07102012239
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Tuesday, July 10, 2012, at 7:00 p.m.
in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tern N. Carnell
Robinson, Council Members Buddy Maness, Bryan Galbreath, Billy Tart, Chuck Turnage and Billy
Barfield. Also present was City Manager Ronnie Autry, Assistant City Manager Steven Neuschafer,
Public Works Director Billy Addison, Public Utilities Director Dean Gaster, Finance Director Mark
Stephens, Human Resources Director Anne Thompson, Chief Building Inspector Mike Blackmon,
Planning Director Samantha Wullenwaber, Police Chief B.P. Jones, Librarian Mike Williams, City
Engineer Michael Goliber, City Attorney P. Tilghman Pope, City Clerk Debra West and Daily
Record Reporter Brian Haney.
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m. and asked Police Chaplain Reverend Roy Johnson to give
the invocation. Afterwards, the Pledge of Allegiance was repeated.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Mayor Pro Tern Robinson and seconded by Council Member Tumage to adopt the July 10, 2012
meeting agenda with changes, if any, as listed below.
Items Added to the Agenda:
• none
Agenda Items Removed:
• Major Subdivision Final Plat Approval - Four Oaks Bank Park — (Explanation: Applicant is not
ready)
Motion unanimously approved.
PUBLIC COMMENT PERIOD
Mayor Harris opened the floor for a (30) minute public comment period.
Hearing no comments, the public comment period was closed.
Mayor Harris opened public hearings at 7:06 p.m.
PUBLICHEARINGS
Conditional Use Permit CU -02 -12
Tiger Investments of North Carolina LLC
PIN #1507 -42- 8614.000
566 E. Jackson Blvd.
Mayor Harris stated that this is a request for a Conditional Use Permit [Zoning Ordinance Article IX
Section 22 -461 (7) (i)] from Tiger Investments of North Carolina LLC. The conditional use will allow the
operation of an Electronic Gaming Operation (Internet Sweepstakes Cafe).
This request is to allow the operation of an Electronic Gaming Operation (Internet Sweepstakes Cafe) at
566 E. Jackson Blvd. The property is currently vacant.
This Public Hearing is an opportunity for the Council to hear sworn testimony and receive specific
evidence from the public to include any party for or against the request. During the deliberation for
decision, questions may only be asked to clarify previous testimony.
The public hearing was duly advertised on June 19th & 26b, 2012.
Mayor Harris yielded to City Attorney Pope.
City Attorney Pope introduced CU 02 -12 a request by Tiger Investments of North Carolina LLC for a
Conditional Use Permit to allow for the operation of an electronic gaming operation (intemet cafe). The
hearing on this matter is judicial in nature and will be conducted in accordance with special due process
safeguards. Attorney Pope asked that all persons who wish to testify in this case, approach the podium to
be sworn or give their affirmation.
Swearing -In:
City Attorney Pope administered oaths to:
Applicant Ken McGee
Planning Director Samantha Wullenwaber
Explanation of Proceeding
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Attorney Pope explained that testimony will first be given by City Planner Samantha Wullenwaber and
then from the applicant and their witnesses, and then from opponents to the request. Parties may cross -
examine witnesses after the witness testifies when questions are called for. If you want the Council to see
written evidence, such as reports, maps, or exhibits, the witness who is familiar with the evidence should
ask that it be introduced during or at the end of his or her testimony. Reports from persons who are not
present to testify will not be accepted. Attorneys who speak should not give factual testimony but may
summarize their client's case. Before beginning your testimony, please clearly identify yourself for the
record.
City Attorney Pope opened the hearing on Case #CU 02 -12 Conditional Use Permit Application and asked
for testimony from City Planner Samantha Wullenwaber.
Testimony from the Planner
Planner Wullenwaber asked that the documents contained behind tab #8 in the City Council packet which
includes the conditional use application, Planning Department staff report, statement of justification from
the applicant, business plan outline provided by the applicant, and a map of the property be entered as
evidence. (A copy of these documents entered as evidence for Case #CU 02 -12 Conditional Use Permit is
incorporated into these minutes as Attachment #1).
Mrs. Wullenwaber stated that this is a conditional use for the operation of electronic gaming, commonly
known as an internet cafe. It is located at 566 E. Jackson Blvd. within the Wal -Mart Shopping Center in
the section along Burke's Outlet, Sally's Beauty Supply and the Dollar Store. The building is
approximately 2000 sq. ft. and will require one parking space for every 200 sq. ft. There is ample parking
for this location. Everything surrounding the location is zoned Highway Commercial. This area is
identified as commercial in the 2030 Land Use Plan. All utilities are provided to this site. It is within the
city limits. The applicant is fully aware of the conditions that are already placed in the ordinance and those
conditions are the hours of operation are 8:OOam to 11:OOpm seven days per week. The applicant is aware
that they will need a privilege license and all applicable fees will have to be paid before they can open.
This location meets the 600ft separation rule between a dwelling and it is over 1/2 mile from another internet
cafe. The applicant provided a statement of justification and a business plan which outlines what he will be
doing at this location.
At the end of the City Planner's testimony, Attorney Pope asked if there were any questions of the City
Planner from the Council. None were heard
Attorney Pope asked if there were questions of the City Planner from any opponent /proponent. None were
heard.
Attorney Pope asked for testimony from the Applicant/Proponents.
Applicant, Mr. Ken McGee stated there are a couple of like businesses in town. His intent is to set the bar a
little higher than what it is set in Dunn with full-time security. In his opinion, this is the most perfect
location to have this kind of business with adequate parking and it's less likely of being robbed.
Attorney Pope asked the Council if they had any questions of the applicant/proponents.
Mayor Harris asked Attorney Pope if Mr. McGee offers full -time security, can that be made a condition of
the permit. Mr. Pope responded that the Council can ask the applicant if he will accept the condition of
full -time security.
Mayor Pro Tern Robinson questioned if any such restriction to provide full -time security is on any other
existing electronic gaming business in town. Mayor Harris responded that the Council has made no
request, but rather the applicant has offered full -time security.
Attorney Pope stated that the other current existing internet cafes in town were already in place before the
conditional use permit process was implemented so Council would not have been able to request such a
condition.
Mayor Harris asked Attorney Pope if they can accept the applicant's offer of full -time security. Attorney
Pope responded that the Council can ask Mr. McGee if he'd be willing to consider any conditions and if he
would accept such condition for full -time security.
Council Member Maness asked Mr. McGee if he would accept the condition to offer full -time security.
Mr. McGee responded yes.
Mayor Pro Tern Robinson asked Mr. McGee if this is his first internet cafe business. Mr. McGee
responded this will be his first personally; he will have a financial partner in the financial part of it but not
in the business part. He will have a very knowledgeable consultant.
Mayor Pro Tem Robinson asked Mr. McGee if he anticipates having an ATM machine on site. Mr. McGee
responded not at this time but he may offer one in the future.
Council Member Barfield asked Mr. McGee if he will use police officers for security. Mr. McGee
responded no, his security officers will be un- armed.
Attorney Pope asked Mr. McGee if he accepts the condition to provide full -time security during hours of
operation (un -armed or armed at the business owner's discretion). Mr. McGee responded yes.
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Mayor Pro Tem Robinson asked Mr. McGee if there are any statistics that would indicate the probability of
winning with the electronic gaming. Mr. McGee responded none that he is aware.
City Attorney Pope entertained questions from other parties for the applicant/proponents. None were
heard.
Testimony from Opponents
No one spoke in opposition ofthe request.
Attorney Pope entertained further questions from the City Council members for the applicant, proponents,
opponents, or for the planner or other sworn persons. He explained that once the public hearing is closed,
the only questions that the Council may pose to the applicant, proponents or opponents shall be for
clarification. No new evidence can be introduced after closing the public hearing. Any additional
conditions that the Council wishes to consider to place upon the use of the land by the applicant, must ask
the applicant if he/she will voluntarily place the condition upon his /her property at this time.
Attorney Pope stated that the only condition that the Council has asked and the applicant has agreed to
accept, is that there be full-time security during the hours of operation.
With no further testimony, a motion was made by Council Member Billy Tart and seconded by Council
Member Barfield to close the public hearing for CU -02 -12 at 7:22 p.m. Motion unanimously approved.
Ordinance Amendment OA -04 -12
Chapter 22; Article I & XI
(Add Definition of a Natural Disaster)
Mayor Harris stated that this is a request to hereby amend Chapter 22, Zoning Ordinance, of the City of
Dunn Code of Ordinances; Article I & M.
He added that this amendment will add the definition of a natural disaster and create an ordinance which
allows the waiving of any fees associated with a variance application for the Board of Adjustment after a
natural disaster.
The public hearing was duly advertised on June 19t' & 26", 2012.
Mayor Harris asked if there was anyone present who wished to speak for or against Ordinance Amendment
OA- 04 -12.
Hearing no comments, Mayor Harris closed the public hearings at 7:23 pm.
CONSENTITEMS
Minutes — Council considered approval of minutes of the June 19, 2012 City Council meeting.
Budget Amendment - Council considered approval of Budget Amendment #13. A copy of BA #13 is
incorporated into these minutes as Attachment #2.
Destruction of Municipal Records — Council considered approving the destruction of Finance Department
records which have exceeded the required retention time pursuant to the Municipal Disposition Schedule.
A list of those records that have exceeded the required retention schedule and approved for destruction is
incorporated into these minutes as Attachment #3.
Motion by Council Member Galbreath and seconded by Council Member Maness to approve all consent
items. Motion unanimously approved.
ITEMS FOR DECISION
Conditional Use Permit CU -02 -12
Tiger Investments of North Carolina LLC
PIN #1507 -42- 8614.000
566 E. Jackson Blvd.
Manager Autry explained that this request is for the operation of an electronic gaming operation (internet
caf6) at 566 E. Jackson Blvd.
This property is currently zoned C -3; Highway Commercial District.
The Planning Board met on June 26, 2012, reviewed the request and asked for comments from the public.
After hearing comments from the public and the request from the applicant, the Planning Board
recommended unanimously to approve this request.
Council Member Barfield stated that he does not think the Council should require security since the other
Eke businesses do not have it.
Council Member Maness pointed out that the reason the other internet businesses do not have security is
because the Council did not have the option to ask them to require it. He added that the applicant
voluntarily offered to provide full -time security and the applicant voluntarily accepted that as a condition.
This security will provide the applicant with a safer avenue to provide this business for his customers.
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Motion by Council Member Turnage and seconded by Council Member Maness to approve CU -02 -12
based on the following findings of fact:
1. The use requested is listed among the conditional uses in the district for which the application is
made. Per the zoning ordinance Article IX Division I Section 22 -461 (7)69, the Conditional Use
is listed in the ordinance. The applicant is aware that they must comply with the conditions that
are already in the ordinance for electronic gaming operations.
2. The requested use is essential or desirable to the public convenience or welfare. The requested use
is desirable to the public convenience due to its location in a heavily populated commercial area.
3. The requested use will not impair the integrity or character of the surrounding or adjoining
districts, nor be detrimental to the health, morals, or welfare. The property and surrounding
property is currently commercial and busy at all times during the day and the internet cafe would
not alter the amount of traffic at the location nor be detrimental to the surrounding areas.
4. The requested use will be in conformity with the land development plan. The location of this
request is surrounded by one zoning district, highway commercial; the issuance of this permit will
be appropriate with the anticipated growth pattern of commercial use identified in area four of the
2030 Land Use Plan.
5. Adequate utilities, access roads, drainage, sanitation, and other necessary facilities have been or
are being provided. All facilities are available at this location.
6. Full -time security will be provided during the hours of operation.
Motion unanimously approved.
Ordinance Amendment OA -04 -12
Chapter 22; Article I & XI
(Add Definition of a Natural Disaster)
Manager Autry explained that this amendment will add the definition of a natural disaster and create an
ordinance which allows the waiving of any fees associated with a variance application for the Board of
Adjustment after a natural disaster.
Section 22 -1 adds the definition of a natural disaster.
Section 22 -7 (a) this amendment states that if a structure is destroyed by a natural disaster then the
owner /tenant has the option to appear before the board of adjustment at no cost to them to ask for a
variance.
Section 22 -556 (g)1 this amendment is in the board of adjustment section and explains that no fees will be
charged for a variance in the case of a natural disaster.
The Planning Board met on June 26, 2012, conducted a hearing and voted unanimously to approve this
request.
Manager Autry explained that this waiver of fee was created to help those residents which suffered
damages from a tornado last year, to appear before the board of adjustment for a variance to allow them to
re -build a structure that is too close to the property line.
Discussion was held about advertising costs associated with holding a public hearing for a variance, the
goodwill of the City to incur the advertising expense in the event of a disaster, and how to define a natural
disaster. Discussion was held that should a natural disaster occur within the City of Dunn or its extra
territorial jurisdiction, then the Council will determine and/or declare such.
Attorney Pope suggested they add the language "as declared by the Dunn City Council" to the definition of
a natural disaster. Attorney Pope will add the appropriate language.
Motion by Mayor Pro Tern Robinson and seconded by Council Member Barfield to approve OA -04 -12
with an amendment to add the language "as declared by the Dunn City Council" to define a natural disaster.
Motion unanimously approved. A copy of Ordinance (02012 -09) is incorporated into these minutes as
Attachment #4.
Award Bid for
Bank Financing
Police Cars
Manager Autry stated that a request for financing proposals was submitted to local financial institutions for
the financing of the following equipment approved for Fiscal Year 2012 -2013:
(6) Police Cars
Principal $125,000
The debt service payments will begin in July of 2013 with a five (5) year pay -back. Finance Director Mark
Stephens recommends award be granted to First Citizens Bank.
The following proposals were received:
Financial Institution Rate Interest Paid Principal Origin. Cost Total Cost
First Citizens 1.86% 7,060.70 125,000 125.00 $132,185.70
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BB & T 2.07% 7,868.50 125,000 $132,868.50
PNC Bank Declined to quote
Motion by Council Member Galbreath and seconded by Council Member Maness to award bid for
financing to First Citizens Bank at a rate of 1.86 %. Motion unanimously approved.
Consideration of Bids -
Tyler Park Renovation (Phase 1)
Manager Autry stated that a total of eight (8) bids were received and opened on Thursday, June 21 n for the
Tyler Park (PARTF) Renovation Project (Phase I).
The five (5) low bids are as follows:
Davis - Martin- Powell Engineers have evaluated the bids received and based on information submitted to the
City by D.S. Simmons, Inc., their low bid submitted on June 21, 2012 has been deemed acceptable. D.S.
Simmons, Inc. is an experienced contractor and is properly licensed by the State of North Carolina.
Davis - Martin- Powell Engineers recommends that the City of Dunn award a contract to D.S. Simmons, Inc.
in the amount of $1,158,800.00.
The project cost estimate has been updated and is summarized as follows:
Component Updated Cost
Total Estimated Construction (including contingencies) $1,158,800
Technical Services (design/construction) $ 235,000
Total Estimated Cost $1,393,800
Manager Autry stated that Recreation Director Perry Hudson continues to solicit pledges. He suggested
that before they finance and move forward with this project, they have in -hand a minimum of $1M in
pledges.
Manager Autry pointed out that each contractor that submitted a bid, received quotes from local contractors
for the grading and electrical work.
City Engineer Goliber stated that D.S. Simmons, Inc. will be the general contractor and they will use local
sub - contractor Wellons Construction for the grading work and another local contractor for the electrical
work. There will also be an on -site inspector.
Motion by Council Member Turnage and seconded by Council Member Maness to award a contract to D.S.
Simmons, Inc. in the amount of $1,158,800.00 for the Tyler Park Renovation (PARTF) Project and to move
forward with this project contingent upon receiving verbal approval from the LGC and have in -hand a
minimum of $1M in pledges. Motion unanimously approved. A copy of the low bidder recommendation
letter and certified bid tabulation as submitted by Davis- Martin - Powell & Associates, Inc. is incorporated
into these minutes as Attachment #5.
Board Appointment —
Rescind Planning Board
ETJ Appointment
Mayor Harris explained that the Council is being asked to rescind Mark Johnson's appointment to the
Planning Board Extra Territorial Jurisdiction (ETJ) that was made during the June 19'h Council meeting. It
was discovered that Mr. Johnson does not reside within the ETJ.
Currently applications are being accepted for ETJ representation. An applicant must reside outside the
corporate limits of the City of Dunn but within the Extra Territorial Jurisdiction.
Motion by Mayor Pro Tem Robinson and seconded by Council Member Galbreath to rescind Mark
Johnson's appointment as ETJ representative for the Planning Board. Motion unanimously approved.
Motion by Council Member Barfield and seconded by Council Member Turnage to table this appointment
to a later meeting. Motion unanimously approved.
Certification of Municipal Ordinance
Base Bid 1
Base Bid 2
Total Bid
(Control Tower,
(Grading, fencing,
Concession stand,
Buildingfields)
observation area,
Sub -base work required)
D.S. Simmons, Inc.
$439,500.00
$719,300.00
$1,158,800.00
Macallan Construction
$378,000.00
$794,000.00
$1,172,000.00
Harrod and Assoc Construction
$492,192.00
$700,000.00
$1,192,192.00
Central Builders, Inc.
$344,000.00
$894,000.00
$1,238,000.00
HG Reynolds
$443,000.00
$810,000.00
$1,253,000.00
Davis - Martin- Powell Engineers have evaluated the bids received and based on information submitted to the
City by D.S. Simmons, Inc., their low bid submitted on June 21, 2012 has been deemed acceptable. D.S.
Simmons, Inc. is an experienced contractor and is properly licensed by the State of North Carolina.
Davis - Martin- Powell Engineers recommends that the City of Dunn award a contract to D.S. Simmons, Inc.
in the amount of $1,158,800.00.
The project cost estimate has been updated and is summarized as follows:
Component Updated Cost
Total Estimated Construction (including contingencies) $1,158,800
Technical Services (design/construction) $ 235,000
Total Estimated Cost $1,393,800
Manager Autry stated that Recreation Director Perry Hudson continues to solicit pledges. He suggested
that before they finance and move forward with this project, they have in -hand a minimum of $1M in
pledges.
Manager Autry pointed out that each contractor that submitted a bid, received quotes from local contractors
for the grading and electrical work.
City Engineer Goliber stated that D.S. Simmons, Inc. will be the general contractor and they will use local
sub - contractor Wellons Construction for the grading work and another local contractor for the electrical
work. There will also be an on -site inspector.
Motion by Council Member Turnage and seconded by Council Member Maness to award a contract to D.S.
Simmons, Inc. in the amount of $1,158,800.00 for the Tyler Park Renovation (PARTF) Project and to move
forward with this project contingent upon receiving verbal approval from the LGC and have in -hand a
minimum of $1M in pledges. Motion unanimously approved. A copy of the low bidder recommendation
letter and certified bid tabulation as submitted by Davis- Martin - Powell & Associates, Inc. is incorporated
into these minutes as Attachment #5.
Board Appointment —
Rescind Planning Board
ETJ Appointment
Mayor Harris explained that the Council is being asked to rescind Mark Johnson's appointment to the
Planning Board Extra Territorial Jurisdiction (ETJ) that was made during the June 19'h Council meeting. It
was discovered that Mr. Johnson does not reside within the ETJ.
Currently applications are being accepted for ETJ representation. An applicant must reside outside the
corporate limits of the City of Dunn but within the Extra Territorial Jurisdiction.
Motion by Mayor Pro Tem Robinson and seconded by Council Member Galbreath to rescind Mark
Johnson's appointment as ETJ representative for the Planning Board. Motion unanimously approved.
Motion by Council Member Barfield and seconded by Council Member Turnage to table this appointment
to a later meeting. Motion unanimously approved.
Certification of Municipal Ordinance
ME
Declaring Speed Limit Enactment and Request for
Concurring Ordinance by the Department of
Transportation — NC 55 -
Between 1.16 miles southwest of SR 1806 (Core Road) and
1.31 miles southwest of SR 1806 (Core Road)
Manager Autry stated that the Department of Transportation is recommending that the City Council enact
speed limits of 45 MPH on NC 55 in the area described as follows:
• Between 1.16 miles southwest of SR 1806 (Core Road) and 1.31 miles southwest of SR 1806
(Core Road)
Mr. Autry explained that this section of NC 55 is located between US 421 and old NC 55 and runs through
East Pointe property at the location of the new Food Lion.
Motion by Council Member Galbreath and seconded by Council Member Turnage to approve the
certification of municipal ordinance declaring a speed limit of 45 MPH on NC 55 — between 1.16 miles
southwest of SR 1806 (Core Road) and 1.31 miles southwest of SR 1806 (Core Road). Motion
unanimously approved. A copy of Ordinance (02012 -10) to enact speed limit on NC 55 is incorporated
into these minutes as Attachment #6.
Temporary Blocking of Street
E. Harnett Street from
N. Lee Avenue to N. Sampson Avenue
Manager Autry explained that a request has been received from Felica Blue, to close E. Harnett Street from
N. Lee Avenue to N. Sampson Avenue on Saturday, August 11, 2012 from 3:00 pm until 10:00 pm for the
purpose of holding a family reunion.
This same request was last approved August 10, 2010 and July 12, 2011.
Motion by Mayor Pro Tern Robinson and seconded by Council Member Tumage to approve the temporary
street closing as requested on E. Harnett Street from N. Lee to N. Sampson Ave. Motion unanimously
approved.
ITEMS FOR DISCUSSION
AND /OR DECISION
Financial Report
Finance Director Mark Stephens provided the following financial report for the period ending May 31,
2012:
• As of May 31, 2012, the City had $2.7M in cash in the General Fund and $2.4M in the Water -
Sewer Fund. In May of 2011 the City had $2.7M in the General Fund and $2.5M in the Water -
Sewer Fund.
• Investment earnings are in the .15 % -.08% range.
• Building permit fees were $36,718 or 45.90% of budget. Benchmark for this month is 91.67% of
budget.
• Water and sewer revenues were $4M or 91.41% of budget. Benchmark for this month is 91.67%
of budget.
• Average fuel cost in May for unleaded was $2.98 per gallon and diesel was $3.23 per gallon.. The
City budgeted $3.00 per gallon.
• Sales tax distribution was $1,127,342 or 84.45% of budget. Benchmark for this month is 83.33 %
of budget.
• Expenditures were 87.11% of budget in the General Fund and 85.50% of budget in the Water and
Sewer fund. The benchmark for this period is 91.67% of budget.
Mayor Harris commented that the cash position for May, 2012 is better than the cash position for May,
2011 by almost $40,000.
Mayor Harris asked Director Stephens if he can project the fund balance for June 30, 2012. Mr. Stephens
responded that although there will be a fund balance, at this time he cannot project an amount.
Consideration to Establish a
Cemetery Committee
Mayor Pro Tern Robinson has requested that the Council consider establishing a cemetery committee.
Mayor Pro Tern Robinson stated that in response to the concerns expressed by the local citizens regarding
the condition and care of the cemeteries, he is recommending that the Council consider establishing a local
cemetery committee. He provided the following suggestions in creating this committee:
The committee would be composed of five (5) or seven (7) members.
The chair of the committee would be appointed by the Mayor or selected by the committee
members.
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• The members would be appointed to serve two (2) or four (4) year terms depending on the wishes
of the Council.
• To preserve committee continuity, the initial committee could be appointed for staggered terms.
Mayor Pro Tem Robinson offered the following suggestions of possible proposed duties for a cemetery
committee:
• To report local abandoned cemeteries to the County or the City and recommend appropriate
actions. Harnett County currently has a cemetery committee and he suggested everyone look at
the website which has a database to locate graves with a picture of the tombstone.
• Provide quarterly or semi - annual reports to the City Council about the conditions, upkeep and
needed improvements at all local cemeteries.
• Assure that all local graves are included in the County data base to include the location of the
grave.
• Communicate immediate cemetery needs or undesirable situations to the City Manager or his
designee for correction.
• Plan, organize and manage volunteer efforts to improve and beautify all City-owned cemeteries.
• Such other duties as may be assigned by the Dunn City Council.
Mayor Pro Tem Robinson stated that the Public Works Department does a tremendous job with limited
staff, but he thinks that a number of our citizens are constantly concerned about some aspect of our local
cemeteries and this is one additional thing that they can do to make sure the City cemeteries are in fact
representative of the esteem that they would want shown to those deceased members of the community.
Mayor Harris asked Mayor Pro Tem Robinson if he has prepared a cost analysis of the duties and
obligations to carry this out because they seem to be rather extensive.
Mayor Harris asked Mayor Pro Tem Robinson if he considered Wilkins Cemetery as City - owned. Mayor
Pro Tem Robinson responded no, this is a privately owned cemetery; however, this committee could
explore the possibility of Wilkins Cemetery being classified under the County or State regulations.
Mayor Harris asked Mayor Pro Tem Robinson if he is recommending a temporary committee or a standing
committee. Mayor Pro Tem Robinson responded that he would recommend a standing committee and in
response to the cost, he doesn't see any cost of the committee because all recommendations would come
before the City Council.
Mayor Harris suggested the Council table this issue until the August meeting to allow the City Manager to
evaluate the cost impact to the City, and how the committee would be stmctured and report back to the
Council.
A motion was made by Mayor Pro Tem Robinson to table this agenda item until the August meeting.
Council Member Maness stated that he is not prepared to make a decision on this issue until he receives
more details such as the responsibilities and authority of this committee. He added that there is a lot of
work in establishing a committee. He suggested that a comprehensive plan be composed before he votes
upon it.
Mayor Pro Tem Robinson stated that his intent is to create an advisory committee that would not have any
decision making powers.
Council Member Tumage stated that in light of what Mr. Robinson is suggesting, they already have in
place as a citizen. He added that a citizen can call Public Works to address any issues about the cemeteries.
A committee has to know what they can or cannot do and who they will report to. They only have a finite
amount of resources to address everybody's needs. He suggested they add some people from Dunn to the
County Cemetery Committee.
Mayor Pro Tem Robinson reminded the Council that they incorporate municipalities to deliver a high level
of service and while all as taxpayers and citizens have a right to complain, having some type of formalized
committee gives them an opportunity to use other people to build support and consensus within the
community.
Mayor Hams stated they need a lot more data. He entertained a second to Mayor Pro Tem Robinson's
motion to table.
Motion to table was seconded by Council Member Turnage. Motion unanimously approved to table.
ADMINISTRATIVE REPORTS
Motion by Council Member Barfield and seconded by Mayor Pro Tem Robinson to acknowledge receipt of
the Administrative Reports. Motion unanimously approved.
ANNOUNCEMENTS
The following announcements and/or comments were made.
Mayor Harris:
➢ Will present the State of the City on Monday, July 23, 2012 at 12:00 noon at Deborah's
Restaurant.
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➢ Crime Stoppers "National Night Out" will be held on Tuesday, August 7, 2012 from 6 -9 pm at
Tart Park.
➢ The next regular City Council meeting is scheduled for Tuesday, August 14, 2012 at 7:00 pm.
Manager Autry:
➢ Highway 421 railroad crossing will be closed beginning Monday, July 16, 2012 to correct the
asphalt grade on the track and should be re- opened on Wednesday, July 18, 2012. Traffic will be
re- routed with detour signs.
Council Member Barfield:
➢ Has received several phone calls asking about the comp time policy for city employees and
requested a report on this.
➢ Requested policy for out of town pursuit of vehicles on I -95. He received calls about police cars
at the Cumberland County line.
Council Member Galbreath:
➢ Questioned why Council Member Barfield did not bring his concerns to the Police Chief or Police
Captain.
With no further business to discuss, a motion was made by Council Member Billy Tart and seconded by
Council Member Barfield to adjourn the meeting at 8:25 p.m. Motion unanimously approved.
G \TY OF ''•,
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Attest: , .G `SEAS ' P
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Debra G. West
City Clerk
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Mayor