06192012229
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Tuesday, June 19, 2012, at 7:00 p.m.
in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem. N. Carnell
Robinson, Council Members Buddy Maness, Bryan Galbreath, Chuck Turnage and Billy Barfield.
Also present was City Manager Ronnie Autry, Assistant City Manager Steven Neuschafer, Public
Works Director Billy Addison, Public Utilities Director Dean Gaster, Finance Director Mark
Stephens, Human Resources Director Anne Thompson, Planning Director Samantha Wullenwaber,
Recreation Director Perry Hudson, Police Chief B.P. Jones, Librarian Mike Williams,
Administrative Support Specialist Melissa Dudley, City Attorney P. Tilghman Pope, City Clerk
Debra West and Daily Record Reporter Brian Haney.
Absent: Council Member Billy Tart.
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m. and asked Council Member Maness to give the invocation.
Afterwards, the Pledge of Allegiance was repeated.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Mayor Pro Tern Robinson and seconded by Council Member Maness to adopt the June 19, 2012
meeting agenda with changes, if any, as listed below.
Items Added to the Agenda:
• none
Agenda Items Removed:
• none
Motion unanimously approved.
Proclamation Presentation
Delhaize America and Food Lion
' Mayor Harris and Mayor Pro Tem Robinson presented a Proclamation to Food Lion Distribution Center
Manager Priscilla Webb in recognition of Food Lion rebuilding and expanding their Distribution Center
after the facility suffered severe damages from a tornado on April 16, 2011. A copy of Proclamation
(P2012 -15) recognizing Delhaize America and Food Lion is incorporated into these minutes as Attachment
#1.
Certificate of Achievement for
Excellence in Financial Reporting —
Finance Department
Mayor Harris presented a Certificate of Achievement for Excellence in Financial Reporting Award to
Finance Director Mark Stephens and the staff of the Finance Department, in recognition of achieving the
highest standard in governmental accounting and financial reporting, for the fiscal year ended June 30,
2011.
PUBLIC COMMENT PERIOD
Mayor Harris opened the floor for a (30) minute public comment period.
Hearing no comments, the public comment period was closed.
PUBLIC HEARINGS
Fiscal Year 2012 -2013 Budget
Mayor Harris stated that the public has been notified that the City Council of the City of Dunn will hold a
public hearing for the purpose of receiving public comment concerning approval of the Fiscal Year 2012-
2013 budget.
The Public Hearing was duly advertised on May 29, 2012 and June 4, 2012.
Mayor Harris asked if there was anyone present who wished to speak for or against the proposed of the FY
2012 -2013 budget.
Mr. Bob Cooper - C & C Internet Sweepstakes — 320 S. Powell Avenue, Dunn — He spoke against the
proposed privilege license increase for gaming operations. He stated that he just received notice that the
City intends to raise his business license to $1,000 and each machine to $1,000. He reminded the Council
that this is his money and he would appreciate it if the City would collect their money from elsewhere.
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He's been in business for three years, has three employees and he's in the middle of a lease. $2600 to
$36,000 is a huge fee increase for him. He asked the Council for their consideration before imposing this
increase.
Ms. Doris Gribble — manager of the Trading Post —1004 W. Cumberland Street - Wayne Avenue Shopping
Center. She questioned if the internet license increase is a moral issue or a revenue issue. She asked why
the Council wants this increase; are they trying to run them out of business. She stated that the
unemployment rate is 10.3% in the County and she has approximately twenty employees. Most of her
customers are age forty and above, most customers use this venue for socialization and the police
department has never been called to her establishment. This is such short notice to receive this huge fee
increase. She pointed out that hair salons are not charged by the booth yet her business is being charged by
computer. She asked that the Council take her comments into consideration before imposing this increase.
Conditional Use Permit CU -01 -12
Primary Health Choice
PIN. #1516 -48- 6735.000
108 N. Orange Avenue
Mayor Harris stated that this is a request for a Conditional Use Permit [Zoning Ordinance Article IX
Section 22-461 (9) (g)] from Primary Health Choice. The conditional use will allow the operation of a
psychosocial rehabilitation program.
This request is to allow the operation of a psychosocial rehabilitation center at 108 N. Orange Avenue. The
property is currently being used for a counseling center.
This Public Hearing is an opportunity for the Council to hear sworn testimony and receive specific
evidence from the public to include any party for or against the request. During the deliberation for
decision, questions may only be asked to clarify previous testimony.
The public hearing was duly advertised on May 15, 29 and June 5, 12, 2012
Mayor Harris yielded to City Attorney Pope.
City Attorney Pope introduced CU O1 -12 a request by Primary Health Choice fora Conditional Use Permit
to allow for the operation of a psychosocial rehabilitation program. The hearing on this matter is judicial in
nature and will be conducted in accordance with special due process safeguards. Attorney Pope asked that
all persons who wish to testify in this case, approach the podium to be sworn or give their affirmation.
Swearing -In:
City Attorney Pope administered oaths to:
Applicant, Mr. Vie Oxendine, on behalf of Primary Health Choice
Planning Director Samantha Wullenwaber
Explanation of Proceeding
Attorney Pope explained that testimony will first be given by City Planner Samantha Wullenwaber and
then from the applicant and their witnesses, and then from opponents to the request. Parties may cross -
examine witnesses after the witness testifies when questions are called for. If you want the Council to see
written evidence, such as reports, maps, or exhibits, the witness who is familiar with the evidence should
ask that it be introduced during or at the end of his or her testimony. Reports from persons who are not
present to testify will not be accepted. Attorneys who speak should not give factual testimony but may
summarize their client's case. Before beginning your testimony, please clearly identify yourself for the
record.
City Attorney Pope opened the hearing on Case #CU 01 -12 Conditional Use Permit Application and asked
for testimony from City Planner Samantha Wullenwaber.
Testimony from the Planner
Mrs. Wullenwaber stated that the applicant, Primary Health Choice, currently operates a counseling facility
at 108 N. Orange Avenue. This property is currently zoned 0 & I; Office & Institutional District, lot size is
approximately .25 acre, and the building is approximately 1800 sq. ft. There is adequate parking with a
handicap space included. All surrounding properties are zoned office and institutional. Planner
Wullenwaber asked that the documents contained behind tab #14 in the City Council packet which includes
the conditional use application, Planning Department staff report, statement of justification from the
applicant and a map of the property be entered as evidence. (A copy of these documents entered as evidence
for Case #CU 01 -12 Conditional Use Permit is incorporated into these minutes as Attachment 92).
At the end of the City Planner's testimony, Attorney Pope asked if there were any questions of the City
Planner from the Council. None were heard
Attorney Pope asked if there were questions of the City Planner from any opponent /proponent. None were
heard.
Attorney Pope asked for testimony from the Applicant/Proponents
Mr. Vie Oxendine, Director of Marketing and Public Relations for Primary Health Choice, stated that this
business has operated in Dunn for approximately one year. The majority of their business is mental and
behavior health. They want to use this conditional use permit to work with individuals with moderate to
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severe mental illness. Their sister company, A Primary Choice, is located on W. Broad Street and cares for
adults and children. The psychosocial rehabilitation program will work with adults 18 and older depending
upon funding. This program is directed under the supervision of a psychiatrist or amedical doctor. This is
a day program (8 am -5 pm) with transportation provided to and from the facility. This program will help to
develop Iife skills with individualized goals. He asked the Council for a favorable recommendation.
Attorney Pope asked the Council if they had any questions of the applicant/proponents.
Mayor Harris asked Mr. Oxendine if patients will reside at this location. Mr. Oxendine responded no, this
program will operate from 8am until 5pm Monday through Friday, no week -ends. These patients are not
institutionalized; most of them stay at home with a guardian.
Mayor Harris asked Mr. Oxendine if there would be any changes to the requested conditional use. Mr.
Oxendine responded only if the state changes the definition.
Council Member Barfield asked Mr. Oxendine if this program will treat substance abuse. Mr. Oxendine
responded yes.
Council Member Barfield asked Mr. Oxendine if this program will operate on Saturday. Mr. Oxendine
responded no.
Mayor Harris asked Mr. Oxendine if there will be any changes, except for definition of the services that are
currently being provided. Mr. Oxendine responded only if the state changes the definition.
City Attorney Pope entertained questions from other parties for the applicant /proponents. None were
heard.
Testimony from Opponents
No one spoke in opposition of the request.
Attorney Pope entertained further questions from the City Council members for the applicant, proponents,
opponents, orfor the planner or other sworn persons. He explained that once the public hearing is closed,
the only questions that the Council may pose to the applicant, proponents or opponents shall be for
clarfeation. No new evidence can be introduced after closing the public hearing. Any additional
conditions that the Council wishes to consider to place upon the use of the land by the applicant, must ask
the applicant if he/she will voluntarily place the condition upon his/her property at this time.
With no further testimony, a motion was made by Mayor Pro Tern Robinson and seconded by Council
Member Barfield to close the public hearing for CU -01 -12 at 7:36 p.m. Motion unanimously approved.
Ordinance Amendment OA -03 -12
Chapter 22; Article IV
(Off - premise Sign Ordinance added to
C -1 Central Commercial District)
Mayor Harris stated that this is a request to hereby amend Chapter 22, Zoning Ordinance, of the City of
Dunn Code of Ordinances; Article IV.
He added that this amendment will create an off- premise sign ordinance in the C -1 Central Commercial
District.
The public hearing was duly advertised on May 15, 29 and June 5, 12, 2012.
Mayor Harris asked if there was anyone present who wished to speak for or against Ordinance Amendment
OA- 03 -12.
Hearing no comments, Mayor Harris closed the public hearings at 7:37 pm.
Minutes — Council considered approval of minutes of the May 8, 2012 City Council meeting.
Minutes — Council considered approval of minutes of the May 15, 2012 Special Call/Budget Work Session.
Budget Amendments - Council considered approval of Budget Amendments #10, 911, and #12. A copy of
BA #10 - #12 is incorporated into these minutes as Attachment #3.
Surplus Resolution — Council considered approval of a Resolution Authorizing the Disposition of Personal
Property by electronic means through www.GovDeals.com. A copy of Surplus Resolution (R2012 -13) is
incorporated into these minutes as Attachment 94.
DOT Municipal Agreement — Council considered approval of a DOT Municipal Agreement allowing the
Department of Transportation to perform bridge inspections in the City of Dunn. A copy of the Municipal
Agreement allowing DOT to perform bridge inspections in the City of Dunn is incorporated into these
minutes as Attachment #5.
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Motion by Council Member Galbreath and seconded by Council Member Turnage to approve all consent
items. Motion unanimously approved.
Mayor Harris requested that Finance Director Mark Stephens present the Financial Report prior to
considering the FY2012 -13 Budget
ITEMS FOR DISCUSSION
AND /OR DECISION
Financial Report
Finance Director Mark Stephens provided the following financial report for the period ending April 30,
2012:
• As of April 30, 2012, the City had $3M in cash in the General Fund and $2.4M in the Water -
Sewer Fund. In April of 2011 the City had $3M in the General Fund and $2.6M in the Water -
Sewer Fund.
• Investment earnings are in the .15 % -.08% range.
• Building permit fees were $34,478 or 43.09% of budget. Benchmark for this month is 83.33% of
budget.
• Water and sewer revenues were $3.6M or 83.80% of budget. Benchmark for this month is
83.33 % of budget.
• Average fuel cost in April for unleaded was $3.16 per gallon and diesel was $3.38 per gallon. The
City budgeted $3.00 per gallon.
• Sales tax distribution was $1,005,751 or 75.34% of budget. Benchmark for this month is 75.00%
of budget.
• Expenditures were 79.05% of budget in the General Fund and 79.37% of budget in the Water and
Sewer fund. The benchmark for this period is 83.33% of budget.
Mayor Harris asked Director Stephens if he can project a surplus for June 30, 2012. Mr. Stephens
responded that although sales tax distribution increased, the franchise tax and building permit revenues
decreased. He does not anticipate an increase in the General Fund Balance.
Mr. Stephens stated that with the number of on -going water fund projects, the cash balances may be down
due to waiting for reimbursement payments for each project.
ITEMS FOR DECISION
Adoption of Fiscal Year 2012 -2013 Budget
Mayor Harris pointed out that the Budget Retreat was held earlier in the year, and a budget work session
was held in May. He thanked the Council and department heads for their efforts in producing this budget.
He added that the FY 12 -13 budget is very comparable to the FY 11 -12 budget.
Manager Autry stated that approximately 95% of the line items in the proposed FY 12 -13 budget are the
same as in the current FY 11 -12 budget.
Manager Autry presented the following summary highlights of the FY 12 -13 budget:
TOTAL BUDGET: $14,065,000.00
General Fund: $ 9,065,000.00
Water Fund: $ 5,000,000.00
REVENUES: GENERAL
• Ad Valorem Taxes: Figure is based on an approximate tax base of $695,000,000.00 with the tax
rate of .48 per $100 valuation at a 98.50% collection rate.
• The majority of state revenues have been projected to remain as is or with a slight increase than
this year's budget. A 2% increase in sales tax has been proposed which is less than the three (3 %)
recommended by the NCLM.
A Fund balance has not been appropriated to balance this budget.
• An increase of $2.00 per month for garbage fees due to fuel and CPI increases. CPI has increased
for the last four years without a garbage increase.
• Privilege license fees for Electronic Gaming Operations are proposed as $1,000 for basic license
plus an additional $1,000 per machine.
REVENUES: WATER
• Proposed out -of -town sewer rates to increase from $3.16 per 1,000 gallons to $6.23 per 1,000
gallons.
• Fund balance was not required to balance the budget.
• Revenues from the Eastover Sanitary District have been appropriated.
EXPENDITURES: GENERAL
• General Fund operating budget is comparable to FY 11 -12 budget with the exception of a
significant increase to various departments' fuel line items.
• Retirement contribution for state retirement decreased to 6.74% from 7 %.
• All debt service requirements have been appropriated in this budget to meet our debt obligation.
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• Health insurance cost remained the same.
• Capital items consist of $125,000 for police cars, $6,000 for cemetery mower, $140,000 for N.
Clinton sidewalk project and $15,000 for roof replacement on the picnic shelter and restrooms at
Codrington Park.
• Contingency of $50,000 was budgeted for shortfalls of fuel costs or emergencies.
• Line items have been adjusted to redistribute funds that were designated for the initiation of the
yard debris cart. Yard debris carts will not be initiated. A revision was sent out to the Council to
remove the monies from this line item (contract services) and redistribute the money to fuel cost,
tipping fees and salary line items.
• 3.5% COLA increase for employees.
EXPENDITURES: WATER
• Capital items consist of $125,000 for backhoe, pumps and tapping equipment, $28,000 for
installation of valves on the finish pump at the water plant, $36,200 for relocation of generator and
shelter over the chlorine container at the wastewater plant and $16,000 to rebuild pumps at the
Food Lion Lift . Station.
• All debt service requirements have been obligated in the FY 2012 -13 budget to meet debt
responsibilities, which included a new debt of $395,000 for the Eastover Water Line Project.
• $10,000.00 has been placed in a contingency line item for shortfalls in fuel cost.
• Retirement contribution appropriated for as explained above.
• Health insurance cost remained the same.
• 3.5% COLA increase for employees.
Council Member Barfield provided the garbage rates for other municipalities in Harnett County and
commented they all are less than the rate being proposed in this budget.
Manager Autry responded that like size towns which provide the same services as the City of Dunn charge
rates that are comparable to Dunn. He added that to compare Dunn's garbage rates to other Harnett County
towns is not comparable. The City of Dunn provides additional services by providing additional trucks and
personnel five days a week to pick up leaves, limbs, yard debris, etc. and the City of Dunn cannot continue
to provide these services without an increase. It was noted that the garbage rates have not been increased
for four years.
Motion by Mayor Pro Tem Robinson and seconded by Council Member Galbreath to adopt the Fiscal Year
2012 -2013 Budget with the following modifications: remove the $2.00 garbage fee increase and increase
the tax rate by .02 cents.
Mayor Harris entertained discussion
Mayor Pro Tem Robinson stated that he offered this motion because during the budget work session, he
requested they come up with an equitable budget. The proposed budget is not equitable or just and to use
the word fee is still a tax. He stated that he has asked the citizens through -out town if they would want to
discontinue the service or would they be willing to pay for the service and he has not had anyone tell him to
discontinue that service. He reminded the Council that most of the people in this town are growing older.
Debates have been held about people who use commercial yard people; those people pay property taxes yet
he cannot afford to pay someone to do his yard -work. The citizens do not want another trash can in front of
their house. To take the garbage rate to $17.50 does not make sense. They are using two trucks that
should last another few years. If the people want the service, it seems only reasonable that they find a way
to pay for the service and the people he has talked with are willing to pay for it. If they continue at this
point, they have a few years of repairs to these trucks. By increasing the tax rate, they have an opportunity
to build the reserve to keep this service. If the budget remains the way it is, he cannot vote for it on
principle. It is not fair to expect the little old lady living on social security to pay the same thing for a basic
service that our wealthiest citizens pay. He cannot run his household on what it ran on in 1968; nobody can
and nobody should expect them to ran this City without adequate funding.
Mayor Harris explained that with this proposed motion, they will be deleting $81,000 in income, adding
$152,000 in income which will be an additional $71,000 to the budget. He asked Mayor Pro Tem
Robinson if he wished for this additional $71,000 to be placed in the contingency fund. Mr. Robinson
responded yes and would make that part of his motion.
Council Member Maness stated that he would be opposed to a tax increase primarily because he doesn't
think they should be raising taxes in this economy. He realized it would raise revenues but he is hopeful
that the economy will improve with the recent sales tax increase. It is not fair to the rest of the citizens to
absorb a .02 cents increase in their property taxes; adding that it is more equitable that everyone pay the
same price for garbage pick -up.
Mayor Pro Tem Robinson stated that his house is average for his district and with a .02 cent tax increase, it
would cost him approximately $40.00. He added that the City doesn't have any business with a $15.00
garbage fee either, if somebody had been responsible years ago. He stated that this is a basic service and
they cannot operate the City with trash beside the street and charging him and the Mayor the same thing for
service is not fair.
Mayor Pro Tem Robinson called for the question.
Council Member Barfield stated that he does not want a garbage fee increase or a tax increase. If gas is too
high then they need to operate the truck on a schedule and not make unnecessary trips across town; they
need to economize.
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Mayor Harris asked Mayor Pro Tem Robinson if he will listen to an alternative. Mayor Pro Tom Robinson
responded yes.
Mayor Harris suggested they delete the $2.00 garbage rate increase as suggested by Mayor Pro Tem
Robinson, delete the $50,000 contingency and appropriate an additional $31,000 from the water and sewer
fund to balance the budget and keep the tax rate the same.
Mayor Pro Tem Robinson responded no and called for the question.
Motion failed.
Ayes: Robinson and Galbreath
Nays: Maness, Turnage and Barfield
Mayor Harris entertained a motion to adopt the budget as presented.
Mayor Pro Tem Robinson asked Manager Autry how much does the 3.5% COLA cost. Finance Director
Stephens responded $144,000 from the General Fund. Mr. Robinson stated that they will need this
$144,000 next year which equates to a .02 cent increase on the tax rate.
A motion was made by Council Member Barfield to delete the $2.00 garbage rate increase and use the
$50,000 contingency and $31,000 from the water /sewer fund to balance the general fund balance. Motion
died for lack of second.
Council Member Maness offered a compromise and suggested that the garbage rate increase $1.00 as
opposed to $2.00. He added that there has not been a garbage rate increase in the last four years, yet
tipping fees continue to increase and if they do not plan for this, the funding will have to come from
somewhere. He is not in favor of removing their contingency fund which is equivalent to not having
insurance.
Manager Autry reminded the Council that should some of the sweepstakes businesses decide to close
because of the increased privilege license fee; then this projected revenue would greatly affect the
contingency fund.
Council Member Maness suggested that the sweepstakes businesses be allowed to pay their privilege
license fees in payments and not one lump sum in order for these businesses to absorb this significant
increase for Fiscal Year 2012 -13. Discussion was held about whether the City could allow this.
Mayor Harris entertained a motion to table the budget and come back for a special call meeting to adopt the
budget.
Motion by Council Member Galbreath and seconded by Mayor Pro Tem Robinson to table the FY 12 -13
budget.
Mayor Pro Tem Robinson stated that this budget needs more thought so they do not have to balance this
budget on the backs of poor people. Council Member Maness responded that they've had this budget
before them for a long time and there is no reason that they can't make an informed decision and move the
business of the City and have it done in a timely fashion.
Council Member Maness and Turnage stated that they would like to vote on this budget tonight.
Mayor Harris stated that there was a consensus on the budget during the work session and the City
Manager prepared it according to the instructions he was given by the Council. Mayor Harris added that
the way to pass the budget tonight would be to eliminate the $2.00 garbage fee increase, eliminate the
$50,000 contingency and transfer $31,000 from the water /sewer fund to the General fund.
Motion to table failed.
Ayes: Galbreath, Robinson
Nays: Maness, Turnage and Barfield
Motion by Council Member Turnage and seconded by Council Member Maness to adopt the FY 12 -13
budget as presented. Motion failed.
Aye's: Turnage, Maness
Nays: Galbreath, Robinson and Barfield
Motion by Council Member Maness and seconded by Council Member Turnage to adjust the garbage rate
increase from $2.00 to $1.00 and to transfer any needed balance from the water and sewer fund to the
General Fund to balance the budget and keep the $50,000 contingency fund.
Manager Autry reminded the Council that there is only $10,000 in the water /sewer contingency fund and he
questioned if he will need to delete some capital items to make this adjustment from the water fund to the
general fund.
Mayor Pro Tem Robinson asked are they hemming themselves in with this approach to the budget and are
they in fact telling their City employees to be thankful for what they get this year because they won't get
anything next year. Mayor Harris questioned this comment. Council Member Maness stated that this
budget includes the cost of the COLA and there is no guarantee that a COLA will be given in FY 13 -14.
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Mr. Maness added that if this is a balanced budget, then the monies will be there the following year and he
failed to see what Mr. Robinson's point is.
Mayor Harris called for the vote.
Motion failed.
Ayes: Tumage, Maness
Nays: Galbreath, Robinson and Barfield
*Clerks Note: The agenda item Adoption ofFY2012 -13 Budget was continued and voted upon later in the
meeting.
Conditional Use Permit CU -01 -12
Primary Health Choice
PIN #1516 -48- 6735.000
108 N. Orange Avenue
Manager Autry explained that this request is for the operation of a psychosocial rehabilitation program at
108 N. Orange Avenue.
This property is currently zoned O & I; Office & Institutional District.
The Planning Board met on May 22, 2012, reviewed the request and asked for comments from the public.
After hearing comments from the public and the request from the applicant, the Planning Board
recommended unanimously to approve this request.
Motion by Council Member Galbreath and seconded by Council Member Turnage to approve CU -01 -12
based on the following findings of fact:
1, The use requested is listed among the conditional uses in the district for which the application is
made. Per the zoning ordinance Article LYDivision I Section 22 -461 (9)(g), the Conditional Use
is listed in the ordinance.
2. The requested use is essential or desirable to the public convenience or welfare. The requested use
is desirable to the public because it is an essential service to the citizens of Dunn who need this
type of counseling and may be unable to travel to another town to receive the service.
3. The requested use will not impair the integrity or character of the surrounding or adjoining
districts, nor be detrimental to the health, morals, or welfare. The property currently has a
counseling center and the new program would not alter the amount of traffic at the location nor be
detrimental to the surrounding areas.
4. The requested use will be in conformity with the land development plan. The location of this
request is surrounded by one zoning district, office & institutional; the issuance of this permit will
be appropriate with the anticipated growth pattern of office & institutional use identified in area
one of the 2030 Land Use Plan.
S. Adequate utilities, access roads, drainage, sanitation, and other necessary facilities have been or
are being provided. All facilities are available at this location.
Motion unanimously approved.
Ordinance Amendment OA -03 -12
Chapter 22; Article IV
(Off - premise Sign Ordinance added to
C -1 Central Commercial District)
Manager Autry explained that this amendment will create an off - premise sign ordinance in the C -1 Central
Commercial District.
Section 22 -242 adds the definition of an off - premise sign to the ordinance.
Section 22 -292 (1)d this amendment adds off - premise sign regulations. An off - premise sign shall only be a
wall sign and must provide directional information on the sign leading vehicular and pedestrian traffic to a
specific location. The ordinance does not increase the amount of square footage that can currently be used
for a wall sign which is 10 %; it adds off - premise signs that can be included in the 10% requirement.
Motion by Council Member Galbreath and seconded by Mayor Pro Tern Robinson to approve OA- 03 -12.
Motion unanimously approved. A copy of Ordinance (02012 -07) is incorporated into these minutes as
Attachment #6.
Authorization to Submit and Accept
USDA Grant7Loan -
Police Department Vehicles
FY 2013 -2014
Manager Autry explained that the Dunn Police Department has the opportunity to apply for a loan/grant
from the USDA Rural Development Community Facility Grant/Loan. The Police Department will request
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$160,000 to fund police vehicles for FY 13 -14. By using the USDA, the department will qualify for a low -
interest loan (3 1/3 %) and a grant of up to $35,000. As the Police Department is budgeted $125,000
annually for vehicles, there will be no additional cost to the City.
Motion by Council Member Galbreath and seconded by Council Member Turnage to authorize the Police
Department to submit and accept the USDA Rural Development Community Facility Grant/Loan. Motion
unanimously approved.
Board Appointments
Planning Board (3 year term)
In -town incumbents Doug Heath and Kevin Williams are eligible to serve another term. In -town
incumbent Jan Jernigan does not wish to serve another term.
ETJ representative Renee Jackson does not wish to serve another term.
One application has been received from Teresa Stephenson for in -town representation.
Motion by Mayor Pro Tem Robinson and seconded by Council Member Turnage to re- appoint Doug
Heath, Kevin Williams and to appoint Teresa Stephenson to the Planning Board in -town membership and
to appoint Mark Johnson as ETJ representative with terms ending June 30, 2015. Motion unanimously
approved.
*Clerks note: Mark Johnson's appointment as ETJ representative does not meet the ETJ residency
requirement. Mr. Johnson resides in Leigh Laurel Subdivision on Fairground Road and this location does
not fall within the ETJ territory; therefore this appointment will be reconsidered at the July 10" City
Council meeting.
Board of Adjustment (3 year term)
In -town incumbent, Milton Webb, Jr. does not wish to serve another term and one application has been
received from Aaron Hugh Jackson, I1I.
Motion by Council Member Turnage and seconded by Council Member Barfield to appoint Aaron Hugh
Jackson, HI to the Board of Adjustment with a term ending June 30, 2015. Motion unanimously
approved.
ABC Board (3 year term)
Incumbent Dal Snipes has served one term and applications have been received from Aaron Hugh Jackson,
III and Jarvis L. Bynum.
Motion by Council Member Galbreath and seconded by Council Member Turnage to re- appoint Dal Snipes
to the ABC Board with a term ending June 30, 2015. Motion unanimously approved.
Library Board (3 year term)
Two vacancies created by incumbent Kathy CIark, who is not eligible to serve another term and an existing
vacancy.
Applications have been received from Aaron Hugh Jackson, III, Teresa Stephenson, Janet Truelove, Joyce
Lee, and Priscilla Neighbors.
One County liaison vacancy exists and one application has been received from Yolanda Massey.
Motion by Council Member Barfield and seconded by Mayor Pro Tern Robinson to appoint Janet Truelove
and Joyce Lee to the Library Board of Trustees and appoint Yolanda Massey to the County Liaison with a
term ending June 30, 2015. Motion unanimously approved.
Dunn Housing Authority (Tenant Representative -1 year term)
(Mayoral appointment)
Mayor Harris re- appointed Charles McNeill as tenant representative to the Dunn Housing Authority with a
term ending June 30, 2013.
Temporary Blocking of Streets -
ACCRF 5K Run
A request has been received from Kim Schmidlin, on behalf of The ACCRF 5K Run Team, to close certain
streets within the City of Dunn as indicated on the attached map on Saturday, August 25, 2012 from
approximately 6:00 am until 1:00 pm.
This event will start and end at the General Lee Museum.
Motion by Council Member Maness and seconded by Council Member Barfield to approve the temporary
street closing as requested by Kim Schmidlin, to hold The ACCRF 5K Run. Motion unanimously
approved.
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Temporary Blocking of Street —
The Love Center
St. John Missionary Baptist Church
Little Avenue from Cumberland St. to Divine St.
A request has been received from The Love Center — St. John Missionary Baptist Church, to close Little
Avenue from Cumberland Street to Divine Street on Saturday, June 23, 2012 from 11:00 am until 3:00 pm
for the purpose of having an "Out of School Jam ".
Motion by Council Member Maness and seconded by Council Member Turnage to approve the temporary
street closing as requested by The Love Center — St. John Missionary Baptist Church. Motion
unanimously approved.
ADMINISTRATIVE REPORTS
Motion by Mayor Pro Tem Robinson and seconded by Council Member Barfield to approve the
Administrative Reports. Motion unanimously approved.
ANNOUNCEMENTS
The following announcements and /or comments were made.
Mayor Harris:
• City of Dunn offices will be closed on Wednesday, July 4h in observance of Independence Day.
• The next regular City Council meeting is scheduled for Tuesday, July 10, 2012 at 7:00 pm.
Council Member Turnage:
➢ Thanked Manager Autry, Public Works Director Billy Addison and Davis - Martin- Powell
Engineers for their excellent job with the storm water issue through -out town.
➢ Reminded everyone of the General William C. Lee wreath laying ceremony on Monday, June 25`"
at 11:00 am at Greenwood Cemetery.
Mayor Pro Tern Robinson:
➢ Congratulated 2012 graduates.
➢ Congratulated Eli Maness, son of Council Member Maness and grandson of Mayor Harris, who
was Valedictorian of the Triton High School Class of 2012.
➢ Requested that the City Clerk send an anti- sagging ordinance he obtained from Alabama to the
Council and he is still looking for this type of ordinance.
Requested proper identification markers for the police and water department.
Adoption of Fiscal Year 2012 -2013 Budget
(Continued)
Mayor Harris stated that the Council cannot recess or adjourn the meeting without acting on the budget and
yielded to City Attorney Pope.
Attorney Pope explained that the Council cannot adjourn without addressing an item for decision on the
agenda. The Council could table an item, but at this point, it has not been tabled.
Council Member Maness stated that he is not comfortable adopting the FY 12 -13 budget without a
contingency fund. He added that he doesn't know what other kind of compromise to offer and if the other
Council members are comfortable without a contingency fund and that's what it takes to pass this budget,
then he'll vote but it will be noted that he is not comfortable without a contingency.
Discussion was held about the need for a contingency fund and without this fund, it may be necessary to
use fund balance.
Mayor Harris requested a compromise to adopt this budget.
Motion by Council Member Maness and seconded by Council Member Turnage to reduce the garbage rate
increase proposal from $2.00 to $1.00, transfer the difference in the loss of revenues from the water /sewer
(enterprise) fund to the general fund, leave the contingency fund of $50,000 in place, and if the contingency
fund is not needed, then the funds transferred from the water /sewer (enterprise) fund to the general fund
will be put back in the account.
Ayes: Maness, Tumage, and Galbreath
Nays: Robinson and Barfield
Min
Motion carried 3 -2. A copy of FY 12 -13 budget ordinance (02012 -08) and fee schedule is incorporated
into these minutes as Attachment #7.
With no further business to discuss, a motion was made by Council Member Maness and seconded by
Council Member Tgmnage tp,adjourn the meeting at 8:52 p.m.
NO% CITY C) ,
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Attest:
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Debra G. West
City Clerk
Motion unanimously approved.
D s
O car N. Harris
Mayor