOR OUR CITY. HE ADDED THAT CLEM MEDLEY WOULD LIKE TO ADDRESS THE COUNCIL ON BEHALF OF THE CHAMBER. MR. MEDLEY STATED THAT TAMMY WILLIAMS, EXECUTIVE DIRECTOR OF THE CHAMBER, WAS DISTRIBUTING A PACKAGE AND PICTURES WHICH ILLUSTRATE SOME OF THEIR POINTS AND DESCRIBES THE SHORT TERM, INTERMEDIATE AND LONG -TERM GOALS OF THE BEAUTIFICATION AND IMAGE COMMITTEE OF THE DUNN AREA CHAMBER OF COMMERCE. HE FURTHER STATED THAT THE CHAMBER SENT OUT A SURVEY CONCERNING THE IMAGE OF DUNN AND A NUMBER OF THE RESPONDENTS INDICATED THAT THEY HAVE A CONCERN ABOUT THE APPEARANCE OF OUR COMMUNITY, ESPECIALLY AROUND THE I -95, US 421 CORRIDOR, THE DOWNTOWN AREA, AND THE PARKS AND RECREATIONAL AREAS OF DUNN. MR. MEDLEY ADDED THAT TO ADDRESS THESE CONCERNS, THE CHAMBER DEVELOPED THE IMAGE AND BEAUTIFICATION COMMITTEE AND SINCE THAT TIME, THE COMMITTEE HAS WORKED DILIGENTLY TO ASSESS THESE MATTERS AND TO IDENTIFY SPECIFIC ACTIONS TO IMPROVE THE APPEARANCE OF THE COMMUNITY. HE STATED THAT THE COMMITTEE HAS WORKED VERY HARD TO FORM A PARTNERSHIP AMONG CHAMBER MEMBERS, BUSINESS LEADERS, PRIVATE LAND OWNERS AND THE CITY. HE FURTHER STATED THAT THE COMMITTEE'S WORK IS IMPORTANT BECAUSE THE APPEARANCE OF OUR CITY AND SURROUNDING AREAS IS A DIRECT REFLECTION OF THE PRIDE WE HAVE IN THE PLACE IN WHICH WE LIVE, WORK AND PLAY. MR. MEDLEY EXPRESSED APPRECIATION TO THE CITY FOR ALL OF THE WORK WHICH HAS BEEN DONE AND IS CURRENTLY BEING DONE BY THE CITY. HE EXPRESSED SPECIAL THANKS TO PUBLIC WORKS DIRECTOR TIM HOLLOMAN AND JOEY TART WHO HAVE HAD AN INTRICAL PART OF WORKING WITH THIS COMMITTEE. HE STATED THAT MANY IMPROVEMENTS HAVE BEEN MADE AND THEY ARE APPRECIATIVE THAT THE CITY HAS TAKEN THE INITIATIVE IN THE "MAKE A DIFFERENCE DAY ". HE SUBMITTED A LIST OF REQUESTS FOR SPECIFIC ITEMS FROM THE COMMITTEE AND EXPLAINED EACH TO COUNCIL. (ATTACHMENT #4) 614 MR. MEDLEY STATED THAT THE COMMITTEE IS REQUESTING THAT THE CITY ERECT SIGNS WELCOMING.: VISITORS INTO THE CITY SUCH AS A PROTOTYPE, WHICH WAS BROUGHT IN AS AN EXAMPLE, ALONG THE ENTRANCES INTO THE CITY. HE STATED THAT THE COMMITTEE HAS RECEIVED A QUOTE FROM ELDERLEE, INC. FOR THESE SIGNS IN THE AMOUNT OF $5,301.90. HE ADDED THAT THE CITY IS FREE TO OBTAIN OTHER QUOTES IF IT IS DESIRED, BUT THE COMMITTEE FEELS THAT THESE SIGNS ARE NEEDED AT THE CITY'S ENTRANCES. MR. MEDLEY REVIEWED THE LANDSCAPING PROPOSAL WITH COUNCIL WHICH TOTALED $12,968.00. HE STATED THAT HE WOULD BE HAPPY TO ADDRESS THE ITEMS PRESENTED IF COUNCIL HAD ANY QUESTIONS. COUNCILMEMBER SUMNER ASKED WHAT TYPE OF INCENTIVES WAS AVAILABLE TO OWNERS OF DOWNTOWN BUSINESSES. MR. MEDLEY STATED THAT AT ONE TIME, SUCH AS WITH THE DOORS PROJECT, THERE WERE SOME GRANTS AND TAX CONSIDERATIONS AVAILABLE TO BUSINESS OWNERS WHO RENOVATED THE OUTSIDE OF THEIR BUSINESSES. COUNCILMEMBER TART EXPRESSED APPRECIATION TO THE COMMITTEE FOR BRINGING THESE ITEMS TO THE ATTENTION OF COUNCIL AND STATED THAT THE CITY SHOULD MAKE AN EFFORT TO BEGIN WORK ON THESE IDEAS. MR. MEDLEY STATED THAT THE COMMITTEE IS AWARE THAT THE CITY HAS BUDGET RESTRAINTS; HOWEVER, THE COMMITTEE BELIEVES THAT THE ITEMS PRESENTED SHOULD RECEIVE A HIGH PRIORITY FROM THE COUNCIL. HE ADDED THAT THE COMMITTEE WOULD BE HAPPY TO WORK WITH THE CITY TO ACHIEVE THE PROJECTS. MOTION BY COUNCILMEMBER TART, SECONDED BY MAYOR PRO -TEM WOMBLE TO APPROVE THE PURCHASE OF FIFTEEN (15) CITY OF DUNN ENTRANCE SIGNS FROM ELDERLEE, INC. IN THE AMOUNT OF $5,301.90, SUBJECT TO DEPARTMENT OF TRANSPORTATION APPROVAL OF THE SIGNS. MOTION UNANIMOUSLY APPROVED. CREDIT CARD ACCEPTANCE- FINANCE DEPARTMENT CITY MANAGER DEAN STATED THAT OTHER MUNICIPALITIES ARE NOW ACCEPTING CREDIT CARDS FOR PAYMENT OF UTILITY BILLS AND STAFF HAS BEEN REVIEWING THE PAYMENT OPTIONS FOR SAME. HE FURTHER STATED THAT MORE INFORMATION WAS RECEIVED AT THE RECENT LEAGUE OF MUNICIPALITIES ANNUAL CONFERENCE AND HE WOULD LIKE TO GATHER FURTHER INFORMATION CONCERNING THIS ISSUE PRIOR TO SUBMITTING A FORMAL PROPOSAL TO COUNCIL. MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER ROBINSON TO TABLE CREDIT CARD ACCEPTANCE UNTIL FURTHER INFORMATION CAN BE OBTAINED. MOTION UNANIMOUSLY APPROVED. FRIENDLY ROAD RESURFACING PROJECT CITY MANAGER DEAN YIELDED TO CITY ENGINEER ED POWELL AND PUBLIC WORKS DIRECTOR TIM HOLLOMAN TO REVIEW THIS PROJECT WITH COUNCIL. CITY ENGINEER POWELL STATED THAT AFTER DETAILED DISCUSSIONS, HIS FIRM HAS PLOTTED TWO PLANS OF THE FRIENDLY ROAD PROJECT WHICH ARE POSTED IN THE COUNCIL CHAMBERS. HE FURTHER STATED THAT ONE PLOT IS THE PROJECT WITH THE ADDITION OF CURB AND GUTTER AT A COST OF $700,000.00 AND THE OTHER PLOT IS THE RESURFACING WITHOUT CURB AND GUTTER AT A COST OF APPROXIMATELY $300,000.00. HE EXPLAINED THE MAPPING OF EACH PROJECT. HE STATED THAT THE MOST ECONOMICAL METHOD WOULD BE TO DO THE RESURFACING PROJECT WHICH WOULD INCLUDE CORRECTING SOME OF THE DRAINAGE PROBLEMS. HE ADDED THAT THE MOST EXPENSIVE PROJECT WOULD BE ADDING THE CURB AND GUTTER AND EVEN WITH THE $700,000.00 PROJECT, SOME OF THE DRAINAGE PROBLEMS WOULD NOT BE CORRECTED. CITY MANAGER DEAN REVIEWED THE 2000 -2001 PUBLIC WORKS INFRASTRUCTURE PROJECT, WHICH WAS SUBMITTED BY PUBLIC WORKS DIRECTOR TIM HOLLOMAN. (ATTACHMENT #5) 615 HE STATED THAT THE MISSION OF THIS PROJECT IS TO PAVE STREETS IN THE CITY, WHICH APPEAR TO HAVE PASSED THE PROJECTED NINE -YEAR PLUS RESURFACING LIFE. HE ADDED THAT STREETS THAT ARE NOT PAVED HAVE BEEN PINPOINTED ALONG WITH STREETS CONTAINING EXPOSED AND LOOSE AGGREGATE. HE STATED THAT ALTHOUGH FRIENDLY ROAD IS ALREADY LISTED AS A SEPARATE PRIORITY, THE REPLACEMENT OF THE BRIDGE ON JOHNSON STREET 1S A COMPONENT OF THIS PROJECT. CITY MANAGER DEAN SUGGESTED THAT THE CITY LOOK AT AN OVERALL POWELL BILL PAVING PROJECT WHICH COULD BE BID ON AT ONE TIME, INCLUDING ALL OF THE STREETS AS LISTED IN THE INFRASTRUCTURE PROJECT AND ON A LEASE - PURCHASE BASIS. HE ADDED THAT THE CITY WOULD BE USING 3 POWELL BILL FUNDS, WHICH WOULD BE PAID BACK OVER A PERIOD OF YEARS, BUT MANY OF THE PROJECTS COULD BE COMPLETED. CITY MANAGER DEAN STATED THAT MOST OF THE PROJECTS WOULD NOT BEGIN UNTIL THE SPRING DUE TO WEATHER AND HE ASKED COUNCIL TO REVIEW THE PROJECT TO DETERMINE IF THERE WERE ADDITIONAL PAVING NEEDS IN THEIR DISTRICTS AND AFTERWARD, AN OVERALL PACKAGE COULD BE DEVELOPED FOR COMPLETION IN THE SPRING. MAYOR OUDEH ASKED CITY ENGINEER POWELL IF THE CITY GOES THROUGH WITH RESURFACING FRIENDLY ROAD NOW, WOULD THE ROAD NEED RESURFACING IN 9 -10 YEARS. CITY ENGINEER POWELL RESPONDED THAT MOST ROADS NEED RESURFACING EVERY NINE TO TEN YEARS AND IF THE CITY DOES EITHER PROJECT, THE ROADS MAY NEED RESURFACING IN NINE TO TWELVE YEARS. HE ADDED THAT THERE ARE POWELL BILL FUNDS AS A REVENUE SOURCE AND WITH ONE -HALF OF THE POWELL BILL REVENUE COMMITTED FOR FIFTEEN YEARS; THE CITY COULD UNDERTAKE A $3 MILLION DOLLAR PROJECT. HE ADDED THAT THE CITY RECEIVES $360,000.00 IN POWELL BILL REVENUE WHICH MUST BE SPENT FOR STORM DRAINAGE IMPROVEMENTS. CITY ENGINEER POWELL STATED THAT WHAT CITY MANAGER DEAN WAS SUGGESTING IS THAT WHILE NO ONE WANTS TO DELAY THE FRIENDLY ROAD PROJECT, WHY NOT ADD THE OTHER NEEDS AT THE SAME TIME FOR COMPLETION NEXT SUMMER. ; CITY MANAGER DEAN STATED THAT THIS WOULD ALLOW THE CITY TO DO THE FRIENDLY ROAD PROJECT, AS WELL AS OTHER NEEDS, AND THERE IS A REVENUE STREAM WHICH IS NOT AD- VALOREM TAX BASED AND MUST BE USED FOR STREETS. HE ADDED THAT THE POWELL BILL REVENUE GROWS ABOUT $14- 15,000 PER YEAR. MAYOR PRO -TEM WOMBLE STATED THAT HE AGREES WITH THE APPROACH AND WOULD LIKE TO LOOK AT THE ENTIRE PACKAGE; HOWEVER, HE THINKS IT IS IMPORTANT THAT THE DEBT BE AMORTIZED OVER THE LIFE OF THE ASPHALT AS OPPOSED TO FIFTEEN YEARS. CITY ENGINEER POWELL STATED THAT IT IS VERY DIFFICULT TO PREDICT HOW LONG A ROAD WILL LAST. HE FURTHER STATED THAT WHEN PUTTING TOGETHER THE INITIAL NUMBERS, THEY LOOKED AT AMORTIZING THE DEBT AT TWENTY YEARS AND THEN BACKED UP TO FIFTEEN YEARS. . COUNCILMEMBER BASS STATED THAT COUNCIL SHOULD GO AHEAD AND VOTE ON ADDING FRIENDLY ROAD TO THE PACKAGE. PUBLIC WORKS DIRECTOR HOLLOMAN STATED THAT HIS RECOMMENDATION WOULD BE TO GO WITH THE RESURFACING OF FRIENDLY ROAD AND ADD TO THE INFRASTRUCTURE PROJECT. HE FURTHER STATED THAT THE WATER AND SEWER CREWS HAVE IDENTIFIED ANY WATER AND SEWER PROBLEMS ON THE LISTED STREETS AND IF THERE ARE ANY BAD SITUATIONS, THESE ITEMS SHOULD BE INCLUDED IN THE OVERALL PROJECT. HE ADDED THAT HE HOPES TO BRING THE f TOTAL PROJECT BACK TO COUNCIL BY DECEMBER: PUBLIC WORKS DIRECTOR HOLLOMAN STATED THAT THE PROJECTS INCLUDED ON THE LIST WERE LESS THAN ONE -THIRD OF THE CITY. HE FURTHER STATED THAT THE CITY MAY HAVE TO LOOK AT A PROJECT OF THIS MAGNITUDE EVERY NINE YEARS. COUNCILMEMBER SUMNER STATED THAT HE FELT THE CITIZENS ON FRIENDLY ROAD DESERVE TO HAVE FRIENDLY ROAD CURB AND GUTTERED, WHICH IS THE $700,000.00 PROJECT. 616 COUNCILMEMBER BASS STATED THAT IF FRIENDLY ROAD WERE IN HIS DISTRICT, HE WOULD ALSO THINK THE CURB AND GUTTER ON FRIENDLY ROAD WAS A GOOD PROJECT AND HE WOULD FIGHT HARD FOR IT. HE FURTHER STATED THAT HE DID NOT THINK THE COUNCIL COULD SPEND THREE QUARTERS OF A MILLION DOLLARS FOR ONE STREET AND LET BROAD STREET LOOK LIKE IT DOES IN THE PICTURES PRESENTED BY THE IMAGE AND BEAUTIFICATION COMMITTEE. HE ADDED THAT HE FEELS THAT THE CITIZENS DESERVE CURB AND GUTTER ON FRIENDLY ROAD; HOWEVER, THERE ARE A LOT OF ROADS IN DUNN WHICH NEED WORK AND THE MONEY NEEDS TO BE SPREAD OUT ALL OVER DUNN. COUNCILMEMBER MCDOUGAL STATED THAT SHE FEELS THAT COUNCIL SHOULD FOLLOW THE PLAN AND FRIENDLY ROAD HAS BEEN PART OF THE LONG -RANGE PLAN FOUR YEARS AGO. AFTER DISCUSSION MOTION BY COUNCILMEMBER MCDOUGAL, SECONDED BY COUNCILMEMBER BASS TO INCLUDE FRIENDLY ROAD IN THE PUBLIC WORKS INFRASTRUCTURE PROJECT. MOTION UNANIMOUSLY APPROVED. RESOLUTION - ACCEPTANCE OF STREETS -DUNN HOUSING AUTHORITY CITY MANAGER DEAN STATED THAT A REQUEST WAS RECEIVED FROM THE DUNN HOUSING AUTHORITY THAT THE CITY OF DUNN ACCEPT DEDICATION OF ALL OF THE STREETS AND SIDEWALKS WITHIN SEVERAL OF ITS PROJECTS, INCLUDING POWELL VILLAGE, MCKAY COURTS, WASHINGTON HEIGHTS, AND HA.RNETT TERRACE. CITY MANAGER DEAN STATED THAT TILGHMAN POPE, ATTORNEY FOR THE DUNN HOUSING AUTHORITY AND DARLENE MAYNARD, EXECUTIVE DIRECTOR OF THE DUNN HOUSING AUTHORITY WERE PRESENT TO ADDRESS COUNCIL CONCERNING THIS REQUEST. CITY MANAGER DEAN STATED THAT STAFF HAS GONE OUT TO LOOK AT THE STREETS LOCATED IN THE PROJECTS OF THE HOUSING AUTHORITY, AND IT DOES NOT APPEAR THAT THEY HAVE BEEN TOUCHED SINCE THE AGREEMENT BETWEEN THE HOUSING AUTHORITY AND THE CITY WAS PUT IN PLACE IN 1968. HE ADDED THAT SHOULD COUNCIL WISH TO PROCEED WITH THE ACCEPTANCE OF THESE STREETS, HE HAS INCLUDED A RESOLUTION ACCEPTING THE STREETS WITHIN THE PROJECTS UNDER THE AUTHORITY OF DUNN HOUSING AUTHORITY N FOR COUNCIL CONSIDERATION. COUNCILMEMBER BASS STATED THAT HE HAS READ THE AGREEMENT BETWEEN THE CITY AND THE DUNN HOUSING AUTHORITY AND LOOKED AT THE STREETS EARLIER AND IT IS HIS UNDERSTANDING THAT IF THE CITY ACCEPTS THE STREETS, THEY WILL NEED PAVING AND THAT IS LIKE BUYING A CAR WITH A BLOWN -UP MOTOR COUNCILMEMBER MCDOUGAL STATED THAT IT WAS TRUE THAT THE CITY WOULD NEED TO LOOK AFTER THE STREETS ONCE THEY ARE ACCEPTED AS PART OF THE CITY, BUT THERE WOULD BE BENEFITS TO THE CITY TO ACCEPT THEM. COUNCILMEMBER BASS STATED THAT THE CITY NEEDS TO DETERMINE HOW MUCH IT WILL COST TO REPAIR AND RESURFACE THE STREETS BEFORE IT ACCEPTS THEM AS PART OF THE CITY'S SYSTEM. CITY ATTORNEY GODWIN STATED THAT AGREEMENT BETWEEN THE CITY AND THE HOUSING AUTHORITY DOES REQUIRE A REASONABLE TIME FOR THE CITY TO ACCEPT THE STREETS, WHICH BRINGS UP THE QUESTION OF WHAT IS A REASONABLE TIME. HE ADDED THAT THE AGREEMENT WAS PUT IN PLACE IN 1968. MAYOR PRO -TEM WOMBLE STATED THAT THE CITY MANAGER'S RECOMMENDATION WAS THAT COUNCIL TABLE THIS ISSUE UNTIL THE NOVEMBER MEETING IN ORDER TO DETERMINE WHETHER THE STREETS AND SIDEWALKS MEET CITY SPECIFICATIONS, NOT SAYING THE CITY WILL OR WILL NOT ACCEPT THE STREETS. CITY MANAGER DEAN STATED THAT ONCE THE STREETS ARE ACCEPTED INTO THE CITY, THEY THEN BECOME PART OF THE POWELL BILL APPLICATION AND THE CITY WOULD RECEIVE DOLLARS FOR HAVING THE STREETS IN ITS SYSTEM, COUNCILMEMBER MCDOUGAL STATED THAT THE CITY SHOULD HAVE ACCEPTED THE STREETS BEFORE NOW, SINCE THE AGREEMENT WAS MADE IN 1968. CITY MANAGER DEAN STATED THAT THE -WAY THAT THE AGREEMENT IS WRITTEN, THE HOUSING AUTHORITY MUST REQUEST THAT THE CITY ACCEPTS THE STREETS AND TO HIS KNOWLEDGE, THE HOUSING AUTHORITY HAS NEVER MADE THAT REQUEST. 617 DARLENE MAYNARD STATED THAT IN RECENT YEARS, HUD HAS PLACED A GREAT BURDEN ON THE HOUSING AUTHORITY DUE TO THEIR RESTRUCTURING. SHE EXPLAINED THE METHOD WHEREBY A HOUSING AUTHORITY IS GRADED BY HUD AND TOLD COUNCIL THAT THE PHYSICAL CONDITION OF THE SIDEWALKS, STREETS AND CURBING ARE INCLUDED IN HUD'S GRADING SYSTEM OF THE HOUSING AUTHORITY. SHE TOLD COUNCIL THAT DUNN HOUSING AUTHORITY RECEIVED A GRADE OF 17.1 POINTS OUT OF A TOTAL OF 30 POINTS FROM THE REAL ESTATE ASSESSMENT CENTER FOR THE PHYSICAL CONDITION OF STREETS, . SIDEWALKS, CURB AND GUTTER, WHICH IS WHY SHE IS CONCERNED. SHE ADDED THAT IF THE HOUSING AUTHORITY FAILS AN INSPECTION, THERE COULD BE PENALTIES IMPOSED ON THE HOUSING AUTHORITY. CITY ATTORNEY GODWIN ASKED IF THE STREETS WOULD CONTINUE TO BE GRADED BY THE REAL ESTATE ASSESSMENT CENTER IF THE CITY ACCEPTS THE STREETS. MS. MAYNARD REPLIED YES, BECAUSE THEY ARE WITHIN THE PREMISES OF THE DWELLING UNITS. PAUL WHITE, CHAIRMAN OF THE DUNN HOUSING AUTHORITY STATED THAT WHEN THE AGREEMENT WAS ORIGINALLY MADE, THE HOUSING AUTHORITY WAS TO ACCEPT THE STREETS AND THEY SHOULD HAVE BEEN ACCEPTED THIRTY -TWO YEARS AGO. AFTER DISCUSSION, MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER ROBINSON TO TABLE THE ACCEPTANCE OF STREETS WITHIN THE PROJECTS OF THE DUNN HOUSING AUTHORITY UNTIL THE NOVEMBER MEETING. SATELLITE ANNEXATION -LEE PROPERTY -LONG BRANCH ROAD CITY MANAGER DEAN STATED THAT A PETITION WAS RECEIVED FROM ALBERT G. LEE REQUESTING SATELLITE ANNEXATION OF TWO (2) TRACTS OF LAND LOCATED ON LONG BRANCH ROAD. HE FURTHER STATED THAT TRACT #1 CONSISTS OF 10.75 ACRES WITH A TAX VALUE OF $24,130.00 AND TRACT #2 CONSISTS OF 3.53 ACRES (CURRENTLY THE LOCATION OF THE PANTRY), WITH A TAX VALUE OF $387,5480.00 (LAND AND BUILDING). HE FURTHER STATED THAT SHOULD COUNCIL WISH TO PROCEED WITH ANNEXATION OF SAME, A RESOLUTION DIRECTING THE CLERK TO INVESTIGATE PETITION AND A RESOLUTION FIXING DATE OF PUBLIC HEARING (DECEMBER 7, 2000) HAVE BEEN INCLUDED FOR THEIR CONSIDERATION. MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER BASS TO ADOPT A RESOLUTION DIRECTING THE CLERK TO INVESTIGATE PETITION AND A RESOLUTION FIXING DATE OF PUBLIC HEARING (DECEMBER 7, 2000) FOR THE SATELLITE ANNEXATION OF THE ALBERT G. LEE PROPERTY LOCATED ON LONG BRANCH ROAD. MOTION UNANIMOUSLY APPROVED. (ATTACHMENT #6) CABOOSE - INSURANCE CITY MANAGER DEAN STATED THAT PURSUANT TO AN ORAL REQUEST FROM RICK LASHMIT, THE CITY HAS BEEN ASKED TO CONSIDER PLACING INSURANCE ON THE CABOOSE, WHICH IS LOCATED AT THE CORNER OF RAILROAD STREET AND BROAD STREET. HE YIELDED TO CITY ATTORNEY GODWIN, WHO HAS DISCUSSED THIS MATTER WITH THE CITY'S INSURANCE CARRIER, TO ADDRESS COUNCIL. CITY ATTORNEY GODWIN PROVIDED A BRIEF HISTORY OF THE CABOOSE, INFORMING COUNCIL THAT THE CITY CONVEYED THE CABOOSE TO THE DUNN HISTORICAL SOCIETY SEVERAL YEARS AGO UPON A REQUEST FROM MR. LASHMIT. HE ADVISED COUNCIL THAT THE CITY CANNOT INSURE THE CABOOSE BECAUSE THE CITY DOES NOT HAVE AN INSURABLE INTEREST IN THE CABOOSE. AFTER DISCUSSION, MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER ROBINSON TO DECLINE THE REQUEST BY RICK LASHMIT TO INSURE THE CABOOSE, BASED UPON THE ADVICE OF LEGAL COUNSEL. MOTION UNANIMOUSLY APPROVED. 618 BRIDGE- JOHNSON STREET CITY MANAGER DEAN STATED THAT THE JOHNSON STREET . BRIDGE WAS INCLUDED IN THE PUBLIC WORKS INFRASTRUCTURE PROJECT, WHICH WAS DISCUSSED EARLIER HE FURTHER STATED THAT THE COST TO REPLACE THE BRIDGE WOULD BE APPROXIMATELY $100,000.00 AND THE USEFUL LIFE OF A BRIDGE IS USUALLY FIFTY YEARS. STRATEGIC PLAN CITY MANAGER DEAN INFORMED COUNCIL THAT IN THE EARLY 1980'S, THE CITY OF DUNN CONDUCTED A STRATEGIC PLANNING PROCESS TO EVALUATE THE NEEDS OF THE CITY THROUGH THE YEAR 2010. HE STATED THAT A MAJORITY OF THE ITEMS, WHICH THE STUDY ADDRESSED, HAVE EITHER BEEN ACCOMPLISHED OR NEED TO BE RE- EVALUATED. HE FURTHER STATED THAT IT WOULD BE AN EXCELLENT OPPORTUNITY TO INVOLVE OUR CITIZENS TO DEVELOP A PROGRAM OF WORK TO IDENTIFY NEEDS WITHIN OUR COMMUNITY AND WOULD PROVIDE AN EXCELLENT PLANNING DOCUMENT FOR FUTURE BUDGETS. CITY MANAGER DEAN STATED THAT HE HAS CONTACTED JIM DOUGHERTY, WHO IS THE CHIEF PLANNER WITH THE N.C. DIVISION OF COMMUNITY ASSISTANCE CONCERNING THIS PROJECT AND MR. DOUGHERTY ADVISED HIM THAT HE WOULD ESTIMATE A COST OF $5,000.00 TO COVER EXPENSES AND OTHER ASSOCIATED COSTS WITH THE PROJECT; HOWEVER, THE ACTUAL WORK WOULD BE DONE FREE OF CHARGE. CITY MANAGER DEAN STATED THAT IF COUNCIL WOULD LIKE TO PROCEED WITH THE PROJECT, A FORMAL LETTER SHOULD BE SENT TO MR. DOUGHERTY WHO WOULD BEGIN THE PROJECT IN JANUARY. H.O.P.E. MINISTRIES 1 CITY MANAGER DEAN STATED THAT MR WILLIE SNEAD HAS REQUESTED TO PULL HIS REQUEST TO UTILIZE FOUR BACK ROOMS AT THE FORMER TEMPORARY LIBRARY FACILITY AND USE OF THE PAL GYMNASIUM UNTIL FURTHER NOTICE, COUNCILMEMBER BASS STATED THAT HE WOULD LIKE TO SEE A COPY OF THE LEASE AGREEMENT BETWEEN THE CITY AND H.O.P.E. MINISTRIES. COUNCILMEMBER ROBINSON STATED THAT HE WOULD LIKE COUNCIL TO GO INTO CLOSED SESSION AT THE NEXT MEETING CONCERNING A PERSONNEL MATTER. MAYOR OUDEH EXPRESSED APPRECIATION TO EVERYONE FOR . HIS OR HER PARTICIPATION IN THE DRUG FREE SUMMER JAM. WITH NO FURTHER BUSINESS TO DISCUSS, MAYOR OUDEH ADJOURNED THE MEETING AT 9:06 P.M. �.�0� 3a 5 sc.Uns:u�„ iT N &p'�p Il e, a° le m w. ATTEST: ' Ar ;, H... �..:a; >s.....coanxrsE'° � °`�' ve 'y� v J C VALLEY, CMC CITY CLERK m_ i