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08112009481 MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Regular Meeting on Tuesday, August 11, 2009, at 7:00 p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem N. Carnell Robinson, Council Members Buddy Maness, Bryan Galbreath, Chuck Turnage and Joey Tart. Also present was City Manager Ronnie Autry, Finance Director Mark Stephens, Public Works Director Billy Addison, Public Utilities Director Dean Gaster, Planning Director Steven Neuschafer, Chief Building Inspector Mike Blackmon, Librarian Mike Williams, Police Chief B.P. Jones, City Engineer Ed Powell, City Clerk Debra West, and Daily Record Reporter Reece Murphy. Attorney Wiley Pope was present in the absence of law partner /City Attorney P. Tilghman Pope. 1 Council Member Billy Tart was absent, excused. INVOCATION Mayor Harris opened the meeting at 7:00 p.m. and asked Council Member Maness to give the invocation. Afterwards, the Pledge of Allegiance was repeated. AGENDA ADJUSTMENT AND APPROVAL Motion by Mayor Pro Tent Robinson and seconded by Council Member Maness to adopt the August 11, 2009 meeting agenda with changes, if any, as listed below. Items Added to the Agenda: • Acceptance of (PAL) NFL Football Grant • Adoption of Dunn Logo/Brand Design Agenda Items Removed: . none Motion unanimously approved. PRESENTATIONS Introduction of Newly Employed ' Police Personnel Police Chief Jones introduced Police Officer Jason W. Dickinson who began employment in June. He comes from Sampson County with two (2) years of experience. PUBLIC COMMENT PERIOD Mayor Harris opened the floor for a (30) minute public comment period. Mr. Billy Barfield, 1304 Guy Ave., Dunn - He is concerned about trees blocking the sidewalk area (sidewalk is not existing at this time) along N. Railroad Avenue at the City -owned Machine Welding parking lot. He presented photos to the Council showing a downtown patron having to walk out in the street to avoid two trees that the City of Dunn planted in the middle of where the sidewalk should be. He stated that the City of Dunn along with the revitalization committee is promoting downtown businesses but the City of Dunn is not very shopper friendly because of these sidewalk blockages which forces patrons to walk down the alley. He stated that these trees need to be removed and. the sidewalk needs to be replaced beside this parking lot to allow people to walk from the parking lot to downtown. In referring to other city - owned parking lots downtown, he pointed out that the sidewalk was removed when the Fisherman's Paradise parking lot was built, also forcing patrons to use the alleyway. He explained that a wheelchair cannot cross over the railroad tracks onto the south side of Broad Street from the Daily Record and shrubbery is blocking sidewalks, which is not in keeping with the City of Dunn pedestrian plan. Mr. Thomas Ellis, 400 S. Magnolia Avenue, Dunn — He stated that the Rosenwald school has great historical significance to African - Americans of this community. African- Americans have nowhere in Harnett County that they can call "ours ". This school is the last thing in Harnett County concerning African- American history. Since this school is in a new owners' hand, he feels that the new owner should offer educational scholarships for African- Americans for them to continue school. He has heard that this J school may be turned into a rest home and as an alumni member of the old Harnett High School, he disagrees with this concept. He asked that the Council consider the African - Americans of the community to offer scholarships. Ms. Elizabeth Crudup, 400 S. Magnolia Avenue, Dunn — She thanked those Council members that come out to talk and greet the public and to those that don't, she stated "don't be scared of us because we're not scared of you ". She stated that some of the Council members speak while others will avoid her when they see her. They have had many disagreements but it is nice to see people being decent and common place friendly. The old Harnett High School property has stood on the national registry study list for years. She added that all is required is to fill out the paperwork so that it goes into the national registry list. The City had an excellent nomination writer who did the downtown buildings and it would be very simple for them to fill out the paperwork to turn it into a national registry property. She has heard of plans to turn the old Harnett High School into senior apartments. She would like for the public to be informed of who will be developing this building and also who will be benefiting from the funds if apartments are rented. It would 482 be beneficial if a portion of those funds was donated to the Harnett Alumni Association who gives scholarships to children within the county for their college education. Hearing no further comments, the public comment period was closed. CONSENTITEMS Minutes - Council considered approval of minutes of the July 14, 2009 Council meeting. Tax Releases/Refunds — Council considered approval of Tax Release/Refund #1. Copies of Tax Releases /Refunds are filed in the office of the Tax Collector. Surplus Resolution — Council considered approval of a Resolution Authorizing the Disposition of Personal Property by electronic means through www.GovDeals.com. A copy of Surplus Resolution (R2009 -25) is incorporated into these minutes as Attachment #1. Destruction of Records — Council considered approving the destruction of Finance department records which have exceeded the required retention time pursuant to the Municipal Disposition Schedule. A list of those records that have exceeded the required retention schedule and approved for destruction is incorporated into these minutes as Attachment #2. Motion by Council Member Joey Tart and seconded by Council Member Turnage to approve all consent items. Motion unanimously approved. ITEMS FOR DECISION Consideration of Agreement Between the City of Dunn and Harnett County Board of Education — School Resource Officer The Council is being asked to approve an agreement between the City of Dunn and the Harnett County Board of Education for the provision of one (1) School Resource Officer at Dunn Middle School. Finance Director Mark Stephens stated that the Board of Education auditors contacted him in June to ask that a written agreement be prepared. The School Board approved this agreement in July. It was explained that the Board of Education reimburses the City for one (1) resource officer assigned to Dunn Middle and the City funds the other resource officer that works at both Harnett Primary and Wayne Avenue school. Mr. Stephens stated that the City of Dunn has been providing a resource officer at Dunn Middle School for years but no formal contract had ever been written. At the request of the Harnett County School Board Finance office, a contract has been written. The School Board will reimburse the City of Dunn the full -time salary and benefits of the officer assigned as the resource officer for Dunn Middle School. The amount to receive was budgeted at $50,000 for fiscal year 2009 -2010. Motion by Mayor Pro Tem. Robinson and seconded by Council Member Galbreath to approve the agreement between the City of Dunn and Harnett County Board of Education for the City to provide one (1) School Resource Officer at Dunn Middle School. Motion unanimously approved. A copy of this agreement is incorporated into these minutes as Attachment #3. Award Bid for Bank Financing- FY 2009 -2010 Capital Purchases Finance Director Mark Stephens explained that a request for financing proposals was submitted to local financial institutions for the financing of the following equipment approved for Fiscal Year 2009 -2010: (5) Police Cars $125,000 Grapple Boom Limb & Debris Truck $100,000 Principal $225,000 The debt service payments will begin in August 2010 with a five (5) year pay -back. be Mr. Stephens recommended award granted to BB & T. The proposals received are as follows: Financial Institution Term Rate Loan Cost Total Cost BB &T 5 years 3.40% - $248,461 First Citizens Bank 5 years 3.84% $300 $251,871 RBC Bank 5 years 3.98% $100 $252,664 New Century 5 years 5.25% - $263,317 Motion by Mayor Pro Tern Robinson and seconded by Council Member Maness to award bid for financing to BB & T at a rate of 3.40 %. Motion unanimously approved. ITEM FOR DISCUSSION AND /OR DECISION 483 Financial Report Finance Director Mark Stephens provided the following financial update to the Council: • The City as of June 30, 2009 had $2,774,020 in cash in the General Fund and $1,631,953 in the Water /Sewer Fund. • Investment earnings are in the 1.00% - 0.20% range. • The sales tax distribution for 08 -09 is estimated to be $1,440,000 or 94.12% of budget. The City should be at 100% collected. • State Franchise revenue for 08 -09 was $573,050 or 122% of budget. The City should be at 100% collected. • Building Permit Fees for 08 -09 was $61,192 or 72% of budget. _ The City should be at 100% of d% budget. • Water and sewer revenues were $4,188,148 or 94.09% of budget. The City should be at 100% of revenue. • Fuel cost per gallon was $2.04 in June. • Property taxes collected as of June 30 were 100% of budget. • For the year June 30, 2009, expenditures were 95.61% of budget in the general fund and 94.84% in water /sewer fund. Motion by Council Member Joey Tart and seconded by Council Member Galbreath to accept the financial report. Motion unanimously approved. ADMINISTRATIVE REPORTS Motion by Council Member Galbreath and seconded by Council Member Turnage to accept the Administrative Reports. Motion unanimously approved. ITEMS FOR DECISION CONTINUED Acceptance of (PAL) NFL Football Grant Manager Autry explained that the Council is being asked to consider accepting a Police Athletic League (National Football League) NFL Grant to purchase concession equipment to help the PAL football programs. i The City is scheduled to receive $7,000.00 in grant revenues. The grant does not require a cash match. Upon acceptance, this grant will become effective August 11, 2009, and will continue until September 30, 2009. PAL received NFL grant money from the National Association of Police Athletic /Activities League in 2007 to help with the football programs. The amount received in the past was for $8,500.00 and was a non cash match. A motion was made by Council Member Galbreath and seconded by Council Member Joey Tart to authorize the Police Department to accept the National PAL NFL Grant in the amount of $7,000.00 and approve budget amendment #2. Motion unanimously approved. A copy of Budget Amendment #2 is incorporated into these minutes as Attachment #4. Adoption of Dunn Logo/Brand Design Mr. Autry explained that the DACC Marketing Committee along with representatives from the City of Dunn, Dunn Tourism Authority, Downtown Development Committee and Chamber members have been working with a consulting firm for several months to propose a new unified Logo/Brand for these agencies to use. It does allow each agency to use their distinct tag line, which is flexible depending on the occasion that would warrant a tag line change. Mr. Autry explained that the architectural design on the logo could represent the General Lee Museum, Howard I -louse or other architectural building within the City. All tag lines will begin with the word "Where" and end with the word "Matters ". The tag line proposed for the City is "Where Community Matters ". There were approximately forty (40) people on this committee. Council Member Galbreath questioned if representation from all segments of the community of Dunn was included on this committee. Council Member Turnage responded yes, representation from varied segments of the community was included on this committee. Mayor Harris suggested that the City of Dunn tag line read "Where Livability Matters ". The lead organizations in this logo design consisted of DACC and Dunn Tourism Authority. Mayor Pro Tom Robinson suggested that the City of Dunn tag line read "Where Communities Matter ". Mayor Harris suggested adopting the design but give the Council members time to think about the tag line they would like to use. He reminded them that the tag line must begin with the word "Where" and end with the word "Matters ". Motion by Council Member Joey Tart and seconded by Council Member Turnage to adopt the Dunn/Logo Brand Design with the ability to change the tag line. Motion unanimously approved. 484 EXECUTIVE REPORTS With reference to additional streets being added to the 2009 paving list, Mayor Pro Tom Robinson stated that the Council needs to give serious consideration to upgrade the paving at the PAL Center. Mayor Harris stated that will be done. With no further business to discuss, a motion was made by Council Member Maness and seconded by Council Member Turnage to adjourn the meeting at 7:46 p.m. Motion unanimously approved. Attest: Debra G. West City Clerk ,,Jill,,,,, ��e ,, CITY ox, r' CORpo `. Gz �'�► R = O S FA L Oscar N. Harris � � Mayor 6