01082013KM
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Tuesday, January 8, 2013, at 7:00
p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Bryan
Galbreath, Council Members Buddy Maness, N. Carnell Robinson, Billy Tart, Chuck Turnage and
Billy Barfield. Also present was City Manager Ronnie Autry, Assistant City Manager Steven
Neuschafer, Finance Director Mark Stephens, Public Works Director Billy Addison, Public Utilities
Director Dean Gaster, Chief Building Inspector Mike Blackmon, Planning Director Samantha
Wullenwaber, Police Chief B.P. Jones, Recreation Director Perry Hudson, Human Resources
Director Anne Thompson, Librarian Mike Williams, City Engineer Michael Goliber, City Attorney
P. Tilghman Pope, City Clerk Debra West, and Daily Record Reporter Brian Haney.
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m. and asked Police Chaplain Reverend Roy Johnson to give
the invocation. Afterwards, the Pledge of Allegiance was repeated.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Mayor Pro Tem Galbreath and seconded by Council Member Maness to adopt the January 8,
2013 meeting agenda with changes, if any, as listed below.
Items Added to the Agenda:
• none
Agenda Items Removed:
• none
Motion unanimously approved.
PRESENTATIONS
Presentation of Advanced Certification -
Sgt. Jeffrey Williams
Mayor Harris and Police Chief Jones presented the Criminal Justice Education and Training Standards
Commission Advanced Law Enforcement Certificate to Sgt. Jeffrey Williams.
PUBLIC COMMENT PERIOD
Mayor Harris opened the floor for a (30) minute public comment period.
Hearing no comments, the public comment period was closed.
*Mayor Harris recognized members of the DAV Chapter 74 in the audience and moved Item #10
(Consideration of Community Service Contribution to Harnett County Disabled American Veterans
Chapter 74) to Item #4 on the printed agenda.
ITEM FOR DECISION
Consideration of
Community Service Contribution to
Harnett County Disabled American
Veterans Chapter 74
A letter was received from Commander Samuel Reid of the Harnett County Disabled American Veterans
(DAV) Chapter 74, officially requesting a donation of $5,000 or any financial donation from the City of
Dunn to help the DAV continue their work for veterans.
The City donated $1,000 to this organization in October of 2011.
Motion by Council Member Barfield and seconded by Council Member Turnage to approve a contribution
of $1,000.00 to Harnett County DAV Chapter 74. Motion unanimously approved.
Mayor Harris opened public hearings at 7:17 p.m.
PUBLIC HEARING
USDA Loan Application
Purchase of Police Vehicles
Mayor Harris stated that the public has been notified that the Dunn City Council will receive comments
concerning the City's desire to secure a loan from the United States Department of Agriculture, Rural
Development to obtain sufficient funds to secure a loan and grant for the purchase of five (5) to eight (8)
vehicles for the Police Department.
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He stated that the public hearing is the opportunity for the Council to hear comments and opinions from the
public to include any party for or against the proposed loan application.
The public hearing was duly advertised on December 27, 2012.
Mayor Harris asked if there was anyone present who wished to speak for or against this loan application.
Hearing no comments, Mayor Harris closed the public hearing at 7:19 pm.
Minutes — Council considered approval of minutes of the December 11, 2012 City Council meeting.
Surplus Resolution — Council considered approval of a Resolution Authorizing the Disposition of Personal
Property by electronic means through www.GovDeals.com. A copy of Surplus Resolution (R2013 -01) is
incorporated into these minutes as Attachment #1.
Motion by Council Member Billy Tart and seconded by Council Member Maness to approve all consent
items. Motion unanimously approved.
ITEMS FOR DECISION
Authorization to Apply for
RBEG Grant to Supplement
N. Magnolia Avenue Funding
Manager Autry stated that City staff is seeking approval to request up to $75,000 in matching funds from
the USDA to assist with funding the improvements on N. Magnolia Avenue. This section of Magnolia
Avenue was not included in the original downtown project; however with excess funds expected from the
original project combined with USDA funds, this additional enhancement can be completed. This project
will be let for bid in approximately sixty (60) days.
The downtown revitalization project on Broad Street is complete; however, the intersection with Magnolia
Avenue needs to be reworked to function properly and while tying in with Magnolia Avenue, the City
would benefit from improvements on Magnolia Avenue. A water line was replaced on this street last year
and a temporary asphalt patch was done to allow time for funding. The street is presently in poor
condition.
This grant would save the City $75,000 since the overall budget is just at $150,000 for work between
Cumberland and Edgerton Streets.
Motion by Mayor Pro Tern Galbreath and seconded by Council Member Billy Tart to authorize the City
Manager to endorse the necessary documents to submit the grant application. Motion unanimously
approved.
Discussion was held about the penalty clause in the original Downtown Revitalization contract. Those
penalties have been in place since the beginning of September at $600 per day. Once the contractor,
Burney and Burney, completes the punch list, the City staff will meet with them and determine the exact
amount of all penalties.
Approval of Pledge and
Naming Rights Agreements —
Tyler Park Project
City Attorney Pope stated that the Council previously approved a resolution establishing the level of
pledges in exchange for the naming rights of various different facilities at Tyler Park As part of the
resolution, the Council approved the Pledge and Naming Rights Agreement.
Attorney Pope stated that the Council is being asked to approve the following Pledge and Naming Rights
Agreements:
Donor Pledge Amount Proposed Name to Display
Dunn Area Boosters $100,000 Red Lambeth Field
Erica and Trent Parker $ 25,000 Cullen Reece Parker Splash Pad
Bill Graham $100,000 Greenwaves Field
Motion by Council Member Maness and seconded by Council Member Tumage to approve the Pledge and
Naming Rights Agreements as proposed. Motion unanimously approved. A copy of the Pledge and
Naming Rights Agreements are incorporated into these minutes as Attachment #2.
Mayor Harris stated that additionally, $450,000 in pledges of $5,000 and $10,000 amounts have been
submitted to the Finance Director. Recreation Director Perry Hudson stated that an additional $50,000 has
been verbally pledged as well.
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Approval of Application and
Confidentiality Agreement between
The Miracle League and the
City of Dunn
City Attorney Pope explained that the Council is being asked to approve the Application and
Confidentiality Agreement with The Miracle League which will enable the City of Dunn to become an
official Miracle League Member.
Constructing a Miracle Field is part of Phase Il of the Tyler Park Project. A Miracle Field will bring
baseball to children and young adults regardless of their abilities.
Attorney Pope explained that by signing the confidentiality agreement, the City cannot share information to
non - league members.
Recreation Director Hudson explained that naming rights can be assigned to the Miracle Field.
The membership fee is $500.00 and the annual membership fee of $500 will be paid annually from the
Parks & Recreation funds.
Motion by Mayor Pro Tem Galbreath and seconded by Council Member Billy Tart to approve the
Application and Confidentiality Agreement between The Miracle League and the City of Dunn. Motion
unanimously approved. A copy of the Application and Confidentiality Agreement is incorporated into
these minutes as Attachment #3.
Consideration of Resolution Accepting
Donation of Certain Real Property —
415 S. Magnolia Avenue
PIN #1516 -65- 4531.000
PARCEL #02151611170007
City Attorney Pope explained that the Council is being asked to adopt this resolution accepting donation of
a vacant lot located at 415 S. Magnolia Avenue and owned by Fredrick Williams. Mr. Williams has
offered to donate this lot free and clear of all claims other than the City's claims for demolition expenses
and weedy lot fees.
At the August 10, 2010 Council meeting, an Ordinance Directing the Building Inspector to Demolish the
Dwelling at 415 S. Magnolia Avenue was adopted and the same demolished.
_ Current Tax Value for this vacant lot is $7500.00. Current fees owed the City of Dunn are $6701.08 for
demolition cost, $938.28 accrued interest, and $450.00 for weedy lot fees.
Attorney Pope explained that by Mr. Williams offering to sign over the title to the City in exchange for
claims owed to the City, it would save the City the cost to foreclose on the property in attorney fees, court
costs, etc. Mr. Pope added that this resolution does make the offer contingent upon him doing a title search
to make sure the title is clear.
Motion by Council Member Robinson and seconded by Council Member Barfield to adopt the Resolution
Accepting the Donation of Certain Real Property — 1 lot located at 415 S. Magnolia Avenue — PIN #1516-
65- 4531.000 — PARCEL #02151611170007. Motion unanimously approved. A copy of Resolution
(R2013 -02) Accepting the Donation of Certain Real Property is incorporated into these minutes as
Attachment #4.
Set Budget Retreat Date
FY 2013 -14
The Budget Retreat for Fiscal Year 2013 -2014 is tentatively scheduled for Friday, March 1, 2013 in the
Football Field House on the campus of Campbell University in Buies Creek, NC. This Budget Retreat will
prioritize goals of the City and how to accomplish them for FY 13 -14.
Motion by Council Member Billy Tart and seconded by Council Member Turnage to set the Budget Retreat
date as March 1, 2013 at the location stated above. Motion unanimously approved.
Board Appointment -
Planning Board
With no objections, Mayor Harris deferred this item of business.
Board Appointment -
Dunn Area Tourism Authority
Manager Autry explained that House Bill 988 (Averasboro Township TDA Changes) has been filed and is
scheduled to be approved in January 2013 to increase the Board of the Dunn Area Tourism Authority from
seven (7) members to nine (9) members and will include an appointment from the Dunn City Council.
It is recommended to appoint Council Member Billy Tart.
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Motion by Mayor Pro Tem Galbreath and seconded by Council Member Turnage to appoint Council
Member Billy Tart as Council representative on the Dunn Area Tourism Authority with a term expiring on
December 31.2015.
Mayor Harris asked Attorney Pope if Council Member Billy Tart should recuse himself from voting on this
appointment. Attorney Pope responded that this appointment is similar to a Council representative being
appointed as liaison to an advisory board and unless Council Member Tart feels compelled to recuse
himself, this does not constitute a conflict of interest since this appointment is being made as representative
of this governing body on the Tourism Board pursuant to General Statute.
Motion unanimously approved.
ITEMS FOR DISCUSSION
AND /OR DECISION
Financial Report
Finance Director Mark Stephens provided the following financial report for the period ending November
30, 2012:
• As of November 30, 2012, the City had $2.OM in cash in the General Fund and $2.1M in the
Water -Sewer Fund. In November of 2011 the City had $13M in the General Fund and $2.6M in
the Water -Sewer Fund.
• Investment earnings are in the .15 % -.08% range.
• Building permit fees were $39,176 or 87.06% of budget. Benchmark for this month is 41.67% of
budget.
• Water and sewer revenues were $1,880,680 or 40.75% of budget. Benchmark for this month is
41.67% of budget.
• Average fuel cost in November for unleaded was $2.90 per gallon and diesel was $3.38 per gallon.
The City budgeted $3.35 per gallon.
• Sales tax revenue was $481,551 or 35.40% of budget. Benchmark for this month is 33.33% of
budget.
• Expenditures were 39.97% of budget in the General Fund and 36.91% of budget in the Water and
Sewer fund. The benchmark for this period is 41.67% of budget.
ADMINISTRATIVE REPORTS
Motion by Mayor Pro Tem Galbreath and seconded by Council Member Billy Tart to accept the
Administrative Reports. Motion unanimously approved.
ANNOUNCEMENTS
The following announcements and/or comments were made.
Mayor Harris:
➢ Dunn Area Chamber of Commerce Annual Banquet will be held at the Dunn Shrine Center on
January 17, 2013 at 6:00 pm.
➢ City of Dunn offices will be closed on Monday, January 215` for Martin Luther King, Jr. Day.
➢ Annual Martin Luther King, Jr. Parade will be held on Monday, January 21, 2013 in Downtown
Dunn.
➢ Central Harnett Hospital in Lillington will officially open for business at 7:00 am on Friday,
January 18, 2013.
➢ Mid - Carolina Council of Governments Annual Dinner Meeting will be held on Thursday, January
31' at 6:30 pm in Harnett County (Location to be determined) — Please let Debbie or Melissa
know if you plan to attend.
➢ The next regular City Council meeting is scheduled for Tuesday, February 12, 2013 at 7:00 pm.
➢ He wished everyone a happy New Year.
➢ He read a thank -you letter from Manager Autry expressing his appreciation for the kindness
shown during the recent passing of his brother, Bobby Autry.
Council Member Maness:
➢ He wished everyone a happy and prosperous New Year.
➢ He thanked the City employees for all they do.
Council Member Robinson:
➢ He wished everyone a happy and prosperous New Year.
➢ He thanked all of the City employees for the service they provide.
➢ Harnett County NAACP will hold the Martin Luther King, Jr. breakfast on Saturday, January 19,
2013 at 8:00 am at the Dunn Community Building. Guest speaker will be Reverend Garland
Pierce, who is also a member of the NC House.
➢ He encouraged everyone to come out and participate in the Martin Luther King, Jr. Parade on
Monday, January 21, 2013. Parade line -up will start at 10:00 am across from The Daily Record
on Broad Street.
Mayor Pro Tem Galbreath:
➢ He wished the citizens a happy New Year.
➢ He thanked the City employees and department heads for all they do.
➢ He looks forward to a good year (2013).
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Council Member Billy Tart:
➢ He expressed appreciation to all City employees.
Council Member Tumage:
➢ He thanked all department heads for their leadership and all employees for their dedication and
hard work in getting the job done.
Council Member Barfield:
➢ Several street lights are not working. He has a list of (40) lights that are not working.
Closed Session
7:56 pm - Motionby Council Member Tumage and seconded by Council Member Billy Tart to enter closed
session in accordance with N.C. General Statute 143-318. 1 l(a)(4) to discuss matters relating to the location
or expansion of business in the area served by the City of Dunn. Motion unanimously approved.
8:20 pm — Closed Session ended.
Motion by Council Member Maness and seconded by Council Member Barfield to approve the closed
session minutes as recorded by City Attorney Pope. Motion unanimously approved.
With no further business to discuss, a motion was made by Council Member Barfield and seconded by
Council Member Tumage to adjourn the meeting at 8:21 p.m. Motion unanimously approved.
Attest:
Debra G. West
City Clerk
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