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09202000603 DUNN CITY COUNCIL CITY OF DUNN, NORTH CAROLINA MINUTES THE CITY COUNCIL OF THE CITY OF DUNN HELD A SPECIAL CALL MEETING ON SEPTEMBER 20, 2000 AT 6:00 P.M. IN THE DUNN MUNICIPAL BUILDING. PRESENT WAS MAYOR ABRAHAM OUDEH, MAYOR PRO -TEM MIKE WOMBLE AND COUNCILMEMBERS PAUL BASS, GEORGE ROBINSON, TOBY SUMNER AND JOEY TART. ALSO PRESENT WAS CITY MANAGER CARL DEAN, CITY ATTORNEY BILLY RAY GODWIN, CITY CLERK JOYCE VALLEY, CITY ENGINEER ED POWELL, CITY ENGINEER RANDY MCNEIL, PUBLIC WORKS DIRECTOR TIM HOLLOMAN PUBLIC UTILITIES DIRECTOR JOE CAMPBELL AND DAILY RECORD REPORTER LISA FARMER. COUNCILMEMBER CAROLYN MCDOUGAL WAS ABSENT- EXCUSED. MAYOR ABRAHAM OUDEH OPENED THE MEETING AT 6:00 P.M. AND STATED THAT THE PURPOSE OF THE MEETING WAS TO HEAR PUBLIC COMMENT CONCERNING THE FRIENDLY ROAD RESURFACING PROJECT AND CONSIDER WATER AND WASTEWATER GRANTS. INVOCATION MAYOR OUDEH ASKED COUNCILMEMBER TART TO GIVE THE INVOCATION. AFTERWARD, THE PLEDGE OF ALLEGIANCE WAS REPEATED. FRIENDLY ROAD RESURFACING PROJECT MAYOR OUDEH ASKED CITY ENGINEER ED POWELL TO EXPLAIN THE PROJECT PRIOR TO YIELDING TO PUBLIC COMMENT. CITY ENGINEER POWELL STATED THAT IN 1986, HIS FIRM PREPARED PRELIMINARY PLANS FOR STREET IMPROVEMENTS ON FRIENDLY ROAD FROM OLD FAIRGROUND ROAD TO MAPLE AVENUE. HE FURTHER STATED THAT THE PROPOSED IMPROVEMENTS AT THAT TIME WERE BASED UPON UPGRADING THE STREET TO A 38 FEET FACE -OF CURB TO FACE -OF -CURB SECTION. HE ADDED THAT THE ESTIMATED PROJECT COST FOR UPGRADING FRIENDLY ROAD FROM MAPLE TO FAIRGROUND WOULD HAVE BEEN APPROXIMATELY $500,000.00 BASED UPON 1990 COST OR APPROXIMATELY $700,000.00 TODAY. CITY ENGINEER POWELL STATED THAT OVER THE YEARS, THE PAVEMENT HAS BEEN WIDENED AND CURB AND GUTTER HAS PREVIOUSLY BEEN INSTALLED ALONG THE NORTH SIDE OF FRIENDLY ROAD FROM WELLONS AVENUE TO CURRITUCK STREET. HE ADDED THAT THIS SEGMENT COULD BE UPGRADED WITHOUT THE EXTENSIVE STREET REGRADING AND DRAINAGE IMPROVEMENTS THAT WOULD BE NECESSARY IN OTHER AREAS. CITY ENGINEER POWELL STATED THAT THE TOTAL STREET WIDENING AND DRAINAGE IMPROVEMENT, WITH CURB AND GUTTER INSTALLATION, WOULD BE VERY EXPENSIVE. HE FURTHER STATED THAT ANOTHER ALTERNATIVE DISCUSSED WOULD BE TO RESURFACE THE ROADWAY, REWORKING DITCHES AND INTERSECTION STORM DRAINAGE PIPING COULD ALSO BE REPLACED AND ENLARGED TO IMPROVE DRAINAGE. HE ADDED THAT THE ESTIMATED CONSTRUCTION COST FOR RESURFACING FRIENDLY ROAD FROM OLD FAIRGROUND ROAD, PAST MAPLE STREET TO RILEY LANE WOULD BE IN THE $210,000.00 RANGE. HE ALSO ADDED THAT TECHNICAL SERVICE FOR DESIGN AND CONSTRUCTION ADMINISTRATION, AS WELL AS CONSTRUCTION CONTINGENCIES WOULD RESULT IN A TOTAL PROJECT BUDGET OF APPROXIMATELY $260,000.00. CITY ENGINEER POWELL INFORMED COUNCIL THAT THIS ISSUE HAS FACED PREVIOUS COUNCILS AND THE PURPOSE OF TONIGHT'S MEETING WAS TO CLARIFY POINTS OF THE PROJECT AND HEAR COMMENTS FROM CITIZENS WHO MAY HAVE AN INTEREST IN THE FRIENDLY ROAD RESURFACING PROJECT. MAYOR PRO -TEM WOMBLE ASKED IF THE $260,000.00 PROJECT WAS CONSIDERED BY COUNCIL, WOULD THE RESURFACING AND DRAINAGE WORK HAVE TO BE REDONE AT SOME POINT IN TIME. Em 604 PUBLIC WORKS DIRECTOR HOLLOMAN RESPONDED THAT SOME PROPERTY OWNERS DID NOT WANT TO BE ASSESSED FOR CURB AND GUTTER WORK. HE STATED THAT IT HAS BEEN FOURTEEN YEARS SINCE ANY WORK HAS BEEN DONE TO FRIENDLY ROAD. HE ADDED THAT CURB AND GUTTER WAS OUT OF THE QUESTION DUE TO THE ASTRONOMICAL COST, WHICH WOULD DEPLETE THE POWELL BILL FUND BECAUSE ASSESSMENTS WOULD ONLY BRING IN REVENUE OF APPROXIMATELY $30,000.00. MAYOR OUDEH ASKED IF THE $260,000.00 PROJECT WOULD RESULT IN SOLVING THE FRIENDLY ROAD DRAINAGE PROBLEMS. PUBLIC WORKS DIRECTOR HOLLOMAN RESPONDED THAT THE $260,000.00 PROJECT WOULD RESURFACE AND MAKE INTERSECTION DRAINAGE IMPROVEMENTS ON FRIENDLY ROAD. CITY ENGINEER POWELL STATED THAT ANY ROAD WITH THE AMOUNT OF TRAFFIC FLOW OF FRIENDLY ROAD SHOULD BE RESURFACED EVERY NINE YEARS. CITY ENGINEER RANDY MCNEILL STATED THAT THE $260,000.00 PROJECT WAS MORE THAN A RESURFACING JOB. HE ADDED THAT DRAINAGE IMPROVEMENTS WOULD BE A PART OF THIS PROJECT. MAYOR PRO -TEM WOMBLE ASKED IF ANY THOUGHT HAS BEEN GIVEN TO FUTURE TRAFFIC PATTERNS. PUBLIC WORKS DIRECTOR HOLLOMAN RESPONDED THAT NO TRAFFIC PROJECTIONS HAVE BEEN DONE. CITY ENGINEER POWELL STATED THAT THE THOROUGHFARE PLAN PREPARED BY THE STATE DOT HAS NOT IDENTIFIED FRIENDLY ROAD AS A MAIN THOROUGHFARE. MAYOR OUDEH ASKED IF THERE WERE ANY QUESTIONS OR COMMENTS FROM THE PUBLIC. BILLY BARFIELD, 1304 GUY AVENUE, STATED THAT HE HAS LIVED OFF OF FRIENDLY ROAD FOR 30+ YEARS AND THE DRAINAGE PROBLEMS ON FRIENDLY ROAD BEGAN IN THE LATE 1960'S. HE FURTHER STATED THAT SOME MINOR REPAIR WORK AS BEEN DONE TO FRIENDLY ROAD; HOWEVER, HE HAS COMPLAINED ABOUT THE DRAINAGE FOR THIRTY YEARS. MR. BARFIELD STATED THAT HE WAS TOLD THAT HE WOULD GET CURB AND GUTTER AND WAS NEVER DENIED, JUST DELAYED. HE FURTHER STATED THAT HE CAME BEFORE COUNCIL IN 1986 REQUESTING CURB AND GUTTER AND WAS TOLD THAT MONEY WOULD BE PUT IN THE BUDGET EVERY YEAR FOR THE PROJECT AND THAT MONEY WAS SPENT ON OTHER PROJECTS WHICH TOOK PRIORITY. HE ADDED THAT A PATCHING PROJECT IS NOT THE ANSWER TO THE PROBLEMS ON FRIENDLY ROAD. MR. BARFIELD DISTRIBUTED PICTURES, WHICH HE HAD TAKEN WITHIN THE PAST FEW WEEKS, OF THE FRIENDLY ROAD DRAINAGE PROBLEMS TO COUNCIL. MAYOR OUDEH ASKED WHY PREVIOUS COUNCILS HAD NOT TAKEN CARE OF THE FRIENDLY ROAD PROBLEMS AND WHEN SERVING ON COUNCIL, WHY MR. BARFIELD HAD NOT PUSHED THE PROJECT. MR. BARFIELD RESPONDED THAT IF HE HAD PUSHED THE PROJECT DURING HIS TERM OF OFFICE, HE WOULD HAVE BEEN CONSIDERED SELF - SERVING. MAYOR PRO -TEM WOMBLE ASKED CITY ENGINEER MCNEILL TO OFFER HIS PROSPECTIVE ON HOW THE $260,000.00 PROJECT ADDRESSES MR. BARFIELD'S CONCERNS. MR. MCNEILL STATED THAT THE SEWER LINE WHICH SERVES MR. BARFIELD'S HOME IS ON FAIRGROUND ROAD AND THE PROBLEM IS THERE TO STAY. HE FURTHER STATED THAT THERE WERE PLANS TO MAKE SOME DRAINAGE IMPROVEMENTS WHICH WOULD HELP THE PROBLEM. CITY MANAGER DEAN STATED THAT THE JUNIPER CREEK DRAINAGE PROJECT HAD CORRECTED MANY OF THE FLOODING PROBLEMS AND PREVIOUS COUNCILS HAD PLACED EMPHASIS ON THE LARGER DRAINAGE PROJECTS. HE ALSO STATED THAT PEOPLE WHO TRAVEL FRIENDLY ROAD HAVE EXPRESSED CONCERNS; HOWEVER, THE BIG ISSUE HAS BEEN RESURFACING. HE ADDED THAT MR. BARFIELD'S CONCERNS WITH DRAINAGE ARE VALID. - JANICE STRICKLAND, A RESIDENT WHO LIVES ON FRIENDLY ROAD, STATED THAT SHE HAS LIVED ON FRIENDLY ROAD FOR THIRTY -ONE YEARS AND HAS NOT SEEN MUCH WORK DONE TO THE ROAD AND THE TRAFFIC HAS QUADRUPLED SINCE THE NEW SCHOOL WAS BUILT. MAYOR PRO -TEM WOMBLE ASKED MS. STRICKLAND IF SHE HAD AN OPINION ON WHICH PROJECT COUNCIL SHOULD CONSIDER. MS. STRICKLAND RESPONDED THAT SHE HAS NO OPINION BUT NATURALLY, SHE WANTS CURB AND GUTTER. MAYOR PRO -TEM WOMBLE STATED THAT IT APPEARS THAT 80 -90% OF COMPLAINTS MAY BE SOLVED BY THE $260,000.00 PROJECT. AFTER DISCUSSION, THERE WAS COUNCIL CONSENSUS TO TABLE THE FRIENDLY ROAD RESURFACING PROJECT UNTIL THE OCTOBER 5, 2000 COUNCIL MEETING. WATER GRANT NORTH CAROLINA CLEAN WATER LOAN AND GRANT PROGRAM CITY ENGINEER POWELL STATED THAT A GRANT IN THE AMOUNT OF $2,000,000.00 WAS RECEIVED FOR IMPROVEMENTS AT THE DUNN WATER TREATMENT PLANT. HE REVIEWED THE PROPOSED PLANS FOR RENOVATIONS AT THE WATER TREATMENT PLANT. HE FURTHER STATED THAT THIS GRANT WOULD REQUIRE A LOCAL MATCH OF UP TO $1,000,000.00. HE ADDED THAT CITY STAFF AND HIS FIRM RECOMMEND THAT THE CITY ACCEPT THE $2,000,000.00 GRANT OFFER FROM THE NORTH CAROLINA DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES, WHICH MUST BE ACCEPTED BY OCTOBER 5, 2000 AND DO A LEASE PURCHASE PROGRAM FOR THE REMAINING $1,000,000.00. CITY ENGINEER POWELL STATED THAT THE CITY HAS ITS PERMIT AND OFFER TO CONSTRUCT. HE ADDED THAT WHEN HIS FIRM COMES BACK TO COUNCIL WITH BIDS, HE FEELS THAT SOME OF THE PROJECT COULD POSSIBLY BE ELIMINATED SUCH AS THE ALUM SLUDGE TREATMENT AND LAB EXPANSION IF THERE WAS AN ISSUE OF BEING PRESSED FOR FUNDS. AFTER DISCUSSION, MOTION BY MAYOR PRO -TEM WOMBLE, SECONDED BY COUNCILMEMBER ROBINSON TO ACCEPT THE $2,000,000.00 GRANT OFFER FROM THE NORTH CAROLINA DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES, AUTHORIZE THE MAYOR TO EXECUTE THE DOCUMENTS FOR APPLICATION AND PROCEED WITH APPLICATION. MOTION UNANIMOUSLY APPROVED. WASTEWATER GRANT RURAL CENTER CITY ENGINEER RANDY MCNEILL ADVISED COUNCIL THAT THE CITY HAS RECEIVED A $200,000.00 GRANT FROM THE RURAL CENTER FOR FUNDING ASSISTANCE TO UPGRADE AND IMPROVE THE EASTSIDE FORCE MAIN, AS WELL AS THE UPPER REACHES AT THE JUNIPER CREEK OUTFALL SEWER. HE ADDED THAT THIS $850,000.00' PROJECT WOULD REQUIRE A $650,000.00 LOCAL MATCH. HE STATED THAT THE ANTICIPATED PROJECT COST AND FUNDING BREAKDOWN FOR EACH PROJECT IS AS FOLLOWS: PROJECT COST GRANT LOCAL COST • WATER SYSTEM PROJECT $3,000,000 $2,000,000 $1,000,000 • SEWER SYSTEM PROJECT 8 200,000 650,000 TOTALS $3,850,000 $2,200,000 $1,650,000 HE STATED THAT IN ORDER TO TAKE ADVANTAGE OF BOTH GRANTS, A LOCAL COMBINED COMMITMENT OF $1,650,000 WOULD BE NECESSARY. HE FURTHER STATED THAT THE RURAL CENTER HAS INCREASED THEIR SUPPLEMENTAL GRANT PROGRAM FROM $200,000 TO $400,000 FOR THIS FALL'S ROUND OF APPLICATIONS; HOWEVER, THE CITY CANNOT MERELY ASK FOR AN INCREASE BUT WOULD BE REQUIRED TO FORFEIT THE $2000,000.00 GRANT OFFER IN ORDER TO PURSUE A $400,000.00 GRANT FOR THE SAME PROJECT. CITY ENGINEER MCNEILL STATED THAT HE AND PUBLIC WORKS DIRECTOR TIM HOLLOMAN MET WITH A REPRESENTATIVE OF THE RURAL CENTER TO REVIEW THE CITY'S SPECIFIC PRIORITY RANKING AND WERE ADVISED THAT THE CITY SCORED 205 OUT OF 380 POSSIBLE POINTS IN THE FIRST ROUND $200,000 GRANT OFFER. MR CITY ENGINEER MCNEILL STATED THAT THE REPRESENTATIVE INDICATED THAT THE CITY COULD ACQUIRE AN ADDITIONAL 35 POINTS BY PROVING THE CITY'S LOCAL COMMITMENT TO FINANCE THE REMAINDER OF THE PROJECT AND AN ADDITIONAL 25 POINTS BY DOCUMENTING THE CITY'S WWTP GRAY WATER RE- USE SYSTEM THAT PROVIDES A SUPPLEMENTAL WATER SUPPLY TO THE SLUDGE THICKENING SYSTEM, WHICH WOULD INCREASE THE PRIORITY POINTS TO 265. HE ADDED THAT THE REPRESENTATIVE COULD NOT PROVIDE ANY ASSURANCES THAT THIS POINT TOTAL WOULD BE ADEQUATE FOR FUNDING IN THIS FALL'S ROUND OF SUPPLEMENTAL GRANT OFFERS, STATING ALL PROJECTS SUBMITTED WOULD BE RANKED AND FUNDED ACCORDING TO TOTAL POINTS SCORED. HE STATED THAT IF THE CITY FINDS IT DIFFICULT TO FUND THE COMBINED $1,650,000.00 LOCAL COST TO CONSTRUCT BOTH THE WATER AND SEWER PROJECTS WITH A COMBINED PROJECT COST OF $3,850,000.00, THE CITY COULD JUST FUND THE $1,000,000.00 LOCAL SHARE OF THE WATER PROJECT NOW, AND RE- SUBMIT THE SEWER SYSTEM APPLICATION IN HOPES OF A $400,000.00 GRANT (OR $200,000 INCREASE). HE FURTHER STATED THAT THE SEWER GRANT APPLICATIONS MUST BE SUBMITTED BY SEPTEMBER 29 AND A RESOLUTION INDICATING THE CITY HAS FUNDING IN PLACE TO PAY FOR THE LOCAL $450,000.00 SHARE NEEDS COUNCIL APPROVAL TO MAXIMIZE THE PROJECT PRIORITY RANKING. HE ADVISED COUNCIL THAT THE AWARDS FOR THE SEPTEMBER 29 APPLICATIONS WILL NOT BE ANNOUNCED UNTIL FEBRUARY OF 2001. HE ADDED THAT IN SUMMARY, THE CITY MUST EITHER ARRANGE LOCAL FUNDING FOR BOTH PROJECTS NOW OR RE- SUBMIT THE SEWER PROJECT IN HOPES OF DOUBLING THE GRANT OFFER; HOWEVER, IN ORDER TO DO THIS, THE CITY MUST FORFEIT THE CURRENT $200,000.00 SEWER GRANT OFFER AT THIS TIME. AFTER DISCUSSION, MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER SUMNER TO REJECT THE $200,000.00 GRANT AWARD FROM THE RURAL CENTER AND APPROVE A RESOLUTION TO AUTHORIZE THE MAYOR TO EXECUTE THE FILING OF AN APPLICATION WITH THE RURAL . CENTER. (ATTACHMENT #1) CITY ATTORNEY BILLY GODWIN REVIEWED THE PROCEDURES FOR CHANGING MEETING TIME WITH COUNCIL DUE TO THE FACT THAT A SPECIAL CALL MEETING WAS SCHEDULED BY A VOTE OF COUNCIL FOR SEPTEMBER 19, 2000 AT 7:00 P.M. AND RESCHEDULED TO SEPTEMBER 20, 2000 AT 6:00 P.M. MOTION BY COUNCILMEMBER BASS, SECONDED BY COUNCILMEMBER SUMNER TO CANCEL THE SPECIAL CALL MEETING ORIGINALLY SCHEDULED FOR SEPEMBER 19, 2000 AT 7:00 P.M. MOTION UNAIMOUSLY APPROVED. WITH NO FURTHER BUSINESS, MAYOR OUDEH ADJOURNED THE MEETING AT 7:40 P.M. �� °H3ppp Nf ATTEST: W Elk � m // ary � y P'/ , / 4 �.. Gs"� 'w�,•y `O CITY CLERK A DEH