0209201014
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Tuesday, February 9, 2010, at 7:00
p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem N.
Carnell Robinson, Council Members Buddy Maness, Bryan Galbreath, Billy Tart, Chuck Turnage
and Joey Tart. Also present was City Manager Ronnie Autry, Finance Director Mark Stephens,
Police Chief B.P. Jones, Public Works Director Billy Addison, Public Utilities Director Dean Gaster,
Planning Director Steven Neuschafer, Chief Building Inspector Mike Blackmon, Recreation Director
Perry Hudson, City Engineer Ed Powell, City Clerk Debra West, and Daily Record Reporter Reece
Murphy.
Absent: City Attorney P. Tilghman Pope.
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m. and asked Police Chaplain Reverend Dennis Manuel to give
the invocation. Afterwards, the Pledge of Allegiance was repeated.
Mayor Harris yielded to Mayor Pro Tem N. Carnell Robinson to preside over the meeting.
AGENDA AD.IUSTMENT AND APPROVAL
Motion by Council Member Joey Tart and seconded by Council Member Maness to adopt the February 9,
2010 meeting agenda with changes, if any, as listed below.
Items Added to the Agenda:
• none
Agenda Items Removed:
• none
Motion unanimously approved.
PUBLIC COMMENT PERIOD
Mayor Pro Tem Robinson opened the floor for a (30) minute public comment period.
Hearing no comments, the public comment period was closed.
Mayor Pro Tem Robinson opened public hearings at 7:09 p.m.
PUBLIC HEARINGS
Installment Financing to
Replace and Repair the Roofing Membrane
on the City Hall Building and Public
Library Building
Manager Autry stated that the public has been notified that oral and written comments will be heard and
received concerning the installment financing to replace and repair the roofing membrane on the City Hall
Building and Public Library Building as authorized by N.C.G.S. 160A -20.
The public hearing was duly advertised on January 26, 2010
Mayor Pro Tem Robinson asked if there was anyone present to speak for or against this installment
financing.
Finance Director Mark Stephens explained that since this improvement applies to real property, the Local
Government Commission (LGC) requires that a public hearing be held to approve the financing.
Hearing no further comments, Mayor Pro Tem Robinson closed the public hearing.
Demolition of House
✓ 1 707 E. Pope Street
PIN #1516 -74- 4883.000
Mayor Pro Tem Robinson stated that the public has been notified that oral and written comments will be
heard and received concerning the demolition of the dwelling owned by Stanley Williams and Pauline
Williams and located at 707 E. Pope Street.
The public hearing was duly advertised on January 26, 2010 and February 2, 2010.
Mayor Pro Tem Robinson asked if there was anyone present to speak for or against this demolition.
Hearing no comments, Mayor Pro Tem Robinson closed the public hearing.
Demolition of House
206 S. Elm Avenue
PIN #1516 -76- 0029.000
15
Mayor Pro Tern Robinson stated that the public has been notified that oral and written comments will be
heard and received concerning the demolition of the dwelling owned by My Three Sons Investments, Inc.
and located at 206 S. Elm Avenue.
The public hearing was duly advertised on January 26, 2010 and February 2, 2010.
Mayor Pro Tern Robinson asked if there was anyone present to speak for or against this demolition.
Chief Building Inspector Mike Blackmon stated that the owners of this property came into his office today
and signed a voluntary authorization form to allow the City to tear down this structure. He added that it is
his recommendation along with City Attorney Pope's recommendation that the Council table this issue
when they consider it under "Items for Decision" since the property owner signed the authorization form to
allow the City to tear down this structure.
Hearing no further comments, Mayor Pro Tem Robinson closed public hearings at 7:14 p.m. and
reconvened the regular meeting.
CONSENTITEMS
Minutes - Council considered approval of minutes of the January 14, 2010 Council meeting.
Tax Releases/Refunds — Council considered approval of Tax Releases/Refunds #223 - #253. Copies of Tax
Releases /Refunds are filed in the office of the Tax Collector.
Tax Liens Advertisement- Council considered approval for the Tax Collector to advertise tax liens on
March 16, 2010 for outstanding 2009 taxes on real property and advertising fees remain at $5.00 per parcel.
Proclamation - Council considered approval of a Proclamation recognizing the month of February as Black
History Month. Mayor Harris read the Proclamation. A copy of Black History Month Proclamation
(P2010 -02) is incorporated into these minutes as Attachment #1.
Surplus Resolution — Council considered approval of a Resolution Authorizing the Disposition of Personal
Property by electronic means through www.GovDeals.com. A copy of Surplus Resolution (R2010 -03) is
incorporated into these minutes as Attachment #2.
Motion by Council Member Maness and seconded by Council Member Joey Tart to approve all consent
items. Motion unanimously approved.
ITEMS FOR DECISION
Consideration of Ordinance
to demolish House
707 E. Pope Street
PIN #1516 -74- 4883.000
Motion by Council Member Galbreath and seconded by Council Member Turnage to adopt the ordinance
directing the Building Inspector to remove or demolish the property at 707 E. Pope Street herein described
as an Unsafe Building Condemned pursuant to N.C.G.S. 160A -426, ET SEQ. (PIN #1516 -74- 4883.000).
Motion unanimously approved. A copy of ordinance (02010 -02) to demolish 707 E. Pope Street is
incorporated into these minutes as Attachment #3.
Consideration of Ordinance
to Demolish House
206 S. Elm Avenue
PIN #1516.76- 0029.000
Motion by Council Member Billy Tart and seconded by Council Member Maness to table the ordinance
directing the Building Inspector to remove or demolish the property at 206 S. Elm Avenue herein described
as an Unsafe Building Condemned pursuant to N.C.G.S. 160A -426, ET SEQ. (PIN #1516 -76- 0029.000).
Motion unanimously approved to table.
Ratify Award of Bid
For Bank Financing -
Roof Replacement for Municipal Building
And Public Library
Finance Director Stephens explained that this agenda item was approved at the December 8, 2009 Council
meeting; however, the Local Government Commission (LGC) requires that a public hearing be held to
finance this project. The public hearing was held tonight and the Council is being asked to ratify the bank
award.
Proposals were sent to local banks to finance this project. The proposal was for $109,000 financing with a
five (5) year pay -back period. The debt service payments will begin in December of 2010 in the amount of
$24,819.00. The following four banks submitted proposals:
Financial Interest Rate Interest Paid Principal Origination Total Cost
Institution Cost
New Century 2.77 % 9,057.90 109,000.00 118,057.90
BB &T 3.31% 10,823.70 109,000.00 119,823.70
First Citizens 3.47% 11,604.81 1 109,000.00 250.00 1 120,854.81
16
RBC Bank 1 3.83 % 1 12,524.10 1 109,000.00 12,900.00 1 124,424.10
Motion by Council Member Joey Tart and seconded by Council Member Turnage to award bid for
financing to New Century Bank at a rate of 2.77 %. Motion unanimously approved.
Temporary Blocking of Streets —
Boogie Down on Broad Street
Concert Series
Mayor Pro Tern Robinson stated that a request has been received from the Event Planning Committee of
the Dunn Area Chamber of Commerce requesting the closing of E. Broad Street by 2:00 p.m, from Wilson
Avenue to Clinton Avenue. At 5:30 p.m., they are requesting to have Wilson Avenue closed from
Cumberland St. to Edgerton St. or as best determined by the Dunn Police Department on the following
dates for the event, Boogie Down on Broad Street in Downtown Dunn:
• Thursday, April 22, 2010
• Thursday, May 13, 2010
• Thursday, September 9, 2010
• Thursday, October 14, 2010
Motion by Council Member Galbreath and seconded by Council Member Turnage to approve the
temporary blocking of streets as requested by the Dunn Area Chamber of Commerce to hold the Boogie
Down on Broad Street Concert Series in Downtown Dunn. Motion unanimously approved.
Curbside Recycling Contract/
Amendment to Solid Waste Contract
Manager Autry stated that after the Council Retreat/Planning Session on Friday, February 5, 2010, he
contacted Republic Waste Services on Monday to inquire about a five (5) year amendment to the solid
waste contract to include curbside recycling. Republic Waste was unable to prepare a contract for tonight's
meeting because a proposed contract must be approved by their legal department. Mr. Autry explained that
he will bring this agenda item back to the Council for consideration at the March Council meeting.
Discussion was held that with the five (5) year extension, Republic has verbally quoted the City $3.05 per
resident per month for curbside recycling, which is a reduction from the original quote of $3.25. Republic
has advised they should have recycling carts in place to begin curbside pick -up in May, 2010.
Discussion was held about the need to educate the citizens about curbside recycling. Mr. Autry suggested
that information about recycling be distributed with the March and April water bill statements.
Discussion was also held about assisting senior citizens and the disabled with placing their recycling cart at
the curb just as the City already does for solid waste pick -up.
ADMINISTRATIVE REPORTS
Motion by Council Member Galbreath and seconded by Council Member Joey Tart to accept the
Administrative Reports. Motion unanimously approved.
ANNOUNCEMENTS
The following announcements and /or comments were made.
Council Member Maness:
➢ He thanked Campbell University for hosting the Council budget retreat/planning session on
February 5, 2010 and expressed the importance of Campbell University to the Dunn community.
Mayor Harris:
➢ He expressed his appreciation to Campbell University in offering their facility for the Council
budget retreat/planning session, and to City Clerk Debra West in coordinating the event with
Nancy Ezzell of Campbell University. He thanked the City Manager and Department heads for
the information they presented and the Council for their input and great discussion during the
retreat.
Council Member Galbreath:
➢ He thanked the NAACP and Martin Luther King, Jr. Commemoration Committee for the events
l ✓ J they held last month in honor of Martin Luther King, Jr.
➢ He thanked Principal Sabrina Henley of Harnett Primary School, and her staff, for their
observance of multi - cultural week. He along with Council Member Billy Tart, Mayor Pro Tem
Robinson and City Attorney Pope attended this successful event.
Council Member Turnage:
➢ He welcomed home all the soldiers of the 3& brigade who recently returned from Iraq;
specifically the Dunn brigade and more specifically his son, Zachary.
Mayor Pro Tern Robinson:
➢ He commended local citizen Irvin Warren for his humanitarian efforts by allowing two of his
corporate jets to be used to transport doctors and supplies to aid Haiti.
➢ He congratulated Triton High School Senior William Corbin who achieved a full athletic
scholarship to Appalachian State University.
➢ The next City Council meeting will be held on Tuesday, March 9 th at 7:00 pm.
17
With no further business to discuss, a motion was made by Council Member Maness and seconded by
Council Member Turnage to adjourn the meeting at 7:35 p.m. Motion unanimously approved.
Attest:
10o&a- 1J. ��
Debra G. West
City Clerk
CITY C^
_ •�G ��GRgTO Z " -_
S FA L
9���t
scaz N. Harris ARW ` �
Mayor