08032006154
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Thursday, August 3, 2006, at 7:00
p.m. in the Dunn Municipal Building. Present was Mayor J. Dal Snipes, Pro Tem Donnie Olds,
Council Members Buddy Maness, Bryan Galbreath, Billy Tart, Billy R. Godwin, Jr. and Joey Tart.
Also present was City Manager Ronnie Autry, Human Resources Officer Moses Gallion, Fire Chief
Austin Tew, Interim Police Chief BP Jones, Major Morry Denning, Assistant Public Works Director
Billy Addison, City Planner Steven Neuschafer, City Attorney P. Tilghman Pope, Finance Director
Renee' Daughtry, Recreation Director Perry Hudson, Accountant Debbie Williams, PAL Director
Rodney Rowland, Officer Jimmy Pope, Summer Intern Keith Williams, Administrative Assistant
Melissa Dudley and Daily Record Reporter.
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INVOCATION
Mayor Snipes opened the meeting at 7:00 p.m. and asked Council Member Billy Tart to give the
invocation. Afterwards the Pledge of Allegiance was repeated.
AGENDA ADJUSTMENT
Motion by Council Member Godwin, seconded by Mayor Pro Tem Olds to adopt the August 3, 2006
meeting agenda with changes, if any, as listed below.
Items Added to the Agenda under ' Items forDecision ":
• Temporary Street Closing — Portions of E. Broad Street and S. Wilson Avenue
• Set Date for Special Call Meeting to conduct a Public Hearing for Community Development
Block Grant - Economic Development Program
Agenda Items Removed:
• none
PUBLIC COMMENT
Mayor Snipes opened the floor for a (30) minute public comment period. Hearing no comments, the public
comment period was closed.
CONSENTITEMS
The following items were considered by Council:
Minutes - Special Call/Downtown Municipal Service District -June 26, 2006
Minutes -July 6, 2006
Minutes - Continued Meeting Minutes /July 12, 2006
Minutes - Continued Meeting Minutes /July 17, 2006
Budget Amendments - #6 - #7 — A copy of budget amendments #6 - #7 are incorporated into these minutes
as Attachment #1.
Motion by Council Member Godwin, seconded by Council Member Maness to approve all consent items
with an amendment to the Minutes of June 26, 2006 to reflect that Attorney Pope was absent. With
corrected minutes, motion unanimously approved.
ITEMS FOR DECISION
APPOINTMENT OF CITY MANAGER
AND CONFIRM CONTRACT
Mayor Snipes opened the floor for discussion.
Council Member Joey Tart stated that he would like to make certain continents concerning Mr. Autry's
4 / appointment as City Manager. He explained that this Council went through a very lengthy and thorough
search for the best man that they could possibly find for the City Manager of the City of Dunn. The Council
reviewed more than thirty applications which were narrowed down to the top seven. Of the seven, two
declined interviews. The Council interviewed the top five candidates from various states. The Council
interviewed some great candidates. All candidates interviewed had the abilities, attributes and
professionalism to be the City Manager for the City of Dunn. He credited the Council in joining together to
find the best person. No one had any preconceived ideas of who this person would be. The Council went
into this search with a very open mind. He stated that the decision was unanimous among all the Council
Members.
Motion by Council Member Joey Tart and seconded by Mayor Pro Tem Olds to appoint Ronald D. Autry
as City Manager of the City of Dunn with the acceptance of the contract that has been prepared by City
Attorney Pope. Motion unanimously approved.
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Oath of office: City Manager
Mayor Snipes administered the oath of office to Ronald D. Autry.
City Manager Autry expressed his appreciation for this appointment.
Oath of Office: Interim Police Administrator
Mayor Snipes administered the oath of office to BP Jones.
Chief Jones expressed his gratitude for this appointment.
AUTHORIZE PLACEMENT OF "WELCOME TO DUNN" SIGN
Manager Autry explained that the Chamber of Commerce has been working with city staff to find a
desirable location for a "Welcome to Dunn" sign for the last seven plus years. After an extensive search
and the assistance of City Planner Neuschafer, a piece of property, owned by the City of Dunn, has been
found along US 421 in a wooded area 150' west of the entrance into Briarcliff Subdivision. The Chamber
is requesting that the City complete the site preparation for placement of the sign.
Motion by Mayor Pro Tem Olds, seconded by Council Member Billy Tart to authorize the placement of a
"Welcome to Dunn" sign on city property along US 421 (West Cumberland Street) and to authorize the
Public Works Department personnel to prepare the site for the sign. Motion unanimously approved.
BOARD APPOINTMENT — ABC BOARD
Currently there is one vacancy on the Dunn ABC Board. This appointment will serve the remaining term
of Lewis Bell ending June 30, 2007. Applications have been submitted by Helen Blue Alspaugh and
Anthony O. Moods.
Motion by Council Member Galbreath, seconded by Council Member Joey Tart to appoint Helen Blue
Alspaugh to the ABC Board with a term expiring June 30, 2007. Motion unanimously approved.
TEMPORARY STREET CLOSING
Manager Autry stated that the Harnett County Youth Services Department is requesting that the 600`"
block of E. Edgerton Street from N. Washington to N. Wilmington be closed from 11:00 a.m. — 3:00 p.m.
on Saturday, August 26, 2006 to hold a community involvement event called Saturday Before School
Starts.
Motion by Council Member Galbreath, seconded by Council Member Maness to approve the temporary ^ l
street closing for the 600" block of E. Edgerton Street from N. Washington Avenue to N. Wilmington
Avenue from 11:00 a.m. — 3:00 p.m. on Saturday, August 26, 2006. Motion unanimously approved.
AWARD CONTRACT FOR HWY 421/BROAD STREET
DRAINAGE IMPROVEMENTS
City Manager Autry explained that this is a long overdue project. Three bids were received on July 12,
2006 with regard to the drainage project for Highway 421/Broad Street improvements. A summary of the
bids are as follows:
• Wm J. Keller & Sons Construction Corp. $ 869,850.65
• Mountain Creek Contractors, LLC $1,033,950.00
• Lanier Construction Co., Inc. $1,114,908.90
The project includes 3 parts and the low bidder's total for each part is as follows:
• Part A — Highway 421 Crossing $427,616.50
• Part B — Storm Drainage Extension $243,763.75
• Part C— Broad Street Crossing $198,470.40
Mr. Autry explained that the project cost is considerably higher than first projected. The Department of
Transportation is reviewing these costs and will be contributing to this project.
Mr. Autry recommended that the Council accept the low bid submitted by Wm. J. Keller & Sons.
Discussion was held about the funding that the City will receive from the Department of Transportation.
Motion by Council Member Godwin and seconded by Council Member Billy Tart to award Wm. J. Keller
& Sons the contract for Hwy 421/Broad Street Drainage Improvements at a price of $869,850.65.
Mayor Snipes entertained further discussion.
Council Member Godwin stated that the City has needed this project for a long time. There may be a
disruption on Cumberland Street for a few weeks; however, the end result will be an extensive drainage
improvement to alleviate flooding in the Tyler Park area.
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Mayor Pro Tern Olds asked Mr. Autry which area will be most impacted by this project. Mr. Autry
responded that the area north of Kim's Barbecue will notice a considerable improvement in the drainage as
well as the Hospital Pharmacy area.
Motion unanimously approved.
CAPITAL PROJECT ORDINANCE/BUDGET
HIGHWAY 421 AND BROAD STREET
DRAINANGE IMPROVEMENTS
Motion by Mayor Pro Tern Olds, seconded by Council Member Godwin to approve the Capital Project
Ordinance and Budget Amendments #1 through #3 for the Highway 421/Broad Street Drainage
Improvement Project. Motion unanimously approved. A copy of the Highway 421 /Broad Street Drainage
Improvement Capital Project Ordinance (02006 -04) and budget amendments #1 through #3 is
incorporated into these minutes as Attachment #2.
ACCEPTANCE OF FINANCING PROPOSAL
POLICE CARS
Requests for financing proposals were submitted to all approved financial institutions for the purchase of
three (3) new patrol cars, one (1) new animal control truck, three (3) prior program cars to be utilized as
patrol cars, and all necessary equipment, i.e. police packages, etc., to equip the above mentioned vehicles.
The estimated cost of this equipment is $110,300. This purchase was approved in the WY 2006 -2007
budget.
The proposals received are as follows:
Financial Institution
Term
Rate
Origination Fee
Annual Pavments
New Century Bank
5 yrs.
4.00%
none
$24,817.13
First Citizens Bank
5 yrs.
4.08%
$500.00
$24,832.08
BB & T
5 yrs.
4.14%
none
$24,873.90
Manager Autry recommended that the financing be awarded to New Century Bank
Motion by Council Member Maness and seconded by Council Member Joey Tart to award the financing
bid to New Century Bank at a rate of 4.0 %, with five (5) annual payments in arrears of $24,817.13.
Motion unanimously approved.
ACCEPTANCE OF POLICE ATHLETIC
LEAGUE (JCPC) GRANT
The Dunn Police Athletic League (PAL) has been awarded the Juvenile Crime Prevention Council Grant.
The grant was awarded to allow PAL to hire two part-time instructors, purchase materials for the nutritional
program, and to further enhance the existing educational programs currently in place.
The City is scheduled to receive $11,028 in grant revenues. The local match requirement is being satisfied
by an In -Kind match, which correlates with existing appropriations in the approved 2006 -2007 budget. No
additional City funds are required.
Upon acceptance, this grant will become effective July 1, 2006, and will continue until June 30, 2007.
Motion by Council Member Galbreath, seconded by Mayor Pro Tem Olds to accept the Police Athletic
League JCPC Grant in the amount of $11,028 and to approve budget amendment #4. Motion
unanimously approved. A copy of budget amendment #4 is incorporated into these minutes as
Attachment #3.
ACCEPTANCE OF POLICE ATHLETIC LEAGUE
TEEN CREVIE PREVENTION GRANT
The Dunn Police Athletic League has been awarded the Teen Crime Prevention Grant. This grant is to
support service - leaming projects planned and implemented by youth who identify needs and create projects
to address or prevent crime, violence, and drug abuse in their schools and communities. This grant is
intended to encourage and promote crime prevention, community service, and civic responsibility.
The City has received $500.00 in grant revenues. These funds will be used to provide workshops for 20+
youth that will participate in service - learning projects.
Upon acceptance, this grant will become effective July 1, 2006 and will continue until September 30, 2006.
Motion by Council Member Joey Tart and seconded by Council Member Maness to accept the Police
Athletic League Teen Crime Prevention Grant and to approve budget amendment #5. Motion
unanimously approved. A copy of budget amendment #5 is incorporated into these minutes as
Attachment #4.
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TEMPORARY STREET CLOSING
PORTIONS OF E. BROAD STREET
AND S. WILSON AVENUE
A request has been received from the Economic Development Committee of the Dunn Area Chamber of
Commerce requesting that the 100'" block of S. Wilson Avenue and the 200' block of E. Broad Street be
closed from 5:00 p.m. — 10:00 p.m. on Thursday, August 31, 2006, for an event called Boogie Down on
Broad Street.
Motion by Council Member Galbreath, seconded by Council Member Billy Tart to approve the temporary
street closing of the 100" block of S. Wilson Avenue and the 200 block of E. Broad Street for a family fun
night event, Boogie Down on Broad Street on Thursday, August 31, 2006 from 5:00 p.m. — 10:00 p.m.
Motion unanimously approved.
SET DATE FOR SPECIAL CALL MEETING
TO CONDUCT A PUBLIC HEARING FOR A
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
ECONOMIC DEVELOPMENT PROGRAM
Manager Autry explained that this public hearing is required by the CDBG program. This will be one of
two public hearings to be held for this project. The project will entail the construction of a new water tank
in the areas of Edgerton Industrial Parks I and II near the Food Lion Warehouse.
Motion by Council Member Maness, seconded by Mayor Pro Tern Olds to set a Special Call Meeting date
to conduct a Public Hearing for a CDBG Economic Development Program for Tuesday, August 15, 2006 at
7:00 p.m. in the Dunn Municipal Building. Motion unanimously approved.
Council Member Godwin and Mayor Snipes both advised they will be absent for this meeting.
ADMINISTRATIVE REPORTS
Motion by Council Member Galbreath and seconded by Council Member Billy Tart to approve the
Administrative Reports. Motion unanimously approved.
EXECUTIVE REPORTS
Council Member Maness affirmed that the Council was in complete agreement when they offered Mr.
Autry the City Manager position. He was the best person for the job and they are very proud that he
accepted the job offer.
Mayor Pro Tern Olds concurred with Mr. Maness in congratulating Mr. Autry.
Council Member Galbreath congratulated Mr. Autry. He stated that Mr. Autry has done a fine job thus far
and he is looking forward to a long lasting working relationship with him. He also congratulated Police
Officer Robert Broome in his appointment to the E- Citation Advisory and Policy Board in Raleigh. The E-
Citation system is operated by the State's Criminal Justice Information Network which allows the police
officers to enter information to issue citations from their laptop computers in their police cruisers. Also
Officer Broome will be training seven (7) more Police Officers in Dunn to enable them to use this system
as well; bringing the number of officers trained in Dunn to ten (10).
Council Member Joey Tart congratulated Mr. Autry; adding that he had very high expectations.
Council Member Billy Godwin expressed his excitement about Mr. Autry's new role. He is looking
forward to Mr. Autry's long term in his role as City Manager.
Council Member Billy Tart stated that he has thoroughly enjoyed working with Mr. Autry thus far and he
looks forward to working with him in the future.
City Attorney Tilghman Pope stated that Mr. Autry was Interim City Manager approximately four and one-
half (4 1/2) years ago and recruited him as City Attorney. He has enjoyed working with Mr. Autry, the
City Council and the City staff on a daily basis. He looks forward to working with Mr. Autry for many
more years to come.
Mayor Snipes thanked everyone for coming out in support of Mr. Autry. He read a letter from St. John
Missionary Baptist Church thanking the Council for allowing street closures to hold an "Out of School
Block Party".
Mayor Snipes thanked Council Member Joey Tart, who left his family on vacation to travel 2 %: hours to
attend tonight's Council meeting in support of Mr. Autry. He commented on the number of quality
applicants that were received for the City Manager position and the quality of the people that were
interviewed. Applicants commented on how clean the City was.
Mayor Snipes stated that he came to have a better appreciation for Mr. Autry's experience and what he
could do for this job in mid February when the budget process started. It gave him a greater understanding
and appreciation on Mr. Autry's ability and how he works with his employees and department heads. He
stated that he was proud that Mr. Autry was the City Manager and he looks forward to working with him;
going forward in the future and promised that he would support him 100 %.
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With no further business to discuss, the meeting was adjourned at 7:55 p.m.
*Minutes typed by City Clerk Debra G. West
Attest:
Debra G. West
city Cleric
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