05082012221
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Tuesday, May 8, 2012, at 7:00 p.m.
in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tent N. Carnell
Robinson, Council Members Buddy Maness, Bryan Galbreath, and Billy Barfield. Also present was
City Manager Ronnie Autry, Assistant City Manager Steven Neuschafer, Public Works Director
Billy Addison, Public Utilities Director Dean Gaster, Human Resources Director Anne Thompson,
Chief Building Inspector Mike Blackmon, Recreation Director Perry Hudson, Police Chief B.P.
Jones, Librarian Mike Williams, City Engineer Michael Goliber, City Attorney P. Tilghman Pope
- and City Clerk Debra West.
Absent: Council Members Billy Tart and Chuck Turnage.
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m. and asked Reverend Laura Johnson of Hood Memorial
Church to give the invocation. Afterwards, the Pledge of Allegiance was repeated.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Mayor Pro Tem Robinson and seconded by Council Member Galbreath to adopt the May 8,
2012 meeting agenda with changes, if any, as listed below.
Items Added to the Agenda:
• Proclamation Presentation— National Women's Health Week and National Curves Day
• Budget Amendment #9 - $118,000 for Emergency Repair of Clarifier at Wastewater Treatment
Plant
• Amendment to Rural Center Performance Agreement — Love's Travel Stop — I -95 Corridor Sewer
System Improvements
Agenda Items Removed:
• none
Motion unanimously approved.
PRESENTATIONS
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Proclamation Presentation
Harnett Primary School — "Leader in Me" Model
Mayor Harris and Mayor Pro Tern Robinson presented a Proclamation to Principal Sabrina Headley of
Harnett Primary School in recognition of implementing the "Leader in Me" Model. A copy of
Proclamation (P2012 -11) recognizing Harnett Primary School is incorporated into these minutes as
Attachment #1.
Harnett Primary students Evan Lopez, Emma Stanley and Nyah Luciano gave a speech to showcase the
"Leader in Me" Model. Also student Lighthouse Team Leaders recited the "7 Habits of Highly Effective
People" pledge.
Members of the Faculty Lighthouse Team were also recognized.
Proclamation Presentation
Thomas Drug Store 60" Year Celebration
Mayor Harris presented a Proclamation to Paige Thomas Houston, Kathy Thomas Blackmon and Janice
Thomas of Thomas Drug Store, in recognition of their 60'" year anniversary. A copy of Proclamation
(P2012 -12) recognizing Thomas Drug Store is incorporated into these minutes as Attachment #2.
Proclamation Presentation
National Women's Health Week and
Curves of Dunn
Mayor Harris presented a Proclamation to Lena West, owner of Curves of Dunn, in celebration of National
Women's Health Week May 13 -19, 2012 and National Curves Day on May 17, 2012 to increase awareness
of women's health issues nationwide. A copy of Proclamation (P2012 -13) celebrating National Women's
Health Week and National Curves Day is incorporated into these minutes as Attachment #3.
PUBLIC COMMENT PERIOD
Mayor Harris opened the floor for a (30) minute public comment period.
Hearing no comments, the public comment period was closed.
CONSENTITEMS
Minutes — Council considered approval of minutes of the April 10, 2012 City Council meeting.
222
Minutes — Council considered approval of minutes of the April 27, 2012 Special Call meeting
Budget Amendments - Council considered approval of Budget Amendments #7, #8, and #9. A copy of BA
#7 - #9 is incorporated into these minutes as Attachment #4.
Tax Releases/Refunds - Council considered approval of Tax Releases/Refands #180, #181, #182, #183, and
#184. A copy of Tax Releases /Refunds #180 - #184 is filed in the Finance Department.
Motion by Council Member Galbreath and seconded by Council Member Maness to approve all consent
items. Motion unanimously approved.
ITEMS FOR DECISION
Consideration of Ordinance to
Repair or Demolish Dwelling
400 S. Magnolia Ave.
PIN #1516 -65- 3779.000
PARCEL #02151611180001
(Tabled at 4 -10 -12 CCMtg.)
Motion by Council Member Maness and seconded by Mayor Pro Tern Robinson to remove this item of
business from the table. Motion unanimously approved.
City Attorney Pope stated that at the Council's request following the April 10b City Council meeting, he
contacted the property owner's daughter, Ms. Benton, who is in charge of this project, and requested an
estimated date of completion. Ms. Benton replied that the project will be completed by July 31, 2012.
Mayor Harris explained that it would be appropriate to adopt the ordinance which is before the Council
tonight since the ninety day deadline to make the proper repairs would be sometime in August.
Motion by Council Member Galbreath and seconded by Mayor Pro Tern Robinson to adopt the Ordinance
Directing the Owner of 400 S. Magnolia Avenue to Make the Same Fit for Human Habitation within ninety
(90) days from the adoption date of this ordinance. Motion unanimously approved. A copy of Ordinance
(02012 -05) to Repair 400 S. Magnolia Avenue is incorporated into these minutes as Attachment #5.
Audit Contract
F/Y 2011 -2012
Manager Autry stated that Petway Mills & Pearson, PA submitted a proposal of $19,500.00 to perform the
F/Y 2011 -2012 audit for the City of Dunn.
FR' 2010 -11 audit contract amount was $20,000.00.
Petway Mills & Pearson, PA has been performing the City's audit since 2005.
Motion by Mayor Pro Tem. Robinson and seconded by Council Member Barfield to contract services with
Petway Mills & Pearson, PA to conduct the F/Y 2011 -2012 audit for the City of Dunn at a proposed cost of
$19,500.00. Motion unanimously approved. A copy of FY 11 -12 audit contract is incorporated into
these minutes as Attachment #6.
Capital Project Ordinance -
Tyler Park Renovations
Manager Autry stated that the Council is being asked to adopt this ordinance so that the budget for this
project can be established for accounting purposes. This capital project ordinance will take the place of an
annual budget ordinance, because it is not part of our recurring operations and expenditures, and will
continue for the life of the project.
Manager Autry explained that this project will be bid in two separate phases. The first phase will entail
approximately $IM -$1.2M depending upon bids received. He stated that the City will be soliciting pledges
and naming rights for this project. It is projected to bid this project in June and make award at the July
Council meeting.
Mayor Harris explained that the Local Government Commission (LGC) does not recognize pledges and the
LGC will require the City to adopt a resolution to state that the City will raise taxes if necessary, to pay the
debt of this project.
This project will be paid through a PARTF Grant and installment financing. The first annual debt payment
will be in FIY 2013 -14 and will be reflected in the General Fund operating budget.
Motion by Council Member Barfield and seconded by Mayor Pro Tern Robinson to adopt the Capital
Project Ordinance for the Tyler Park Renovations. Motion unanimously approved. A copy of Capital
Project Ordinance (02012 -06) for Tyler Park Renovations is incorporated into these minutes as
Attachment V.
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Consideration of Resolution
Authorizing Naming Rights to
Proposed Athletic Fields and
Other Facilities at Tyler Park
City Attorney Pope presented a formal Resolution Authorizing Naming Rights for the proposed Tyler Park
Improvement Project. Attachments to the Resolution include Exhibit "A" the Pledge/Bid to the City of
Dunn, Exhibit `B" Minimum Pledge Amount and Exhibit "C" is the Pledge and Naming Rights
Agreement.
Motion by Council Member Maness and seconded by Council Member Barfield to approve the Resolution
Authorizing Naming Rights to Proposed Athletic Fields and Other Facilities at Tyler Park. Motion
unanimously approved. A copy of Resolution (82012 -12) Authorizing Naming Rights to proposed Tyler
Parklmprovement Project is incorporated into these minutes as Attachment #8.
Temporary Blocking of Street -
1{ingsway Drive
Manager Autry stated that a request has been received from Meagan Gay, on behalf of Congresswoman
Renee Ellmers' Campaign, to close a portion of Bingsway Drive on Monday, May 14, 2012 from 6:00 pm
until 8:30 pm to hold a live band event with supporters.
Motion by Mayor Pro Tern Robinson and seconded by Council Member Barfield to approve the temporary
street closing as requested by Congresswoman Renee Ellmers' campaign. Motion unanimously
approved.
Temporary Blocking of Street —
606 N. Layton Avenue
Manager Autry stated that a request has been received from the family of the late Betty Williams to close
the portion of the street which fronts 606 N. Layton Avenue on Saturday, June 16, 2012 from 11:00 am
until 9:00 pm for the purpose of holding a family reunion.
Motion by Mayor Pro Tem Robinson and seconded by Council Member Galbreath to approve the
temporary street closing as requested by the family of the late Betty Williams. Motion unanimously
approved.
\ ITEMS FOR DISCUSSION
AND /OR DECISION
Financial Report
Finance Director Mark Stephens provided the following financial report for the period ending March 31,
2012:
• As of March 31, 2012, the City had $33M in cash in the General Fund and $2.8M in the Water -
Sewer Fund. In March of 2011 the City had $3.3M in the General Fund and $2.6M in the Water -
Sewer Fund.
• Investment earnings are in the .15 % -.08% range. This is within the budgeted range.
• Building permit fees were $30,315 or 37.89% of budget. Benchmark for this month is 75.00% of
budget.
• Water and sewer revenues were $3.3M or 75.91% of budget. Benchmark for this month is
75.00% of budget.
• Average fuel cost in March for unleaded was $3.09 per gallon and diesel was $3.29 per gallon.
The City budgeted $3.00 per gallon.
• Sales tax distribution was $894,188 or 66.98% of budget. Benchmark for this month is 66.67% of
budget.
• Expenditures were 71.20% of budget in the General Fund and 63.89% of budget in the Water and
Sewer fund. The benchmark for this period is 75.00% of budget.
ITEMS FOR DECISION CONTINUED
Consideration of Amendment to Performance Agreement
Dated March 26, 2012 between Love's Travel Stop and the
City of Dunn - Rural Center Grant -
I -95 Corridor Sewer System Improvements
Manager Autry explained that the Council is being asked to approve an amendment to the Performance
Agreement dated March 26, 2012 and adopted March 13, 2012 between the City of Dunn and Love's
Travel Stop.
He added that upon submittal of documentation to the Rural Center, it was discovered that paragraph 2 on
page 1 indicated that the City of Dunn "hereby agrees to use $435,000 to fund the project" this number
should be $70,000.
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Motion by Mayor Pro Tern Robinson and seconded by Council Member Maness to approve the
Amendment to the Performance Agreement as requested by the Rural Center for I -95 Corridor Sewer
System Improvements - Love's Travel Stop. Motion unanimously approved. A copy of the Amendment
to the Rural Center Performance Agreement between Love's Travel Stop and the City of Dunn is
incorporated into these minutes as Attachment #9.
ADMINISTRATIVE REPORTS
Motion by Council Member Galbreath and seconded by Council Member Maness to approve the
Administrative Reports. Motion unanimously approved.
ANNOUNCEMENTS
The following announcements and/or comments were made.
Mayor Harris:
➢ Boogie on Broad will be held on Thursday, May 10th from 6 -9 pm in Downtown Dunn.
➢ The City Council will hold a special call meeting/budget work session on Tuesday, May 15`h at
8:30 a.m.
➢ City offices will be closed on Monday, May 28`h in observance of Memorial Day.
➢ Boogie on Broad will be held again on Thursday, May 3151 from 6 -9 pm in Downtown Dunn.
➢ Please check your calendar and let Debbie know by May 18s' if you will be attending Town Hall
Day in Raleigh on Wednesday, June 6'1'.
➢ The next regular City Council meeting is scheduled for Tuesday, June 12, 2012 at 7:00 pm.
➢ He recognized Harris Pope, son of City Attorney Tilghman Pope, who was in the audience.
Mayor Pro Tern Robinson:
➢ He along with Manager Autry, Assistant Manager Neuschafer, and Council Member Barfield
attended a ribbon cutting today at Food Lion Distribution Center in celebration of their grand re-
opening after rebuilding and expanding their warehouse because of damages from a tornado which
hit the area in April of 2011.
➢ He commended the Police Department for their efforts as they attempt to gain control of the
thoroughfares and traffic in local communities. The stop sign on Harnett Street has worked well.
Council Member Galbreath:
➢ He congratulated all upcoming graduates.
Council Member Barfield:
➢ He is concerned with trash being dumped along properties and would like this issue addressed.
With no further business to discuss, a motion was made by Council Member Barfield and seconded by
Council Member Galbreath to adjourn the meeting at 7:51 p.m. Motion unanimously approved.
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CORc, '• 0 O carN.Harris
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Attest:
Debra G. West
City Clerk
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