03152007go
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Special Call Meeting on Thursday, March 15, 2007, at
10:00 a.m. in the Dunn Municipal Building. Present was Mayor J. Dal Snipes, Mayor Pro Tern
Donnie Olds, Council Members Buddy Maness, Bryan Galbreath, Billy Tart, Billy R. Godwin, Jr.
and Joey Tart. Also present was City Manager Ronnie Autry, Human Resources Officer Moses
Gallion, Fire Chief Austin Tew, City Planner Steven Neuschafer, City Attorney P. Tilghman Pope,
City Clerk Debra West, and Daily Record Reporter Steve Reed.
l INVOCATION
\� Mayor Snipes opened the meeting at 10:05 a.m. and asked Council Member Maness to give the invocation.
Afterwards the Pledge of Allegiance was repeated.
All items for Discussion and/or Decision were tabled at the March 1, 2007 regular Council meeting.
Motion was made by Mayor Pro Tem Olds and seconded by Council Member Maness to take all items of
business off the table Motion unanimously approved.
ITEMS FOR DISCUSSION AND /OR DECISION
MACHINE AND WELDING
DEMOLITION AND PROPOSED
PARKING LOT —100 BLOCK OF
E. EDGERTON STREET
Mayor Snipes explained that he. along with Manager Autry, Planner Neuschafer and John Snipes of the
Dunn Area Chamber of Commerce, met with the Aldredge family (which donated this property to the City
of Dunn) to present the City's proposal for a parking lot.
Manager Autry and Mayor Snipes stated that the Aldredge family was very receptive to the idea of
constructing a downtown parking lot. They volunteered financial assistance to make additions to the green
space, particularly a bronze welding statute on the corner of Railroad and Edgerton. The parking lot would
consist of 38 parking spaces. Bricks from the demolition of the Machine Welding Building would be
cleaned and re -used to erect a wall around the perimeter of the parking lot as well as using a portion of the
brick in the adjacent alleyway.
Motion by Mayor Pro Tern Olds, seconded by Council Member Godwin to proceed with the demolition of
the Machine and Welding building owned by the City of Dunn and proceed with the site preparation to
erect a parking lot. Motion unanimously approved.
MCKAY HOUSE DISPOSITION
100 ° i BLOCK OF E. DIVINE STREET
City Attorney Pope explained that before the Council is a draft of a proposed option for Historic
Preservation Foundation of NC to purchase the McKay House. At the March 1, 2007 City Council
meeting, this item was tabled and he was directed to investigate two apparent proposals that were put on the
table; one being from Harnett County and the other from Preservation NC.
Attorney Pope contacted County Manager Neil Emory to inquire about Ms. Crudup, who appeared before
the Council at the March 1, 2007 meeting on behalf of Harnett County. Mr. Pope explained that Mr.
Emory advised him that Ms. Crudup had no authority or directive to appear before the Dunn City Council
on behalf of Harnett County. Any comments made by her were on her own accord. Mr. Emory informed
Mr. Pope that the County had no interest in acquiring the McKay House and no interest in appropriating
monies to renovate it.
Attorney Pope stated that Mr. Emory informed him that the Historic Commission that the County is
forming is not complete, but once it is complete, the primary purpose of that Commission is to identify and
locate historic properties in Harnett County and/or create historic districts within the County and /or to
recommend ordinances and zoning to the Planning Board and the County Commissioners that might assist
in the preservation of historic property but not to acquire properties, renovate, and maintain them by the
County.
1 Attorney Pope stated that the only proposal on the table is to negotiate with Preservation NC. Taking into
consideration the comments made by the City Council at the last Council meeting, Mr. Pope and Mr.
Ruedrich exchanged correspondence and the following proposal with Preservation NC is being presented:
• The City of Dunn will grant an option to Preservation NC to purchase this property from the City
• Preservation NC will market the property to locate a buyer
• Preservation NC plans to ask $60,000 for the McKay House
• The City of Dunn will receive 50% of the net sales proceeds
• The City of Dunn will keep the twenty foot strip of land adjacent to the Library provided that the
National Historic Registry has no objections
• The City will incur expenses of an amount not to exceed $4,000 to stabilize the structure (roof
repair, clean-up inside, stabilize front column)
209
City has the option to let Mr. Ruedrich oversee the repairs at no cost
Once the property sells, the City will recoup costs for stabilizing the property
If Mr. Ruedrich proposes to sell the property for less than $50,000, Council approval will be
required
10:20 a.m. — Council Member Billy Tart arrived.
Motion by Council Member Joey Tart, seconded by Council Member Billy Tart to approve an option to
Historic Preservation Foundation of North Carolina, Inc. to purchase the McKay House described in the
Harnett County Registry as all of the real property in Book 2022, Page 298. Motion unanimously
approved. A copy of the Option to Purchase Real Property for Historic Preservation is incorporated into
these minutes as Attachment #1.
SOLID WASTE CONTRACT
Manager Autry stated that the current solid waste contract will expire June 30, 2007. He contacted
managers from surrounding municipalities to receive cost comparisons for household pickup and found that
local municipalities are paying $5.55 to $9.29 per household per month. Those who are billed $5.55 also
have an additional fuel surcharge to pay. The City of Dunn is presently paying $5.15 per month with no
fuel surcharge added.
He stated that none of the other surrounding municipalities have a clause in their contract as Dunn does,
which allows for a deduction of $5.00 per unit, from the monthly service fee, if service is not received
within their prescribed time.
Mr. Autry spoke with representatives of Republic Waste Services several times with regard to the current
garbage contract. They have been very receptive in working with the City to exercise the option of
extending the contract for an additional three (3) year period.
The following items have been discussed:
1. PRICE INCREASE : CPI based on February 2007 which is projected
to be approx. 2.1 %. Presently the cost per household is $5.15.
2. EQUIPMENT: Letter will be submitted confirming delivery of anew
household garbage truck to be used in the City of Dunn.
r�
3. PENALTY : Republic Waste is requesting the penalty remain at $5.00 due to the
fact the penalty is almost one (1) month's charge for the pickup. / \
Additional discussion was held about the service and price provided by Republic Waste Services during the
current contract term.
Mr. Autry recommended renewing the contract based on price comparisons and service of surrounding
municipalities.
Discussion was held about securing the contract for an additional five year period since the City only pays
a yearly CPI increase compared to the rates paid by surrounding local municipalities. Republic Waste
prefers a five year contract.
Motion by Mayor Pro Tem Olds, seconded by Council Member Joey Tart to approve the solid waste
contract with Republic Waste Services for an additional five year period provided the City Manager will
address any problems that exist as it relates to the contract.
Attorney Pope explained that the motion on the table authorizes the City Manager to make an offer to
Republic Waste for a five year contract on certain terms and conditions rather than authorizing the
extension that is already allowed. Mr. Pope suggested that the Council approve a three year extension and
allow Republic Waste to propose an additional two year amendment to the contract with specific terms and
conditions at a cost based on the yearly CPI and bring this recommendation back to the Council for
consideration.
Mayor Pro Tem Olds withdrew his motion
Motion by Mayor Pro Tem Olds, seconded by Council Member Joey Tart to approve the 3 year extension
for the solid waste contract between the City of Dunn and Republic Waste Services and allow Manager
Autry to negotiate a 2 year amendment to the contract.
Discussion was held about Republic Waste informing Mr. Autry of their intent to provide new equipment
for the City of Dunn in addition to a new residential truck.
Council Member Maness asked that Manager Autry obtain a commitment in writing, from Republic Waste,
documenting the type of additional new equipment they will provide for the City of Dunn.
Motion unanimously approved.
210
I
OTHER REPORTS
Manager Autry reported that Highway 421 and Broad Street have reopened. This project is nearing
completion. In conjunction with this project, he stated that the Council will need to decide upon
proceeding with the installation of gabions in the area between Cumberland and Divine.
Mayor Snipes, Manager Autry, Recreation Director Hudson, Engineer Ed Powell and Architect Senell met
at the Civic Center yesterday to look at the structural make -up of this building as it relates to the proposal
presented at the budget retreat.
Mayor Snipes reported that he recently met with Mac Campbell, Board member of DOT, to request that he
follow -up on the status of a traffic light at Erwin Road and Tilghman Drive. Mayor Snipes received a letter
from Mr. Campbell advising that funding will be secured at the April DOT meeting to install this traffic
light.
With no further business to discuss, the meeting was adjourned at 10:58 a.m.
Attest:
41a 'a woJ
Debra G. West
City Clerk
CITY pF' %,
° GORPO h , O
9 :Z:
q T `SEAL
% CA ROL��.`
1111, 00N
c. nipes
Mayor