09202000603
DUNN CITY COUNCIL
CITY OF DUNN, NORTH CAROLINA
MINUTES
THE CITY COUNCIL OF THE CITY OF DUNN HELD A SPECIAL CALL MEETING ON
SEPTEMBER 20, 2000 AT 6:00 P.M. IN THE DUNN MUNICIPAL BUILDING. PRESENT WAS
MAYOR ABRAHAM OUDEH, MAYOR PRO -TEM MIKE WOMBLE AND
COUNCILMEMBERS PAUL BASS, GEORGE ROBINSON, TOBY SUMNER AND JOEY TART.
ALSO PRESENT WAS CITY MANAGER CARL DEAN, CITY ATTORNEY BILLY RAY
GODWIN, CITY CLERK JOYCE VALLEY, CITY ENGINEER ED POWELL, CITY ENGINEER
RANDY MCNEIL, PUBLIC WORKS DIRECTOR TIM HOLLOMAN PUBLIC UTILITIES
DIRECTOR JOE CAMPBELL AND DAILY RECORD REPORTER LISA FARMER.
COUNCILMEMBER CAROLYN MCDOUGAL WAS ABSENT- EXCUSED.
MAYOR ABRAHAM OUDEH OPENED THE MEETING AT 6:00 P.M. AND STATED THAT
THE PURPOSE OF THE MEETING WAS TO HEAR PUBLIC COMMENT CONCERNING THE
FRIENDLY ROAD RESURFACING PROJECT AND CONSIDER WATER AND WASTEWATER
GRANTS.
INVOCATION
MAYOR OUDEH ASKED COUNCILMEMBER TART TO GIVE THE INVOCATION.
AFTERWARD, THE PLEDGE OF ALLEGIANCE WAS REPEATED.
FRIENDLY ROAD RESURFACING PROJECT
MAYOR OUDEH ASKED CITY ENGINEER ED POWELL TO EXPLAIN THE PROJECT
PRIOR TO YIELDING TO PUBLIC COMMENT.
CITY ENGINEER POWELL STATED THAT IN 1986, HIS FIRM PREPARED
PRELIMINARY PLANS FOR STREET IMPROVEMENTS ON FRIENDLY ROAD FROM
OLD FAIRGROUND ROAD TO MAPLE AVENUE. HE FURTHER STATED THAT THE
PROPOSED IMPROVEMENTS AT THAT TIME WERE BASED UPON UPGRADING THE
STREET TO A 38 FEET FACE -OF CURB TO FACE -OF -CURB SECTION. HE ADDED
THAT THE ESTIMATED PROJECT COST FOR UPGRADING FRIENDLY ROAD FROM
MAPLE TO FAIRGROUND WOULD HAVE BEEN APPROXIMATELY $500,000.00 BASED
UPON 1990 COST OR APPROXIMATELY $700,000.00 TODAY.
CITY ENGINEER POWELL STATED THAT OVER THE YEARS, THE PAVEMENT HAS
BEEN WIDENED AND CURB AND GUTTER HAS PREVIOUSLY BEEN INSTALLED
ALONG THE NORTH SIDE OF FRIENDLY ROAD FROM WELLONS AVENUE TO
CURRITUCK STREET. HE ADDED THAT THIS SEGMENT COULD BE UPGRADED
WITHOUT THE EXTENSIVE STREET REGRADING AND DRAINAGE IMPROVEMENTS
THAT WOULD BE NECESSARY IN OTHER AREAS.
CITY ENGINEER POWELL STATED THAT THE TOTAL STREET WIDENING AND
DRAINAGE IMPROVEMENT, WITH CURB AND GUTTER INSTALLATION, WOULD BE
VERY EXPENSIVE. HE FURTHER STATED THAT ANOTHER ALTERNATIVE
DISCUSSED WOULD BE TO RESURFACE THE ROADWAY, REWORKING DITCHES
AND INTERSECTION STORM DRAINAGE PIPING COULD ALSO BE REPLACED AND
ENLARGED TO IMPROVE DRAINAGE. HE ADDED THAT THE ESTIMATED
CONSTRUCTION COST FOR RESURFACING FRIENDLY ROAD FROM OLD
FAIRGROUND ROAD, PAST MAPLE STREET TO RILEY LANE WOULD BE IN THE
$210,000.00 RANGE. HE ALSO ADDED THAT TECHNICAL SERVICE FOR DESIGN AND
CONSTRUCTION ADMINISTRATION, AS WELL AS CONSTRUCTION CONTINGENCIES
WOULD RESULT IN A TOTAL PROJECT BUDGET OF APPROXIMATELY $260,000.00.
CITY ENGINEER POWELL INFORMED COUNCIL THAT THIS ISSUE HAS FACED
PREVIOUS COUNCILS AND THE PURPOSE OF TONIGHT'S MEETING WAS TO
CLARIFY POINTS OF THE PROJECT AND HEAR COMMENTS FROM CITIZENS WHO
MAY HAVE AN INTEREST IN THE FRIENDLY ROAD RESURFACING PROJECT.
MAYOR PRO -TEM WOMBLE ASKED IF THE $260,000.00 PROJECT WAS CONSIDERED
BY COUNCIL, WOULD THE RESURFACING AND DRAINAGE WORK HAVE TO BE
REDONE AT SOME POINT IN TIME.
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PUBLIC WORKS DIRECTOR HOLLOMAN RESPONDED THAT SOME PROPERTY
OWNERS DID NOT WANT TO BE ASSESSED FOR CURB AND GUTTER WORK. HE
STATED THAT IT HAS BEEN FOURTEEN YEARS SINCE ANY WORK HAS BEEN DONE
TO FRIENDLY ROAD. HE ADDED THAT CURB AND GUTTER WAS OUT OF THE
QUESTION DUE TO THE ASTRONOMICAL COST, WHICH WOULD DEPLETE THE
POWELL BILL FUND BECAUSE ASSESSMENTS WOULD ONLY BRING IN REVENUE
OF APPROXIMATELY $30,000.00.
MAYOR OUDEH ASKED IF THE $260,000.00 PROJECT WOULD RESULT IN SOLVING
THE FRIENDLY ROAD DRAINAGE PROBLEMS.
PUBLIC WORKS DIRECTOR HOLLOMAN RESPONDED THAT THE $260,000.00
PROJECT WOULD RESURFACE AND MAKE INTERSECTION DRAINAGE
IMPROVEMENTS ON FRIENDLY ROAD.
CITY ENGINEER POWELL STATED THAT ANY ROAD WITH THE AMOUNT OF
TRAFFIC FLOW OF FRIENDLY ROAD SHOULD BE RESURFACED EVERY NINE YEARS.
CITY ENGINEER RANDY MCNEILL STATED THAT THE $260,000.00 PROJECT WAS
MORE THAN A RESURFACING JOB. HE ADDED THAT DRAINAGE IMPROVEMENTS
WOULD BE A PART OF THIS PROJECT.
MAYOR PRO -TEM WOMBLE ASKED IF ANY THOUGHT HAS BEEN GIVEN TO FUTURE
TRAFFIC PATTERNS.
PUBLIC WORKS DIRECTOR HOLLOMAN RESPONDED THAT NO TRAFFIC
PROJECTIONS HAVE BEEN DONE.
CITY ENGINEER POWELL STATED THAT THE THOROUGHFARE PLAN PREPARED BY
THE STATE DOT HAS NOT IDENTIFIED FRIENDLY ROAD AS A MAIN
THOROUGHFARE.
MAYOR OUDEH ASKED IF THERE WERE ANY QUESTIONS OR COMMENTS FROM
THE PUBLIC.
BILLY BARFIELD, 1304 GUY AVENUE, STATED THAT HE HAS LIVED OFF OF
FRIENDLY ROAD FOR 30+ YEARS AND THE DRAINAGE PROBLEMS ON FRIENDLY
ROAD BEGAN IN THE LATE 1960'S. HE FURTHER STATED THAT SOME MINOR
REPAIR WORK AS BEEN DONE TO FRIENDLY ROAD; HOWEVER, HE HAS
COMPLAINED ABOUT THE DRAINAGE FOR THIRTY YEARS.
MR. BARFIELD STATED THAT HE WAS TOLD THAT HE WOULD GET CURB AND
GUTTER AND WAS NEVER DENIED, JUST DELAYED. HE FURTHER STATED THAT
HE CAME BEFORE COUNCIL IN 1986 REQUESTING CURB AND GUTTER AND WAS
TOLD THAT MONEY WOULD BE PUT IN THE BUDGET EVERY YEAR FOR THE
PROJECT AND THAT MONEY WAS SPENT ON OTHER PROJECTS WHICH TOOK
PRIORITY. HE ADDED THAT A PATCHING PROJECT IS NOT THE ANSWER TO THE
PROBLEMS ON FRIENDLY ROAD.
MR. BARFIELD DISTRIBUTED PICTURES, WHICH HE HAD TAKEN WITHIN THE PAST
FEW WEEKS, OF THE FRIENDLY ROAD DRAINAGE PROBLEMS TO COUNCIL.
MAYOR OUDEH ASKED WHY PREVIOUS COUNCILS HAD NOT TAKEN CARE OF THE
FRIENDLY ROAD PROBLEMS AND WHEN SERVING ON COUNCIL, WHY MR.
BARFIELD HAD NOT PUSHED THE PROJECT.
MR. BARFIELD RESPONDED THAT IF HE HAD PUSHED THE PROJECT DURING HIS
TERM OF OFFICE, HE WOULD HAVE BEEN CONSIDERED SELF - SERVING.
MAYOR PRO -TEM WOMBLE ASKED CITY ENGINEER MCNEILL TO OFFER HIS
PROSPECTIVE ON HOW THE $260,000.00 PROJECT ADDRESSES MR. BARFIELD'S
CONCERNS.
MR. MCNEILL STATED THAT THE SEWER LINE WHICH SERVES MR. BARFIELD'S
HOME IS ON FAIRGROUND ROAD AND THE PROBLEM IS THERE TO STAY. HE
FURTHER STATED THAT THERE WERE PLANS TO MAKE SOME DRAINAGE
IMPROVEMENTS WHICH WOULD HELP THE PROBLEM.
CITY MANAGER DEAN STATED THAT THE JUNIPER CREEK DRAINAGE PROJECT
HAD CORRECTED MANY OF THE FLOODING PROBLEMS AND PREVIOUS COUNCILS
HAD PLACED EMPHASIS ON THE LARGER DRAINAGE PROJECTS. HE ALSO STATED
THAT PEOPLE WHO TRAVEL FRIENDLY ROAD HAVE EXPRESSED CONCERNS;
HOWEVER, THE BIG ISSUE HAS BEEN RESURFACING. HE ADDED THAT MR.
BARFIELD'S CONCERNS WITH DRAINAGE ARE VALID.
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JANICE STRICKLAND, A RESIDENT WHO LIVES ON FRIENDLY ROAD, STATED THAT
SHE HAS LIVED ON FRIENDLY ROAD FOR THIRTY -ONE YEARS AND HAS NOT SEEN
MUCH WORK DONE TO THE ROAD AND THE TRAFFIC HAS QUADRUPLED SINCE
THE NEW SCHOOL WAS BUILT.
MAYOR PRO -TEM WOMBLE ASKED MS. STRICKLAND IF SHE HAD AN OPINION ON
WHICH PROJECT COUNCIL SHOULD CONSIDER.
MS. STRICKLAND RESPONDED THAT SHE HAS NO OPINION BUT NATURALLY, SHE
WANTS CURB AND GUTTER.
MAYOR PRO -TEM WOMBLE STATED THAT IT APPEARS THAT 80 -90% OF
COMPLAINTS MAY BE SOLVED BY THE $260,000.00 PROJECT.
AFTER DISCUSSION, THERE WAS COUNCIL CONSENSUS TO TABLE THE FRIENDLY
ROAD RESURFACING PROJECT UNTIL THE OCTOBER 5, 2000 COUNCIL MEETING.
WATER GRANT
NORTH CAROLINA CLEAN WATER LOAN AND GRANT PROGRAM
CITY ENGINEER POWELL STATED THAT A GRANT IN THE AMOUNT OF $2,000,000.00
WAS RECEIVED FOR IMPROVEMENTS AT THE DUNN WATER TREATMENT PLANT.
HE REVIEWED THE PROPOSED PLANS FOR RENOVATIONS AT THE WATER
TREATMENT PLANT. HE FURTHER STATED THAT THIS GRANT WOULD REQUIRE A
LOCAL MATCH OF UP TO $1,000,000.00. HE ADDED THAT CITY STAFF AND HIS FIRM
RECOMMEND THAT THE CITY ACCEPT THE $2,000,000.00 GRANT OFFER FROM THE
NORTH CAROLINA DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES,
WHICH MUST BE ACCEPTED BY OCTOBER 5, 2000 AND DO A LEASE PURCHASE
PROGRAM FOR THE REMAINING $1,000,000.00.
CITY ENGINEER POWELL STATED THAT THE CITY HAS ITS PERMIT AND OFFER TO
CONSTRUCT. HE ADDED THAT WHEN HIS FIRM COMES BACK TO COUNCIL WITH
BIDS, HE FEELS THAT SOME OF THE PROJECT COULD POSSIBLY BE ELIMINATED
SUCH AS THE ALUM SLUDGE TREATMENT AND LAB EXPANSION IF THERE WAS AN
ISSUE OF BEING PRESSED FOR FUNDS.
AFTER DISCUSSION, MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY
COUNCILMEMBER ROBINSON TO ACCEPT THE $2,000,000.00 GRANT OFFER FROM
THE NORTH CAROLINA DEPARTMENT OF ENVIRONMENT AND NATURAL
RESOURCES, AUTHORIZE THE MAYOR TO EXECUTE THE DOCUMENTS FOR
APPLICATION AND PROCEED WITH APPLICATION. MOTION UNANIMOUSLY
APPROVED.
WASTEWATER GRANT
RURAL CENTER
CITY ENGINEER RANDY MCNEILL ADVISED COUNCIL THAT THE CITY HAS
RECEIVED A $200,000.00 GRANT FROM THE RURAL CENTER FOR FUNDING
ASSISTANCE TO UPGRADE AND IMPROVE THE EASTSIDE FORCE MAIN, AS WELL
AS THE UPPER REACHES AT THE JUNIPER CREEK OUTFALL SEWER. HE ADDED
THAT THIS $850,000.00' PROJECT WOULD REQUIRE A $650,000.00 LOCAL MATCH.
HE STATED THAT THE ANTICIPATED PROJECT COST AND FUNDING BREAKDOWN
FOR EACH PROJECT IS AS FOLLOWS:
PROJECT COST GRANT LOCAL COST
• WATER SYSTEM PROJECT $3,000,000 $2,000,000 $1,000,000
• SEWER SYSTEM PROJECT 8 200,000 650,000
TOTALS $3,850,000 $2,200,000 $1,650,000
HE STATED THAT IN ORDER TO TAKE ADVANTAGE OF BOTH GRANTS, A LOCAL
COMBINED COMMITMENT OF $1,650,000 WOULD BE NECESSARY. HE FURTHER
STATED THAT THE RURAL CENTER HAS INCREASED THEIR SUPPLEMENTAL
GRANT PROGRAM FROM $200,000 TO $400,000 FOR THIS FALL'S ROUND OF
APPLICATIONS; HOWEVER, THE CITY CANNOT MERELY ASK FOR AN INCREASE
BUT WOULD BE REQUIRED TO FORFEIT THE $2000,000.00 GRANT OFFER IN ORDER
TO PURSUE A $400,000.00 GRANT FOR THE SAME PROJECT.
CITY ENGINEER MCNEILL STATED THAT HE AND PUBLIC WORKS DIRECTOR TIM
HOLLOMAN MET WITH A REPRESENTATIVE OF THE RURAL CENTER TO REVIEW
THE CITY'S SPECIFIC PRIORITY RANKING AND WERE ADVISED THAT THE CITY
SCORED 205 OUT OF 380 POSSIBLE POINTS IN THE FIRST ROUND $200,000 GRANT
OFFER.
MR
CITY ENGINEER MCNEILL STATED THAT THE REPRESENTATIVE INDICATED THAT
THE CITY COULD ACQUIRE AN ADDITIONAL 35 POINTS BY PROVING THE CITY'S
LOCAL COMMITMENT TO FINANCE THE REMAINDER OF THE PROJECT AND AN
ADDITIONAL 25 POINTS BY DOCUMENTING THE CITY'S WWTP GRAY WATER RE-
USE SYSTEM THAT PROVIDES A SUPPLEMENTAL WATER SUPPLY TO THE SLUDGE
THICKENING SYSTEM, WHICH WOULD INCREASE THE PRIORITY POINTS TO 265.
HE ADDED THAT THE REPRESENTATIVE COULD NOT PROVIDE ANY ASSURANCES
THAT THIS POINT TOTAL WOULD BE ADEQUATE FOR FUNDING IN THIS FALL'S
ROUND OF SUPPLEMENTAL GRANT OFFERS, STATING ALL PROJECTS SUBMITTED
WOULD BE RANKED AND FUNDED ACCORDING TO TOTAL POINTS SCORED.
HE STATED THAT IF THE CITY FINDS IT DIFFICULT TO FUND THE COMBINED
$1,650,000.00 LOCAL COST TO CONSTRUCT BOTH THE WATER AND SEWER
PROJECTS WITH A COMBINED PROJECT COST OF $3,850,000.00, THE CITY COULD
JUST FUND THE $1,000,000.00 LOCAL SHARE OF THE WATER PROJECT NOW, AND
RE- SUBMIT THE SEWER SYSTEM APPLICATION IN HOPES OF A $400,000.00 GRANT
(OR $200,000 INCREASE). HE FURTHER STATED THAT THE SEWER GRANT
APPLICATIONS MUST BE SUBMITTED BY SEPTEMBER 29 AND A RESOLUTION
INDICATING THE CITY HAS FUNDING IN PLACE TO PAY FOR THE LOCAL $450,000.00
SHARE NEEDS COUNCIL APPROVAL TO MAXIMIZE THE PROJECT PRIORITY
RANKING.
HE ADVISED COUNCIL THAT THE AWARDS FOR THE SEPTEMBER 29
APPLICATIONS WILL NOT BE ANNOUNCED UNTIL FEBRUARY OF 2001. HE ADDED
THAT IN SUMMARY, THE CITY MUST EITHER ARRANGE LOCAL FUNDING FOR
BOTH PROJECTS NOW OR RE- SUBMIT THE SEWER PROJECT IN HOPES OF
DOUBLING THE GRANT OFFER; HOWEVER, IN ORDER TO DO THIS, THE CITY MUST
FORFEIT THE CURRENT $200,000.00 SEWER GRANT OFFER AT THIS TIME.
AFTER DISCUSSION, MOTION BY COUNCILMEMBER BASS, SECONDED BY
COUNCILMEMBER SUMNER TO REJECT THE $200,000.00 GRANT AWARD FROM THE
RURAL CENTER AND APPROVE A RESOLUTION TO AUTHORIZE THE MAYOR TO
EXECUTE THE FILING OF AN APPLICATION WITH THE RURAL . CENTER.
(ATTACHMENT #1)
CITY ATTORNEY BILLY GODWIN REVIEWED THE PROCEDURES FOR CHANGING
MEETING TIME WITH COUNCIL DUE TO THE FACT THAT A SPECIAL CALL MEETING
WAS SCHEDULED BY A VOTE OF COUNCIL FOR SEPTEMBER 19, 2000 AT 7:00 P.M.
AND RESCHEDULED TO SEPTEMBER 20, 2000 AT 6:00 P.M.
MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER SUMNER
TO CANCEL THE SPECIAL CALL MEETING ORIGINALLY SCHEDULED FOR
SEPEMBER 19, 2000 AT 7:00 P.M. MOTION UNAIMOUSLY APPROVED.
WITH NO FURTHER BUSINESS, MAYOR OUDEH ADJOURNED THE MEETING AT 7:40
P.M.
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